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Home My WebLink AboutAGMT - Orange County (Coronavirus Aid Relief & Economic Securities (CARES) Act, HR 748 Community Development Block Grant Housing Rehabilitation Seal Beach Bathroom Accessibility Program)DocuSign Envelope ID: DBA89F07-D282-49D6-B7AF-3E552400955A CONTRACT # 012 -23010639 -CV FOR CORONAVIRUS AID, RELIEF, AND ECONOMIC SECURITIES (CARES) ACT, H.R.748 COMMUNITY DEVELOPMENT BLOCK GRANT HOUSING REHABILITATION SEAL BEACH BATHROOM ACCESSIBILITY PROGRAM BETWEEN COUNTY OF ORANGE AND CITY OF SEAL BEACH CFDA# FAIN# PROGRAM/SERVICE TITLE FUNDING AGENCY 14.218 Pending Coronavirus Aid, Relief, and U.S. Housing & Urban Economic Security. (CARES) Development (HUD) Act, H.R. 748 Community Development Block Grant (CDBG)/Housing Rehabilitation, Public Facilities & Improvements, and/or Public Services County of Orange Page 1 of 47 City of Seal Beach OC Community Resources Contract 9 012 -23010639 -CV DocuSign Envelope ID: DBA89F07-D282-49D6-B7AF-3E552400955A Table of Contents RECITALS............................................................................................................................... 6 General Terms and Conditions: ........................................................................................... 8 A. Governing Law and Venue: ........................................................................................ 8 B. Entire Contract:........................................................................................................... 8 C. Amendments: .............................................................................................................. 8 D. Intentionally left blank................................................................................................ 8 E. Delivery: ....................................................................................................................... 8 F. Acceptance Payment:................................................................................................. 8 G., Intentionally left blank: ............................................................................................... 8 H. Patent/Copyright Materials/Proprietary Infringement: ............................................. 8 I. Assignment: ................................................................................................................ 9 J. Non-Discrimination:.....................................................................................................9 K. Termination: .................................................................................................................. 9 L. Consent to Breach Not Waiver:................................................................................. 9 M. Independent Subrecipient:......................................................................................... 9 N. Performance Warranty: ................................................................................................ 9 O. Insurance Requirements:......................................................................................... 10 P. Changes: ..................... .............................................................................................. 13 Q. Change of Ownership/Name, Litigation Status, Conflicts with County Interest: 13 R. Force Majeure: .......................................................................................................... 14 S. Confidentiality: .......................................................................................................... 14 T. Compliance with Laws:............................................................................................. 14 U. Intentionally left blank.............................................................................................. 14 V. Severability:..............................................................................................................14 W. Attorney Fees: ............................................................................................................. 14 X. Interpretation: .............................................................................................................. 15 Y. Employee Eligibility Verification: ............................................................................ 15 Z. Indemnification: ........................................................................................................ 15 AA. Audits/Inspections:................................................................................................... 15 BB. Contingency of Funds: ............................................................................................... 16 CC. Expenditure Limit: .................................................................................................... 16 Additional Terms and Conditions: ................ ............................................................... 17 1. Scope of Contract:.................................................................................................... 17 2. Term of Contract........................................................................................................ 17 County of Orange Page 2 of 47 City of Seal Beach OC Community Resources Contract 9 012 -23010639 -CV ID-. � '. ~�3. ,_-.__--._,--.......... '17 4. ��:-.-.--.'—.—''.,—'.,..',-,F�.��^x�w�`��''��:��.'.��17 � � 5. 8. .......................... _...... -................... ��"_��i� �.��°'��,17 `,'7. Conditions'._-----.___--_.�.��-.','��-...�..��-.18. l8. CiviU�� -,'._----._--_--.!_.-` ............ - . X_ .�-__-., 10��U �� ' � 1� . ��@��:��_ ��-:��*�..�wi'e�'��'`��-�'��-�x' -�' 11. Co0sulti-,,,--,`.._—.�*'�_��L��*^'��_,`��8 ' '1�. K��v�' �,�_�`' ".4.. 13. � � ' ,��-,�,�,-�"`�"~^`-°~---'------'--------'� -v'- 13i �� ' �._-��.-�`19- ^ � ~-`~~`� ' _k agpj r �..^..-�.�--.� ' -:..�---^-1� ` 15.�Dat��m��',,..,,_- ' -__--,--..,____,,-�,�.,�.--�_-��18 _ j�� ~`,_,,._,.`,,___,.,*`__..��'�.��2O 17.7. � ---------------------------'-.,--20� 18.EDO-I :----_------.2O� � '' - � '� . - � ' , 1B.Emer ^ � - ----------------...-.�l1 20. IE Tor,,s ------------------------------'' 21 21. ^- . ' ` � �"��: -------------.-------------`. ` ' � , - ' 22 - 22. � � ' ------_---------_------------- 22 ' 23��r ' ' �^=c~`°r`�~ ., ~~�~r~qs�^ ------------------''---..._-_----.-. 24. ��' �� pu.-----------------------_.---' 23' . 25._ - '- ' ' ' �g�._-----'------------------.------.-.. 23 ' 26. ��: -._-------------------------------'' . 23 27. Equal n��:`----------._--_----------. 23 28. - '-- . '-,, . ' - ---^-',--__---'--'-----'----'--' . 84 - ' --.----_--------.------_'`---' �-�._ ^ 2429. 30. U� ------�--------.----------------------..e- � ` , 24 ' 31. � ----------'------------------- � �5 . � . -_--.............. �532. 33. Term - ''.--......... ............................................................................ 25 34.�:��' ature n��~ ' ` - ' ' �=~"�� ^' - -..`.---------------,,`,-------------._--.. �5 ' Rn�gandK�on~~~��_~-^^'-'^^^^^~~-^~^~^^~^'~~�^`^^^^^-^-^7~^- ________.______._._____________------2� ^ - '' ----.---^---_----�.`-----------------._-�� k4prqw' �q�7� , �, (�o��# � � - �-.� -°r ^ ^ �^ ' DocuSign Envelope ID: DBA89F07-D282-49D6-B7AF-3E552400955A 37. Fraud: .......................................................................................................................... 27 38. Fiscal Accountability:................................................................................................. 27 39. Performance Standards:..........................:............:..:................................................ 28 40. Budget Schedule: . ..................................................................................................... 28 41. Payment Requirements:........................................................................................... 28 42. Modification of Budget:............................................................................................. 30 43. Annual Audit: .......................................................................................................... 30 44. D -U -N -S Number and Related Information: ............................................................ 30 45. Program Income: ....................................................................................................... 31 46. Performance: .............................................................................................................. 31 47. Performance Monitoring: ......................................................................................... 33 48. Federal Administrative and Related Requirements: . ............................................. 33 49. Definitions: ................................................................................................................. 44 SignaturePage.................................................................................................................... 47 County of Orange Page 4 of 47 City of Seal Beach OC Community Resources Contract # 012 -23010639 -CV DocuSign Envelope ID: DBA89F07-D282-49D6-B7AF-3E552400955A " ATTACHMENTS Attachment A - Scope of Servicesy Attachment B-•'PayrnentZCormpen,sation Attachment•C - Bud.get'Sb edule f . AttachmentrD Sfaffing, Plan Attachme%E:-' Perforrnance Standards; - . EXHIBITS ,Exhibit. 1 -,.OAC C�ornrn,unity3Resources- ContractwReimbursementa Policy Exh�itiit 2 — DrygiFree, Workplace4,C6ftO6atlon , Exhibit+i3; Debarment and Suspensio,C�ertifeate Exhibitr4 — Disclosure F&m•:to�ReportF4Lpooying Exhibit`a5=- Lobbying Certifii.catibn ., - � . , ,� ... , - - :4 sat' . �i' 7 . . • �a , „Fr. ;n "�`; `�: `„`t �'+' :wa4 � 's�r!t;. z. :rr.��•iay., F'�f`ii'``�i.'mc. ” ._. d. ,`. it '3 ,'r:i' i'ai ... .. °� ?�' -.,. •. ,. County;ofOrange Page 5of47 City ofSggl, each;' ; Oacomm %t,y Reso,'urces - . • Contract # 01,2=23610639,CV DocuSign Envelope ID: DSA89F07-D282-49D8-B7AF-3E552400955A Contract # 012 -23010639 -CV with City of Seal Beach for Coronavirus Aid, Relief, and Economic Security (CARES) Act, H.R. 748 Community Development Block Grant Seal Beach Bathroom Accessibility Program This Contract # 012 -23010627 -CV for Coronavirus Aid, Relief, and Economic Security (CARES) Act, H.R. 748/ Community Development Block Grant/ Seal Beach Bathroom Accessibility Program (hereinafter referred to as "Contract") is made and entered into as of the date fully executed by and between the County of Orange, a political subdivision of the State of California; hereinafter referred to as "County" and City of Seal Beach, D -U -N -S # 060752607 and UEI # J2JWJVWQ8EA6, a California Municipality, with a place of business at 211 Eighth Street, Seal Beach, CA 90740 (hereinafter referred to as "Subrecipient"), with County and Subrecipient sometimes referred to as "party" or collectively as "parties". ATTACHMENTS This Contract is comprised of this document and the following Attachments, which are attached hereto and incorporated by reference into this Contract: Attachment A — Scope of Services Attachment B — Payment/Compensation Attachment C — Budget Schedule Attachment D — Staffing Plan Attachment E - Performance Standards Exhibit 1— OC Community Resources Contract Reimbursement Policy Exhibit 2 — Drug Free Workplace Certification Exhibit 3 — Debarment and Suspension Certificate Exhibit 4 — Disclosure Form to Report Lobbying Exhibit 5 — Certification Regarding Lobbying RECITALS WHEREAS, Subrecipient and County are entering into this Contract for Coronavirus Aid, Relief, and Economic Security (CARES) Act, H.R. 748/ Community Development Block Grant/ Seal Beach Bathroom Accessibility Program under a cost reimbursement Contract; and WHEREAS, County solicited, under Agenda Staff Report approved by the Board of Supervisors of Orange County on November 8, 2022, this Contract for services as set forth herein, and Subrecipient represented that it is qualified to provide Coronavirus Aid, Relief, and Economic Security (CARES) Act, H. R. 748 / Community Development Block Grant / Americans with Disabilities Act (ADA) Pedestrian Accessibility Improvements Project: Phase 6(B) to the County as further set forth here; and County of Orange Page 6 of 47 City of Seal Beach OC Community Resources Contract # 012 -23010639 -CV DocuSign Envelope ID: DBA89F07-D282-49D6-B7AF-3E552400955A WHEREAS, Subrecipient agrees to provide Coronavirus Aid, Relief, and Economic Security (CARES) Act, H.R. 748/ Community Development Block Grant/ Seal Beach Bathroom Accessibility Program to the County as further set forth in the Scope of Service, attached hereto as Attachment A; and WHEREAS, County agrees to pay Subrecipient based on the schedule of fees set forth in Payment/Compensation, attached hereto as Attachment B; and WHEREAS, Subrecipient agrees to manage allotted funding set forth in the Budget Schedule, attached hereto as Attachment C; and WHEREAS, Subrecipient agrees to provide staff set forth in Staffing Plan, attached hereto as Attachment D; and WHEREAS, Subrecipient agrees to meet the Performance Standards requirements set forth in attached hereto as Attachment E; and WHEREAS, the County Board of Supervisors has authorized the OC Community Resources Director or his designee to enter into a Contract for Coronavirus Aid, Relief, and Economic Security (CARES) Act, H.R: 748/ Community Development Block Grant/ Seal Beach Bathroom Accessibility Program with the Subrecipient to carry out certain program services and activities; NOW, THEREFORE, the Parties mutually agree as follows: County of Orange Page 7 of 47 City of Seal Beach OC Community Resources Contract 9 012 -23010639 -CV DocuSign Envelope ID: DBA89F07-D282-49D6-B7AF-3E552400955A ARTICLES General Terms and Conditions: A. Governing Law and Venue: This Contract has been negotiated and executed in the State of California and shall -be governed by and construed under the laws of the State of California. In the event of any legal action to enforce or interpret this Contract, the sole and exclusive venue shall be a court of competent jurisdiction located in Orange County, California, and the parties hereto agree to and do hereby submit to the jurisdiction of such court, notwithstanding Code of Civil Procedure Section 394. Furthermore, the parties specifically agree to waive any and all rights to request that an action be transferred for adjudication to another county. B. Entire Contract: This Contract contains the entire Contract between the parties with respect to the matters herein, and there are no restrictions, promises, warranties or undertakings other than those set forth herein or referred to herein. No exceptions, alternatives, substitutes or revisions are valid or binding on County unless authorized by County in writing. Electronic acceptance of any additional terms, conditions or supplemental Contracts by any County employee or agent, including but not limited to installers of software, shall not be valid or binding on County unless accepted in writing by County's Contract Administrator. - C. Amendments: No alteration or variation of the terms of this Contract shall be valid unless made in writing and signed by the parties; no oral understanding or agreement not incorporated herein shall be binding on either of the parties; and no exceptions, alternatives, substitutes or revisions are valid or binding on County unless authorized by County in writing. D. Intentionally left blank E. Delivery: Time of delivery of goods or services is of the essence in this Contract. County reserves the right to refuse any goods or services and to cancel all or any part of the goods not conforming to applicable specifications, drawings, samples or descriptions or services that do not conform to the prescribed Scope of Services. Acceptance of any part of the order for goods shall not bind County to accept future shipments nor deprive it of the right to return goods already accepted at Subrecipient's expense. Over shipments and under shipments of goods shall be only as agreed to in writing by County. Delivery shall not be deemed to be complete until all goods or services have actually been received and accepted in writing by County. F. Acceptance Payment: Unless otherwise agreed to in writing by County, 1) acceptance shall not be deemed complete unless in writing and until all the goods/services have actually been received, inspected, and tested to the satisfaction of County, and 2) payment shall be made in arrears after satisfactory acceptance. G. Intentionally left blank: H. Patent/Copyright Materials/Proprietary Infringement: Unless otherwise expressly provided in this Contract, Subrecipient shall be solely responsible for clearing the right County of Orange Page 8 of 47 City of Seal Beach OC Community Resources Contract 9 012 -23010639 -CV DocuSign Envelope ID: DBA89F07-D282-49D6-B7AF-3E552400955A to use any patented or copyrighted materials in the performance of this Contract. Subrecipient warrants that any software as modified through services provided hereunder will not infringe upon or violate any patent, proprietary right, or trade secret right of any third party. Subrecipient agrees that, in accordance with the more specific requirement contained in paragraph "Z" below, it shall indemnify, defend and hold County and County Indemnitees harmless from any and all such claims and be responsible for payment of all costs, damages, penalties and expenses related to or arising from such claim(s), including, costs and expenses but not including attorney's fees. Assignment: The terms, covenants, and conditions contained herein shall apply to and bind the heirs, successors, executors, administrators and assigns of the parties. Furthermore, neither the performance of this Contract nor any portion thereof may be assigned by Subrecipient without the express written consent of County. Any attempt by Subrecipient to assign the performance or any portion thereof of this Contract without the express written consent of County shall be invalid and shall constitute a breach of this Contract. J. Non -Discrimination: In the performance of this Contract, Subrecipient agrees that it will comply with the requirements of Section 1735 of the California Labor Code and not engage nor permit any subcontractors to engage in discrimination in employment of persons because of the race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, or sex of such persons. Subrecipient acknowledges that a violation of this provision shall subject Subrecipient to penalties pursuant to Section 1741 of the California Labor Code. K. Termination: In addition to any other remedies or rights it may have by law, County has the right to immediately terminate this Contract without penalty for cause or after 30 days' written notice without cause, unless otherwise specified. Cause shall be defined as any material breach of contract, any misrepresentation or fraud on the part of the Subrecipient. Exercise by County of its right to terminate the Contract shall relieve County of all further obligation. L. Consent to Breach Not Waiver: wNo term or provision of this Contract shall be deemed waived and no breach excused, unless such waiver or consent shall be in writing and signed by the party claimed to have waived or consented. Any consent by any party to, or waiver of, a breach by the other, whether express or implied, shall not constitute consent to, waiver of, or excuse for any other different or subsequent breach. M. Independent Subrecipient: Subrecipient shall be considered an independent contractor and neither Subrecipient, its employees, nor anyone working under Subrecipient shall be considered an agent or an employee of County. Neither Subrecipient, its employees nor anyone working under Subrecipient shall qualify for workers' compensation or other fringe benefits of any kind through County. N. Performance Warranty: Subrecipient shall warrant all work under this Contract, taking necessary steps and precautions to perform the work to County's satisfaction. Subrecipient shall be responsible for the professional quality, technical assurance, timely completion and coordination of all documentation and other goods/services County of Orange Page 9 of 47 City of Seal Beach OC Community Resources Contract # 012 -23010639 -CV DocuSign Envelope ID: DBA89F07-D282-49D6-B7AF-3E552400955A furnished by the Subrecipient under this Contract. Subrecipient shall perform all work diligently, carefully, and in a good and workmanlike manner; shall furnish all necessary labor, supervision, machinery, equipment, materials, and supplies, shall at its sole expense obtain and maintain all permits and licenses required by public authorities, including those of County required in its governmental capacity, in connection with performance of the work. If permitted to subcontract, Subrecipient shall be fully responsible for all work performed by