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Home My WebLink AboutCC Min 2023-12-11Seal Beach, California December 11, 2023 The City Council met in regular session at 7:00 p.m. in the City Council Chamber. Mayor Pro Tern Sustarsic led the Pledge of Allegiance. ROLL CALL Present: Mayor Moore Council Members: Kalmick, Landau, Steele, Sustarsic Absent: None City Staff: Nicholas Ghirelli, City Attorney Jill R. Ingram, City Manager Michael Henderson, Police Chief Joe Bailey, Marine Safety Chief Barbara Arenado, Director of Finance/City Treasurer Iris Lee, Public Works Director Gloria D. Harper, City Clerk Dana Engstrom, Deputy City Clerk Nolan McGaughy, Orange County Fire Authority Division 1 Administrative Fire Captain Nick Nicholas, Police Captain Michael Ezroj, Police Captain Kathryne Cho, Deputy Director of Public Works/City Engineer Tim Kelsey, Recreation Manager Shaun Temple, Planning Manager Lauren Barich, Management Analyst RESENTATIONS / RECOGNITIONS • Oak Middle School Choir — Christmas Carolers • Introduction of New Full Time Employees • Recognition of Deputy City Clerk Dana Engstrom • Information Technology (IT) Update PUBLIC COMMUNICATIONS Mayor Moore opened oral communications. Speakers: Pierre Kim, Matthew Terry, Joan, and Hope Horning. Austin Edsell with Senator Janet Nguyen's Office congratulated Mayor Moore and presented him with a Certificate of Recognition for his term as Mayor. Mayor Moore closed oral communications. APPROVAL OF AGENDA & WAIVER OF FULL READING OF RESOLUTIONS AND ORDINANCES Council Member Landau pulled items F and G for separate consideration. Mayor Pro Tern Sustarsic pulled Item I for separate consideration. City Clerk Harper announced that seven (7) supplemental communications were received after the posting of the agenda that were distributed to the City Council and made available to the public. Mayor Pro Tern Sustarsic moved, second by Council Member Landau to approve the agenda. AYES: Kalmick, Landau, Moore, Steele, Sustarsic NOES: None ABSENT: None ABSTAIN: None Motion carried CITY ATTORNEY REPORT City Attorney Ghirelli reported that the Council met in Closed Session regarding the three (3) items posted on the agenda. All five (5) Council Members were present, and on Item C, the Council gave direction to approve a settlement agreement that will provide the City with full release of claims for the claim identified on the agenda. CITY MANAGER REPORT City Manager Ingram provided a few calendar updates including the City Hall closure from Monday, December 25- 2023, through Monday, January 1, 2024. She noted that the January 8, 2024, Council meeting has been cancelled and reported that the next regular City Council meeting will be held on Monday, January 22, 2024, and the Strategic Planning Workshop will be held on Tuesday, January 30, 2024. City Manager Ingram wished the entire staff team, City Council, and the community a happy and safe holiday season. COUNCIL COMMENTS Council Member Kalmick reported that he attended the Rivers and Mountains Conservancy meeting, the Orange County Fire Authority (OCFA) monthly board meeting, and the Orange County Council of Governments (OCCOG) board meeting. He also reported that he attended the dedication and opening ceremony of the 1-405 freeway. Council Member Steele noted that he was not at the last city council meeting as he was on a mission trip in Africa. He reported his attendance at the Orange County Sanitation District (OCSan) meeting. He reported that the OCSan's operations committee voted to approve $81 million dollars for a new pump station in Seal Beach, on the corner of Westminster and Seal Beach Boulevard. Lastly, he reported that there will be 900 feet of Seal Beach Boulevard that will be used as the construction staging area for OCSan for the next three (3) years. Mayor Pro Tern Sustarsic reported her attendance at three (3) Citizen -Council Ad Hoc Parking Committee meetings, an Orange County Sanitation District (OCSan) board meeting, the Turkey Trot, the Seal Beach Christmas tree lighting, City staff holiday potluck, a Western Accreditation of Schools, and Colleges (WASC) meeting for the accreditation of Los Alamitos High School, and a regional military affairs committee .meeting. She also noted a meeting with Public Works staff regarding the upcoming renovations at Heather Park. A dialogue ensued between Mayor Pro Tern Sustarsic and Public Works Director Lee regarding the renovations at Heather Park. Mayor Pro Tern Sustarsic reported she attended the sewer and water rates webinar and thanked Iris for scheduling the webinar. Additionally, Mayor Pro TernSustarsic reported her attendance at the Orange County Council of Governments (OCCOG) meeting regarding their regional transportation plan, a retirement celebration for Dr. Joanna Schilling, President of Cypress College, the Seal Beach Christmas parade, the 1-405 dedication ceremony, Breakfast with Santa at Marina Park, the Seal Beach Police Department swearing -in and badge pinning ceremony, and the Santa and snow event at Heather Park. Council Member Landau reported that she attended four (4) town hall meetings, the Turkey Trot, Christmas tree lighting ceremony, Thanksgiving dinner and bingo at St Anne's Church, a ribbon cutting ceremony for Marni's, a webinar regarding water and sewer, the Christmas parade, the 1-405 dedication, the swearing -in and pinning ceremony at the Seal Beach Police Department, and the Breakfast with Santa event. Additionally, she reported that the residents are aware that the City is developing an Environmental Impact Report for the housing element update related to zoning code changes. Lastly, she thanked Deputy City Clerk Engstrom for her years of service and wished her luck in her future endeavors, and she wished everyone a happy holiday season. Community Development Director Smittle provided an update on the housing element. She stated that the document is still in progress and written comments are due by Friday, December 15, 2023, by 5pm. She also noted that the report can be accessed on the City's website by doing a search using the word "environmental" in the search bar and at the following link: bit.ly/sb_isnop. Mayor Moore reported his attendance at two (2) Ad Hoc Parking Committee meetings. He also reported kicking off the Turkey Trot, his attendance at the Christmas tree lighting ceremony, a ribbon cutting at Marni's, the Christmas parade, and Esther Kenyon's 90th birthday party where he presented a proclamation to her on behalf of the City. Mayor Moore also reported his attendance at the Seal Beach Police Department's swearing -in ceremony and noted that he judged the Christmas decorations at City Hall. Mayor Moore thanked City staff for all their hard work, especially with all the mandatory requirements and code changes. Mayor Moore expressed his thanks for the new phone system and highlighted that the Council committed the use of the American Rescue Plan Act of 2021 (ARPA) funds for critical items, such as the bandwidth from the City to Lifeguard Headquarters, and the much -needed improvements at the West End Pump Station. Lastly, Mayor Moore expressed his gratitude to staff on the groundbreaking at the Seal Beach Tennis and Pickleball Center and the submission of several revisions to the California Department of Housing and Community Development (HCD) related to the housing element. He closed by thanking his fellow City Council Members, the residents, and his family. COUNCIL 'ITEMS There were no Council items. CONSENT CALENDAR Council Member Landau moved, second by Mayor Pro Tern Sustarsic, to approve the recommended actions on the consent calendar with exception of Items F, G, and I. A. Approval'of the November 13, 2023 City Council Minutes - That the City Council approve the minutes of the Closed Session and Regular City Council meetings held on November 13, 2023. B. Demands on City Treasury (Fiscal Year 2024) December 11, 2023 - Ratification. C. Monthly Investment Report (October 31, 2023) - Receive and file. D. 2024 Calendar of Meeting Dates - That the City Council receive and file the 2024 calendar of meeting dates, which include the cancellation of the first meeting in July (8th) and the second meetings in August (26th), November (25th), and December (23rd). E. Rejecting All Bids for the Pier Concrete Abutment Restoration, CIP BP2201 - That the City Council adopt Resolution 7466 rejecting all bids received for Pier Concrete Abutment Restoration, CIP BP 2201 F. A one.. ._ ..Air - - b- 7e — Me7 1—W I, I - I I i� H. Submittal of Yearly Expenditure Report to Orange County Transportation Authority (OCTA) for Measure M2 Eligibility - That the City Council adopt Resolution 7469: 1. Finding the yearly expenditure report to Orange County Transportation Authority (OCTA) for Measure M2 Eligibility for FY 2022-2023 was prepared in conformance;with the M2 Expenditure Report Template provided in the Renewed Measure M Eligibility Guidelines and accounts for Net Revenues including interest earned, expenditures during the fiscal year and balances at the end of fiscal year; and, 2. Adopting M2 Expenditure Report for FY 2022-2023; and, 3. Directing the City Manager, or her designee, to submit the M2 Expenditure Report to OCTA no later than December 31, 2023. 1. Awarding and Authorizing ExeGution of PubliG Works AgFeements with Seque4 GentFaGtor-s, InG. for the 6ampson Avenue -Bike -Lane Gap Closure ��PIP ST18'I�ha the City (`OURGil adopt ReselUtiOR 7r470. '1. Annrr��iinn the plans, , spenifinntinno, and-G;,tFaGt dOGUments foF L-amnmpsen Av nu a Lane Gap Gle§ ire PFojeG} GIP ST1811; Rd, 7. AnnrnVinn and awaFdinn a publin WGFks affeameR.t te ,7 0, d Ardrdko #69 and 69; and reieo�n�Qther�; 9d, 3. $�8�4�a�� a�v�-S+d--Eten}s � �„� eniine� ��crtvc� . Sequel •GtGFJ, Inn . ,• enr, A Authr)ricinnnthe City Ma RageF tiQ e e GE)RReGt;C)R with the OR the GUMulative not to exGeed ameunt of e e + • Approving Budget Amendment BA #24 06 01 in the amoU Rt of $740 nnn J. Approving and Authorizing Amendment No. 1 to the Professional Services Agreement with Alexander's Contract Services, Inc. for Water Meter Reading Services Pilot Program - That the City Council adopt Resolution 7471: 1. Approving Amendment No. 1 to the Professional Services Agreement with Alexander's Contract Services, Inc. dated March 28, 2022, extending the term of the Agreement to December 31, 2023; and increasing compensation by $28,800 for the additional services during the extension, for the revised total not -to -exceed amount of $71,618.40, for the extended term; and, 2. Authorizing and directing the City Manager to execute Amendment No. 1 on behalf of the City. The vote below is for all the Consent Calendar Items with exception of Items F, G, and I: AYES: Kalmick, Moore, Sustarsic, Landau, Steele NOES: None ABSENT: None ABSTAIN: None Motion carried ITEMS REMOVED FROM THE CONSENT CALENDAR F. Accepting Grant Funds and Authorizing Execution of an Agreement with the South Coast Air Quality Management District for the Seal Beach Microtransit Service Pilot Program - That the City Council adopt Resolution 7467: 1. Accepting an award of grant funds in the amount of $162,891 from South Coast Air Quality Management District for the Seal Beach Microtransit Service Pilot Program; and, 2. Authorizing the City Manager, or her designee, to execute the Agreement with South Coast Air Quality Management District, amendments and other related documents, and to take all such other actions, as may be required to secure the grant funds and implement the approved grant under the Mobile Source Air Pollution Reduction Review Committee Microtransit Service Program Grant. Public Works Director Lee provided an overview of the staff report. Council Members' questions and concerns were addressed. Council Member Steele moved, second by Council Member Landau to approve Item F. AYES: Kalmick, Moore, Sustarsic, Landau, Steele NOES: None ABSENT: None ABSTAIN: None Motion carried G. Termination of Agreement with Orange County Sanitation District - That the City Council adopt Resolution 7468, terminating the Standard Agreement for Collection of Sewer Connection Charges with the Orange County Sanitation District. Community Development Director Smittle provided an overview of the staff report. Council Members' questions and concerns were addressed. Mayor Pro Tern Sustarsic moved, second by Council Member Kalmick to approve Item G. AYES: Kalmick, Moore, Sustarsic, Landau, Steele NOES: None ABSENT: None ABSTAIN: None Motion carried I. Awarding and Authorizing Execution of Public Works