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HomeMy WebLinkAboutAGMT - West Coast Arborists Inc (City-Wide Tree Maintenance Services)MAINTENANCE SERVICES AGREEMENT for City -Wide Tree Maintenance Services between City of Seal Beach 211 - 8th Street Seal Beach, CA 90740 West Coast Arborists, Inc. 2200 E. Via Burton Anaheim, CA 92806 (714) 991-1900 This Maintenance Services Agreement ("the Agreement") is made as of January 22, 2024 (the "Effective' Date"), by and between West Coast Arborists, Inc. ("Contractor"), a California corporation, and the City of Seal Beach ("City"), a California charter city, (collectively, "the Parties"). RECITALS A. City- desires certain city-wide tree maintenance services. B. Pursuant to the authority provided by its City Charter and Seal Beach Municipal Code § 3.20.025(C), City issued a Request for Proposals ("RFP") on September 25, 2023, titled "City -Wide Tree Maintenance Services." Contractor submitted a proposal dated October 26, 2023 in response to the RFP. I C. Contractor represents that it is registered with the California Department of Industrial Relations (DIR Registration #1000000956), and the California State Contractors Licensing Board (CSLB License #366764), and that Contractor is licensed in the following classifications: C-27 or C-610-49; and C-31. Contractor further represents that it is fully qualified to perform the services contemplated by this Agreement by virtue of its experience, and the training, education and expertise of its principals and employees. D. City desires to retain Contractor as an independent contractor and Contractor desires to serve City to perform those services in accordance with the terms and conditions of this Agreement. NOW THEREFORE, in consideration of the Parties' performance of the promises, covenants, and conditions stated herein, the Parties hereto agree as follows. AGREEMENT 1.0 Contractor's Services 1.1. Scope of Services. In compliance with all terms, conditions and provisions of this Agreement, Contractor shall provide those city-wide tree maintenance services (collectively "Services") set forth in the Request for Proposals ("RFP") and all standards and exhibits attached to and/or referenced in the RFP, attached hereto as Exhibit A, and Contractor's accepted Proposal for City -Wide Tree Maintenance Services ("Proposal") attached hereto as Exhibit B, and incorporated herein by this reference, all to City's reasonable satisfaction. 1.2. Agreement Documents: Order of Precedence. 1.2.1. The Agreement Documents include this Agreement itself, and all of the following: (i) the RFP (Exhibit A), including all standards, attachments and exhibits attached thereto and/or referenced therein; and (ii) the Proposal (Exhibit B); (iii) Terms for Compliance with California Labor Law Requirements (Exhibit C); and (iv) all other standards, attachments and/or exhibits attached to or referenced in this Agreement. 2 of 23 1.2.2. In the event of any inconsistency or conflict between this Agreement and any Exhibit or incorporated documents, the order of precedence shall be as follows: (i) this Agreement; and then (ii) Exhibit C (Terms for Compliance with California Labor Law Requirements); and then (iii) Exhibit A (the RFP), including all standards, attachments and exhibits attached thereto and/or referenced therein; and then (iv) Exhibit B (the Proposal), shall govern. In the event that there is any conflict between this Agreement, on the one hand, and any of the Exhibits, on the other hand, this Agreement shall control. 1.3. Standard of Care. As a material inducement to City to enter into this Agreement, Contractor hereby represents that it has the experience necessary to undertake the Services to be provided. In light of such status and experience, Contractor hereby covenants that it shall follow the customary professional standards in performing all Services. City relies upon the skill of Contractor, and Contractor's staff, if any, to do and perform the Services in a skillful, competent, and professional manner, and Contractor and Contractor's staff, shall perform the Services in such manner. Contractor shall, at all times, meet or exceed any and all applicable professional standards of care generally exercised by like professionals under similar circumstances and in a manner reasonably satisfactory to City. The acceptance of Contractor's work by City shall not operate as a release of Contractor from such standard of care and workmanship. 1.4. Familiarity with Services. By executing this Agreement, Contractor represents that, to the extent required by the standard of practice, Contractor (i) has investigated and considered the scope and level of services to be performed, (ii) has. carefully considered how the Services should be performed; and (iii) understands the facilities, difficulties and restrictions attending performance of the Services under this Agreement. Contractor represents that Contractor, to the extent required by the standard -of practice, has investigated any areas of work, as applicable, and is reasonably acquainted with the conditions therein: Should Contractor discover any latent or unknown conditions, which will materially affect the performance of services, Contractor shall immediately inform City of such fact and shall not proceed except at Contractor's risk until written instructions are received from City's Representative. 1.5. Compliance with Laws. In performing this Agreement, Contractor shall comply with all applicable provisions of federal, state, and local law. 1.6. Additional Services. Contractor will not be compensated for any work performed not specified in the Scope of Services unless the City authorizes such work in advance and in writing. The City Manager may authorize extra work to fund unforeseen conditions up to the amount approved at the time of award by the City Council as specified in Subsections 3.2 and 3.3.. Payment for additional work in excess of this amount requires prior City Council authorization. 3 of 23 2.0 Term 2.1. Original Term. The term of this Agreement shall commence as of the Effective Date and shall continue for a term of three (3) years ("Original Term",) and shall expire at midnight on January 22, 2027, unless sooner terminated or extended as provided by this Agreement. 2.2. Extensions. The City, at its sole option, may elect to extend the Original Term of this Agreement, upon the same terms and conditions, for up to two (2) additional terms of one year each ("extension"), by providing written notice to Contractor at least one month prior to the expiration of an existing term. If timely elected by the City, the first extension shall have a term extending from January 22, 2027 through and including January 22, 2028, unless sooner terminated or extended pursuant to this Agreement. If timely elected by the City, the second extension shall be from January 22, 2028 through and including January 22, 2029, unless sooner terminated pursuant to this Agreement. Any extension shall not be effective except upon execution of a written amendment to this Agreement signed by the City Manager and Contractor's authorized representatives. _ 3.0 Contractor's Compensation 3.1. Original Term. In consideration of Contractor's performance of the Services set forth in Exhibit A, City will pay Contractor in accordance with the hourly rates shown on the fee schedule set forth in Exhibit B for the Services but in no event will the City pay more than the total not -to -exceed amount of $259,010.00 (two hundred fifty-nine thousand ten dollars and 00/100) for.each year of the Original Term; and in no event will City pay more than the total not -to - exceed amount of $777,030.00 (seven hundred seventy-seven thousand thirty dollars and 00/100) for the Original Term. Payment for any additional work authorized by the City pursuant to Subsection 1.5 will be compensated in accordance with the fee schedule set forth in Exhibit B, and shall not exceed the cumulative amount established by the City Council at the time of award for the Original Term. 3.2. Extensions. In the event that City elects to extend the Original Term in accordance with Subsection 2.2 of this Agreement, in consideration of Contractor's performance of the Services set forth in Exhibit A City will pay Contractor in accordance with the hourly rates shown on the fee schedule set forth in Exhibit B for Services but in no event will the City pay more than the total not -to -exceed amount of $259,010.00 (two hundred fifty-nine thousand ten dollars and 00/100) for each one-year extension. Payment for any additional work authorized by City pursuant to Subsection 1.6 for each extension will be compensated in accordance with the fee schedule set forth in Exhibit B and shall not exceed the cumulative amount established by City at the time of award for each extension. 4 of 23 4.0 Method of Payment 4.1. Contractor shall submit to City monthly invoices for all Services rendered pursuant to this Agreement. Such invoices shall be submitted within 15 days of the end of the month during which the Services were rendered and shall describe in detail the Services rendered during the period, the days worked, number of hours worked, the hourly rates charged, and the Services performed for each day in the period. City will pay Contractor within 30 days of receiving Contractor's invoice. City will not withhold any applicable federal or state payroll and other required taxes, or other authorized deductions from payments made to Contractor. 4.2. Upon 24-hour notice from City, Contractor shall allow City or City's agents or representatives to inspect at Contractor's offices during reasonable business hours all records, invoices, time cards, cost control sheets and other records maintained by Contractor in connection with this Agreement. City's rights under this Subsection 4.2 shall survive for three (3) years following the termination of this Agreement. 5.0 Termination 5.1. Termination by City. 5.1.1. This Agreement may be terminated by City, without cause, upon giving the other party written notice thereof not less than 30 days prior to the date of termination. 5.1.2. This Agreement may be terminated by City upon 10 days' notice to Contractor if Contractor fails to provide satisfactory evidence of renewal or replacement of comprehensive general liability insurance as required by this Agreement at least 20 days before the expiration date of the previous policy. 5.2. Termination by Contractor. This Agreement may be terminated by Contractor based on reasonable cause, by serving written notice of termination to City, provided that Contractor has first City with a written notice of default and demand to cure, and City has failed to cure such default within 30 days of receipt of such notice. 5.3. Obligations Upon Termination. Unless otherwise specified in the notice of termination, Contractor shall cease all work under this Agreement immediately upon receipt of notice of termination from City under Subsection 5.1, or immediately upon City's acknowledgment of receipt of Contractor's notice of termination to City under Subsection 5.1. Upon termination, City shall be immediately given title to and possession of all Work Product (as defined in Subsection 12.1 of this Agreement) and all other documents, writings, and/or deliverables produced or developed pursuant to this Agreement. Provided that Contractor is not then in breach, City shall pay Contractor for any portion of the 5 of 23 Services completed prior to termination, based on the reasonable value of the Services rendered. If said termination occurs prior to completion of any specific task for which a payment request has not been received, the charge for Services performed shall be the reasonable value of such Services, based on an amount agreed to by City and Contractor. City shall not be liable for any costs other than, the charges or portions thereof which are specified herein. In no event shall Contractor be entitled to payment for unperformed services or services within the Scope of Services performed prior to the effective date of this Agreement; and Contractor shall not be entitled to receive more than the amount that would be paid to Contractor for the full performance of the Services up to date of termination. Contractor shall have no other claim against City by reason of such termination, including any claim for compensation or damages. 6.0 Party Representatives 6.1. City Representative 6.1.1. The City Manager is the City's representative for purposes of this Agreement. 6.2. Contractor Representatives 6.2.1. Victor Gonzalez is the Contractor's primary representative for purposes of administering this Agreement. 6.2.2. Robert Thompson is the Contractor's representative responsible during the term of this Agreement for directing all maintenance activities of Contractor and devoting sufficient time to personally supervise the Services hereunder. 6.2.3. Contractor may not change its representatives without the prior written approval of City, which approval shall not be unreasonably withheld. 7.0 Notices 7.1. All notices permitted or required under this Agreement shall be deemed made when personally delivered or when mailed 48 hours after deposit in the United States Mail, first class postage prepaid and addressed to the party at the following addresses: To City: City of Seal Beach 211 -8th Street Seal Beach, California 90740 Attn: City Manager 6 of 23 To Contractor: West Coast Arborists, Inc. 2200 E. Via Burton Anaheim, California 92806 Attn: Victor Gonzalez 7.2. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service. 8.0 Permits and Licenses For the duration of this Agreement, Contractor and all subcontractors performing the Services shall be registered with the Department of Industrial Relations (DI.R), and the California State Contractors Licensing Board (TSLB"). Contractor and all subcontractors performing any of the Services shall possess any and all current licenses in the classifications, and certifications, listed in the RFP (Exhibit A) to perform the Services. Contractor and all of Contractor's employees and other personnel shall also obtain and maintain during the Agreement term all necessary licenses, permits and certificates required by law for the provision of the Services under this Agreement, including a business license as required by the Seal Beach Municipal Code. 9.0 Independent Contractor 9.3. Contractor is an independent contractor and not an employee of the City. All work or other Services provided pursuant to this Agreement shall be performed by Contractor or by Contractor's employees or other personnel under Contractor's supervision. Contractor will determine the means, methods, and details by which Contractor's employees and other personnel will perform the Services. Contractor shall be solely responsible for the satisfactory work performance of all personnel engaged in performing the Services and compliance with the customary professional standards. 9.4. All of Contractor's employees and other personnel performing any of the Services under this Agreement on behalf of Contractor shall also not be employees of City and shall at all times be under Contractor's exclusive direction and control. Contractor and Contractor's personnel shall not supervise any of City's employees; and City's employees shall not supervise Contractor's personnel. Contractor's personnel shall not wear or display any City uniform, badge, identification number, or other information identifying such individual as an employee of City; and Contractor's personnel shall not use any City e-mail address or City telephone number in the performance of any of the Services under this Agreement. Contractor shall acquire and maintain at its sole cost and expense such vehicles, equipment and supplies as Contractor's personnel require to perform any of the Services required by this Agreement. Contractor shall perform all Services off of City premises at locations of Contractor's choice, 7 of 23 except (1) as otherwise required for the performance of Services on City real property, facilities, vehicles or equipment; (2) as otherwise may from time to time be necessary in order for Contractor's personnel to receive projects from City, review plans on file at City, pick up or deliver any work product related to Contractor's performance of any Services under this Agreement, or (3) as may be necessary to inspect or visit City locations and/or private property to perform such Services. City may make a computer available to Contractor from time to time for Contractor's personnel to obtain information about or to check on the status of projects pertaining to the Services under this Agreement. 9.5. In addition to all other provisions of this Agreement, Contractor shall be responsible for and pay all wages, salaries, benefits and other amounts due to Contractor's personnel in connection with their performance of any Services under this Agreement and as required by law. Contractor shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: Social Security taxes, other retirement or pension benefits, income tax withholding, unemployment insurance, disability insurance, and workers' compensation insurance. Notwithstanding any other agency, State, or federal policy, rule, regulation, statute or ordinance to the contrary, Contractor and any of its officers, employees, agents, and subcontractors providing any of the Services under this Agreement shall not become entitled to, and hereby waive any claims to, any wages, salaries, compensation, benefit or any incident of employment by City, including but not limited to, eligibility to enroll in, or reinstate to membership in, the California Public Employees Retirement System ("PERS") as an employee of City, and entitlement to any contribution to be paid by City for employer contributions or employee contributions for PERS benefits. 9.6. Contractor shall defend, indemnify and hold harmless City, its elected and appointed officials, officers, employees, servants, volunteers, and those City agents serving as independent contractors in the role of City officials, from any and all liability, damages, claims, costs and expenses of any nature to the extent arising from, caused by, or relating to Contractor's personnel practices. or to the extent arising from, caused by or relating to the violation of any of the provisions of this Section 9.0. In addition to all other remedies available under law, City shall have the right to offset against the amount of any fees due to Contractor under this Agreement any amount due to City from Contractor as a result, of Contractor's failure to promptly pay to City any reimbursement or indemnification arising under this Section. This duty of indemnification is in addition to Contractor's duty to defend, indemnify and hold harmless as set forth in any other provision of this Agreement. Contractor's covenants and obligations under this Section shall survive the expiration or termination of this Agreement. 