HomeMy WebLinkAboutAGMT - Department of Transportation - Caltrans District 12Memo
To: Jill Ingram, City Manager
From: Iris Lee, Deputy Director of Public Works/City Engineer
Date: July 14, 2021
Caltrans Cooperative Agreement — Seal Beach Boulevard Traffic
Re: Signal Synchronization Project (ST2109)
The City received an OCTA Traffic Signal Synchronization Program (TSSP) grant to
update the signals along Seal Beach Boulevard from Pacific Coast Highway to Bradbury
Road (CIP ST2109). Three signals along this corridor are owned and maintained by
Caltrans.
1. Seal Beach Boulevard @ Pacific Coast Highway
2. Seal Beach Boulevard @ 1-405 Northbound Ramp
3. Seal Beach Boulevard @ 1-405 Southbound Ramp
In order to include these signals into the synchronization effort, the City must enter into a
cooperative agreement that commits the City to reimbursing Caltrans up to $7,500 for their
effort. Caltrans coordination funding has been included in the CIP budget.
This Caltrans cooperative agreement is standard procedure for similar OCTA -funded
TSSP projects and has been approved and signed by the City Attorney.
12 -ORA -I -PM 32.72
12 -ORA -405 -PM 22.6/22.7
EA: 12-926129, ID: 1221000102
District Agreement No. 12-821
COOPERATIVE AGREEMENT
(General Traffic Signal Synchronization)
THIS AGREEMENT, ENTERED INTO EFFECTIVE ON 1 2021, is between the
STATE OF CALIFORNIA, acting by and through its Department of Transportation, referred to herein as
"CALTRANS", and the CITY OF SEAL BEACH, a body politic and a charter city of the State of
California, referred to herein as "CITY".
CALTRANS and CITY are individually referred herein as "PARTY" and collectively referred herein as
"PARTIES".
RECITALS
1. CALTRANS and CITY, collectively referred to as PARTIES, pursuant to Streets and Highways
Code Sections 114 and 130, are authorized to enter into a cooperative agreement for improvements
to State Highways within CITY.
2. Measure M2 Regional Traffic Signal Synchronization Program (RTSSP) of Orange County targets
over 2,000 signalized intersections across the County to maintain traffic signal synchronization,
improve traffic flow, and reduce congestion across jurisdictions.
3. CALTRANS and CITY desire to implement signal synchronization at three (3) intersections along
Seal Beach Boulevard to enhance traffic flow and reduce congestions at those intersections between
CITY streets and State Highway System (SHS).
4. CALTRANS and CITY are committed to implementing multi jurisdictional signal synchronization
to enhance countywide traffic flow and reducing congestion in relation to the SHS.
5. CITY has received separate funding from Orange County Transportation Authority (OCTA) for
Regional Traffic Signal Synchronization on Seal Beach Boulevard Corridor.
6. CITY desires CALTRANS to implement Intelligent Transportation System (ITS) equipment, as
deemed necessary, coordinated signal timing and other work elements as detailed in the attached
SCOPE SUMMARY referred to herein as "IMPROVEMENTS" at the following locations
identified in Exhibit A attached to and made a part of this Agreement by reference and referred to
hereinafter as "INTERSECTIONS":
a. Seal Beach Boulevard at Pacific Coast Highway Traffic Signal
b. Seal Beach Boulevard at I-405 Southbound Off -Ramp Traffic_Signal
c. Seal Beach Boulevard at I-405 Northbound On -Ramp Traffic Signal
7. PARTIES agree that IMPROVEMENTS will costa total of $7,500.00.
12 -ORA -1 -PM 32.72
12 -ORA -405 -PM 22.6/22.7
EA: 12-926129, ID: 1221000102
District Agreement No. 12-821
8. CALTRANS will review and implement new signal timing plans of the IMPROVEMENTS, as
specified in Exhibit A. NOW, THEREFORE, in consideration of the foregoing recitals and the
following terms, covenants and conditions, the PARTIES agree as follows:
SECTION A
CALTRANS AGREES:
1. To perform the work elements in order to complete IMPROVEMENTS as specified in the SCOPE
SUMMARY attached to and made a part of this Agreement.
