HomeMy WebLinkAboutAgenda Packet_09272021•F •SE At
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A G E N D A
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MEETING OF THE CITY COUNCIL
Monday, September 27, 2021 - 7:00 PM
ALL COUNCIL MEMBERS AND STAFF WILL PARTICIPATE VIA
TELECONFERENCE
JOE KALMICK
MAYOR
First District
MIKE VARIPAPA
MAYOR PRO TEM
Third District
SCHELLY SUSTARSIC
COUNCIL MEMBER
Fourth District
THOMAS MOORE
COUNCIL MEMBER
Second District
SANDRA MASSA-LAVITT
COUNCIL MEMBER
Fifth District
This Agenda contains a brief general description of each item to be considered. No action or discussion
shall be taken on any item not appearing on the agenda, except as otherwise provided by law.
Supporting documents, including agenda staff reports, and any public writings distributed by the City
to at least a majority of the Council Members regarding any item on this agenda are available on the
City's website at www.sealbeachca.gov.
City Council meetings are broadcast live on Seal Beach TV3 and on the City's website
www. seal beachca.gov). Check the SBTV3 schedule for rebroadcast of — meetings are available on -
demand on the website (starting 2012).meeting
In compliance with the Americans with Disabilities Act of 1990, if you require disability - related
modification or accommodation to attend or participate in this meeting, including auxiliary aids or
services, please call the City Clerk' s office at (562) 431 -2527 at least 48 hours prior to the meeting.
NOTICE REGARDING PUBLIC OBSERVATION AND PARTICIPATION IN THE CITY
COUNCIL MEETING
To comply with Governor Newsom's Executive Order N-29-20 and the Amended Order
and Guidance of the Orange County Health Officer issued March 18, 2020 the City of
Seal Beach hereby gives notice of the "means by which members of the public may
observe the meeting and offer public comment" for the City Council meeting on
September 27, 2021. Due to the need for social distancing and the prohibition on
public gatherings set forth in the County Health Officer's Order, all participation in the
above -referenced Meeting will be by teleconference for the Members of the City Council
and staff. Because of the unique nature of the emergency there will NOT be a physical
meeting location and all public participation will be electronic.
PUBLIC COMMENT: Members of the public may submit comments on any item on this
City Council meeting agenda via email to the City Clerk at gharper@sealbeachca.gov or
via the comment icon through the online portal
at https://www.sealbeachca.gov/Government/Agendas-Notices-Meeting-Videos/Council-
Commission-Meetings . Those members of the public wishing to call in to comment are
asked to send contact information, including phone number to the City Clerk at
gharper@sealbeachca.gov, no later than 5:30pm on September 27, 2021 to receive
instructions on how to join the meeting. All email comments the City Clerk receives
before the start of the meeting will be posted on the City website and distributed to City
Council. Email comments received after that time will be posted on the City's website
and forwarded to the City Council after the meeting.
THIS NOTICE AND ELECTRONIC PARTICIPATION PROVISIONS SET FORTH IN
THIS NOTICE ARE PROVIDED PURSUANT TO SECTION 3 OF EXECUTIVE ORDER
N-29-20.
CALL TO ORDER
COUNCIL ROLL CALL
APPROVAL OF AGENDA & WAIVER OF FULL READING OF RESOLUTIONS
ORDINANCES
By motion of the City Council this is the time to notify the public of any changes to the
agenda and /or rearrange the order of the agenda.
PRESENTATIONS / RECOGNITIONS
• Introduction of Recreation Specialists Anthony Nguyen and Saul Martinez
• Fire Prevention Week Proclamation — October 3-9, 2021
• Water Professionals Appreciation Week Proclamation — October 2-10,
2021
• K9 Unit Presentation
PUBLIC COMMUNICATIONS
At this time members of the public may address the Council regarding any items on this
City Council meeting agenda. Pursuant to the Brown Act, the Council cannot discuss or
take action on any items not on the agenda unless authorized by law.
Those members of the public wishing to provide comments are asked to send
comments via email to the City Clerk at gharper@sealbeachca.gov or via the comment
icon on the City website at https://www.sealbeachca.gov/Government/Agendas-Notices-
Meeting-Videos/Council-Commission-Meetings no later than 5:30 pm on September 27,
2021. Comments provided via email will be posted on the City website for review by the
public. Any documents for review should be sent to the City Clerk prior to the meeting
for distribution.
Those members of the public wishing to call in to comment are asked to send contact
information, including phone number to the City Clerk at gharper@sealbeachca.gov, no
later than 5:30pm on September 27, 2021 to receive instructions on how to join the
meeting.
CITY ATTORNEY REPORT Craig A. Steele, City Attorney
CITY MANAGER REPORT Jill R. Ingram, City Manager
COUNCIL COMMENTS
General Council Member comments and reporting pursuant to AB 1234.
COUNCIL ITEMS — None
CONSENT CALENDAR
Items on the consent calendar are considered to be routine and are enacted by a single
motion with the exception of items removed by Council Members.
A. Approval of the September 13, 2021 City Council Minutes - That the City
Council approve the minutes of the Closed Session and Regular City Council
meeting held on September 13, 2021.
B. Demands on City Treasury (Fiscal Year 2022) — September 27, 2021
- Ratification.
C. Monthly Investment Report — August 31, 2021 - Recieve and file.
D. Approving and Authorizing Cooperative Agreement No. C-1-3253 with
Orange County Transportation Authority for Senior Mobility Program - That
the City Council adopt Resolution 7198: 1. Approving Cooperative Agreement
No. C-1-3253 with Orange County Transportation Authority to Senior Mobility
Program; and, 2. Authorizing the City Manager to execute Cooperative
Agreement No. C-1-3253.
1194LTi+2N4LTi 191T/41la:Z9]LTA i1:14Ws] ZRI4LIk9WIT 114'117_1 V
PUBLIC HEARING — None
UNFINISHED / CONTINUED BUSINESS
E. Repeal of Local Commercial Eviction Moratorium - That the City Council
adopt Urgency Ordinance 1691-U, An Urgency Ordinance of the City Council
of the City of Seal Beach Repealing the Emergency Moratorium on the Eviction
of Commercial Tenants for Non -Payment of Rent Due to COVID-19 Financial
Hardships and "No -Fault" Commercial Evictions and Declaring the Urgency
Thereof.
NEW BUSINESS
F. Fifth Amendment to City Manager's Employment Agreement - That the City
Council approve Amendment Number 5 to the City Manager's Employment
Agreement.
G. Amendments to Executive Management Employment Agreements - That
the City Council adopt Resolution 7199 approving amendments to existing
executive management employees' employment agreements to provide a salary
increase for executive management employees of 3.6% effective July 1, 2021,
and approving other specified amendments to the Assistant City Manager, City
Clerk, Director of Finance/City Treasurer, Director of Public Works, Chief of
Police, and Marine Safety Chief Employment Agreements and authorizing the
City Manager to execute the amendments.
ADJOURNMENT
Adjourn the City Council to Monday, October 11, 2021 at 5:30 p.m. to meet in closed
session, if deemed necessary.
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"FIRE PREVENTION WEEK"
October 3-9, 2021
WHEREAS, fire is a serious public safety concern both locally and nationally, and homes are
where people are at greatest risk from fire; and,
WHEREAS, working smoke alarms in the home can reduce the risk of dying in a fire by more
than half. An average of 358,500 homes experience a structural fire each year; and,
WHEREAS, three of every home fire deaths occur in homes with no smoke alarms. 16% of
home fire deaths result from smoke alarms that failed to operate; and,
WHEREAS, over the last year there have been 115 cooking fires across Orange County, at
least 30 of which started in homes without functioning smoke alarms. In 2018, California was
in the top three states in the US with the largest numbers of fire deaths; and,
WHEREAS, Orange County residents should install working smoke alarms on every level of
the home, in the hallway outside the sleeping areas, and in each bedroom, check their smoke
alarms monthly, replace batteries regularly, replace smoke alarms every 10 years and create
and practice their home escape plans; and,
WHEREAS, Orange County residents are responsive to public education and outreach
measures and can take personal steps to increase their safety from fire, especially in their
homes; and,
WHEREAS, the 2021 Fire Prevention Week theme, "Learn the Sounds of Fire Safety"
effectively serves to remind us to learn the sounds of smoke alarms and how to respond to
them.
NOW, THEREFORE BE IT RESOLVED, that the City of Seal Beach City Council does
hereby declare October 3-9, 2021. as "Fire Prevention Week" and urge Seal Beach residents
to learn the sounds of smoke alarms, what those sounds mean, and how to respond to them
and to support the many public safety activities and efforts of Orange County Fire Authority
during Fire Prevention Week 2021.
Joe Kalmick, Mayor
Mayor Pro Tem: Mike Varipapa
City Council Members:
Sandra Massa-Lavitt
Thomas Moore
Schelly Sustarsic
Cry of
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State of California
"Water Professionals Appreciation Week"
October 2-10,2021
WHEREAS, water is one of our most valuable economic, environmental, and recreational natural
resources; and,
WHEREAS, like most communities around the Nation, Sea Beach relies on safe and secure water
for many important uses including municipal, residential, commercial, recreation, and environmental
needs; and,
WHEREAS, now more than ever, the water industry is proud of the important role our essential
workers play in making sure our communities have safe anc reliable drinking water; and,
WHEREAS, water and wastewater treatment workers focus on infrastructure, facilities, and services
that are of vital importance to sustainable and resilient communities and to the public health, high
quality of life, and well-being of our communities; and,
WHEREAS, water and wastewater professionals in Seal Beach and at local public water and
wastewater agencies work diligently to plan for the future, maintain and upgrade their systems and
improve the safety and resiliency of local water supplies for their communities; and,
WHEREAS, Seal Beach water and wastewater treatment workers include certified operators,
maintenance personnel, engineers, administrative staff, and others; and,
WHEREAS, public water and wastewater agencies invest more than $25 billion a year on water -
related programs and projects that protect public health and environment. improve water supply
reliability, replenish and clean up groundwater basins, expand the reuse of treated wastewater,
provide water for fire protection, and prevent seawater intrusion; and,
WHEREAS, Water Professionals Appreciation Week is a unique opportunity for water and
wastewater professionals and the community they serve to join together to recognize the vital role
water and wastewater workers play in our daily lives.
NOW, THEREFORE, I, Mayor Kalmick do hereby recognize October 2 I through October 10th, as
Water Professionals Appreciation Week in the City of Seal Beach and I call this observance to the
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Mayor
Varipapa
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Sustarsic
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AGENDA STAFF REPORT
�1'',,C'QCIFORN�P'r
DATE: September 27, 2021
TO: Honorable Mayor and City Council
THRU: Jill R. Ingram, City Manager
FROM: Gloria D. Harper, City Clerk
SUBJECT: Approval of the September 13, 2021 City Council Minutes
SUMMARY OF REQUEST:
That the City Council approve the minutes of the Closed Session and Regular City
Council meeting held on September 13, 2021.
BACKGROUND AND ANALYSIS:
This section does not apply.
ENVIRONMENTAL IMPACT:
There is no environmental impact related to this item.
LEGAL ANALYSIS:
No legal analysis is required for this item.
FINANCIAL IMPACT:
There is no financial impact for this item.
STRATEGIC PLAN:
This item is not applicable to the Strategic Plan.
MEASURE BB:
This item is not applicable to Measure BB, the Seal Beach Neighborhood and
Essential Services Protection Measure.
Agenda Item A
RECOMMENDATION:
That the City Council approve the minutes of the Closed Session and Regular City
Council meeting held on September 13, 2021.
SUBMITTED BY:
Gloria D. Harper
Gloria D. Harper, City Clerk
Prepared by: Dana Engstrom, Deputy City Clerk
ATTACHMENTS:
A. Minutes - Closed Session
B. Minutes — Regular Session
Page 2
NOTED AND APPROVED:
Jill R. Ingram
Jill R. Ingram, City Manager
Seal Beach, California
September 13, 2021
The City Council met in Closed Session at 5:31 p.m. via teleconference.
ROLL CALL
Present: Mayor Kalmick
Council Members: Varipapa, Sustarsic, Massa-Lavitt, Moore
Absent: None
City Staff: Craig A. Steele, City Attorney
Jill R. Ingram, City Manager
Gloria D. Harper, City Clerk
ORAL COMMUNICATIONS
Mayor Kalmick opened oral communications. City Clerk Harper announced that no
supplemental communications were received. Mayor Kalmick then closed oral
communications.
CLOSED SESSION
A. Conference with Labor Negotiators pursuant to Government Code §54957.6
City Negotiator(s): City Manager
Employee Organization (s): Unrepresented
Executive Management
City Negotiator(s): City Attorney
Employee Organization (s): Unrepresented
City Manager
ADJOURNMENT
Mayor Kalmick adjourned the Closed Session meeting at 6:35 p.m.
Approved:
Attested:
Joe Kalmick, Mayor
Gloria D. Harper, City Clerk
Gloria D. Harper, City Clerk
City of Seal Beach
Seal Beach, California
September 13, 2021
The City Council met in Regular Session at 7:03 p.m. via teleconference.
ROLL CALL
Present: Mayor Kalmick
Council Members: Varipapa, Moore, Sustarsic, Massa-Lavitt
Absent: None
City Staff: Craig A. Steele, City Attorney
Jill R. Ingram, City Manager
Patrick Gallegos, Assistant City Manager
Philip L. Gonshak, Chief of Police
Joe Bailey, Chief, Marine Safety Department
Barry Curtis, Interim Director of Community Development
Kelly Telford, Director of Finance/City Treasurer
Gloria D. Harper, City Clerk
Dana Engstrom, Deputy City Clerk
Chuck Fedak, Orange County Fire Authority, Battalion Chief
APPROVAL OF AGENDA & WAIVER OF FULL READING OF RESOLUTIONS AND
ORDINANCES
City Clerk Harper announced that one (1) supplemental communication was received
after the posting of the agenda regarding various agenda items that was distributed to
City Council and made available to the public.
Council Member Moore moved, second by Council Member Sustarsic, to approve the
agenda.
City Clerk Harper took a roll call vote to approve the agenda.
AYES:
Kalmick, Moore, Sustarsic, Massa-Lavitt, Varipapa
NOES:
None
ABSENT:
None
ABSTAIN:
None
Motion carried
PRESENTATIONS / RECOGNITIO
• Recognition of Olympic Gold Medalist Rachel Fattal
• Hunger Action Month
ORAL COMMUNICATIONS
Mayor Kalmick opened oral communications. City Clerk Harper announced that one (1)
emailed comment was received and distributed to Council via email and uploaded to the
City's website. Mayor Kalmick then closed oral communications.
CITY ATTORNEY REPORT
City Attorney Steele reported that prior to the meeting the City Council met in Closed
Session to discuss the two (2) items posted on the agenda and indicated that the City
Council took no reportable action. He informed the Council that the Governor's Executive
Order that permits relaxed Brown Act standards that allow virtual Council meetings to
take place is set to expire on September 30, 2021. The expiration of the Executive Order
would require a physical location to be noted on the agenda for meetings; however, the
legislature approved AB 361, a bill that would extend the authority to continue to hold
these remote electronic meetings under certain additional conditions. AB 361 is awaiting
the Governor's signature within the next couple of days. Once the bill is acted on
additional information will be provided.
CITY MANAGER REPORT
City Manager Ingram shared that there will be a Joint Special Meeting of the City
Council and Planning Commission scheduled for next Monday, September 20, 2021 at
5pm to discuss the draft Housing Element document. In preparation for that meeting a
link to the draft Housing Element document can be found on the City's website.
COUNCIL COMMENTS
Council Member Sustarsic had no comments.
Mayor Pro Tem Varipapa had no comments.
Council Member Moore indicated that he attended the Lions Club Fish Fry and was happy
to report that it was their most successful event ever! Additionally, he attended the Seal
Beach Arts and Crafts Fair, another successful event here in town. He thanked the Public
Works Department for repairing the fence at the College Park West entrance due to a car
accident that took place several weeks ago. Lastly, he thanked staff for resurfacing the
Edison Park basketball court, noting it has received an increase in use.
Council Member Massa-Lavitt mentioned that due to an increase in testing of birds by the
Orange County Mosquito and Vector Control District, there has been an increase in the
West Nile Virus in the area, specifically in the City of Fullerton. Additionally, she
mentioned that in the next couple of months, the Orange County Sanitation District will
be working on Seal Beach Boulevard from Lampson Avenue to Katella Avenue installing
new pipes. Lastly, she thanked Supervisor Foley, Council, and staff for installing the
Beach Access Mats at the beach. She has received a lot of positive feedback and
appreciation from her constituents for the ability to walk down to the edge of the water.
Mayor Kalmick indicated that he attended the September 111h memorial ceremony at
Orange County Fire Authority Head Quarters, the Arts and Crafts Fair that was well
attended, and a parade in Balboa that honored all the coastal cities' Olympic Gold Medal
winners. He announced that on September 17, 2021 at 9am in the 8th Street Parking Lot,
the City along with Supervisor Foley and her staff will be conducting the Ribbon Cutting
Ceremony for the Beach Access Mats. He announced that 17 applications have been
received for the new Historical Foundation. Interviews will be conducted to select the
initial five (5) Board members to the Foundation in the coming month. Mayor Kalmick
mentioned that discussions regarding infrastructure are taking place related to the new
community swimming pool, the Pier and the potential of a food service option, and
upgrades to Main Street. Additionally, he noted that he attended a Rivers and Mountains
Conservancy Board meeting, the Los Cerritos Wetlands Authority Board meeting, and the
Southern California Association of Governments (SCAG) meeting.
COUNCIL ITEMS
A. City Council Appointment to the Seal Beach Cable Communications Foundation
— District Five - At the request of Council Member Massa-Lavitt, that the City Council
appoint Owen Hughes to the Seal Beach Cable Communications Foundation, as a
representative for District Five.
City Clerk Harper provided a comprehensive background on the staff report and Council
Member Massa-Lavitt encouraged the Council to vote in favor of her delegate.