10.0 PERS Compliance and Indemnification 10.1. General Requirements. The Parties acknowledge that City is a local agency member of PERS, and as such has certain pension reporting and 8 of 23 contribution obligations to PERS on behalf of qualifying employees. Contractor agrees that, in providing its employees and any other personnel to City to perform any work or other Services under this Agreement, Contractor shall assure compliance with the Public Employees' Retirement Law ("PERE"), commencing at Government Code § 20000, as amended by the Public Employees' Pension Reform Act of 2013 ("PEPRA"), and the regulations of PERS, as amended from time 'to time. Without limitation to the foregoing, Contractor shall assure compliance with regard to personnel who have active or inactive membership in PERS and to' those who are retired annuitants and in performing this Agreement shall not assign or utilize any of its personnel in a manner that will cause City to be in violation of the PERL, PEPRA or any other applicable retirement laws and regulations. 10.2. Indemnification. To the maximum extent permitted by law, Contractor shall defend (with legal counsel approved by City, whose approval shall not be unreasonably withheld), indemnify and hold harmless City, its elected and appointed officials, officers, employees, servants, volunteers, and those City agents serving as independent contractors in the role of City officials, from any and all liability, damages, claims, costs and expenses of any nature to the extent arising from, caused by, or relating to Contractor's violation of any provisions of this Section 10.0. This duty of indemnification is in addition to Contractor's duty to defend, indemnify and hold harmless as set forth in any other provision of this Agreement. Contractor's covenants and obligations under this Section shall survive the expiration or termination of this Agreement. 11.0 Confidentiality 11.1. Contractor may have access to financial, accounting, statistical, and personnel data of individuals and City employees, trade secrets, and/or other information that may be protected under other applicable laws relating to privacy, confidentiality and/or privilege. Contractor covenants that all Work Product (as defined in Subsection 12.1), and/or any other data, documents, writings, discussion, or other information created, developed, prepared, received by or provided to Contractor in the performance of this Agreement are deemed confidential unless such information is in the public domain or already known to Contractor. Contractor shall not disclose or release any such Work Product, data, documents, writings, discussion or other information to persons or entities other than City without prior written authorization by City. City shall grant such authorization if applicable law requires disclosure. Contractor, its officers, employees, agents, and/or subcontractors shall not without written authorization from the City Manager or unless requested in writing by the City Attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the Services performed under this Agreement or relating to any project or property located within the City. Response to a subpoena or court order shall not be considered 9 of 23 "voluntary," provided Contractor gives City timely notice of such court order or subpoena. 11.2. Contractor shall promptly notify City should Contractor, its officers, employees, agents and/or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the Services performed thereunder or with respect to any project or property located within the City. City may, but has no obligation to, represent Contractor or be present at any deposition, hearing or similar proceeding. Contractor agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Contractor. However, City's right to review any such response does not imply or mean the right by City to control, direct or rewrite the response. 11.3. Contractor's covenants and obligations under this Section shall survive the termination or expiration of this Agreement. 12.0 Ownership of Work Product 12.1. Unless otherwise agreed upon in writing, all field notes and other notes, draft and final reports, drawings, specifications, data, surveys, studies, plans, maps, models, photographs, images, ideas, concepts, designs including but not limited to website designs, source code, object code, computer files, electronic data and/or electronic files, other media of any kind whatsoever and any other documents and written material of any kind created, developed, prepared or used by Contractor in the performance of this Agreement (collectively "Work Product") shall be considered "works made for hire" for the benefit of City. Upon completion of, or in the event of, termination or expiration of this Agreement, all Work Product and any and all intellectual property rights arising from their creation, including, but not limited to, all copyrights and other proprietary rights, shall be and remain the property of City without restriction or limitation upon their use, duplication or dissemination by City upon final payment being made 'in accordance with Subsection 5.3, and may be used, reused or otherwise disposed of by City for any purpose without Contractor's consent; provided that any use, reuse or modification of the Work Product by City for any purpose other than the purpose for which the Work Product was prepared or provided under this Agreement shall be at City's own risk. Contractor shall not obtain or attempt to obtain copyright,protection as to any Work Product. 12.2. Contractor hereby assigns to City all ownership and any and all intellectual property rights to the Work Product that are not otherwise vested in City pursuant to Subsection 12.1. 10 of 23 12.3. Contractor warrants and represents that it has secured all necessary licenses, consents or approvals to use any instrumentality, thing or component as to which any intellectual property right exists, including computer software, used in the rendering of the Services and the production of all Work Product produced under this Agreement, and that City has full legal title to and the right to reproduce the Work Product for any purpose. Contractor shall defend, indemnify and hold City, its elected and appointed officials, officers, employees, servants, attorneys, volunteers, and those City agents serving as independent contractors in the role of City officials, harmless from any loss, claim or liability in any way related to a claim that City's use of any of the Work Product violates federal, state or local laws, any contractual provisions, or any laws relating to trade names, licenses, franchises, copyrights, patents or other means of protecting intellectual property rights and/or interests in products or inventions. Contractor shall bear all costs arising from the use of patented, copyrighted, trade secret or trademarked documents, materials, equipment, devices or processes in connection with its provision of the Services and Work Product produced under this Agreement. In the event the use of any of the Written Products or other deliverables hereunder by City is held to constitute an infringement and the use of any of the same is enjoined, Contractor, at its expense, shall: (i) secure for City the right to continue using the Work Product and other deliverables by suspension of any injunction, or by procuring a license or licenses for City; or (ii) modify the Work Product and other deliverables so that they become non -infringing while remaining in compliance with the requirements of this Agreement. Contractor's covenants and obligations shall survive the expiration and/or termination of this Agreement. • 12.4. Upon expiration or termination of the Agreement, Contractor shall deliver to City all Work Product and other deliverables related to any Services performed pursuant to this Agreement without additional cost or expense to City. If Contractor prepares a document on a computer, Contractor shall provide City with said document both in a printed format and in an electronic format that is acceptable to City. 13.0 Subcontractors No portion of this Agreement shall be subcontracted without the prior written approval of the City. Contractor is fully responsible to City for the performance of any and all subcontractors. Authorized subcontracts, if any, shall contain a provision requiring the subcontractor to comply with all requirements of this Agreement. 14.0 Prohibition Against Assignment, Transfer or Delegation Contractor shall not assign or transfer this Agreement or any of its rights, obligations or interest in this Agreement, or delegate any of its duties under this Agreement, either in whole or in part, without City's prior written consent, which may be withheld for any reason. Any purported assignment, transfer or 11 of 23 delegation without City's consent shall be void and without effect, and shall entitle City to terminate this Agreement. 15.0 Inspection and Audit of Records Contractor shall maintain complete and accurate records with respect to all Services and other matters covered under this Agreement, including but expressly not limited to, all Services performed, salaries, wages, payroll, invoices, time cards, cost control sheets, costs, expenses, receipts and other records and Work Product with respect to this Agreement. Contractor shall maintain adequate records on the Services provided in sufficient detail to permit an evaluation of all Services in connection therewith. All such records shall be clearly identified and readily accessible. At all times during regular business hours, Contractor shall provide City with free access to such records, and the right to examine and audit the same and to make copies and transcripts as City deems necessary, and shall allow inspection of all program data, information, documents, proceedings and activities and all other matters related to the performance of the Services under this Agreement. Contractor shall retain all financial and program service records and all other records related to the Services and performance of this Agreement for at least three (3) years after expiration, termination or final payment under this Agreement, whichever occurs later. City's rights under this Section 15.0 shall survive for three (3) years after expiration, termination or final payment under this Agreement, whichever occurs later. 16.0 Safety Requirements All work performed under this Agreement shall be- performed in such a manner as to provide safety to the public and to meet or exceed the safety standards outlined by CAL OSHA and other applicable state and federal laws. City may issue restraint or cease and desist orders to Contractor when unsafe or harmful acts are observed or reported relative to the performance of the Services. Contractor shall maintain the work sites free of hazards to persons and property resulting from its operations. Contractor shall immediately report to the City any hazardous condition noted by Contractor. 17.0 Insurance 17.1. General Reouirements. Contractor shall not commence work under this Agreement until it has provided evidence satisfactory to the City that Contractor has secured all insurance required under this Section. 17.2. Minimum Scope and Limits of Insurance. Contractor shall, at its sole cost and expense, procure, maintain and keep in full force and effect for the duration of the Agreement, insurance against claims for injuries to persons or damages to property that may arise from or in connection with the performance of this Agreement, as follows: 12 of 23 17.2.1. Commercial General Liability Insurance: Contractor shall maintain limits no less than $2,000,000 per occurrence, for bodily injury, death, personal injury and property damage; and if Commercial General Liability Insurance,or other -form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this Agreement/location or the general aggregate limit shall be twice the required occurrence limit: Coverage shall be at least as broad as the latest version of Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001). If Contractor is a limited liability company, the commercial general liability coverage shall be amended so that Contractor and its managers, affiliates, employees, agents and other persons necessary or incidental to its operation are insureds. 17.2.2. Automobile Liability Insurance: Contractor shall maintain limits no less than $1,000,000 per accident for bodily injury and property damage. Coverage shall be at least as broad as Automobile Liability: Insurance Services Office Business Auto Coverage form number CA 0001, code 1 (any auto). 17.2.3. Professional Liability (or Errors and Omissions) Liability Insurance: Contractor shall maintain professional liability (or errors and omissions liability) insurance that covers the Services to be performed in connection with this Agreement, with minimum limits of $1,000,000 per claim/aggregate. Any policy inception date, continuity date, or retroactive date must be before the effective date of this Agreement. If a "claims made" policy is provided, then the policy shall be endorsed to provide an extended reporting period of not less than three years. 17.2.4. Workers' Compensation Insurance in the amount required by law; and Employer's Liability: with limits no less than $1,000,000 per accident and in the aggregate for bodily injury or disease; -17.3. Acceptability of Insurers. The Insurance policies required under this Section shall be placed with insurers with a current A.M. `Best's rating no less than A:VIII, licensed to do business in California, and satisfactory to the City. 17.4. Additional Insured. 17.4.1. For general liability insurance, City, its elected and appointed officials, officers, employees, agents, volunteers and those City agents serving as independent contractors in the role of City officials shall be covered as additional insureds with respect to the services or operations performed by or on behalf of Contractor, including materials, parts or equipment furnished in connection with such work. 13 of 23 17.4.2. For automobile liability insurance, City, its elected and appointed officials, officers, employees, agents, volunteers and those City agents serving as independent contractors in the role of City officials, shall be covered as additional insureds with respect to the ownership, operation, maintenance, use, loading or unloading of any auto owned, leased,, hired or borrowed by Contractor or for which Contractor is responsible. 17.4.3. These additional insured provisions shall also apply to any excess/umbrella liability policies. 17.5. Cancellations or Modifications to Coverage. The -insurance policies shall contain the following provisions, or Contractor shall provide endorsements on forms supplied or approved by City to state: (i) coverage shall not be suspended, voided, reduced or canceled except after 30 days prior written notice by certified mail, return receipt requested, has been given to City; (ii) any failure to comply with reporting or other provisions of the policies, including breaches of warranties, shall not affect coverage provided to City, its elected and appointed officials, officers, employees, agents, volunteers, and those City agents serving as independent contractors in the role of City officials. 17.6. Primary and Non -Contributing. Coverage shall be primary insurance as respects the City, its elected and appointed officials, officers, employees, agents, volunteers and those City agents serving as independent contractors in the role of City officials, or if excess, shall stand in an unbroken chain of coverage excess of Contractor's scheduled underlying coverage and that any insurance or self-insurance maintained by the City, its elected and appointed officials, officers, employees, agents. volunteers and those City agents serving as independent contractors in the role of City officials, shall be excess of Contractor's insurance and shall not be called upon to contribute with it. 17.7. Separation of Insureds. Each insurance policy shall contain standard separation of insureds provisions and shall not contain any,special limitations on the scope of protection afforded to City, its elected and appointed officials, officers, employees, agents, volunteers and those City agents serving as independent contractors in the role of City officials. 17.8. Deductibles and Self -Insured Retentions. Any deductibles or self- insured retentions shall be declared to and approved by City. Contractor guarantees that, at the option of City, either:, (i) the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects City, its elected and appointed officials, officers, employees, agents, volunteers and those City agents serving as independent contractors in the role of City officials; or (ii) Contractor shall procure a bond guaranteeing payment of losses and related investigation costs, claims and administrative and defense expenses. 14 of 23 17.9. Waiver of Subrogation. Each insurance policy shall expressly waive the insurer's right of subrogation against City, its elected and appointed officials, officers, employees, agents, volunteers and those City agents serving as independent contractors in the role of City officials. Contractor hereby waives all rights of subrogation against City. 17.10. Enforcement of Agreement Provisions (Non -Estoppel). Contractor acknowledges and agrees that any actual or alleged failure on City's part to inform Contractor of non-compliance with any insurance requirement does not impose additional obligations on City, nor does it waive any rights hereunder. 17.11. City Remedy for Noncompliance. If Contractor does not maintain the policies of insurance required under this Section in .full force and effect during the term of this Agreement, or in the event any of Contractor's policies do not comply with, the requirements under this Section, City may either immediately terminate this Agreement or, if insurance is available at a reasonable cost, City may, but has no duty to, take out the necessary insurance and pay, at Contractor's expense, the premium thereon. Contractor shall promptly reimburse City for any premium paid by City or City may withhold amounts sufficient to pay the premiums from payments due to Contractor. 