HomeMy WebLinkAboutCC AG PKT 2006-09-25 #E
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AGENDA REPORT
DATE:
September 25,2006
TO: Honorable Mayor and City Council
THRU: John B. Bahorski, City Manager
FROM: Linda Devine, City Clerk
SUBJECT: CLEAN THE FILES DAY - OCTOBER 9,2006
SUMMARY OF REQUEST
Close City Hall, City Yard, and Police Department Office on Monday, October 9, 2006
(Columbus Day) - Clean the Files Day.
BACKGROUND
The next step in making the Records Management Program more efficient is the need to sort
through the old files. The first step was the approval of the City's Records Retention ScheduIe-
this action was done at the City Council Meeting on July 25,2005, Consultant, Diane Gladwell
of Gladwell Governmental Services, Inc. has been working with the City Clerk's office advising
as to the best practices in this area and will be on hand on October 9th to assist the employees in
the process.
Each department will be sorting their documents into what will be scanned, stored, shredded, or
destroyed. This will cut down on the amount of unnecessary paper at City Hall, City Yard, and
Police Department. .
FINANCIAL IMPACT
None
Agenda Item E