Council Member Moore moved, second by Council Member Sustarsic, to approve the
appointment of Owen Hughes to the Seal Beach Cable Communications Foundation, as
a representative for District Five.
City Clerk Harper took a roll call vote to approve Item A.
AYES:
Kalmick, Varipapa, Sustarsic, Moore, Massa-Lavitt
NOES:
None
ABSENT:
None
ABSTAIN:
None
Motion carried
CONSENT CALENDAR
Council Member Massa-Lavitt moved, second by Council Member Sustarsic, to approve
the recommended actions on the consent calendar.
B. Approval of the August 9, 2021 City Council Minutes - That the City Council
approve the minutes of the Closed Session and Regular City Council meeting held on
August 9, 2021.
C. Demands on City Treasury (Fiscal Year 2021) — September 13, 2021 - Ratification.
D. Monthly Investment Report — August 31, 2021 - Receive and file.
E. Authorize Expenditures with Synoptek to Replace End of Life (EOL) Switches at
the Police Department, City Hall and Public Works Yard - That the City Council adopt
Resolution 7188 authorizing the City Manager to approve expenditures with Synoptek in
the not -to exceed amount of $55,024.28 for the purchase and installation of new switches
at the Police Department, City Hall and Public Works Yard.
F. Approving and Authorizing a Memorandum of Understanding Between the
County of Orange and the City of Seal Beach for Continued Use of the Countywide
Mass Notification System, AlertOC - That the City Council adopt Resolution 7189: 1.
Approving the Memorandum of Understanding with the County of Orange to allow the
City of Seal Beach to continue using the countywide mass notification system, AlertOC;
and, 2. Authorizing the City Manager to execute the Memorandum of Understanding.
G. Approving and Authorizing a Memorandum of Agreement with the Orange
County Intelligence Assessment Center - That the City Council adopt Resolution 7190-
1. Approving the Memorandum of Agreement with the Orange County Intelligence
Assessment Center assigning the Seal Beach Police Civilian Investigator, in a part-time
basis, to the Intelligence Assessment Center; and, 2. Authorizing the City Manager to
execute the Agreement.
H. Notice of Completion for FY 2020-2021 Arterial Street Resurfacing Program
(Marina Drive), CIP ST2103 - That the City Council adopt Resolution 7191: 1. Accepting
the FY 2020-2021 Arterial Street Resurfacing Program (Marina Drive), CIP ST2103, by
Sialic Contractors Corporation dba Shawnan in the contract amount of $555,655.90; and,
2, Approving Budget Amendment BA 22-03-01 in the amount of $25,500 for the FY 2020-
2021 Arterial Street Resurfacing Project (Marina Drive), CIP ST2103; and,3. Directing the
City Clerk to file a "Notice of Completion" with the Orange County Clerk -Recorder within
fifteen (15) days from the date of acceptance and to release retention 35 days after
recordation of the Notice of Completion contingent upon no claims being filed on the
Project.
I. Notice of Completion for City Hall HVAC Replacement Project, CIP BG2001 - That
the City Council adopt Resolution 7192:1. Accepting the City Hall HVAC Replacement
Project, CIP BG2001, by ACCO Engineered Systems, Inc. in the amount of $336,627.38;
and, 2. Directing the City Clerk to file a "Notice of Completion" with the Orange County
Clerk -Recorder within fifteen (15) days from the date of acceptance and to release
retention 35 days after recordation of the Notice of Completion contingent upon no claims
being filed on the Project.
J. Notice of Completion for FY 2019-2020 Traffic Signal Modification Project, CIP
ST2006/ST2106 - That the City Council adopt Resolution 7193: 1. Accepting the FY 2019-
2020 Traffic Signal Modification Project, CIP ST2006/ST2106, by Crosstown Electrical &
Data, Inc. in the amount of $245,512.80; and, 2. Directing the City Clerk to file a "Notice
of Completion" with the Orange County Clerk Recorder within fifteen (15) days from the
date of acceptance and to release retention 35 days after recordation of the Notice of
Completion contingent upon no claims being filed on the Project.
K. Authorizing Expenditures for the Purchase of One Water Valve Turning Vehicle
from the National Auto Fleet Group Utilizing a Cooperative Purchase Agreement -
That the City Council adopt Resolution 7194 authorizing the City Manager to approve
expenditures for the purchase of a water valve turning vehicle from The National Auto
Fleet Group in a not -to -exceed amount of $205,732.46 via the Sourcewell Contract
#120716 -NAF, a cooperative purchasing agency serving government agencies, pursuant
to the exemption from competitive bidding requirements set forth in Seal Beach Municipal
Code Section 3.20.025(D).
L. Awarding and Authorizing Execution of a Public Works Agreement with Wright
Construction Engineering Corp for Lampson Avenue Drainage Improvements, CIP
SD2101 - That the City Council adopt Resolution 7195: 1. Approving plans, specifications,
and contract documents for the Lampson Avenue Drainage Improvements, CIP SD2101;
and, 2. Approving and awarding a public works agreement to Wright Construction
Engineering Corp in the amount of $187,015.50, deeming CEM Construction Corp's bid
as non-responsive, and rejecting all other bids; and, 3. Authorizing the City Manager to
execute the public works agreement for the Lampson Avenue Drainage Improvements to
Wright Construction Engineering Corp; and, 4. Authorizing the City Manager to approve
additional work requests up to $20,000 and inspection services up to $20,984.50 in
connection with the Project, in the cumulative not -to -exceed amount of $40,984.50; and,
5. Approving Budget Amendment BA 22-03-03 in the amount of $228,000 for the
Lampson Avenue Drainage Improvements, CIP SD2101.
M. Accept Dedication of Rivers End Park and Grant a Maintenance Easement to
Shea Homes for the Water Quality Detention Basin - That the City Council adopt
Resolution 7196: 1. Accepting the dedication and grant of property from Shea Homes
Limited Partnership (successor in interest to Bay City Partners, LLC); and, 2. Directing
the execution and recording of an instrument of acceptance thereof; and, 3. Approving a
basin maintenance easement and covenant with Shea Homes relating to a portion of such
property; and, 4. Authorizing the City Manager to execute all necessary documents in a
form acceptable to the City Attorney.
N. Mutual Aid Agreement with the County of Orange for Reimbursement of Staffing
Costs Related to Working COVID-19 Vaccine Sites - That the City Council adopt
Resolution 7197: 1. Authorizing the City Manager to execute the Mutual Aid Agreement
for the COVID-19 Vaccination Effort with the County of Orange, pertaining to mutual aid
assistance provided under the Orange County Operational Area Agreement; and, 2.
Authorize the City Manager to execute any actions necessary for the purposes of
obtaining federal financial assistance related to this Agreement.
City Clerk Harper took a roll call vote to approve the consent calendar items.
AYES:
Kalmick, Varipapa, Sustarsic, Moore, Massa-Lavitt
NOES:
None
ABSENT:
None
ABSTAIN: None
Motion carried
ITEMS REMOVED FROM CONSENT CALENDAR
No items were removed from the consent calendar.
PUBLIC HEARING
There were no public hearing items.
UNFINISHED/CONTINUED BUSINESS
O. Consideration and Direction to Staff Regarding Status of Local Eviction
Moratoria - That the City Council: 1. Direct staff to draft an urgency ordinance to repeal
the commercial eviction moratorium prior to September 30, 2021; and, 2. Provide policy
direction to staff regarding the residential eviction moratorium.
City Attorney Steele provided a comprehensive background on the staff report and
addressed Council Member questions.
Council Member Massa-Lavitt moved, second by Mayor Pro Tem Varipapa, to 1. Direct
staff to draft an urgency ordinance to repeal the commercial eviction moratorium prior to
September 30, 2021; and, 2. Provide policy direction to staff regarding the residential
eviction moratorium.
City Clerk Harper took a roll call vote to approve Item O.
AYES:
Kalmick, Varipapa, Sustarsic, Moore, Massa-Lavitt
NOES:
None
ABSENT:
None
ABSTAIN:
None
Motion carried
NEW BUSINESS
P. Receive and File the Agreed Upon Procedures Report on for the Period of July
1, 2013 through June 30, 2020 from Willis Consulting & Accounting, Inc. Related to
the Payment of City Utility Accounts - That the City Council receive and file the Report
on Agreed Upon Procedures for the period of July 1, 2013 through June 30, 2020 from
Willis Consulting & Accounting, Inc. related to the payment of City utility accounts.
City Attorney Steele and Director of Finance/City Treasurer Telford provided a
comprehensive background on the staff report and addressed Council Member questions.
Council thanked staff for a transparent and thorough investigation of this matter.
Council Member Massa-Lavitt moved, second by Council Member Sustarsic, to receive
and file the Report on Agreed Upon Procedures for the period of July 1, 2013 through
June 30, 2020 from Willis Consulting & Accounting, Inc. related to the payment of City
utility accounts.
City Clerk Harper took a roll call vote to approve Item P.
AYES:
Kalmick, Varipapa, Sustarsic, Moore, Massa-Lavitt
NOES:
None
ABSENT:
None
ABSTAIN:
None
Motion carried
ADJOURNMENT
Mayor Kalmick adjourned the City Council meeting at 7:55 p.m., to Monday, September
27, 2021, at 5:30 p.m. to meet in closed session, if deemed necessary.
Approved:
Attested:
Joe Kalmick, Mayor
Gloria D. Harper, City Clerk
Gloria D. Harper, City Clerk
City of Seal Beach
City of Seal Beach
Fiscal Year 2022
Warrant Listing for Council Meeting 9-27-2021
Approve by Minute Order Demands on Treasury:
Warrants-A/P: Checks 21188 - 21316
$ 2,059,815.19
Electronic Funds Transfer 1002 -1004
55,948.31
Bank Draft:
Payroll State & Federal Taxes
118,329.44
ICMA
24,136.34
Ca1PERS Pension
112,522.48
City of Seal Beach Flex Spending
1,325.60
Voided Checks
-
$ 2,372,077.36 Year -to -Date: $ 13,111,677.15
Payroll: Payroll Direct Deposit $ 400,908.11
Total Payroll: $ 400,908.11 Year -to -Date: $ 3,067,399.30
Note: Year-to-date amounts are actual cash disbursements and do not reflect actual expenditures
due to year-end accruals.
Respectfully submitted by:
elly T rd, CPA Date
Director f Finance/City Treasurer
Check Report
By Check Number
Date Range: 09/08/2021 - 09/20/2021
Vendor Number
Vendor Name
Payment Date Payment Type
Discount Amount
Payment Amount
Number
Payable #
Payable Type
Post Date
Payable Description
Discount Amount
Payable Amount
Bank Code: APBW General -BW City General Acct.
000612
M & M Surfing
09/16/2021 EFT
0.00
49,019.80
1002
126460
Invoice
09/16/2021
Instructor Pay -8-13 to 8-25-2021
0.00
3,577.00
126466
Invoice
09/16/2021
Instructor Pay -8-13 to9-03-2021
0.00
1,688.15
127586
Invoice
09/16/2021
Instructor Pay -8-20 to 8-31-2021
0.00
36,701.00
128680
Invoice
09/16/2021
Instructor Pay- 8-19 to 9-7-2021
0.00
7,053.65
001139
Matthew H. Mitchell
09/16/2021 EFT
0.00
4,368.00
1003
126459
Invoice
09/16/2021
Instructor Pay -8-13 to 8-25-2021
0.00
1,456.00
127685
Invoice
09/16/2021
Instructor Pay -8-20 to 8-31-2021
0.00
2,288.00
367070-02
Invoice
09/16/2021
Instructor Pay 1-1 to 7-1-2021 Replace Ck
0.00
624.00
000684
Municipal Water District of Orange County
09/16/2021 EFT
0.00
2,560.51
1004
16869
Invoice
09/16/2021
FY 2021-22 Choice Programs Billing
0.00
2,560.51
000444
Hinderliter, del Llamas & Associates
09/13/2021 Regular
0.00
-8,946.37
20797
000742
P.L. Perrin & Associates
09/14/2021 Regular
0.00
-500.00
20804
000861
SBSPA
09/14/2021 Regular
0.00
-219.26
20818
001188
Engineering News -Record
09/13/2021 Regular
0.00
-60.00
20861
000442
Hi Standard Automotive LLC
09/16/2021 Regular
0.00
-1,177.66
20878
001234
Phillips Safety Products
09/13/2021 Regular
0.00
-617.50
20970
001073
California State Distribution Unit
09/10/2021 Regular
0.00
603.22
21188
09.10.2021
Invoice
09/10/2021
PR Batch 18 9 2021
0.00
603.22
000191
City Employees Associates
09/10/2021 Regular
0.00
73.84
21189
09.10.2021
Invoice
09/10/2021
PR Batch 18 9 2021- SBMMA Dues
0.00
73.84
000714
OCEA
09/10/2021 Regular
0.00
245.50
21190
09.10.2021
Invoice
09/10/2021
PR Batch 18 9 2021- OCEA Dues
0.00
245.50
000859
SBMSMA
09/10/2021 Regular
0.00
34.62
21191
09,10,2021
Invoice
09/10/2021
PR Batch 18 9 2021-SBMSMA Dues
0.00
34.62
000861
SBSPA
09/10/2021 Regular
0.00
207.72
21192
09.10.2021
Invoice
09/10/2021
PR Batch 18 9 2021 SBSPA Dues
0.00
207.72
000873
Seal Beach Police Management Association
09/10/2021 Regular
0.00
400.00
21193
09.10,2021
Invoice
09/10/2021
PR Batch 18 9 2021- PMA Dues
0.00
400.00
000874
Seal Beach Police Officers Assoc
09/10/2021 Regular
0.00
1,450.00
21194
09.10.2021
Invoice
09/10/2021
PR Batch 18 9 2021- POA Dues
0.00
1,450.00
001023
US Bank
09/10/2021 Regular
0.00
4,621.12
21195
09.10,2021
Invoice
09/10/2021
PR Batch 18 9 2021- PARS
0.00
4,621.12
000029
AKM Consulting Engineers
09/14/2021 Regular
0.00
11,206.00
21196
0011178
Invoice
08/09/2021
SS1903 Engineering Svcs for Sewer Pump
0.00
11,206.00
000037
ALS-Truesdail Laboratories,
Inc.
09/14/2021 Regular
0.00
585.05
21197
522103473
Invoice
09/14/2021
Weekly Drinking Water Testing 8-30-2021
0.00
186.25
522103480
Invoice
09/14/2021
Weekly Drinking Water Testing 8-2-2021
0.00
186.25
522103481
Invoice
09/14/2021
Special Testing 8-2-2021
0.00
26.30
522103616
Invoice
09/14/2021
Weekly Drinking Water Testing 8-23-2021
0.00
186.25
000065
Aramark Uniform Services
09/14/2021 Regular
0.00
626.85
21198
589000195140
Invoice
09/14/2021
Scraper Mat Services 8-19-2021
0.00
110.68
589000195142
Invoice
09/14/2021
Scraper Mat Services 8-19-2021
0.00
98.27
589000280581
Invoice
09/14/2021
Scraper Mats 8-26-2021
0.00
110.68
9/20/2021 10:32:46 AM Page 1 of 10
Check Report
Date Range: 09/08/2021- 09/20/2021
Vendor Number
Vendor Name
Payment Date Payment Type
Discount Amount
Payment Amount
Number
Payable #
Payable Type
Post Date
Payable Description
Discount Amount
Payable Amount
589000200582
Invoice
09/14/2021
Scraper Mat 8-26-2021
0.00
98.27
589000204793
Invoice
09/14/2021
Scraper Mat Services 9-2-2021
0.00
110.68
589000204794
Invoice
09/14/2021
Scraper Mat 9-2-2021
0.00
98.27
000084
Battery Systems Inc
09/14/2021 Regular
0.00
974.62
21199
6901629
Invoice
09/14/2021
Battery
0.00
140.03
6907558
Invoice
09/14/2021
Battery
0.00
554.53
6924135
Invoice
09/14/2021
Battery
0.00
140.03
6929076
Invoice
09/14/2021
Battery
0.00
140.03
000086
Bay Hardware
09/14/2021 Regular
0.00
1,371.09
21200
035193
Invoice
09/14/2021
Lens Cleaning Bag
0.00
17.36
356521
Invoice
09/14/2021
Assorted SJ Washers/ Gray Spray
0.00
14.13
356608
Invoice
09/14/2021
Quarters Hacksaw/ Sawzall Blade
0.00
24.43
356619
Invoice
09/14/2021
PVC Pipe Cutter/ Bushing/Fitting/ Elbow
0.00
48.88
356622
Invoice
09/14/2021
ABS Cement
0.00
6.35
356653
Invoice
09/14/2021
Potting Mix/ Couplings/ Nipples
0.00
25.39
356654
Invoice
09/14/2021
Elbow
0.00
2.39
356668
Invoice
09/14/2021
PVC Couplings/ Nipples/ Elbows
0.00
8.95
356679
Invoice
09/14/2021
Safety Goggles/ Coated Gloves/ Coveralls
0.00
81.13
356702
Invoice
09/14/2021
Pail Buckets/ Sand Cloth/ Seal Paste/ Wire
0.00
120.18
356703
Invoice
09/14/2021
Socketset/ Seal Paste/ Gloves/ Grout Brus
0.00
118.70
356762
Invoice
09/14/2021
Black Primer Spray / Mtl Grind
0.00
16.30
356838
Invoice
09/14/2021
Staple Gun/ Gripper Gloves/ Leather Glov
0.00
38.33
356848
Invoice
09/14/2021
Gripper Gloves/ Grip Gloves/ Leather Glo
0.00
16.51
357161
Invoice
09/14/2021
Hex Bit/ Washers/ Screws/ Nuts/ Bolts
0.00
10.86
357173
Invoice
09/14/2021
AIIThread/ Screws/ Nuts/ Bolts/ Washers
0.00
23.97
357191
Invoice
09/14/2021
Adapter/ Nipple/ Bushings/ Valves
0.00
57.18
357193
Invoice
09/14/2021
Key Cutting/ Key Stamping
0.00
3.01
357201
Invoice
09/14/2021
Bungee Strap/ Ball Valve/ Nipples/ Gasket
0.00
22.67
357244
Invoice
09/14/2021
Towels/ Garden Hose/ Battery/ Teflon Tap
0.00
168.48
357255
Invoice
09/14/2021
DRill Screws/ Safety Glasses
0.00
21.49
357265
Invoice
09/14/2021
Screws/ Nuts/ Washers/ Pumice Soap
0.00
46.04
357266
Invoice
09/14/2021
Wire Cutter
0.00
25.00
357317
Invoice
09/14/2021
Key Cutting/ Swivel Eye Snap
0.00
36.87
357334
Invoice
09/14/2021
Hex Bolts/ Hex Nuts
0.00
26.56
357350
Invoice
09/14/2021
Rolling Toolbox/ Towels/ Key Cutting/ Key
0.00
389.93
000137
Cabco Yellow Inc
09/14/2021 Regular
0.00
2,166.00
21201
7520021
Invoice
09/14/2021
Senior Transportation (Dial -A -Ride) Res. 7
0.00
2,166.00
000240
Creative Vision Group LLC
09/14/2021 Regular
0.00
2,280.00
21202
21-803
Invoice
09/14/2021
Brochure Design
0.00
2,280.00
000293
Devices For Life, LLC
09/14/2021 Regular
0.00
4,374.65
21203
2829
Invoice
09/14/2021
SAM Pads/Packs
0.00
4,374.65
000598
Long Beach BMW
09/14/2021 Regular
0.00
668.83
21204
219860
Invoice
09/14/2021
Tires/ Bolt/ Set of Brake Pads
0.00
668.83
001111
Metro RF Services Inc
09/14/2021 Regular
0.00
24,703.50
21205
17356-1
Invoice
09/14/2021
BG2005 Installation of LPR and comm box
0.00
24,703.50
000674
Morrison Tire Inc.