17.12. Evidence of Insurance. Prior to the performance of Services under this Agreement, Contractor shall furnish City with original certificates of insurance and all original endorsements evidencing and effecting the coverages required under this Section on forms satisfactory to and approved by City. The certificates and endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf, and shall be on forms provided by City if requested. Contractor may provide complete, certified copies of all required insurance policies to City. Contractor shall maintain current endorsements on file with City's Risk Manager. All certificates and endorsements shall be received and approved by the City before work commences. City reserves the right to require complete, certified copies of all required insurance policies, atany time. Contractor shall also provide proof to City that insurance policies expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Contractor shall furnish such proof at least two weeks prior to the expiration of the coverages. 17.13. Indemnity Requirements Not Limiting. Procurement of insurance by Contractor shall not be construed as a limitation of Contractor's liability or as full performance of Contractor's duty to indemnify City under any provision of this Agreement. ' 17.14. Broader Coverage/Higher Limits. No representation is made that the minimum insurance requirements of this Agreement are sufficient to cover the obligations of Contractor under this Agreement. Contractor may also procure and maintain, at its own cost and expense, any additional kinds of insurance, 15 of 23 which in its own judgment may be necessary for its proper protection and prosecution of the Services. If Contractor maintains broader coverage and/or higher limits than the minimums required above, City requires and shall be entitled to the broader coverage and/or the higher limits maintained by Contractor. 17.15. Timely Notice of Claims. Contractor shall give City prompt and timely notice of demands or claims made or suits instituted that arise out of or result from Contractor's performance under this Agreement, and that involve or may involve coverage under.any of the required insurance policies. 17.16. Subcontractor Insurance Requirements/Pass-Through Clause. Contractor shall require each of its subcontractors that perform Services under this Agreement to maintain insurance coverage that meets N all of the requirements of this Section. Contractor agrees to monitor and review all such coverages and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this Section. Contractor agrees to submit all agreements with contractors, subcontractors, and others engaged in the Services upon City's request. 18.0 Indemnification, Hold Harmless, and Duty to Defend 18.1. Indemnities. 18.1.1. To the fullest extent permitted by law, Contractor shall, at its sole cost and expense, protect, defend, hold harmless and indemnify City, its elected and appointed officials, officers, attorneys, agents, employees, volunteers, successors, assigns and those City agents serving as independent contractors in the role of City officials (collectively "Indemnitees" in this Section 18.0), from and against any and all damages, costs, expenses, liabilities, claims, demands, causes of action, proceedings, judgments, penalties, bid protests, stop notices, liens and losses or injury of any nature whatsoever, including but not limited to fees of accountants, attorneys and other professionals, and all costs associated therewith, and the payment of all consequential damages (collectively "Claims"), in law or equity, whether actual, alleged or threatened, to persons or property, including bodily injury, death, personal injury, and property damage, in any manner arising out of, claimed to arise out of, pertaining to, or relating to any breach of this Agreement and/or any acts, errors, omissions, negligence, or willful misconduct of Contractor, its officers, agents, servants, employees, contractors, subcontractors, materialmen, or suppliers, or their officers, agents, servants or employees (or any entity or individual for whom Contractor shall bear the legal liability) in the performance of the Services and/or this Agreement, except to the extent the Claims arise from the sole negligence or willful misconduct of the Indemnitees as determined by final arbitration or court,decision or by the agreement of the Parties. Contractor shall defend the Indemnitees in any action or actions filed in connection with any Liabilities with counsel of the Indemnitees' choice, and shall pay all costs and expenses, including all 16 of 23 attorneys' fees and experts' costs- actually incurred in connection with such defense. Contractor shall reimburse the Indemnitees for any and all legal expenses and costs incurred by the Indemnitees in connection therewith. 18.1.2. Contractor shall defend, indemnify and hold harmless City in accordance with Sections 9.0 and 10.0. 18.2. Subcontractor Indemnification. Contractor shall obtain executed indemnity agreements with provisions identical to those in this Section 18.0 from each and every subcontractor or any other person or entity involved by, for, with or on behalf of Contractor in the performance of this Agreement. If Contractor fails to obtain such indemnity 'agreements, Contractor shall be fully responsible and indemnify, hold harmless and defend the Indemnitees from and against any and all Claims in law or equity, whether actual, alleged or threatened, arising out of, claimed to arise out of, pertaining to, or relating to any breach of this Agreement, any acts, errors, omissions, negligence or willful misconduct of Contractor's subcontractor, its officers, agents, servants, employees, subcontractors, materialmen, contractors or their officers, agents, servants or employees (or any entity or individual for whom Contractor's subcontractor shall bear the legal liability) in the performance of this Agreement, except to the extent the Claims arise from the sole negligence or willful misconduct of the Indemnitees as determined by final arbitration or court decision or by the agreement of the Parties. 18.3. Workers' Compensation Acts Not Limiting. Contractor's indemnification obligations under this Section, or any other provision of this Agreement, shall not be limited by the provisions of any workers' compensation act or similar act. Contractor expressly waives its statutory immunity under such statutes or laws as to City, its elected and appointed officers, officials, agents, employees, volunteers and those City agents serving as independent contractors in the role of City officials. 18.4. Insurance Requirements Not Limiting. City does not, and shall not, waive any rights that it may possess against Contractor because of the acceptance by City, or the deposit with City, of any insurance policy or certificate required pursuant to this Agreement. The indemnities and obligations in this Section shall apply regardless of whether or not any insurance policies are determined to be applicable to the Claims asserted against City or any of the other Indemnitees. 18.5. Survival of Terms. Contractor's covenants and obligations under this Section 18.0 shall survive the expiration or termination of this Agreement. 19.0 Non -Discrimination Equal and Employment Opportunity 17 of 23 Contractor affirmatively represents that it is an equal opportunity employer. In the performance of this Agreement, Contractor shall not discriminate, harass or retaliate against any of its employees, applicants for employment, contractors or subcontractors because of race, religion, color, national origin, handicap, ancestry, sex, gender, sexual orientation, gender identity, gender expression, marital status, ancestry, age, physical disability, mental disability, medical condition, genetic information, military or veteran status, or any other basis prohibited by law. Contractor further, covenants that in the performance of this Agreement, Contractor shall not discriminate, harass or retaliate against any of City's elected or appointed officials, officers, employees, contractors, contractors, subcontractors, subcontractors, or those City agents serving as independent contractors in the role of City officials on any such basis prohibited by law. 20.0 Labor Certification By its signature hereunder, Contractor certifies that it is aware of the provisions of Section 3700 of the California Labor Code that require every employer to be insured against liability for Workers' Compensation or to undertake self-insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services. 21.0 Prevailing Wage and Payroll Records To the extent that this Agreement calls for services that, in whole or in part, constitute "public works" as defined in the California Labor Code, Contractor shall comply in all respects with all applicable provisions of the California Labor Code, including those set forth in Exhibit C, attached hereto and incorporated by reference herein. 22.0 Recitals City and Contractor acknowledge that the above Recitals are true and correct and are hereby incorporated by reference into this Agreement. 23.0 Entire Agreement This Agreement contains the entire agreement of the Parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings, or agreements. This Agreement may only be modified by a writing signed by both Parties. 24.0 Severability The invalidity in whole or in part of any provisions of this Agreement shall not void or affect the validity of the other provisions of this Agreement. 25.0 Government Code Claim Compliance 18 of 23 In addition to any and all contract requirements pertaining to notices of and requests for compensation or payment for extra work, disputed work, claims and/or changed conditions, Contractor must comply with the claim procedures set forth in Government Code Section 900 et seq. prior to filing any lawsuit against the City. Such Government Code claims and any subsequent lawsuit based upon the Government Code claims shall be limited to those matters that remain unresolved after all procedures pertaining to extra work, disputed work, claims, and/or changed conditions have been= followed by Contractor. If no such Government Code claim is submitted, or if any prerequisite contractual requirements are not otherwise satisfied as specified herein, Contractor shall be barred from bringing and maintaining a valid lawsuit against the City. 26.0 Governing Law and Venue This Agreement shall be governed by and construed in accordance with the laws of the State of California, except that any rule of construction to the effect that ambiguities are to be resolved against the drafting party shall not be applied in interpreting this Agreement. Orange County, California, shall be the venue for any action or proceeding that may be brought by reason of, that arises out of, and/or relates to any dispute under any provision of this Agreement (whether contract, tort or both). 27.0 Non -Exclusive Agreement City reserves the right to employ or retain any other contractors in connection with this Project. 28.0 No Third Party Beneficiaries This Agreement is made solely for the benefit of the Parties to this Agreement and their respective successors and assigns, and no other person or entity shall be deemed to have any rights hereunder against either party by 'virtue of this Agreement. 29.0 Waiver No delay or omission to exercise any right, power or remedy accruing to City under this Agreement shall impair any right, power or remedy of City, nor shall it be construed as a waiver of, or consent to, any breach or default. No waiver of any breach, any failure of a condition, or any right or remedy under this Agreement shall be (1) effective unless it is in writing and signed by the Party making the waiver, (2) deemed to be a waiver of, or consent to, any other breach, failure of a condition,, or right or remedy, or (3) deemed to constitute a continuing waiver unless the writing expressly so states. 19 of 23 30.0 Prohibited Interests; Conflict of Interest 30.1. Contractor covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which may be affected by the Services, or which would conflict in any manner with the performance of the Services. Contractor further covenants that, in performance of this Agreement, no person having any such interest shall be employed by it. Furthermore, Contractor shall avoid the .appearance of having any interest, which would conflict in any manner with the performance of the Services. Contractor shall not accept any employment or representation during the term of this Agreement which is or may likely make Contractor "financially interested" (as provided in California Government Code §§ 1090 and 87100) in any decision made by City on any matter in connection with which Contractor has been retained. 30.2. Contractor further warrants and maintains that it has not employed or retained any person or entity, other than a bona fide employee working exclusively for Contractor, to solicit or obtain this Agreement. Nor has Contractor paid or agreed to pay any .person or entity, other than a bona fide employee working exclusively for Contractor, any fee, commission,, gift, percentage, or any other consideration contingent upon the execution of this Agreement. Upon any breach or violation of this warranty, City shall have the right, at its sole and absolute discretion, to terminate this Agreement without further liability, or to deduct from any sums payable to Contractor hereunder the full amount or value of any such fee, commission, percentage or gift. 30.3. Contractor warrants and maintains that it has no knowledge that any officer or employee of City has any interest, whether contractual, non - contractual, financial, proprietary, or otherwise, in this transaction or in the business of Contractor, and that if any such interest comes to the knowledge of Contractor at any time during the term of this Agreement, Contractor shall immediately make a complete, written disclosure of such interest to City, even if such interest would not be deemed a prohibited "conflict of interest" under applicable laws as described in this Section. 31.0 Final Payment Acceptance Constitutes Release The acceptance by Contractor of the final payment made under this Agreement shall operate as and be a release of City from all claims and liabilities for compensation to Contractor for anything done, furnished or relating to Contractor's work or services. Acceptance of payment shall be any negotiation of City's check or the failure to make a written extra compensation claim within ten calendar days of the receipt of that check. However, approval or payment by City shall not constitute, nor be deemed, a release of the responsibility and liability of Contractor, its employees, subcontractors and agents for the accuracy and competency of the information provided and/or work performed; nor shall such approval or payment be deemed to be an assumption of such responsibility 20 of 23 or liability by City for any defect or error in the work prepared by Contractor, its employees, subcontractors and agents. 32.0 Corrections In addition to the indemnification obligations set forth above, Contractor shall correct, at its expense, all errors in the work which may be disclosed during. City's review of Contractor's report or plans. Should Contractor fail to make such correction in a reasonably timely manner, such correction may be made by City, and the cost thereof shall be charged to Contractor. In addition to all other available remedies, City may deduct the cost of such correction from any retention amount held by City or may withhold payment otherwise owed Contractor under this Agreement up to the amount of the cost of correction. 33.0 Non -Appropriation of Funds Payments to be made to Contractor by City for any Services performed within the current fiscal year are within the current fiscal budget -and within an available, unexhausted fund. In the event that City does not appropriate sufficient funds for payment of Contractor's Services beyond the current fiscal year, this Agreement shall cover payment for Contractor's Services only to the conclusion of the last fiscal year in which City appropriates sufficient funds and shall automatically terminate at the conclusion of such fiscal year. 34.0 Mutual Cooperation 34.1. City's Cooperation. City shall provide Contractor with all pertinent Data, documents and other requested information as is reasonably available for Contractor's proper performance of the Services required under this Agreement. 34.2. Contractor's Cooperation. Contractor agrees to work closely and cooperate fully with City's representative and any other agencies that may have jurisdiction or interest in the Services to be performed. In the event any claim or action is brought against City relating to Contractor's performance of Services rendered under this Agreement, Contractor shall render any reasonable assistance that City requires. 35.0 Time of the Essence Time is of the essence in respect to all provisions of this Agreement that specify a time for performance; provided, however, that the foregoing shall not be construed to limit or deprive a Party of the benefits of any grace or use period allowed in this Agreement. 36.0 Attorneys' Fees 21 of 23 If either party commences an action against the other party, either legal, administrative or otherwise, arising out of or in connection with this Agreement, the prevailing party in such litigation shall be entitled to have and recover from the losing party all of its attorneys' fees and other costs incurred in connection therewith. 37.0 Titles and Headings The titles and headings used in this Agreement are for convenience only and shall in no way define, limit or describe the scope or intent of this Agreement or any part of it. 38.0 Exhibits All exhibits referenced in this Agreement are hereby incorporated into the Agreement as if set forth in full herein. In the event of any material discrepancy between the terms of any exhibit so incorporated and the terms of this Agreement, the terms of this Agreement shall control. 39.0 Corporate Authority The person executing this Agreement on behalf of Contractor warrants that he or she is duly authorized to execute this Agreement on behalf of said party and that by his or her execution, the Contractor is formally bound to the provisions of this Agreement. [signatures contained on following page] 22 of 23 IN WITNESS WHEREOF, the Parties hereto, through their respective authorized representatives have executed this Agreement as of the date and year first above written. CONTRACTOR: WEST COAST ARBORISTS I a California corporation By: Name: Patrick Mahoney Its: President By: Name: Richard Mahon Its: Secretary tPlease note, two signatures required for corporations pursuant to California Corporations Code Section 313 from each of the following categories: (i) the chairperson of the board, the president or any vice president, and (ii) the secretary, any assistant secretary, the chief financial officer or any assistant treasurer of such corporation.) 