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Home My WebLink AboutCC AG PKT 2006-09-11 #L . . . AGENDA REPORT DATE: September 11, 2006 Honorable Mayor and City Council John B. Bahorski, City Manager Mark Vukojevic, P .E. Director of Public Works/City Engineer TO: THRU: FROM: SUBJECT: FLEET REPLACEMENT: PUBLIC WORKS TRUCKS AND BEACH TRACTOR SUMMARY OF REQUEST: , . The proposed City Council action will authorize the acquisition of a previously owned tractor for beach operations as budgeted; approve the purchase of a new asphalt patch truck as budgeted; adopt budget amendment 07-03 approving the replacement of one Yo-ton pick-up for Sewer Operations, one Yo-ton pick-up for Water Operations, one cargo van for Sewer Operations, and one flatbed utility truck for Water Operations as approved in the 2006 Fleet Management Report. BACKGROUND: As described in the Council approved 2006 Fleet Management Report, certain vehicles and equipment are scheduled for replacement this fiscal year. Last month, City Council authorized the purchase of certain Police vehicles. The remaining vehicles are requested to be approved with this Council action. The Department's secondary beach tractor, a 1971 Case, is scheduled and budgeted for replacement. The tractor's function is to pull a debris rake and sanitizer along the beach and is the most cost effective method for cleaning the City's beach. Staff researched different purchasing options for the tractor including the use of the State "bid list" and equivalent "used" equipment. The City can purchase a used tractor with low hours for $49,900 plus taxes or a new tractor using the State "bid list" for $82,000. Due to the cost savings involved, it is recommended that the City procure a previously owned tractor rather than purchase a new tractor. Because the equipment is used, it is not possible to put out equivalent specifications bidding. The administrative policy manual does not cover the option of purchasing used equipment. Since the cost of this equipment exceeds $20,000, the Department is bringing this forward for Council for approval. The Department's 1985 asphalt patching dump truck is also scheduled md budgeted for replacement. The State of California has a cooperative purchase provision also allowing the City to purchase the replacement patch truck, GMC C6500 Medium Duty Cab & Chassis for $37,429 plus taxes No. 174. The City has used this program in the past to purchase vehicles. The Department will then outfit the new truck with the appropriate dump body and patching equipment. Agenda Item L . e . In addition to the vehicles described above, the 2006 Fleet Management Plan outlined the replacement of 4 additional water and sewer utility vehicles. However, these four vehicles were overlooked during the budget process and now require a budget amendment to transfer funds from the Sewer and Water Fund Balance to the appropriate equipment expenditure accounts. The two sewer vehicles scheduled for replacement for Sewer Operations are a %-ton pick-up and a cargo van. The two water vehicles scheduled for replacement are a %-ton pickup and a flatbed (dual rear wheel) utility truck. (The existing flatbed utility truck will be stepped down to the streets and storm drain division.) The State of California has a cooperative purchase provision also allowing the City to purchase these vehicles through that program for the following prices plus taxes: 2007 Ford Super Duty - $17,500, 2006. Ford Van - $13,474, and 2006 GMC TC36003 - $15,557, state bid items No. 144, 160, and 166. The Department will then outfit the new trucks with the appropriate lighting and equipment. Consequently, six vehicles from the Public Works fleet will be sold as surplus, as recommended by the Fleet Management Plan. The vehicles to be sold as surplus will be 1971 Case 830 Tractor (unit 74), 1985 GMC patch truck (unit 57), 1999 Ford F-250 CNG (unit 21),1989 Ford van (unit 15), 1996 Ford F-250 (unit 