HomeMy WebLinkAboutCC Res 3378 1984-05-14
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RESOLUTION NUMBER 43?1?
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF SEAL BEACH, CALIFORNIA, ESTABLISHING
A PROCEDURE FOR DESTRUCTION OF POLICE RECORDS
THE CITY COUNCIL OF THE CITY OF SEAL BEACH DOES HEREBY RESOLVE:
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Section 1, The City Council of the City of Seal Beach hereby establishes
the following procedure with respect to the destruction
of records of the Seal Beach Police Department (without
making a copy thereof) which are no longer needed and
no longer required to be maintained by law,
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A, The following records shall be retained for two years
and subsequently destroyed with the approval of the
City Council by resolution and the written consent
of the City Attorney:
1, Dispatch cards
2. Jail registers
3, Officers' daily logs
4, Court transmittals
5, Repossession'r.eports
6, Warrant recall sheets
7, DR report number sheets
8, EAP skips
9, Bail receipts
10, Parking citations
11, Deceased arrest files
12, Letters regarding foreign hunting licenses
13, Solicitor applicant sheets and fingerprint cards
14, School applicant sheets and fingerprint cards
B. The following records shall be retained for three years
and subsequently destroyed with the approval of the
City Council by resolution and the written consent
of the City Attorney:
1. Expired bicycle licenses
2, Blue booking sheets
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C. The following records shall be retained for five years
and subsequently destroyed with the approval of the
City Council by resolution and the written consent
of ~he City Attorney:
1. Stored/Impounded vehicle reports
2, Non-injury accident reports
3, "Injury/overdose/attempted suicide reports not
resulting in death
4, Lost and found property reports
5, Missing prsons reports which have been cleared
6, Incident reports .
7. Courtesy reports for other agencies
8: Moving violation citations
9. Misdemeanor crime reports providing that:
a, There is no outstanding warrant relating
to the report,
b. There is no property outstanding in DOJ or
NCIC,
c, There is no death connected with the report,
d, It is not involved in civil or criminal litigation,
e, It does not involve a Seal Beach City employee,
10. Misdemeanor citations
11, Photos, negatives, and corresponding index cards
relating to destroyed records.
Resolution Number of';1~
D, The following records shall be retained for seven years
and subsequently destroyed with the approval of the
City Council by resolution and the written consent
of the City Attorney:
1. Injury accident reports, if no litigation is
known to be pending or proceeding.
2, Felony crime reports providing that:
a. There is no outstanding warrant related
to the report,
b. There is no property outstanding in DOJ or
NCIC.
c. There is no death connected with the report,
d. It is not classified under Penal Code Sections
290 and 800 and Health and Safety Code Section
11590,
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Section 2, The records specified in Section 1 hereof shall not
include any documents relating to citizen complaints
or investigations in response to citizen complaints
involving members of the Police Department, international
affairs files, capital crimes, embezzlement of public
funds, bribery of public officials, reports involving
Seal Beach City employees, prisoner arrest files and
child abuse reports.
PASSED, APPROVED AND ADOPTED by the City Cou~~of the City)e[
Seal Beach at a meeting thereof held on the ~ day of ~4<1-'
1984, by the following vot Q
AYES: Councilmember
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NOES: Councilmembers
ABSENT: Councilmembers
STATE OF CALIFORNIA
COUNTY OF ORANGE
CITY OF SEAL BEACH
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ATTEST:
I, Joanne M. Yeo, City Clerk of the City of Seal Beach. California,
do hereby certify that the~re oing resolution is the original
copy of Resolution Number on file in the office of the City.
Clerk, pa d, approved and opted by the City Council of thi~
City of Se each at a regular meeting thereof held on the -
day of . 1984.
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