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Home My WebLink AboutCC Min 2021-06-14Seal Beach, California June 14, 2021 The City Council met in Regular Session at 7:00 p.m. via teleconference. ROLL CALL Present: Mayor Kalmick Council Members: Varipapa, Moore, Sustarsic, Massa-Lavitt Absent: None City Staff: Craig A. Steele, City Attorney Jill R. Ingram, City Manager Patrick Gallegos, Assistant City Manager Philip L. Gonshak, Chief of Police Joe Bailey, Chief, Marine Safety Department Les Johnson, Director of Community Development Kelly Telford, Director of Finance/City Treasurer Gloria D. Harper, City Clerk Dana Engstrom, Deputy City Clerk Justin Truhill, Orange County Fire Authority, Battalion Chief Iris Lee, Deputy Director of Public Works/City Engineer Mario Aguilar, Water Operator APPROVAL OF AGENDA & WAIVER OF FULL READING OF RESOLUTIONS AND ORDINANCES City Clerk Harper announced that four (4) supplemental communications were received after posting of the agenda regarding various agenda items that were distributed to City Council and made available to the public. Council Member Sustarsic moved, second by Council Member Moore, to approve the agenda. City Clerk Harper took a roll call vote to approve the agenda. AYES: Kalmick, Varipapa, Moore, Sustarsic, Massa-Lavitt NOES: None ABSENT: None ABSTAIN: None Motion carried PRESENTATIONS / RECOGNITIONS • Recognition of Police Chaplain George Vogel Retirement • Recognition of Orange County Fire Authority Firefighter of the Year — Fire Captain Lee Cabrera • Introduction of Water Operator Mario Aguilar Annual Report of Orange County Human Relations ORAL COMMUNICATIONS Mayor Kalmick opened oral communications. City Clerk Harper announced that one (1) email communication was received and distributed to Council via email and uploaded to the City's website. Mayor Kalmick then closed oral communications. CITY ATTORNEY REPORT City Attorney Steele reported that prior to the meeting the City Council met in Closed Session to discuss the one item posted on the agenda and indicated the City Council took no reportable action. Additionally, he informed City Council that on Friday, June 11, 2021 Governor Newson issued a number of Executive Orders regarding the reopening process in California. The most significant for local governments is the relaxation of the Brown Act rules regarding public meetings, which will allow the City to continue to conduct meetings in a virtual setting until September 30, 2021. In October, the City would be required to conduct public meetings according to normal standards unless the City chooses to return sooner. CITY MANAGER REPORT City Manager Ingram had no items to report. COUNCIL COMMENTS Council Member Moore asked for City Council consensus to bring back the oversized vehicles in driveways ordinance for discussion at a future meeting prior to the end of the year. He noted that there was an ordinance approved in 2013 that limits people from leaving their trailer, boat or storage box in their driveway for over 72 hours. After comments from the Council, there was consensus to bring the item back to Council for discussion prior to end of the year. Mayor Pro Tem Varipapa had no items to report. Council Member Sustarsic indicated she attended a Regional Military Affairs Committee meeting, the Budget Town Hall meeting, and Orange County Transportation Authority Almond Wall Construction webinar. She provided an update on the Almond Wall Construction project. Additionally, she thanked staff for bagging the street sweeping signs in the Almond Avenue area for streets impacted during construction. Mayor Kalmick announced that the First Street Park has been handed over to the City; however, at the recommendation of the City Arborist, the City will not be opening the park to the public for several weeks to allow for proper maintenance of the plants. He attended a Town Hall meeting where Senator Tom Umberg spoke and provided very informative information. Additionally, he attended a demonstration of the new heavy lift helicopters that Orange County, Los Angels County, and Venture County Fire Departments will utilize to