HomeMy WebLinkAboutAGMT - U.S. Department of Transportation Federal Highway Administration (Grant Funding) (Pending full execution)DRAFT
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1. Award No. 2. Effective Date 3. Assistance
693JJ32340099 See No. 17 Below Listings No.
20.939
4. Award To 5. Sponsoring Office
City of Seal Beach U.S. Department of Transportation
211 Eighth Street Federal Highway Administration
Seal Beach, CA 90740-6305 Office of Safety
1200 New Jersey Avenue, SE
HSSA-1, Mail Drop E71-117
Unique Entity Id.: J2JWJVWQ8EA6 Washington, DC 20590
TIN No.: 95-6000794
6. Period of Performance 7. Total Amount
Federal Share: $200,000.00
Effective Date of Award — 24 Recipient Share: $ 50,000.00
months Other Federal Funds: $ 0.00
Other Funds: $ 0.00
Total: $250,000.00
8. Type of Agreement 9. Authority
Grant Section 241-12 of the Infrastructure Investment
and Jobs Act (Pub. L. 117-58, November 15,
2021; also referred to as the "Bipartisan
Infrastructure Law" or "BIL")
10. Procurement Request No.
HSSP230266PR
12. Submit Payment Requests To
See article 20.
11. Federal Funds Obligated
$200,000.00
13. Payment Office
See article 20.
14. Accounting and Appropriations Data
15XO 173E50.0000.055 SRI 0500.5592000000.41010.61006600
15. Description of Project
The Project will develop a Safety Action Plan (SAP) that meets federal requirements that will
identify, analyze, and prioritize safety improvement projects in depth to eliminate the multitude of
serious injuries and fatalities on local roadways.
RECIPIENT
16. Signature of Person Authorized to Sign
ry,
ge:
ture Date
Jill Ingram
Title: City Manager
FEDERAL HIGHWAY ADMINISTRATION
17. Signature of Agreement Officer
Signature
Name: Jason Motala
Title: Agreement Officer
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U.S. DEPARTMENT OF TRANSPORTATION
GRANT AGREEMENT UNDER THE
FISCAL YEAR 2022 SAFE STREETS AND ROADS FOR ALL GRANT PROGRAM
This agreement is between the [United States Department of Transportation (the "USDOT")]
[Federal Highway Administration (the "FHWA") and the City of Seal Beach (the "Recipient").
This agreement reflects the selection of the Recipient to receive a Safe Streets and Roads for
All ("SS4A") Grant for the City of Seal Beach Safety Action Plan.
The parties therefore agree to the following:
ARTICLE 1
GENERAL TERMS AND CONDITIONS
1.1 General Terms and Conditions.
(a) In this agreement, "General Terms and Conditions" means the content of the document
titled "General Terms and Conditions Under the Fiscal Year 2022 Safe Streets and Roads
for All Grant Program," dated February 8, 2023, which is available at
https://www.transportation.gov/grants/ss4a/ rg ant -agreements. Articles 7-30 are in the
General Terms and Conditions. The General Terms and Conditions are part of this
agreement.
(b) The Recipient states that it has knowledge of the General Terms and Conditions.
Recipient also states that it is required to comply with all applicable Federal laws and
regulations including, but not limited to, the Uniform Administrative Requirements, Cost
Principles, and Audit Requirements for Federal Awards (2 CFR part 200); National
Environmental Policy Act (NEPA) (42 U.S.C. § 4321 et seq.); and Build America, Buy
America Act (BIL, div. G §§ 70901-27).
(c) The Recipient acknowledges that the General Terms and Conditions impose obligations
on the Recipient and that the Recipient's non-compliance with the General Terms and
Conditions may result in remedial action, termination of the SS4A Grant, disallowing
costs incurred for the Project, requiring the Recipient to refund to the [FHWA] the SS4A
Grant, and reporting the non-compliance in the Federal -government -wide integrity and
performance system.