subcontractors. O. Insurance Requirements: Prior to the provision of services under this Contract, the Subrecipient agrees to purchase all required insurance at Subrecipient's expense, including all endorsements required herein, necessary to satisfy the County that the insurance provisions of this Contract have been complied with. Subrecipient agrees to keep such insurance coverage, Certificates of Insurance, and endorsements on deposit with the County during the entire term of this Contract. In addition, all subcontractors performing work on behalf of Subrecipient pursuant to this Contract shall obtain insurance subject to the same terms and conditions as set forth herein for Subrecipient. Subrecipient shall ensure that all subcontractors performing work on behalf of Subrecipient pursuant to this Contract shall be covered under Subrecipient's insurance as an Additional Insured or maintain insurance subject to the same terms and conditions as set forth herein for Subrecipient. Subrecipient shall not allow subcontractors to work if subcontractors have less than the level of coverage required by County from Subrecipient under this Contract. It is the obligation of Subrecipient to provide notice of the insurance requirements to every subcontractor and to receive proof of insurance prior to allowing any subcontractor to begin work. Such proof of insurance must be MAINTAINED by Subrecipient through the entirety of this Contract for inspection by County representative(s) at any reasonable time. All self-insured retentions (SIRs) shall be clearly stated on the Certificate of Insurance. Any self-insured retention (SIR) in an amount in excess of Fifty Thousand Dollars ($50,000) shall specifically be approved by the County's Risk Manager, or designee, upon review of Subrecipient's current audited financial report. If Subrecipient's SIR is approved, Subrecipient, in addition to, and without limitation of, any other indemnity provision(s) in this Contract, agrees to all of the following: 1) In addition to the duty to indemnify and hold the County harmless against any and all liability, claim, demand or suit resulting from Subrecipient's, its agents, employee's or subcontractor's performance of this Contract, Subrecipient shall defend the County at its sole cost and expense with counsel approved by Board of supervisors against same; and 2) Subrecipient's duty to defend, as stated above, shall be absolute and irrespective of any duty to indemnify or hold harmless; and 3) The provisions of California Civil Code Section 2860 shall apply to any and all actions to which the duty to defend stated above applies, and the Subrecipient's SIR provision shall be interpreted as though the Subrecipient was an insurer and the County was the insured. County of "Orange Page 10 of 47 City of Seal Beach OC Community Resources Contract # 012 -23010639 -CV DocuSign Envelope ID: DBA89F07-D282-49D6-B7AF-3E552400955A If the Subrecipient fails to maintain insurance acceptable to the County for the full term of this Contract, the County may terminate this Contract. Qualified Insurer The policy or policies of insurance must be issued by an insurer with a minimum rating of A- (Secure A.M. Best's Rating) and VIII (Financial Size Category as determined by the most current edition of the Best's Key Rating Guide/Property-Casualty/United States or ambest.com). It is preferred, but not mandatory, that the insurer be licensed to do business in the State of California (California Admitted Carrier). If the insurance carrier does not have an A.M. Best Rating of A -/VIII, the CEO/Office of Risk Management retains the right to approve or reject a carrier after a review of the company's performance and financial ratings. The policy or policies of insurance maintained by the Subrecipient shall provide the minimum limits and coverage as set forth below: Coverage Commercial General Liability Automobile Liability including coverage for owned, non -owned and hired vehicles Workers Compensation Employers Liability Insurance Network Security & Privacy Liability Professional Liability Sexual Misconduct Employee Dishonesty Minimum Limits $1,000,000 per occurrence $2,000,000 aggregate $1,000,000 per occurrence Statutory $1,000,000 per occurrence $1,000,000 per claims -made $1,000,000 per claims -made $1,000,000 aggregate $1,000,000 per occurrence $100,000 per occurrence Required Coverage Forms The Commercial General Liability coverage shall be written on Insurance Services Office (ISO) form CG 00 01, or a substitute form providing liability coverage at least as broad. County of Orange Page 11 of 47 City of Seal Beach OC Community Resources Contract 9 012 -23010639 -CV DocuSign Envelope ID: DBA89F07-D282-49D6-B7AF-3E552400955A The Business Auto Liability coverage shall be written on ISO form CA 00 01, CA 00 05, CA 0012, CA 00 20, or a substitute form providing coverage at least as broad. Required Endorsements The Commercial General Liability policy shall contain the following endorsements, which shall accompany the Certificate of Insurance: 1) An Additional Insured endorsement using ISO form CG 20 26 04 13 or a form at least as broad naming the County of Orange its elected and appointed officials, officers, agents and employees as Additional Insureds, or provide blanket coverage, which will state AS REQUIRED BY WRITTEN Contract. 2) A primary non-contributing endorsement using ISO form CG 20 01 04 13, or a form at least as broad evidencing that the Subrecipient's insurance is primary and any insurance or self-insurance maintained by the County of Orange shall be excess and non-contributing. The Network Security and Privacy Liability policy shall contain the following endorsements which shall accompany the Certificate of Insurance: 1) An Additional Insured endorsement naming the County of Orange, its elected and appointed officials, officers, agents and employees as Additional Insureds for its vicarious liability. 2) A primary and non-contributing endorsement evidencing that the Subrecipient's insurance is primary and any insurance or self-insurance maintained by the County of Orange shall be excess and non-contributing. The Workers' Compensation policy shall contain a waiver of subrogation endorsement waiving all rights of subrogation against the County of Orange, its elected and appointed officials, officers, agents and employees or provide blanket coverage, which will state AS REQUIRED BY WRITTEN Contract. All insurance policies required by this Contract shall waive all rights of subrogation against the County of Orange, its elected and appointed officials, officers, agents and employees when acting within the scope of their appointment or employment. The County of Orange shall be the loss payee on the Employee Dishonesty coverage. A Loss Payee endorsement evidencing that the County of Orange is a Loss Payee shall accompany the Certificate of Insurance. Subrecipient shall notify County in writing within thirty (30) days of any policy cancellation and ten (10) days for non-payment of premium and provide a copy of the cancellation notice to County. Failure to provide written notice of cancellation may constitute a material breach of the Contract, upon which the County may suspend or terminate this Contract. County of Orange Page 12 of 47 City of Seal Beach OC Community Resources Contract # 012 -23010639 -CV DocuSign Envelope ID: DBA89F07-D282-49D6-B7AF-3E552400955A If Subrecipient's Professional Liability and Network Security & Privacy Liability are "Claims -Made" policy(ies), Subrecipient shall agree to maintain coverage for two (2) years following the completion of the Contract. The Commercial General Liability policy shall contain a severability of interests clause also known as a "separation of insureds" clause (standard in the ISO CG 0001 policy). Insurance certificates should be forwarded to the agency/department address listed on the solicitation. If the Subrecipient fails to provide the insurance certificates and endorsements within seven (7) days of notification by the Contract Administrator, award may be made to the next qualified vendor. County expressly retains the right to require Subrecipient to increase or decrease insurance of any of the above insurance types throughout the term of this Contract. Any increase or decrease in insurance will be as deemed by County of Orange Risk Manager as appropriate to adequately protect County.. County shall notify Subrecipient in writing of changes in the insurance requirements. If Subrecipient does not deposit copies of acceptable Certificates of Insurance and endorsements with County incorporating such changes within thirty (30) days of receipt of such notice, this Contract may be in breach without further notice to Subrecipient, and County shall be entitled to all legal remedies. The procuring of such required policy or policies of insurance shall not be construed to limit Subrecipient's liability hereunder nor to fulfill the indemnification provisions and requirements of this Contract, nor act in any way to reduce the policy coverage and limits available from the insurer. P. Changes: Subrecipient shall make no changes in the work or perform any additional work without the County's specific written approval. Q. Change of Ownership/Name, Litigation Status, Conflicts with County Interest: Subrecipient agrees that if there is a change or transfer in ownership of Subrecipient's business prior to completion of this Contract, and the County agrees to an assignment of the Contract, the new owners shall be required under terms of sale or other instruments of transfer to assume Subrecipient's duties and obligations contained in this Contract and complete them to the satisfaction of the County. County reserves the right to immediately terminate the Contract in the event the County determines that the assignee is not qualified or is otherwise unacceptable to the County for the provision of services under the Contract. In addition, Subrecipient has the duty to notify the County in writing of any change in the Subrecipient's status with respect to name changes that do not require an assignment of the Contract. The Subrecipient is also obligated to notify the County in writing if the Subrecipient becomes a party to any litigation against the County, or a party to litigation that may .reasonably affect the Subrecipient's performance under the Contract, as well as County of Orange Page 13 of 47 City of Seal Beach OC Community Resources Contract # 012 -23010639 -CV DocuSign Envelope ID: DBA89F07-D282-49D6-B7AF-3E552400955A any potential conflicts of interest between Subrecipient and County that may arise prior to or during the period of Contract performance. While Subrecipient will be required to provide this information without prompting from the County any time there is a change in Subrecipient's name, conflict of interest or litigation status, Subrecipient must also provide an update to the County of its status in these areas whenever requested by the County. The Subrecipient shall exercise reasonable care and diligence to prevent any actions or cohditions that could result in a conflict with County interests. In addition to the Subrecipient, this obligation shall apply to the Subrecipient's employees, agents, and subcontractors associated with the provision of goods and services provided under this Contract. The Subrecipient's efforts shall include, but not be limited to establishing rules and procedures preventing its employees, agents, and subcontractors from providing or offering gifts, entertainment, payments, loans or other considerations which could be deemed to influence or appear to influence County staff or elected officers in the performance of their duties. R. Force Majeure: Subrecipient shall not be assessed with liquidated damages or unsatisfactory performance penalties during any delay beyond the time named for the performance of this Contract caused by any act of God, war, civil disorder, employment strike or other cause beyond its reasonable control, provided Subrecipient gives written notice of the cause of the delay to County within 36 hours of the start of the delay and Subrecipient avails himself of any available remedies. S. Confidentiality: Subrecipient agrees to maintain the confidentiality of all County and County -related records and information pursuant to all statutory laws relating to privacy and confidentiality that currently exist or exist at any time during the term of this Contract. All such records and information shall be considered confidential and kept confidential by Subrecipient and Subrecipient's staff, agents and employees. T. Compliance with Laws: Subrecipient represents and warrants that services to be provided under this Contract shall fully comply, at Subrecipient's expense, with all standards, laws, statutes, restrictions, ordinances, requirements, and regulations (collectively "laws"), including, but not limited to those issued by County in its governmental capacity and all other laws applicable to the services at the time services are provided to and accepted by County. Subrecipient acknowledges .that County is relying on Subrecipient to ensure such compliance, and pursuant to the requirements of paragraph "Z" below, Subrecipient agrees that it shall defend, indemnify and hold County and County Indemnitees (defined below) harmless from all liability, damages, costs and expenses arising from or related to a violation of such laws. U. Intentionally left blank V. Severability: If any term, covenant, condition or provision of this Contract is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remainder of the provisions hereof shall remain in full force and effect and shall .in no way be affected, impaired or invalidated thereby. W. Attorney Fees: In any action or proceeding to enforce or interpret any provision of this Contract, each party shall bear their own attorney's fees, costs and expenses. County of Orange Page 14 of 47 City of Seal Beach OC Community Resources Contract 9 012 -23010639 -CV DocuSign Envelope ID: DBA89F07-D282-49D6,-B7AF-3E552400955A X. Interpretation.; This ,Contract has been .negotiated :atarm's length: and, between persons,; sophisticated and knowledgeable_ _Jnahe, matters dealt,with; Jnthis! Contract. In addition each` party.._ had been represented by experienced and ::,knowledgeable independent legal counsel of their own choosing or has. knowingly declined to seek such counsel despite,,breing encouraged,and giuenithe opportunitytotdo{so,� -Each;party further acknowledges -that they<have notbeen influenced to, any extentiwhatsoever; in, executing this Contract by any other party hereto or by any person representing them, or both. Accordingly, ,any, 'rule; --or law ,(including California Civil ,Code Section!' 1654): or legal decision thatwould,gequire.interpretation ofanyamb..iguities, in�this-Contract,.against the :party,that f as,�drafted,.it.-,is not;applica6le and.;is=waiued. The.provisions;�of.this-,Contract .shalltbe,interpreted,in�a reasonable -,manner foieToct, the�purpose,of:-the parties and this Con, tract. .' Y. Employee -,Eligibility Verification: The Subrecipient warrants that it fully complies with .all Federal; and"State statutes. and regulations _regarding,the_emp,loyment.of aliens and ot�j prs ;and,gthat': all ,ifs; employees :perforrning7;;work :under ,this ,C,ontract rne'et the citizenship or alien statuvrequirement set forth in Federal statutes and regulations. The Subrecipientrshall. obtair, from all, employees performing.:work-hereunder; aNvpdfication and other documentation -of ernployrnent eligitiiliiy,status° reguired..by: Federal;;or State statutes'on regulations*including;�but=not;liniiteddo,the_Immigration,Reforrn•and.Control Act:of 1�986,;� 8 U..:S;C;: §1�324 et seq�, _ as: they currently exist,and eas-,they,mayrbevhereafter am, end�ed; Thew Subrecipient: shall retainall such q umentation�_for :all covered employees ifor.4the period,, prescribed:. -by jhet. law.. The; Subrecipient ,shall. indemnify, defend,,with .course,) approyedin,viiritingpby,:Co�unty; iOnd,hQld,i harmless; the; -County, and its County Indemnitees;, its. agents; officers, .an ds,Hemployees -from en ployer•sanctions and any other liability which may kie assessed against the Subrecipient or the County or County Indemnitees, any combination of,theatl reeJ'in connect i6m-with+�any alleged violation.of, any Federal or State_statutes -or ,regulations ,pertaining~.to:-;the -eligibility for employment.of any persons,;perfo•rriiing work. under this=Contract Z. Indemnification:._,,S.ubrecipient agrees to indemnify; :defend with,..counseLapproved in writing -by County, 'and hold,., County; its-, elected:;�and, appointedrrofficials;: officers, employees,. agents and those special districts and agencies which County's Board of Supervisors acts as the governing Board ("County Indemnitees") harmless from any claims, demands or'liability of any.kind or nature, including but not limited to personal injury or property damage, arising from or related to the services, products or other performance provided by Subrecipient pursuant to this Contract. If judgment is.entered against Subrecipient and County by a court of competent jurisdiction because of the concurrent active negligence of County or County Indemnitees, Subrecipient and County agree that liability.will be. apportioned as determined by the court. Neither party shall request a jury, apportionment. AA. Audits/Inspections: Subrecipient agrees to permit the County's Auditor -Controller or the Auditor 'Controller's authorized representative (including auditors from a private auditing firm hired by the County), access during normal working hours to all books, accounts, records, reports, files, financial records, supporting documentation, including payroll and accounts payable/receivable records, and other papers or property , of Subrecipient for the purpose of auditing or inspecting any aspect of performance under County ofOrange PageJI S of 47 .. City ofSeal-Beach; . OC Community. -Resources, Contract # 012 -23010639 -CV DocuSign Envelope ID: DBA89F07-D282-49D6-B7AF-3E552400955A this Contract. The inspection and/or audit will be confined to those matters connected with the performance of the Contract including, but not limited to, the costs of administering the Contract. The County will provide reasonable notice of such an audit or inspection. The County reserves the right to audit and verify the Subrecipient's records before final payment is made. Subrecipient agrees to maintain such records for possible audit for a minimum of three years after final payment, unless a longer period of records retention is stipulated under this Contract or by law. Subrecipient agrees to allow interviews of any employees or others who might reasonably have information related to such records. Further, Subrecipient agrees to include a similar right to the County to audit records and interview staff of any subcontractor related to performance of this Contract. Should the Subrecipient cease to exist as a legal entity, the Subrecipient's records pertaining to this Contract shall be forwarded to the County's Project Manager. BB. Contingency of Funds: Subrecipient acknowledges that funding or portions of funding for this Contract may be contingent upon State budget approval; receipt of funds from, and/or obligation of funds by, the State of California to County; receipt of funds from the Department of Housing and Urban Development ("HUD"), and inclusion of sufficient funding for the services hereunder in the budget approved by County's Board of Supervisors for each fiscal year covered by this Contract. If such approval, funding or appropriations are not forthcoming, or are otherwise limited, County may immediately terminate or modify this Contract without penalty. CC. Expenditure Limit: The Subrecipient shall notify the County of Orange assigned Contract Administrator in writing when the expenditures against the Contract reach 75 percent of the dollar limit on the Contract. The County will not be responsible for any expenditure overruns and will not pay for work exceeding the dollar limit on the Contract unless a written and approved change order to cover those costs has been issued. Board of Supervisor approval may be required. County of Orange Page 16 of 47 City of Seal Beach OC Community Resources Contract # 012 -23010639 -CV DocuSign Envelope ID: DBA89F07-D282-49D6-B7AF-3E552400955A Additional Terms and Conditions: 1. Scope of Contract: This Contract specifies the contractual terms and conditions by which the County will procure Coronavirus Aid, Relief, and Economic Security (CARES) Act, H.R. 748/ Community Development Block Grant/ Seal Beach Bathroom Accessibility Program from Subrecipient as further detailed in the Scope of Services, identified and incorporated herein by this reference as "Attachment R'. 2. Term of Contract: This Contract shall commence on January 25, 2023 and continue through August 31, 2023, unless otherwise terminated by the County.. 