The URL can be used to link to this page

Home My WebLink AboutCC AG PKT 2006-11-13 #G e e e AGENDA REPORT DATE: November 13,2006 TO: Honorable Mayor and City Council THRU: JohnB. Bahorski, City Manager' FROM: Mark Vukojevic, P.E., Director of Public Works, City Engineer SUBJECT: AWARD CONSTRUCTION CONTRACT FOR PIER DECK REHABILITATION - PHASE I, PROJECT NO" 50217 SUMMARY OF REQUEST: The proposed City Council action will approve the plans and specifications for the Pier Deck Rehabilitation, award a construction contract to the lowest responsible bidder, John S. Meek Company Inc., in the amount of $262,925, authorize the City Manager to execute the agreement, and approve a budget amendment in the amount of $70,000 from the General Fund. BACKGROUND: The Seal Beach Municipal Pier originally was constructed in 1906, is approximately 1800-feet long consisting mostly of poly-wrapped timber piles, timber support members and a timber deck. The Pier was severely damaged by the winter storms in 1982/1983 and it was partially rebuilt after the damage. Lifeguards and Public Works' crews have regularly inspected and monitored various components of th,e Pier. The fender'piles, which are the outermost piles adjacent to the boat ramps were professionally inspected and evaluated by a consultant in 1993. The concrete portion of the Pier was professionally inspected and evaluated by a consultant in 1999. On August 26, 2002, Council awarded a professional services contract to Han-Padron Associates to inspect and evaluate the timber Pier. Inspections and testing were conducted in October and November of 2002. The inspection included a visual and tactile examination of all accessible components of the structure, above and below the waterline, The report concludes that the Pier is in fair condition according to the standards set by the American Society of Civil Engineers (ASCE) Standard Practice Manual on Underwater Investigations. However, at that time several elements of the Pier were in need of repair and replacement including structural components, utilities, preservation components and aesthetic features. On February 10, 2003, a $500,000 budget amendment from general fund reserves was approved by City Council for the structural repair of the Pier. Improvements were completed in late 2003. Overall, the Pier and its deck are in fair condition and because of its timber construction, surfaces and appearance are rough and rustic. Routine inspections are performed by the Public Works Department to identify components needing repair, adjustment, and preventative measures. "Flipping over" the boards has been attempted in the past with limited success due to the splintering/splitting of the decking. Agenda Item () .' e At the October 24, 2005 City Council meeting, City Council received public comments regarding the rough (non-uniform) surface condition of the Pier deck. City Council directed Staff to provide additional information regarding the Pier. As outlined above, the Pier was structurally assessed above and below the water line and repaired in 2003. The next major structural inspection of the Pier is tentatively scheduled for 2008. Monthly inspections and repairs are made by Public Works Staff for surface items such as decking, railing, lights, etc, However, the historic aged timber surface can be rough and uneven. Pedestrians are cautioned with signs at the entrance to the Pier regarding the uneven surfaces. A study was conducted by Moffatt & Nichol in May of 2006 to study alternatives for rehabilitation of the decking on the Pier. A life cycle cost analysis was prepared along with other factors including aesthetics, safety, comfort, and fire resistance and the recommendation of the report was to replace the decking on the Pier with an imported "Greenheart" hardwood. The hardwood is a higher costing alternative than replacing the decking with the existing Douglas fir wood, but has a longer life. Both options were bid, however, to identifY what the difference in cost between the two alternatives actually came up to. 3 Bids were received and opened by the City Clerk on Tuesday, October 31, 2006 and are listed below: Douglas Fir Greenheart 1 John 8" Meek Company, Inc" $224,600,,00 $262,925.00 2 Buso Constructors, Inc. $278,900.00 $310,400.00 e 3 Connolly Pacific Company $252,700.00 $340,700.00 The bids received were higher than originally estimated during last year's budget process due to a variety of factors. Re-bidding the project is not expected to net any further savings. It is recommended that City Council move forward with the project including longer