2. To install traffic signal controller equipment components of the IMPROVEMENTS, as specified
in Exhibit A.
3. To implement coordination of traffic signal timing (TIMING PLAN) for INTERSECTIONS in
accordance with the Caltrans Traffic Operations Manual.
4. To review the draft TIMING PLAN prepared by CITY, and finalize it subject to revisions mutually
agreed to between PARTIES.
5. To submit an invoice for a lump sum (single payment), which includes all indirect costs per Caltrans
Indirect Cost Rate Proposal (ICRP) of $7,500.00 to CITY for the IMPROVEMENTS. within 30
days of execution of this agreement.
SECTION B
CITY AGREES:
1. To fully fund IMPROVEMENTS not exceeding $7,500.00
2. To develop TIMING PLAN for INTERSECTIONS and submit it for CALTRANS review and
approval.
3. To work in good faith with CALTRANS to revise and finalize TIMING PLAN.
4. To make written application to CALTRANS for necessary encroachment permits authorizing entry
of CITY onto SHS right of way to perform work for IMPROVEMENTS. CITY shall also require
its consultants and contractors, if any, to make written application to CALTRANS for necessary
encroachment permits.
5. Prepare and review a final report of the IMPROVEMENTS with CALTRANS, and assess the
performance of the PARTIES in relation to the terms, covenants, and conditions of the Agreement.
6. Pay to CALTRANS, within thirty (30) days of receipt of invoice, the amount of $7,500.00.
SECTION C
IT IS MUTUALLY AGREED THAT:
12 -ORA -I -PM 32.72
12 -ORA -405 -PM 22.6/22.7
EA: 12-926129, ID: 1221000102
District Agreement No. 12-821
All CALTRANS' obligations under this Agreement are subject to the appropriation of resources
by the Legislature and the State Budget Act authority, programming of funds by the California
Transportation Commission (CTC) and the allocation thereof by the CTC.
2. CITY's total obligation is set at $7,500.00. If CALTRANS anticipates that funding will be
insufficient to complete IMPROVEMENTS, due to (i) mutually agreed material modifications, (ii)
the failure by CITY to perform its obligations under this Agreement following written notice from
CALTRANS to CITY, or (iii) unforeseen conditions that are discovered during the performance of
IMPROVEMENTS, CALTRANS will promptly notify CITY. CALTRANS may be required to
stop work on IMPROVEMENTS until additional funding is secured and/or to restore the site of
IMPROVEMENTS to a condition of safe operation, using any then unexpended funds, if additional
funds are not made available for IMPROVEMENTS.
3. Neither CALTRANS nor any officer or employee thereof is responsible for any injury, damage, or
liability occurring by reason of anything done or omitted to be done by CITY, its contractors, sub-
contractors, and/or its agents under or in connection with any work, authority, or jurisdiction
conferred upon CITY or under this Agreement. It is understood and agreed that CITY, to the extent
permitted by law, will fully defend, indemnify, and save harmless CALTRANS and all of its
officers and employees from all claims, suits, or actions of every name, kind, and description
brought forth under, but not limited to, tortuous, contractual, inverse condemnation, or other
theories or assertions of liability occurring by reason of anything done or omitted to be done by
CITY, its contractors, sub -contractors and/or its agents under this Agreement.
4. Neither CITY nor any officer or employee thereof is responsible for any injury, damage, or liability
occurring by reason of anything done or omitted to be done by CALTRANS, its contractors, sub-
contractors, and/or its agents under or in connection with any work, authority, or jurisdiction
conferred upon CALTRANS or under this Agreement. It is understood and agreed that
CALTRANS, to the extent permitted by law, will fully defend, indemnify, and save harmless CITY
and all of its officers and employees from all claims, suits, or actions of every name, kind, and
description brought forth under, but not limited to, tortuous, contractual, inverse condemnation, or
other theories or assertions of liability occurring by reason of anything done or omitted to be done
by CALTRANS, its contractors, sub -contractors and/or its agents under this Agreement.
5. This Agreement will terminate upon completion of IMPROVEMENTS, that all parties have met
all scope, cost, and schedule commitments included in this Agreement and have signed a
cooperative agreement closure statement, which is a document signed by PARTIES that verifies
the completion of all scope, cost, and schedule commitments. However, all indemnification,
document retention, audit, claims, environmental commitment, legal challenge, hazardous material,
operation, maintenance, and ownership articles will remain in effect until terminated, expired by
statute of limitation, or modified in writing by mutual agreement.
12 -ORA -1 -PM 32.72
12 -ORA -405 -PM 22.6/22.7
EA: 12-926129, ID: 1221000102
District Agreement No. 12-821
This information provided below indicates the primary contact information for the PARTIES to the
Agreement. PARTIES will notify each other in writing of any personnel or location changes. Contact
Information changes do not require an amendment to this Agreement.
The primary Agreement contact person for CALTRANS is:
Pauline Nguyen, Branch Chief, Electrical Systems
6681 Marine Way
Irvine, CA 92618-1724
Office Phone: (949) 936-3484
Email: pauline.nguyen@dot.ca.gov
The primary Agreement contact person for CITY is:
Iris Lee, P.E.
Deputy Public Works Director/City Engineer
City of Seal Beach
211 Eighth Street
Seal Beach, CA 90740
Office Phone: (562) 431-2527, Ext. 1322
Email: ilee@sealbeachca.gov
4
12 -ORA -1 -PM 32.72
12 -ORA -405 -PM 22.6/22.7
EA: 12-926129, ID: 1221000102
District Agreement No. 12-821
PARTIES are empowered by the law to enter into this AGREEMENT and have delegated to the
undersigned the authority to execute this AGREEMENT on behalf of the respective agencies and
covenants to have followed all the necessary legal requirements to validly execute this
AGREEMENT.
This AGREEMENT may be executed and delivered in counterparts, and by each PARTY in a
separate counterpart, each of which when so executed and delivered shall constitute an original
and all of which taken together shall constitute one and the same instrument.
The PARTIES acknowledge that executed copies of this AGREEMENT may be exchanged by
facsimile or electronic mail (E -Mail), and that such copies shall be deemed to be effective as
originals.
STATE OF CALIFORNIA
DEPARTMENT OF TRANSPORTATION
La
Bobi Hettick
Deputy District Director
CERTIFIED AS TO FUNDS:
Neda Saber
District Budget Manager
CITY OF SEAL BEACH
By:
ill 19 Ingram
Manager
APPROVED AS TO F RM:
By:
aig A. Steele
City Attorney
W
Le
12 -ORA -I -PM 32.72
12 -ORA -405 -PM 22.6/22.7
EA: 12-926129, ID: 1221000102
District Agreement No. 12-821
SCOPE SUMMARY
Work Element CALTRANS City
Perform Preliminary Engineering
X
Encroachment Permit
X
Develop Coordination Traffic Signal Timing
X
Approve and Implement Coordination Signal Timing
X
Monitor and Fine -Tune Traffic Signal Coordination Timing
X
Furnish Traffic Signal Local Controller
X
Furnish Traffic Signal Master Controller
X
Configure and Install Traffic Signal Controller
X
Furnish and Install GPS Time Source
X
Final Report
X
12 -ORA -1 -PM 32.72
12 -ORA -405 -PM 22.6/22.7
EA: 12-926129, ID: 1221000102
District Agreement No. 12-821
Exhibit A
Reimbursable Caltrans Cost Details
Seal Beach Boulevard Regional Traffic Signal Synchronization Project for the intersections of Seal
Beach Boulevard at Pacific Coast Highway, Seal Beach Boulevard at 1-405 Southbound Off -Ramp, and
Seat Beach Boulevard at I-405 Northbound On -Ramp:
Description
Unit Cost ($)
Quantity
Subtotal
Caltrans Staff Oversight Fee Per Location
$ 2,500.00
3
$ 7,500.00
TOTAL
$ 7,500.00