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HomeMy WebLinkAboutCC AG PKT 2006-10-23 #I e e e AGENDA REPORT DATE: October 23, 2006 TO: Honorable Mayor and City Council THRU: John B. Bahorski, City Manager FROM: Mark Vukojevic, P.E., Director of Public Works, City Engineer SUBJECT: AWARD CONSTRUCTION CONTRACT FOR SEAL BEACH BOULEVARD PAVEMENT REHABILITATION AHRP, (SEGMENT 4) PROJECT NO. 50196 AND SEAL BEACH BOULEVARD TRAFFIC SIGNAL INTERCONNECT PROJECT NO. 50198 SUMMARY OF REQUEST: The proposed City Council action will award a construction contract to the lowest responsible bidder, All American Asphalt Inc., in the amount of $948,294 and authorize the City Manager to execute the agreement. BACKGROUND: Seal Beach Boulevard Pavement Rehabilitation AHRP (Segment 4), Project No. 50196 On June 14,2004, the City Council approved the City's Pavement Management System (PMS). The system was also approved by the Orange County Transportation Authority (OCTA) as part of Measure M funding eligibility. As part of the Federal Arterial Highway Restoration Program (AHRP), the City competed for and won federal funding through OCTA for pavement rehabilitation on Seal Beach Boulevard. The current project is the fourth segment of the pavement rehabilitation along Seal Beach Blvd. and rehabilitates Seal Beach Boulevard between St. Cloud Drive and Bradbury Road. On April 24, 2006, City Council approved and authorized staff to initiate the bidding process for the Seal Beach Boulevard Pavement Rehabilitation AHRP (Segment 4), Project No 50196. When funds are involved with the AHRP program Caltrans authorization is required prior to bidding. Authorization was received on August 28, 2006. The proposed project consists of a rubberized asphalt overlay, curb ramps, and traffic striping. Plans and specifications were completed by the City's on-call transportation consultant W.G. Zimmerman Engineering, Inc. Seal Beach Boulevard Traffic Signal Interconnect, Project No. 50198 As part of OCTA's Measure M Signal Improvement Program and GMA No.2, the City competed for and secured funding through OCTA for Signal Improvements on Seal Beach Boulevard. The proposed project is the third phase of the upgrading coordination of traffic signals along Seal Beach Boulevard. This phase will extend between Bradbury Road and Lampson Avenue. Traffic signal coordination is a method of timing groups of traffic signals Agenda Item l' along an arterial to provide for the smooth movement of traffic with minimal stops. The goal of the coordination system is to efficiently move the greatest number of vehicles through the system with the fewest possible stops. e The first phase of the traffic signal upgrades and coordination along Seal Beach Boulevard has been completed, with the installation of new traffic controllers and cabinets. The second phase involved linking the traffic signals south of the 1-405 Interchange through new buried fiber optic lines in a local network. It enabled centra1ized control, coordination, and networking via a state- of-the-art computer equipment and programs. This phase of the project would be similar in scope to the second phase improvements, except the fiber optic lines would be placed north of the 1-405 interchange. The two projects were merged prior to bidding for construction simplification. Also, the cost to repave the Interconnect project is now included with the Rehabilitation project. The plans and specifications for both projects have been completed by the City's on-call transportation consultant W.G. Zimmerman Engineering, Inc. Five bids were received and opened by the City Clerk on Thursday, October 5, 2006 and are listed below: Bidder Cost 1 All American Asphalt $919,179/ $948,294 2 Sequel Contractors, Inc. $1,049,020 I $1,133,185 e 3 RJ Noble Company $1,118,039 1$1,178,891 4 Sully Miller Contracting Co. $1,133,015/ $1,213,015 5 Excel Paving Company $1,169,535/$1,234,495 Separate bids were requested for day work and night work. The first amount in the cost column represents the price to construct the project during day hours and the second amount represents the price for night work. Staff has reviewed the .submitted bid documents' and found the low bidder to be in compliance with the contract documents. Upon the successful execution of the contract documents, the project is scheduled to begin in November and continue through the spring of 2007. It is recommended that City Council move forward with the project and award the contract with the night work option as outlined in the Fiscal hnpact section. FISCAL IMPACT: e City council has approved a budget of $1 ,40 1 ,000 for the design, construction, and inspection of both projects within the City's 5-year Capital hnprovement program. Included within those funds the Public Works Department has secured competitive grants from OCTA's AHRP program in the amount of $301,200, from OCTA's Signal Interconnect Program (SIP) in the amount of $197,800, and from the Growth Management Agency (GMA 2) in the amount of $70,000. Any remaining funds upon completion of the project will be brought back for reprogramming. Agenda Item_ e e e RECOMMENDATION: It is recommended that the City Council award a construction contract to the lowest responsible bidder, All American Asphalt Inc., in the amount of $948,294 and authorize the City Manager to execute the agreement. Prepared By: Sean P. Crumby, P.E. Deputy City Engineer Concur: ?l)Jt4 " Mark K. Vukojevic, P.E. Director of Public Works/City Engineer Agenda Item_ e RESOLUl10N NUMBER A RESOLUl10N OF THE CITY COUNCll. OF THE CITY OF SEAL BEACH AWARDING THE BID FOR SEAL BEACH BOULEVARD PAVEMENT RBHABn.rr ATlON AHRP PROJECT NO. 50196 AND SEAL BEACH BOULEVARD SIGNAL INTERCONNEcr PROJECT NO. 50198. NOW, THEREFORE, THE CITY COUNCll. OF THE CITY OF SEAL BEACH DOES HEREBY RESOLVE, DECLARE. DBTBRMINB AND ORDER AS FOllOWS: SBCTlON I. The City Council h....by approves the contract between the City of Seal Beach and All American Asphal~ Inc. for the Seal Beach Boulevard Pavement Rehabilitation AHRP Project No. 50196. and Seal Beach Boulevard Signal Interconnect Project No. 50198. SECTION 2. The Council hcreby directs the City Manager to execute the contIact for the Seal Beach Boulevard Pavement Rehabilitation AHRP Project No. 50196, and Seal Beach Boulevard Signal Interconnect Project No. 50198 to All American Asphal~ Inc. PASSED, APPROVED AND ADOPTED by the City Council of the City of Seal Beach at a meeting thereof held on the day of 2006 by the following vote: AYES: Council Members NOES: Council Members e ABSENT: Council Members Mayor A TI'EST: City Clerk STATE OF CALIFORNIA ) COUNTY OF ORANGE ) SS CITY OF SEAL BEACH ) I, unda Devine, City Clerk of the City of Seal Beach, Califurnla, do h....by ccrtlfy that the foregolDg Resolution is the original copy of Resolution Number _ on file in the office of the City Clerk, passed, approved, end adopted by the City Council of the City of Seal Beach at a meeting thcreof held on the day of , 2006. City Clerk e