09/14/2021 Regular
0.00
1,627.26
21206
286099
Invoice
09/14/2021
Tres
0.00
1,464.30
286423
Invoice
09/14/2021
Tires
0.00
162.96
001077
Noble E&C Inc
09/14/2021 Regular
0.00
59,050.26
21207
1
Invoice
09/14/2021
BG2102 City Hall Exterior Stairway Rehab
0.00
59,050.26
000711
NV5Inc.
09/14/2021 Regular
0.00
1,425.00
21208
224408
Invoice
09/14/2021
Inspection Services- 6-1 to 6-30-2021
0.00
1,425.00
9/20/2021 10:32:46 AM Page 2 of 10
Check Report
Date Range: 09/08/2021 - 09/20/2021
Vendor Number
Vendor Name
Payment Date Payment Type
Discount Amount
Payment Amount
Number
Payable #
Payable Type
Post Date
Payable Description
Discount Amount
Payable Amount
001093
Parking Concepts
09/14/2021 Regular
0.00
11,064.53
21209
710-07-21
Invoice
09/14/2021
Senior Transportation (Transportation Con
0.00
11,064.53
001094
PUB Construction Inc
09/14/2021 Regular
0.00
6,361.72
21210
_1
Invoice
09/14/2021
City Manager Security Update
0.00
6,361.72
000898
SoCal Auto & Truck Parts Inc.
09/14/2021 Regular
0.00
158.03
21211
4126-528613
Invoice
09/14/2021
Spark Plug
0.00
4.15
4126-528656
Invoice
09/14/2021
Micro -V Ribber Belt
0.00
20.13
4126-529434
Invoice
09/14/2021
Virtual Kit/ Brake Rotor/ Disc Brake Pads
0.00
133.75
000902
South Coast Supply
09/14/2021 Regular
0.00
2,853.60
21212
111611387-001
Invoice
09/14/2021
Del Rio River Rock
0.00
2,853.60
000921
Stantec Consulting Services Inc
09/14/2021 Regular
0.00
3,436.00
21213
1823097
Invoice
09/14/2021
SD2101 Lampson Ave Drainage Improvem
0.00
3,436.00
000953
Surfside Colony Ltd
09/14/2021 Regular
0.00
3,526.97
21214
11583
Invoice
09/14/2021
Monthly Surfside Beach Maintenance -Jul
0.00
3,526.97
000961
Synoptek
09/14/2021 Regular
0.00
3,425.15
21215
1195588
Invoice
09/14/2021
Monthly Website Maintenance -July 2021
0.00
920.00
1195805
Invoice
09/14/2021
Monthly Website Maintenance- Aug 2021
0.00
920.00
1195814
Invoice
09/14/2021
Cat6 Ethernet Cables
0.00
302.65
1196644
Invoice
09/14/2021
Monthly Website Maintenance- Sept 202
0.00
920.00
1196778
Invoice
09/14/2021
Network Technology Refresh - LG Headqu
0.00
362.50
000967
Tait & Associates Inc
09/14/2021 Regular
0.00
2,835.00
21216
141749
Invoice
09/14/2021
City Standard Pians Update- July 2021
0.00
2,835.00
001010
Tyler Technologies Inc.
09/14/2021 Regular
0.00
31,262.50
21217
025-344029
Invoice
09/14/2021
One -Time Implementation Costs for Incod
0.00
800.00
025-344579
Invoice
09/14/2021
One -Time Implementation Costs for Incod
0.00
9,125.00
025-345285
Invoice
09/14/2021
One -Time Implementation Costs for Incod
0.00
6,900.00
025-346902
Invoice
09/14/2021
One -Time Implementation Costs for Incod
0.00
14,437.50
001032
Valverde Construction, Inc.
09/14/2021 Regular
0.00
2,853.00
21218
1248-01
Invoice
09/14/2021
Remove and replace manhole due to vehi
0.00
2,853.00
001067
Worthington Ford
09/14/2021 Regular
0.00
112.96
21219
5127572
Invoice
09/14/2021
Tensioner
0.00
45.62
5127950
Invoice
09/14/2021
Sensor
0.00
67.34
001319
AAA Flag & Banner Mfg Co.
Inc.
09/16/2021 Regular
0.00
622.91
21220
INV265372
Invoice
09/16/2021
Flags
0.00
622.91
000021
AFLAC
09/16/2021 Regular
0.00
2,229.95
21221
897586
Invoice
09/16/2021
Services August 2021
0.00
2,229.95
000028
Akemi Hanna
09/16/2021 Regular
0.00
302.90
21222
127682
Invoice
09/16/2021
Instructor Pay -8-20 to 8-31-2021
0.00
302.90
001333
Andree O'Brien
09/16/2021 Regular
0.00
23.00
21223
W18960
Invoice
09/16/2021
Prorated Refund for Essentrics Class
0.00
23.00
000059
APLPD HOLDCO INC. & Subsidiary
09/16/2021 Regular
0.00
97.86
21224
OGCT000532145
Invoice
09/16/2021
Rental 8-9 to 9-8-2021
0.00
97.86
000008
A -Quick Rooter & Plumbing Co.
09/16/2021 Regular
0.00
995.00
21225
5�
Invoice
09/16/2021
Hydro -Jett Line
0.00
995.00
000064
Aramark Services, Inc.
09/16/2021 Regular
0.00
548.20
21226
200508400-4006
Invoice
09/16/2021
Inmate Meals 8-20 to 8-26-2021
0.00
548.20
001331
Barbara Barton
09/16/2021 Regular
0.00
23.00
21227
9/20/2021 10:32:46 AM Page 3 of 10
Check Report
Date Range: 09/08/2021 - 09/20/2021
Vendor Number
Vendor Name
Payment Date Payment Type
DiscountAmount
PaymentAmount
Number
Payable #
Payable Type
Post Date
Payable Description
Discount Amount
Payable Amount
W20852
Invoice
09/16/2021
Prorated Class Refund
0.00
23.00
000086
Bay Hardware
09/16/2021 Regular
0.00
145.24
21228
04- 2716
Invoice
09/16/2021
Key Cutting/ Key Stamping
0.00
105.05
356850
Credit Memo
09/16/2021
Return- Grip Gloves/ Palm Gloves Inv 356
0.00
-16.51
357082
Invoice
09/16/2021
Bungee Cord
0.00
8.46
357100
Invoice
09/16/2021
Handset Cord/ Spray Bottle/ Kitchen Brus
0.00
20.49
357196
Invoice
09/16/2021
Rat Glue Trap/ Rodent Dough Bait
0.00
19.66
357284
Invoice
09/16/2021
UV Cable Tie
0.00
8.09
000111
Bogart's Coffee
09/16/2021 Regular
0.00
500.00
21229
1301
Invoice
09/16/2021
Muscians in the Park 7-17,7-18.7-24 & 7-
0.00
200.00
1302
Invoice
09/16/2021
Muscians in the Park - 7-31, 8-1, 8-7 & 8-8
0.00
200.00
1303
Invoice
09/16/2021
Musicians in the Park 8-14 & 8-15 2021
0.00
100.00
001135
Bootbarn
09/16/2021 Regular
0.00
908.69
21230
INV00121817
Invoice
09/16/2021
Work Boots- Aguilar
0.00
176.96
INV00121818
Invoice
09/16/2021
Work Boots- Mesa
0.00
235.94
INVO0121819
Invoice
09/16/2021
Work Boots- Sabo
0.00
250.00
INV00121820
Invoice
09/16/2021
Work Boots- Escobedo
0.00
245.79
000117
Brenda Danielson
09/16/2021 Regular
0.00
13,620.46
21231
126457
Invoice
09/16/2021
Instructor Pay- 8-13 to 8-25-2021
0.00
78.00
86
Invoice
09/16/2021
Services August 2021
0.00
13,542.46
000128
Brownells, Inc.
09/16/2021 Regular
0.00
128.13
21232
20985027,01
Invoice
09/16/2021
Large Tac Rifle Case
0.00
128.13
000144
California Live Scan
09/16/2021 Regular
0.00
60.00
21233
Aue21.008
Invoice
09/16/2021
Services Aug 2021
0.00
60.00
000145
California Municipal Statistics, Inc.
09/16/2021 Regular
0.00
425.00
21234
21083101
Invoice
09/16/2021
Direct and Overlapping Debt Statement 6-
0.00
425.00
000152
Campbell Printing, Inc.
09/16/2021 Regular
0.00
327.29
21235
C21-054
Invoice
09/16/2021
JG Completion Certificates
0.00
327.29
001332
Cecile Belair
09/16/2021 Regular
0.00
23.00
21236
W18959
Invoice
09/16/2021
Prorated Refund for Essentrics Class
0.00
23.00
000186
Chris Pierce
09/16/2021 Regular
0.00
162.00
21237
09.02.2021
Invoice
09/16/2021
Reimb. Emt Recertification
0.00
162.00
000200
City of Seal Beach
09/16/2021 Regular
0.00
60,986.32
21238
08,30.2021
Invoice
09/16/2021
Batch 009-08-2021 Cycle 9 Dated 8-30-20
0.00
60,986.32
000200
City of Seal Beach
09/16/2021 Regular
0.00
3,122.69
21239
08.26.2021
Invoice
09/16/2021
Batch 010-08-2021 Cycle 10 Dated 8-26-2
0.00
3,122.69
000211
CMY
09/16/2021 Regular
0.00
2,238.00
21240
08,31.2021
Invoice
09/16/2021
Services 8-16 to 8-31-2021
0.00
2,238.00
000212
CNH Capital -Productivity
Plus Account
09/16/2021 Regular
0.00
264.61
21241
60351811374041
Invoice
09/16/2021
Inv 53947- Valve
0.00
264.61
000219
Commercial Aquatic Services
09/16/2021 Regular
0.00
628.99
21242
121-4393
Invoice
09/16/2021
Chemicals Delivered 8-11-2021
0.00
391.08
121-4545
Invoice
09/16/2021
Chemicals Delivered 8-18-2021
0.00
237.91
000233
County of Orange
09/16/2021 Regular
0.00
1,273.33
21243
SHS9957
Invoice
09/16/2021
OCATS Services Aug 2021
0.00
1,273.33
000238
CPRS
09/16/2021 Regular
0.00
145.00
21244
139412
Invoice
09/16/2021
Membership- D Nett
0.00
145.00
000248
Custom Glass
09/16/2021 Regular
0.00
1,810.00
21245
9/20/2021 10:32:46
AM
Page 4 of 10
Check Report
Date Range: 09/08/2021- 09/20/2021
Vendor Number
Vendor Name
Payment Date Payment Type
Discount Amount
Payment Amount
Number
Payable #
Payable Type
Post Date
Payable Description
Discount Amount
Payable Amount
24546
Invoice
09/16/2021
CDBG Bathroom Access Grant -Choi 139F
0.00
905.00
24551
Invoice
09/16/2021
CDBG Bathroom Access Grant -Lewis 283B
0.00
905.00
000276
De Lage Landen Public Finance LLC
09/16/2021 Regular
0.00
4,611.73
21246
73660542
Invoice
09/16/2021
Services 9-13 to 10-12-2021
0.00
4,611.73
001335
Diane Marx
09/16/2021 Regular
0.00
23.00
21247
W20871
Invoice
09/16/2021
Prorated Refund for Essentrics Class
0.00
23.00
000301
Dion and Sons Inc
09/16/2021 Regular
0.00
710.26
21248
081521
Invoice
09/16/2021
Fuel 8-1 to 8-14-2021
0.00
710.26
000302
DIRECTV
09/16/2021 Regular
0.00
605.71
21249
045850295X2108
Invoice
09/16/2021
Services 8-27 to 9-26-2021
0.00
245.24
051798338X2108
Invoice
09/16/2021
Services 8-26 to 9-25-2021
0.00
167.24
057524152X2109
Invoice
09/16/2021
Services 9-1 to 9-30-2021
0.00
193.23
000338
Efficient X -Ray, Inc.
09/16/2021 Regular
0.00
72.82
21250
362138
Invoice
09/16/2021
Biohazardous Waste/ Sharp Containers
0.00
72.82
001354
Eunis F Christensen
09/16/2021 Regular
0.00
468.65
21251
126458
Invoice
09/16/2021
Instructor Pay 8-13 to 8-25-2021
0.00
468.65
000365
Farmers & Merchants Bank
09/16/2021 Regular
0.00
951.93
21252
67-13501-CU/9-2
Invoice
09/16/2021
Rent- Sept 2021
0.00
951.93
001308
Fourth Enterprises LLC
09/16/2021 Regular
0.00
157.16
21253
10231673
Invoice
09/16/2021
Services Oct 2021
0.00
157.16
000382
Frontier Communications
09/16/2021 Regular
0.00
3,118.78
21254
2091880920110-
Invoice
09/16/2021
Services 9-4 to 30-3-2021
0.00
1,612.62
20918856,08110=
Invoice
09/16/2021
Services 9-4 to 30-3-2021
0.00
1,001.08
2130334822110-
Invoice
09/16/2021
Services 9-4 to 10-3-2021
0.00
447.69
5625988NW-2
Invoice
09/16/2021
Services 8-28 to 9-27-2021
0.00
57.39
001140
Gary M. Rogers
09/16/2021 Regular
0.00
715.00
21255
128682
Invoice
09/16/2021
Instructor Pay- 8-19 to 9-7-2021
0.00
715.00
000403
Gloria Harper
09/16/2021 Regular
0.00
1,621.97
21256
W21458
Invoice
09/16/2021
Reimb. Notary Renewal/ Supplies/ Livesca
0.00
771.97
W21459
Invoice
09/16/2021
Health and Wellness Program
0.00
850.00
000409
Golden Rain Foundation
09/16/2021 Regular
0.00
1,440.00
21257
OSCO000073
Invoice
09/16/2021
CDBG Bathroom Access Grant -Huff 165A-
0.00
720.00
OSC0000074
Invoice
09/16/2021
CDBG Bathroom Access Grant-Yim 144D
0.00
360.00
OSCU000075
Invoice
09/16/2021
CDBG Bathroom Access Grant -Knowles 23
0.00
360.00
000416
Grainger
09/16/2021 Regular
0.00
66.12
21258
9018563628
Invoice
09/16/2021
Personal Eye Wash Bottles
0.00
15.09
9018563636
Invoice
09/16/2021
Burn Spray/ Eye Wash Bottle/ PVP Wipes
0.00
51.03
000424
GTT Communications, Inc.
09/16/2021 Regular
0.00
705.54
21259
INV5351957
Invoice
09/16/2021
Services 8-1 to 9-30-2021
0.00
705.54
000432
Harbor Party Rentals
09/16/2021 Regular
0.00
1,644.62
21260
28218
Invoice
09/16/2021
Chair and Tables 4-23 to 6-4-2021
0.00
599.76
28219
Invoice
09/16/2021
Chairs and Tables 6-4 to 7-2-2021
0.00
399.84
28220
Invoice
09/16/2021
Chairs and Tables 7-02 to 8-12-2021
0.00
599.76
28234
Invoice
09/16/2021
Kwik Covers 8-19-2021
0.00
45.26
001200
Harrington Industrial Plastic LLC
09/16/2021 Regular
0.00
572.10
21261
002/12127
Invoice
09/16/2021
Nipples/ Valve Balls/ Couplings
0.00
572.10
000442
Hi Standard Automotive LLC
09/16/2021 Regular
0.00
1,177.66
21262
26066
Invoice
08/19/2021
Pit Bar/ Wing Wrap
0.00
798.13
9/20/2021 10:32:46 AM Page 5 of 10
Check Report
Date Range: 09/08/2021- 09/20/2021
Vendor Number
Vendor Name
Payment Date Payment Type
Discount Amount
Payment Amount
Number
Payable #
Payable Type
Post Date
Payable Description
Discount Amount
Payable Amount
26078
Invoice
08/19/2021
Sound Off LED Map Light
0.00
379.53
000444
Hinderliter, del Llamas & Associates
09/16/2021 Regular
0.00
8,946.37
21263
SIN005801
Invoice
06/30/2021
Contract Services -Transaction Tax Q2/202
0.00
8,646.37
51N009708
Invoice
06/30/2021
Contract Services- Transactions Tax Q4/20
0.00
300.00
000447
Home Depot Credit Services
09/16/2021 Regular
0.00
1,868.86
21264
2307297
Invoice
09/16/2021
Ferns/ Valves/ Roses/ Maple/Fertilizer
0.00
588.79
4011577
Invoice
09/16/2021
Mouth Bag Tool/ Caddy/ Kwikset Locks/ Fr
0.00
367.80
6024396
Invoice
09/16/2021
Velcro/ Fitting/ Mega Cuff/ Laundry Tub
0.00
334.30
7516304
Invoice
09/16/2021
Masonry Set/ Power Strip /Hammer Drill
0.00
123.70
1-10608-249736
Invoice
09/16/2021
Lithium Batteries/ Outdoor Extension Cor
0.00
63.87
W872324261
Invoice
09/16/2021
Leaf Blower
0.00
390.40
000480
Irvine Valley Air Conditioning, Inc.