23 of 23 EXHIBIT Request for Proposals for City -Wide Tree Maintenance Services City of Seal Beach Request for Proposals for City -Wide Tree Maintenance Services Optional Pre -Proposal Conference: 10:00 A.M., October 11, 2023 City of Seal Beach Corporate Yard —1776 Adolfo Lopez Dr. RFP responses to be received until 12:00 P.M., October 30, 2023 in the Public Works Department ATTN: Sean Sabo, Management Analyst Approved for Advertising: Iris Lee Director of Public Works Date Issued: September 25, 2023 Table of Contents I. INTRODUCTION II. QUALIFICATIONS III. SCOPE OF SERVICES IV. PRE -PROPOSAL CONFERENCE AND QUESTIONS V. SCHEDULE VI. SUBMITTAL REQUIREMENTS VII. FEE AND COST PROPOSAL M1MW1r:IC��lI ►�] IX. SELECTION PROCESS X. SPECIAL PROVISIONS XI. GENERAL CONDITIONS EXHIBIT A — Fee & Cost Proposal EXHIBIT B — Sample Contract . * Exhibits A & B removed to avoid redundancy. l 1 J /7 tril REQUEST FOR PROPOSALS FOR CITY-WIDE TREE MAINTENANCE SERVICES ALL INTERESTED, PARTIES MUST REGISTER THROUGH PLANETBIDS. COMMUNICATION AND ADDENDA, IF ANY, WILL BE DISTRIBUTED TO REGISTERED PARTIES VIA THE PLANETBIDS PORTAL. I. INTRODUCTION The City of Seal Beach ("City") Public Works Department is requesting proposals from qualified contractors to provide professional tree maintenance as detailed in the Scope of Services. General items of work include pruning trees in accordance with the International Society of Arboriculture (ISA) Pruning Standards, disposal of all materials, tree planting, tree and/or stump removal, provide and maintain a tree inventory system, and other work that may be requested by the City. The objective of this Request for Proposal ("RFP") solicitation is to identify the qualified contractor to provide the requested services for an anticipated term of three (3) years, with two (2) possible one (1) year extensions. The final agreement amount and term will depend on the quality, diversity, and responsiveness of the received proposals. II. QUALIFICATIONS Minimum Qualifications • Minimum of seven (7) years of experience in professional tree maintenance services. • Experience and/or demonstrated ability to provide satisfactory services. • The successful bidder and any subcontractor(s) must possess a current and valid California contractor's license(s) in the classification(s) required by law to perform the work: Licenses: o C-27 — Landscaping; and/or, o C-61 Limited Specialty/D49 Tree Service Contractor; and, o C-31 Construction Zone Traffic Control Certificates: o ISA Certified Arborists; and, o ISA Certified Tree Workers. • Ability to comply with the most current version of industry performance standards: o ANSI A300 Tree, Shrub and Other Woody Plant Management — Standard Practices, all parts, including Part 1- Pruning o ANSI Z60.1 Nursery Stock i o ANSI Z133 for Arboricultural Operations —Safety Requirement • Ability to company with all Applicable Laws and Regulations, including but not limited to: current requirements of the Occupational Safety and Health Act (OSHA), Migratory Bird Species Act (MTBA) and (ESA) Endangered Species Act and as it may be amended or updated throughout the term of this contract. Local staffing able to respond to, an emergency call-back within 30 minutes, and able to deploy the appropriate resources to respond within two (2) hours after being contacted by the City. • Valid City of Seal Beach business license for the term of the Agreement, if selected. • Maintain, or have the ability to quickly acquire, all necessary materials, labor, equipment, and other incidental and appurtenant work necessary for the tree maintenance services. Desirable Qualifications • Knowledge and experience with the City of Seal Beach's standards, provisions, and practices. 111. SCOPE OF SERVICES The City of Seal Beach intends to obtain the services of a qualified firm to provide the services as outlined below. Best industry practices and/or best management practices may require additional services not explicitly enumerated. The proposer should identify any additional services required, price them, and explain them in their response. Proiect Scope The work shall include furnishing all labor and equipment necessary to fully comply with the scope of work contained herein. Payment for tree services will be controlled by the unit bid prices provided. No additional compensation will be provided. Work includes but is not limited to: • Tree pruning • Tree training • Tree removal • Root pruning • Tree planting • Tree watering • Clean up and deposal of debris • Inventory and work record management • Integrated pest management (disease and insects) • Risk assessments/inspection/arborist report • Special request, e.g., crown reduction 4 EQUIPMENT AND PERSONNEL The contractor's crew foreman and supervisor shall be Certified Arborists in good standing with the International Society of Arboriculture. Tree trimmers shall also be Certified Tree Workers. One certified arborist per crew and all trimmers must be certified tree workers. Contract personnel shall wear uniform shirts with the company name or logo printed on them, and they shall wear reflective safety vests while working within the roadway right-of-way. All aerial trucks shall be equipped with but not limited to the following: appropriate chain saws, loppers, pole pruners, hand pruners, blowers and plywood to complete all necessary work. No Contractor personnel shall be employed on any work site under these specifications that are found to be incompetent, disorderly, troublesome, intemperate, or otherwise objectionable. Any employee who fails or refuses to perform the work properly and acceptably, as determined by the City, shall be discharged or removed from working on City jobs immediately. Contractor trucks will include the Contractor's name or logo identified. All vehicles and equipment shall be in good condition and appearance. All vehicles will display a sign on the vehicle while working on City areas indicating the Contractor is under contract with the City of Seal Beach. The City must approve the design of the signs the Contractor will provide. Contractor is prohibited from parking his equipment overnight on City streets. Contractor shall provide their foremen with a laptop or other computerized device for the purpose of having the ability to view the City's tree database and to collect the City's tree asset numbers during pruning and any other tree related operation. Contractor shall have the capability to provide completed work orders and pertinent information in an Excel spreadsheet format to be imported into the City's work order system. Contractor shall submit the completed form electronically. PERFORMANCE REQUIREMENTS Prunina Specifications Pruning shall conform to American National Standard, ANSI A300, and Tree Care Operations for Tree, Shrub and Other Woody Plant Maintenance — Standard Practices. Pruning will generally be Maintenance Pruning as described in ANSI A300, Section 5.3.2. Palm Requirement: During the removal of fronds, seeds/pods the Contractor shall check and remove any loose petioles from all palm species. This practice is not only limited to the base of the palm frond growth. Trees shall be pruned as required to remove broken or diseased branches, to allow for public use access, maintenance access, and for safety. It shall be the Contractor's prime pruning responsibility to conduct a pruning program which will ultimately develop natural tree scaffolding, strength, and appearance consistent with the intended use. Before any work commences, the Contractor will prune one typical tree of each different species scheduled for pruning as an example. Any necessary corrections to the example, as determined by the Director of Public Works or Designee, shall be made prior to proceeding with production work. All major pruning operations shall be scheduled and approved by the Director of Public Works or Designee before work begins. Topping, tip pruning, or pollarding trees will not be allowed. Pruning shall be done by those experienced and skilled in pruning techniques (i.e., under the continual supervision of a certified arborist). All cuts shall be made using proper arboricultural and horticultural practices. Dressing wounds will not be allowed. '!r r All trimmings and debris shall be cleaned up, removed, and disposed of off-site at the end of each day's work. Contractor shall clean all tire marks from hardscape, i.e., sidewalks, parking lots, curbs, gutters, etc., BEFORE final payment is received. Clean-up work shall consist of restoring site to original condition after work has been performed. Disposal and recordkeeping of all organic waste shall be in compliance with Senate Bill (SB) 1383 regulations. Contractor will maintain and report certain records, including delivery receipts and weight tickets, as identified in California Code of Regulations (CCR), Title 14. All documents supporting compliance with SB 1383 shall be available to the City upon request. Existing tree stakes, ties, and guys shall be checked and corrected as needed by the tree maintenance contractor. Ties will be adjusted to prevent girdling. Unneeded stakes, ties, and guys of trees planted after one year, shall be gradually loosened and ultimately removed. Broken stakes shall be replaced as required. Ailing or stunted trees which fail to meet expected growth expectations shall be brought to the attention of the Public Works Maintenance Services Supervisor. Under no circumstances will stripping of lower branches (raising up) of young trees be permitted. Tree suckers shall be removed as needed. Lower branches can be removed only after tree is able to stand erect without staking or other support. Any individual dead limb or branch, detached or not, is a safety hazard and will be removed as needed by the tree maintenance contractor. The Contractor will replace and be held liable for any damages done to trees or landscaping due to poor management procedures of services rendered (i.e., improper staking, damage done by not removing tie wires, improper pruning, etc.)..If, at the sole discretion of the City, a newly planted tree dies as a direct result of neglect, inadequate care, or inadequate maintenance, the replacement item and required labor shall be provided by the contractor at no cost to the City. This includes material newly planted and material which has been planted. Replacement must be of comparable size and species and acceptable. Surrounding plant material (turf, ground cover, shrubs, and vines) shall be protected during tree maintenance operations. The Contractor shall be responsible for all damage caused by poor procedures. The City will require full and complete repair of the damaged areas and plants. The Contractor shall notify DigAlert and follow safe digging guidelines prior to any excavation. Safety Requirements Tree Maintenance operations shall conform to American National Standard, ANSI Z133.1, Pruning, Trimming, Repairing, Maintaining, and Removing Trees and Cutting Brush — Safety Requirements. It shall be the Contractor's responsibility to obtain the most, current ANSI Z133.1 specifications. Tree Removals In addition to the ANSI A300 and Z133.1 standards, the following tree removal specifications shall apply: Each tree to be removed will be painted with a white spot at the base of the tree trunk. All tree stumps are to be ground within five (5) workdays. Stump grinding is to be a minimum of twelve inches (12") below grade and until tree roots are no longer present. All stump chips are to be removed and the void backfilled with native soil or clean fill dirt, which is to be compacted and leveled to grade suitable for seeding or planting. All costs associated with stump grinding shall be included as part of the unit cost for tree removals. It shall be the responsibility of the Contractor to call in the tree stump location to Underground Service Alert (USA) prior to grinding the tree stump. [. In cases where it is determined that the trees scheduled for removal have died due to the Eucalyptus Longhorn Borer or any other Borer, the wood shall be disposed of by hauling to an authorized disposal station. At no time shall any wood from trees having died from the Eucalyptus Longhorn Borer or any other Borer be hauled anywhere other than the authorized disposal station. The City must approve the disposal station prior to any disposal taking place. Payment for complete stump removal shall be included in the tree removal operation UNIT PRICE and no additional compensation will be allowed for crew rental rates, etc. Payment for tree removals will not occur until all related stumps have been removed. It shall be the judgment of the City to determine if a tree has died from Eucalyptus Longhorn Borer activity. The City may require the Contractor to show receipts of any or all disposed wood prior to payment for tree removals being made. Contractor shall notify the City immediately if any damage to City property occurs. Examples: broken irrigation heads, valves or piping, damaged drinking fountains, play equipment, non -target trees, turf and shrubbery, and any and all other city property damaged during the course of performing work for the City. All repairs must be completed within 5 days of the occurrence. Replacement of damaged landscaping or property will be replaced in-kind and the site restored to its original condition. Traffic Safety 4 Contractor shall conform to all City of Seal Beach traffic safety requirements and operating rules at all times which this contract is in effect. Contractor shall conform to all standards and guidelines provided in the latest edition of the Work Area Traffic Control Handbook (WATCH) and California Uniform Traffic Control Devices (MUTCD). Vehicular traffic lane and bike lane closures on arterial streets shall be between the hours of 9:00 a.m. and 3:00 p.m. only, no exceptions. Contractor will be responsible for supplying and using all safety equipment necessary to close or delineate traffic lanes to through vehicle or pedestrian traffic. This is to include a high -visibility arrow board or arrow boards. The City must approve all traffic safety equipment prior to use. A traffic control plan for all arterial streets listed will be submitted to Public Works staff within`five (5) days prior to work on any arterial street. High visibility arrow boards shall be used while working on all arterial streets. Failure on the part of the contractor to safely close traffic, bicycle areas, and pedestrian ways and to adhere to all other guidelines associated with maintenance operations adjacent to vehicle, bicycle areas, and foot traffic areas shall incur a $400.00 performance deficiency deduction per infraction. Tree Inventory Service Contractor shall have the capability to inspect and to inventory City trees by utilizing a GPS (global positioning system) device compatible with the City's mobile device application. The inspection and inventory collection shall be performed by an ISA certified arborist. The information collected shall include the confirmation of the tree asset number, trunk diameter, height and canopy spread, maintenance needs and the general condition of the tree. Any obvious defects shall be noted and brought to the attention of the City. Contractor shall inventory all the City's trees once during the term of this contractor, to be completed within the first year of the contract term. Contractor will also update the inventory by including maintenance work, new plantings and removal history on a quarterly basis. Contractor shall provide the City with a copy of the master tree inventory as well as updated quarterly inventory updates. The cost for tree inventory management work shall be included in the unit bid pricing provided for tree services and no additional compensation will be allowed. 7 Inspection The Contractor shall meet with the City prior to beginning work in each of the specified locations to inspect and determine the pruning objectives of the location. Once work begins, it shall be the responsibility of the Contractor to visually inspect each tree prior to pruning. If a condition is observed that requires additional attention, this condition will be reported immediately to the City. The Contractor shall be responsible for verifying that all work in progress is in accordance with ANSI Z133.1 Safety Requirements. The Contractor shall be responsible for verifying that all work in progress is in accordance with ANSI A300 Standard Practices. The City shall have the option to withhold payment for completed work not complying with ANSI trim standards. Communication The Contractor shall have the ability to contact its field crews within 30 minutes of notification by the City during normal working hours. The Contractor and each crew foreman shall have a portable cellular telephone. The phone numbers shall be given to the City. The Contractor and each crew foreman shall be accessible for communication during normal work hours. Each crew foreman shall call the City daily prior to 7:00 a.m. to discuss crew locations and work schedules. The Contractor and each crew foreman shall meet with the City once per week to discuss all contract activities. The Contractor shall notify in writing, by use of a City -approved flyer, residents of property adjoining the location of the work at least forty-eight (48) hours before the start of work in that area or on the adjacent street. The Contractor is responsible for posting "temporary no -parking" signs at least forty-eight (48) hours before using the parking lane for tree trimming purposes. In the case of work requiring mass removal of green waste, which may interfere with the use by residents or businesses of their driveways, suitable provisions shall be made by the Contractor at such time to provide access to said driveways. Efforts shall be made by the Contractor to minimize the duration of said blocking and to notify the residents of this need well in advance. Further, the Contractor shall provide access to each residential or commercial establishment each evening. The Contractor shall provide a supervisor who is a Certified Arborist, certified by the International Society of Arboriculture. It is expected that this person will be able to communicate effectively in both written and oral English. Any order or communication given to the Contractor shall be deemed as delivered to the Contractor. Working Hours Workdays are Monday through Friday. On occasion, the Contactor shall provide work crews to perform routine maintenance activities on Saturdays. Work completed under this arrangement shall be paid at the unit price of such work. Unless otherwise directed or approved, working hours shall be no earlier than 7:00 a.m. and no later than 4:00 p.m. Arterial street working hours shall be 9:00 a.m. to 3:00 p.m. Performance During Inclement Weather The Contractor shall adjust his work force in order to accomplish those activities that are not affected by weather during periods when inclement weather hinders normal operations. The Contractor shall not remove Rom his work force form the job site unless he has previously notified the City. The Contractor may be required during inclement weather to perform clean-up tasks as requested by the City. CALIFORNIA DEPARTMENT OF FISH AND GAME CODE #3503 ` California Department of Fish and Game Code #3503 states, "it is unlawful to take, possess or needlessly destroy the nest or eggs of any bird," therefore, it shall be the Contractor's responsibility to bypass and leave undisturbed any or all trees scheduled for pruning or removal if active nesting birds or eggs are found to occupy the tree(s) all in accordance within the Migratory Bird Treaty Act (MBTA). Contractor Responsibilities 1. Contractor shall be responsible for completing all work as specified in Scope of Services. 