3. Renewal: This Contract may not be renewed. 4. Maximum Obligation: The total Maximum Obligation of County to the Subrecipient for the cost of services provided in accordance with this Contract is $_300,000, with individual Maximum Obligation budgets for each Fiscal Year as further detailed in the Budget Schedule, identified and incorporated herein by this reference as Attachment "C". 5. Amendments Changes/Extra Work: The Subrecipient shall make no changes to this Contract without the County's written consent. In the event that there are new or unforeseen requirements, the County has the discretion with the Subrecipient's concurrence, to make changes at any time without changing the scope or price of the Contract. If County -initiated changes or changes in laws or government regulations affect price, the Subrecipient's ability to deliver services, or the project schedule, the Subrecipient will give County written notice no later ten (10) days from the,date the law or regulation went into effect or the date the change was proposed and Subrecipient was notified of the change. Such changes shall be agreed to in writing and incorporated into a Contract amendment. Said amendment shall be issued by the County -assigned Contract Administrator, shall require the mutual consent of all Parties, and may be subject to approval by the County Board of Supervisors. Nothing herein shall prohibit the Subrecipient from proceeding with the work as originally set forth or as previously amended in this Contract. 6. Breach of Contract: The failure of the Subrecipient to comply with any of the provisions, covenants or conditions of this Contract shall be a material breach of this Contract. In such event the County may; and in addition to any other remedies available at law, in equity, or otherwise specified in this Contract: a) Terminate the Contract immediately, pursuant to Section K herein; b) Afford the Subrecipient written notice of the breach and ten (10) calendar days or such shorter time that may be specified in this Contract within which to cure the breach; c) Discontinue payment to the Subrecipient for and during the period in which the Subrecipient is in breach; and County of Orange Page 17 of 47 City of Seal Beach OC Community Resources Contract 9 012 -23010639 -CV DocuSign Envelope ID: DBA89F07-D282-49D6-B7AF-3E552400955A Offset against any monies billed by the Subrecipient but yet unpaid by the County those monies disallowed pursuant to the above. 7. Conditions Affecting Work: The Subrecipient shall be responsible for taking all steps reasonably necessary, to ascertain the nature and location of the work to be performed under this Contract; and to know the general conditions which can affect the work or the cost thereof. Any failure by the Subrecipient to do so will not relieve Subrecipient from responsibility for successfully performing the work without additional cost to the County. The County assumes no responsibility for any understanding or representations concerning the nature, location(s) or general conditions made by any of its officers or agents prior to the execution of this Contract, unless such understanding or representations by the County are expressly stated in the Contract. 8. Civil Rights: Subrecipient attests that services provided shall be in accordance with the provisions of Title VI and Title VII of the Civil Rights Act of 1964, as amended, Section 504 of the Rehabilitation Act of 1973, as amended; the Age Discrimination Act of 1975 as amended; Title II of the Americans with Disabilities Act of 1990, and other applicable State and Federal laws and regulations prohibiting discrimination on the basis of race, color, national origin, ethnic group identification, age, religion, marital status, sex or disability. 9. Conflict of Interest — Subrecipient's Personnel: The Subrecipient shall exercise reasonable care and diligence to prevent any actions or conditions that could result in a conflict with the best interests of the County. This obligation shall apply to the Subrecipient; the Subrecipient's employees, agents, and subcontractors associated with accomplishing work and services hereunder. The Subrecipient's efforts shall include, but not be limited to establishing precautions to prevent its employees, agents, and subcontractors from providing or offering gifts, entertainment, payments, loans or other considerations which could be deemed to influence or appear to influence County staff or elected officers from acting in the best interests of the County. 10. Conflict of'Interest — County Personnel: The County of Orange Board of Supervisors policy prohibits its employees from engaging in activities involving a conflict of interest. The Subrecipient shall not, during the period of this Contract, employ any County employee for any purpose. 11. Consulting Contract — Follow -On Work: No person, firm, subsidiary or subcontractor of a firm that has been awarded a consulting services contract or a contract which includes a consulting component may be awarded a Contract for the performance of services, the purchase of goods or supplies, or the provision of any other related action which arises from or can reasonably be deemed an end -product of work performed under the initial consulting to consulting -related Contract. County of Orange Page 18 of 47 City of Seal Beach OC Community Resources Contract # 012 -23010639 -CV DocuSign Envelope ID: DBA89F07-D282-49D6-B7AF-3E552400955A 12. Project Manager, County: The County shall appoint a Project Manager to act as liaison between the County and the Subrecipient during the term of this Contract. The County's Project Manager shall coordinate the activities of the County staff assigned to work with the Subrecipient. The County's Project Manager, in consultation and agreement with the County, shall have the right to require the removal and replacement of the Subrecipient's Project Manager and key personnel. The County's Project Manager shall notify the Subrecipient in writing of such action. The Subrecipient shall accomplish the removal within three (3) business days after written notice from the County's Project Manager. The County's Project Manager shall review and approve the appointment of the replacement for the Subrecipient's Project Manager and key personnel. Said approval shall not be unreasonably withheld. The County is not required to provide any additional information, reason or rationale in the event it requires the removal of Subrecipient's Project Manager from providing further services under the Contract. 13. Subrecipient's Project Manager and Key Personnel: Subrecipient shall appoint a Project Manager to direct the Subrecipient's efforts in fulfilling Subrecipient's obligations under this Contract. This Project Manager shall be subject to approval by the County and shall not be changed without the written consent of the County's Project Manager, which consent shall not be unreasonably withheld. The Subrecipient's Project Manager, in consultation and agreement with County, shall be assigned to this project for the duration of the Contract and shall diligently pursue all work and services to meet the project time lines. The County's Project Manager shall have the right to require the removal and replacement of the Subrecipient's Project Manager from providing services to the County under this Contract. The County's Project Manager shall notify the Subrecipient in writing of such action. The Subrecipient shall accomplish the removal within five (5) business days after written notice by the County's Project Manager. The County's Project Manager shall review and approve the appointment of the replacement for the Subrecipient's Project Manager. The County is not required to provide any additional information, reason or rationale in the event it The County is not required to provide any additional information, reason or rationale in the event it requires the removal of Subrecipient's Project Manager from providing further services under the Contract. 14. Subrecipient Personnel — Reference Checks: The Subrecipient warrants that all persons employed to provide service under this Contract have satisfactory past work records indicating their ability to adequately perform the work under this Contract. Subrecipient's employees assigned to this project must meet character standards as demonstrated by background investigation and reference checks, coordinated by the agency/department issuing this Contract. 15. Data — Title To: All materials, documents, data or information obtained from the County data files or any County medium furnished to the Subrecipient in the performance of this Contract will at all times remain the property of the County. Such data or information may not be used or copied for direct or indirect use by the Subrecipient after completion or termination of this Contract without the express written consent of the County. All County. of Orange Page 19 of 47 City of Seal Beach OC Community Resources Contract 9 012 -23010639 -CV DocuSign Envelope ID: DBA89F07-D282-49D6-B7AF-3E552400955A materials, documents, data or information, including copies, must be returned to the County at the end of this Contract. 16. Licenses: At its own expense, Subrecipient and its subcontractors, if any, shall, at all time during the term of this Contract, maintain in full force and effect such licenses or permits as may be required by the State of California or any other government entity. Subrecipient and his subcontractors, if any, shall strictly adhere to, and obey, all governmental rules and regulations now in effect or as subsequently enacted or modified, as promulgated by any local, State, or Federal governmental entity. 17. Disputes — Contract: A. The parties shall deal in good faith and attempt to resolve potential disputes informally. If the dispute concerning a question of fact arising under the terms of this Contract is not disposed of in a reasonable period of time by the Subrecipient's Project Manager and the County's Project Manager, such matter shall be brought to the attention of the Contract Administrator by way of the following process: The Subrecipient shall submit to the agency/department assigned Contract Administrator a written demand for a final decision regarding the disposition of any dispute between the parties arising under, related to, or involving this Contract, unless the County, on its own initiative, has already rendered such a final decision. 2. The Subrecipient's written demand shall be fully supported by factual information, and, if such demand involves a cost adjustment to the Contract, the Subrecipient shall include with the demand a written statement signed by a senior official indicating that the demand is made in good faith, that the supporting data are accurate and complete, and that the amount requested accurately reflects the Contract adjustment for which the Subrecipient believes the County is liable. B. Pending the final resolution of any dispute arising under; related to, or involving this Contract, the Subrecipient agrees to diligently proceed with the performance of this Contract, including the delivery of goods and/or provision of services. The Subrecipient's failure to diligently proceed shall be considered a material breach of this Contract. Any final decision of the County shall be expressly identified as such, shall be in writing, and shall be signed by the Director. If the County fails to render a decision within 90 days after receipt of the Subrecipient's demand, it shall be deemed a final decision adverse to the Subrecipient's contentions. Nothing in this section shall be construed as affecting the County's right to terminate the Contract for cause or termination for convenience as stated in Section K herein. 18. EDD Independent Subrecipient Reporting Requirements: Effective January 1, 2001, the County of Orange is required to file in accordance with subdivision (a) of Section 6041A of the Internal Revenue Code for services received from a "service County of Orange Page 20 of 47 City of Seal Beach OC Community Resources Contract 9 012 -23010639 -CV DocuSign Envelope ID: DBA89F07-D282-49D6-B7AF-3E552400955A provider" to whom the County pays $600 or more or with whom the County enters into a contract for $600 or more within a single calendar year. The purpose of this reporting requirement is to increase child support collection by helping to locate parents who are delinquent in their child support obligations. The term "service provider" is defined in California Unemployment Insurance Code Section 1088.8, Subparagraph 13.2 as "an individual who is not an employee of the service recipient for California purposes and who received compensation or executes a contract for services performed for that service recipient within or without the State." The term is further defined by the California Employment Development Department to refer specifically to independent Subrecipients. An independent Subrecipient is defined as "an individual who is not an employee of the ... government entity for California purposes and who receives compensation or executes a contract for services performed for that ... government entity either in or outside of California." The reporting requirement does not apply to corporations, general partnerships, limited liability partnerships, and limited liability companies. Additional information on this reporting requirement can be found at the California Employment Development Department web site located at http://www.edd.ca.gov/Employer Services.htm 19. Emergency/Declared Disaster Requirements: In the event of an emergency or if Orange County is declared a disaster area by the County, State or Federal government, this Contract may be subjected to unusual usage. The Subrecipient shall service the County during such an emergency or declared disaster under the same terms and conditions that apply during non-emergency/disaster conditions. The pricing quoted by the Subrecipient shall apply to serving the County's needs regardless of the circumstances. If the Subrecipient is unable to supply the goods/services under the terms of the Contract, then the Subrecipient shall provide proof of such disruption and a copy of the invoice for the goods/services from the Subrecipient's supplier(s). Additional profit margin as a result of supplying goods/services during an emergency or a declared disaster shall not be permitted. In the event of an emergency or declared disaster, emergency purchase order numbers will be assigned. All applicable invoices from the Subrecipient shall show both the emergency purchase order number and the Contract number. 20. Errors and Omissions: All reports, files and other documents prepared and submitted by Subrecipient shall be complete and shall be carefully checked by the professional(s) identified by Subrecipient as Project Manager and key personnel attached hereto, prior to submission to the County. Subrecipient agrees that County review is discretionary and Subrecipient shall not assume that the County will discover errors and/or omissions. If the County discovers any errors or omissions prior to approving Subrecipient's reports, files and other written documents, the reports, files or documents will be returned to Subrecipient for correction. Should the County or others discover errors or omissions in the reports, files or other written documents submitted by the Subrecipient after County approval thereof, County approval of Subrecipient's reports, files or documents shall not be used as a defense by Subrecipient in any action between the County and County of Orange Page 21 of 47 City of Seal Beach OC CommunityResources Contract # 012 -23010639 -CV DocuSlgn Envelope ID: DBA89F07-D282-49D6-B7AF-3E552400955A Subrecipient, and the reports, files or documents will be returned to Subrecipient for correction. 21. Non -Supplantation of Funds: Subrecipient shall not supplant any Federal, State, or County funds intended for the purposes of this Contract with any funds made available under this Contract. Subrecipient shall not claim reimbursement from County for, or apply sums received from County with respect to, that portion of its obligations which have been paid by another source of revenue. Subrecipient agrees that it shall not use funds received pursuant to this Contract; either directly or indirectly, as a contribution or compensation for the purposes of obtaining Federal, State, or County funds under any Federal, State, or County program without prior written approval from the County. 22. Satisfactory Work: Services rendered hereunder are to be performed to the written satisfaction of County. County's staff will interpret all reports and determine the quality, acceptability and progress of the services rendered. 23. Access and Records: A. County, the State of California and the United States Government and/or their representatives, shall have access, for purposes of monitoring, auditing, and examining, to Subrecipient's activities, books, documents and papers (including computer records and emails) and to records of Subrecipient's subcontractors, consultants, contracted employees, bookkeepers, accountants, employees and participants related to this Contract. Subrecipient shall insert this condition in each Contract between Subrecipient and a subcontractor that is pursuant to this Contract shall require the subcontractor to agree to this condition. Such departments or representatives shall have the right to make excerpts, transcripts and photocopies of such records and to schedule on site monitoring at their discretion. Monitoring activities also may include, but are not limited to, questioning employees and participants and entering any premises or onto any site in which any of the services or activities funded hereunder are conducted or in which any of the records of Subrecipient are kept. Subrecipient shall make available its books, documents, papers, financial records, etc., within three (3) days after receipt of written demand by Director which shall be deemed received upon date of sending. In the event Subrecipient does not make the above referenced documents available within the County of Orange, California, Subrecipient agrees to pay all necessary and reasonable expenses incurred by County, or County's designee, in conducting any audit at the location where said records and books of account are maintained. B. Records Retention. All accounting records and evidence pertaining to all costs of Subrecipient and all documents related to this Contract shall be kept available at Subrecipient's office or place of business for the duration of this Contract and thereafter for five (5) years after completion of an audit. Records which relate to: (1) complaints, claims, administrative proceedings or litigation arising out of the performance of this Contract; or (2) costs and expenses of this Contract to which County of Orange Page 22 of 47 City of Seal Beach OC Community Resources Contract # 012 -23010639 -CV DocuSign Envelope ID: DBA89F07-D282-49D6-B7AF-3E552400955A County or-anyyother;governmental_departM.ent, takes exception, shall:be retained ;beyond- the..fiye (5),years untilrfnal.resolution._br.disposition;.of, such appeals, litigation, claims, .or,exceptions. C. Liability. Subrecipient shall -pay, tq County.,thq fully amount t of, County's, liability to the State; or .Federal, government or an,y,department thereof>res„ulting from any ,,disallowance: or other :audit _exceptions, .'to the= extent that such :liability is Qattributable:to-Subrecipient's failure,.tqperform:under this Contract: 24. Signatur& in Counterparts: The Parties.;agree that. separate copies..of this :Contract and/or electronic signatures and handwritten -signatures may be -signed by each of the .Parties, and.this.Contract=will.have the same force and effect as. if thePriginal,�had-been signed by. all;the Parties. 25. Reports/Meetings: The Subrecipient shall develop reports and any other relevant ;do,euments}necessary;to. complete. the services, and _requirements as, set°forth in this contract. The: C,ounty's 'ProjectManager andthe Subr�ecipient's Project: Manager will meetF:o_q,, reasonable ;notice.,to, dis6Oss,the; Surbrecipient's performance:, and -progress under this Contract.. if requested;;the ;Subreciprent's Project=Mana°geroxand ,other project personnel shall,;aftend all ;meetings. The Subrecipient shall provide«such information that is requested by the County 4or_.the purpose of monitoring progress ,_under this Contract. 