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Home My WebLink AboutCC Min 2021-10-25Seal Beach, California October 25, 2021 The City Council met in Regular Session at 7:04 p.m. via teleconference. ROLL CALL Present: Mayor Kalmick Council Members: Varipapa, Moore, Sustarsic, Massa-Lavitt Absent: None City Staff: Craig A. Steele, City Attorney Jill R. Ingram, City Manager Patrick Gallegos, Assistant City Manager Michael Henderson, Police Captain Joe Bailey, Chief, Marine Safety Department Barry Curtis, Interim Director of Community Development Kelly Telford, Director of Finance/City Treasurer Gloria D. Harper, City Clerk Dana Engstrom, Deputy City Clerk Iris Lee, Deputy Director of Public Works/City Engineer Erik Miranda, Orange County Fire Authority APPROVAL OF AGENDA & WAIVER OF FULL READING OF RESOLUTIONS AND ORDINANCES City Clerk Harper announced that four (4) supplemental communications were received after posting of the agenda. Council Member Moore pulled Item I from the consent calendar for separate consideration. Mayor Pro Tem Varipapa moved, second by Council Member Sustarsic, to approve the agenda. City Clerk Harper took a roll call vote to approve the agenda. AYES: Kalmick, Moore, Sustarsic, Massa-Lavitt, Varipapa NOES: None ABSENT: None ABSTAIN: None Motion carried PRESENTATIONS / RECOGNITIONS • Legislative Update — Assemblywoman. Janet Nguyen 0 Southern California Edison Update • Construction Management Association of America (CMAA) Project Recognition Awards: Seal Beach Pier Reconstruction Project ORAL COMMUNICATIONS Mayor Kalmick opened oral communications. City Clerk Harper announced that no email comments were received. There were no callers on the line wishing to speak. Mayor Kalmick then closed oral communications. CITY ATTORNEY REPORT City Attorney Steele had no items to report. CITY MANAGER REPORT City Manager Ingram introduced and provided background information on Alexa Smittle, the newly appointed Community Development Director, who will begin on November 15, 2021. Ms. Smittle indicated that she is honored to serve the City of Seal Beach and looks forward to years of good work with City Council, staff, the community, and the businesses. Additionally, City Manager Ingram thanked Interim Community Development Barry Curtis for his service, leadership, and dedication to the City of Seal Beach over the past several months following the retirement of Community Development Director Les Johnson. Mr. Curtis thanked City Manager Ingram and Assistant City Manager Patrick Gallegos for the opportunity to serve the City and the citizens of Seal Beach. He also congratulated the City on the appointment of Alexa Smittle. COUNCIL COMMENTS Council Member Moore had no comments. Council Member Sustarsic thanked all the applicants of the Historical Resources Foundation that interviewed at the Special meeting tonight and noted that Seal Beach is very lucky to have such a talented and energetic group of citizens who are willing to help the City on this endeavor. Mayor Pro Tem Varipapa expressed his appreciation for Interim Community Development Director Barry Curtis' service and stated that he is excited to meet new Community Development Director Alexa Smittle. Council Member Massa-Lavitt thanked Interim Community Development Director Barry Curtis for his service and stated that she looks forward to working, with Alexa Smittle. Mayor Kalmick echoed the sentiments of his fellow Council Members thanking the interview participants as well as Interim Community Development Director Barry Curtis for his service and helping the City in so many ways. He also welcomed newly appointed Community Development Director Alexa Smittle. COUNCIL ITEMS There were no council items. CONSENT CALENDAR Council Member Massa-Lavitt moved, second by Mayor Pro Tem Varipapa, to approve the recommended actions on the consent calendar. A. Approval of the October 11, 2021 City Council Minutes - That the City Council approve the minutes of the Closed Session and the Regular City Council meeting held on October 11, 2021. B. Demands on City Treasury (Fiscal Year 2022) — October 25, 2021 - Ratification. C. Monthly Investment Report — September 30, 2021 - Receive and file. D. Report of City Manager and Department Heads Authorized Contracts - That the City Council receive and file the report. E. Notice of Completion