respond to wildland fires. The helicopters are funded by Southern California Edison. He indicated each helicopter can carry 3,000 gallons of fire retardant or water and can operate at night. COUNCIL ITEMS There were no Council Items. CONSENT CALENDAR Council Member Massa-Lavitt moved, second by Council Member Sustarsic, to approve the recommended actions on the consent calendar. A. Approval of the May 24, 2021 City Council Minutes - That the City Council approve the minutes of the Regular City Council meeting held on May 24, 2021. B. Approval of the May 13, and May 25, 2021 City Council Minutes - That the City Council approve the minutes of the Special City Council Budget Workshops held on May 13, and May 25, 2021. C. Demands on City Treasury (Fiscal Year 2021) — June 14, 2021 - Ratification. D. Approval of Contract for Acceptance and Use of Permanent Local Housing Allocation Funds to Assist the Leisure World Bathroom Accessibility Program and Amendment to a Professional Services Agreement with CivicStone for Administration of Funds - That the City Council adopt Resolution 7157: 1. Authorizing the City Manager to enter into a contractual agreement with the County of Orange to receive $49,151 in Permanent Local Housing Allocation (PLHA) funds for the Leisure World Bathroom Accessibility Program; and, 2. Authorizing the City Manager to amend an existing Professional Services Agreement with CivicStone for administration of the PLHA funds. E. Professional Services Agreement with Holistic System Integration Solutions for Assistance with Implementation of Tyler EnerGov Software - That the City Council adopt Resolution 7158 awarding and authorizing the City Manager to enter into a Professional Services Agreement with Holistic System Integration Solutions for a not - to -exceed amount of $77,000 for assistance with implementation of Tyler EnerGov software. F. Approving Submittal of FY 2021-2022 Measure M2 Eligibility Package and its Components - That the City Council: 1. Adopt Resolution 7159 Concerning the Status and Update of the Circulation Element and Mitigation Fee Program for the City of Seal Beach; and 2. Adopt the 7 -year Measure M2 Capital Improvement Program (CIP) for Fiscal Years 2021-2022 through 2027-2028; and, 3. Direct the City Manager to file the adopted Resolution, CIP and the Measure M2 eligibility documents with OCTA in compliance with the requirements of OCTA. G. Notice of Completion for FY 2020-2021 Annual Local Paving Program, CIP ST2102 - That the City Council adopt Resolution 7160: 1. Accepting the FY 2020-2021 Annual Local Paving Program, CIP ST2102 by Onyx Paving Company, Inc. in the amount of $247,136.24; and, 2. Directing the City Clerk to file a "Notice of Completion" with the Orange County Clerk -Recorder within fifteen (15) days from the date of acceptance and to release retention 35 days after recordation of the Notice of Completion contingent upon no claims being filed on the Project. H. Awarding and Authorizing Execution of a Public Works Agreement with Noble E&C, Inc. for City Hall Exterior Stairway Rehabilitation, CIP BG2102 - That the City Council adopt Resolution 7161: 1. Approving plans, specifications, and contract documents for the City Hall Exterior Stairway Rehabilitation, CIP BG2102; and, 2. Approving and awarding a public works agreement to Noble E&C, Inc., in the amount of $114,700, and waive minor bid irregularities; and, 3. Authorizing the City Manager to execute the public works agreement for the City Hall Exterior Stairway Rehabilitation to Noble E&C, Inc.; and, 4. Authorizing the City Manager to approve additional work requests up to $55,000 and inspection services up to $10,000 in connection with the Project, in the cumulative not -to -exceed amount of $65,000. I. Adopting a Resolution Listing the Projects Funded by Senate Bill 1: Road Repair and Accountability Act and Authorizing Submittal of the Project List and Application for Road Maintenance Rehabilitation Account Funds to the California Transportation Commission - That the City Council adopt Resolution 7162: 1. Approving the project list for improvements that are to be funded by