09/16/2021 Regular
0.00
35.00
21265
134667 L!
Invoice
09/16/2021
Invoice 1346678- Returned Check Fee
0.00
35.00
000514
JHM Supply Inc
09/16/2021 Regular
0.00
421.89
21266
69775/3
Invoice
09/16/2021
6 Cap Fpt
0.00
118.34
62866/3
Invoice
09/16/2021
Handy Saw/ Pipe Cutter/ Swing Joints
0.00
166.31
L9_940/3
Invoice
09/16/2021
QCV Keys
0.00
137.24
000524
Joe Bailey
09/16/2021 Regular
0.00
643.92
21267
W20818
Invoice
09/16/2021
Relmb. Jr Lifeguard Pizza Day Supplies
0.00
643.92
001337
John Benvegar
09/16/2021 Regular
0.00
10,000.00
21268
W20710
Invoice
09/16/2021
Return of Stolen Funds 21-00286/2985 Re
0.00
10,000.00
000553
Karen Self
09/16/2021 Regular
0.00
110.00
21269
W20876
Invoice
09/16/2021
Cancelled Yoga Class
0.00
110.00
000574
L.N. Curtis & Sons
09/16/2021 Regular
0.00
48.52
21270
INV517992
Invoice
09/16/2021
Polo Shirt
0.00
48.52
001340
Laser Technology Inc
09/16/2021 Regular
0.00
22.84
21271
181727 RI
Invoice
09/16/2021
Battery Pack
0.00
22.84
000592
Liebert Cassidy Whitmore
09/16/2021 Regular
0.00
7,828.80
21272
202940
Invoice
09/16/2021
Client Matter SE010-00023
0.00
509.00
202941
Invoice
09/16/2021
Client/ Matter SE010-00024
0.00
4,447.50
202942
Invoice
09/16/2021
Client/ Matter SE010-00025
0.00
2,872.30
001225
Lytle Screen Printing Inc
09/16/2021 Regular
0.00
106.82
21273
75753
Invoice
09/16/2021
Polo Shirts
0.00
106.82
001336
Mary Beth Nogues
09/16/2021 Regular
0.00
24,500.00
21274
VJ20708
Invoice
09/16/2021
Return of Stolen Funds- 21-00286/29731
0.00
24,500.00
000646
Metropolitan Telecom mnications
09/16/2021 Regular
0.00
1,663.77
21275
0100518281-234-
Invoice
09/16/2021
Services 9-8 to 10-7-2021
0.00
1,663.77
000648
Michael Clark
09/16/2021 Regular
0.00
494.00
21276
.128684
Invoice
09/16/2021
Instructor Pay -8-19 to 9-7-2021
0.00
494.00
001298
Michael LaPlante
09/16/2021 Regular
0.00
127.68
21277
W21058
Invoice
09/16/2021
Reimb. Water Dept Manual
0.00
127.68
000663
Mike Raahauge Shooting Enterprises
09/16/2021 Regular
0.00
22.00
21278
1611
Invoice
09/16/2021
Pistol Range 7-29-2021
0.00
22.00
001229
Mobile Mini LLC -CA
09/16/2021 Regular
0.00
336.32
21279
9011338358
Invoice
09/16/2021
Rental 8-17 to 9-13-2021
0.00
173.60
9011338359
Invoice
09/16/2021
Rental 8-17 to 9-13-2021
0.00
162.72
000683
Municipal Maintenance Equipment
09/16/2021 Regular
0.00
504.52
21280
01622653 -IN
Invoice
09/16/2021
Hose Guide/ Bungee for Pipe Rack
0.00
122.91
9/20/2021 10:32:46 AM
Page 6 of 10
Check Report
Date Range: 09/08/2021 - 09/20/2021
Vendor Number
Vendor Name
Payment Date Payment Type
Discount Amount
Payment Amount
Number
Payable #
Payable Type
Post Date
Payable Description
Discount Amount
Payable Amount
0162660 -IN
Invoice
09/16/2021
Hydrant Fill Hose / Leader Hose/ Bungee
0.00
381.61
001334
Nancey Kredell
09/16/2021 Regular
0.00
23.00
21281
W20868
Invoice
09/16/2021
Prorated Refund for Essentrics Class
0.00
23.00
000709
NU Kote
09/16/2021 Regular
0.00
4,700.00
21282
08.19.21
Invoice
09/16/2021
CDBG Bathroom Access Grant -Choi 139F
0.00
11910.00
08.23.21
Invoice
09/16/2021
CDBG Bathroom Access Grant -Lewis 283B
0.00
2,790.00
000713
O.C. Mad Science
09/16/2021 Regular
0.00
809.25
21283
126468
Invoice
09/16/2021
Instructor Pay- 8-13 to 8-25-2021
0.00
321.75
.127688
Invoice
09/16/2021
Instructor Pay -8-20 to 8-31-2021
0.00
487.50
000720
Office Solutions Business
Products & Services LI 09/16/2021 Regular
0.00
907.49
21284
I-01906013
Invoice
09/16/2021
Inkcart/ Toissue/ Cleaner/Wipes
0.00
259.51
I-01906866
Invoice
09/16/2021
Pens/ Flags/ Post -Its
0.00
56.17
I-01906919
Invoice
09/16/2021
Binder
0.00
27.45
1-01906992
Invoice
09/16/2021
File Folders
0.00
20.86
1-01907655
Invoice
09/16/2021
Spoons/ Coffee/ Sponges/ Soap
0.00
68.94
1.01307990
Invoice
09/16/2021
Tea/ Coffee/ Creamer/ Water
0.00
45.40
1-01908197
Invoice
09/16/2021
Coffee/ Paper/ Creamer/ Sugar
0.00
194.29
1`01908256
Invoice
09/16/2021
Post -its
0.00
18.44
1-01908479
Invoice
09/16/2021
Cups
0.00
13.83
1-01909588
Invoice
09/16/2021
Sponges/ Paper Plates
0.00
82.18
1-01909683
Invoice
09/16/2021
Creamer/ Coffee
0.00
32.20
1-01910102
Invoice
09/16/2021
Binders
0.00
88.22
000740
Orvac Electronics
09/16/2021 Regular
0.00
297.28
21285
INV686891
Invoice
09/16/2021
HDMI Cables
0.00
286.43
INV686892
Invoice
09/16/2021
Duct
0.00
10.85
000742
P.L. Perrin & Associates
09/16/2021 Regular
0.00
500.00
21286
21-04
Invoice
06/30/2021
Polygraph- TB/CB
0.00
500.00
001339
Pasadena Police Department
09/16/2021 Regular
0.00
306.00
21287
W20705
Invoice
09/16/2021
Registration for Special Event Planning Co
0.00
306.00
001234
Phillips Safety Products
09/16/2021 Regular
0.00
617.50
21288
51216021991
Invoice
06/30/2021
Laser Safety Glasses
0.00
617.50
000764
Pitney Bowes/Reserve Account
09/16/2021 Regular
0.00
5,000.00
21289
W21348
Invoice
09/16/2021
Replenish Postage Meter- CH 49256134
0.00
5,000.00
001338
Richard Mazur
09/16/2021 Regular
0.00
18,000.00
21290
W20711
Invoice
09/16/2021
Return of Funds -21-00286/29982 Rec 000
0.00
18,000.00
000821
RLG Enterprises Inc.
09/16/2021 Regular
0.00
173.44
21291
42-046597
Invoice
09/16/2021
Bandages/ Pain Zapper/ Burn Gel
0.00
107.74
42-046598
Invoice
09/16/2021
Gauze/ Antacid/ First Aid Cream
0.00
65.70
000825
Robin Forte-Lincke
09/16/2021 Regular
0.00
1,453.50
21292
W21347
Invoice
09/16/2021
TV Origination Services- Payment # 6
0.00
1,453.50
001330
Rosie Ritchie
09/16/2021 Regular
0.00
39.65
21293
W21172
Invoice
09/16/2021
Over Payment on Building Permit 2018-12
0.00
39.65
000844
Safelite Auto Glass
09/16/2021 Regular
0.00
93.68
21294
05074-268026
Invoice
09/16/2021
Windshield Repair -PD 4101
0.00
93.68
000851
Samuel Furies
09/16/2021 Regular
0.00
400.00
21295
W21041
Invoice
09/16/2021
Health & Wellness Program
0.00
400.00
000853
Santa Ana River Flood
09/16/2021 Regular
0.00
1,300.00
21296
08.23.2021
Invoice
09/16/2021
SARFPA Dues FY 2021/22
0.00
1,300.00
9/20/2021 10:32:46 AM
Page 7 of 10
Check Report
Date Range: 09/08/2021- 09/20/2021
Vendor Number
Vendor Name
Payment Date Payment Type
Discount Amount
Payment Amount
Number
Payable N
Payable Type
Post Date
Payable Description
Discount Amount
Payable Amount
000861
SBSPA
09/16/2021 Regular
0.00
219.26
21297
08.13.2021
Invoice
08/13/2021
PR Batch 16 8 2021 SBSPA Dues ( CEA)
0.00
219.26
001297
SE Pipeline
09/16/2021 Regular
0.00
5,034.77
21298
W21199
Invoice
09/16/2021
Return Deposit Hydrant Meter DPW0407
0.00
5,034.77
000870
Seal Beach Cable FDN
09/16/2021 Regular
0.00
5,000.00
21299
W21349
Invoice
09/16/2021
Transfer of Funds
0.00
5,000.00
000875
Seal Beach Sun Newspaper
09/16/2021 Regular
0.00
2,072.00
21300
00109202
Invoice
09/16/2021
Ordinance 1690
0.00
2,072.00
000891
Skyhawks Sports Academy, Inc.
09/16/2021 Regular
0.00
2,438.15
21301
126467
Invoice
09/16/2021
Instructor Pay -8-13 to 8-25-2021
0.00
1,353.30
127709
Invoice
09/16/2021
Instructor Pay -7-26 to 8-31-2021
0.00
11084.85
000904
Southern Calif. Edison
09/16/2021 Regular
0.00
23,283.07
21302
70000902741115
Invoice
09/16/2021
Services 8-3 to 8-31-2021
0.00
21.07
70001273947718
Invoice
09/16/2021
Services 8-3 to 8-31-2021
0.00
204.21
7DO0211078
Invoice
09/16/2021
Services 8-11 to 9-9-2021
0.00
148.64
7000.6474491819
Invoice
09/16/2021
Services 8-4 to 9-1-2021
0.00
29.05
700067356541L
Invoice
09/16/2021
Services 7-30 to 8-29-2021
0.00
1,522.21
70010644145419
Invoice
09/16/2021
Services 8-10 to 9-8-2021
0.00
3,047.09
700120048'961LB
Invoice
09/16/2021
Services 7-15 to 8-31-2021
0.00
1,790.73
7001 3 018 2 5 3 218
Invoice
09/16/2021
Services 8-1 to 8-31-2021
0.00
15,359.67
700201844928
Invoice
09/16/2021
Services 8-1 to 8-31-2021
0.00
81.34
700356744422/8
Invoice
09/16/2021
Services 8-2 to 8-30-2021
0.00
98.57
700361752,85418
Invoice
09/16/2021
Services 8-1 to 8-31-2021
0.00
19.11
7Q039717422418
Invoice
09/16/2021
Services 7-30 to 8-29-2021
0.00
86.18
700446884094/8
Invoice
09/16/2021
Services 7-30 to 8-29-2021
0.00
20.88
70046773222618
Invoice
09/16/2021
Services 7-13 to 8-10-2021
0.00
123.70
700572§2I)5GgL
Invoice
09/16/2021
Services 8-2 to 8-30-2021
0.00
42.49
700599157'82918
Invoice
09/16/2021
Services 8-3 to 8-31-2021
0.00
573.42
70063405711559
Invoice
09/16/2021
Services 8-11 to 9-9-2021
0.00
54.71
000917
Standard Insurance Co. Rb
09/16/2021 Regular
0.00
5.86
21303
643052000219-2
Invoice
09/16/2021
Services Sept 2021
0.00
5.86
000918
Standard Insurance Company
09/16/2021 Regular
0.00
7,249.68
21304
643052 Old
Invoice
09/16/2021
Services Sept 2021
0.00
1,159.27
643052000319-2.
Invoice
09/16/2021
Services Sept 2021
0.00
6,090.41
001075
Steve Chauncey
09/16/2021 Regular
0.00
560.00
21305
W20713
Invoice
09/16/2021
Registration Radar/Laser Course -4 attend
0.00
560.00
000939
Steve Wasserman
09/16/2021 Regular
0.00
186.88
21306
128683
Invoice
09/16/2021
Instructor Pay -8-19 to 9-7-2021
0.00
186.88
000970
TASC - Client Invoice
09/16/2021 Regular
0.00
615.40
21307
IN2117153
Invoice
09/16/2021
Compliance Fee- Government Regulatory
0.00
250.00
IN2122982
Invoice
09/16/2021
ACA Employeer Reporting -1-1 to 6-30-20
0.00
365.40
000996
Time Warner Cable LLC
09/16/2021 Regular
0.00
2,018.81
21308
0010765090421
Invoice
09/16/2021
Services 9-4 to 10-3-2021
0.00
244.33
0021804090121
Invoice
09/16/2021
Services 9-1 to 9-30-2021
0.00
218.23
0021812090621
Invoice
09/16/2021
Services 9-6 to 30-5-2021
0.00
113.37
0245858090521
Invoice
09/16/2021
Services 9-5-2021 to 10-4-2021
0.00
1,324.13
0270666081921
Invoice
09/16/2021
Services 8-19 to 9-18-2021
0.00
118.75
001141
United Site Services of California Inc
09/16/2021 Regular
0.00
472.47
21309
114-12304491
Invoice
09/16/2021
Rental 8-13 to 9-9-2021
0.00
472.47
001207
University of Wisconsin System
09/16/2021 Regular
0.00
600.00
21310
AR0059156
Invoice
09/16/2021
Local Government Fundamentals-Talarico
0.00
300.00
9/20/2021 10:32:46 AM
Page 8 oP 10
Check Report
Date Range: 09/08/2021 - 09/20/2021
Vendor Number
Vendor Name
Payment Date Payment Type
Discount Amount
Payment Amount
Number
Payable #
Payable Type
Post Date
Payable Description
Discount Amount
Payable Amount
AR0O59157
Invoice
09/16/2021
Purchasing and Inventory Control/Talarico
0.00
300.00
001026
USA Bluebook
09/16/2021 Regular
0.00
2,129.01
21311
699267
Invoice
09/16/2021
Universal Chart Pens/ Circular Chart
0.00
849.01
699503
Invoice
09/16/2021
Honeywell Chart Paper/ Circular Chart
0.00
462.22
703839
Invoice
09/16/2021
Chart Paper/ Pipe Locator/ Chart Pens/Sh
0.00
817.78
001030
V & V Manufacturing
09/16/2021 Regular
0.00
378.29
21312
53496
Invoice
09/16/2021
SBPD Badges
0.00
252.19
53497
Invoice
09/16/2021
SBPD Badges
0.00
126.10
001069
Yume Gardens LLC
09/16/2021 Regular
0.00
36.76
21313
30805
Invoice
09/16/2021
Dry Shrimp
0.00
36.76
001070
Zumar Industries, Inc.
09/16/2021 Regular
0.00
345.95
21314
94214
Invoice
09/16/2021
Flange Bolt & Lock Nut/ Anchor Bolt
0.00
345.95
000731
Orange County Fire Auth.
09/16/2021 Regular
0.00
1,574,643.25
21315
50444117/1
Invoice
09/16/2021
FY 21/22-1st Quarter
0.00
1,574,643.25
000896
So Cal Land Maintenance Inc.
09/16/2021 Regular
0.00
43,364.27
21316
9670
Invoice
09/16/2021
Landscape Maintenance Services-Extra W
0.00
1,808.40
9671
Invoice
09/16/2021
Landscape Maintenance Services- July 20
0.00
39,057.94
9718
Invoice
09/16/2021
Landscape Maintenance Services- Extra W
0.00
937.93
9761
Invoice
09/16/2021
Landscape Maint-Beach Detail 8-14 & 28
0.00
1,560.00
000200
City of Seal Beach
09/10/2021 Bank Draft
0.00
1,325.60
DFT0000029
09.10.2021
Invoice
09/10/2021
PR Batch 18 9 2021- Flex Spending
0.00
1,325.60
000349
Employment Development
Dept.
09/10/2021 Bank Draft
0.00
23,282.62
DFT0000030
09.10.2021
Invoice
09/10/2021
PR Batch 18 9 2021 State Income Tax
0.00
23,282.62
001036
Vantagepoint Transfer Agents
09/10/2021 Bank Draft
0.00
24,136.34
DFT0000031
09.10,2021
Invoice
09/10/2021
PR Batch 18 9 2021- 457 Plan
0.00
24,136.34
000470
Internal Revenue Service
09/10/2021 Bank Draft
0.00
86,068.81
DFT0000032
09.10.2021
Invoice
09/10/2021
PR Batch 18 9 2021- Federal Income
0.00
86,068.81
000146
California Public Employees Retirement Sys.
