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Home My WebLink AboutCC Min 2023-06-12 Seal Beach, California 111 June 12, 2023 The City Council met in regular session at 7:02 p.m. in the City Council Chamber. Mayor Pro Tern Sustarsic led the Pledge of Allegiance. ROLL CALL Present: Mayor Moore Council Members: Kalmick, Landau, Steele, Sustarsic Absent: None City Staff: Nicholas Ghirelli, City Attorney Jill R. Ingram, City Manager Patrick Gallegos, Assistant City Manager Michael Henderson, Police Chief Joe Bailey, Marine Safety Chief, Marine Safety Department Alexa Smittle, Director of Community Development Barbara Arenado, Director of Finance/City Treasurer Iris Lee, Public Works Director Gloria D. Harper, City Clerk Dana Engstrom, Deputy City Clerk Craig Covey, Division 1 Chief Orange County Fire Authority Chris Hendrix, Police Lieutenant Jennifer Robles, Management Analyst Lauren Barich, Management Analyst Kevin Edwards, Management Analyst Nick Bolin, Marine Safety Lieutenant Tim Kelsey, Recreation Manager Kathryne Cho, Deputy Public Works Director/City Engineer APPROVAL OF AGENDA & WAIVER OF FULL READING OF RESOLUTIONS AND ORDINANCES Two (2) supplemental items were received after the posting of the agenda and were distributed to the City Council and made available to the public. Council Member Kalmick moved, second by Council Member Steele, to approve the agenda. AYES: Kalmick, Landau, Moore, Steele, Sustarsic NOES: None ABSENT: None ABSTAIN: None Motion carried PRESENTATIONS / RECOGNITIONS • Lions Club Donation to the Seal Beach Lifeguards for Funds Raised at the Duck Drop and Horseshoe Competition • National Beach Safety Week Proclamation — May 22-29, 2023 • Recognition of Former Public Works Executive Assistant Elizabeth Camarena • Retirement Recognition of Marine Safety Lieutenant Chris Pierce PUBLIC COMMUNICATIONS Mayor Moore opened oral communications. Speaker: Amanda Bernadino, Kane Derm, Dawn Southern, Matthew Terry, and Rosie Ritchie. Mayor Moore closed oral communications. CITY ATTORNEY REPORT City Attorney Ghirelli indicated he had no items to report; however, in response to a public comment made, he noted that the City Attorney for the Beach House has his contact information. and he is available to discuss bathroom maintenance at any time. CITY MANAGER REPORT City Manager Ingram thanked the Council for attending the Marine Safety Department's Badge Pinning Ceremony, noting that there was standing room only. She also indicated that she attended a Naval Weapons Station meeting with Commanding Officer Captain Jessica O'Brien and Public Information Officer Gregg Smith along with Council Member Landau and Council Member Kalmick. She noted some of updates for the benefit of the public including: the status of the Navy Pier Ammunition Project, the Pier Area Revitalization Project, reopening of Barney's Beach following the completion of some construction in the area, Surfside Beach Replenishment Project. the Environmental Clean-up Project, Summer Exercises, and noted that the public will be notified about the loud noises as a result of the exercises, the Agreement between the Navy and Orange County Fire Authority. an Agreement between the Navy and the Seal Beach Police Department, and the discussion about the Seal Beach Housing Element. Additionally, she informed the Council that the City will be working on two (2) Grand Jury reports that are often time-consuming and that there is a 90-day deadline to respond to the requests with findings and recommendations. Lastly, she reported on some agenda items that will be brought to City Council within the next couple of months, including an Animal Services Control Presentation, Animal Control Services Agreements, the Chevron Station Project at Pacific Coast Highway and 13th Street, the Housing Element, Zoning Code Update, an Accessory Dwelling Unit ordinance revision to meet State Code, and the adoption of the Local Coastal Plan. COUNCIL COMMENTS Council Member Landau expressed her concerns about the Beach House restroom situation. She reported her attendance at the Submarine - Tolling of the Boats Ceremony, the Lion's Club Memorial Celebration at Eisenhower Park, the meeting with the Navy as City Manager Ingram indicated above, the California Joint Power Insurance Authority Newly Elected Officials Conference, and