26. Subcontracting:: No ;performance,._of .this Contractor :any portion= thereofa;may be subcontracted ,by the Sub recipien , ithout- the -.express written ,-consent of =the -County. Any attempt by the Subrecipient to subcontractrq performance of this Contract without the express written consent of the County shall be invalid and shall constitute a breach of this -Contract: In the event .that the Subrecipient. is -authorized :by the County to-subcontrkact, this Contract. -shall. take precedence over1he terms of.the; Contract betw.eenL--Subfecipient and subcontractor, and shall incorporate by reference the terms of this Contract. The County shall;Jook to the-Subrecipientkfor-performance and indemnifcation-an4not°deal directly,with any subcontractor. AII� work. performed by-wsubcontractor, must, meet the approval of:the-County-.of Orange._ 27. Equal,Employment=0pporiunity.;;The S^ubrecipien�t_shalI. MLply�with, U.S: Executive -Order 11246:entitled, "Equal,E.mployment Opportunity" as�amended. by. Executive Order 111>375,and:assupplemented in Department of Labor,,.equlations (41 'CFR, 'Parf 60) and app licable,SState of Cal ifornia�reguiationsras.:maynow exist,or:=be,amendedain,the future. The Subrecipient_ shall, not discriminate, ;against .,ar%y employee_ or. applicant for employment'ron the basis of�race;,,c lor-;;national,Qrigin- ancestry, religion; ._sex; marital status, political affiliation or physical or mental`conditi.on. Regarding handicapped persons, the Subrecipient will not discriminate against any employee or applicant for employment because of physical or mental handicap in regard to any position: for which, the, employee or applicant -for ,employmentr,is;.qualified. The .,-Subrecipient: �agrees_,;to. provide. aequal,,;opportunity..-to,;:han di capped.. ;persons in employment or in:advancement nAe ;ployment or otherwise treat, -qualifietlzhandicapped County of Orange Page. 23�of 47, City ofSeal Beach OC'Community Resources: Contract 9 012-23010639-,GY DocuSign Envelope ID: DBA89F07-D282-49D8-67AF-3E552400955A individuals without discrimination based upon their physical or mental handicaps in all employment practices such as the following: employment, upgrading, promotions, transfers, recruitments, advertising, layoffs, terminations, rate of pay or other forms of compensation, and selection for training, including apprenticeship. The Subrecipient agrees to comply with the provisions of Sections 503 and 504 of the Rehabilitation Act of 1973, as amended, pertaining to prohibition of discrimination against qualified handicapped persons in all programs and/or activities as detailed in regulations signed by the Secretary of the Department of Health and Human Services effective June 3, 1977, and found in the Federal Register, Volume 42, No. 68 dated May 4, 1977, as may now exist or be amended in the future. Regarding Americans with disabilities, Subrecipient agrees to comply with applicable provisions of Title 1 of the Americans with Disabilities Act enacted in 1990 as may now exist or be amended in the future. 28. Gratuities: The Subrecipient warrants that no gratuities, in the form of entertainment, gifts or otherwise, were offered or given by the Subrecipient or any agent or representative of the Subrecipient to any officer or employee of the County with a view toward securing the Contract or securing favorable treatment with respect to any determinations concerning the performance of the Contract. For breach or violation of this warranty, the County shall have the right to terminate the Contract, either in whole or in part, and any loss or damage sustained by the County in procuring on the open market any goods or services which the Subrecipient agreed to supply shall be borne and paid for by the Subrecipient. The rights and remedies of the County provided in the clause shall not be exclusive and are in addition to any other rights and remedies provided by law or under the Contract. 29. News/Information Release: The Subrecipient agrees that it will not issue any news releases in connection with either the award of this Contract or any subsequent amendment of or effort under this Contract without first obtaining review and written approval of said news releases from the County through the County's Project Manager. 30. Notices: Any and all notices, requests demands and other communications contemplated, called for, permitted, or required to be given hereunder shall be in writing, except through the course of the Parties routine exchange of information and cooperation during the terms of the work and services. Any written communications shall be deemed to have been duly given upon actual in-person delivery, if delivery is by direct hand, or upon delivery on the actual day of receipt or no greater than four calendar days after being mailed by US certified or registered mail, return receipt requested, postage prepaid, whichever occurs first. The date of mailing shall count as the first day. All communications shall be addressed to the appropriate party at the address stated herein or such other address as the parties hereto may designate by written notice from time to time in the manner aforesaid. For County. OC Community Resources OC Community Resources Housing and Community Development Contract Development and Management Project Manager Contract Administrator County of Orange Page 24 of 47 City of Seal Beach OC Community Resources Contract # 012 -23010639 -CV DocuSign Envelope ID: DBA89F07-D282-49D6-B7AF-3E552400955A 1501 East St. Andrew Place, 1St Floor 601 N. Ross St., 6th Floor Santa Ana, CA 9270574930 Santa Ana, CA 92701 For Subrecipient: City of Seal Beach 211 Eighth Street, Seal Beach, CA 90740 Attn: Project Manager 31.Ownership of Documents: The County has permanent ownership of all directly connected and derivative materials produced under this Contract by the Subrecipient. All documents, reports and other incidental or derivative work or materials furnished hereunder shall become and remains the sole property of the County and may be used by the County as it may require without additional cost to the County. None of the documents, reports and other incidental or derivative work or furnished materials shall be used by the Subrecipient without the express written consent of the County. 32. Precedence: The Contract documents consist of this Contract and its exhibits and attachments. In the event of a conflict between or among the Contract documents, the order of precedence shall be the provisions of the main body of this Contract, i.e., those provisions set forth in the recitals and articles of this Contract, and then the exhibits and attachments. 33. Termination — Orderly: After receipt of a termination notice from the County of Orange, the Subrecipient may submit to the County a termination claim, if applicable. Such claim shall be submitted promptly, but in no event later than 60 days from the effective date of the termination, unless one or more extensions in writing are granted by the County upon written request of the Subrecipient. Upon termination County agrees to pay the Subrecipient for all services performed prior to termination which meet the requirements of the Contract, provided, however, that such compensation combined with previously paid compensation shall not exceed the total compensation set forth in the Contract. Upon termination or other expiration of this Contract, each party shall promptly return to the other party all papers, materials, and other properties of the other held by each for purposes of performance of the Contract. 34. County Branding Requirements — Publicity, Literature, Advertisement and Social Media: A. County owns all rights to the name, logos, and symbols of County. The use and/or reproduction of County's name, logos, or symbols for any purpose, including commercial advertisement, promotional purposes, announcements, displays, or press releases, without County's prior written consent is expressly prohibited. B. Contractor may develop and publish information related to this Contract where all of the following conditions are satisfied: County of Orange Page 25 of 47 City of Seal Beach OC Community Resources Contract 9 012 -23010639 -CV DocuSign Envelope ID: DBA89F07-D282-49D6-B7AF-3E552400955A 1. Contract Administrator/assigned Deputy Purchasing Agent provides its Written approval of the content and publication of the information at least 30 days prior to Contractor publishing the information, unless a different timeframe for approval is agreed upon by the Contract Administrator/assigned Deputy Purchasing Agent; 2. Unless directed otherwise by Contract Administrator/assigned Deputy Purchasing Agent, the information includes a statement that the program, wholly or in part, is funded through County, State and Federal government funds [funds identified as applicable]; 3. The information does not give the appearance that the County, its officers, employees, or agencies endorse: a. any commercial product or service; and, b. any product or service provided "by Contractor, unless approved in writing by Contract Administrator/assigned Deputy Purchasing Agent; and, 4. If Contractor uses social media (such as Facebook, Twitter, YouTube or other publicly available social media sites) to publish information related to this Contract, Contractor shall develop social media policies and procedures and have them available to the Contract Administrator/assigned Deputy Purchasing Agent. Contractor shall comply with County Social Media Use Policy and Procedures as they pertain to any social media developed in support of the services described within this Contract. The policy is available on the Internet at http://www.ocgov.com/qov/ceo/cio/govpolicies. THE REMAINDER OF THE PAGE WAS INTENTIONALLY LEFT BLANK 14 County of Orange Page 26 of 47 City of Seal Beach OC Community Resources Contract 9 012 -23010639 -CV DocuSign Envelope ID: DBA89F07-D282-49D6-B7AF-3E552400955A Program Specific Terms and Conditions: 35. Debarment: Subrecipient certifies that it is not debarred or suspended or otherwise excluded from or ineligible for participation in Federal/State assistance programs in accordance with 29 CFR Part 98. 36. Lobbying: A. Subrecipient .shall complete and immediately forward to the County the "Disclosure of Lobbying Activities," a copy of which is attached hereto as Exhibit 4 and incorporated herein by this reference, if subrecipient, or any person, firm or corporation acting on Subrecipient's behalf, engaged or engages in lobbying any federal office, employee, elected official or agency with respect to this Contract or funds to be received by subrecipient pursuant to this Contract. B. Subrecipient agrees that the funds provided herein shall not be used to promote, directly or indirectly, any political party, political candidate or political activity, except as permitted by law. 37. Fraud: Subrecipient shall immediately report all suspected or known instances and facts concerning possible fraud, abuse or criminal activity under this Contract. Subrecipient shall inform staff and the general public of how to report fraud, waste or abuse through appropriate postings of incident reporting notice. The County's Anti - Fraud Program can be accessed through: http://ocgov.com/gov/risk/programs/antifraud. 38. Fiscal Accountability: A. Financial Management System: Subrecipient shall establish and maintain a sound financial management system, based upon generally accepted accounting principles. Contractor's system shall provide fiscal control and accounting procedures that will include the following: i. Information pertaining to the line items as identified in Attachment C to this Contract; ii. Source documentation to support accounting records; and iii. Proper charging of costs and cost allocation. B. Subrecipient's Record: Subrecipient's records shall be sufficient to: i. Permit preparation of required reports; ii. Permit tracking of funds to a level of expenditure adequate to establish that funds have not been used in violation of the applicable restrictions on the use of such funds; iii. Permit the tracking of program income, or profits earned, and any costs incurred (such. as stand-in costs) that are otherwise allowable except for; and iv. Permit tracking and reporting of leveraging as required. C. Costs Charged: Cost shall be charged to this Contract only in accordance with the County and other requirements as required by funding source(s). County of Orange Page 27 of 47 City of Seal Beach OC Community Resources Contract # 012 -23010639 -CV DocuSign Envelope ID: DBA89F07-D282-49D6-B7AF-3E552400955A 39. Performance Standards: Subrecipient shall comply with and adhere to the performance accountability standards as described in this Contract and applicable regulations and the activity levels to be utilized by County for program evaluation and monitoring included, but not limited to those listed in the Attachment E -Performance Standards attached hereto and incorporated herein by reference. 40. Budget Schedule: Subrecipient agrees that the expenditures of any and all funds under this Contract will be in accordance with the Budget Schedule, a copy of which is attached hereto as Attachment C, and which by this reference is incorporated herein and made a part hereof as if fully set forth. 41. Payment Requirements: If funding levels are significantly affected by state or federal budget and funds are not allocated and available for the continuance of the function performed by Subrecipient, the Contract may be terminated by the County at the end of the period for which funds are available. The County shall notify Subrecipient at the earliest possible time of any service, which will or may, be affected by a shortage of funds. No penalty shall accrue to the County in the event this provision is exercised and the County shall not be obligated nor liable for any damages as a result of termination under this provision of this Contract, and nothing herein shall be construed as obligating the County -to expend or as involving the County in any Contract or other obligation for future payment of money in excess of appropriations authorized by law. A. Contract Amount: It is expressly agreed and understood that the total amount to be paid by County under this Contract shall not exceed the total County funding as set forth in Attachment B-Payment/Compensation to Subrecipient attached hereto and incorporated herein by reference. B. County will reclaim any unused balance of funds for reallocation to other County approved projects. C. Payment of Project Activities: 1. Payment of Project Activities: County will reimburse Subrecipient for eligible project -related costs only. Subrecipient shall submit requests for reimbursement to County on a monthly basis beginning on February 1 1, 2023, and must provide adequate documentation as required by County in accordance with the OC Community Resources Contract Reimbursement Policy, as set forth in Exhibit 1, attached hereto and incorporated herein by reference. In addition, Subrecipient will provide a progress Grantee Performance Report ("GPR Information Form") for the time period covered, as prescribed by County. Failure to provide any of the required documentation and reporting will cause County to withhold all or a portion of a request for reimbursement, or return the entire reimbursement package to Subrecipient, until such documentation and reporting has been received and approved by County. 2. If Subrecipient has no request for reimbursement during any quarter during the term of this Contract, a GPR Information Form, including and County of Orange Page 28 of 47 City of Seal Beach OC Community Resources Contract 9 012 -23010639 -CV DocuSign Envelope ID: DBA89F07-D282-49D6-B7AF-3E552400955A explanation as to why no invoices were being processed, shall be required in, lieu of a request for reimbursement. 3. The following "Required Expenditure Threshold" criteria have been established to guide the Subrecipient in structuring and scheduling their expenditure of funds received through this Contract, through term of Contract. The criteria thresholds are consistent with the criteria used by OC Community Resources to determine performance including, but not limited to, determinations of future award of funds, additional funding requests and/or determinations for the recapture of funding. *Milestone Date Minimum Required Expenditure Threshold May 31, 2023 70% of Contracted Amount Expended June 30, 2023 80% of Contracted Amount Expended Failure to achieve at least the aforementioned 50% drawdown, without extenuating circumstances, may cause any remaining balance in this Contract to be reclaimed by County, and will negatively affect future funding to Subrecipient. Failure to achieve the aforementioned 80% drawdown goal, without written exception approved by the Director, may cause any remaining balance in this Contract to be reclaimed by County, and will impact future funding to Subrecipient 4. Subrecipient will have fifteen (15) days following the expiration of the Contract to submit outstanding invoices for reimbursement of eligible costs incurred during the Contract period. After the fifteen (15) day period for submitting invoices has expired, County shall reallocate the remaining balance under this Contract for other program purposes and Subrecipient shall be ineligible for any further reimbursement. D. Funds shall not be disbursed for any costs incurred prior to the certification by County and/or HUD of Certificate(s) of Insurance as further defined in Paragraph O "Insurance Requirements" of this Contract. E. Eligible costs related to services provided by Subrecipient must be incurred during the period beginning January25, 2023. The Project shall be completed, and all funds provided through this Contract shall be expended on eligible Project activities through and including August 31, 2023. a. . F. County and Participating Cities previously entered into a Cooperation Agreement effective July 1, 2022 as amended, in. which both Parties agreed to cooperate in the undertaking, or assist in the undertaking, of community development and housing assistance activities. G. Metropolitan Cities with populations of over 50,000, are eligible to participate in the Community Planning and Development ("CPD") program funds directly from HUD and have opted to participate in the CPD programs through the County's Urban County Program as a metropolitan city. County of Orange Page 29 of 47 City of Seal Beach OC Community.Resources Contract # 012 -23010639 -CV DocuSign Envelope ID: DBA89F07-D282-49D6-B7AF-3E552400955A 42. Modification of Budget: Upon written approval of County, Subrecipient shall have the authority to transfer allocated program funds from one category of the overall program Budget to another category of the overall Budget. No such transfer may be made without the express prior written approval of County. A modification of the Budget may include the addition of any new Budget category. 43. Annual Audit: If Subrecipient expends Federal funds in a fiscal year which equal or exceed $750,000 (seven hundred fifty thousand dollars) as specified in 2 CFR Part 200.500- Subpart.F-Audit Requirements, Subrecipient shall cause an audit to be prepared by a Certified Public Accountant ("CPA') who is a member in good standing with the American Institute of Certified Public Accountants ("AICPA") of the California Society of CPA's. The audit must be performed annually in accordance with Generally Accepted Auditing Standards ("GAAS") authorized by the AICPA and Federal laws and regulations governing the programs in which it participates. Furthermore, County retains the right to require Subrecipient to submit similarly prepared audit at Subrecipient's expense even in instances when Subrecipient's expenditure is less than $750,000. Subrecipient will be required to identify corrective action taken in response to any findings identified by CPA related to their funded activity or, program. Subrecipient will ensure an annual financial audit is performed in compliance with the Federal Single Audit Act and will submit two (2) copies of such audit report, including a copy of the management letter, to County within six (6) months of the end of each Contract year in which Subrecipient has received federal funding (i.e., July 1 — June 30). Failure to meet this requirement may result in County denying reimbursement of funds to Subrecipient, as well as future funding qualification. Subrecipients, which are exempt from statutory audit requirements, shall maintain records, which are available for review by County or Federal officials. Subrecipient acknowledges that any and all "Financial Statements" submitted to County pursuant to this Contract become public records and are subject to public inspection pursuant to the California Public Records Act (Section 6250 et seq. of the California Government). 