2. Contractor shall designate a single point -of -contact with decision making authority for Work under this Contract, and shall be available during regular business hours. 3. Contractor shall prohibit any persons other than those designated and employed by the Contractor to accompany tree maintenance staff for Work. 4. Contractor shall provide all equipment, labor, supervision, method of processes, and materials necessary to complete the Work. Contractor shall keep all materials and equipment neat, clean, and readily available at all times. 5. Contractor shall provide all materials of good quality, as approved by the City, and in the amounts necessary to fulfill the Contract requirements and to accomplish an acceptable and professional level of service. 6. Contractor shall bring to the attention of the City any trees that show signs of death, decay, disease, weak branch unions, cracks, or other hazardous defects no later than the following day after discovery. 7. Contractor shall be responsible for securing any and all locks after work has been completed. 8. Contractor shall promptly and properly dispose of all debris accumulated as a result of Work. 9. Contractor shall be responsible for timely payment of any subcontractor, material persons, workers, and suppliers. 10. Contractor shall have a valid City of Seal Beach business license for the term of the Contract, if selected. Billing Form. Records and Reports • Contractor shall furnish and maintain daily logs and records for all work. The records shall include the name of supervisor, date, time in/time out, location, work performed, at a minimum. The format of said records shall be approved by City prior to use. • Contractor shall provide a copy of any or all records to City upon request. i • Contractor shall maintain such record through the term of the Contract, plus three (3) years after Contract termination. • Contractor shall provide a billing form and progress payment form approved by the City. . Protection from Damage • Contractor shall protect all public and private property that is not part of Work. • Contractor is liable for any damages as a result of its staff using improper techniques and/or materials. Contractor shall repair such damage at Contractor's sole expense. Withholding of Payment In the case that work scheduled for performance is not performed, or does not meet the quality standards as required by the City, the City may allow the Contractor to correct the deficiencies without penalty either during the next scheduled shift, or at a time mutually agreed upon. In the case that deficiencies are not corrected as required, the City will impose a deduction from the Contractor's following monthly invoice a fee to be determined by the City based on required performance, not to exceed $500.00 per individual occurrence, per location. Personnel The Contractor shall use and furnish all labor necessary for the satisfactory performance for the Work set forth in this Contract. a. Contractor's Staff • The Contractor shall require each of his/her employees to adhere to basic standards of working attire. These are to include uniforms with the Contractor's company name or insignia clearly visible, proper shoes and other gear required by State Safety Regulations, and proper wearing of clothing, which includes shirts shall be worn at all times. • The Contractor must employ sufficient personnel to perform all work as scheduled and approved by the City, including Contractor personnel transition periods. b. Supervision Contractor shall ensure a minimum of one (1) English-speaking employee working with each tree maintenance crew at any time. • Contractor shall provide such adequate supervision as to furnish ongoing supervision of workmanship and adherence to schedules by the staff performing the Work. c. Typical Tasks Contractor shall supply his/her staff with the necessary skills to perform duties in connection with Work contemplated under this Contract. 1.0 d. Knowledge and Abilities All Work shall be performed in a manner approved by the City and Cal/OSHA, including suitable experience in the field to perform the required Work in a safe and thoughtful manner. Equipment The Contractor shall use and furnish all equipment necessary for the satisfactory performance of the Work set forth in this Contract. City may make available to Contractor selected equipment for the purposes of performing the Work. City may revoke ability to use said equipment at its discretion without notice and/or compensation to the Contractor. a. Equipment • All equipment used by the Contractor shall be maintained in a clean appearance and in good operable condition. All equipment shall also be properly adjusted, from an operational safety standpoint. .• All equipment used by the Contractor shall adhere to Seal Beach Municipal Code Chapter 7.15 (Noise). b. Vehicles • Contractor shall display the name of their firm on any/all vehicles used or otherwise by the Contractor's employees. Emeraencv Service Contact Information and Response The Contractor shall provide the City at all times throughout the duration of this Contract emergency telephone numbers of at least two (2) qualified persons who can be called for emergency conditions and. after-hours tree service requests at any time. An alternate emergency number shall be provided in case no answer is received at the first number. The emergency number shall be used to contact the Contractor who can take the necessary action required to alleviate an emergency condition or after-hours tree service requests. Should the contact persons or their phone numbers change during the course of the Contract, those changes shall be submitted to the City within two (2) working days. x Emergency hours and after-hours are outside normal working hours between the hours of 4:00 p.m. and 7:00 a.m., Monday through Friday, and all -day Saturday and Sunday, unless the work is approved routine maintenance activities on Saturdays. Contractor is required to provide the City with a 24-hour emergency number for contact outside normal business hours. The response to an emergency call -out by the Contractor shall not be more than 30 minutes, deployment of appropriate resources to respond within two (2) hours, and shall be considered part of the normal Contract except when delayed by problems caused by vehicle accidents or Acts of God. Failure to meet these requirements for timely response to emergencies shall result in a $500 penalty for each occurrence, as the actual liquidated damages. 11 Progress of Work Time is of the essence on every aspect of the Work. Work shall proceed in an expeditious and orderly manner. The Contractor shall endeavor to avoid service interruptions to the extent feasible. Any exceptions shall be approved by the City. Alterations • The City reserves the right to increase, decrease, add, delete, and alter any item or portion of the Work as may be deemed necessary or advisable by the City. The City may make such alterations or deviations, additions to, or omissions from the Work, as may be determined during the progress of the Work to be necessary. Such alterations or deviations, additions or omissions shall in no way affect or make void the Agreement. Upon written order of the City, Contractor shall proceed with the Work as modified. • In the event that a location is closed for repair, construction, emergency, or any other event(s) where Work cannot be performed, City will notify Contractor of such closure five (5) business days in advance. Extra Work 1. Extra work shall not be performed without prior written approval by the City unless public safety is immediately at risk. 2. Extra services shall be negotiated on a time -and -material basis with a "not to exceed" amount. IV. PRE -PROPOSAL CONFERENCE AND QUESTIONS An optional pre -proposal conference is scheduled for 10:00 a.m., Wednesday, October 11, 2023 at the Seal Beach Public Works Corporate Yard, 1776 Adolfo Lopez Dr., Seal Beach, CA 90740. At this time the City will respond to all questions and address clarifications relative to the RFP process. For answers to questions or particulars regarding this Request for Proposal, all interested parties are to contact: Joseph Talarico Maintenance Services Supervisor Department of Public Works 1776 Adolfo Lopez Drive Seal Beach, CA 90740 italarico sealbeachca.gov (562) 431-2527 ext. 1318 The City will respond to questions and requests for clarification received by October 18, 2023. V. SCHEDULE The following dates reflect the anticipated schedule: ■ Request for Proposal Solicitation 09/25/2023 ■ Optional pre -proposal conference 10/11/2023, 10:00 a.m. 12 ■ Pre -Proposal Question Deadline ■ Proposal Submittal Deadline ■ Contractor Interviews ■ Contract Award by City Council ■ Notice to Proceed VI. SUBMITTAL REQUIREMENTS Acceptance of Submittals 10/18/2023 10/30/2023,12:00 p.m. November 2023 January 2024 January 2024 Proposals are due by 12:00 PM on Monday, October 30, 2023 to the following. Postmarks will not be accepted. Sean Sabo Management Analyst Department of Public Works 1776 Adolfo Lopez Drive Seal Beach, CA 90740 ssabo(a�sealbeachca.aov (562) 431-2527 ext. 1431 Please submit three (3) bound hard copies, and one (1) electronic copy of the Contractor's Proposal. Proposals received after the date and time listed above will not be accepted or considered for this Project. There is no expressed or implied obligation for City to reimburse firms for any expenses incurred in preparing proposals in response to this request. Materials submitted by respondents are subject to public inspection under the California Public Records Act (Government Code Sec. 6250 et seq.). Any language purporting to render the entire proposal confidential or propriety will be ineffective and will be disregarded. The City reserves the right to retain all proposals submitted, and to use any idea in a proposal regardless of whether the proposal was selected. Submission of a proposal indicates acceptance by the firm of the conditions contained in the RFP, unless clearly and specifically noted in the proposal submitted and confirmed in the contract between the City and the selected Contractor. All property rights, including publication rights of all reports produced by the selected Contractor in connection with services performed under this Agreement shall be vested in the City. Protest procedures and dispute resolution process shall follow 2 CFR Part 200.318(k), 23 CFR 172.5(c)(18). Information to be Submitted The following information shall be provided, at a minimum: Cover Letter References Table of Contents Fee & Cost Proposal Company Qualifications Exceptions Local Staffing List Business Entity 13 Certifications Contract Signatories Understanding/Approach Cover Letter: Cover letter shall not exceed two pages. It shall provide an executive summary of the proposal, and designate the firm's authorized representative regarding this RFP. Table of Contents: The table of contents shall list the following sections with page numbers and information in each section shall be provided. Company Qualifications: Provide a summary of the Contractor's qualifications, including background and experience. Local Staffing List: Provide an organizational chart showing the names, positions, responsibilities, and availability of the individual(s) that would be assigned to this Agreement, including sub -Contractors. Identify the individual(s) authorized to negotiate the contract on behalf of the Contractor's firm and the Contractor's project manager. Certifications: Provide a copy of a current and valid California contractor's license(s) in the classification(s) required by law to perform the work (C-27 and/or C -61/D-49 Contractor License). Understanding/Approach: Describe the Contractor's understanding of the Work requested in this RFP, any key issues that may need special attention. Describe how the Contractor will approach the scope of services and each task needed to complete the project. Any task assumptions and/or exclusions shall be clearly identified. References: Contractor should provide a minimum of three (3) references from public agencies the Contractor has performed work for within the last five (5) years. Information shall include, at a minimum: • Agency name • Scope of work and/or services provided, prime/sub-Contractor. • Contract outcome • Contract value • Dates • Client project manager name, valid telephone number, and email Fee & Cost Proposal: Contractors will be required to submit a "Fee & Cost Proposal" as shown in Exhibit D. Additional labor and material rates may be provided in addition to Exhibit D. All rates shall remain for the term of the contract as permitted by law, unless specifically detailed as a supplement to Exhibit D. Exceptions: The Contractor shall review this RFP and attached sample contract. Exceptions to any portion of the RFP and/or City's standard agreement will need to be clearly identified. Identification of exceptions does not constitute City concurrence and acceptance. Exceptions may be negotiated with the top-ranked firm. 14 'ty � Business Entity: Clearly indicate the firm's business entity type (i.e., a California corporation). Contract Signatories: Provide the two binding signatories for the firm, pursuant to California Corporation Code Section 313. VII. FEE AND COST PROPOSAL Before responding and submitting a proposal, it will be the responsibility of the Contractor to visit and familiarize him/herself with the City to determine the work to be done. An optional pre -proposal conference is scheduled to facilitate this process. In preparing the fee and cost proposal for this project, the Contractor shall take into consideration the following: 1. Fee proposal and billing rates shall remain effective for the term of the Agreement. Any anticipated billing/rate adjustments shall be clearly identified in the Proposal and shall not be made more than once each calendar year. 2. If applicable and necessary, the City will negotiate the final fee with the top-ranked Contractor. VIII. INTERVIEW Top ranked Contractor team(s) will be interviewed by the selection committee. Proposed key personnel from the Contractor's team may be requested to present the teams' and their qualifications at an interview. IX. SELECTION PROCESS Proposals will be evaluated on the basis of the response to all provisions of this RFP. Since this solicitation is an RFP as opposed to a Bid, pricing alone will not constitute the entire selection criteria. The City may use some or all of the following criterion in its evaluation and comparison of proposals submitted. The criteria listed are not necessarily an all-inclusive list. The order in which they appear is not intended to indicate their relative importance. The City reserves the right to modify the evaluation criterion and percentage of score as deemed appropriate prior to the commencement of evaluation. The City reserves the right to determine whether or not a proposal meets the specifications and requirements of this RFP and reject any proposal that, in the City's sole opinion, fails to meet the detail or intent of the requirements. The City reserves the right to reject any and all proposals. -POTENTIAG,EVALUATIONi "CRITERIA. 1. Completeness of Response (Pass/Fail) Responses to this RFP must be complete. Responses that do not include the proposal content requirements identified within this RFP and subsequent addenda and do not address each of the requested items will be considered incomplete, may be rated a Fail in 15 MER,TMEM�� the Evaluation Criteria, and may receive no further consideration. 2. Qualifications & Experience (50 points) a. Relevant experience, specific qualifications, and expertise of the Contractor and sub -Contractors to perform the Work. b. Contractor's experience working in the public sector and knowledge of public sector procurement processes, in particular City of Seal Beach standards, processes, and policies. I c. Quality of references from at least three (3) agencies the Contractor currently or have previously contracted for in the past five (5) years. d. Contractor's understanding and approach of the Work. e. Services offered and/or excluded. 3. Fee (50 points) a. Fee & Cost Proposal The City reserves the right to determine whether or not a proposal meets the specifications and requirements of this RFP and reject any proposal that, in the City's sole opinion, fails to meet the detail or intent of the requirements. The City reserves the right to reject any and all proposals. The City reserves the right to put non -emergency and pre -planned projects out for formal bidding. All proposals received as specified will be evaluated by City staff in accordance with the abovementioned. During the evaluation period, the City may do any or all of the following: generate a "short list' and conduct interviews with the top candidates; conduct on-site visits and/or tours of the candidates' places of business. Contractors should be aware that award may be made without Contractor visits, interviews, or further discussion or negotiations. X. SPECIAL PROVISIONS a. Contractor shall maintain an adequate crew.of employees to perform the Work required. b. Contractor will be required to supply a list of references for similar work performed. c. Contractor will be required to supply a list of sub -contractors, if applicable. d. Contractor will be required to supply additional experience references, if requested. e. Contractor shall provide City with required proof of liability insurance, workman's compensation insurance, vehicle insurance, and City business license as noted in the Contract. f. Contractor shall be responsible for Contractor's compliance in all respects with the prevailing wage rates to all the laborers involved, and with California Labor Code Section 1770 et seq., including the keeping of all records required by the provisions of Labor Code Section 1776 and the implementing administrative 16 regulations. The City shall be a third party beneficiary of the forgoing covenant with rights to enforce the same as against the Contractor. g. Hourly rates and unit prices quoted shall include all safety equipment required. All incidentals shall be included in quoted prices. h. At any time prior to proposal due date, Contractor may inspect City property for further information, if desired. City representatives will be available if desired to answer questions. L Contractor shall protect any and all public and private property adjacent to work areas. Any damage resulting directly or indirectly from Contractor's actions shall be the responsibility of the Contractor. j. Contactor shall adhere to all Cal -OSHA rules and regulations for any and all Work performed under this Contract. XI. GENERAL CONDITIONS A. Signature The Proposal shall be signed by an individual authorized to bind the Contractor. B. Other Considerations: The City shall not be liable for any pre -contractual expenses incurred by any firm considering submitting a proposal in response to this RFP. The City reserves the right to accept or reject any and all proposals, or any part of,, or waive any informalities or irregularities. The City reserves the right to withdraw, to cancel this RFP at any time without prior notice and the City makes no representations that any contract will be awarded to any firm responding this RFP. C. Business License Required The Seal Beach Municipal Code requires all businesses operating in the City to obtain a business license and pay a business license tax. For more information, go to www.sealbeachca.aov. D. Insurance and Bonding Requirements The Contractor shall not begin work under the Agreement until it has given the City evidence of comprehensive public liability insurance and Workers' Compensation Insurance coverage together with additional Insured Endorsements. E. Prevailing Wage All work performed in connection with execution of this contract work shall be performed in compliance with all applicable laws, ordinances, rules and regulations of federal, state, county or municipal governments or agencies (including, without limitation, all applicable federal and state labor standards, including the prevailing wage provisions of sections 1770 et seq. of the California Labor Code), and (b) all directions, rules and regulations of any fire marshal, health officer, building inspector, or other officer of every governmental agency now having or hereafter acquiring jurisdiction. The Contractor shall indemnify, defend and hold the City harmless from any and all claims, causes of action and liabilities based upon or arising from the failure of any work related to the Agreement to comply with all such applicable legal requirements, including, without limitation, any such claims, causes of action or liabilities 17 that may be asserted against or incurred by City with respect to or in any way arising from the Project's compliance with or failure to comply with applicable laws, including all applicable federal and state labor requirements including, without limitation, the requirements of California Labor Code section 1770 et seq. Contractor agrees that all public work (as defined in California Labor Code section (1720) performed pursuant to this Agreement (the "Public Work"), if any, shall comply with the requirements of California Labor Code sections 1770 et seq. City makes no representation or statement that the project or any portion thereof, is or is not a "public work" as defined in California Labor Code section 1720. In all bid specifications, contracts and subcontracts for any such Public Work, Contractor shall obtain the general prevailing rate of per diem wages and the general prevailing rate for holiday and overtime work in this locality for each craft, classification or type of worker needed to perform the Public Work, and shall include such rates in the bid specifications, contract or subcontract. Such bid specifications, contract or subcontract must contain the following provision: "it shall be mandatory for the Contractor to pay not less than the said prevailing rate of wages to all workers employed by the contractor in the execution of this contract. The Contractor expressly agrees to comply with the penalty provisions of California Labor Code section 1775 and the payroll record keeping requirements of California Labor Code section 1771." F. Registration with the Department of Industrial Relations In accordance with Labor Code Sections 1725.5 and 1771.1, no contractor or subcontractor shall be qualified to bid on, be listed in a bid proposal, subject to the requirements of Section 4104 of the Public Contract Code, or engage in the performance of any contract for public work, unless currently registered and qualified to perform public work pursuant to Section 1725.5 [with limited exceptions for bid purposes only under Labor Code Section 1771.1(a)]. The Department of Industrial Relations Registration Number shall be listed for the Contractor and each subcontractor, if any, in the bid proposal. 18 EXHIBIT B Contractor's Proposal 0 Tree Care Professionals, Serving Communities Who Care About Trees October 26, 2023 City of Seal Beach Attn: Sean Saba, Management Analyst 1776 Adolfo Lopez Drive Seal Beach, CA 90740 RE: RFP Citywide Tree Maintenance Services Due: Monday, October 30, 2023 at 12:OOPM To whom it may concern; www.WCA1NC.com Thank you for allowing West Coast Arborists, Inc. (WCA) the opportunity to submit a proposal for tree maintenance services for the City of Seal Beach. WCA is a family-owned and operated company employing over 1,200 full-time employees providing various tasks to achieve one goal: serving communities who care about trees. We have reviewed, understand, and agree to the terms and conditions described in this RFP. We also hereby acknowledge that we meet the minimum requirements and responded to each of these requirements to the best of our ability. We hereby acknowledge receipt of Addendum No. 1. WCA's corporate values include listening to customers and employees to help improve services offered. By establishing clear goals and expectations for the organization, supporting its diverse teams, and exchanging frequent feedback from customers and employees, we are able to provide `gold standard' tree care services. WCA's top management team has created a culture where employees become accountable for actions and results. Our Tree Care Industry Association (TCIA) company -wide accreditation is evidence of the commitment WCA has to our safety and training programs, customer satisfaction and our -capacity to maintain industry standards. WCA has a 51 -year track record of working for more than 350 California and Arizona municipalities as well as other various agencies. Our company has been in business since 1972 and is licensed by the California State Contractors License Board under license #366764. We have held this license in good standing since 1978. The license specializes in Class C61 (Tree Service), Class C27 (Landscaping) and Class C31 (Traffic Control). We currently employ over 90 Certified Arborists and over 150 Certified Tree workers, as recognized by the International Society of Arboriculture. WCA is also registered with the Department of Industrial Relations (DIR) for Public Works projects, our registration number is 1000000956. All work will be performed in-house; no subcontractors will be used. Our employees will operate from our Anaheim Office located at 2200 E. Via Burton, Anaheim, CA 92806. For questions related to this proposal and who has the authority to negotiate/present please contact Victor Gonzalez, V.P. Business Development, at (714) 991-1900 or at veonzalez@wcainc.com. Rob Thompson, Area Manager, will be assigned to this project should WCA be awarded a contract. He can be reached at (714) 412- 1980 or robthompson@wcainc.com. lent COVER LETTER ....... .................._....................... ........... TABLEOF CONTENTS ......................................................................................................................... 3. COMPANY QUALIFICATIONS..... ......... ........_ ......... ......... ....._.... ._....... ......... ...............4 CompanyIntroduction ........ ..........._...........,... ......... ............................ ...............4 LOCALSTAFFING LIST.- .... .......... . ........ ......._....._._.. _........ ...._..... ......... ......._. ........._.....6 CERTIFICATIONS... .......... .......... _.......... _................_.......... ..........._...... ..._.... ......._......12 UNDERSTANDING/APPROACH '.. ......... ............_....... ......... ...._.... ......... .._.._... _._....._.....15 Technology and Information ......._. .................. ......... .......... ......,.........._. ....._.._....22 EquipmentList ......... ......... ......_.. .................. .......... ................. .......................25 Scopeof Services ...... ......._.. ....................._............_.._............. ................... .............29 REFERENCES .......... ..._.................................................. ............32 FEE& COST PROPOSAL... .........., ................ ......... ...__.... ......._.. .....,.... ...._....................35 EXCEPTIONS._....... ,................_............ ......... ...................,. ......... .__...... _........................38 BUSINESS ENTITY._._ ..................... ......... ..__..... ,.................... ..._..... ......... ......... ,........._..39 C'ONTR'ACT SIGNATORIES ................... ......._......_..... ............................_.._......................._..40 INSURANCE......... ......... ................... _....... .._...... ,......__ ................_.........................41 .. West Coast Arborists, Inc. COMPANY INFORMATION COMPANY QUALIFICATIONS President: Patrick Mahoney Organization Type: Corporation Co mpa n y i nfro d u cti o n Established: 1972 Federal Tax ID: 95-3250682 WEST COAST ARBORISTS, INC. (WCA) DIR Registration: 1000000956 is a family-owned and operated union company employing over Members of Laborers' Union: 1,200 full-time employees. providing tree maintenance and LiUNA! management services. We are proudly serving over 350 SAM Entity ID: CFJMVMJ9NSD1 municipalities and public agencies. We provide superior and safe Website: wcainc.com tree care operations seven days a week, 24 hours a day CORPORATE OFFICE throughout California and Arizona. 2200 E. Via Burton St. Anaheim, CA 92806 OUR VISION REGIONAL OFFICES As a corporate citizen, WCA's responsibility and accountability are Escondido, CA to the communities where we do business. We hold ourselves to Fresno, CA the highest standards. of ethical conduct and environmental Indio, CA responsibility, communicating openly with our customers and the Ontario, CA communities in which we work. It is our goal and vision to lead the Phoenix, AZ industry in state-of-the-art urban tree care and management Riverside, CA services. Sacramento, CA San Diego, 100% CUSTOMER SATISFACTION San Jose, CA Customer satisfaction is our top priority. We guarantee your Francisco, CA complete satisfaction with every facet of our services. Our San Fran Santa Clcista, CA dedication to customer.service has earned WCA a reputation unrivaled in the industry for dependability, integrity, quality and Stockton, CA courtesy. We authorize our employees to do whatever is necessary Ventura, CA to achieve the highest quality results. We know that high quality CONTRACT ADMINISTRATION work saves our customer's valuable time and is far more cost Victor Gonzalez, Vice President effective if we do our work properly the first time. We are Corporate Office committed to courteous and prompt customer service to fully Phone (714) 991-1900 resolve any issue. Fax (714) 956-3745 Email: vgonzalez@wcainc.com FIELD MANAGEMENT Robert Thompson, Area Manager Corporate Office 95+ ISA 50 Years Experience 1,200+ Qualified Phone (714) 991-1900 Certified Arborists (Similar Size & Scope) Employees Fax (714) 956-3745 Email: robthompson@wcoinc.com 1 -800 -LIMB -DOWN Accredited by TCIA Local Office & Yard 1600+ Pieces of (Anaheim & Placentia) Equipment (Owned) 4 Setting the Gold Standard VvCAe^ s a West Coast Arborists, Inc. Corporate Capabilities West Coast Arborists, Inc., is committed to successfully completing each project in accordance with the specifications, budget, schedule and with the highest quality of service. Our customers' satisfaction is a direct result of our means to carry out each project. Listed below are some of our corporate capabilities, which not only provide a sense of comfort and confidence to our customers, but also assure them of our continuous ability to carry out the duties of managing their urban forest. • In business continuously and actively since 1972 • Contractor's License C61 /D49, C27, C31, C2.1, A & B • Over $8,500,000 line of credit available • Annual financial audits available upon request • Bonded by ARCH, an A+ rated company • 1,200+ employees • 350+ contracts with public agencies • 95+ Certified Arborists • 155+ Certified Tree Workers • Drug-free workplace • 14,000 sq. ft. company-owned Headquarters (Anaheim) • Department of Agriculture Nursery license • Avg. 712,000 trees pruned annually over past 3 years • Avg. 46,000 trees removed annually over past 3 years Active Memberships: Tree Care Industry Association (TCIA) International Society of Arboriculture. (ISA) League of California Cities (LCC) California Parks & Recreation Society (CPRS) Association of California Cities I —Orange County (ACCOC) Maintenance Superintendents Association (MSA) California Landscape Contractors Association (CLCA) Street Tree Seminar (STS) California Urban Forest Council (CaUFC) American Public Works Association (APWA) • Avg. 20,000 trees planted annually over past 3 years • Avg. 250,000 trees inventoried annually over past 3 years • 'Fully insured with insurance up to $25 million • Federal Tax ID #95-3250682, current on all taxes and fillings with state and federal government • Sales volume over $190 million annually • Fleet of approximately 1,600 pieces of equipment • • •••• •••••• CONTRACTORS :e �:�F s'. dca STATE LICENSE BOARD J �" tle..... >eA.w.e..... ACTIVE LICENSE ''� �CC4Us��P Umme N=ber 366764 E -my CORP Busm . Na WEST COAST ARBORISTS INC Gassitkatmn(s) C61/D49 C27 A C21 B C31 EAD.uo.D.w 12/31/24 www.cs[b.ca.gw Setting the Gold Standard Contractor Informationm -- — Registration Histo CALIFORNLI DEPARTMENT OF PESTICIDE REGULATION dpr .•.IS'iiEE[ 1t1`te7.I Fntay N.me SACRNUaTO.GIIIDII.YU EeeJm: ne®ytl�.mz mtR Aemb,lA�n LOIY'.Pew.e6.1P.(tl wrsrmAsrnaDoenis,Dic IlroEVUeUATO.YS] ANNRMG 9lttlfi Pest CAYhtllBminea-bfYlY �l LICENSE b`35]S 16�.Tdaea (�•` 1 2;1� ` jyiEarcoAsrAiDoxsts,wc �\'.1'�, ANAID?LM.GDA06� oS'2978 US3OltD Contractor Informationm -- — Registration Histo _� T 1t1`te7.I Fntay N.me Elfa.tls D� E.p-0-D.te D.�CC45TAEDCA6i5.16K oS'2978 US3OltD t teyd&mYryD` Ii E_ gym] cw�ts i X C&M6 Mmi i B�T�U•� .. amts .06MAS 1O]DDDD956. .DryAU.tim efkcti.edrtv," CLADfIe 06?O(15 wrwu .Um, MiD1.g Addre.s-- WA1lL' OW+A23 ('.IDDEMBUMNAA'AHEMM6CAUm Sb fmc i:A phyY r _ 22WEVLADMOR AHAHEAIDMCAU&W,5 ofA,a E—HAdd— n i Lade N..e/DDA Lk—Numbe W CA&#6.6e 5 N&CAF a c=' West CoastArborlsts, Inc. LOCAL STAFFING LIST Introduction West Coast Arborist's (WCA) is a company comprised of a management team and a safety committee. Staff members have diverse educational backgrounds including accounting, business administration, engineering, and forestry. Staff members have diverse educational backgrounds including accounting, business administration, engineering, and forestry. Work Force WCA actively maintains ongoing processes to assure that only qualified and competent staff provides safe and quality tree maintenance services. These skilled employees can only be achieved through both training and work experience. We believe that essential experience should always be obtained through qualified supervision; this includes both basic and extended skills. WCA makes every attempt to ensure that this is. undertaken before performing work, leading a crew, or career advancement. The work performed on this contract is routine, recurring and usual. The work includes watering, trimming, pruning, planting, removal and replacement of trees and plants, and servicing of irrigation. The rates included in the Cost Proposal are based on the current prevailing wage determination for "Tree Maintenance (Laborer)." Certification WCA encourages its employees to get certified through the International Society of Arboriculture, in an effort to raise the standard of professional tree care companies. This standard exemplifies our company's commitment to providing customers with competent, knowledgeable certified workers. WCA employs a large number of ISA Certified Arborists and. ISA Certified Tree Workers. Crew Evaluation WCA employees are evaluated. through an internal mechanism supervised by our, Management Team. Each employee performs their duties according to a criteria -based job description that reflects safety, quality workmanship, productivity, appropriateness of care, problem solving and customer service. A performance appraisal is conducted for each employee upon completion of the probationary period and at least annually thereafter. Each worker is also required to complete a competency assessment and orientation upon hire and annually thereafter in selected areas to assure that ongoing requirements are met and opportunities for improvement are identified. N Setting the Gold Standard P N&CA West Coast Arborists, Inc. Meet the Team: Project Team NICKK ALAGO Project Team Structure Regional Manager Area Manager Pea Custome ervtsor Service Re Regional' Monager/V.P., Mr. Alago has been with WCA since 1999. He has nearly 35 years' experience in the arboriculture field. He started with WCA as a Foreman and was continuously promoted, reaching the status of Area Manager. For over 10 years, he excelled as an Area Manager for the Inland Empire and was promoted in 2020 to Regional Manager. As a Regional Manager for the Los Angeles and Inland Empire areas, he oversees the operations and provides support to the Area Managers. His extensive knowledge of the urban forest is a columniation of experience and continued education as well as certification that is offered in the industry. • ISA Certified Arborist Utility Specialist #WE-4396AU • TCIA Certified Treecare Safety Professional #250 • ISA Tree Risk Assessment Qualified • TLC Wildlife Area ROBERT THOMPSON Area Manager Mr. Thompson has been with WCA since 2003. Before that time, he worked for the City of Tustin and a commercial tree service for 25 years. As an Area Manager, he is responsible for field operations and management of crews in South Los