the Marine Safety Badge Pinning Ceremony. She congratulated Marine Safety Lieutenant Nick Bolin and Marine Safety Officer Jeremy Jenks on their promotions. Mayor Pro Tem Sustarsic reported her attendance at the Submarine - Tolling of the Boats Ceremony, Good Morning Los Alamitos event, the Recreation and Parks Commission meeting, the Navy Restoration Advisory Board meeting, a College Park Neighborhood Association meeting, an Orange County Sanitation District Operation Committee meeting, and the Marine Safety Badge Pinning Ceremony. Additionally, she thanked the Seal Beach Lifeguards for all they do to keep the community safe as we head into the busy summer months. Council Member Kalmick reported that he attended the Navy meetings as mentioned by City Manager Ingram noting that this has been the most interactive relationship the City has had with the Navy since his time on the City Council and that he appreciates that the Navy wants to engage with the City. Additionally, he reported his attendance at an Orange County Fire Authority board meeting, indicating that he received good news about their Fiscal Year 2026-27 budget and that the City could potentially see some reductions in the cost of our contract. Council Member Steele reported that he attended a Golden Rain Foundation meeting and noted that a meeting would be held tomorrow regarding the consolidation of committees. Additionally, he indicated that he attended the Orange County Library Advisory Board meeting and attended the two-day California Joint Powers Insurance Authority Newly Elected Officials Conference. Mayor Moore reported that he attended the Lions Club Memorial Ceremony at Eisenhower Park, the Submarine - Tolling of the Boats Ceremony, the Marine Safety Badge Pinning Ceremony, and the Los Alamitos High School Graduation Ceremony and noted that there was a 100% graduation rate this year. COUNCIL ITEMS A. Amendment to the City Council Rules of Procedures Adding City Council Norms and City Council and City Manager Commitments -That City Council adopt Resolution 7411 to amend the City Council's Rules of Procedures (Council Policy 100-3) by adding a new Section, City Council Norms and City Council and City Manager Commitments, and other minor (numerical) changes. City Clerk Harper provided a comprehensive background on the staff report and City Attorney Ghirelli addressed questions from Council Members. Council Member Landau moved, second by Mayor Moore to adopt Resolution 7411 to amend the City Council's Rules of Procedures (Council Policy 100-3) by adding a new Section, City Council Norms and City Council and City Manager Commitments, and other minor (numerical) changes. AYES: Kalmick, Landau, Moore, Steele, Sustarsic NOES: None ABSENT: None ABSTAIN: None Motion carried B. Consideration of Mayor Moore's Request to Establish an Ad Hoc Parking Committee to Review the City's Parking Management Program and Evaluate and Advise on a Proposed Paid Parking Program for the Main Street Area -That the City Council consider the request of Mayor Moore to establish an Ad Hoc Parking Committee and appoint two (2) Council Members and two (2) Police Department Staff Liaisons to review the City's Parking Management Program and advise on a proposed paid parking program for the Main Street area. City Clerk Harper provided a comprehensive background on the staff report and City Attorney Ghirelli addressed Council Member questions. After Council discussion, no action was taken on this item. Staff was directed to bring back a discussion item to determine if there would be Council consensus to consider Mayor Moore's request to establish a Council-Citizens Parking Advisory Committee. CONSENT CALENDAR Mayor Pro Tern Sustarsic moved, second by Mayor Moore, to approve the recommended actions on the consent calendar. Council Member Landau abstained from voting on Item I due to a potential conflict of interest. C. Approval of the May 22, 2023 City Council Minutes - That the City Council approve the minutes of the Regular City Council meeting held on May 22, 2023. D. Demands on City Treasury (Fiscal Year 2023) June 12, 2023 - Ratification. E. Second Reading and Adoption of Ordinance 1705 - That the City Council waive full reading, read by title only, and adopt Ordinance 1705 titled "An Ordinance of the City of Seal Beach City Council