44. UEI and D -U -N -S Numbers and Related Information: UEI and D -U -N -S Numbers: A .unique, non -indicative 12 -and 9 digit identifiers issued and maintained by SAM.gov and the Dun & Bradstreet (D&B) that verifies the existence of a business entity. The UEI and D -U -N -S Numbers are needed to coordinate with the System for Award Management (SAM) that combines federal procurement systems and the Catalog of Federal Domestic Assistance into one new system. hfps://www.SAM.gov The UEI and D -U -N -S Numbers must be provided to County prior to the execution of this Contract. Subrecipient shall ensure all UEI and D -U -N -S information is up to date and the UEI and D -U -N -S Numbers status is "active," prior to execution of this Contract. If County cannot access the Subrecipient's UEI and D -U -N -S information related to this federal sub award on the Federal Funding Accountability and Transparency Act Sub Award Reporting System (SAM.GOV) due to errors in the Subrecipient's data entry for its UEI and D -U -N -S Numbers, the Subrecipient must immediately update the information as required. County of Orange Page 30 of 47 City of Seal Beach OC Community Resources Contract # 012 -23010639 -CV DocuSign Envelope ID: DBA89F07-D282-49D6-B7AF-3E552400955A If County cannot access the Subrecipient's UEI and D -U -N -S information related to this federal sub award on the Federal Funding Accounting and Transparency Act Sub Award Reporting System (SAM.GOV) due to errors in the Subrecipient's data entry for its UEI and D -U -N -S Numbers, the Subrecipient must immediately update the information as required. The County reserves .the right to verify and validate any information prior to contract award and during the entire term of the Contract. 45. Program Income: A. Subrecipient shall comply with regulations, as well as all applicable State or County regulations concerning the reporting and payment procedures for program income. B. Definition: "Program Income" means, as provided by 24 CFR § 570.504, gross income received by the Subrecipient directly generated by a grant supported activity, or earned only as a result of the grant agreement during the grant period. C. Use. The Subrecipient shall use all income received from said funds only for the same purposes for which said funds may be expended pursuant to the terms and conditions of this Contract. D. All Program Income accrued shall be returned to County on a quarterly basis prior to Subrecipient receiving any reimbursement from grant funds provided under this Contract. E. Subrecipient shall provide information of the receipt of Program Income by Subrecipient related to this Contract on all GPR Information Forms submitted with requests for reimbursement. F. Subrecipient shall complete and submit a Year -End Program Income letter, indicating amount of Program Income and include any reimbursement remittance necessitated therein, by July 15, after the close of the Contract fiscal year. 46. Performance: A. Subrecipient shall provide the oversight, administration, and project management necessary to accomplish all contracted activities in a timely manner. Subrecipient also agrees to comply with all applicable Federal, State, and local laws and regulations governing the funds provided under this Contract. B. Subrecipient shall comply with all applicable HUD regulations, as described in Paragraph 49 "Federal Administrative and Related Requirements" of this Contract, concerning administrative requirements and maintain records as to services provided and total number of persons served through the project, including but not limited to, population -served analysis (i.e., extremely -low income persons, very -low income persons, and low-income persons as defined County of Orange Page 31 of 47 City of Seal Beach OC Community Resources Contract 9,012723010639 -CV DocuSign Envelope ID: DBA89F07-D282-49D6-B7AF-3E552400955A by HUD). Such information shall be available for periodic monitoring by representatives of County or HUD and shall be submitted by°Subrecipient in report form to County by dates specified by County. C. The following "Performance Threshold" criteria shall be used to assess the level of performance of the Subrecipient, including Attachment A— Scope of Services, attached hereto and incorporated herein by reference. Furthermore, the criteria will be considered by OC Community Resources when determining future funding. In order to be considered in compliance with the performance threshold criteria, the Subrecipient must, on or before the required milestone date, submit to OC Community Resources a request for reimbursement which demonstrates that Subrecipient has expended funds and met their proposed accomplishment goals at the required levels, unless exempted in writing by the County. D. Subrecipient shall complete and submit a Year End GPR Information Form by September 15, 2023, after the close of the Contract fiscal year. E. Should the activity being funded through this Contract be completed, cancelled or terminated prior to the termination date set forth herein in Paragraph 2 "Term of Contract," or if funds allocated through this Contract are fully expended, prior to end of Contract term, Subrecipient must continue to serve its clients for the entire term of this Contract. Subrecipient shall complete and submit a Mid -Year and Year End GPR Information Form at the time of the completion, cancellation or termination. F. Subrecipient shall complete and submit a GPR Information Form in support of all requests for reimbursement. Said GPR Information Form shall consist of a cumulative report of project related accomplishments as set forth in Attachment A - Scope of Services, for the subject quarter. If at any time during the term of this Contract Subrecipient has no activity occuring during any quarter, Subrecipient shall prepare and submit to County a Quarterly GPR Information Form, regardless of actual activity. G. Subrecipient acknowledges that the GPR Information Form is a monitoring tool that will be reviewed and evaluated to determine Subrecipient's level of performance relative to this Contract. H. Subrecipient shall submit all requested data necessary to complete the Consolidated Annual Performance and Evaluation Report (CAPER), and monitor program accountability and progress in accordance with HUD requirements, in the format and at the time designated by County. I. Readiness – for Housing Rehabilitation and Public Facilities & Improvements Projects: Subrecipient shall be required to demonstrate to County its readiness to immediately initiate its Project upon execution of this Contract by providing to the County documentation including, but not limited to, the following: Board or Council Minutes/Resolution; Awarded bid documents with timeline requirements; and, executed Architect and Engineer (hereafter referred to as "A&E") contracts County of Orange Page 32 of 47 City of Seal Beach OC Community Resources Contract 9 612 -23010639 -CV DocuSign Envelope ID: DBA89F07-D282-49D6-B7AF-3E552400955A with specific project timelines consistent with funding. By July 30 of Contract term, Subrecipient shall provide County; a,; Project Readiness Checklist incorporating the status of all Project -phasing rniiestolies. In the, case of L milestones not yet reached,,,S,ubreci,pient,shall provide projected target dates for r.. n.• r. ,.. when said` milestones . ,96id.be rnet:, The Projeet-Readiness Checklist shall [..�. .4. clearly dem, 2nstratey that; _Subrecipient- -will rrneet the; "Minimum Required mExpenoiture,Thresholds" ase set,. orth in, ;this,,F,aragraphg,47.C. Subrecipient acknowledges ;that,- said . Project; Readiness „gheck, ist . may be considered to evaluate,the.perfo�rmanc�e,�of;the,�Subrecipient., � , 47. Performance, Monitoring: A. PeformahcW'Monitoring ofSubrecipient by County, State of California and/or HUD shall consist of requested and/or requir,edtwrittenweporting, as well as -onsite monitoring by County, State of,California°or-HUD representatives. B.County shall;;per odically;evaluates.Subrecipient's,progress inxomplying with the ferrns oftlisContract� Subrecipienfi shall cooperatetfully during such monitoring. County shall report the findings of each monitoring to Subrecipient. G. County, shall,;;monitor the,t performance. of Subrecipient against the goals, outcomes, ;milestones.and_ p_erformance,standards required herein. Substandard performance,;>„as-determineo,iby,, County,, willyconstitute non-compliance with_this .,Contract for. -v Mich ,CountyE,may, mmediatelypterminate the, -,Contract. If action to corre_ct.such 4substandard; perforrnancer;is.;not.,taken by Subrecipient within the ,. time period. specified by County, payment(s)14will .be denied in accordance with the, provision, s,pont 7.ned iqP this;Paragraph 47 of,th'is Contract. D. HUD ;in accordapce with,j24; C,FR. Part-57Q;.S,ub,part O, 570.902, will annually review the perform ance,of, Countytto- determine: whether County has .carried�out . ,its,Community,D.d eloprrn,entBfock,Grant (CDBG)F`assisted activities iri a timely manner -and has significantly disbursed CDBGJunds and met -the mandated 1.5 ratio” threshold. Subrecipient is responsible to;ensure timely drawdown of'funds. 48: -Federal Administratiue,,andi,Related-Requirements:- Subrecipient must comply with alkfederalkrequirements.as-.itpertains4for,24 0FR;,,Parts;:91-.and,570. Subrecipient acknow,led_gestthat administratioWof itsioperation;and; ervices.are subject to the - requiirements�as.establishedAn f -CFR P.artQ- 00, eVal.: Subrecipient shall procure all materials„property; or-serviceskiniaccordance,with't he requireiiients of 2 CFR § . 200:31:8-326.: _ - ;A. ,Financial;Management: � 1. �.Accountingt.Standards - !County of Orange. OC Community.Resources- Subrecipient agrees to comply with 24 CFR 84.21-28 and agrees to adhere to the accounting principles and."procedures required therein, 'utilize",- adequateti�ii fernaI,;,controls;.,!and `maintain .necessary source documentation foralltcosts,incurred-.,• k� Page 33,of,.47 City of Seal Beach . Contract #..012,;23010639 -CV , DocuSign Envelope ID: DBA89F07-D282-49D6-B7AF-3E552400955A 2. Cost Principles: The Subrecipient shall administer its program in conformance with 2 CFR Part 200, et al; (and if Subrecipient is a governmental or quasi - governmental agency, the applicable sections, of 24 CFR 85, "Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments,") as applicable. These principles shall be applied for all costs incurred whether charged on a direct or indirect basis. B. Documentation and Record Keeping Records to be Maintained Subrecipient shall maintain all records required by the Federal regulations specified in 24 CFR 570.506 that are pertinent to the activities to be funded under this Contract. Such records shall include, but not be limited to: a. Records providing a full description of each activity undertaken; b. Records demonstrating that each activity undertaken meets the one of the National Objectives of the CDBG program; C. Records required to determine the eligibility of activities; d. Records required to document the acquisition, improvement, use, or disposition of real property acquired or improved with CDBG assistance; e. Records documenting compliance with the fair housing and equal opportunity components of the CDBG program; f. Financial records as required by federal regulations 24 CFR 570.502, and 24 CFR 84.21-28; and g. Other records necessary to document compliance with Subpart K of 23 CFR. 2. Retention Subrecipient shall retain all financial records, supporting documents, statistical records, and all other records pertinent to this Contract for a period of five (5) years. The retention period begins on the date of the submission of the County's annual performance and evaluation report to HUD in which the activities assisted under the Contract are reported on for the final time. Notwithstanding the above, if there is litigation, claims, audits, negotiations or other actions that involve any of the records cited and that have started before the expiration of the five-year period, then such records must be retained until completion of the actions and resolution of all issues, or the expiration of the five-year period, whichever occurs later. 3. Client Data a. Subrecipient shall maintain client data demonstrating client eligibility for services provided for a period of five (5) years after the termination of all activities funded under this Contract, or after the County of Orange Page 34 of 47 City of Sea! Beach OC Community Resources Contract # 012 -23010639 -CV DocuSign Envelope ID: DBA89F07-D282-49D6-B7AF-3E552400955A resolution of all Federal audit finding, whichever occurs later. Such data, shall be consistent and include, but not limited to, client name, address, verifiable income level (as documented by income tax returns, employee payroll records, retirement statements, etc. or other third party documentation acceptable to County, for determining eligibility), and description of service provided. Such information shall be made available to HUD representatives, County monitors, or their designees, for review upon request. b. Subrecipient shall develop and implement procedures to ensure the confidentiality of records pertaining to any individual provided family violence prevention or treatment services under any project assisted under the subject program, including protection against the release of the address or location of any family violence shelter project, except with the written authorization of the person responsible for the operation of that shelter. 4. Disclosure Subrecipient shall maintain client data demonstrating client eligibility for services provided. Such data shall include, but not be limited to, client name, address, income level or other basis for determining eligibility, and description of service provided. Such information shall be made available to County monitors or their designees for review upon request. 5. Close -Outs Subrecipient's obligation to County shall not end until all close-out requirements are completed. Activities during this close-out period shall be completed in accordance with federal and State regulations and shall include, but are not limited to: making final payments; submitting final invoice(s), report(s), in accordance with the requirements of Paragraph 49, and documentation; disposing of program assets (including the return to County of all unused materials and equipment); remitting any program income balances and accounts receivable to County, and determining the custodianship of records. Notwithstanding the foregoing, the terms of this Contract shall remain in effect during any period that the Subrecipient has control over CDBG funds, including Program Income. C. Personnel & Participation Conditions 1. Civil Rights Compliance Subrecipient agrees to comply with California Civil Rights Act Ordinances and Title VI of the Civil Rights Act of 1964, as amended, Title VIII of the Civil Rights Act of 1968, as amended, Section 104(b) and Section 109 of Title I of the Housing and Community Development Act of 1974, as amended, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990, the Age Discrimination Act of 1975, Executive Order 11063, and with Executive Order 11246, as amended by Executive Orders 11375, 11478, 12107 and 12086. County of Orange Page 35 of 47 City of Seal Beach OC Community Resources Contract # 012 -23010639 -CV DocuSign Envelope ID: DBA89F07-D282-49D6-B7AF-3E552400955A 2. Nondiscrimination in Employment and Contracting Subrecipient agrees to comply with the non-discrimination in employment and contracting opportunities laws, regulations, and executive orders referenced in 24 CFR 570.607, as revised by Executive Order 13279, including 24 CFR Part 8, 24 CFR 570.602 and Section 504 of Rehabilitation Act of 1973, Americans with Disabilities Act of 1990, Executive Order 11063. The applicable non-discrimination provisions in Section 109 of the Housing and Community Development Act (HCDA) are still applicable. 3. Affirmative Action: Subrecipient agrees that it shall be committed to carry out an Affirmative Action Program that encompasses that principals provided in President's Executive Order 11246, as revised on January 4, 2002. 4. Americans with Disabilities Act: Subrecipient agrees to comply with Section 504 of the Rehabilitation Act of 1973 as amended; Title VI and VII of the Civil Rights Act of 1964 as amended; Americans with Disabilities Act, 42 USC 12101; California Code of Regulations, Title 2, Title 22: California Government Code, Sections 11135, et seq; and other federal and state laws and executive orders prohibit discrimination. All programs, activities, employment opportunities, and services must be made available to all persons, including persons with disabilities. 5. Drug -Free Workplace: The Subrecipient hereby certifies compliance with Government Code Section 8355 in matters relating to ,providing a drug-free workplace as set forth in Exhibit 2, attached hereto and incorporated herein by reference. The Subrecipient will: a. Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations, as required by Government Code Section 8355(a). b. Establish a drug-free awareness program as required by Government Code Section 8355(b) to inform employees about all of the following: i. The dangers of drug abuse in the workplace; ii. The Subrecipient's policy of maintaining a drug free workplace; iii. Any available counseling, rehabilitation, and employee assistance programs; and iv. Penalties that may be imposed upon employees for drug abuse violations. C. Provide as required by Government Code Section 8355(c) that every employee who works under this Contract: i. Will receive a copy of the company's drug-free policy statement; and County of Orange Page 36 of 47 City of Seal Beach OC Community Resources Contract 9 012 -23010639 -CV DocuSign Envelope ID: DBA89F07-D282-49D6-B7AF-3E552400955A ii. Will agree to abide by the terms of the company's statement as a condition of employment under this Contract. Failure to comply with these requirements may result in suspension of payments under the contract or termination of the contract or both, and the Subrecipient may be ineligible for award of any future County contracts if the County determines that any of the following has occurred: iii. The Subrecipient has made false certification, or iv. The Subrecipient violates the certification by failing to carry out the requirements as noted above. 6. Anti -Lobbying: Subrecipient certifies that it will comply with federal law (31 U.S.C. 1352) and regulations found at 24 CFR Part 87, which provide that: a. No federal appropriated funds will be paid, by or on behalf of it, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of congress, or an employee of a Member of Congress in connection with the awarding of any federal contract, the making of any federal grant, the making of any Federal loan, the entering into of any Cooperative Agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or Cooperative Agreement; and b. Subrecipient shall include subject anti -lobbying certification in award documents for all sub-Subrecipients at all tiers (including sub -subcontracts, sub-subgrants, and contract under grants, loans, and Cooperative Agreements) and that all sub-Subrecipients shall certify and disclose accordingly. 7. Employment Restrictions: a. Prohibited Activity: Subrecipient is prohibited from using funds provided herein, or personnel employed in the administration of the program, for: political activities, sectarian or religious activities, lobbying, political patronage, and nepotism activities. b. OSHA: Where employees are engaged in activities not covered under the Occupational Safety and Health Act of 1970, they shall not be required or permitted to work, be trained, or receive services in buildings or surroundings or under working conditions which are unsanitary, hazardous or dangerous to the participants' health or safety. C. Employee Rights i. Federal Minimum Wage Subrecipient must follow the Fair Labor Standards Act (FLSA), as it currently exists and it may be amended, which sets basic minimum wage and overtime pay standards. These standards are enforced by The United States Department of Wage and Hour Division under Department's County of Orange Page 37 of 47 City of Seal Beach OC Community Resources Contract # 012 -23010639 -CV DocuSign Envelope ID: DBA89F07-D282-49DB-B7AF-3E552400955A Wage and Hour Division. The Federal minimum wage provisions are contained in the FLSA. Many states also have minimum wage laws. In cases where an employee is subject to both state and federal minimum wage laws, the employee is entitled to the higher minimum wage. d�. California Minimum Wage ;i. Subrecipient must follow the California enacted legislation signed by the 'Governor of California, raising the minimum wage for all industries (MW -2007). (AB 1835, CH230, Stats of 2006, adding sections 1182.12 and 1182.13 to the California Labor Code.) Pursuant to its authority under Labor Code section 1182.13, the Department of Industrial Relations amends and republishes Sections, 1, 2, 3, and 5 of the General Minimum Wage Order. MW -2001, Section 4, Separability, has not been changed. Consistent with this enactment, amendments are made to the minimum wage, and the meals and lodging credits sections of all of the IWC's industry and occupation orders. This summary must be made available to employees in accordance with the IWC's wage orders. Copies of the full text of the amended wage orders may be obtained by ordering on-line at www.dir.ca.aov/WP.asp or by contacting your local Division of Labor Standards Enforcement office. e. Hatch Act: Subrecipient agrees that no funds provided, nor personnel employed under this Contract, shall be in any way or to any extent engaged in the conduct of political activities in violation of the Hatch Act, 5 U.S.C. Section 1501 et seq. and Chapter 15 of Title V of the U.S.C. f. Religious Organization/Activities: In accordance with 24 CFR 570.2000), Subrecipient shall not discriminate against faith -based organizations in administering its federal HUD activities. Subrecipient agrees that funds provided under this Contract will not be utilized for inherently religious activities prohibited by 24 CFR 570.2000), such as worship, religious instruction, or proselytization or to promote religious interest, or for the benefit of a religious organization. 