HomeMy WebLinkAboutCC Res 3726 1987-09-21
RESOLUTION NUI.IBER 47.2b
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF SEAL BEACH, CALIFORNIA, ESTABLISHING
A PROCEDURE FOR DESTRUCTION OF CERTAIN CITY
FINANCIAL RECORDS
THE CITY COUNCIL OF THE CITY OF SEAL BEACH DOES HEREBY RESOLVE:
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Section 1. The City Council of the City of Seal Beach hereby establishes
the following procedure with respect to the destruction
of financial records of the City of Seal Beach (without
making a copy thereof) which are no longer needed and no
longer required to be maintained by law.
A. The following records shall be retained for twenty years
and subsequently destroyed with the approval of the City
Council by resolution and the written consent of the
City Attorney:
General Ledger Accounts
B. The following records shall be retained for five years and
subsequently destroyed with the approval of the City Council
by resolution and the written consent of the City Attorney:
1. Employee timesheets
2. Purchase orders
3. Pdid invoices
4. Paid checks
5. Monthly reve~ue reports
6. Daily cashier summaries
7. Ilonthly expenditures reports
8. Water receipts
9. Meter read books
10. Water patron ledgers
11. Business licenses applications ( after termination
or expiration of license)
12. Correspondence files
C. All payroll records shall be retained indefinitely unless
microfilmed to be retained as a permanent record.
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NOES: Councilmembers
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PASSED, APPROVED AND ADOPTED by the City COU~~Of the Ci
Seal Beach at a meeting thereof held on th~ day 0
1987, by the following vote: .
AYES: Councilmembers
ABSENT: Councilmembers
- ~ t.1Vfj;
lt1yor 4
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ATTEST:
Resolution Numbero!7~
STATE OF CALIFORNIA }
COUNTY OF ORANGE } 55
CITY OF SEAL BEACH }
I, Joanne M. Yeo, City Clerk of the City of Seal Beach, California,
do hereby certify that thee~~Oing resolution is the original
copy of Resolution Number~~~ on file in the office of the City
Cler passed, approved an adopted by the City Council of the City
o 5 1 beach at a regular meeting thereof held on theD21Att day
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