Renewing Ordinance 1694 and Approving the Seal Beach Police Department's Updated Military Equipment Use Policy." F. Professional Services Agreement with Transtech Engineers, Inc. - That the City Council adopt Resolution 7412: 1 . Approving the Professional Services Agreement with Transtech Engineers, Inc. for $420,000 in Building Division staffing services and 65 percent of designated plan check fees for building plan check services; and, 2. Authorizing the City Manager to execute the Agreement. G. Professional Services Agreement with Holistic System Integration Solutions for Information Technology Services - That the City Council adopt Resolution 7413: 1. Approving the Professional Services Agreement with Holistic System Integration Solutions for $45,760; and, 2. Authorizing the City Manager to execute the Agreement. H. Approving Submittal of FY 2023-2024 Measure M2 Eligibility Package and its Components - That the City Council adopt Resolution 7414: 1. Concerning the Status and Update of the Circulation Element, Local Signal Synchronization Plan and Mitigation Fee Program for the City of Seal Beach; and, 2. Adopt the seven-year Measure M2 Capital Improvement Program (CIP) for Fiscal Years 2023-2024 through 2029-2030; and, 3. Direct the City Manager to file the adopted Resolution, Capital Improvement Program and the Measure M2 eligibility documents with Orange County Transportation Authority (OCTA) in compliance with the requirements of OCTA. I. Ratifying Expenditures Related to the Facility Lease to Beach House at the River, LLC - That the City Council adopt Resolution 7415: 1 . Ratifying additional expenditures made by the City related to the Facility Lease with Beach House at the River, LLC in the amount of $59,171.36; and, 2. Allocating $30,000 to CIP BG1808 for continued obligations contested under Facility Lease with Beach House at the River, LLC; and, 3. Approving Budget Amendment #BA 23-12-01 in the amount of $90,000. J. Awarding and Authorizing Execution of a Professional Services Agreement with Raftelis Financial Consultants, Inc. for Water and Wastewater Financial Planning Services - That the City Council adopt Resolution 7416: 1. Awarding a Professional Services Agreement to Raftelis Financial Consultants, Inc. in a not-to-exceed amount of $82,415 to provide Water and Wastewater Financial Planning Services; and, 2. Authorizing and directing the City Manager to execute the Agreement; and, 3. Authorizing the City Manager to approve additional work requests up to the total amount of $5,000 in connection with the Project. K. Accepting Grant Funds and Authorizing Execution of an Agreement with the U.S. Department of Transportation Federal Highway Administration Office of Safety for Participation in the Safe Streets and Roads for All (SS4A) Grant Funding Program - That the City Council adopt Resolution 7417 accepting an award of grant funds and authorizing the City Manager to execute an agreement with the U.S. Department of Transportation (USDOT) Federal Highway Administration (FHWA) Office of Safety for participation in the Safe Streets and Roads for All (SS4A) Grant Funding Program for the City of Seal Beach Safety Action Plan. AYES: Kalmick, Moore, Sustarsic, Landau, Steele NOES: None ABSENT: None ABSTAIN: Landau (Item I only) Motion carried ITEMS REMOVED FROM THE CONSENT CALENDAR There were no items removed from the consent calendar. PUBLIC HEARING There were no public hearing items. UNFINISHED/CONTINUED BUSINESS There were no unfinished/continued business items. NEW BUSINESS L. Purchase and Installation of a New Voice Over Internet Protocol (VolP) Telephone System for all City Facilities - That the City Council adopt Resolution 7418: 1. Awarding and authorizing the City Manager to execute Agreements for the procurement, installation and implementation of a new Voice over Internet Protocol (VoIP) Telephone System for all City facilities in a not-to exceed amount of $71 ,660.14 for the initial term as follows: a) Awarding and authorizing a Professional Service Agreement with ICS Intelesys, Inc. ("Intelesys") for the installation, integration, and implementation of a new citywide telecommunication ("Unified Communications as a Service," or "UCaaS") system with an initial term of one (1) year in a not-to exceed amount of $13,500; and, b) Awarding and authorizing