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HomeMy WebLinkAboutAgenda_10252021•F •SE At '•. A G E N D A � iss MEETING OF THE CITY COUNCIL Monday, October 25, 2021 - 7:00 PM ALL COUNCIL MEMBERS AND STAFF WILL PARTICIPATE VIA TELECONFERENCE JOE KALMICK MAYOR First District MIKE VARIPAPA MAYOR PRO TEM Third District SCHELLY SUSTARSIC COUNCIL MEMBER Fourth District THOMAS MOORE COUNCIL MEMBER Second District SANDRA MASSA-LAVITT COUNCIL MEMBER Fifth District This Agenda contains a brief general description of each item to be considered. No action or discussion shall be taken on any item not appearing on the agenda, except as otherwise provided by law. Supporting documents, including agenda staff reports, and any public writings distributed by the City to at least a majority of the Council Members regarding any item on this agenda are available on the City's website at www.sealbeachca.gov. City Council meetings are broadcast live on Seal Beach TV3 and on the City's website www. sea Ibeach ca. gov). Check the SBTV3 schedule for rebroadcast of — meetings are available on- demand on the website (starting 2012).meeting In compliance with the Americans with Disabilities Act of 1990, if you require disability - related modification or accommodation to attend or participate in this meeting, including auxiliary aids or services, please call the City Clerk' s office at (562) 431 -2527 at least 48 hours prior to the meeting. NOTICE REGARDING PUBLIC OBSERVATION AND PARTICIPATION IN THE CITY COUNCIL MEETING Pursuant to Government Code section 54953(e), a proclaimed state of emergency and recommended State and County measures to promote social distancing remain in effect. Due to the continuing need for social distancing and guidance regarding public gatherings during the COVID-19 public health emergency, all participation in the above - referenced Meeting will be by teleconference for the Members of the City Council, staff, and applicants. Because of the unique nature of the emergency there will NOT be a physical meeting location and all public participation will be electronic. The City will continue to review these measures and determine whether meeting in person would continue to present imminent risks to the health or safety of attendees. PUBLIC COMMENT: Members of the public may submit comments on any item on this City Council meeting agenda via email to the City Clerk at gharper@sealbeachca.gov or via the comment icon through the online portal at https://www.sealbeachca.gov/Government/Agendas-Notices-Meeting- Videos/CouncilCommission-Meetings. All email comments the City Clerk receives before the start of the meeting will be posted on the City website and distributed to the Council Members. Email comments received after that time will be posted on the City's website and forwarded to the City Council after the meeting. Those members of the public wishing to call in for comment during the meeting can join the Zoom Meeting from any electronic device by clicking the following link: https://us02web.zoom.us/j/88656004333. You may also call in by dialing 1-669-900-9128##. Those members requesting to speak by phone or on Zoom can unmute by entering *6 when called upon to speak. Once in the meeting, you will be added to the Waiting Room until the Public Comment period begins. At that time, you will be allowed to join the meeting to offer your comments. Commenters will be allotted five (5) minutes to address the City Council. The ability to comment will be disabled when your allotted time has expired. THIS NOTICE AND ELECTRONIC PARTICIPATION PROVISIONS SET FORTH IN THIS NOTICE ARE PROVIDED PURSUANT TO SECTION 3 OF EXECUTIVE ORDER N-29-20. CALL TO ORDER COUNCIL ROLL CALL APPROVAL OF AGENDA & WAIVER OF FULL READING OF RESOLUTIONS ORDINANCES By motion of the City Council this is the time to notify the public of any changes to the agenda and /or rearrange the order of the agenda. PRESENTATIONS / RECOGNITIONS Legislative Update — Assembly Woman Janet Nguyen Southern California Edison Update Construction Management Association of America (CMAA) Project Recognition Awards: The Seal Beach Pier Reconstruction Project PUBLIC COMMUNICATIONS At this time members of the public may address the City Council regarding the items on this City Council agenda. Pursuant to the Brown Act, the City Council cannot discuss or take action on any items not on the agenda unless authorized by law. Those members of the public wishing to provide comment are asked to send comments via email to the City Clerk at gharper@sealbeachca.gov or via the comment icon on the City website at https://www.sealbeachca.gov/Government/Agendas- Notices-Meeting-Videos/Council-Commission-Meetings before 5:30pm on October 25, 2021. Comments provided via email by 5:30pm will be distributed to the City Council and posted on the City website for review by the public. Email comments received after that time will be posted on the City's website and forwarded to the City Council after the meeting. Any documents for review should be sent to the City Clerk prior to the meeting for distribution. Those members of the public wishing to call in can join the Zoom Meeting from any electronic device by clicking the following link: httns.//usn2web.7Onm_11s/i/RR656nn433*1. You may also call in by dialing 1-669-900-9128##. Those members requesting to speak by phone or on Zoom can unmute by entering *6 when called upon to speak. Once in the meeting, you will be added to the Waiting Room until the Public Comment period begins. At that time, you will be allowed to join the meeting to offer your comments. Commenters will be allotted five (5) minutes to address the City Council. The ability to comment will be disabled when your allotted time has expired. CITY ATTORNEY REPORT Craig A. Steele, City Attorney CITY MANAGER REPORT Jill R. Ingram, City Manager COUNCIL COMMENTS General Council Member comments and reporting pursuant to AB 1234. COUNCIL ITEMS CONSENT CALENDAR Items on the consent calendar are considered to be routine and are enacted by a single motion with the exception of items removed by Council Members. A. Approval of the October 11, 2021 City Council Minutes - That the City Council approve the minutes of the Closed Session and the Regular City Council meeting held on October 11, 2021. B. Demands on City Treasury (Fiscal Year 2022) — October 25, 2021 - Ratification. C. Monthly Investment Report — September 30, 2021 - Receive and file. D. Report of City Manager and Department Heads