8. Labor Standards a. Subrecipient agrees to contact County no less than fourteen (14) days prior to the Pre -Construction Meeting date to seek consultation regarding application of requirements per federal labor standards regulations or Davis -Bacon related Acts. b. Subrecipient will comply with Davis -Bacon Act and/or State Prevailing Wage requirements, when applicable. C. Subrecipient agrees to comply with all applicable requirements of the Secretary of Labor in accordance with the Davis -Bacon Act, the provisions of Contract Work Hours and Safety Standards Act, the County of Orange Page 38 of 47 City of Seal Beach OC Community Resources Contract # 012 -23010639 -CV DocuSign Envelope ID: DBA89F07-D282-49D6-B7AF-3E552400955A Copeland "Anti -Kickback" Act (40 U.S.C. 276, 327-333), and all other applicable Federal, State and local laws and regulations pertaining to labor standards. Subrecipient shall maintain all applicable documentation, which demonstrates compliance with hour and wage requirements of this part. Such documentation shall be made available to County for review upon request. d. Subrecipient agrees that, except with respect to the rehabilitation or construction of residential property designed for residential use for less than eight (8) units, all Subrecipients engaged in contracts of $2,000.00 or more for construction, renovation or repair of any building or work financed in whole or in part with assistance provided under this Contract, shall comply with all applicable federal requirements including Department of Labor regulations, under 29 CFR, Parts 3, 1, 5, 7 and 1926 governing the payment of wages and ratio of apprentices and trainees to journeymen. Nothing hereunder is intended to relieve e. Subrecipient of its obligation, if any, :to require payment of the higher rate under state or local laws Subrecipient shall insert provisions meeting the requirements of this Paragraph in all such Contracts. In case where the Davis -Bacon Act applies, Subrecipient agrees to submit the Construction Bid Package for this project to County for modification, Subrecipient shall construct project in accordance with the approved Construction Bid Package. 9. California Labor. Code Compliance a. Prevailing Wage laws apply, Subrecipient hereby agrees to pay, or cause its subcontractors to pay, Prevailing Wage rates at all times for all construction, improvements, or modifications to be completed for County under this Contract. Subrecipient herein agrees that Subrecipient shall post, or cause to be posted, a copy of the most current, applicable Prevailing Wage rates at the site where the construction, improvements, or modifications are performed. b. Payroll Records Subrecipient agrees that: Certified, copies of all payroll records for this project shall be required pursuant to the provisions of California Labor Code "Section 1776". The reporting format and words of certification shall be as indicated in Title 8 of the California Code of Regulations, Section 16401. Certified copies of the payroll records of all subcontractors working on this project are required. It shall be the responsibility of the prime contractor to ensure subcontractor compliance. Certified copies of all payroll records shall be submitted on a weekly basis to County through the duration of this Contract. Subrecipient acknowledges that failure to comply with Section 1776 may result in a forfeiture of one hundred dollars ($100) for each calendar day, or portion thereof, for each worker, until strict compliance is effectuated, County of Orange Page 39 of 47 City of Seal Beach OC Community Resources Contract # 012 -23010639 -CV DocuSign Envelope ID: DBA89F07-D282-49D6-B7AF-3E552400955A and it should be recognized that a contractor or subcontractor, or agent or representative thereof who neglects to comply is guilty of a misdemeanor pursuant to California Labor Code Section 1777. 10. Economic Opportunities Compliance Subrecipient agrees to abide by the provisions of OMB Circulars 102 and 110, as applicable, 24 CFR 570.611 with respect to conflicts of interest, and covenants that it presently has no financial interest and shall not acquire any financial interest, direct or.indirect, which would conflict in any manner or degree with the performance of services required under this Contract. Subrecipient further covenants that in the performance of this Contract no person having such a financial interest shall be employed or retained by Subrecipient hereunder. These conflict of interest provisions apply to any person who is an employee, agent, consultant, officer, or elected official or appointed official of County or Subrecipient, or any designated public agencies which are receiving funds under the CDBG Entitlement Program. This Contract is subject to the requirements of 12 USC 1701u, the HUD regulations issued pursuant thereto at 24 CFR, 135.1 et seq., and any applicable rules and orders of HUD issued Federal financial assistance shall be conditioned upon compliance with 12 USC 1701 u. Failure to fulfill these requirements shall subject Subrecipient and any sub-Subrecipients, their successors and assigns, to those remedies specified herein. Subrecipient certifies and agrees that no conflict exists which would prevent compliance with requirements. The Subrecipient agrees to abide by 24 CFR, 135.38, below and will insert the following clause in any subcontracts executed with third parties for work covered by this Contract: a. The work to be performed under this Contract is subject to the requirements of Section 3 of the Housing and Urban Development Act of 1968, as amended (12 USC §1701u) ("Section 3"). The purpose of Section 3 is to ensure that employment and other economic opportunities generated by HUD assistance or HUD - assisted developments covered by Section 3 shall, to the greatest extent feasible, be directed to low- and very low-income persons, including persons who are recipients of HUD assistance for housing, with a preference for both targeted workers living in the service area or neighborhood of the Development and YouthBuild participants, as defined at 24 CFR Part 75 ("Section 3 Regulations"). County of Orange Page 40 of 47 City of Seal Beach OC Community Resources Contract # 012 -23010639 -CV DocuSign Envelope ID: DBA89F07-D282-49D6-B7AF-3E552400955A b. The Parties agree to comply with HUD's Regulations in 24 CFR, Part 75 which implement Section 3. As evidenced by their execution of this Contract,, the Parties certify that they are under no contractual or other impediments that would prevent them from complying with the Section 3 Regulations. C. The Sub -recipient, contractor, and subcontractor agrees to send to each labor organization or representative of workers with which the Sub -recipient, contractor, and subcontractor has a collective bargaining agreement or other understanding, if any, a notice advising the labor organization or workers' representative of the Sub -recipient, contractor, and subcontractor's commitments under this section of the Contract and will post copies of the notice in conspicuous places at the worksite where both employees and applicants for training and employment positions can see the notice. The notice shall describe the Section 3 preference and shall set forth the following: (i) minimum number and job titles subject to hire, (ii) availability of apprenticeship and training positions, (iii) qualifications for each, (iv) name and location of the person(s) taking applications for each of the positions, and (v) the anticipated date the work shall begin. The Sub -recipient, contractor, and subcontractor agrees to include this Section 3 clause in every subcontract subject to compliance with regulations in Section 3 Regulations and agrees to take appropriate action, as provided in an applicable provision of the subcontractor in this Section 3 clause, upon a finding that the subcontractor violates the regulations in Section 3 Regulations. The Sub -recipient, contractor, and subcontractor will not subcontract with any subcontractor where the Sub -recipient, contractor,, and subcontractor has notice or knowledge that the subcontractor has been found in violation of the regulations 24 CFR part 75. e. The Sub -recipient, contractor, and subcontractor will certify that any vacant employment positions, including training positions, that are filled (1) after a contractor is selected but before the Contract is executed, and (2) with persons other than those to whom the regulations of 24 CFR part 75 require employment opportunities to be directed, were not filled to circumvent the Sub -recipient, contractor, and subcontractor's obligations under 24 CFR part 75 Noncompliance with HUD's regulations in 24 CFR part 75 may result in sanctions, termination of this Contract for default, and debarment or suspension from future HUD assisted contracts. 11. Environmental Conditions: County of Orange Page 41 of 47 City of Seal Beach OC Community Resources Contract 9 012 -23010639 -CV DocuSign Envelope ID: DBA89F07-D282-49D6-B7AF-3E552400955A Subrecipient shall comply with HUD Environmental Review under HUD regulations at 24 CFR 58 et seq., which implement the National Environmental Policy Act (NEPA); and, the California Environmental Quality Act (CEQA). No costs shall be incurred and no funds shall be disbursed prior to certification by County and/or HUD of environmental compliance. Subrecipient shall incur no costs for any project -related activity defined in Subrecipient Scope of Services and County shall not disburse funds prior to certification by County and/or HUD"for environmental compliance. Subrecipient shall provide requested material to County for the Environmental Review process required by applicable regulations. a. Air and Water: Subrecipient agrees to comply with the following regulations in so far as they apply to the performance of this Contract: Clean Air Act, 42 U.S.C., 1857, et seq. Federal Water Pollution Control.Act, as amended, 33 U.S.C. 1251, et seq. Environmental Protection Agency (EPA) regulations pursuant to 40 CFR 50 and 40 CFR 58. b. Flood Disaster Protection: Subrecipient agrees to .comply with the requirements of the Flood Disaster Protection Act of 1973, including as applicable any regulations set forth in 24 CFR 55, (implementing Executive Order 11988) in regard to the sale, lease or other transfer of land acquired, cleared, or improved under the terms of this Contract, as it may apply to the provisions of this Contract. c. Lead -Based Paint: Subrecipient agrees that any construction or rehabilitation of residential structures with assistance provided under this Contract shall be subject to HUD Lead -Based Paint Regulations at 24 CFR 570.608, and 24 CFR 35, particularly, 24 CFR 35.100 through 35.175. Such regulations pertain to all HUD -assisted housing and require that all owners, prospective owners, and tenants or properties constructed prior to 1978 be properly notified with the "Protect Your Family From Lead In Your Home" publication, found at hfp://www.epa.gov/lead that such properties may include lead- based paint. d. Historic Preservation: Subrecipient agrees to comply with the Historic Preservation requirements set forth in the National Historic Preservation Act of 1966, as amended (16 U.S.C. 470) and the procedures set forth in 36 CFR 800, Protection of Historic 'Properties, insofar as they apply to the performance of this Contract. In general, this requires concurrence from the State Historic Preservation Officer for all rehabilitation and demolition of historic properties that are fifty years old or older or that are included on a Federal, State, or local historic property list. County of Orange Page 42 of 47 City of Sea[ Beach OC Community Resources Contract # 012 -23010639 -CV DocuSign Envelope ID: DBA89F07-D282-49D6-B7AF-3E552400955A e. Energy EffIciency Standards: Subrecipient�, agrees to:,:. comply with the California Energy, CornmissionA$sembly: Bilk, 70, Title 24, Part I of the. California Code ; of _Regulations ,.(AB9�!70: ,Building , Efficiency Energy Standards) - in:. regard;�to, ;construction and property development, when, applicable. . f... Modifications/T ansferk of•Real: Property: saw, .,„..«p. Y.,yAny.; :proposed; :inodifoation or change in use of real property .,acquii-,ed-or,imp,rov,ed;,in wholezor in part, by CDBG funds from the use:plan , ediatto ime9frthe,acquisition or improvement, including _dispositionjs ptohibited. i. Subr)ecipient .shall-. ensure that any real property under SUbrecipients. controla ,that was acquired or improved- in whole or in part with;CDBG funds in.Fexcess ,of'$25,000 is either: i.i.. Q dJp-,meet.one}ofihe,national objectives contained.in 24 CFR 579,.>2:08,,for-a�period not less than five years, or; for such period ;of time as determined to be appropriate;b..y„County_;-,after expiration! of the Contract and., close-out of-:Suljrecipient°s participation- in, the .CDBG Program, or;auntihfive years after the close-out ,:of the;grant:from which the assistance to the property, whicheyer,occurs first; -,or, i.ii: -., Disposedof in a mannerT�,vhich results in County being reimbursed in::an.,amount equal.to the -current fair market..value_.of the property less any portion=thereof attributable to -expenditures of non-CDBG funds for a acquisitioniof; or. improvement to, the property. Such �reirITIL) rnen, t is -not -required after McMperiod of -time spe�cifed in accordanc. -ith this Paragraph -49. rProperty,Recotds: . Subrecipient-sh'all maintain.,real. property inventory records, which clearly identifyipropersties:purschased,jmproved, or sold. Properties retained shall,continue to meet -eligibility criteria, rental limitations, health safety ands uilding; codes,, etc:;;,and shall conform to federal -and;.State regulations. h. , >AEquipment-, ,5ubrecipient, shall use, manages ,and dispose of equipment in h accordance with,federal andrState. regulations. i. Subcontracts: i. Subrecipient shall submit all subcontract agreements to County for review and. consent prior to enteringjnto;,such subcontracts.. For construction subcontracts,: Subrecipient shall. submit. the Construction .Bid Package -to ;County for review and written approval -by Director or designee prior to advertising for bids- and award for the construction contract. Subrecipient shall,construct Project in accordance with the Construction Bid Package, which Director approved, unless prior written approval is received from Director for County of Orange. Page 43 -of 47 City ofSeal Beach., OC Community, Resources Contract # 01.-2-23010639 `'CY DocuSlgn Envelope ID: DBA89F07-D282-49D6-B7AF-3E552400955A modification thereof. ii. Subrecipient shall assume responsibility for all subcontracted services to assure Contract compliance. iii. Subrecipient shall cause all of the provisions of this Contract in entirety to be included in and made a part of any subcontract executed in the performance of this Contract. iv. Subrecipient shall monitor all subcontracted services on a quarterly basis to assure Contract compliance. Results of said monitoring efforts shall be summarized in written form, and supported with documented evidence of follow-up actions(s) to correct any area(s) of Contract non- compliance. Documentation shall be made available for periodic monitoring by representatives of County and/or 4 HUD. j. Fair Housing: Subrecipient shall affirmatively further fair housing in accordance with 24 CFR 570. Under section 8O8(e)(5) of the Fair Housing Act, HUD has a statutory duty to affirmatively further fair housing. HUD requires the same of its funded sub -recipients. The Subrecipient has a duty to affirmatively further fair housing opportunities for classes protected under the Fair Housing Act, along with all applicable State & Federal requirements. k. Grantor Recognition: Subrecipient shall insure recognition of the role of the County in providing services through this Contract. All activities, facilities and items utilized pursuant to this Contract shall be prominently labeled as to funding source. In addition, Subrecipient will include a reference to the support provided herein in all publications made possible with funds made available under this Contract. Subrecipient will retain documentation of such recognition, which shall be available for periodic monitoring by representatives of County or HUD. I. Rehabilitation Act: Subrecipient agrees to comply with any federal regulations issued pursuant to compliance with Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. 706) which prohibits discrimination against the handicapped in any federally assisted program. County shall provide Subrecipient with any guidelines necessary for compliance with that portion of the regulations in force during the term of this Contract. 49. Definitions: For the purposes of this Contract the following definitions shall apply: County of Orange Page 44 of 47 City of Seal Beach OC Community Resources Contract # 012 -23010639 -CV DocuSign Envelope ID: DBA89F07-D282-49D6-B7AF-3E552400955A A. OC Community Resources (OCCR): Designated as the Lead for the development and implementation of County of Orange Urban County Program's Consolidated Plan. B. Director: Director of OC Community Resources, or designee. C. Grantee Performance Report (GPR) Information Form: A Program activity data document provided by County to Subrecipient used to monitor, track and report the performance of Subrecipient. D. OC Community Resources Contract Reimbursement Policy: A County document setting policies regarding types of documentation required to support the costs incurred and paid (including but not limited to copies of paid invoices, certified payroll registers, bank statements, etc.) E. Project: Any site or sites, including buildings, and/or activities assisted with federal program funds. F. OMB: Federal Office of Management and Budget. G. CAPER: Consolidated Annual Performance and Evaluation Report. An annual published report to HUD and the public on all housing -related activities. H. CDBG: 24 CFR Part 570 - Community Development Block Grant — the CDBG regulations set forth eligible activities and the national objectives that each activity must meet. The Catalog of Federal Domestic Assistance (CFDA) # 14.218 distributes formula grants (CDBG) to develop viable urban communities by providing decent housing, a suitable living environment, and expanding economic opportunities, principally for persons of low and moderate income. I. Continuum of Care: An Orange County group composed of representatives of relevant organizations that serve homeless and formerly homeless persons that are organized to plan for and provide, as necessary, a system of services to address the various needs of homeless persons and persons at risk of homelessness. J. Homeless Management Information System (HMIS): The information system designated by the Continuum of Care to comply with HUD's data collection, management, and reporting standards and used to collect client -level data and data on the provision of housing and services to homeless individuals and families and persons at risk of homelessness. (24 CFR Part 580) K. Equipment: Tangible, non -expendable, personal property having a useful life of more than one year and an acquisition cost of $5,000 or more per unit. L. Substantial Amendment: The following criteria will be used by the County — if any one criteria applies, a substantial amendment will be required: County of Orange Page 45 of 47 City of Seal Beach OC Community Resources Contract # 012 -23010639 -CV DocuSlgn Envelope ID: DBA89F07-D282-49D6-B7AF-3E552400955A i. A new activity not previously listed and described in the Consolidated Plan/Annual Action Plan; ii. When a proposal is made to amend the description of an existing activity in such a way that the newly described purpose, scope, or beneficiaries differ significantly from the original activity's purpose, scope, or beneficiaries; and/or iii. An increase in the amount of Federal Community Planning Development and/or local funds allocated to an existing activity when the following apply: a. An increase in funding for a public service activity in an amount that is consistent with County policy; or b. An increase in the funding for public facility improvements/housing rehabilitation in an amount that is consistent with County policy. M. Construction Bid Package: A package of bidding documents which includes the proposal, bidding instructions, Contract documents, detailed estimated costs, and plans and specifications for a construction project, all prepared in accordance with applicable Federal regulations. N. Program Administration: An activity relating to the general management, oversight and coordination of community development programs. Costs directly related to carrying out eligible activities are not included. THE REMAINDER OF THE PAGE WAS INTENTIONALLY LEFT BLANK County of Orange Page 46 of 47 City of Seal Beach OC Community Resources Contract # 012 -23010639 -CV DoPuSign'Envdope ID: D,BA89F07-D282-49D6-87AF-3E552400955AI Signature.,,Pane INMITNESS WHEREOF-, the Parties hereto: -certify that they have read and undefilg�lit'a'uini'i'd'Z"a'll',th terms and conditions co'ntdin 6d,,helrein 466,'have hereby cause this Contract to.b',*-e.,, exec te,d *City of§ealBeach A DocuSigned by: f -Name: Jill R. Ingram Name: Title: city Manager Title--.,; Dated: 1/18/21023 *For Sulbrecipients that a - re, corporations, signature requirements are as follows: 1). One 'signature,.,;by`ihb Chairman .of the 'Board, the ;President or any Vice PhEi . sid6nt, and 2)' One signaturO.