09/10/2021 Bank Draft
0.00
112,522.48
DFT0000033
09.10.2021
Invoice
09/10/2021
PR Batch 18 9 2021- PERS
0.00
112,522.48
000349
Employment Development
Dept.
09/10/2021 Bank Draft
0.00
2,050.02
DFT0000034
09,10_2021(1
Invoice
09/10/2021
PR Batch 218 9 2021- State Income Tax
0.00
2,050.02
000470
Internal Revenue Service
09/10/2021 Bank Draft
0.00
6,927.99
DFT0000036
09.10.2021/1
Invoice
09/10/2021
PR Batch 218 9 2021- Federal income Tax
0.00
6,927.99
000731
Orange County Fire Auth.
09/16/2021 Bank Draft
0.00
1,574,643.25
DFT0000037
50440117
Invoice
09/16/2021
FY 21/22-1st Quarter
0.00
1,574,643.25
000731
Orange County Fire Auth.
09/16/2021 Bank Draft
0.00
-1,574,643.25
DFT0000037
Bank Code APBW General Summary
Payable Payment
Payment Type
Count Count Discount
Payment
Regular Checks
259 129 0.00
2,059,815.19
Manual Checks
0 0 0.00
0.00
Voided Checks
0 6 0.00
-11,520.79
Bank Drafts
8 9 0.00
256,313.86
EFT's
8 3 0.00
55,948.31
275 147 0.00
2,360,556.57
9/20/2021 10:32:46 AM
Page 9 of 10
Check Report
9/20/2021 10:32:46 AM
Date Range: 09/08/2021 - 09/20/2021
Page 10 of 10
All Bank Codes Check Summary
Payable Payment
Payment Type
Count
Count
Discount
Payment
Regular Checks
259
129
0.00
2,059,815.19
Manual Checks
0
0
0.00
0.00
Voided Checks
0
6
0.00
-11,520.79
Bank Drafts
8
9
0.00
256,313.86
EFT's
8
3
0.00
55,948.31
275
147
0.00
2,360,556.57
Fund Summary
Fund Name
Period
Amount
999 Pooled Cash Fund
9/2021
2,360,556.57
2,360,556.57
9/20/2021 10:32:46 AM
Date Range: 09/08/2021 - 09/20/2021
Page 10 of 10
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AGENDA STAFF REPORT
�1'',,C'QCIFORN�P'r
DATE: September 27, 2021
TO: Honorable Mayor and City Council
THRU: Jill R. Ingram, City Manager
FROM: Steve Myrter, P.E., Director of Public Works
SUBJECT: Approving and Authorizing Cooperative Agreement No.
C-1-3253 with Orange County Transportation Authority for
the Senior Mobility Program
SUMMARY OF REQUEST:
That the City Council adopt Resolution 7198:
Approving Cooperative Agreement No. C-1-3253 with Orange County
Transportation Authority for Senior Mobility Program; and,
2. Authorizing the City Manager to execute Cooperative Agreement No. C-1-
3253.
BACKGROUND AND ANALYSIS:
The Orange County Transportation Authority (OCTA) Measure M2 (M2) Project U
— Senior Mobility Program (SMP) provides funding to support local, community-
based transportation services for seniors. Originally established in 2001 using
limited state funding for bus operations, M2 project U SMP funding was established
to continue and expand the existing programs. A formula funding allocation was
established for all Orange County participating cities and eligible agencies based
upon their senior population. One percent (1 %) of M2 net revenue is used to fund
the program and participating cities must provide a minimum of 20% local match
of the total annual program expenditures.
The SMP objectives are:
To provide for local, community-based senior transportation services.
To allow participating agencies to develop and implement senior
transportation services to serve their community.
To provide transit options for seniors which complement rather than
duplicate OCTA's fixed route and ACCESS paratransit service.
Agenda Item D
The City's Senior Transportation Services program provides eligible and registered
seniors with City -contracted transportation services in the forms of a shuttle and
on -demand taxis. This is provided to users at no -cost for travel within the City, up
to three (3) miles outside the City limits within Orange County for non -emergency
medical purposes, and the Veterans Administration Hospital in Long Beach.
The current OCTA cooperative agreement has expired and the City must enter into
a new agreement to continue providing senior transportation services under the
SMP. The term of the agreement is five (5) years and OCTA may elect to extend
the agreement for an additional five (5) years, for a total of ten (10) years. The
cooperative agreement defines the roles and responsibilities of OCTA and the City,
which is largely consistent with the prior cooperative agreement and service plan
requirements.
ENVIRONMENTAL IMPACT:
This item is not subject to the California Environmental Quality Act ("CEQA")
because it is not a "project" as defined under Section 15378(b) of the state CEQA
Guidelines. This item is also exempt from CEQA pursuant to Section 15061(b)(3)
of the Guidelines because it can be seen with certainty that the approval of a
cooperative agreement will not have a significant effect on the environment.
LEGAL ANALYSIS:
The City Attorney has reviewed the Cooperative Agreement and approved the
resolution as to form.
FINANCIAL IMPACT:
The City receives approximately $70,000 per year of OCTA SMP funding.
Expenditures for the City's senior transportation services have been approved in
the FY 2021-2022 budget and meet the minimum 20% local match requirement.
Senior transportation services will be included in subsequent budget year
preparations for Council consideration.
STRATEGIC PLAN:
This item is not applicable to the Strategic Plan.
MEASURE BB:
This item is not applicable to Measure BB, the Seal Beach Neighborhood and
Essential Services Protection Measure.
Page 2
RECOMMENDATION:
That the City Council adopt Resolution 7198:
1. Approving Cooperative Agreement No. C-1-3253 with Orange County
Transportation Authority for Senior Mobility Program; and,
2. Authorizing the City Manager to execute Cooperative Agreement No. C-1-
3253.
SUBMITTED BY:
Steve Myrter
Steve Myrter, P.E., Director of
Public Works
NOTED AND APPROVED:
Jill R. Ingram
Jill R. Ingram, City Manager
Prepared by: Iris Lee, Deputy Public Works Director/City Engineer
ATTACHMENTS:
A. Resolution 7198
B. OCTA Cooperative Agreement No C-1-3253
Page 3
RESOLUTION 7198
A RESOLUTION OF THE SEAL BEACH CITY COUNCIL
APPROVING AND AUTHORIZING THE CITY MANAGER TO
EXECUTE COOPERATIVE AGREEMENT NO. C-1-3253 WITH
ORANGE COUNTY TRANSPORTATION AUTHORITY FOR
SENIOR MOBILITY PROGRAM
WHEREAS, the City operates a Senior Transportation Program to provide on -
demand rideshare and shuttle based transportation services to eligible and
registered seniors; and,
WHEREAS, the City's Senior Transportation Program is funded in part by
Orange County Transportation Authority's (OCTA) Senior Mobility Program
(SMP); and,
WHEREAS, the City and OCTA desire to enter into a Cooperative Agreement
(Agreement) defining roles and responsibilities; and,
WHEREAS, the City and OCTA agree to comply with all relevant elements of
Orange County Local Transportation Authority Ordinance No.3; and,
WHEREAS, the City and OCTA agree to comply with all SMP Funding and Policy
Guidelines.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SEAL BEACH
DOES HEREBY RESOLVE:
SECTION 1. The City Council hereby approves Cooperative Agreement No. C-1-
3253 with Orange County Transportation Authority for Senior
Mobility Program.
SECTION 2: The City Council hereby authorizes and directs the City Manager to
execute the Agreement and related Senior Mobility Program
documents on behalf of the City.
PASSED, APPROVED AND ADOPTED by the Seal Beach City Council at a
regular meeting held on the 27th day of September, 2021 by the following vote:
AYES: Council Members
NOES: Council Members
ABSTAIN: Council Members
Joe Kalmick, Mayor
/Gr1111111431
Gloria D. Harper, City Clerk
STATE OF CALIFORNIA }
COUNTY OF ORANGE } SS
CITY OF SEAL BEACH }
I, Gloria D. Harper, City Clerk of the City of Seal Beach, do hereby certify that the
foregoing resolution is the original copy of Resolution 7198 on file in the office of
the City Clerk, passed, approved, and adopted by the City Council at a regular
meeting held on the 27th day of September, 2021.
Gloria D. Harper, City Clerk
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COOPERATIVE AGREEMENT NO. C-1-3253
BETWEEN
ORANGE COUNTY TRANSPORTATION AUTHORITY
AND
CITY OF SEAL BEACH
FOR
SENIOR MOBILITY PROGRAM
THIS COOPERATIVE AGREEMENT ("Agreement"), is effective this day of
, 2021 ("Effective Date"), by and between the Orange County Transportation
Authority, 550 South Main Street, P.O. Box 14184, Orange, California 92863-1584, a public corporation
of the State of California (herein referred to as "AUTHORITY") and the City of Seal Beach,
211 8t" Street, Seal Beach, California 90740, a California charter city (hereinafter referred to as "CITY")
each individually known as "PARTY" and collectively known as "PARTIES".
RECITALS:
WHEREAS, CITY is desirous of obtaining transportation services for seniors of CITY; and
WHEREAS, AUTHORITY and CITY agree to enter into the Senior Mobility Program (SMP)
concerning senior transportation services; and
WHEREAS, this Agreement defines the roles and responsibilities of AUTHORITY and CITY in
executing an SMP for senior transportation; and
WHEREAS, AUTHORITY and CITY agree to comply with all relevant elements of Orange County
Local Transportation Authority Ordinance No. 3; and
WHEREAS, AUTHORITY and CITY agree to comply with all elements of the SMP Project U
Funding and Policy Guidelines (SMP Guidelines); and
WHEREAS, AUTHORITY's Board of Directors approved this Agreement on
May 24, 2021;
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COOPERATIVE AGREEMENT NO. C-1-3253
NOW, THEREFORE, it is mutually understood and agreed by AUTHORITY and CITY as follows:
ARTICLE 1. COMPLETE AGREEMENT
A. This Agreement, including any attachments incorporated herein and made applicable by
reference, constitutes the complete and exclusive statement of the term(s) and condition(s) of this
Agreement between AUTHORITY and CITY and it supersedes all prior representations, understandings,
and communications. The invalidity in whole or in part of any term or condition of this Agreement shall
not affect the validity of other term(s) or condition(s) of this Agreement. The above referenced Recitals
are true and correct and are incorporated by reference herein.
B. AUTHORITY's failure to insist on any instance(s) upon CITY's performance of any term(s) or
condition(s) of this Agreement shall not be construed as a waiver or relinquishment of AUTHORITY's
right to such performance or to future performance of such term(s) or condition(s), and CITY's obligation
in respect thereto shall continue in full force and effect. Changes to any portion of this Agreement shall
not be binding upon AUTHORITY except when specifically confirmed in writing by an authorized
representative of AUTHORITY by way of a written amendment to this Agreement and issued in
accordance with the provisions of this Agreement.
C. CITY's failure to insist on any instance(s) of AUTHORITY's performance of any term(s) or
condition(s) of this Agreement shall not be construed as a waiver or relinquishment of CITY's right to such
performance or to future performance of such term(s) or condition(s), and AUTHORITY's obligation in
respect thereto shall continue in full force and effect. Changes to any portion of this Agreement shall not
be binding upon CITY except when specifically confirmed in writing by an authorized representative of
CITY by way of a written amendment to this Agreement and issued in accordance with the provisions of
this Agreement.
ARTICLE 2. RESPONSIBILITIES OF AUTHORITY
A. AUTHORITY agrees to provide funds per the SMP Guidelines:
age and older.
1. Services provided under the SMP are available to individuals sixty (60) years of
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COOPERATIVE AGREEMENT NO. C-1-3253
2. Funds for the program are identified as one percent (1 %) of Renewed Measure M
(M2), also called OC GO, net sales tax revenue (Net Revenue) and will be allocated to all local
jurisdictions based upon the participating entity's respective percentage of the senior population of the
entire County.
3. Senior population will be determined by using the most current official decennial
Census information provided by the U.S. Census Bureau.
4. All active participants will receive their portion of funding on a bi-monthly basis.
B. AUTHORITY agrees that Net Revenues allocated shall be expended within three (3)
years of receipt. AUTHORITY may grant an extension to the three (3) -year limit, but extensions shall not
be granted beyond a total of five (5) years from the date of the initial funding allocation.
C. In the event the time limits for use of Net Revenues are not satisfied, then any retained
Net Revenues that were allocated to an Eligible Jurisdiction and interest earned thereon shall be returned
to AUTHORITY and these Net Revenues and interest earned thereon shall be available for allocation to
any project within the same source program at the discretion of AUTHORITY.
D. AUTHORITY may provide, at AUTHORITY's sole discretion, a refurbished surplus
paratransit vehicle, at no cost to CITY and no further responsibility to AUTHORITY after vehicle donation.
CITY may purchase additional vehicle(s) in excess of their vehicle allocation at a cost of
Five Thousand Dollars ($5,000) per vehicle, subject to vehicle availability.
ARTICLE 3. RESPONSIBILITIES OF CITY
A. CITY must satisfy all M2 eligibility criteria, as specified in the Orange County Local
Transportation Authority Ordinance No. 3, Attachment B, Section III, in order to receive their formula
allocation for the SMP.
B. CITY agrees that all funds received from AUTHORITY as specified in Article 2A above
will be used exclusively for providing accessible senior transportation services as specified in
Exhibit A, entitled "Senior Mobility Program Agency Service Plan."
II
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COOPERATIVE AGREEMENT NO. C-1-3253
C. CITY agrees to comply with all elements of the SMP Guidelines as specified in
Exhibit A, Attachment 1.
D. CITY agrees that Net Revenues allocated shall be expended within three (3) years of
receipt. AUTHORITY may grant an extension to the three (3) -year limit, but extensions shall not be
granted beyond a total of five (5) years from the date of the initial funding allocation.
E. In the event the time limits for use of Net Revenues are not satisfied, any retained Net
Revenues that were allocated to CITY and interest earned thereon shall be returned to AUTHORITY and
these Net Revenues and interest earned thereon shall be available for allocation to any project within the
same source program at the discretion of AUTHORITY.
F. CITY agrees to match twenty percent (20%) of the total annual program expenditures.
Local match may be made up of cash -subsidies, fare revenues, or in-kind contributions.
G. CITY may contract with a third -party service provider to provide senior transportation
services provided that:
1. Contractor is selected using a competitive procurement process; and
2. Wheelchair accessible vehicles are available and used when requested.
H. CITY shall procure and maintain insurance coverage during the entire term of this
Agreement. Proof of coverage may include commercial insurance, permissible self-insurance or
coverage as provided through a joints powers pool, subject to AUTHORITY review and acceptance.
CITY shall provide the following insurance coverage:
1. Commercial General Liability, to include Products/Completed Operations, Independent
Contractors', Contractual Liability, and Personal Injury Liability with a minimum limit of $1,000,000 per
occurrence and $2,000,000 general aggregate;
2. Automobile Liability Insurance to include owned, hired and non -owned autos with a
combined single limit of $1,000,000 each accident;
3. Workers' Compensation with limits as required by the State of California including a
waiver of subrogation in favor of AUTHORITY, its officers, directors, employees or agents; and
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COOPERATIVE AGREEMENT NO. C-1-3253
4. Employers' Liability with minimum limits of $1,000,000 per accident, $1,000,000 policy
limit -disease, and $1,000,000 policy limit employee -disease.
I. Proof of such coverage, in the form of an insurance company issued policy endorsement
and a broker -issued insurance certificate, must be received by AUTHORITY prior to commencement of
any work. Proof of insurance coverage must be received by AUTHORITY within ten (10) calendar days
from the effective date of this Agreement with AUTHORITY, its officers, directors, employees and agents
designated as additional insured on the general and automobile liability. Such insurance shall be primary
and non -contributive to any insurance or self-insurance maintained by AUTHORITY. CITY shall also
include in each subcontract the stipulation that subcontractor shall maintain coverage in the amounts
required as provided in this Agreement. Subcontractors will be required to include AUTHORITY and other
project stakeholders as (an) additional insured(s) on the commercial general liability, auto, and excess
liability policies.
J. CITY shall include on the face of the Certificate of Insurance the Cooperative Agreement
Number C-1-3253; and, the Associate Contract Administrator's Name, Luis Martinez.
K. In the event CITY obtains a retired AUTHORITY vehicle for SMP services, CITY agrees
to transfer vehicle title and registration within fourteen (14) calendar days from taking possession of the
vehicle. CITY also agrees to provide documentation to AUTHORITY confirming transfer of vehicle title
and registration from AUTHORITY to CITY within thirty (30) calendar days from
taking possession of the vehicle.
ARTICLE 4. TERM OF AGREEMENT
A. This Agreement shall commence July 1, 2021 and shall continue in full force and effect
through June 30, 2026 (Initial Term), unless earlier terminated or extended as provided in this Agreement.
B. AUTHORITY, at its sole discretion, may elect to extend the term of this Agreement up to an
additional five (5) years, commencing July 1, 2026, and continuing through June 30, 2031 (Option Term),
and thereupon require CITY to continue to provide services, and otherwise perform, in accordance with
Exhibit A.
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COOPERATIVE AGREEMENT NO. C-1-3253
C. AUTHORITY's election to extend the Agreement beyond the Initial Term shall not diminish its
right to terminate the Agreement for AUTHORITY's convenience or CITY's default as provided elsewhere
in this Agreement. The "maximum term" of this Agreement shall be the period extending from
commencement through June 30, 2031, which period encompasses the Initial Term and Option Term.
