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Home My WebLink AboutCC AG PKT 2006-08-14 #J e AGENDA REPORT DATE: August 14,2006 TO: Honorable Mayor and City Council THRU: John B. Bahorski, City Manager FROM: Mark K. Vukojevic, P.E. Director of Public Works/City Eilgineer SUBJECT: AWARD BIDS FOR OCEAN AVENUE IMPROVEMENTS PROJECT NO. 50218 STREET SUMMARY OF REQUESTS: e The proposed City Council action will approve the plans and specifications for the Ocean Avenue Street Improvement Project, award a construction contract to the lowest responsible bidder, All American Asphalt Inc., in the amount of $2,032,032 and authorize the City Manager to execute the agreement, transfer savings from Project No. 50174 to Project No. 50218, transfer funds from Project 50184 to Project 50218, approve a budget amendment in the amount of $300,000 from the General Fund, and allocate new Proposition 42 State Gas Tax repayment funding to Project No. 50218. BACKGROUND: Ocean Avenue was originally constructed in the early 1900's. Curbs and gutters were added in the 1920's, and numerous rehabilitation projects have occurred since then. The pavement on Ocean Avenue is currently deteriorated and in need of rehabilitation. City Council authorized a budget of $1.5 million from Redevelopment Agency for design, construction and inspection of the Ocean Ave. Improvement Project. It was anticipated that Trees for Seal Beach would also fund $120,000 for the construction of bulbouts and various intersections along Ocean Avenue. The City will landscape the bulbouts with low level landscaping and assume the maintenance responsibility. An Ocean Ave. residents meeting was held on July 12,2006 to discuss the project with residents. The scope of work consists of removing existing curbs and portions of the parkway and replacing with new curb & gutter and sod along the parkway area. The construction also includes grinding the edges of the pavement, placing a leveling course, application of a rubberized chip seal, and then placing a layer of rubberized asphalt. Sidewalk repairs are excluded from the scope of work for this project, except where necessary. 3 Bids were received and opened by the City Clerk on Thursday, August 3, 2006 as listed below: e 1 AU American Asphalt $2,032,032.00 2 Hardy & Harper $2,224,821.50 3 Excel Paving $2,498,265.00 :r AGENDA ITEM e e e The bids received were higher than originally estimated during last year's budget process due to a variety of factors including the accelerated construction timeline, higher material and material delivery costs, extensive amounts of concrete work, and complex design because of flat street grades. Re-bidding the project is not expected to net any further savings. However, Staff is in discussions with the contractor to review any cost saving opportunities. It is recommended that City Council move forward with the project including the recommended budget amendments and transfers of funding as outlined in the Fiscal Impact section. The project also includes a $75,000 allocation to landscape the proposed bulbouts with low level landscaping. Staff has reviewed the submitted bid documents and found the low bidder to be in compliance with the contract documents. Upon the successful execution of the contract documents, the project is scheduled to begin immediately after Labor Day and continue through December. Specific notices Will be sent to surrounding residents to inform them about the construction and parking impacts. FISCAL IMPACT: City Council has budgeted $1.5 million from Redevelopment Agency funds, and $120,000 from Trees for Seal Beach for design, construction and inspection of the Ocean Avenue Improvement Project. Additional funds are required in order to complete the project. Funds are available from construction savings from the previous paving project in the amount of $50,000, from additional Proposition 42 State Gas Tax funds in the amount of $180,000 and from a project transfer from the FY 