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ARTICLE 2
APPLICATION, PROJECT, AND AWARD
2.1 Application.
Application Title: City of Seal Beach Safety Action plan
Application Date: 09/15/2022
2.2 Award Amount.
SS4A Grant Amount: $200,000
2.3 Award Dates.
Period of Performance End Date: See Section 6 on page 1
2.4 Budget Period
Budget Period End Date: See Section 6 on page 1
2.5 Action Plan Grant or Implementation Grant Designation.
Designation: Action Plan
2.6 Federal Award Identification Number. The Federal Award Identification
Number is listed on page 1, line 1.
ARTICLE 3
SUMMARY PROJECT INFORMATION
3.1 Summary of Project's Statement of Work.
The award will be used by the City of Seal Beach to develop a comprehensive safety
action plan.
3.2 Project's Estimated Schedule.
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ACTION PLAN SCHEDULE
Milestone
Schedule Date
Planned Draft Action Plan Completion
Date:
02/28/2024
Planned Action Plan Completion Date:
05/30/2024
Planned Action Plan Adoption Date:
06/30/2024
Planned SS4A Final Report Date:
06/30/2024
3.3 Project's Estimated Costs.
(a) Eligible Project Costs
Eligible Project Costs
SS4A Grant Amount: $200,000
Other Federal Funds:: $0
State Funds: $0
Local Funds: $50,000
In -Kind Match: $0
Other Funds: $0
Total Eligible Project Cost: $250,000
(b) Supplemental Estimated Budget
Cost Element
Federal Share
Non -Federal Share
Total Budget
Amount
Direct Labor
$28,000
$7,000
$35,000
Fringe Benefits
$12,000
$3,000
$15,000
Travel
$0.00
$0.00
$0.00
Equipment
$0.00
$0.00
$0.00
Supplies
$0.00
$0.00
$0.00
Contractual/Consultant
$160,000
$40,000
$200,000
Other
$0.00
$0.00
$0.00
Indirect Costs
$0.00
$0.00
$0.00
Total Budget
$200,000
J$50,000
$250,000
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ARTICLE 4
RECIPIENT INFORMATION
4.1 Recipient's Unique Entity Identifier.
J2JWJVWQ8EA6
4.2 Recipient Contact(s).
Iris Lee
Deputy Public Works Director
City of Seal Beach
211 Eighth Street Seal Beach CA, 90740-6305
(562) 431-2527
ilee@sealbeachca.gov
4.3 Recipient Key Personnel.
Name Title or Position
Iris Lee Public Works Director
4.4 USDOT Project Contact(s).
Darren Thacker
Safe Streets and Roads for All Program Manager
Federal Highway Administration
Office of Safety
HSSA-1, Mail Stop: E71-117
1200 New Jersey Avenue, S.E.
Washington, DC 20590
(202) 366-6409
darren.thacker@dot.gov
and
Ashley Cucchiarelli
Agreement Officer (AO)
Federal Highway Administration
Office of Acquisition and Grants Management
HCFA -33, Mail Stop E62-310
1200 New Jersey Avenue, S.E.
Washington, DC 20590
(720) 963-3589
ashley.cucchiarelli@dot.gov
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and
Agreement Officer's Representative (AOR)
Division Administrator
USDOT Sacramento, CA
650 Capitol Mall
Suite 4-100
Sacramento, CA 95814
California.FHWA@dot.gov
and
Vince Mammano
Agreement Officer's Representative (AOR)
Division Administrator
FHWA California Division Office
650 Capitol Mall, Ste. 4-100
Sacramento, CA 95814
916-498-5015
Hdaca@dot..gov
and
Steve Pyburn
California Division Office Point of Contact
Design Program Manager
650 Capitol Mall, Ste. 4-100
Sacramento, CA 95814
(916) 498-5057
Steve.Pyburn@dot.gov
ARTICLE 5
USDOT ADMINISTRATIVE INFORMATION
5.1 Office for Subaward and Contract Authorization.
USDOT Office for Subaward and Contract Authorization: FHWA Office of Acquisition
and Grants Management
SUBAWARDS AND CONTRACTS APPROVAL
Note: See 2 CFR § 200.331, Subrecipient and contractor determinations, for definitions of
subrecipient (who is awarded a subaward) versus contractor (who is awarded a contract).