Agreements with Sequel Contractors, Inc. for the Lampson Avenue Bike Lane Gap Closure Project, CIP ST1811 - That the City Council adopt Resolution 7470: 1. Approving the plans, specifications, and contract documents for Lampson Avenue Bike Lane Gap Closure Project, CIP ST1811; and, 2. Approving and awarding a public works agreement to Sequel Contractors, Inc. in the amount of $2,332,420, including the Total Base Bid of $2,280,420 and Additive Bid Items #59 and 60; and rejecting all other bids; and, 3. Authorizing the City Manager to execute a public works agreement for construction services to Sequel Contractors, Inc.; and, 4. Authorizing the City Manager to approve additional work requests up to $200,000 and inspection services up to $100,000, in connection with the Project, in the cumulative not -to -exceed amount of $300,000; and, 5. Approving Budget Amendment BA #24-06-01 in the amount of $740,000. Public Works Director Lee provided an overview of the staff report. Council Members' questions and concerns were addressed. Mayor Pro Tem Sustarsic moved, second by, Council Member Landau to approve Item I. AYES: Kalmick, Moore, Sustarsic, Landau, Steele NOES: None ABSENT: None ABSTAIN: None Motion carried PUBLIC HEARING There were no public hearing items. UNFINISHED/CONTINUED BUSINESS There were no unfinished/continued business items. NEW BUSINESS K. Presentation of Water and Sewer Rate Study and Set Public Hearing Regarding the Proposed New Water and Sewer Rates - That the City Council adopt Resolution 7472: 1. Authorizing the City Manager to notify the public of the proposed Water and Sewer Rates in compliance with Proposition 218; and, 2. Setting the Water and Sewer Rate Study Public Hearing date for February 12, 2024. Public Works Director Lee provided an overview of the staff report. Council Members' questions and concerns were addressed. Mayor Pro Tem Sustarsic moved, second by Mayor Moore to approve Item K. AYES: Kalmick, Moore, Sustarsic, Landau, Steele NOES: None ABSENT: None ABSTAIN: None Motion carried L. City Council Reorganization - That the City Council approve reorganization of the City Council and selection of Mayor and Mayor Pro Tempore for 2024. City Clerk Harper opened the nomination for Mayor for 2024. Mayor Moore nominated Mayor Pro Tem Sustarsic for Mayor, second by Council Member Landau. City Clerk Harper took a roll call vote to approve the nomination of Mayor Pro Tem Sustarsic to serve as Mayor for 2024. AYES: Moore, Sustarsic, Landau, Kalmick, Steele NOES: None ABSENT: None ABSTAIN: None City Clerk Harper announced that the City Council voted unanimously for Mayor Pro Tern Sustarsic to serve as Mayor for 2024. City Clerk Harper opened the nomination for Mayor Pro Tempore for 2024. Mayor Pro Tern Sustarsic nominated Council Member Landau, second by Mayor Moore. City Clerk Harper took a roll call vote to approve the nomination of Council Member Landau to serve as Mayor Pro Tern for 2024. AYES: Moore, Sustarsic, Landau NOES: Kalmick, Steele ABSENT: None ABSTAIN: None Council Member Kalmick nominated Council Member Steele, second by Council Member Steele,for Mayor Pro Tern for 2024. City Clerk Harper took a roll call vote to approve the nomination of Council Member Steele to serve as Mayor Pro Tern for 2024. AYES: Kalmick, Steele NOES: Moore, Sustarsic, Landau ABSENT: None ABSTAIN: None City Clerk Harper announced that the motion failed to nominate Council Member Steele as Mayor Pro Tern and that Council Member Landau will serve as Mayor Pro Tern for 2024. Council Member Landau and Mayor Pro Tern Sustarsic recognized outgoing Mayor Moore for his service and leadership as Mayor. Mayor Sustarsic presented him with a gavel plaque. Mayor Moore provided brief comments and thanked the Council, the community and his family for their support. ADJOURNMENT Mayor Moore adjourned the City Council meeting in memory of Seal Beach resident and former City Manager for the City of Commerce Bob Hinderliter, at 9:35 p.m., to Monday, January 22, 2024, at 5:30 p.m. to meet in Closed Session if deemed necessary. He noted that the January 8, 2024, City Council meeting has been cancelled. loria D. HarpeF/ City Clerk City of Seal Beach 1