for the Almond Park Lighting Improvements Project, CIP PR2103 - That the City Council adopt Resolution 7204: 1. Accepting the Almond Park Lighting Improvements Project, CIP PR2103, by ABM Industries, Inc. dba ABM Electrical & Lighting Solutions Inc. (ABM) in the amount of $164,006.83; and, 2. Directing the City Clerk to file a "Notice of Completion" with the Orange County Clerk -Recorder within fifteen (15) days from the date of acceptance and to release retention 35 days after recordation of the Notice of Completion contingent. upon no claims being filed on the Project. F. Approval of Master Equity Lease Agreement and Related Documents with Enterprise Fleet Management, Inc. - That the City Council adopt Resolution 7205 to: 1. Approve Budget Amendment BA 22-04-01 to appropriate $84,700 in the Vehicle Replacement Internal Service Fund to account for lease and upfitting costs related to leasing 11 vehicles; and, 2. Approve and authorize the City Manager to execute a master equity lease agreement with Enterprise Fleet Management, Inc. G. Adopting City of Seal Beach Standard Plans, 2021 Editions for Water, Sewer and Street Facilities - That the City Council take the following actions: 1. Adopt Resolution 7206: a) Adopting and approving the Standard Plans for Water Facilities, 2021 Edition, for the City of Seal Beach, as the minimum standard to be followed for the permitting, designing, and constructing of water facilities within the City of Seal Beach; and, b) Authorizing the Director of Public Works to make changes to said publication as required by new regulations on behalf of the City, and further authorizing the Director of Public Works to adopt and approve on behalf of the City future Standard Plans editions and amendments for water facilities as the minimum standard to be followed for the permitting, designing, and constructing of water facilities in the City, and to safeguard the City's water infrastructure, and to protect public health and safety. 2. Adopt Resolution 7207: a) Adopting and approving the Standard Plans for Sewer Facilities, 2021 Edition, for the City of Seal Beach, as the minimum standard to be followed for the permitting, designing, and constructing of sewer facilities within the City of Seal Beach; and, b) Authorizing the Director of Public Works to make changes to said publication as required by new regulations on behalf of the City, and further authorizing the Director of Public Works to adopt and approve on behalf of the City future Standard Plans editions and amendments for sewer facilities as the minimum standard to be followed for the permitting, designing, and constructing of sewer facilities in the City, and to safeguard the City's water infrastructure, and to protect public health and safety. 3. Adopt Resolution 7208: a) Adopting and approving the Standard Plans for Street Facilities, 2021 Edition, for the City of Seal Beach, as the minimum standard to be followed for the permitting, designing, and constructing of street facilities within the City of Seal Beach; and, b) Authorizing the Director of Public Works to make changes to said publication as required by new regulations on behalf of the City, and further authorizing the Director of Public Works to adopt and approve on behalf of the City future Standard Plans editions and amendments for street facilities as the minimum standard to be followed for the permitting, designing, and constructing of street facilities in the City, and to safeguard the City's street infrastructure, and to protect public health and safety. H. Awarding and Authorizing the City Manager to Execute Amendment No. 1 with So Cal Land Maintenance, Inc. for Citywide Landscape Maintenance Services - That the City Council adopt Resolution 7209: 1. Approving and awarding Amendment No. 1 for an additional one-year term and increasing the Contractor's compensation by $16,005 for that one-year extension, for a total not -to -exceed compensation amount of $593,181.08 for the initial three-year term and the one-year extension; and, 2. Authorizing and directing the City Manager to execute Amendment No. 1; and, 3. Authorizing the City Manager the option to further extend the Agreement for a second one-year term, and to execute an amendment memorializing the second extension. That the City COURGil appmve the SeGORd Amendment to the Agreement