ARTICLE 5. NOTICES
All notices pertaining to this Agreement and any communications from the PARTIES may be
made by delivery of said notices in person or by depositing said notices in the U.S. Mail, registered or
certified mail, return receipt requested, postage prepaid and addressed as follows:
To CITY:
To AUTHORITY:
City of Seal Beach
Orange County Transportation Authority
211 8th Street
550 South Main Street
P. O. Box 14184
Seal Beach, CA 90740
Orange, CA 92863-1584
Attention: Name: Jill Ingram
Attention: Luis Martinez
Title: City Manager
Associate Contract Administrator
Tel: (562) 431-2527
Tel: (714) 560-5767
Email. iinpram _sealbeachca.gov
Email. Imartinez1Aocta.net
ARTICLE 6. FEDERAL, STATE AND LOCAL LAWS
AUTHORITY and CITY agree that in performance of their obligations under this Agreement,
they shall comply with all applicable federal, California state and local laws, statutes and ordinances
and all lawful orders, rules and regulations promulgated thereunder.
ARTICLE 7. ORDER OF PRECEDENCE
Conflicting provisions hereof, if any, shall prevail in the following descending order of precedence:
(1) the provisions of this Agreement, including all exhibits; (2) all other documents, if any, cited herein or
incorporated by reference.
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COOPERATIVE AGREEMENT NO. C-1-3253
ARTICLE 8. AUDIT AND INSPECTION OF RECORDS
CITY shall provide AUTHORITY, or other agents of AUTHORITY, such access to CITY's
accounting books, program records, payroll documents and facilities as AUTHORITY deems necessary.
CITY shall maintain such books, records, data and documents in accordance with generally accepted
accounting principles and shall clearly identify and make such items readily accessible to such parties
during CITY's performance hereunder and for a period of five (5) years from the date of final payment by
CITY. AUTHORITY's right to audit books and records directly related to this Agreement shall also extend
to all first-tier subcontractors. CITY shall permit any of the foregoing parties to reproduce documents by
any means whatsoever or to copy excerpts and transcriptions as reasonably necessary.
ARTICLE 9. TERMINATION
AUTHORITY or CITY may, for its own convenience, terminate this Agreement at any time in
whole or in part by giving the other PARTY written notice thereof of not less than thirty (30) days in
advance of the specified date of termination.
ARTICLE 10. INDEMNIFICATION
A. CITY shall indemnify, defend and hold harmless AUTHORITY, its officers, directors,
employees and agents from and against any and all claims (including attorney's fees and reasonable
expenses for litigation or settlement) for any loss or damages, bodily injuries, including death, damage
to or loss of use of property caused by the negligent acts, omissions, or willful misconduct by CITY,
its officers, directors, employees, agents, subcontractors or suppliers in connection with or arising out
of the performance of this Agreement .
B. CITY shall maintain adequate levels of Insurance, or self-insurance to assure full
indemnification of AUTHORITY.
C. As a funding source, AUTHORITY shall not be liable for any claims or losses arising
from CITY as a result of using the fund.
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COOPERATIVE AGREEMENT NO. C-1-3253
ARTICLE 11. ALCOHOL AND DRUG POLICY
A. CITY agrees to establish and implement an alcohol and drug program that complies with
41 U.S.C. sections 701-707, (the Drug Free Workplace Act of 1988), which is attached to this Agreement
as Exhibit B. CITY agrees to produce any documentation necessary to establish its compliance with
sections 701-707.
B. Failure to comply with this Article may result in nonpayment or termination of this
Agreement.
ARTICLE 12. FORCE MAJEURE
Either PARTY shall be excused from performing its obligations under this Agreement during
the time and extent that it is prevented from performing by a cause beyond its control, including, but
not limited to: any incidence of fire, flood; acts of God; commandeering of material products, plants or
facilities by the federal state or local government; national fuel shortage; or a material act of omission
by the other PARTY; when satisfactory evidence of such cause is presented to the other PARTY, and
provided further that such nonperformance is unforeseeable, beyond the control and is not due to the
fault or negligence of the PARTY not performing.
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E42
M
COOPERATIVE AGREEMENT NO. C-1-3253
IN WITNESS WHEREOF, the PARTIES hereto have caused this Agreement No. C-1-3253 to be
executed as of the date of the last signature below.
CITY OF SEAL BEACH ORANGE COUNTY TRANSPORTATION AUTHORITY
Jill R. Ingram
City Manager
ATTEST:
go
Gloria D. Harper
City Clerk
APPROVED AS TO FORM
X; By:
Craig A. Steele
City Attorney
Darrell E. Johnson
Chief Executive Officer
APPROVED AS TO FORM:
By: James Dor/h rAug 17,202111:36 PDT)
James M. Donich
General Counsel
APPROVAL RECOMMENDED:
in
Beth McCormick
Executive Director, Operations
APPROVAL RECOMMENDED:
in
Jennifer L. Bergener
Chief Operating Officer, Operations/
Deputy Chief Executive Officer
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COOPERATIVE AGREEMENT NO. C-1-3253
EXHIBIT A
niSenior Mobility Program
OCTA Agency Service Plan
Jurisdictions and agencies participating in the Orange County Transportation Authority
(OCTA) Senior Mobility Program (SMP) must complete the following Service Plan in order
to receive SMP funding. The Service Plan must be developed in accordance with SMP
Guidelines, included as Attachment 1, and submitted to OCTA for review. Upon review
from OCTA, the Service Plan must be formally adopted by the agency's council or governing
body and approved by the OCTA Board of Directors. Any modifications to SMP services will
require submittal of a new Service Plan.
Participant Information:
Agency City of Seal Beach
Program Contact Iris Lee
Email ilee@sealbeachca.gov
Service Description:
Date December 31, 2020
Phone (562) 431-2527 x1322
1. Program goals and objectives:
To provide safe, reliable, and timely transportation for the seniors of the City of Seal
Beach.
COOPERATIVE AGREEMENT NO. C-1-3253
EXHIBIT A
2. Indicate how SMP service will be operated: (Please check all that apply)
Directly -Operated Subsidized Taxi Program
Contract Service Provider Other (Please Describe)
Volunteers
3. Eligible trips provided under the SMP are limited to the following categories. Please
indicate the categories of service to be provided by your program: (Please check all
that apply)
Senior Center Personal Care
Nutrition Shopping
Medical Social / Recreation (Please Describe)
Social/ Recreation trips will allow seniors to go to various destinations within the City
for passive/active recreational activities to promote a healthy living lifestyle (i.e.,
parks, trails, etc.).
Such trips may include:
• Amusement Park
• Aquarium/zoo
• Beach/Park
• Charity/Social Group Event
• Community Cultural Event
• Education/Employment
• Family/Friends
• Funeral/Memorial Service
• Government office/service
• Library/Museum/Historical site
• Movies/theater/concert
• Religious institutions
• Restaurant
■ Sporting/Fitness
* Transit Center/Hub
COOPERATIVE AGREEMENT NO. C-1-3253
EXHIBIT A
4. SMP Guidelines restricts trips outside of Orange County to medical trips within
approximately 10 miles of the Orange County border. Do you intend to provide medical
trips outside of Orange County?
If yes, please list the trip purpose and destinations: (e.g., medical trips to the VA Hospital
in Long Beach)
Yes. (1) Medical trips to the VA Hospital will be provided; (2) As Seal Beach borders
the LA/OC county lines, medical trips within 3 miles outside of the City limits will also
be provided.
S. Fare structure:
None. Service is free to eligible Seal Beach residents.
6. Number of vehicles:
3 shuttles +
vendor provided
taxi/Dial-a-ride
vehicles
7. Projected annual ridership:
20,000
91
Source(s) or 20 percent match funding:
General Fund, AQMD, and private party.
COOPERATIVE AGREEMENT NO. C-1-3253
EXHIBIT A
Program Requirements:
1. Jurisdiction/Agency shall follow competitive procurement practices in selection of vendors for
all services which it does not provide using its own work force. Any Request for Proposals
(RFP) for services shall specify the use of vehicles meeting Americans with Disabilities Act
(ADA) accessibility standards.
2. Jurisdiction/Agency will perform, or ensure that a contracted vendor performs, maintenance of
all vehicles used in the Senior Mobility program, including, at a minimum:
a) Daily Pre -Trip Inspections that meet or exceed the guidelines provided in the attached
Pre -Trip Inspection Checklist (Attachment 2)
b) Scheduled preventative maintenance that meets or exceeds the guidelines provided in
the attached PM Checklist, including the maintenance of all accessibility features of the
vehicles.
c) Maintain maintenance records for each vehicle for five (5) years and, if required,
cooperate fully in annual motor coach carrier terminal inspections conducted by the
California Highway Patrol.
3. Jurisdiction/Agency will ensure that its operators, or its contracted vendor's operators, are
properly licensed and trained to proficiency to perform duties safely, and in a manner which
treats its riders with respect and dignity. Disability awareness and passenger assistance will be
included in this training.
4. Jurisdiction/Agency will establish and implement an alcohol and drug program that complies
with 41 U.S.C. sections 701-707, (the Drug Free Workplace Act of 1988), and will produce any
documentation necessary to establish its compliance with sections 701-707.
S. Jurisdiction/Agency will submit a monthly report to OCTA's Community Transportation
Services Department as illustrated in Attachment 3.
6. Jurisdiction/Agency will participate in OCTA marketing and outreach efforts to encourage use
of fixed route transit service by older adults.
7. Jurisdiction/Agency will note OCTA sponsorship in any promotional material for service funded
under this agreement and will display an OCTA Senior Mobility Program logo on vehicles used
in this program (excluding taxis).
8. Jurisdiction/Agency will ensure that it maintains adequate oversight and control over all
aspects of services that are provided by a contracted vendor.
IN WITNESS WHEREOF, has formally adopted the Senior Mobility Program Scope of Work
as written above.
AGENCY REPRESENTATIVE OCTA REPRESENTATIVE
? U(A, a M MWI
Name: Jill Ingram Name:
Title: -City Manager Title:
COOPERATIVE AGREEMENT NO. C-1-3253
EXHIBIT A
ATTACHMENT 1
Senior Mobility Program
Project U Funding and Policy Guidelines
November 2018
1.0 Overview
The Measure M2 (M2) Project U — Senior Mobility Program (SMP) provides funding
to support local, community-based transportation service for seniors. Originally
established in 2001 using limited state funding for bus operations, M2 Project U
SMP funding was established to continue and expand the existing program. A
formula funding allocation was established for all Orange County participating
cities and eligible agencies based upon their senior population. One percent (1 %)
of M2 net revenue is used to fund the program and participating cities and eligible
agencies must provide a minimum 20 percent (20%) local match of the total annual
program expenditures.
Included in the SMP are eligible non -profits. These agencies are funded locally
and must also comply with the Guidelines.
2.0 Objectives
■ To provide for local, community-based senior transportation services.
■ To allow participating cities and eligible agencies to develop and implement
senior transportation services to serve their community.
■ To provide transit options for seniors which complement rather than duplicate
the Orange County Transportation Authority's (OCTA) fixed route and
ACCESS paratransit service.
3.0 Eligibility Requirements
Participation in the SMP is contingent upon maintaining M2 eligibility. Participating
cities and eligible agencies must be eligible to receive M2 funding, established on
an annual basis as specified in the M2 Ordinance Requirements for Eligible
Jurisdictions, to receive the formula allocation for this programa Adherence to strict
funding guidelines is required.
Participating cities and eligible agencies are required to submit a Service Plan as
described in Section 7.0 and must enter into a cooperative funding agreement with
OCTA that defines the conditions of use of SMP funds prior to receiving their SMP
funding allocation.
1 Orange County Transportation Authority Ordinance No. 3, Attachment B, Section III
COOPERATIVE AGREEMENT NO. C-1-3253
EXHIBIT A
ATTACHMENT 1
4.0 Funding Allocation Method & Distribution
Funding for the program is identified as one percent of M2 net sales tax revenue
and will be allocated to eligible participating cities and eligible agencies based
upon the participating cities and eligible agencies' percentage of the senior
population of the county. Senior population is determined by using the most current
official decennial Census information provided by the U.S. Census Bureau.
Funding allocations are based on actual sales tax receipts. Funding will be
distributed on a bi-monthly basis. SMP funds must be expended within
three (3) years of receipt.
OCTA may grant a two (2) -year extension beyond the three (3) -year expenditure
limitation; however, an extension may not exceed five (5) years from the date of
the initial funding allocation. Participating cities and eligible agencies requesting
an extension beyond the three (3) -year limitation must submit a justification letter
for review and approval by OCTA at least ninety (90) days prior to the end of the
third fiscal year.
In the event the time limits for use of SMP funds are not satisfied, any retained
SMP funds that were allocated to an eligible participating city and eligible agency,
including interest, shall be returned to OCTA.
5.0 Match Requirements
Participating cities and eligible agencies must provide a minimum 20 percent (20%)
local match of the total annual program expenditures. Match funding may be made
up of cash subsidies, fare revenues, donations, or in-kind contributions such as
salaries and benefits for the participating cities and eligible agencies' employees
who perform work on the program. Participating cities and eligible agencies may
also be required to submit supporting documentation to substantiate local match
expenditures. Participating cities and eligible agencies are not required to
contribute the minimum match requirement on a monthly basis; however, the
minimum 20 percent (20%) match requirement must be met by the end of each
fiscal year, defined as June 30.
Participating cities and eligible agencies not satisfying the annual 20 percent (20%)
match shall be subject to withholding of funds from future bi-monthly allocations
equal to the difference between the amount of Measure M funds actually spent and
the amount of Measure M funds actually matched.
Example:
Total Program Expenditures
Total M2 Funding Allocation
20% Required Match
Actual Reported Match
2
$100,000
$ 80,000
$ 20,000
$ 15,000
COOPERATIVE AGREEMENT NO. C-1-3253
EXHIBIT A
ATTACHMENT 1
Withholding Calculation:
Total M2 Funds Spent $ 80,000
M2 Funding Eligibility Based on Actual Reported Match - 60,000
Withholding from Future Allocation(s) $ 20,000
6.0 Service Guidelines
Services provided under the SMP are available to individuals sixty (60) years of
age and older. Participating cities and eligible agencies have discretion in the types
of trips provided within Orange County, such as trips to/from senior centers,
medical appointments, shopping, personal care, and social/recreational activities.
Participating cities and eligible agencies should use discretion when providing trips
for social/recreational activities when developing their Service Plan to ensure
prudent and appropriate use of taxpayer funds. SMP trips outside Orange County
are restricted to medical trips only within approximately ten (10) miles of the
Orange County border.
Participating cities and eligible agencies also have discretion in how the service is
operated. Senior transportation services may be operated using employees,
volunteers, or the jurisdiction may contract with a third -party service contractor.
Contractors must be selected using a competitive procurement process and the
participating city and eligible agency must ensure the contractor is in compliance
with program guidelines and provisions included in the cooperative funding
agreement.
Participating cities and eligible agencies whose program offers subsidized taxi
service for seniors must ensure trips provided with SMP funding are consistent
with the trip types as specified in these guidelines.
Wheelchair accessible vehicles must be available for SMP service.
Participating cities and eligible agencies will perform, or ensure that a contractor
performs, maintenance of all vehicles used in the Senior Mobility Program.
Participating cities and eligible agencies will ensure that its operators, or its
contracted operators, are properly licensed and trained to proficiency to perform
duties safely, and in a manner which treats its riders with respect and dignity.
Participating cities and eligible agencies may receive one retired OCTA ACCESS
paratransit vehicle per year, free of charge, to support their senior transportation
programs subject to availability. Any retired ACCESS vehicles in excess of one (1)
per year may be purchased for a cost equivalent to the refurbishment cost incurred
by OCTA.
3
COOPERATIVE AGREEMENT NO. C-1-3253
EXHIBIT A
ATTACHMENT 1
7.0 Service Plan Adoption
Participating cities and eligible agencies shall submit to OCTA a SMP Service Plan
which defines program services (Exhibit A). The Service Plan must be submitted
using a template provided by OCTA and must be adopted by the participating cities
and eligible agencies' governing body and approved by the OCTA Board of
Directors. Any revision to the adopted SMP Service Plan must be submitted to
OCTA in advance for review and approval. Revisions to the trips listed on the
Service Plan will require an amendment to the cooperative funding agreement prior
to implementing a change in program services.
8.0 Insurance
Participating cities and eligible agencies shall procure and maintain insurance
coverage as specified in their SMP cooperative agreements with OCTA.
9.0 Drug and Alcohol Testing
Participating cities and eligible agencies shall establish and implement an alcohol
and drug testing program that complies with 41 U.S.C. sections 701-707, (the Drug
Free Workplace Act of 1988), and will produce any documentation necessary to
establish its compliance with sections 701-707.
10.0 Marketing and Outreach
Participating cities and eligible agencies shall participate as appropriate in OCTA
marketing and outreach efforts to encourage the use of fixed route transit service
by older adults.
11.0 Recognition of OCTA Sponsorship
Participating cities and eligible agencies shall note OCTA sponsorship in any
promotional material for senior mobility services funded by OCTA and shall display
an OCTA -provided OC Go Senior Mobility Program decal on vehicles used in this
Program, excluding taxis.
12.0 Vehicle Maintenance
Participating cities and eligible agencies shall perform or ensure that a contracted
vendor performs maintenance of all vehicles used in the Program, including:
Daily pre -trip inspections and completion of checklists identifying each
vehicle component and system inspected.
Scheduled preventive maintenance that meets or exceeds the vehicle
manufacturer's standards.
Maintaining maintenance records for each vehicle for five (5) years.
4
COOPERATIVE AGREEMENT NO. C-1-3253
EXHIBIT A
ATTACHMENT 1
If required, cooperation in annual motor coach carrier terminal inspections
conducted by the California Highway Patrol.
13.0 Eligible Expenses
Participating cities and eligible agencies shall ensure M2 funds are used for eligible
direct program -related expenses which may include contract service providers,
staff time, vehicle maintenance, fuel, insurance, vehicle acquisition, program
supplies and materials, marketing materials, and community outreach.
Participating cities and eligible agencies shall ensure all costs are program -related
and are fair and reasonable. Administrative costs up to 10 percent (10%) are
allowed and considered eligible program expenses. All program expenses are
subject to audit.