34) and a 1988 Ford F-350 (unit 38). FISCAL IMPACT: The approved budget from the General Fund for the purchase of the. tractor and patch truck including outfitting is $150,000. Remaining funds will be returned to the General Fund. A budget amendment from the Water Enterprise Fund in the amount of $45,000 is requested for the water division vehicles and a budget amendment from the Sewer Enterprise Fund in the amount of$ 40,000 is requested for the sewer division vehicles within the Public Works Department. RECOMMENDATION: It is recommended that City Council authorize the acquisition of a previously owned tractor for beach operations as budgeted; approve the purchase of a new asphalt patch truck as budgeted; adopt budget amendment 07-03 approving the replacement of one %-ton pick-up for Sewer Operations, one %-ton pick-up for Water Operations, one cargo van for Sewer Operations, and one flatbed utility truck for Water Operations as approved in the 2006 Fleet Management Report. ~ ,~ Mark ukojevi, pE: Director of Public Works/City Engineer John B. Attacbmen 1. Cost proposal and State Bid List 2. Budget Amending Resolution Agenda Item 081'l2J'KffJ 12: 55 11281 P .fJf2JfJf2 209 4685794 FrOl1\:GAATO."I S1KN . 2150 ~Chal'fel' Way Stoekton,Ca.952Of Qoute JioJIr~'_l""'",""'r' E-mM1:__lIQIII1Onoilnlafor.com I Cil)' Of Sell Beac,h .' 1116 Adoltb Lopez QriVII Soa. B.aoh (~93..i660." " 1 812212006 C....er Name Add.- City Phcnt Mile Dale Order No. Rep FOB Unit Price " S 49,9llIl.00 I I I i , Sl1IIlI eo. , J?niail: 901401 ZIP Chay Serra.. Qly I " :.. DoMrlptloa I . Naw ROIIMd TMIJO T....', 4WD,ca. .../Air Coadltlonla.A H.._ TI... IA.9IUe frea.A ius..., TIra(SIa.....rd TI....) SJlI!lIlI "ppUI~!O. "'ell'~ tI... "" oddlilonal COIl. ,mw Ser~CM:Wl" TOT"!. 49.m,00 . WIl'l'llnty: Balance of FaatDIy WIlI'I'IInty a ExlilIUld hNIce Plan. standlrd WIIIlIIIty bpi_ 3I1M11 follDwed ~ Illltand Warranty. SlIbThtaI S 49.900.00 : ShIPJllng ..oat o or Tax. RIle{.) 8.00% S 3.992,00 ' DoGFc:o S 250.0l1 Commenll TOTAL t~ 54.142.00 I Trad..la, Chuy S.,.,.no 209-9.3.089B TktIoct,./Va:'~,;.TId~R_M~ -... ,........,. 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" ... dl "'~m-l ti... ." - . -,,;: 0 ,ll. ~ ~ N III .. .. .. ..:> >:> ,; 0 " 0 0 0 0 ....~.. li c. I1..is::J,3I::15' 2-:;::1. ::I aaB ~1IIl~":~>>U_~ 2: ~aGll5tl!SIIISIIlSa5l1lSolSUOU ~iiiiiflll l~lal ~~~~!~~!~ii~~3~~~a~~~~~B~iig &-======~~~>>>>5>~~~$--==~>>~~-==-----==== == ~~~~~~~~i;~~~~i~'i~~~~~~I~~mi~g~~~~~ml~~~ ~~ ---~---~---~FF----~---------------------- -- 'i''i''i''i' 'i' '1'''''''' '1''1' '1' ':;";0 ~!~::; I~ ::;I~::; Ii ~:!~:!: ~ ~ ~ o l:: O~OOOIO~O 1= g ~lIl~e~ ~g~ ~i%~;~~ i~1 N' NNNa~NN~NNNN ~~1~~~~~11~~~1~~~=1. ~~ ~~~~0800 ..! 00 l~ogOQ 00 0 ClCl e~g~~~~i ;m= ~~ ~~~~~%~20~~~~ ~ ~~~~~~~~~~~~~..~~ .:!~:!:!~~~:!:!~:! i!~I!I!nil! nhtUUit . RESOLUI'ION NlJMBER A RESOLUTION OF nm CITY COUNOL OF nm CITY OF SEAL BEACH. CAUFORNIA, AUTHORIZING BUDGET AMENDMENT NO. 07-03 TO INCREASE nm APPROPRIATION FOR VEHICLES IN nm WATER AND SEWER FUNDS WHEREAS, the fiscal year 200612007 budget requires budgetary amendmenta as outlined below: THE CITY COUNCIL OF THE CITY OF SEAL BEACH DOES HEREBY RESOLVE: Dept Water Operating Sewer Operating Account Revised! Adopted Budget Proposed Budget Budget Amendment 017-90()'4B075 043-925-4B075 0.00 0.00 $.0,000 $4Q,OOO S45.DOO $40.DOO PASSED, APPROVED AND ADOPI'ED by the City Council of the City of Seal Beach on this ~day of Seotember 2006 by the following vote: AYES: Councllmembers NOES: Councilmembers ABSENT: CounciImembers . Mayor A TrEST: City Clerk STATE OF CALIFORNIA) COUNTYOFORANGE ) SS CITY OF SEAL BEACH ) I. Linda Devine, City Clerk of Seal BelICh, California, do hereby certify that the foregoing resolution is the original copy of Resolution Number on file m the office of the City Clerk, passed, approved, and adopted by the City Council of the City of Seal Beach, ata regular meeting thereof held on the II" day of Seotember , 2006. Clly Clerk .