fn -r Solid Waste ReseluLinn 7710 J. Approving and Authorizing Amendment No. 1 to the Professional Services Agreement with Interwest Consulting Group, Inc. - That the City Council adopt Resolution 7211: 1. Approving Amendment No. 1 to the Professional Services Agreement with Interwest Consulting Group, Inc. to provide temporary staffing assistance services in the Public Works Department; and, 2. Authorizing and directing the City Manager to execute Amendment No. 1. K. Approval of Employment Agreement for Community Development Director - That the City Council adopt Resolution 7212 approving the Employment Agreement between the City of Seal Beach and Alexa Smittle to be the City of Seal Beach Community Development Director and authorizing the City Manager to execute the contract. City Clerk Harper took a roll call vote to approve the consent calendar items. AYES: Kalmick, Varipapa, Sustarsic, Moore, Massa-Lavitt NOES: None ABSENT: None ABSTAIN: None Motion carried ITEMS REMOVED FROM CONSENT CALENDAR I. Approving the Second Amendment to the Agreement for Solid Waste Handling Services - That the City Council approve the Second Amendment to the Agreement for Solid Waste Handling Services between the City of Seal Beach and Republic Services by adopting Resolution 7210. Assistant City Manager Gallegos provided a comprehensive review of the staff report and introduced Area Manager - Municipal Sales, Manuel Gouveia, with Republic Services and Senior Associate Haley Kunert with HF&H Consultants, who provided additional input and responded to Council Members questions. Council Member Massa-Lavitt moved, second by Mayor Pro Tem Varipapa to approve Item I. City Clerk Harper took a roll call vote to approve Item I. AYES: Kalmick, Varipapa, Sustarsic, Moore, Massa-Lavitt NOES: None ABSENT: None ABSTAIN: None Motion carried PUBLIC HEARING There were no public hearing items. UNFINISHED/CONTINUED BUSINESS There were no unfinished/continued business items. NEW BUSINESS L. Review and Determine that the City Council will Continue to Conduct Public Meetings by Teleconference Pursuant to Government Code Section 54953(e) - The City Manager and City Attorney recommend that the City Council determine that the City Council will continue to conduct public meetings by teleconference pursuant to Government Code Section 54953(e), because in-person meetings would present imminent risks to the health and safety of attendees, and continue to review this matter periodically. City Attorney Steele provided a comprehensive review of the staff report. Council Member Massa-Lavitt moved, second by Mayor Pro Tem Varipapa, to approve Item L. City Clerk Harper took a roll call vote to approve Item L. AYES: Kalmick, NOES: None ABSENT: None ABSTAIN: None Motion carried STUDY SESSION Varipapa, Sustarsic, Moore, Massa-Lavitt M. User and Regulatory Fee Study for Community Development and Public Works - It is recommended that the Council: 1. Provide feedback on the proposed cost recovery levels and fees for Community Development and Public Works; and, 2. Direct staff to schedule a public hearing to formally consider adjustments to development -related user and regulatory fees. Director of Finance/City Treasurer Telford provided a brief background on the user and regulatory fee update and introduced Terry Madsen, Principal Consultant with ClearSource Financial Consulting, who discussed what a fee is, why cities charge fees and proactively manage fees, how fees are established and modified, how costs of services are derived, evaluating cost recovery, examples of recovery categories, cost recovery performance, regional fee comparison, overall findings, and action requested. Council Members questions were addressed. Council Member Moore moved, second by Council Member Massa-Lavitt, to direct staff to schedule a public hearing to formally consider adjustments to development -related user and regulatory fees. City Clerk Harper took a roll call vote to approve Item M. AYES: Kalmick, Varipapa, Sustarsic, Moore, Massa-Lavitt NOES: None ABSENT: None ABSTAIN: None Motion carried ADJOURNMENT Mayor Kalmick adjourned the City Council meeting at 9:26 p.m., to Monday, November 8, 2021, at 5:30 p.m. to meet in Closed Session if deemed necessary. ._Gloria D. Ha`r er, City Clerk City of Seal Beach 1 1 1 1 1 1 Approved: Joe almick, Mayor Attested: