HomeMy WebLinkAboutCC AG PKT 2007-06-25 #Q
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AGENDA REPORT
DATE:
June 25, 2007
TO:
Honorable Mayor and City Council
THRU:
DavidN. Carmany, City Manager
FROM:
Mark K. Vukojevic P.E., Director of Public WorlcslCity Engineer
SUBmCT:
REJECT BIDS FOR THE JANITORIAL MAINTENANCE
CONTRACT
SUMMARY OF REQUEST:
The proposed City Council action will reject all bids and authorize staff to re-advertise the
Janitorial Maintenance Contract.
BACKGROUND:
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The existing janitorial service agreement dated April 24, 2004 included a term from July
1, 2004 to June 30, 2008. Coastal Building Services requested a renegotiation beyond the
typical CPI adjustment of the existing Janitorial Contract due to recent minimum wage
increases. It was determined that re-bidding the contract would be the most appropriate
action.
The Public Works Department issued a request for proposal for a new janitorial services
contract in April 2007. The request for proposals requested that the contractor provide all
labor, equipment, and material required to perform the janitorial maintenance at the
specified locations. The intent is also to procure high quality maintenance that will result
in attractive building appearance at all times.
Currently, the Public Works Department maintains 12 facilities under the current contract
and are listed below:
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:> Marina Community Center, Building and Restrooms
:> North Seal Beach Community Center, Building and Restrooms
:> Mary Wilson Library Senior Center, Meeting Room and Kitchen
:> City Hall Offices, Building and Restrooms
:> Public Works Corporation Yard, Building and Restrooms (Admin Bldg Only)
:> Police Department, Building and Restrooms
:> Police Substation, Building and Restrooms
:> Lifeguard Headquarters, Building and Restrooms
:> Seal Beach Pier Restrooms
:> McGaugh School Pool Restrooms
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:> Zoeter Softball Field Restrooms
:> Seal Beach Tennis Center
Five bids were received and received by the City Clerk on Friday, May 18, 2007:
1. Merchants Buildinl! Maint. 9:15 a.m. 587.182.93 5110.332.97*
2. Emnire Buildinl! 9:48 a.m. 5134.608.00 5115.589.00*
3. Coastal Buildinl! Services 9:12 a.m. 5121.049.00 5122.222.00*
4. GCS. Inc. 9:10 a.m. 5134.128.00 5137.349.00*
5. Maintenance 4 Us. Inc. 10:03 a.m. Non-Resnonsive Bid
. AdjWlted bid amount after bid erron 8Dd calculation errors were corrected.
StafIrecommends that all bids be rejected due to bid errors and inconsistencies for all of the
bids. Re-advertising with further bid document clarifications will be done immediately.
Award of a new contract is expected this summer.
FISCAL IMPACT:
There is no fiscal impact at this time.
RECOMMENDATION:
It is recommended that City Council reject all bids and authorize staff to re-advertise the
Janitorial Maintenance Contract.
Prepared By:
em Crumby, P.E.
Deputy City Engineer
Alvin D. Papa, P .E.
Associate Civil Engineer
Concur:
NOTED AND APPROVED:
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Mark K. Vukojevic, P.E.
Director of Public Works/City Engineer
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D 'dN C 1
aVl . armany
City Manager
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