Angeles County. He is also involved in scheduling, evaluation, and production of street tree maintenance. Mr. Thompson has nearly 40 years' experience in the tree care industry. He currently manages contracts in WCA's South Bay region including City of Long Beach, City of Carson, City of Bellflower, City of Paramount, City of Rancho Palos Verdes, City of Lakewood, and the City of Redondo Beach. • ISA Certified Arborist #WE-0915AU • ISA Tree Risk Assessment Qualified • TCIA Certified Treecare Safety Professional (CTSP) #755 • WTI Wildlife Protector #584 NESTOR VALENCIA Project, Supervisor Nestor has worked with WCA, Inc. since 2003. He started as a Groundworker and has since worked his way from Tree Trimmer to Foreman to Area Supervisor. His knowledge and experience include rigging, removals and using proper ISA pruning standards. Today, his responsibilities include assisting the Area Manager in scheduling and overseeing crews throughout the South Bay region. Responsibilities also include employee training programs and ensuring proper safety procedures are being followed. Regular communication with the customer and citizens can be expected as related to scheduling, work being performed and any other inquiries that may arise while on the job site. • ISA Certified Arborist #WE -11259A • TCIA Certified Treecare Safety Professional (CTSP) #3527 • WCA Qualified Tree Worker Level I & II 7 Setting the Gold Standard West Coast Arbodsts, Inc. Meet the Team: Support Staff ANDREW PINEDA GIS Manager Andrew Pineda has been with WCA since 2018. As WCA's GIS Manager, he works on a wide range of projects including tree inventories scope and collection, ifree analysis, tree canopy assessments, tree planting prioritization, ArborAccess training, grant funded tree planting projects, and much more. He was worked with tree inventories of all sizes from small campus inventories with less than 5,000 trees to large California cities with over 140,000 trees. He has in-depth knowledge and understanding of tree inventories, urban forestry best practices, and spatial data and works closely with office and field personnel to ensure tree inventories, reports, and analysis exceed customer expectations. • ISA Certified Arborist #WE -12738A • FAA UAS Part 107 Remote Pilot • M.S. Geographic Information Science (GIS), CSU Long Beach • B.A. Environmental Science, Boston University TIM CROT,HERS Plant Health Care Manager Mr. Crothers has over 20 years of experience working in the horticulture industry. He started working at WCA in 2012 as a supervisor. He was quickly promoted to Area Manager, a role that required him to produce reports as a Certified Arborist as well as train staff and clients in proper tree care, inventory management, landscape design and plant identification. In his role as Plant Health Care Manager, Mr. Crothers supervises arborist services staff and plant health care operations throughout California and Arizona. He oversees the creation of Urban Forestry Master Plans (UFMPs) and is a Registered Consulting Arborist by the American Society of Consulting Arborists. • ISA Board Certified Master Arborist #WE-7655BUM • B.S. Environmental Horticultureal Science • ASCA Registered Consulting Arborist #721 • CA Dept. Pesticide Regulation QAC #145321 B, D • ISA Tree Risk Assessment • Qualified & TLC Wildlife Aware VICTORIA NOGALES Customer Service Rep. (CSR) As the CSR (Customer Service Representative), Ms. Nogales. is responsible for providing support to the Area Manager, Site Supervisor and crew. She is to act as a liaison between the company and it's clients as well as the general public. Victoria is responsible for responding to customer service inquires and facilitating contracting`functions, such as: mapping, underground service alert, data entry, field book preparation, list preparation, etc. A Setting the Gold Standard West Coast Arborists, Inc. Executive Staff From marketing, contract administration, field and fleet management, to information technology, our Executive Staff is involved in the day-to-day operations supporting each Project Team and customer to ensure the highest quality of tree care is being achieved in the industry. Patrick Mahone Richard Maboqwy 11, Rose Epperson j I Andrew Trotter President Secretary Treasurer V.P. - Field Operations Chris Crippen Victor Gonzalez .Debbie D.ePasguale I I Ernesto Macias V.P. - I.T. V.P. - Business V.P. - Internal Operations V.P. - Risk Management Development Nick Alago __1Michael Palat IJason Pine ar V.P. - SoCal Region V.P. - SoCal Region V.P. - NorCal Region Setting the Gold Standard P ' vsc West CoastArbor(sts, Inc. CSR Vietcoraa Ucga]es Plant Health Can Tata Craffiers Pr¢jeet Fcreonan (Free Priming) Field Personnel Setting the Gold Standard P'rajecUrea Managei& Rob Thcapsen )rely =1411-1645.. Safety Manager Daae Jensen Project Supervisor Polestar Valencia U21 04) 29,6-9589SPS free Inventory Andrew Pine6 "act Foreman Project Faran= (Plarriireg) ftnuvals) i Field Personnel Field Persannel El West Coast Arborists, Inc. 13 offices with prestigious Tree Care Industry Association (TCIA) accreditation WCA has forged a successful partnership with the Laborer's International Union of North America. HIGHER SUPERIO STANDARDS © EXEMPLARY RAINING � . EMPLOYE ES CERTIFIED' CERTIFIED BaMD CERRFIEo TREEIhroRKER ARBORIST MASTER ARBORIST � 9 '1 �s Zj, ISA ISA '91 165 107 7 ISA CERTIFIED ISA Board Certified Master Arborists Michael Palat #WE -6541 BUM Kelley Glieran #WE -7061 B Tim Crothers #WE7655BUtv1 Joseph Bartolo #WE-2034BU Eugene Bordson #WE-10777BT Rebecca Melia #WE -23558 Jeffrey Crain #WE -6658B asau",I I RCA American Society of Arboriculture Registered Consulting Arborids Setting the Gold Standard _k 3 ASCA Consulting Arborists rim Crothers RCA #721 Kelley Gilleran RCA #668 Leo Tuchman RCA #771 Plant Health Care WCA has developed an exemplary Plant Health Care Program that goes beyond standard chemical applications. We maintain in-house State Certified qualified' pest applicators. California Department of Pesticide Regulation (DPR) WCA has 1 Advisor (PCA) and 10 Applicators (QAL) on staff. , 0, 0, 0 —0 ISATreeRisk Assessment -0 WCA Certified UtlityUne —0 ISACertified utility TCIACertified Treecare —0 ISAMunicipal Specialists Nursery in Placentia & Information Technology Fleet Mechanics NCCCO Certified Qualified Clearance Workers Specialists Safety Dedicated Specialists Crane Professionals Manager Operators asau",I I RCA American Society of Arboriculture Registered Consulting Arborids Setting the Gold Standard _k 3 ASCA Consulting Arborists rim Crothers RCA #721 Kelley Gilleran RCA #668 Leo Tuchman RCA #771 Plant Health Care WCA has developed an exemplary Plant Health Care Program that goes beyond standard chemical applications. We maintain in-house State Certified qualified' pest applicators. California Department of Pesticide Regulation (DPR) WCA has 1 Advisor (PCA) and 10 Applicators (QAL) on staff. West Coast Arbodsts, Inc. CERTIFICATIONS STATE OF CAtf/OAr{rrA CONTRACTORS STATE LICENSE BOARD DEPARTMENT OF CDNSt/MEA AFFAIRS ACTIVE LICENSE License Number 366764 Entity CORP Business Name WEST COAST ARBORISTS INC Classification(s) C61 /D49 C27 A C21 B C31 f Expiration Date 12/31124 = www.cslb.ca.gov 12 Setting the Gold Standard , V�oca West Coast Arborists, Inc. ISA Certifications INTERNATIONAL SOCIETY OF ARBORICULTURE CERTIFIED ARBORIST' Robert Thompson Having successfully completed the requirements set by the International Society ofArboriculmre, the above named is hereby recognized as an ISA Certified Arborise n men wEa915Au 2A9v t99a ao.I.zazs sovcnax cm wv ar�dav emremmr°m¢�o�w�'� 4PThe InternatiionaI Society of Arboriculture Hereby Announces That 01 We Vr CVa%tda Has Gamed the Credential # ISA Certified Arborist By successfully meeting ISA Certified Arborist certification requirements through demonstrated attainment of relevant competencies as supported by the ISA Credentialing,Council VZ,1dwouam 19s'P—b,L015 31D==bs3034 %7,11359A I—Dna ap'vsim u. ctwr-ianw..b. 13 Setting the Gold Standard West Coast Arborists, Inc. WCA's ISA Certified Arborists ADAN BALTAZAR REYNAGA WE-7786AT HERMINIO PADILLA WE-7552AUTM JOSE MANUEL PEREZ WE-0818AT REBECCA A. MEJIA WE -2355A ANDREW JOSEPH PINEDA WE -12738A HUGO ANGEL RINCON WE-8710AT JOSEPH NICK ALAGO WE-4396AU RENEROSALES WE-7941AT ANDREW R. TROTTER WE-0642AU IGNACIO LOPEZ WE-7329AU JOSEPH BARTOLO WE-2034AU RICHARD R. MAHONEY WE -1171A ANDREW JOSEPH ONDREJECH WE -13817A ISAAC GARZA, JR. WE -8689A JUAN ORTIZ WE-8514AT ROBERT EDWARD KNIGHT WE-11564AT BENJAMIN EUGENE BORDSON WE -10777A ISAAC ONTIVEROS WE -8567A JUAN P. LAVA, JR. WE -13425A ROBERT D. THOMPSON WE-0915AU BRIAN C. KIRKEGAARD WE-10476AT ISAIAS BARAJAS MACIAS WE-10979AT JULIO C. GARCIA VAZQUEZ WE-11175AT ROBERT A. WRIGHTSON WE -1041 IA BRIAN M. KOCH WE -0341A ISIDRO ESTRADA BARBOZA WE -11685A JUSTIN LEE MENZEL WE -I 1756A ROSE M. EPPERSON WE -1045A CALVIN F. HAUPT WE -7634A J. ALONSO GARCIA-LOPEZ WE -0499A KELLY ANN PARKINS WE -13868A RYAN R. COLBERT WE -13154A DANE JENSEN WE -12014A JAIME ROGELIO HERNANDEZ WE-5297AT KRIS BURBIDGE WE-9566AUM SAMUEL JIMENEZ WE-11109AT DANIEL CHAVARRIA WE-10292AT JAMES PAUL SPECK II WE-10858AT LEONARDO RAMOS WE-11264AT SEAN PATRICK SULLIVAN WE-10050AT DANIEL MAHONEY WE -10434A JASON ROSS DAVUN WE -7628A LEONEL CORTEZ WE-8625AT SHAWN A. GUZIK WE-3182AU DANIEL RIVAS WE-10850AT JASON PINEGAR WE-2039AU LORENZO PEREZ WE-7443AT STEFAN B. KALLENBERG WE-10730AT DANIEL WILLIAM VILLA, II WE-13609AT JEREMY PAUL PIERCE WE -12566A MANUEL BRIANO WE-8791AT STEPHEN GLENN DAVIS, JR. WE-10894AUTM DAVID GLYN EVANS WE -1588A JERRYA, ROWLAND WE -6353A MARCO A. PADILLA JIMENEZ WE-8621AT STEVE B. HUNT WE-1044AT DEBORAH DEPASQUALE WE -3812A JOEL LOPEZ WE-10871AT MARIO A. GONZALEZ WE -13119A TIMOTHY R. PATTERSON WE -12037A EDIBERTO SERNA SALAZAR WE-11051AT JOHN LEE PINEDA WE-10367AUT MATEOARVIZU WE-10151AT TYLER KEASBEY LEHMANN WE -13460A EDUARDO VARGAS WE-11058AT JORGE MAGANA WE -3460A MICHAEL ALAN DA SILVA IIJ WE -12483A VICTOR M. GONZALEZ WE-7175AM ERNESTO J.F. MACIAS WE-7120AUM JOSE LUIS ABALOS WE -8734A MICHAEL LOUIS YOUNG WE-11687AT WALLACE BURCH WE-0713AT FELIX HERNANDEZ WE-2037AT JOSE M. CORTEZ TORRES WE-8539AUT MICHAEL ANTHONY NUNES WE -12943A WILLIAM STEVE PONCE WE -6461A FRANCIS LEO MALABUYOC WE-12279AT JOSE MANUEL JIMENEZ URQUIZO WE -1I I I IAT MITCHELL ANDREW OWENS WE-12619AT MARCOS RICHARD -MARTINEZ WE -10989T GENARO VICENTE CORONEL WE -12740A JOSE INEZ MANCILLA WE-10983AT NESTOR M. CABRERA MORA WE-13613AT WE-10151AT GERARDO MARTINEZ GARCIA WE -11358A JOSE M. CHAVARRIA MANZO WE-11210AT NESTOR VALENCIA WE -11359A CUAUHTEMOC AMEZCUA QUEZADA GERARDO PEREZ WE -9131 AT JOSE A. ALVAREZ WE-10908AT OSCAR GUTIERREZ WE-12783AT DANIEL CHAVARRIA WE-10292AT GONZALO REGALADO WE-9952AT JOSE ALFREDO GONZALEZ WE-6475AT PATRICK 0. MAHONEY WE -1172A WE -13611T JOHN LEE PINEDA HECTOR MONTES WE-8079AUT JOSE LUIS DELREAL WE-11231AT DANIEL RIVAS WE -10850T JONATHAN GARCIA HERNANDEZ WE -13989T WCA's ISA Certified Tree Worker/Climbers AN BALTAZAR REYNAGA WE-1786AT GABRIEL GAMINO WE -111677 JOSE M. MUNIZ GARCIA WE -11686T ! SALUSTIO SANCHEZ ARROYO WE41462T ADAN RODRIGUEZ WE -11281T GABRIEL MERCADO RUIZ I WE -11568T JOSE MANUEL PEREZ WE-0818AT ;I SAMUEL JIMENEZ WE-11109AT ADOLFO S. RUIZ WE -11294T GAMAUEL MANZANO CORONA WE -12280T JUAN AMADOR ARCE WE-I1480T SANTOS MACIAS LEMUS WE -10980T ADRIAN MUNOZ WE -13987T GEORGE HERNANDEZ PEREZ WE -12269T JUAN BECERRA WE -10932T SEAN PATRICK SULLIVAN WE-10050AT ALFREDO ANGEL LOPEZ WE -11334T GERARDO MARTINEZ GARCIA WE -10997T JUAN C. LOPEZ GARCIA WE -12918T SERGIO LOPEZ-RIVERA WE -10957T ANDRES ROMAN WE -11285T GERARDO PEREZ WE -9131 AT JUAN MARQUEZ WE -109877 SERGIO MACIAS-PEREZ WE -10920T ANDREW JOSEPH ONDREJECH WE-13817AT GERARDO PEREZ BADILLO WE -13986T JUAN ORTIZ WE-8514AT STEFAN B. KALLENBERG WE-10730AT ANTHONY DOUGLAS FONG 11 WE -12051T GERARDO A. ORDUNO WE -11036T JUAN C. PENA-ARIAS WE -113277 STEPHEN GLENN DAVIS, JR. WE-10894AU ANTONIO CASTELLANOS WE -11203T GONZALO REGALADO WE-9952AT JUAN TELLEZ TAPIA WE -1 11377 STEVE B. HUNT WE-1044AT ANTONIO GARCIA CONTRERAS WE -11173T HARLEY THOMAS DAVIS WE -13430T JUAN C. TORRES-COVARRUBIAS WE -12343T TRISTON JAMES POWERS WE -12211T ARIEL ALONSO WE -10906T HECTOR MONTES WE-8079AUT JULIO C. GARCIA VAZQUEZ WE4I 175T TYLER KEASBEY LEHMANN WE-13460AT ARMANDO 0. LOPEZ WE -10953T HERIBERTO CORONEL WENCESLAO WE -11218T LEONARDO RAMOS WE -11214T VENTURA GOMEZ WE -111807 ARMANDOSOTO WE -11131T HERMINIO PADILLA WE-7552AUTM LEONEL CORTEZ WE-8625AT WALLACE BURCH WE-0713AT AUREUO PAZ-GUZMAN WE-) 1084T HUGO ANGEL RINCON WE-8710AT LETUSA MUAAU, JR. WE -11021T BENJAMIN EUGENE BORDSON WE-10777AT . HUMBERTO CHAVARRIA WE -11207T LORENZO ARREOLA-MURILLO WE -13612T BRIAN C. KIRKEGAARD WE-10476AT ISAIAS BARAJAS MACIAS WE-10979AT LORENZO PEREZ WE-7443AT BRIAN NORTON WE -12678T ISRAEL A. RAMIREZ WE -11567T LUIS P. PEREZ WE -11245T CANDELARIO PRIEGO WE -12781T J. SOCORRO GARCIA WE -11172T LUIS A. MUNOZ RAMIREZ WE -11023T CARLOS IXTA WE -11106T JAIME ROGEUO HERNANDEZ WE-5297AT MANUEL BARRAGAN WE -10925T CARLOS LEYVA BARAJAS WE -12620T JAMES PAUL SPECK II WE-1085BAT MANUEL BRIANO WE-8791AT CARLOS RAMOS WE -11263T JESUS M. SARABIA PENA WE -I 1450T MARCO A. CASTILLO REYES WE -13429T CELEDONIOR.MANZANOOLEAJE WE -10984T JESUS A. MONTES[ WE -11014T MARCO A. PADILLA JIMENEZ WE-8621AT CELESTINO PEREZ WEA 1243T JESUS E. GARCIA ARCE WE -13723T MARCOS RICHARD -MARTINEZ WE -10989T CESAR GUADALUPE VALENZUELA REYES WE -I 1076T JOEL LOPEZ WE-10871AT MATEO ARVIZU WE-10151AT CESAR WENCESLAO WE -10968T JOEL MARTINEZ WE -10992T MELCHOR LEMUS WE -112377 CUAUHTEMOC AMEZCUA QUEZADA WE -14058T JOEL ORTIZ WE -11039T MICHAEL ALAN DA SILVA II WE -122077 DANIEL CHAVARRIA WE-10292AT JOEL M. RIVERA WE -]1273T 4 MICHAEL LOUIS YOUNG WE-11687AT DANIEL ELIZARRARAS WE -13611T JOHN LEE PINEDA WE-10367AUT MIGUEL AYALA WE -10924T DANIEL RIVAS WE -10850T JONATHAN GARCIA HERNANDEZ WE -13989T MIGUEL MACIAS WE -10978T DANIEL WILLIAM VILLA, 11 WE -13609T JORGE ARREOLA-HERNANDEZ WE -11321T 1 MIGUEL A. VALERIO AJAL WE -13848T DELFINO AGUILAR-MORALES WE-I0900T JORGE DUENAS WE -I 1144T MITCHELL ANDREW OWENS WE -12619T DEMETRIO LIRA WE -I I323T JORGE JIMENEZ WE -1 11107 I NELSON R. AGUIRRE WE -10901T DEMETRIO OSEGUERA WE -11043T JOSAFAT MONTOYA WE -I I015T A NESTOR M. CABRERA MORA WE -136137 EDIBERTO SERNA SALAZAR WE -11051T JOSE AGUAYO WE -11199T NICOLASGODINA WE -11907T EDUARDO AVILA WE -10812T JOSE ABEL CANCINO WE -11192T OSCAR GUTIERREZ WE -12783T EDUARDO HERNANDEZ WE -129177 JOSE AGUSTIN CARRILLO WE -11200T PEDRO CUEVAS WE -11765T EDUARDO VARGAS WE-11058AT JOSE M. CORTEZ TORRES WE-8539AUT PEDRO GARCIA WE- 1T168T EDWIN ANTONIO FUENTES WE -12777T JOSE R. GRANADOS WE -I 1186T PEDRO ALTAMIRANO WE -11095T � FAUSTOGUZMAN WE -11083T JOSEJIMENEZ WE-II108T PEDROSANDOVAL WE -113017 f FELIX GARCIA WE -11170T JOSE JIMENEZ HERNANDEZ WE -I 1113T RAMON ZUNIGA GOMEZ WE -109777 y FELIX HERNANDEZ WE-2037AT JOSE MANUEL JIMENEZ URQUIZO WE-] I I l IT RANULFO PERALTA CASTANEDA WE-] 1202T j FRANCIS LEO MALABUYOC WE-12279AT JOSE INEZ MANCILLA WE -10983T RAUL JIMENEZ DURAN WE -138651 FRANCISCO URENA JIMENEZ WE-] 1075T JOSE M. CHAVARRIA MANZO WE-11210AT RAUL MANZO HERNANDEZ WE -10985T i FRANCISCO LOPEZ WE -10952T JOSE RODRIGUEZ WE -11277T RAULTELLEZTAPIA WE-I1138T FRANCISCO RAMIREZ WE -11259T JOSE ALEJANDROVALENZUELA WE -11674T 1RENEROSALES WE-7941AT FRANCISCO VILLANUEVA WE -109651 JOSE A. ALVAREZ WE -10908T II ROBERT EDWARD KNIGHT WE -11564T FRANCISCO F. WENCESLAO BARAJAS WE -10969T JOSE ALFREDO GONZALEZ WE-6475AT i ROMUALDO GAETA LUNA WE -11165T FRED LOPEZ-PAS10R WE -13988T Z JOSE LUIS DELREAL WE -I 1231AT ii SALOMON SILVA WE -11053T v 14 Setting the Gold Standard West Coast Arbodsts, Inc. Implementation Plan To ensure the quality of work and the level of service expected, WCA abides by a well-defined quality control plan that incorporates the following: • Certified personnel • Safety • Pruning specifications and guidelines • Sound equipment " • Public relations • Proper traffic control • State-of-the-art communication systems Area Manager: Robert Thompson ISA Certification #: WE-0915AU TCIA CTSP #755 ISA Tree Risk Assessment Qualified U Special shifts including weekends and evenings can be arranged in accordance with the Agency's specifications. The project Area Manager will be the central point of contact and will work cooperatively with Agency staff, local residents and business owners, etc. The Area Manger will provide overall field supervision and crew management. Daily Management Daily management will consist of, but not be limited to: • Email notification complete with location, crew, equipment type, and work description • Supervise crew personnel to insure proper pruning standards are followed in a safe manner • Traffic control setup and maintenance .of work zone • Ensure work area is left free of debris at the end of shift • Maintain record of work completed each day • Maintain good public relations at all times • Provide immediate notification to Agency Inspector upon damage of personal property including a plan for corrective measures to take place within 48 hours Weekly Management • Weekly management will consist of, but is not limited to: • Weekly inspection of work completed • Meet with the Agency to review work schedule and progress • Insure standards of pruning are performed in accordance with Agency specifications • Maintain open communication 1R Setting the Gold Standard } VsCA West Coast Arbodsts, Inc. Scheduling of Work The Area Manager is responsible for scheduling work which shall conform to the Agency's schedule of performance. We recommend equal distribution of work throughout the course of the fiscal year. Notifications will be provided to residents prior to the start of pruning operations in said area. All work will be performed in a cooperative manner as to cause the least amount of interference or inconvenience. Public Notification Upon Agency staff approval, WCA will post a door hanger notice prior to commencement of grid pruning (within 24-48 hours). After tree plantings, door hangers will be provided to residents instructing them on the proper care for their newly planted tree. For more comprehensive outreach we can also submit a press release for special projects or routine maintenance. The Agency may modify the procedures and materials to which we notify residents. Communication Systems Our use of modern and reliable communication systems affects our daily job performance by increasing our efficiency. Management and Field Personnel utilize smart phones as both navigational and communication devices in the field. Smart phones have proven to be a convenient method to input data as related to tree inventories, daily work records, timesheets, photos, and billing information; eliminating the need to