a Telecommunications Agreement with GoTo Communications, Inc. ("GoTo"), for the provision of equipment, telecommunications services, software. and software as a service for a new citywide telecommunication system with an initial term of one (1) year in a not-to exceed amount of$58,160.14; and, 2. Authorizing the City Manager to extend services in a not-to exceed amount of $116,883.84 for up to four (4), additional one-year extensions, as follows: a) Extending the Professional Services Agreement with Intelesys, Inc. for up to four (4), additional one- year terms at no cost to the City; and, b) Extending the Telecommunications Agreement with GoTo for up to four (4), additional one year terms, for a not-to exceed amount of $29,220.96 per year: and, 3. Authorizing the City of Seal Beach to become a member of The Interlocal Purchasing System (TIPS) at no cost to the City and piggyback from a Cooperative Purchasing Agreement between Region 8 Education Services Center, Pittsburg, Texas and TIPS, (TIPS Contract#221003) to facilitate the provision of monthly VoIP telephone system services at a lower rate only available to TIPS members; and, 4. Authorizing the City Manager to approve additional work requests in connection with the project in a not-to-exceed amount of $10,000 for unforeseen project costs; and, 5. Authorizing the City Manager and City Attorney to make minor, non-monetary revisions to the GoTo Agreement, as needed; and, 6. Rejecting all other proposals. Assistant City Manager Gallegos, Management Analyst Kevin Edwards. Management Analyst Jennifer Robles, and Intelesys President Rick Balzer provided a comprehensive background on the staff report and addressed questions from Council Members. Council Member Steele moved, second by Mayor Moore to adopt Resolution 7418: 1. Awarding and authorizing the City Manager to execute Agreements for the procurement, installation and implementation of a new Voice over Internet Protocol (VoIP) Telephone System for all City facilities in a not-to exceed amount of $71,660.14 for the initial term as follows: a) Awarding and authorizing a Professional Service Agreement with ICS Intelesys, Inc. ("Intelesys") for the installation, integration, and implementation of a new citywide telecommunication ("Unified Communications as a Service," or"UCaaS") system with an initial term of one (1) year in a not-to exceed amount of$13,500; and, b) Awarding and authorizing a Telecommunications Agreement with GoTo Communications, Inc. ("GoTo"), for the provision of equipment, telecommunications services, software, and software as a service for a new citywide telecommunication system with an initial term of one (1) year in a not-to exceed amount of $58,160.14; and, 2. Authorizing the City Manager to extend services in a not-to exceed amount of $116,883.84 for up to four (4), additional one-year extensions, as follows: a) Extending the Professional Services Agreement with Intelesys, Inc. for up to four (4), additional one-year terms at no cost to the City; and, b) Extending the Telecommunications Agreement with GoTo for up to four (4), additional one year terms, for a not-to exceed amount of $29,220.96 per year; and, 3. Authorizing the City of Seal Beach to become a member of The Interlocal Purchasing System (TIPS) at no cost to the City and piggyback from a Cooperative Purchasing Agreement between Region 8 Education Services Center, Pittsburg, Texas and TIPS, (TIPS Contract #221003) to facilitate the provision of monthly VoIP telephone system services at a lower rate only available to TIPS members; and, 4. Authorizing the City Manager to approve additional work requests in connection with the project in a not-to- exceed amount of $10,000 for unforeseen project costs; and, 5. Authorizing the City Manager and City Attorney to make minor, non-monetary revisions to the GoTo Agreement, as needed; and, 6. Rejecting all other proposals. AYES: Kalmick, Landau, Moore, Steele, Sustarsic NOES: None ABSENT: None ABSTAIN: None Motion carried ADJOURNMENT Mayor Moore adjourned the City Council meeting at 8:42 p.m. to Monday, June 26, 2023, at 5:30 p.m. to meet in Closed Session if deemed necessary. loria D. Harper, City Clerk City of Seal Beach Approved: .. Thomas Moore, Mayor . PO94/6 Attested: •'— • ;a Gloria D. Harper, City Clerk 'v 610' 927„°� \� �UNTV c� I