life Greenheart wood and the recommended budget amendments as outlined in the Fiscal Impact section. Staff has reviewed the submitted bid documents and found the low bidder to be in compliance with the contract documents. Upon the successful execution of the contract documents, the project is scheduled to begin in December. The contractor will have several. months to procure the Greenheart Hardwood, but only 4 to 6 weeks to construct the improvements. There is no daytime Pier closures scheduled with this project. The contractor will be working at night and reopen the Pier every morning. Specific notices will be sent to surrounding residents to inform them about the construction impacts. FISCAL IMPACT: City Council has budgeted $250,000 for the design, construction, and inspection of Phase I for this project within the City's 5-year Capital Improvement program. Additional funds are required to construct this project. A budget amendment in the amount of $70,000 is required from the General Fund. The current estimated fiscal year ending undesignated general fund balance is $11,945,115. Approval of this budget amendment will decrease the estimated ending e undesignated fund balance by $70,000 to $11,875.115. Agenda ltem_ e e e . RECOMMENDATION: It is recommended that the City Council approve the plans and specifications and adopt Resolution No. awarding a construction contract for the Pier Deck Rehabilitation - Phase I, Project No. 50127, to the lowest responsible bidder, John S. Meek Company Inc., in the amount of $262,925, and authorizing the City Manager to execute the agreement. Adopt Budget Amendment No.07-08 in the amount of $70,000 from the General Fund. Prepared By: Sean P. Crumby, P.E. Deputy City Engineer Concur: ~4 " Mark . Vukojevic, P.E. Director of Public Works/City Engineer Attachment: Proposed Resolution No. _ authorizing Award Contract Proposed Budget Amendment Resolution No, 07-08 Agenda Item_ e RESOLUTION NUMBER A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEAL BEACH A WARDING THE CONSTRUCTION CONTRACT FOR PIER DECK REHABILITATION, PHASE I, PROJECT NO. 50217 NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SEAL BEACH DOES HEREBY RESOL VB, DECLARE, DETERMINE AND ORDER AS FOLLOWS: SECTION 1. The City Council hereby approves the contract between the City of Seal Beach and John S. Meek Company Inc. for the Pier Deck Rehabilitation, Phase I, Project #50217. SECTION 2. The Council hereby directs the City Manager to execute the contract for the Pier Deck Rehabilitation (phase 1), Proj ect #50217. PASSED, APPROVED AND ADOPTED by the City Council of the City of Seal Beach at a meeting thereof held on the day of 2006 by the following vote: AYES: Council Members e NOES: Council Members ABSENT: Council Members ATTEST: Mayor City Clerk STATE OF CALIFORNIA ) COUNTY OF ORANGE ) SS CITY OF SEAL BEACH ) I, Linda Devine, City Clerk of the City of Seal Beach, California, do hereby certify that the foregoing Resolution is the original copy of Resolution Number on file in the office of the City Clerk, passed, approved, and adopted by the City Council of the City of Seal Beach at a meeting thereof held on the day of ,2006. e City Clerk e RESOLUTION NUMBER A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEAL BEACH, CALIFORNIA, AUTIlORIZING A BUDGET AMENDMENT, NO, 07-08 FOR THE INCREASE IN THE CAPITAL PROJECT FUND, CONTRAcr PROFESSIONAL SERVICES (PROJEcr 50217- PIER DECK REHABILITATION, PHASE I) WHEREAS, tbeliscal year 200612007 budget requires budgetary amendments as outlined below: THE CITY COUNCIL OF mE CITY OF SEAL BEACH DOES HEREBY RESOLVE: REVISEDI ADOPTED PROPOSED BUDGET (difi) QW ACCOUNT BUDGET BUDGET AMENDMENT Contract Prof, Svcs, 045-333-44000 57,530,500 57,600,500 $70,000 Transfer In 045-000-31500 $6,951,700 $7,021,700 $70,000 General Fund - Transfer Out 001-080-47000 $3,328,296 $3,398,296 $70,000 Tidelands - Transfer In 034-000-31500 $1,513,296 $1,583,296 $70,000 Tidelands - Transfer Out 034-863-47000 $850,000 $920,000 $70,000 PASSED, APPROVED AND ADOPTED by the City Council of the City ofSoaI Beach on this _dsyof 2006 by the following vote: AYES: Councilmembers e NOES: Councilmembers ABSENT: Councilmembers ATTEST: Mayor City Clerk STATE OF CAUFORNIA) COUNTY OF ORANGE ) SS CITY OF SEAL BEACH ) I. LInda Devine. City Clerk of Seal Beach, Cahfomia, do hereby certify that the foregoing rcsoluhon is the original copy of Rosol uti on Number _ on file in tbe office oftbe City Clerk, passed, approved, and adopted by the City Council of the City of SoaI Beacb, at a regular mooting tberoofbeld on tbe day of , 2006. City Clerk e