-bv the, secretary" -s any-Assistanf., secretary, th6,.Chief`-rinancial.Qf.-fj-�c'e'r or an Assistant Trb'asdrer. For, Subrecipients that are not c6epi-r5tions. 'ffi6 pefsoh Who" las authority to, bind the Subrecipient to a con -tract, must sign onkone of,the lines above. COUNTY 0YOR-ANGE, A Political :�ib'di'vi'si��o'n*o"f"the,,State,of California COUNTYAUTH0RIZEWSIV&TM:` Ds Nina. Cam'pmas --t-Admiih-istrator 24/-2023 APPROVED.AS TOJFORM ;; f';L D E P q__*0'y'N"COUNSEL V TY ocu igne y 1:7 14, blA n;1/18%202.3B Dated - 'Y 4: Depqty�Qq0nty-,Cqunsel Couqty.?f,,Orange P: qge, 47,pf4 7 City ofSaal OC C6Wmuh ryResources, Con tract AI -2-23 0 1 0639r_CV;--, DocuSign Envelope ID: DBA89F07-D282-49D6-B7AF-3E552400955A ATTACHMENT A 9L�F0�� SCOPE OF SERVICES CORONAVIRUS AID, RELIEF, AND ECONOMIC SECURITIES (CARES) ACT, H.R.748 COMMUNITY DEVELOPMENT BLOCK GRANT HOUSING REHABILITATION SEAL BEACH BATHROOM ACCESSIBILITY PROGRAM 1. Scope of Services A. HUD Matrix Code / Activity: 14 A Rehabilitation: Single -Unit Residential / Subrecipient activities as described in the Contract and the Scope of Services shall comply with the definition and requirements set forth in 24 CFR 570.202(a) (1) and cares act requirements. B. Project Title: Seal Beach Bathroom Accessibility Program C. Program Description: The Subrecipient shall use CDBG funds received under this Contract to continue its Seal Beach Bathroom Accessibility Program ("Program"). The Program will assist between 40 to 55 frail and/or disabled senior households within the City of Seal Beach. Subrecipients shall significantly improve bathroom accessibility and safety by "cutting -down" the tub walls and converting the tub/shower into an accessible "shower -only." Subrecipient shall improve accessibility to the bathroom facilities for these seniors, as well as reduce the likelihood of them falling in the bathroom and shall follow the requirements set forth in Attachments C and E. In addition, Subrecipient shall provide grab bars, install benches, and/or high -boy toilets that are compliant with American with Disabilities Act (ADA). Grant funding will average $5,600 per unit and will only be available to County of Orange Page 9 of 4 City of Seal Beach OC Community Resources Contract # 012 -23010639 -CV DocuSign Envelope ID: DBA89F07-D282-49D6-B7AF-3E552400955A ATTACHMENT A Seniors who are income qualified, own their unit, and have a doctor's verification of their health need for the improvements due to mobility problems, pain of movement, loss of balance or other disabilities. For the past 17 years, CDBG funding for this program has assisted over 1,346 Seniors. No exterior rehabilitation work will occur. D. Project Need: Many homes in Seal Beach were built before accessibility standards were established. As an unfortunate result, the original tub/showers require seniors to lift one leg over the tub wall, while balancing their body weight on one leg on a slippery wet tub floor. The City of Seal Beach's Bathroom Accessibility Program eliminates this dangerous situation with the CDBG granted funding. The City's program provides increased accessibility to proper personal hygiene for seniors with physical difficulties and range of mobility problems, pain of movement, loss of balance or other disabilities. The City of Seal Beach's Bathroom Accessibility Program provides a desperately needed bathroom modification, and allows qualified Seniors to continue to live in their existing homes, near familiar surroundings and services available within the City of Seal Beach. This allows them to prevent, prepare and respond to the Coronavirus Pandemic as they can better care for their hygiene needs and maneuver through familiar community surroundings. E. Low/Mod Neighborhood Preservation: The City of Seal Beach's Bathroom Accessibility Program will provide increased accessibility to health and hygiene as well as livability for low-income, older, residents in the City of Seal Beach. The CDBG funding significantly improves bathroom accessibility and reduces the risk of falling for the Seniors. Additionally, the program helps to improve the existing, older housing stock in Seal Beach. The improvements will also benefit future senior residents as the program expands and as new Seniors move into the community and occupy the refurbished housing units. County of Orange Page 2 of 4 City of Seal Beach OC Community Resources Contract # 012 -23090639 -CV DocuSign Envelope ID: DBA89F07-D282-49D6-B7AF-3E552400955A ATTACHMENT A F. Program Objectives and Outcomes Chart: Activity Outputs 1. Project to Bid Contractor starts project 2. Construction 3. Inspection, Sign -Off & Verified Completion Performance Objectives 1. Creating Economic Opportunities 2. Suitable Living Environment 3. Suitable Living Environment CDBG National Objective LMH 570.208(a)(3) 40-55 bathrooms made accessible 40-55 bathrooms made accessible Performance Outcomes Availability/Accessibility Availability/Accessibility Availability/Accessibility c Outcomes 40-55 Housing Units 1. Federal Award Identification A. Subrecipient Name: City of Seal Beach B. Subrecipient's Unique Identifier (DUNS) and Unique Entity ID #: 060752607 and J2JWJVWQ8EA6 C. Federal Award Identification Number (FAIN): 1,4.218 D. Federal Award Date: Oct. 26, 2021 E. Subaward Period of Performance: January 25, 2023 through August 31,2023 F. Total Amount of Federal Funds Obligated by the Action: $300,000 CFDA FAIN Award Date Formula Funds Amount TOTAL: County of Orange Page 3 of 4 City of Seal Beach OG Community Resources Contract # 012 -23010639 -CV DocuSign Envelope ID: DBA89F07-D282-49D6-B7AF-3E552400955A ATTACHMENT A G. Total Amount of Federal Funds Obligated to the Subrecipient: $300,000 H. Total Amount of the Federal Award: $ 2,428,308 I. Federal Award Project Description: Housing Rehabilitation J. Federal Awarding Agency: U.S. Department of Housing & Urban Development K. Name of Pass Through Entity (PTE): County of Orange L. Contact Information for the Awarding Official: Julia Bidwell, Director, Housing & Community Development (714) 480-2991 Julia. Bidwell(cD-occr.ocaov.com M. CFDA Number and Name: 14.218 — Community Development Block Grants/Entitlement Grants N. Whether Award is R&D: Not a R&D Award O. Indirect Cost Rate for the Federal Award: No Indirect Cost for this Contract n 4 County of Orange Page 4 of 4 City of Seat Beach OC Community Resources Contract # 012 -23010639 -CV DocuSign Envelope ID: DBA89F07-D282-49D6-B7AF-3E552400955A ATTACHMENT B PAYMENT/COMPENSATION CORONAVIRUS AID, RELIEF, AND ECONOMIC SECURITIES (CARES) ACT, H.R.748 COMMUNITY DEVELOPMENT BLOCK GRANT HOUSING REHABILITATION a SEAL BEACH BATHROOM ACCESSIBILITY PROGRAM 1. COMPENSATION: This is a Contract between the County and the Subrecipient for $300,000 as set forth in Attachment A. Scope of Services attached hereto and incorporated herein by reference. The Subrecipient agrees to accept the specified compensation as set forth in this Contract as full remuneration for performing all services and furnishing .all staffing and materials required, for any reasonably unforeseen difficulties which may arise or be encountered in the execution of the services until acceptance, for risks connected with the services, and for performance by the Subrecipient of all its duties and obligations hereunder. The County shall have no obligation to pay any sum in excess of the total Contract amount specified unless authorized by an amendment in accordance with paragraphs C and P of the County's General Terms and Conditions. 2. FIRM DISCOUNT AND PRICING STRUCTURE: Subrecipient guarantees that prices quoted are equal to or less than prices quoted to any other local, state or federal government entity for services of equal or lesser scope. Subrecipient agrees that no price increases shall be passed along to the County during the term of this Contract not otherwise specified and provided for within this Contract. 3. PAYMENT TERMS: An invoice for services/activities shall be submitted to the address specified below upon the completion of the services/activities and approval of the County Project Manager. Subrecipient shall reference Contract number on invoice. Payment will be net 30 days after receipt of an invoice, contingent upon availability of funds, in a format acceptable to the County of Orange, verified and approved by OC Community Resources and subject to routine processing requirements of the County. The responsibility for providing an acceptable invoice rests with the Subrecipient. Billing shall cover services not previously invoiced. The Subrecipient shall reimburse the County of Orange for any monies paid to the Subrecipient for services not provided or when services do not meet the Contract requirements. County of Orange Page 1 of 2 City of Seal Beach OC Community Resources Contract # 012 -23010639 -CV DocuSign Envelope ID: DBA89F07-D282-49D6-B7AF-3E552400955A ATTACHMENT B Payments made by the County shall not preclude the right of the County from thereafter disputing any items or services involved or billed under this Contract and shall not be construed as acceptance of any part of the services. Invoice(s) are to be sent to: OC Community Resources Accounting 601 N Ross St, 6th Floor, Santa Ana, CA 92701 INVOICING INSTRUCTIONS: Further instructions regarding invoicing/reimbursement as set forth in Exhibit 1 -OC Community Resources Contract Reimbursement Policy, are attached hereto and incorporated herein by reference. The Subrecipient will provide an invoice on Subrecipient's letterhead for services rendered. Each invoice will have a number and will include the following information: The Demand Letter/Invoice must include Delivery Order (DO) Number, Contract Number, Service date(s) — Month of Service along with other required documentation (See Exhibit 1). 4. OC COMMUNITY RESOURCES CONTRACT REIMBURSEMENT POLICY: Further instructions regarding invoicing/reimbursements as set forth in Exhibit 1 — OC Community Resources Contract Reimbursement Policy, are attached hereto and incorporated herein by reference. County of Orange Page 2 of 2 City of Seal Beach OC Community Resources Contract # 012 -23010639 -CV DocuSign Envelope ID: DBA89F07-D282-49D6-B7AF-3E552400955A BUDGET SCHEDULE Attachment C v° CORONAVIRUS AID, RELIEF, AND ECONOMIC SECURITIES (CARES) ACT, H.R.748 COMMUNITY DEVELOPMENT BLOCK GRANT HOUSING REHABILITATION SEAL BEACH BATHROOM ACCESSIBILITY PROGRAM 1. Subrecipient's Cost Proposal — City of Seal Beach Bathroom Accessibility Program A. Project Cost Budget Project Cost Budget Chart City of Seal Beach CDBG-CV Housing Rehabilitation Project Costs/Activity Urban County Funds Leveraged Resources Total Housing Rehabilitation $231,000 N/A $231,000 Administration $69,000 $69,000 Total Project Cost $300,000 $300,000 B. Detailed Project Cost Budget Description: Project Activity Construction: Much of the housing in the City of Seal Beach was built before ADA accessibility standards were established. As an unfortunate result, many home tub/showers require Seniors to lift one leg over the tub wall while balancing their body weight on one leg on a slippery tub floor. This is a significant fall risk. The Subrecipient's Bathroom Accessibility Program eliminates this dangerous situation by cutting down the fiberglass bathtub wall to 3-4 inches. Then a custom glass enclosure is fitted to the cut-down tub; enabling it to function as a shower. The floor of the tub is refinished with slip resistant material, fiberglass seats are built where needed, and grab -bars are affixed .to the shower walls where County of Orange Page 1 of 2 City of Seal Beach OC Community Resources Contract # 012 -23010639 -CV DocuSign Envelope ID: DBA89F07-D282-49D6-B7AF-3E552400955A Attachment C necessary. Hi -boy toilets are also installed. All of these bathroom modifications provide accessibility to income qualified Seniors with limited range of motion, mobility problems, pain of movement, loss of balance or other disabilities. All of the Urban County funds, (CDBG-CV funds) awarded under this Contract shall be used for this bathroom accessibility rehabilitation and program delivery costs. County of Orange Page 2 of 2 City of Seal Beach OC Community Resources Contract # 012 -23010639 -CV DocuSign Envelope ID: DBA89F07-D282-49D8-B7AF-3E552400955A ATTACHMENT D • STAFFING PLAN CORONAVIRUS AID, RELIEF, AND ECONOMIC SECURITIES (CARES) ACT, H.R.748 COMMUNITY DEVELOPMENT BLOCK GRANT HOUSING REHABILITATION SEAL BEACH BATHROOM ACCESSIBILITY PROGRAM Staffing Plan Project Title: Seal Beach Bathroom Accessibility Program The substitution or addition of other key individuals in any given category or classification shall be allowed only with prior written approval of the County Project Manager. The Subrecipient-may reserve the right to involve other personnel, as their services are required. The specific individuals will be assigned based on the need and time of the service/class required. Assignment of additional key personnel shall be subject to County approval. County of Orange Page 9 of 9 City of Seal Beach OC Community Resources Contract # 092-23090639 Class ification/Title 1 Project Manager: Community Development Interim Director 2 CivicStone, Inc. Sub -Contractor The substitution or addition of other key individuals in any given category or classification shall be allowed only with prior written approval of the County Project Manager. The Subrecipient-may reserve the right to involve other personnel, as their services are required. The specific individuals will be assigned based on the need and time of the service/class required. Assignment of additional key personnel shall be subject to County approval. County of Orange Page 9 of 9 City of Seal Beach OC Community Resources Contract # 092-23090639 DocuSign Envelope ID: DBA89F07-D282-49D6-B7AF-3E552400955A ATTACHMENT E PERFORMANCE STANDARDS CORONAVIRUS AID, RELIEF, AND ECONOMIC SECURITIES (CARES) ACT, H.R.748 COMMUNITY DEVELOPMENT BLOCK GRANT HOUSING REHABILITATION SEAL BEACH BATHROOM ACCESSIBILITY PROGRAM Performance Standards January 25, 2023 — Contract Start Date through August 31, 2023 2. Tools to Measure Project's Effect — Seal Beach Bathroom Accessibility Program 3. Subrecipient is required to provide Services identified in this Contract to applicants who apply to receive these Services. Each applicant, who shall be a resident of Leisure World, is required to have a doctor verify that the requested and proposed work to his or her bathroom is needed due to the applicant's range of motion or mobility problems, pain or movement and/or loss of balance problems. In this manner, Subrecipient shall make sure that those with the greatest need receive the bathroom improvements first. Aside from an initial health analysis from their doctor, the funding is provided to income qualified Seniors who meet the HUD guidelines. The Seal Beach Bathroom Accessibility Program has a very simple method to measure its success. Funding is provided to income and health qualified seniors and success is measured by the proper completion of each bathroom accessibility improvement. County of Orange Page 1 of 2 City of Seal Beach OC Community Resources Contract # 012-23010639- Cv Minimum Required Milestone Date Expenditure/ Accomplishment Threshold Activity Results Achieved 70% of Contracted Amount May 31st Expended $210,000.00 May31 st 70% of Proposed 28 Housing Units Accomplishments Achieved June 30th 80% of Contracted Amount Expended $240,000.00 June 30th 80% of Proposed 32 Housing Units Accomplishments Achieved 3. Subrecipient is required to provide Services identified in this Contract to applicants who apply to receive these Services. Each applicant, who shall be a resident of Leisure World, is required to have a doctor verify that the requested and proposed work to his or her bathroom is needed due to the applicant's range of motion or mobility problems, pain or movement and/or loss of balance problems. In this manner, Subrecipient shall make sure that those with the greatest need receive the bathroom improvements first. Aside from an initial health analysis from their doctor, the funding is provided to income qualified Seniors who meet the HUD guidelines. The Seal Beach Bathroom Accessibility Program has a very simple method to measure its success. Funding is provided to income and health qualified seniors and success is measured by the proper completion of each bathroom accessibility improvement. County of Orange Page 1 of 2 City of Seal Beach OC Community Resources Contract # 012-23010639- Cv DocuSlgn Envelope ID: DBA89F07-D282-49D8-B7AF-3E552400955A ATTACHMENT E Comprehensive computer tracking, on-site inspections, photos, meetings with home owners and reports measure each stage of the program for each applicant to ensure that every senior is receiving the attention they deserve. Staff follows -up with contractors and homeowners to confirm progress, satisfaction, accuracy, and payments. Each recipient completes a Notice of Completion and before & after photos are taken of each bathroom to further verify proper completion. The Seal Beach Bathroom Accessibility Program receives many letters of thanks from seniors who have had this work done and want to express their satisfaction and gratitude. County of Orange Page 2 of 2 City of Seal Beach OC Community Resources Contract # 012-23010639- Cv DocuSign Envelope ID: DBA89F07-D282-49D6-B7AF-3E552400955A EXHIBIT 1 ORANGE COU NTY C..eccommunityResources .Our Community. Our Commitment. Subject: OC Community Resources Effective: July 1, 2010 Contract Reimbursement Policy Revised: January 17, 2020 PURPOSE: This policy contains updated fiscal documentation requirements for contract reimbursement for OC Community Services and OC Housing & Community Development. The procedures provide instructions for submitting reimbursement demand letter or invoice. REFERENCES: Executed County Board of Supervisors approved contract Budget included in contract or presented as an attachment 48 CFR Part 31 Contract Cost Principles and Procedures 24 CFR Parts 85, 570.502, 570.201, 576.21, 576.51 and 576.61: For OC Housing & Community Development Contracts only. 