06/07 local paving project in the amount of $355,000. A budget amendment in the amount of$300,000 is required from the General Fund. The current estimated fiscal year ending undesignated general fund balance is $12,422,605. Approval of this budget amendment will decrease the estimated ending undesignated fund balance by $300,000 to $12,122,605. RECOMMENDATION: It is recommended that the City Council: 1. Approve the plans and specifications; 2. Award a construction contract for the Ocean Avenue Street Improvements, Project No. 50218 to the lowest responsible bidder, All American Asphalt Inc., in the amount of $2,032,032 and authorize the City Manager to execute the agreement; 3. Approve Resolution No. _ authorizing a budget amendment in the amount of $300,000 from the General Fund; 4. Approve the transfer of$50,000 in savings from Project No. 50174 to 50218; 5. Approve the transfer of$355,000 in funds from Project No. 50184 to 50218; and 6. Approve the allocation of new Proposition 42 Gas Tax sales tax repayment monies in the amount of$180,000 to Project 50218. e e e Reviewed By: Sean P. Crumby, PE Deputy City Engineer Concur: ~tt#. Mark K. Vukojevic, P.E. Director of Public' Works/City Engineer Attachment: Proposed Resolution No. _ suthorizing the Contract Proposed Resolution No. _ authorizing a budget amendment e RESOLUTION NUMBER A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEAL BEACH AWARDING THE BID FOR THE OCEAN AVENUE STREET IMPROVEMENTS, PROJECT NO. S0218 NOW, THEREFORE. THE CITY COUNCIL OF THE CITY OF SEAL BEACH DOES HEREBY RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS: SECTION I The City Council hereby approve, the ..nlrac' between the City of Seal Beach and All American Asphalt Inc. for the Ocean A venue Street Improvements, Project #50218. SECTION 2. The Council hereby directs the City Manager to execute lhe conttacl for the Ocean Avenue Street Improvements. Project #S0218. PASSED, APPROVED AND ADOPTED by the Cily Couneil of the Ci'y of Seal Beach at a meeting thereof held on the _ day of 2006 by the following vote: AYES: Council Members NOES: Couned Membeu ABSENT: Counc,l Memben e Mayor A'ITEST: Cily Clerk STATE OF CALIFORNIA ) COUNTY OF ORANGE ) SS CITY OF SEAL BEACH ) I, Linda Devine, Cily Clerk of the City of Seal Beach, California, do hereby certify lhat the foregoing Resolution is the original copy of Resolution Number _ on file in the office of the City Clerk. p....d, approved. and adopted by the City Council of the City of Seal Beach at a meeting thereof held on the _day of I 2006. Cily Clerk e e RESOLUTION NUMBER A RESOLUTION OF THE CI1Y COUNCIL OF THE CI1Y OF SEAL BEACH, CALIFORNIA, AUTHORIZING A BUDGEI' AMENDMENT, NO. 07-112 FOR THE INCREASE IN THE CAPITAL PROJECT FUND, CONTRACT PROFESSIONAL SERVICES (PROJECT 50218 - OCEAN A VEJI.'VE STRI!ET IMPROVEMENT PROJECT) WIlERBAS. the fiscal )"'III" 200612007 budll''' '""lui",. budgetary _t. .. ollllined below: TIlE CITY COUNCIL OF TIlE CITY OF SEAL BEACH DOES HEREBY RESOLVE: !:!m ACCOUNT RBVJSEDI ADOPTED PROPOSED BUDGET (diff) BUDGET BUDGEI' AMENDMENT Capital Project!: Conll>Ct Professional Svcs 045-333-44000 Tran.fer In 045-000.31 SOIl $1,620.000 $2,100,000 6.356.700 6,836.700 2.913,2% 3,213.296 105.000 285,000 5480,000 480.000 General Fund - Transf.,. Ow 001-080-47000 Traffic Relief - Transfer Out 079-888-47000 300.000 180,000 PASSED. APPROVED AND ADOPTED by the City Council of the City of Seal Beach on this ~day of AURllIt 2006 by the following vote: e AYES: Councilmemben NOES: Councilmombers ABSENT: Councilmombers ATTEST: Mayor City Clm STATE OF CALIFORNIA) COUNTY OF ORANGE ) SS CITY OF SEAL BEACH ) 1. Linda Devine. City Clm of Seal Beach. California, do h=by certify that the fOlCgoing resolution II the original copy of Relolution Number _ on file in the -office oflhe City Cieri<, pBlsed. approved, and adopted by the City Council of the Cily of Seallleach. II a "'gular meeting the",of held on the~d.y of AUI!Ult. 2006. City Clerk e