Senate Bill 1; and, 2. Authorizing the City Manager or designee to submit the project list and application for Road Maintenance and Rehabilitation Account funds to the California Transportation Commission. J. Dixon Resources Unlimited Parking Support Services - That the City Council adopt Resolution 7163: 1. Approving a Professional Service Agreement with Dixon Resources Unlimited (Dixon) in the amount of $3,750 a month, not to exceed $45,000 per year for a total of three (3) years, not to exceed $135,000 for the term of the contract; and, 2. Authorizing the City Manager to execute the Agreement. City Clerk Harper took a roll call vote to approve the consent calendar items. AYES: Kalmick, Varipapa, Sustarsic, Moore, Massa-Lavitt NOES: None ABSENT: None ABSTAIN: None Motion carried ITEMS REMOVED FROM CONSENT CALENDAR No items were removed from the consent calendar. PUBLIC HEARING K. Conduct Public Hearing for 2020 Urban Water Management Plan, Water Shortage Contingency Plan, and Amendment to 2015 Urban Water Management Plan - That the City Council adopt: 1. Resolution 7164, approving the 2020 Urban Water Management Plan; and, 2. Resolution 7165, approving a Water Shortage Contingency Plan; and, 3. Resolution 7166, approving an Addendum to the 2015 Urban Water Management Plan to incorporate Appendix J — Reduced Delta Reliance Reporting. Deputy Director of Public Works/City Engineer Lee introduced Arcadius Senior Water Engineer Sarina Sirboonlue who provided a comprehensive background on the staff report. Council Member questions were addressed. Mayor Kalmick opened the public hearing. Speakers: None. Mayor Kalmick closed the public hearing. Council Member Massa-Lavitt moved, second by Mayor Kalmick, to adopt 1. Resolution 7164, approving the 2020 Urban Water Management Plan; and, 2. Resolution 7165, approving a Water Shortage Contingency Plan; and, 3. Resolution 7166, approving an Addendum to the 2015 Urban Water Management Plan to incorporate Appendix J — Reduced Delta Reliance Reporting. City Clerk Harper took a roll call vote to approve Item K. AYES: Kalmick, Varipapa, Sustarsic, Moore, Massa-Lavitt NOES: None ABSENT: None ABSTAIN: None Motion carried L. Adopt the Fiscal Year 2021-22 Operating and Capital Improvement Budget; Set the Appropriations Limit for Fiscal Year 2021-22; Reaffirm the previously amended Fiscal Year 2020-21 Cost Recovery Schedule to be used for Fiscal Year 2021-22 - That the City Council hold a public hearing to adopt Resolution 7167 which: 1. Adopt the Fiscal Year 2021-22 Operating and Capital Improvement Budget; and, 2. Sets the Appropriations Limit for Fiscal Year 2021-22; and, 3. Approves the previously adopted Fiscal Year 2020-21 Cost Recovery Schedule to be used for Fiscal Year 2021- 22. Director of Finance/City Treasurer Telford provided a comprehensive background on the proposed Fiscal Year 2021-22 Operation and Capital Improvement Budget. Council Member questions were addressed and there was consensus to increase Council discretionary funds to $20,000. Mayor Kalmick opened the public hearing. Speakers: None. Mayor Kalmick closed the public hearing. City Council asked additional questions that were addressed by Director of Finance/City Treasure Telford. Council Member Moore moved, second by Council Member Sustarsic, to adopt Resolution 7167 which: 1. Adopts the Fiscal Year 2021-22 Operating and Capital Improvement Budget; and, 2. Sets the Appropriations Limit for Fiscal Year 2021-22; and, 3. Approves the previously adopted Fiscal Year 2020-21 Cost Recovery Schedule to be used for Fiscal Year 2021-22. City Clerk Harper took a roll call vote to approve Item L. AYES: Kalmick, Varipapa, Sustarsic, Moore, Massa-Lavitt NOES: None ABSENT: None ABSTAIN: None Motion carried UNFINISHED/CONTINUED BUSINESS There were no unfinished/continued business items. NEW BUSINESS There were no new business items. ADJOURNMENT Mayor Kalmick adjourned the City Council meeting at 8:18 pm to Monday, June 28, 2021 at 5:30 p.m. to meet in closed session, if deemed necessary. Gloria b. A�rper, City Cle'it Ci y of Seal Beach Approved: Jo almick, Mayor Attested: Gloria D. Harper,