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance) BACKGROUND: The executed Board of Supervisors approved contract is the authorization for all aspects of payment, including the maximum amount to be paid, the payee, and the scope of services and work. Payments are made in strict accordance with the contract terms. Allowable costs are identified in referenced Uniform Guidance and Code of Federal Regulations (CFR). ATTACHMENTS: Reimbursement Policy Status Form (RPS -1) POLICY: Contractor is responsible for the submission of accurate claims. This reimbursement policy is intended to ensure that the Contractor is reimbursed based on the code or codes that correctly describe the services provided. This information is intended to serve only as a general reference resource regarding OC Community Services' and OC Housing & Community Development's reimbursement policy for the services described and is not intended to address every aspect of a reimbursement situation. Accordingly, OC Community Services and OC Housing & Community Development may use reasonable discretion in interpreting and applying this policy to services provided in a particular case. Other factors affecting reimbursement may supplement, modify or, in some cases, supersede this policy. These factors may include, but are not limited to: legislative mandates and County directives. OC Community Services and OC Housing & Community Development may modify this reimbursement policy at any time by publishing a new version of the policy. However, the information presented in this policy is accurate and current as of the date of publication. Cost incurred by Contractor must be substantiated and incurred during the contract period. Total of all reimbursements cannot exceed the amount of the contract. Cost must be allowable under applicable Code of Federal Regulations (CFR) or Uniform Guidance. All supporting documentation for reimbursement must be submitted with demand letter or invoice. If contract Page 1 of 2 DocuSign Envelope ID: DBA89F07-D282-49D6-B7AF-3E552400955A requires matching contribution, documentation substantiating contribution match must be submitted with demand letter or invoice. At any time, based on County's business needs and/or Contractor's performance, the County may designate Contractor to submit abbreviated or comprehensive documentation, as identified in the respective sections. Upon designation, Contractor will be notified, in writing via Reimbursement Policy Status Form, of which requirements are in full force. When Contractor is required to submit comprehensive documentation, in addition to the items identified in the Abbreviated Documentation Requirements Section, Contractor must also provide the documentation identified in the Comprehensive Documentation Requirements Section. PROCEDURES: Abbreviated Documentation Requirements Compile and submit: 1. Supporting documentation includes, but is not limited to: a. General ledger/expense transaction report , b. Payroll register or labor distribution report c. Payroll allocation plan d. Personnel Documentation e. Benefit plan and calculation of benefit f. Employer-employee contract for non -customary benefits (if applicable) g. Pre -approval documentation for equipment purchases equal to or greater than $5,000 2. The following is required with the first month's invoice only: a. Cost allocation plan for rent, utilities, etc. b. Indirect rate approved by cognizant agency (if applicable) 3. Summary of leveraged resources (if applicable) 4. Demand letters must contain the following certification (if required byContract): "By signing this report, I certify to the best of my knowledge and belief that the report is true, complete, and accurate, and the expenditures, disbursements and cash receipts are for the purposes and objectives set forth in the terms and conditions of the Federal award. I am aware that any false, fictitious, or fraudulent information, or the omission of any material fact, may subject me to criminal, civil or administrative penalties for fraud, false statements, false claims or otherwise. (U.S. Code Title 18, Section 1001 and Title 31 Sections 3729-3730 and3801-3812)" 5. Grantee Performance Report (if required by Contract) 6. Supporting documentation shall be on single -sided sheets 7. Please redact employees' Social Security Number from payroll reports 8. Demand letter or invoice, along with supporting documentation shall be submitted to: OC Community Resources Accounting 601 N. Ross St., 6th Floor Santa Ana, CA 92701 Comprehensive Documentation Requirements In addition to abbreviated documentation, compile and submit: 9. Purchase orders, invoices, and receipts 10. Cashed checks 11. Check register 12. Consultant/sub-contractor invoices (with description of services) 13. Travel expense documentation: mileage reimbursement, hotel bill, meal reimbursement ACTION: Distribute this policy to all appropriate staff INQUIRIES: Inquiries may be directed to OCCR Accounts Payable at: OCCRAccountsPayable@occr.ocgov.com Page 2 of 2 DocuSign Envelope ID: DBA89F07-D282-49D6-B7AF-3E552400955A O R A N G E C O U N T Y (dccommunity Resources Our Community. Our Commitment. , Reimbursement Policy Status Form Per OC Community Resources Contract Reimbursement Policy, in regards to the Contract # listed herein, Contractor is designated with the Documentation Status of Abbreviated unless Comprehensive is checked below. If the contractor's designation should change to Abbreviated, a new status form shall be approved. All related documentation requirements are in full force, until further notice. Contractor: City of Seal Beach Effective Date: January 25, 2023 Contract M 012 -23010639 -CV Documentation Status: ® Abbreviated ❑ Comprehensive Program Authorization by: Print Name: Ni Ai;i e Signed by: Date: 1/24/2023 Two signatures are required to implement the form. Distribution: Contractor Auditor Controller Contract File Program File Reimbursement Policy Status (RPS -1) Auditor Controller Authorization by: Print Name: EliseoDocuGigamAY. ig Signed by: �Su OAAAat 3D3F21F3D9D341D... Date: 1/24/2023 DocuSign Envelope ID: DBA89F07-D282-49D6-B7AF-3E552400955A EXHIBIT 2 Certification for U.S. Department of Housing a Drug -Free Workplace and Urban Development City of Seal Beach Contract # 012 -23010639 -CV Applicant Name Housing Rehabilitation Program/Activity Receiving Federal Grant Funding Acting on behalf of the above named Applicant as its Authorized Official, I make the following certifications and agreements to the Department of Housing and Urban Development (HUD) regarding the sites listed below: I certify that the above named Applicant will or will continue to provide a drug-free workplace by: a. Publishing a statement notifying employees that the un- lawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the Applicant's work- place and specifying the actions that will be taken against employees for violation of such prohibition. b. Establishing an on-going drug-free awareness program to inform employees --- (I) The dangers of drug abuse in the workplace; (2) The Applicant's policy of maintaining a drug-free workplace; (3) Any available drug counseling, rehabilitation, and employee assistance programs; and (4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace. c. Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the statement required by paragraph a.; d. Notifying the employee in the statement required by para- graph a. that, as a condition of employment under the grant, the employee will --- (I) Abide by the terms of the statement; and (2) Notify, the employer in writing of his or her convic- tion for a violation of a .criminal drug statute occurring in the workplace no later than five calendar days after such conviction; e. . Notifying the agency in writing, within ten calendar days after receiving notice under subparagraph d.(2) from an em- ployee or otherwise receiving actual notice of such conviction. Employers of convicted employees must provide notice, includ- ing position title, to every grant officer or other designee on whose grant activity the convicted employee was working, unless the Federal agency has designated a central point for the receipt of such notices. Notice shall include the identification number(s) of each affected grant; f. Taking one of the following actions, within 30 calendar days of receiving notice under subparagraph d.(2), with respect to any employee who is so convicted --- (I) Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or (2) Requiring such employee to participate satisfacto- rily in a drug abuse assistance or rehabilitation program ap- proved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency; g. Making a good faith effort to continue to maintain a drug- free workplace through implementation of paragraphs a. thru f. 2. Sites for Work Performance. The Applicant shall list (on separate pages) the site(s) for the performance of work done in connection with the HUD funding of the program/activity shown above: Place of Performance shall include the street address, city, county, State, and zip code. Identify each sheet with the Applicant name and address and the program/activity receiving grant funding.) Check here Oif there are workplaces on file that are not identified on the attached sheets. I hereby certify that all the information stated herein, as well as any information provided in tire accompaniment herewith, is true and accurate. Warning: HUD will prosecute false claims and statements. Conviction may result in criminal and/or civil penalties. (18 U.S.C. 1001, 1010, 1012; 31 U.S.C. 3729, 3802) Name of Authorized Offici Title ]ill R. Ingram City Manager —no - stun i by Y, 1/18/2023 form HUD -50070 (3/98) ref. Handbooks 7417.1 , 7475.13, 7485.1 &.3 DocuSign Envelope ID: DBA89F07-D282-49D6-B7AF-3E552400955A Exhibit 3 CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION LOWER TIER COVERED TRANSACTIONS This certification is required by the regulations implementing Executive Order 12549, Debarment and suspension, 29 CFR Part 98.510, Participants' responsibilities. The regulations were published as Part VII of the May 26, 1988 Federal Register (pages 19160-19211) (BEFORE COMPLETING CERTIFICATION, READ INSTRUCTIONS FOR CERTIFICATION) (1) The contractor or grant recipient of Federal assistance funds certifies, by submission of this exhibit document, that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department oragency. (2) Where the contractor or grant recipient of Federal assistance funds is unable to certify to any of the statements in this certification, the contractor or grant recipient shall attach an explanation to'this exhibit document. ]ill R. Ingram Name city Manager (--P&e.S19ned by: YL r. (WM 1/18/202.3 Date County of Orange Page 1 of 2 City of Seal Beach OC Community Resources Contract No. 012 -23010639 -CV DocuSign Envelope ID: DBA89F07-D282-49D6-B7AF-3E552400955A Exhibit 3 DEBARMENT AND SUSPENSION CERTIFICATION - Instructions for Certification 1. By signing and submitting this exhibit document, the contractor or grant recipient of Federal assistance funds is providing the certification as set out below. 2. The certification in the clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the contractor or grant recipient of Federal assistance funds knowingly rendered an erroneous certification in addition to other remedies available to the Federal Government, the Department of Labor (DOL) may pursue available remedies, including suspension and/or debarment. 3. The contractor recipient of Federal assistance funds shall provide immediate written notice to the County of OrangefWorkforce Investment Board to which this certification document is submitted if at any time the contractor or grant recipient of Federal assistance funds learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. 4. The contractor or grant recipient of Federal assistance funds agrees by submitting this certification document that, should the covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the DOL. 5. The contractor or grant recipient of Federal assistance funds further agrees by submitting this certification document that it will include the clause titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion - Lower Tier Covered Transactions," without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions. 6. The contractor or grant recipient in a covered transaction may rely upon a certification of a contractor or grant recipient in a lower tier covered transaction that it is not debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. The contractor or grant recipient may decide the method and frequency by which it determines the eligibility of its principals. 7. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of the contractor or grant recipient is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. 8. Except for transactions authorized under paragraph 5 of these instructions, if the contractor or grant recipient in a covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the DOL may pursue available remedies, including suspension and/or debarment. County of Orange Page 2 of 2 City of Seal Beach OC Community Resources Contract No. 012 -23090639 -CV DocuSign Envelope ID: DBA89F07-D282-49D6-B7AF-3E552400955A EXHIBIT 4 INSTRUCTIONS FOR COMPLETION OF SF -LLL DISCLOSURE OF LOBBYING ACTIVITIES This disclosure form shall be completed by the reporting entity, whether subawardee or prime Federal recipient at the initiation or receipt of a covered Federal action, or a material change to a previous filing, pursuant to title 31 U.S.C. section 1352. The filing of a form is required for each Payment or agreement to make payment to any lobbying entity for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress. or an employee of a Member of Congress in connection with a covered Federal action. Use the SF LLL -A Continuation sheet for additional information if the space on the form is inadequate. Complete all items that apply for both the initial filing and material change report. Refer to the implementing guidance published by the Office of Management and Budget for additional information. 1.. Identify the type of covered Federal action for which lobbying is and has been secured to influence the outcome of a covered action. 2. Identify the status of the covered Federal action. 3. Identify the appropriate classification of this report. If this is a follow up report caused by a material change to the information previously reported, enter the year and quarter in which the change occurred. Enter the date of the last previously submitted report by this reporting entity for this covered Federal action. 4. Enter the full name, address, city, state and zip code of the reporting entity. Include congressional district. if known. Check the appropriate classification of the reporting entity that designates if it is, or expects to be a prime or subaward recipient. Identify the tier of the subawardee, e. g. the first subawardee of the prime is the 1st tier. Subawards include but are not limited to subcontracts. subgrants and contract awards under grants. 5. If the organization filing the report, in item 4 checks "Subawardee", then enter the full name, address, city, state, and zip code of the prime Federal recipient. Include congressional district, if known. 6. Enter the name of the Federal agency making the award or loan commitment. Include at least one organizational level below agency name, if known. For example, Department of Transportation, United States Coast Guard. 7. Enter the Federal program name or description for the covered Federal action (item 1). If known, enter the full Catalog of Federal Domestic Assistance (CFDA) number for grants, cooperative agreements, loans and loan commitments. 8. Enter the most appropriate Federal identifying number available for the Federal action identified in item 1 (e. g. Request for Proposal (RFP) number; Invitation for Bid (IFB) number; grant announcement number the contract, grant. or loan award number; the application proposal control number assigned by the Federal agency). Include prefixes, e.g., "RFP DE 90 09." 9. For a covered Federal action where there has been an award or loan commitment by the Federal agency, enter the Federal amount of the award/loan commitment for the primary entity identified in item 4 or 5. 10. (a) Enter the full name, address, city, state and zip code of the lobbying entity engaged by the reporting entity identified in item 4 to influence the covered Federal action. (b) Enter the full names of the individual(s) performing services, and include full address if different from 10 (a). Enter Last Name, First Name, and Middle Initial (MI). 11. Enter the amount of compensation paid or reasonably expected to be paid by the reporting entity (item 4) to the lobbying entity (item 10). Indicate whether the payment has been made (actual) or will be made (planned). Check all boxes that apply. If this is a material change report enter he cumulative amount of payment made or planned to be made. 12. Check the appropriate box(es). Check all boxes that apply. If payment is made through an in kind contribution, specify the nature and value of the in kind payment. 13. Check the appropriate box(es). Check all boxes that apply. If other, specify nature. 14. Provide a specific and detailed description of the services that the lobbyist has performed, or will be expected to perform, and the date(s) of any services rendered. Include all preparatory and related activity, not just time spent in actual contact with Federal officials. Identify the Federal official(s) or employee(s) contacted and the officer(s), employee(s), or Member(s) of Congress that were contacted. 15. Check whether or not a SF LLL A Continuation Sheet(s) is attached. 16. The certifying official shall sign and date the form, print his/her name, title, and telephone number. Public reporting burden for this collection of information is estimated to average 30 minutes per response, including time for reviewing instructions. searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to the Office of Management and Budget. Paperwork Reduction Project (0348 0046) Washington D.C., 20503. County of Orange Page 1 of 3 City of Seal Beach OC Community Resources Contract No. 012 -23010639 -CV EXHIBIT 4 f1ES 31 U.S.0 1352 1. Type of Federal Actions: 2. Status of Federal Actions: 3. Report Type: a. contract a. bid/offer/application a. initial filing b. grant b. initial award b. material change C. cooperative agreement d. loan C. post -award For material change only: e. loan guarantee Year: Quarter: f. loan insurance Date of last report: 4. Name and Address of Reporting Entity 5. If Reporting Entity in No. 4 is a Subawardee: Prime Subawardee Enter Name and Address of Prime: Tier if known Congressional District, if known: Congressional District, if known: 6. Federal Department / Agency: 7. Federal Program Name/Description 8. Federal Action Number, if known: 9. Award Amount, if known: 10a. Name and Address of Lobbying Entity 10b. Individual Performing Services (if individual, last name, first name, Ml): (including address if different from No. 1Oa) (attach Continuation Sheets SF -LLL -A, if necessary) (last name, first name, MI): 11. Amount of Payment (check all that apply): 13. Type of Payment (check all that apply) $ Actual a. retainer Planned b. one-time free C. commission 12. Form of Payment (check all that apply): a. cash d. contingent fee b. in-kind: specify: e. deferred nature: f. other specify: value: 14. Enter Description of Services performed or to be Performed and date(s) of Service, including officer(s), employee(s), or Member(s) contacted, for Payment indicated on item 11: 15. Continuation sheet(s) SF -LLL -A attached: ❑ Yes n �d by: 16. Information requested through this form authorized by Title 31 U.S.C. Section 1352. This disclosure of lobbying activities is a YL r• tvx Signature: material representation of fact upon which reliance was placed by the tier above when this transaction was made or entered into. This disclosure is required pursuant to 31 U.S.C. 1352. This information print Name: 3i 11 R. Ingram will be reported to the Congress semiannually and will be available for public inspection. An person who fails to file the required disclosure shall be subject to a civil penalty of not less than $10,000 and not Title: city Manager more than $100,000 for each such failure. Telephone No: Date: 1/18/2023 County of Orange Page 2 of 3 City of Seal Beach OC Community Resources Contract No. 012 -23010639 -CV DocuSign Envelope ID: DBA89F07-D282-49D6-B7AF-3E552400955A EXHIBIT 4 Reporting Entity: DISCLOSURE OF LOBBYING ACTIVITIES CONTINUATION SHEET Approved by OMS- 0348-0046 Page of BILLING CODES 3410-01 -C; 6450-01-C; 6890-01 ;6025-01-C; 7510-01-C, 35 1 0 -FE -C; 8120-01 -C; 4710-24-C, 6116-01 -C, County of Orange Page 3 of 3 City of Seal Beach OC Community Resources Contract No. 012 -23010639 -CV DocuSign Envelope ID: DBA89F07-D282-49D6-B7AF-3E552400955A EXHIBIT 5 Page 1 of 1 CERTIFICATION REGARDING LOBBYING CERTIFICATION FOR CONTRACTS, GRANTS, LOANS, AND COOPERATIVE AGREEMENTS The undersigned certifies, to the best of his or her knowledge and belief, that: (1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. (3) The undersigned shall require that the language of this certification be included in the award documents for all* subawards at all tiers (including subcontracts, subgrants and contracts under grants, loans, and cooperative agreements) and that all* subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10, 000 and not more than $100,000 for each such failure. city of Seal Beach Grantee/Contractor Organization Jill R. Ingram Name city Manager �cu5igned by: *Note: In these instances, "All," in the Final Rule is expected to be clarified to show that it applies to covered contract/grant transactions over $100,000 (per OMB). City of Seal Beach Contract No. 012 -23010639 -CV