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March 22, 1999
STAFF REPORT
To: Mayor and Members of the City Council
Attention: Keith R. Till, City Manager
From: Stephen G. Badum, Director of Public Works/City Engineer
Subject: ACCEPTANCE OF MAIN STREET PARKING LOT AND
DIRECTIONAL SIGNS, #801
GENERAL DESCRIPTION
The proposed action will formally accept the completion of the contract for the Main Street
Parking Lot and Directional Signs.
DISCUSSION:
In August, 1998, Council elected to award the Off Main Street Parking Lot and the Directional
signage projects. In accordance with the plans and specifications, Excel Paving has completed
the above-referenced project. The breakdown of costs are:
Original Contract Price $318,085.25
Contract Total $303,197.04
Authorized Payments to date $272,877.34
10% Retention $30,319.70
Last meeting, Council requested staff to investigate whether the parking lot was ADA
accessible. In particular, it was brought up that there was not a 4 foot travel area directly in
front of the handicap parking area.
This project was a rehabilitation of an existing facility. There were no provisions to acquire
more land or expand the lot since it is bound on both sides by store buildings. In order to
accomplish this 4 foot path way, the front lot would have needed to be designed to lose a total
of 5 out of 13 regular spaces due to the tight space constraints, car overhang requirements, and
minimum travel lane widths. Not only would this be detrimental to businesses and revenue for
the City but also this would put the City at risk to be in violation of the Coastal Act for lost
parking in a coastal zone.
Agenda Item
I
Acceptance of Construction Contract
City Council Staff Report
March 22, 1999
Accordingly, this was considered an unreasonable accommodation or hardship. Furthermore,
California Disability Guidebook states:
"Parking Spaces may be provided which would require a person with a
disability to wheel or walk behind other than accessible parking
spaces when the enforcing agency determines that compliance with
these regulations or providing equivalent facilitation would create
an unreasonable hardship."
In this instance, the person with the disability does not walk or wheel behind any regular
parking spaces but rather at a maximum of one accessible space. Therefore, a design exception
was granted for this facility.
FISCAL IMPACT
Funds were expended through the consolidation of a number of previously budgeted
projects within the City's Capital Improvement Program and under the City's Parking
Impact fund.
RECOMMENDATION
IIUpon motion of the consent calendar, it is recommended that the City Council:
1 1. Determine the work has been completed in accordance with the contract documents
and declare the work to be accepted and the total amount of the contract is in the sum
0 of $303,197.04
2. Direct the City Clerk, within ten (10) days from the date of acceptance, file a "Notice
of Completion" with the Orange County Recorder.
4. Direct City staff, upon expiration of thirty-five (35) days from the filing of the "Notice
of Completion, to make the retention payment Excel Paving in the amount of
$30,319.70.
PRE' -V D BY: 4e' REVIEWED :
iillatailir — —.Aar
D• g i ancs, P.'. Step-en '•'r adum, P.E., Director
Asst. City Engineer Publi /t orks Department
NO//4f
ROVED:
Keith R. Till
City Manager
Attachments:Notice of Completion
2 Agenda Item .
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CITY HALL • 211 EIGHTH STREET
SEAL BEACH, CALIFORNIA 90740-6379
(562) 4312527
April 5, 1999
Office of the Recorder
County of Orange
P. O. Box 238
Santa Ana, California 92702
Forwarded is a certified copy of Resolution Number 4699
'Declaring Work to be Completed as to Plans and Specifications
for Project #801, Off Main Street Parking Lot Improvements and
Signage' with the Notice of Completion attached thereto as
Exhibit "A" . The Completion of Project #801 was approved by
the Seal Beach City Council at their regular meeting of March
22nd, 1999 .
Please record same and return to the office of the City Clerk
0 at the above address. Thank you.
Very truly yours,
Joanne M. Yeo, City Clerk
City of Seal Beach
Encl.