No M2 funding shall be used by a participating city and eligible agency for other
than transportation purposes authorized in the M2 Ordinance.
14.0 Program Revenue
Participating cities and eligible agencies must maintain adequate controls for
collecting and reporting program revenue, including donations, fees, and cash
fares. Program revenue must be used to support the transportation service and
may be used as part of the participating cities and eligible agencies' 20 percent
(20%) local match requirement.
15.0 Reporting
Participating cities and eligible agencies are required to submit reports using
templates provided by OCTA. Required reporting data will include, but not be
limited to, the following:
A. Operational Reports
• Number of Trips by Category
• Vehicle Service Hours
• Vehicle Service Miles
Operational reports are due thirty (30) days after the end of the service month.
B. Financial Reports
• Program Cost Detail by Expense Category and % of Total Operating Cost
• Fares, Fees and Other Operating Revenue
• Participating City and Eligible Agency Total Contribution & Source
• Participating City and Eligible Agency Share as % of Total Operating Cost
• Cumulative Participating City and Eligible Agency Share to Date
• OCTA Contribution
• OCTA Contribution as % of Total Operating Cost
5
COOPERATIVE AGREEMENT NO. C-1-3253
EXHIBIT A
ATTACHMENT 1
• Cumulative Contribution Received from OCTA
• Total Monthly Program Operating Cost
• Cumulative Total Program Operating Cost
Financial reports are due sixty (60) days after the end of the quarter. Reports
must be certified by the participating city and eligible agency's Finance Director
or Finance Director's financial designee.
Participating cities and eligible agencies shall be required to maintain
supporting documentation to substantiate reporting data. Supporting
documentation may include, but is not limited to, actual receipts, contractor
invoices, trip sheets, payroll, timesheets, fuel logs, and maintenance
records/receipts.
C. Annual Questionnaire and Document Request (AQDR)
Participating cities and eligible agencies shall certify their compliance with these
Guidelines annually by having their City Manager or City Manager's department
director designee sign a completed version of a questionnaire sent out by OCTA.
Jurisdictions shall also submit all compliance -related documents requested by
OCTA. Completed AQDRs must be submitted to OCTA within ninety (90) days of
the end of the fiscal year reported upon.
Failure to meet the established reporting deadlines for any of these reports may
result in future withholding of funding and/or other sanctions to be determined.
16.0 Audits & Inspection of Records
M2 funding is subject to audit. Participating cities and eligible agencies shall
maintain program documentation and records for a period of no less than five
years. Program documents and records, including but not limited to payroll, trip
sheets, invoices, vehicle maintenance, fuel, and other program -related expenses,
shall be available for review by OCTA SMP administrators, auditors, and
authorized agents upon request. Participating cities and eligible agencies must
follow established accounting requirements and applicable laws regarding the use
of public funds. Failure to submit to an audit in a timely manner may result in
withholding or loss of future funding. Failure to comply with the approved Service
Plan will require remediation which may include repayment, reduction in overall
allocation, and/or other sanctions to be determined by the OCTA Board of
Directors.
Audits shall be conducted by the OCTA Internal Audit Department, or other
authorized agent, as determined by OCTA.
C.
COOPERATIVE AGREEMENT NO. C-1-3253
EXHIBIT A
ATTACHMENT 1
OCTA's failure to insist in any one or more instances of a participating city and
eligible agency's performance of the provisions set forth in these guidelines shall
not be construed as a waiver or relinquishment of the participating city and eligible
agency's obligation to comply with these guidelines.
Moreover, only the OCTA Board of Directors shall have the authority to alter and/or
waive any requirements/obligations set forth in these guidelines.
7
Orange County Transporfation Authority
M ACCESS PREOPERATION INSPECTION
DEFECT REPORT
Bus/Van No. Date:
Federal Regulations state that no motor Vehicle carrying passengers for hire
shay be driven unless the driver has detemrned that the f0owing parts and
accessories are in good working order Each drrver is required to subrrsf a
signed written report dairy for each coach driven.
1st Driver.
Miles Finish: Miles Start. Miles Elapsed:
No Detects: 0 Defects: ❑ Signature:
2nd Driver:
Miles Finish: Milos StartMiles Elapsed:
tie Defects. 13 Defects: Q Signature.
3rd Driver
Miles Finish: Miles Slar,- Miles Elapsed:
No Defects: C Defects: 13 Signature:
PREOPERATIONS INSPECTIONS
indicate with an (x) that each item has been checked.'
AWPM
AMIPM
Tiresil vg Nuts iwheeis & rims} —i—
Emergency Rettectors
_I— Motor -Guard
_I
Tum Signal SwitchlHorn
_1 Air System
1—
~I—
First Aid KA
1 iightslReflectors
J1
Radio
Wheelchair Lilts
1—
Drivers SeatfBeit
�I Wheelchair Lift Cover1—
TI
Door Interlock
1 Mirrors
J1
WIC Tie Dawn Straps
Windshield WpersWashers 1
Manual Lift Bar
_I Fire Extinguisher
_t_
Conduct Walk Around
_I— Steering Mechanism
_1—
ParkinglBrakeslService
brakes
DEFECTS. indicate with
an (x) defective items only: {F_xplain In DetaNJ
RAS
RFrARfJERrtE
GINE
_ Brake Fluid Leaks
— Light On:
_ Hot EngineANater Leaks
_ Soft/Hard
Brakes Not Appbed _ Low Oil/Oil Leaks
_ Pug to LIR
— Light On:
_ Starts Hard
_ Dragging
Brakes AppFed,
_ No Power/Eng. Ck. Light
_ Smoking
Bus Stopped
_ Smokes
_ Emergency Brake
_ Light Not On
_ fdlcs RougWibration
_ Other - expimn
Brakes Applied.
_ Exhaust, Vacuum Leaks
77RESIWHEELS
Bus Moving
_ Fuel LeaWLPGIGas
_ Fiat
WG d HEA 7 HO
— OWW - expilain
_ Embedded ObjiectOff
—
TRANSAFISstou
_ Cut
Too Cokl/Hot
_ WonY Go into Geae
_ SmoottJCord
_ Defroster Defect
_ SlipslGrindslLurches
_ LF RF RRI RRD LAI LRO
_ Ventiietion (Blo%ms)
_ Excessrve Norse
_ Loose Missing Lugs
_ Fumes
_ Leaks
_ Dow - mom
— OCier- ex;xan
_ Drive Line Yrpradon
,j fl
ENTRANCEIEY17 DOORSI
— Rear End Noise
_ Interior
WN00
-TEFRINc
_ Exterior
slow
_ Hard/Binds
_ Location:
, Inoperatnre
_ Shimmy
_ Leaks Air
_ Excessive Play
VFJ41CLE CLEANLINESS
— Excessirve Play
� Other - �
E��
Exterior
_ Emergency Releases
_ G� or/Starter
Floor
WHEELCNAIR UFT
_ Tum SrgnaWFkashers
WindowsWill
Not Fold Out
^_
HornSeat
Condition
Will Not LowwlRaise
_
! Fare Box
Main:
No Restraint D-TA)P
Instrum"tsfGauges
_ UR Will Not FW Into
` Fuel. Oil. Amp Meter
Bus
ZADIC — Seats — Handraits
_ Modesty Parcels
COOPERATIVE AGREEMENT NO. C-1-3253
EXHIBIT A
ATTACHMENT 2
tSU1iY ILAMALit:
Circle and describe any damage to a bus on diagram
of front/rear and two slpe views
Description:
Description:
Description;
OPERATOR(S):
IMPORTANT' Help expedite repairs by providing necessary
information regarding defects' Please print
REPAIRS MADE:
ALL ITEMS COMPLETED - BUS SERVICED AND RELEASED
Supervisor's Signature Date
COOPERATIVE AGREEMENT NO. C-1-3253
EXHIBIT A
ATTACHMENT 3
Senior Mobility Program OCGO
Local rax Dol+ars at work OCTA
Monthly Reporting Form
Agency Information
Service for the - Month of: July
Participating Agency:
Agency Contact Name:
Contact Number / Email:
I Operational Data
Year of: 2021
One -Way Trips Service Hours Service Miles
Trip Category Jul 2021 FYTD Jul 2021 FYTD Jul 2021 FYTD
Senior Center -
Medical -
Nutrition -
Shopping -
Personal Care -
Social & Recreational - - -
Amusement Park -
Aquarium / Zoo -
Beach /Park -
Charity -Social Group Event -
Community -Cultural Event -
Education / Employment -
Family -Friends -
Funeral / Memorial Service -
Government Office / Service
Library/ Museum / Historical Site -
Movies / Theater / Concert -
Religious Institution -
Restaurant -
Sporting / Fitness -
Transit Center/ Hub -
Total - - - -
Declaration and Submission Confirmation
Agency hereby certifies that this report is a complete and correct statement of the program's operating data.
Submitted By:
Signature:
Date:
THIS REPORT IS DUE NO LATER THAN 30 DAYS AFTER THE END OF THE SERVICE MONTH
Please send this report by email to CTSPROGRAMS@OCTA.NET.
COOPERATIVE AGREEMENT NO. C-1-3253
Senior Mobility Program
Monthly Reporting Form
Agency Information
Service for the - Month of: July
Participating Agency:
Agency Contact Name:
Contact Number / Email:
, Financial Summaries
EXHIBIT A
ATTACHMENT 3
MGO
ork OCTA
Year of: 2021
Cost Category I
Jul 2021
J u 1 2021
Cost % of Total
FYTD % of Total
FYTD
Cost % of Total
Direct Cost: Contracted Services
$ -
0.0%
$
- 0.0%
Direct Cost: In -House Labor
$ -
0.0%
$
- 0.0%
Direct Cost: Vehicle Expenses
$ -
0.0%
$
- 0.0%
Direct Cost: Marketing / Outreach
0.0%
0.0%
$
- 0.0%
Subtotal Direct Costs
$
- -
$
- -
indirect Costs? ❑ Yes
$
- 0.0%
$
- 0.0%
Total Expenses
1 $
- 0.0%
$
- 1 0.0%
Above Total Expenses Paid By...
Jul 2021
% of Total
FYTD % of Total
FYTD % of Total
OCTA Contribution
$ -
0.0%
$
- 0.0%
Agency Contribution
$ -
0.0%
$
- 0.0%
Total Contributions
$ -
0.0%
$
- 0.0%
Above Agency Contribution Sources Jul 2021
% of Total
FYTD % of Total
General Fund / In -Kind
0.0%
$
- 0.0%
General Donations
0.0%
$
- 0.0%
Transportation Fees / Rider Fares
0.0%
$
- 0.0%
Title IIIB Funds
0.0%
$
- 0.0%
Other:
0.0%
$
- 0.0%
Other:
0.0%
$
- 0.0%
Other:
Total Agency Contributions $ -
0.0%
0.0%1
$
$
- 0.0%
- 0.0%
Declaration and Submission Confirmation
Agency hereby certifies that this report is a complete and correct statement of the program's financial data.
Submitted By: Must be by the Finance Director or Designee
Signature:
Date:
THIS REPORT IS DUE NO LATER THAN 60 DAYS AFTER THE END OF THE SERVICE QUARTER
Please send this report by email to CTSPROGRAMS@OCTA.NET.
COOPERATIVE AGREEMENT NO. C-1-3253
EXHIBIT B
AL.
— rational Drug -'free
Workplace Alliance
DRUG-FREE WORKPLACE ACT OF 1988
THE FEDERAL LAW
This law, enacted November 1988, with subsequent modification in 1994 by the
Federal Acquisition Streamlining Act, (raising the contractor amount from
$25,000 to $100,000), requires compliance by all organizations contracting with
any U. S. Federal agency in the amount of $100,000 or more that does not
involve the acquisition of commercial goods via a procurement contract or
purchase order, and is performed in whole in the United States. It also requires
that all organizations receiving federal grants, regardless of amount granted,
maintain a drug-free workplace in compliance with the Drug -Free Workplace Act
of 1988. The Law further requires that all individual contractors and grant
recipients, regardless of dollar amount/value of the contract or grant, comply with
the Law.
Certification that this requirement is being met must be done in the following
manner:
By publishing a statement informing all covered employees that the unlawful
manufacture, distribution, dispensing, possession, or use of a controlled
substance is prohibited in the covered workplace, and what actions will be taken
against employees in the event of violations of such statement.
By providing ALL covered employees with a copy of the above-described
statement, including the information that as a condition of employment on the
Federal contract or grant, the employee must abide by the terms and conditions
of the policy statement.
For Federal contractors this encompasses employees involved in the
performance of the contract. For Federal grantees all employees must come
under this requirement as the act includes all "direct charge" employees (those
whose services are directly & explicitly paid for by grant funds), and "indirect
charge" employees (members of grantee's organization who perform support or
overhead functions related to the grant and for which the Federal Government
pays its share of expenses under the grant program).
Among "indirect charge" employees, those whose impact or involvement is
insignificant to the performance of the grant are exempted from coverage. Any
other person, who is on the grantee's payroll and works in any activity under the
grant, even if not paid from grant funds, is also considered to be an employee.
Page 1 of 2
Revised. 03/03/2010
COOPERATIVE AGREEMENT NO. C-1-3253
EXHIBIT B
Temporary personnel and consultants who are on the grantee's payroll are
covered. Similar workers, who are not on the grantee's payroll, but on the payroll
of contractors working for the grantee, are not covered even if physical place of
employment is in the grantee's workplace.
By establishing a continuing, drug-free awareness program to inform employees
of the dangers of drug abuse; the company's drug-free workplace policy; the
penalties for drug abuse violations occurring in the workplace; the availability of
any drug counseling, rehabilitation, and/or employee assistance plans offered
through the employer.
By requiring each employee directly involved in the work of the contract or grant
to notify the employer of any criminal drug statute conviction for a violation
occurring in the workplace not less than five (5) calendar days after such
conviction.
By notifying the Federal agency with which the employer has the contract or
grant of any such conviction within ten (10) days after being notified by an
employee or any other person with knowledge of a conviction.
By requiring the imposition of sanctions or remedial measures, including
termination, for an employee convicted of a drug abuse violation in the
workplace. These sanctions may be participation in a drug rehabilitation program
if so stated in the company policy.
By continuing to make a "good -faith" effort to comply with all of the requirements
as set forth in the Drug -Free Workplace Act.
All employers covered by the law are subject to suspension of payments,
termination of the contract or grant, suspension or debarment if the head of the
contracting or granting organization determines that the employer has made any
type of false certification to the contracting or grant office, has not fulfilled the
requirements of the law, or has excessive drug violation convictions in the
workplace. Penalties may also be imposed upon those employing a number of
individuals convicted of criminal drug offenses as this demonstrates a lack of
good faith effort to provide a drug-free workplace. The contract or grant officer
may determine the number on a case-by-case basis. Employers who are
debarred are ineligible for other Federal contracts or grants for up to five (5)
years. Compliance may be audited by the Federal agency administering the
contract or grant.
The Drug-free Workplace Act does not require employers to establish an
employee assistance program (EAP) or to implement drug testing as a part
of the program.
Source: Federal Registers April 11, 1988 & May 25, 1990 & the Federal Acquisition Streamlining
Act of 1994 (FASA).
Page 2 of 2
Revised. 03/03/2010
-yoFSEq(e�
s Ci gnyS
AGENDA STAFF REPORT
DATE: September 27, 2021
TO: Honorable Mayor and City Council
FROM: Craig A. Steele, City Attorney
SUBJECT: Repeal of Local Commercial Eviction Moratorium
SUMMARY OF REQUEST:
That the City Council adopt Urgency Ordinance 1691-U, An Urgency Ordinance
of the City Council of the City of Seal Beach Repealing the Emergency
Moratorium on the Eviction of Commercial Tenants for Non -Payment of Rent Due
to COVID-19 Financial Hardships and "No -Fault" Commercial Evictions and
Declaring the Urgency Thereof.
BACKGROUND AND ANALYSIS:
On April 7, 2020 as a part of the City's early response to the COVID-19
pandemic, the City Council adopted an urgency ordinance that imposed a
moratorium on evictions of commercial tenants in the City who could
demonstrate a financial hardship and inability to pay rent as a result of COVID-
19. Subsequently, the State and federal governments adopted, extended and
amended various laws and orders intended to address evictions and to provide
financial relief to tenants and landlords.
On September 30, 2021 the legal landscape will change with regard to eviction
moratorium ordinances as the Governor's Executive Order which permitted cities
to provide this protection will expire and legislation regarding residential evictions
takes effect. On the commercial side, the City has not been made aware of
significant, unresolved, COVID-related issues between landlords and tenants in
the City. In many cases, reports from various parts of Southern California
indicate that landlords and tenants generally have worked out rent issues on a
case-by-case basis. Without evidence that the commercial eviction moratorium
remains necessary in Seal Beach and to avoid confusion, the City Council
directed staff to prepare a repeal of the commercial moratorium. Tenants would
have six months to pay back rent if they complied with the requirements of the
ordinance prior to its repeal.
This action does not affect the residential eviction moratorium, which remains
under review. A 4/5 vote is required to adopt this urgency ordinance.
Agenda Item E
ENVIRONMENTAL IMPACT:
There is no environmental impact associated with this administrative item.
LEGAL ANALYSIS:
The City Attorney has prepared the ordinance and report.
FINANCIAL IMPACT:
There is no financial impact for this item.
STRATEGIC PLAN:
This item is not applicable to the Strategic Plan.
RECOMMENDATION:
That the City Council adopt Urgency Ordinance 1691-U, An Urgency Ordinance
of the City Council of the City of Seal Beach Repealing the Emergency
Moratorium on the Eviction of Commercial Tenants for Non -Payment of Rent Due
to COVID-19 Financial Hardships and "No -Fault" Commercial Evictions and
Declaring the Urgency Thereof.