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Note: Recipients with a procurement system deemed approved and accepted by the Government
or by the AO are exempt from the requirements of this clause. See 2 CFR 200.317 through
200.327.
Note: This clause is only applicable to Action Plan Grants.
Unless described in the application and funded in the approved award, the Recipient must obtain
prior written approval from the AO for the subaward, transfer, or contracting out of any work,
under this award above the Simplified Acquisition Threshold. This provision does not apply
to the acquisition of supplies, material, equipment, or general support services. Approval of
each subaward or contract is contingent upon the Recipient's submittal of a written fair and
reasonable price determination, and approval by the AO for each proposed contractor/sub-
recipient. Consent to enter into subawards or contracts will be issued through written
notification from the AO or a formal amendment to the Agreement.
The following subawards and contracts are currently approved under the Agreement by the AO.
This list does not include supplies, material, equipment, or general support services which are
exempt from the pre -approval requirements of this clause.
(Fill in at award or by amendment)
5.2 Reimbursement Requests
(a) The Recipient may request reimbursement of costs incurred in the performance of this
agreement if those costs do not exceed the funds available under section 2.2 and are
allowable under the applicable cost provisions of 2 C.F.R. Part 200, Subpart E. The
Recipient shall not request reimbursement more frequently than monthly.
(b) The Recipient shall use the DELPHI eInvoicing System to submit requests for
reimbursement to the payment office. When requesting reimbursement of costs
incurred or credit for cost share incurred, the Recipient shall electronically submit
supporting cost detail with the SF 271 (Outlay Report and Request for Reimbursement
for Construction Programs) to clearly document all costs incurred.
(c) The Recipient's supporting cost detail shall include a detailed breakout of all costs
incurred, including direct labor, indirect costs, other direct costs, travel, etc., and the
Recipient shall identify the Federal share and the Recipient's share of costs. If the
Recipient does not provide sufficient detail in a request for reimbursement, the AO may
withhold processing that request until the Recipient provides sufficient detail.
(d) The USDOT shall not reimburse costs unless the Agreement Officer's Representative
(the "AOR") reviews and approves the costs to ensure that progress on this agreement
is sufficient to substantiate payment.
(e) The USDOT may waive the requirement that the Recipient use the DELPHI eInvoicing
System. The Recipient may obtain waiver request forms on the DELPHI eInvoicing
website (http://www.dot.gov/cfo/delphi-einvoicing-system.html) or by contacting the
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AO. A Recipient who seeks a waiver shall explain why they are unable to use or access
the Internet to register and enter payment requests and send a waiver request to
Director of the Office of Financial Management
US Department of Transportation,
Office of Financial Management B-30, Room W93-431
1200 New Jersey Avenue SE
Washington DC 20590-0001
or
DOTElectroniclnvoicing@dot.gov.
If the USDOT grants the Recipient a waiver, the Recipient shall submit SF 271 s directly
to:
DOT/FAA
P.O. Box 268865
Oklahoma City, OK 73125-8865
Attn: Agreement Specialist
(f) The requirements set forth in these terms and conditions supersede previous financial
invoicing requirements for Recipients.
ARTICLE 6
SPECIAL GRANT TERMS
6.1 SS4A funds must be expended within five years after the grant agreement is executed and
DOT obligates the funds, which is the budget period end date in section 10.3 of the
Terms and Conditions and section 2.4 in Article 2.
6.2 The Recipient acknowledges that the Action Plan will be made publicly available, and the
Recipient agrees that it will publish the final Action Plan on a publicly available website.
6.3 The Recipient demonstrates compliance with civil rights obligations and nondiscrimination
laws, including Titles VI of the Civil Rights Act of 1964, the Americans with Disabilities Act
(ADA), and Section 504 of the Rehabilitation Act, and accompanying regulations. Recipients
of Federal transportation funding will also be required to comply fully with regulations and
guidance for the ADA, Title VI of the Civil Rights Act of 1964, Section 504 of the
Rehabilitation Act of 1973, and all other civil rights requirements.