Authorized Contracts - That the City Council receive and file the report. E. Notice of Completion for the Almond Park Lighting Improvements Project, CIP PR2103 - That the City Council adopt Resolution 7204: 1. Accepting the Almond Park Lighting Improvements Project, CIP PR2103, by ABM Industries, Inc. dba ABM Electrical & Lighting Solutions Inc. (ABM) in the amount of $164,006.83; and, 2. Directing the City Clerk to file a "Notice of Completion" with the Orange County Clerk -Recorder within fifteen (15) days from the date of acceptance and to release retention 35 days after recordation of the Notice of Completion contingent upon no claims being filed on the Project. F. Approval of Master Equity Lease Agreement and Related Documents with Enterprise Fleet Management, Inc. - That the City Council adopt Resolution 7205 to: 1. Approve Budget Amendment BA 22-04-01 to appropriate $84,700 in the Vehicle Replacement Internal Service Fund to account for lease and upfitting costs related to leasing 11 vehicles; and, 2. Approve and authorize the City Manager to execute a master equity lease agreement with Enterprise Fleet Management, Inc. G. Adopting City of Seal Beach Standard Plans, 2021 Editions for Water, Sewer and Street Facilities - That the City Council take the following actions: 1. Adopt Resolution 7206: a) Adopting and approving the Standard Plans for Water Facilities, 2021 Edition, for the City of Seal Beach, as the minimum standard to be followed for the permitting, designing, and constructing of water facilities within the City of Seal Beach; and, b) Authorizing the Director of Public Works to make changes to said publication as required by new regulations on behalf of the City, and further authorizing the Director of Public Works to adopt and approve on behalf of the City future Standard Plans editions and amendments for water facilities as the minimum standard to be followed for the permitting, designing, and constructing of water facilities in the City, and to safeguard the City's water infrastructure, and to protect public health and safety. 2. Adopt Resolution 7207: a) Adopting and approving the Standard Plans for Sewer Facilities, 2021 Edition, for the City of Seal Beach, as the minimum standard to be followed for the permitting, designing, and constructing of sewer facilities within the City of Seal Beach; and, b) Authorizing the Director of Public Works to make changes to said publication as required by new regulations on behalf of the City, and further authorizing the Director of Public Works to adopt and approve on behalf of the City future Standard Plans editions and amendments for sewer facilities as the minimum standard to be followed for the permitting, designing, and constructing of sewer facilities in the City, and to safeguard the City's water infrastructure, and to protect public health and safety. 3. Adopt Resolution 7208: a) Adopting and approving the Standard Plans for Street Facilities, 2021 Edition, for the City of Seal Beach, as the minimum standard to be followed for the permitting, designing, and constructing of street facilities within the City of Seal Beach; and, b) Authorizing the Director of Public Works to make changes to said publication as required by new regulations on behalf of the City, and further authorizing the Director of Public Works to adopt and approve on behalf of the City future Standard Plans editions and amendments for street facilities as the minimum standard to be followed for the permitting, designing, and constructing of street facilities in the City, and to safeguard the City's street infrastructure, and to protect public health and safety. H. Awarding and Authorizing the City Manager to Execute Amendment No. 1 with So Cal Land Maintenance, Inc. for Citywide Landscape Maintenance Services - That the City Council adopt Resolution 7209: 1. Approving and awarding Amendment No. 1 for an additional one-year term and increasing the Contractor's compensation by $16,005 for that one-year extension, for a total not -to -exceed compensation amount of $593,181.08 for the initial three-year term and the one-year extension; and, 2. Authorizing and directing the City Manager to execute Amendment No. 1; and, 3. Authorizing the City Manager the option to further extend the Agreement for a second one-year term, and to execute an amendment memorializing the second extension. I. Approving the Second Amendment to the Agreement for Solid Waste Handling Services - That the City Council approve the Second Amendment to the Agreement for Solid Waste Handling Services between the City of Seal Beach and Republic Services by adopting Resolution 7210. J. Approving and Authorizing Amendment No. 1 to the Professional Services Agreement with Interwest Consulting Group, Inc. - That the City Council adopt Resolution 7211: 1. Approving Amendment No. 1 to the Professional Services Agreement with Interwest Consulting Group, Inc. to provide temporary staffing assistance services in the Public Works Department; and, 2. Authorizing and directing the City Manager to execute Amendment No. 1. K. Approval of Employment Agreement for Community Development Director - That the City Council adopt Resolution 7212 approving the Employment Agreement between the City of Seal Beach and Alexa Smittle to be the City of Seal Beach Community Development Director and authorizing the City Manager to execute the contract. ITEMS REMOVED FROM THE CONSENT CALENDAR PUBLIC HEARING — None UNFINISHED / CONTINUED BUSINESS — None NEW BUSINESS L. Review and Determine that the City Council will Continue to Conduct Public Meetings by Teleconference Pursuant to Government Code Section 54953(e) - The City Manager and City Attorney recommend that the City Council determine that the City Council will continue to conduct public meetings by teleconference pursuant to Government Code Section 54953(e), because in- person meetings would present imminent risks to the health and safety of attendees, and continue to review this matter periodically. STUDY SESSION M. User and Regulatory Fee Study for Community Development and Public Works - It is recommended that the Council: 1. Provide feedback on the proposed cost recovery levels and fees for Community Development and Public Works; and, 2. Direct staff to schedule a public hearing to formally consider adjustments to development -related user and regulatory fees. ADJOURNMENT Adjourn the City Council to Monday, November 8, 2021 at 5:30 p.m. to meet in closed session, if deemed necessary.