SUBMITTED BY:
Craig A. Steele
Craig A. Steele
City Attorney
ATTACHMENTS:
A. Ordinance 1691-U
Page 2
ORDINANCE 2021-1691U
AN URGENCY ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF SEAL BEACH REPEALING THE EMERGENCY MORATORIUM ON
THE EVICTION OF COMMERCIAL TENANTS FOR NON-PAYMENT
OF RENT DUE TO COVID-19 FINANCIAL HARDSHIPS AND "NO-
FAULT" COMMERCIAL EVICTIONS AND DECLARING THE
URGENCY THEREOF
WHEREAS, on March 4, 2020, the Governor of the State of California ("Governor")
declared a state of emergency to make additional resources available, formalize emergency actions
already underway across multiple state agencies and departments, and help the state prepare for
the spread of COVID-19; and
WHEREAS, on March 16, 2020, the Governor issued Executive Order N-28-20, which
suspended "[a]ny provision of state law that would preempt or otherwise restrict a local
government's exercise of its police power to impose substantive limitations on residential or
commercial evictions" of certain tenants affected by the COVID-19 pandemic; and
WHEREAS, on April 7, 2020, the City Council adopted emergency regulations
("Urgency Ordinance No. 1683-U") prohibiting commercial evictions for non-payment of rent and
"no-fault" commercial evictions; and
WHEREAS, Section 3 of Urgency Ordinance No. 1683-U requires rent to be paid in full
by all commercial tenants financially impacted by COVID-19 within six months following the
expiration or termination of the local emergency; and
WHEREAS, Governor Newsom has repealed his Executive Order providing the authority
for cities to adopt commercial eviction moratoria as of September 30, 2021; and
WHEREAS, commercial tenants and landlords are encouraged to work together to relieve
any further hardships related to COVID-19.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MONROVIA
HEREBY ORDAINS AS FOLLOWS:
Section 1. Findings. The City Council finds that each fact set forth in the preceding
recitals is true and correct and incorporated by reference.
Section 2. Repeal of Section 3 of Urgency Ordinance No. 1683-U. The City Council
hereby repeals Section 3 of Urgency Ordinance No. 1683-U. All other sections of Urgency
Ordinance No. 1683-U shall remain in effect.
Section 3. Repayment by Commercial Tenants. A commercial tenant that has been
unable to pay rent, late fees, or other fees or charges due to financial impacts related to COVID-
19 and has otherwise complied with the requirements of Urgency Ordinance No. 1683-U prior to
the adoption of this Urgency Ordinance shall have six (6) months following the effective date of
this Urgency Ordinance to repay unpaid rent, late fees, or other fees or charges.
Section 4. Urgency. The City Council finds that commercial tenants and landlords will
likely be confused following September 30, 2021 if the City's commercial eviction moratorium is
not repealed in conjunction with the repeal of the Governor's Executive Order. The City Council
further finds that in order to provide clarity to commercial tenants and decrease the risk of the loss
of jobs, local and family-owned businesses, and associated impacts, this Ordinance must be
effective immediately. Therefore, the immediate preservation of the public health, safety and
welfare requires that this Ordinance be enacted as an urgency ordinance pursuant to Government
Code section 36937(b) and that it take effect immediately upon adoption pursuant to Government
Code section 36934, and its urgency is hereby declared.
Section 5. Uncodified. This Ordinance shall not be codified.
Section 6. Severability. If any provision of this Ordinance is held invalid by a court of
competent jurisdiction, such provision shall be considered a separate, distinct and independent
provision and such holding shall not affect the validity and enforceability of the other provisions
of this Ordinance.
Section 7. Effective Date. Based upon the findings in Section 4 of this Ordinance, this
Ordinance shall take effect immediately upon its adoption by a minimum 4/5 vote of the City
Council.
Section 8. Certification. The City Clerk shall certify to the adoption of this Ordinance,
and the City Clerk shall cause this Ordinance or a summary thereof to be published as required by
law. The City Manager is directed to widely publicize the adoption of this Ordinance.
PASSED AND ADOPTED by the City Council of the City of Seal Beach on this 27th day
of September, 2021.
ATTEST:
Gloria Harper, City Clerk
, City Attorney
PA
Joe Kalmick, Mayor
q`s
AGENDA STAFF REPORT
r
DATE: September 27, 2021
TO: Honorable Mayor and City Council
FROM: Craig A. Steele, City Attorney
SUBJECT: Fifth Amendment to City Manager's Employment Agreement
SUMMARY OF REQUEST:
That the City Council approve Amendment Number 5 to the City Manager's
Employment Agreement.
BACKGROUND AND ANALYSIS:
City Manager Jill Ingram is employed by the City under an employment
agreement, executed in 2011 and subsequently amended several times, most
recently in 2019. Pursuant to the terms of that agreement, the City Council
conducted and completed a performance evaluation of Ms. Ingram. At the
conclusion of that evaluation, the City Council directed the City Attorney to
prepare a fifth amendment to the employment agreement so that the City Council
could consider whether to change Ms. Ingram's compensation in an open and
public meeting.
The proposed fifth amendment would change Ms. Ingram's existing agreement in
three ways:
1. Increase Ms. Ingram's annual base salary to $270,000 as of July 1,
2021, and to $280,800 as of July 1, 2022. Her current base salary is
$251,820.01. This increase, if approved by the City Council, would adjust the
City Manager's salary to more accurately reflect her over 10 year tenure as City
Manager, which is one of the longest tenures for a City Manager in Orange
County. Although she has served third longest of any City Manager in Orange
County, her salary is about 17th in the County, behind some city managers in
contract cities. At 10 years of service, other City employees would be eligible for
longevity pay. However, this benefit is not automatically applicable. Further, the
proposed increases would maintain a bit of separation between the City
Manager's salary and that of the highest paid department head. It is considered
to be a human resources best management practice to avoid compaction
between the chief executive and the highest paid direct report.
2. Increase the City's contribution to Ms. Ingram's deferred
compensation program to the normal base IRS contribution limit per year, which
Agenda Item F
is currently set at $19,500. This would be an increase of $2,500 based on the
current limit.
3. Similar to the proposal for Department Heads, increase the
allowance for administrative leave from 48 hours to 80 hours. These hours
cannot be accrued and cannot be cashed out. The limit change would provide
additional administrative leave hours that are more standard for public sector
senior executive employees.
ENVIRONMENTAL IMPACT:
There is no environmental impact associated with this item.
LEGAL ANALYSIS:
The City Attorney has prepared the amendment and approved as to form.
FINANCIAL IMPACT:
Sufficient funds are available in the budget to provide for the amendment in FY
2021-22, and ongoing costs will be incorporated into future budgets.
STRATEGIC PLAN:
This item is not applicable to the Strategic Plan.
RECOMMENDATION:
That the City Council approve Amendment Number 5 to the City Manager's
Employment Agreement.
SUBMITTED BY:
Craig A. Steele
Craig A. Steele
City Attorney
ATTACHMENTS:
A. Proposed Amendment 5 to the City Manager's employment agreement.
Page 2
AMENDMENT NO. 5 TO AMENDED AND RESTATED
EMPLOYMENT AGREEMENT
between
City of Seal Beach
211 - 8th Street
Seal Beach, CA 90740
L
Jill R. Ingram
211- 8th Street
Seal Beach, CA 90740
This Amendment No. 5 shall amend that certain Amended and Restated Employment
Agreement dated July 1, 2013, as amended ("Agreement"), between the City of Seal
Beach, a California charter city ("City") and Jill R. Ingram, an individual ("Employee").
1
RECITALS
A. City and Employee are parties to the Agreement, pursuant to which
Employee serves as City Manager for City.
B. City and Employee wish to amend the Agreement as provided herein, to
be effective as of July 1, 2021.
AMENDMENT
NOW, THEREFORE and in consideration of the foregoing, and of the mutual
covenants and promises herein set forth, the parties agree to amend the Agreement as
follows:
Section 1. Section 4 of the Agreement is hereby amended to read as follows
(text to be added is underscored; text to be deleted is S+ri ie.L through) -
'A. BASE SALARY. Gity shall pay Employees an anni gal base salarir „f
$239,828.58, to be paid effective as; of ,duiy 1, 2019. Effective July 1, 2021, 2ZZ City
shall pay Employee an annual base salary of $251,820.4 $270,000. Effective July 1,
2022. City shall pay Employee an annual base salary of $280.000. Thereafter, at its
sole discretion, the City Council shall consider merit adjustments commensurate with
Employee's performance in accordance with the annual evaluation process pursuant to
Section 6 of this Agreement. Employee's salary shall be subject to withholding and
other applicable taxes, and shall be pro -rated and paid to Employee at the same time as
other employees of City are paid. Employee shall be exempt from the overtime pay
provisions of California and federal law."
Section 2. Section 5, Paragraph D of the Agreement is hereby amended to
read as follows:
"D. Administrative Leave. Employee shall be entitled to 43 80 hours of
administrative leave per fiscal year. Administrative leave hours may neither be carried
forward to succeeding years nor converted to cash payment."
Section 3. Section 5, Paragraph P of the Agreement is hereby amended to
read as follows:
"P. Deferred Compensation Plan. Employee shall be entitled to participate in
the City's deferred compensation plan in accordance with the terms and conditions of
that plan as it now exists or as it may be changed from time -to -time in the future. Gity
shall Gentribute
86 pep pay peFigd to the plan on behalf of Employee f49F !3 hnfol lnf
$17,000 per YeaF to be raid effeGtive as o , 2047. City shall contribute the normal
base IRS contribution limit Per year into such iprogram. Payments shall be divided and
deposited on Employee's behalf for each pay period"
Except as amended herein, all other terms and provisions of the Agreement shall
remain in full force and effect.
2
IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 5
to be executed and attested, and incorporated into the Agreement:
CITY OF SEAL BEACH
M
Joe Kalmick, Mayor
Attest:
By:
Gloria Harper, City_ Clerk
By:
A. Steele, City Attorney
3
FAI
AGENDA STAFF REPORT
DATE: September 27, 2021
TO: Honorable Mayor and City Council
FROM: Jill R. Ingram, City Manager
SUBJECT: Amendments to Executive Management Employment
Agreements
SUMMARY OF REQUEST:
That the City Council adopt Resolution 7199 approving amendments to existing
executive management employees' employment agreements to provide a salary
increase for executive management employees of 3.6% effective July 1, 2021,
and approving other specified amendments to the Assistant City Manager, City
Clerk, Director of Finance/City Treasurer, Director of Public Works, Chief of
Police, and Marine Safety Chief Employment Agreements and authorizing the
City Manager to execute the amendments.
BACKGROUND AND ANALYSIS:
Executive management employees are employed by the City under individual
employment agreements. These proposed amendments would change the
existing executive management employment agreements for the Assistant City
Manager, City Clerk, Director of Finance/City Treasurer, Director of Public
Works, Chief of Police, and Marine Safety Chief. The proposed changes are as
follows:
1. Increase executive management employees' base salaries by 3.6%
effective retroactively to July 1, 2021 and allow for future annual increases,
subject to approval by the City Council, tied to inflation and not less than 2% nor
more than 4% in future years.
2. Provide for tuition reimbursement for career -related college or
graduate level degrees under the program applicable to all other City employees.
3. Reinstate the automobile allowance for business use of personal
automobiles for those employees who are not issued a City vehicle at $350 per
month.
4. Increase administrative leave from 48 hours to 80 hours.
Agenda Item G
The City's executive management employees are to be commended for
continuing to manage their respective departments, programs, services, and
staffing at the highest level over the past eighteen months under the most
unexpected and difficult circumstances during an unprecedented pandemic. The
executive management team, under the City Manager's leadership, while
simultaneously managing the ongoing impacts related to COVID-19 and
continuing to provide seamless day-to-day customer service to our community,
was also able to accomplish the following high priority goals:
• Established numerous COVID-19 related policies and protocols for all City
employees including mandates from Cal -OSHA, County of Orange,
Department of Public Health, and Centers for Disease Control and
Prevention.
• Administered the COVID-19 small business grant program — 96 grants
and $635,000 in funding provided to qualifying businesses.
• Established temporary outdoor dining and business program, including the
Main Street parklets for more than 40 Seal Beach businesses.
• Reinstated the Senior Shuttle as part of the Senior Transportation
Program.
• Implemented new budget development improvements, including a
community survey, new budget webpage and community town hall
meetings.
• Completed a comprehensive water and sewer rate study and implemented
new water and sewer rate structures.
• Implemented a new financial accounting software system.
• Obtained a $550,000 OCTA Regional Traffic Signal Synchronization
Program Grant to assist in modernization of the existing Seal Beach
Boulevard corridor traffic signal synchronization equipment.
• Completed 11 high priority capital projects including 6.2 centerline miles of
street asphalt rehabilitation work.
• Negotiated new labor agreements with the Police Management & Police
Officers Associations and the Marine Safety Management Association.
• Implemented Office 365 citywide.
• Converted 4 tennis courts to create 16 new pickleball courts and created a
new pickleball court at the Seal Beach Tennis & Pickleball Center, and
converted 1 tennis court to 4 new pickleball courts at Marina Park.
• Established an interagency working group to address, advocate, and
submit funding for Stage 13 Surfside -Sunset sand replenishment.
• Implemented body worn cameras for police officers.
• Installed automatic license plate readers (ALPR) throughout the city.
• Reduced larceny crime due to more proactive policing efforts.
• Implemented police reform measures.
• Implemented the police department reorganizational plan adopted by the
City Council.
• Implemented an on-line training program for new and recurring lifeguards.
• Implemented a lifeguard specific computer aided dispatch (CAD) program.
Page 2
The proposed amendments would change specific terms to executive
management agreements so that they more accurately reflect standard public
sector executive management benefits. This human resources best
management practice is extremely important in retaining highly experienced and
dedicated senior executive level staff, in addition to maintaining compensation
and benefits at a level that is competitive with other comparable public agencies,
especially when recruiting to fill an executive management vacancy. If the City
Council approves these amendments to the existing employment agreements
and adopts the proposed Resolution, these changes will take effect upon
execution by each employee and the City Manager. All other provisions of the
employment agreements will remain in effect.
ENVIRONMENTAL IMPACT:
There is no environmental impact associated with this item.
LEGAL ANALYSIS:
The City Attorney has prepared Resolution 7199 and has approved as to form.
FINANCIAL IMPACT:
Sufficient funds are available in the budget to provide for the amendments in FY
2021-22, and ongoing costs will be incorporated into future budgets.
STRATEGIC PLAN:
This item is not applicable to the Strategic Plan.
MEASURE BB:
This item is not applicable to Measure BB, the Seal Beach Neighborhood and
Essential Services Protection Measure.
RECOMMENDATION:
That the City Council adopt Resolution 7199 approving amendments to existing
executive management employees' employment agreements to provide a salary
increase for executive management employees of 3.6% effective July 1, 2021,
and approving other specified amendments to the Assistant City Manager, City
Clerk, Director of Finance/City Treasurer, Director of Public Works, Chief of
Police, and Marine Safety Chief Employment Agreements and authorizing the
City Manager to execute the amendments.
Page 3
SUBMITTED BY:
Jill R. Ingram
Jill R. Ingram, City Manager
ATTACHMENTS:
A. Resolution 7199
Page 4
RESOLUTION 7199
A RESOLUTION OF THE SEAL BEACH CITY COUNCIL
APPROVING AMENDMENTS TO EMPLOYMENT AGREEMENTS
WITH THE ASSISTANT CITY MANAGER, DIRECTOR OF
PUBLIC WORKS, DIRECTOR OF FINANCE/CITY TREASURER,
CHIEF OF POLICE, AND MARINE SAFETY CHIEF
THE CITY COUNCIL HEREBY RESOLVES AS FOLLOWS:
SECTION 1. The City Council hereby approves the Amendments specified
herein to the existing Employment Agreements of various dates (the
"Employment Agreements") between the City and the following employees:
1. Assistant City Manager Patrick Gallegos
2. City Clerk Gloria Harper
3. Director of Finance/City Treasurer Kelly Telford
4. Director of Public Works Steve Myrter
5. Chief of Police Phil Gonshak
6. Marine Safety Chief Joe Bailey (collectively "the Employees")
SECTION 2. The Employment Agreements are amended as follows, upon
acceptance of this Resolution by each of the named employees:
1. Each of the Employees' individual base salaries shall be increased
by 3.6% effective July 1, 2021. Each of the Employees shall be entitled to
receive future annual increases, subject to approval by the City Council, tied to
the increase in the applicable Consumer Price Index ("CPI") year over year and
not less than 2% no more than 4% in any future year.
2. The Employees shall be eligible for tuition reimbursement for
career -related college or graduate level degree programs under the program
rules applicable to all other City employees.
3. Each of the Employees who is not provided a City vehicle for job
duties shall receive a monthly automobile allowance of $350 to reimburse the
employees' full cost of business use of personal automobiles.
4. Each of the Employees shall be entitled to 80 hours of
administrative leave per year under the existing rules for such leave.
SECTION 3. Each Employee's signature below shall signify acceptance and
agreement of the foregoing amendments, and the City Manager is authorized to
execute on behalf of the City.
SECTION 4. The City Clerk shall certify to the passage and adoption of this
resolution.
PASSED, APPROVED AND ADOPTED by the Seal Beach City Council at a
regular meeting held on this 27th day of September, 2021 by the following vote:
F-IYd:•�ir� 1Pi ILYA[ai11ST
NOES: Council Members
ABSENT: Council Members
ABSTAIN: Council Members
Joe Kalmick, Mayor
ATTEST:
Gloria D. Harper, City Clerk
APPROVED AS TO FORM:
Craig Steele, City Attorney
STATE OF CALIFORNIA }
COUNTY OF ORANGE } SS
CITY OF SEAL BEACH }
I, Gloria D. Harper, City Clerk of the City of Seal Beach, do hereby certify that the
foregoing resolution is the original copy of Resolution 7199 on file in the office of
the City Clerk, passed, approved, and adopted by the City Council at a regular
meeting held on September 27, 2021.
Gloria D. Harper, City Clerk
ACCEPTED AND AGREED:
Employee
Name:
City Manager
Jill R. Ingram