6.4 There are no other special grant requirements for this award.
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ATTACHMENT A
PERFORMANCE MEASUREMENT INFORMATION
Study Area: City of Seal Beach
Baseline Measurement Date: 06/30/2024
Baseline Report Date: 07/15/2024
Table 1: Performance Measure Table
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Measurement
Measure
Category and Description
Frequency
The City of Seal Beach Safety Action
Plan will study the entire City, which has
Equity
a disadvantaged community population of
06/30/2024
29.8%. Therefore, the Project benefit to
underserved communities is 29.8%
Costs
$250,000
06/30/2024
Recommendations relating to future
Lessons Learned and
projects of strategies to prevent death and
06/30/2024
Recommendations
serious injury on roads and streets.
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ATTACHMENT B
CHANGES FROM APPLICATION
INSTRUCTIONS FOR COMPLETING ATTACHMENT B: Describe all material
differences between the scope, schedule, and budget described in the application and the scope,
schedule, and budget described in Article 3. The purpose of this attachment B is to document the
differences clearly and accurately in scope, schedule, and budget to establish the parties'
knowledge and acceptance of those differences. See section 10.1.
Scope: No changes have been made.
Schedule: No changes have been made.
Budget: No changes have been made.
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ATTACHMENT C
RACIAL EQUITY AND BARRIERS TO OPPORTUNITY
1. Efforts to Improve Racial Equity and Reduce Barriers to Opportunity.
The Recipient states that rows marked with "X" in the following table are accurate:
2. Supporting Narrative.
The City of Seal Beach adopted Resolution No. 1252 on July 22, 1963 that states "The
City of Seal Beach, as an employer, does not, has not, and will not discriminate because
of race, religious creed, color, national origin or ancestry of any person, to refuse to hire
or employ him or to bar or to discharge from employment such person or to discriminate
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A racial equity impact analysis has been completed for the Project. (Identify a
report on that analysis or, if no report was produced, describe the analysis and
its results in the supporting narrative below.
The Recipient or a project partner has adopted an equity and inclusion
program/plan or has otherwise instituted equity -focused policies related to
X
project procurement, material sourcing, construction, inspection, hiring, or
other activities designed to ensure racial equity in the overall delivery and
implementation of the Project. (Identify the relevant programs, plans, or
policies in the supporting narrative below.
The Project includes physical -barrier -mitigating land bridges, caps, lids, linear
parks, and multimodal mobility investments that either redress past barriers to
opportunity or that proactively create new connections and opportunities for
underserved communities that are underserved by transportation. (Identify the
relevant investments in the supporting narrative below.
The Project includes new or improved walking, biking, and rolling access for
individuals with disabilities, especially access that reverses the disproportional
impacts of crashes on people of color and mitigates neighborhood bifurcation.
(Identify the new or improved access in the supporting narrative below.
The Project includes new or improved freight access to underserved
communities to increase access to goods and job opportunities for those
underserved communities. (Identify the new or improved access in the
supporting narrative below.
The Recipient has taken other actions related to the Project to improve racial
equity and reduce barriers to opportunity, as described in the supporting
narrative below.
The Recipient has not yet taken actions related to the Project to improve racial
equity and reduce barriers to opportunity but, before beginning construction of
the project, will take relevant actions described in the supporting narrative
below
The Recipient has not taken actions related to the Project to improve racial
equity and reduce barriers to opportunity and will not take those actions under
this award.
2. Supporting Narrative.
The City of Seal Beach adopted Resolution No. 1252 on July 22, 1963 that states "The
City of Seal Beach, as an employer, does not, has not, and will not discriminate because
of race, religious creed, color, national origin or ancestry of any person, to refuse to hire
or employ him or to bar or to discharge from employment such person or to discriminate
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against such person in compensation or in terms of conditions or privileges of
employment.
Additionally, the City of Seal Beach has a Non -Discrimination Clause and Statement of
Compliance that is included in all Professional Services Agreements made between the
City and consultants/subconsultants/contractors.
The City has and will continue to include and follow these measures to ensure racial
equity in the overall delivery and implementation of the Project.
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