handwrite data and improving customer service by minimizing response time. Permits and Licensing WCA will procure a City Business License as necessary, and any "no -fee" permits prior to commencement of work. Permits (i.e., encroachment, traffic control, etc.) requiring fees will be charged back to the Agency. Right -of -Way All work will be performed in the public right-of-way. Employees will not utilize private property for eating, breaks or any other reason or use water or electricity from such property without prior written permission of owner. Cooperation and Collateral Work WCA will give right to operate within the project to the Agency workers and/other contractors, utility companies, street sweepers, and others as needed in a cooperative effort to minimize interference in daily operations. Project Site Maintenance Work site will be left free of debris at the end of each workday. We will not discharge smoke, dust, or any other air containments in quantities that violate the regulations of any legally constituted authority. UR Setting the Gold Standard I, 3�1 Wit Work request received from Customer Foreman posts public notices Customer marks trees for I USA & notifies resident Area Manager schedules work, informs the Agency & gives work order to Foreman Work request received from Customer smisia— Crew performs work & hangs free care doorhanger Emergency request received from Customer Crew sends notification & photos fo Agency& Supervisor that work is complete CSR creates a work order & I Area Manager schedules the gives to Area Manager work & informs the Agency Foreman completes Crew performs work work order & inventory; then submits to office Work request received from Customer Crew performs work CSR prepares work order & orders free(s) from Nursery Manager Foreman complete work order & Inventosry; then turns In On -Call Supervisor dispatches Emergency Crew If applicable, crew return to site next day to complete work Work request received CSR creates a work order & from Customer gives to Area Manager PHC Advisor/Applicator posts PHC Advisor/Applicator public notices performs work (as needed) CSR creates work order E contacts USA 48 hours in advance of work Foreman completes work order & inventory; then submits to office CSR gives work order to Area Manager to schedule work & inform the Agency CSR closes work order, Billing Department prepares Invoice Supervisor creates work order & sends to Foreman Foreman completes work order & Inventory; then turns in Area Manager schedules the work & Informs the City PHC Advlsor/Applicator completes work order & inventory; then turns in Work order is given to the Foreman CSR closes work order; Billing Department prepares Invoice Work order Is given 1 to the Area Manager CSR closes work order, Billing Department ` prepares Invoice Work order is given to the Foreman Billing Department processes & prepares invoice Crew performs necessary 1 work to ensure safe CSR closes work order, BRRng Department prepares Invoice Work order is given to the PHC Advisor/Applicator CSR' closes work order, Billing Dept. prepares invoice N^4cA& West Coast Arborists, Inc. Emergency Contacts Setting the Gold Standard Sample Planting Door Hanger WATVP. THE TREE once 0) per week during coot months. PL F A'-' E no NOT change or adiust thestakes. x DO N1,111, adjust the water basin or mulch placed around N, the tree. -/ U West Coast Arborlsts, Inc. Quality Control Feedback WCA regularly receives and tracks feedback from customers and residents as a means to acknowledge good performance and provide prompt resolution for any negative comments. Every month, a summary of the feedback is then reviewed by the management team. Customer Service Department As we work with, or near, the public, we are mindful that we will most likely be the first person the public contacts. We have a full-time Customer Service Department with each Customer Service Representative (CSR) trained in addressing concerned residents and bystanders. Complaints & Damage Resolution Should there be any property damage, we adhere to specific procedures to resolve the problem. The Foreman on the job site will notify the resident and the Inspector immediately. N4xle Angero from �.b.faO�S.Vi[C�,.,.H,.6.tl�Patmn, SeOjeae iNNYWNU, A4TILtXRYpU fv tls EexofWo:�maao.ara„Ce�x,'xmxrtt ku*,twor, x,MlroxaP W PYx��,x„Y. «.xx,ro6MywMPa�lmo.oW xnYe. nEe41��w4w•+�vwv'YwmelronwOAln�mlrtlltiv+tba�+�.t¢a¢lml�vC- a�,.PPxesaPn�P� iw.mdwMtiw.�Mwaxero.,mi.•m.4+++m<wmPr�-w�.:mP,a�a.�mP. c+ras�.v.�m PmKH6,�Al]S69 H�GNecxret Je�cmm yr ( ScANTA CLAMA If the resident is not at home, then we will leave a WCA card with instructions to call our Claims Coordinator in our corporate office. The ultimate goal at each work site is to leave the property in the some condition as before we entered it. We will notify the Agency Representative immediately upon damage of private property including plans for corrective measures to take place within 48 hours. Any activities found by the Agency to be unacceptable will be rectified immediately. All other complaints will be abated or resolved within twenty-four (24) hours of the occurrence. We have teams specifically assigned for handling damage to properties, both private and public. Through our communication system, we have the ability to dispatch either of these teams and have them respond immediately to the site for proper repair. We pride ourselves on professional workmanship to avoid these types of incidents, however, should one occur, we take all appropriate measures to resolve the matter in a timely and efficient manner. Protection of Public and Private Property WCA will provide all safety measures necessary to protect the public and worker within the work area. We will maintain good public relations at all times. The work will be conducted in a manner which will cause the least disturbance. 19 Setting the Gold Standard West Coast Arbodsts, Inc. Safety & Training Safety Program Safety standards are top priority at West Coast Arborists, Inc. Our line of work demands that all work is performed in a manner that provides the maximum safety to the general public as well as our employees. Our crews are instructed to follow the safety standards of ANSI Z133.1 as well as Cal -OSHA requirements. We have one of the most extensive safety training programs'in the industry. We provide our employees with state -of -the-art training tools and instructional sessions company wide. Our insurance carriers and Cal -OSHA have recognized us repeatedly for out- standing safety training efforts. We have a full time Safety & Training Manager, Dane Jensen, that is professionally trained in the field of horticulture. As WCA's Training Manager, Dane is responsible for staying up-to-date on all tree -related industry standards as related to safety and the wellness of our employees and the public in which we serve. Training materials are regularly reviewed and updated to ensure WCA employees receive the proper education, instruction and hands on experience needed to perform their day to day activities safely and efficiently. Training topics include a full -circle from proper pruning techniques, arboriculture, to customer service and everything in between. • ISA Certified Utility & Municipal Arborist #WE -12014A • ISA Skills Test Evaluator—TW Climber • TCIA Certified Treecare Safety Professional #3303 • ISA Tree Risk Assessment Qualification #E4068 • American Heart Association BLS and First Aid Instructor Our line of '-tvork demands that all work is per, formed in a manner that provides the maximum safety to the general public astii,.ell as our employees. Public Convenience and Safety WCA will comply with any and all local sound control and noise level rules, regulations, and ordinances which apply to any work performed in the contracted area. All work will cease by 5:00 pm or as directed by the Agency (excluding emergency services). Setting the Gold Standard 20 West Coast Arborists, Inc. Employee Training Program West Coast Arborists, Inc. provides an extensive in-house training curriculum for all employees to broaden their knowledge of the arboriculture field of study. Included in this training are the ISA standards, both Treeworker and Arborist study programs, and a variety of Tree Care Industry Association home study programs. We also offer training courses to our staff in areas of customer service satisfaction, maintaining professional conduct, and Qualified Line Clearance Trimmer Training. Our Training and Safety team members are tasked with completing field evaluations of crews and members are on- fz: site to coach and train employees on safe practices. ; -- Employees receive performance evaluations at 90 days, 6 months, then annually (or as -needed) after their first year. All employees are provided copies of WCA's Injury & Illness F Prevention Program._+ - Traffic Control Traffic control procedures will be set-up in accordance with the Work Area Traffic Control Handbook (WATCH) and State of Califbrnia Manual ATS of Traffic Controls as well as the Agency Traffic and Safety OperatingM 4 Rules. WCA will make adequate provisions to insure the normal flow of E4 traffic over the public streets and park roads. Every effort will be made SAFER ROADS SAYE LIVES to keep commercial driveways and passageways open to the public during business hours. High visibility arrowboard(s) will be used when needed. Prior to use, the Agency will approve traffic safety equipment and devices. Pedestrian and vehicular traffic shall be allowed to pass through the work areas only under conditions of safety and with as little inconvenience and delay as possible. Unless the work area is, totally barricaded or otherwise kept safe, at least one worker will serve to coordinate safe operations on the ground at all times when work operations are in progress. Setting the Gold Standard WCA is dedicated to health and safety for trees, employees, and the community: 21 West Coast Arborists, Inc. Aw ARBOf:r ACCESS Technology and Information ArborAccess Our tree management program sets us apart from other companies. With nearly 2,000 active users, ArborAccess and our mobile app will help you easily manage your urban forest with ease and convenience. Tree site attributes include location (utilizing GPS coordinates), species type, and parkway size. Features allow you to view and edit work history records and create work orders directly from the field, all from our secure cloud. The information contained in ArborAccess is live data that can also be linked directly to a GIS program, such as ArcView, for geo-coding purposes and can assist your Agency in meeting GASB34 requirements. ArborAccess provides an unlimited resource of information regarding your urban forest. Software Training Our IT Department is based out of our corporate office in Anaheim, CA with regional offices located throughout California and Arizona. Each office has the ability to provide software training to our customers. We are also available to provide training sessions on-site at the customer's discretion. On-site training is proven to be effective as it provides a guided hands-on experience. We offer periodic tree maintenance and management workshops each year. These free workshops are provided to our customers regionally and educate over 250 people annually. They have proven to be a great round -table and networking opportunity for the different agencies in attendance. Presentations are provided by WCA management staff and complimented with guest speakers in the industry. Certified Arborists and Tree Workers who attend are eligible to receive continuing education credits (CEU's) from the International Society of Arboriculture. The success of any urban forest program depends on the proper management of information. Unlimited telephone and/or email support is available to answer technical questions and aid staff in the use of the software system. Software training and support is included in the cost associated with the inventory data collection. List Tracking System The List Tracking Report in ArborAccess is a useful tool in the management of incoming work. This report allows both parties to track specific jobs as they are ordered by the Agency. Proper use of this system enables the Agency and WCA to track the completion of work that is ordered. Setting the Gold Standard 22 West Coast Arborists, Inc. Billing WCA, Inc. operates a modern invoicing system that is updated on a daily basis. Progress billings will be submitted to the Customers on a bi-weekly basis, unless otherwise requested. Invoices will reflect an amount complete for the billing period, along with a year-to-date total for that job. Each billing will include a listing of completed work by address, tree species, work performed and appropriate data acceptable to the customer. This information will be supplied in hardcopy and immediately accessible on ArborAccess. Job balances reflecting the percent of completion for each job can be viewed on ArborAccess. Sample Management Tools: Detailed Tree Site Characteristics The advanced technology provides a valuable tool to urban forestry professionals by displaying specific tree -site information along with a representative photograph of the species type and a recommended maintenance field. ArborAccess' built-in quality control features assist in data accuracy. As maintenance is performed, the work history is updated and accompanied with bi-weekly invoices. This process eliminates the need for dual - inputting and helps keep the tree inventory current and accurate. Maintenance Records Accurate maintenance records for each location_ oftentimes can assist the Agency with liability claims. Maintaining a detailed history of the work, performed at each location demonstrates good faith in preserving its urban forest. It is imperative that work requests are pulled from the system prior to the work being performed, otherwise inventory accuracy is not guaranteed. 23 Setting the Gold Standard West Coast Arborists, Inc. Sample: Species Frequency Report The Species Frequency report can assist your Agency in identifying the tree population within the urban forest. This type of information is valuable in the event of an insect infestation, deadly disease, or even estimating future maintenance costs. In addition, an analysis can be performed to evaluate the history of the performance of a particular species within your Agency. Inventory Work History View Invoices II Work Type b District � Yp Y Job Balances j D.BH Frequency Green Waste I Height Frequency District Frequency Species Frequency (sample above) All Tees at an Address Estimated Tree Value Setting the Gold Standard WCA helps agencies understand and manage their canopy by sharing inventories, insight, and data. 24 13artanirsaE cuanmon Ta+tal M3gpole 9randiftra SCA Mv ERN MAGM4LTA +2561 UlrrRt9parirolla CHINESEELM 3,6531 Laperstrowniaaindica CRAPE MYRTLE 2..63 Jacaranda m1mticirciia 1ABAPANDA 1,,9U Mnemcmum calmplMa CAMPliORTREE 1,,456 Pinna cam0ens9c ]CANARY EStAND PINE ; 1,,40f menus terehInIUMIjus . BP.AMLLAN PEPPER 1,.229� Quarts p'ex : HOLLY G*i{ 1,077. w GupWd3FSsanacardlcIdes;;CA.A.ROTA43 D 4055 U3phnsten3rnc-Driiertm SUBMIEECK mE. [Itl et OTHER 1 330 Tatal Trete 33,812 District Frequency Species Frequency (sample above) All Tees at an Address Estimated Tree Value Setting the Gold Standard WCA helps agencies understand and manage their canopy by sharing inventories, insight, and data. 24 V�C� West Coast Arbonsts, Inc. Equipment List -� r Pick Up Trucks 11389 our modern fleet undergoes daily inspection prior to Aerial Liff Devices 35$ use to ensure efficiency and safety. All equipment is gBftAeriaFDevices ` I$ routinely serviced, painted, and detailed. All u �— Dump Trucks 224 D equipment used during the duration of this project FlatBeds4 ` will meet state and federal safety requirements and — - Trucks 32 have all up-to-date certifications, as required. Field SerVide a. Arrowboards 9$s C'HP Biennial Inspection :of Terminal ATVs 2A Certification SfumpGrinders 67 We have successfully been awarded the CHP Loaders_ Q6 Biennial Inspection Award of Recognition. This Rubber Track Loader j inspection has assisted our company in instituting Roof Pruners 2 several safety programs, as well as our Preventative RollofcTruc-,k> ---1� 54 Maintenance Program utilized by our in-house fleet SawMitt 3 department. The inspection reviews our vehicle _ _ Log 5kidder �T� 4 maintenance and repair records, our procedural Back Hoes methods and policies for vehicle maintenance and Brush Chippers TSQ { operations. This certification ensures that our vehicles Cranes 6 operate safely. — .Toyoia Prius Telematics (GPS) Toyota Yoris Q WCA has partnered with Geo -Tab to provide GPS Ford CMAX L4 units on all vehicles and equipment. This investment has given us and our customers the following benefits: • Provide faster response times and more efficient routing allowing us to service more customers • Lower operational costs by optimizing our fleet size, reducing labor, overtime, and insurance, and minimizing costly vehicle repairs • Decrease fuel use by monitoring fleet fuel economy and saving on unnecessary fuel expenditures • Reduce emissions by helping drivers improve their habits such as speed and idle time, and reducing total miles driven which will significantly reduce harmful greenhouse gas emissions • Improve dispatching with landmarks and driving directions, GPS units helps us to better dispatch so that we can service more customers, faster • Recover stolen vehicles reducing liability costs which can be passed on to customers Setting the Gold Standard :44 G1Sh1AP-CITY OFFULLERTON X N male Ave (DER] c oey I A 321 -JOSE CARRILLLO ® i Date: 2/24/2017 - 0:12 AM Status: DOving / OC/ Speed:0 Ra Nearest Address: •T 1701-1743 Fullerton Creek Dr Fullerton 1 G 92831 DSA 25 N&CAOIT West Coast Arborists, Inc. Equipment Listing Through our ability to dedicate specificpieces of equipment for this project, we believe it will lead to a successful program. In addition to aerial lift devices, dump trucks, flatbed trucks and roll off containers, we will also have additional equipment for use throughout the project such as cranes, loaders, and special aerial lift devices for higher elevated trees. Specific vehicles and equipment that are available to the City of Seal Beach are listed below with additional equipment listed in inventory available as -needed: Aerial Tower 2001 GMC C6500 W/HI-RANGER 5FC- 60 16N44915 I 1 GDJ7H 1 E61 J505198 Aerial Tower 2000 GMC C6500 W/HI-RANGER 5FB- f 55 ! 61323M2 rl GDJ,7H1 D3YJ519688 f _ Aerial Tower _ 2008 GMC C6500 W/HI-RANGER 5FC- 60 8R79558 __ 1 GDL7C 1 G68F411252 _ Aerial Tower_ Aerial Tower 2015 FORD , F650 W/HI-RANGER 5FB-55 2016 DODGE RAM 5500 HI -RANGER LT40 42050132 84791 A2 1 FDNF6AY7GDA03035_ 3C7WRMAJ4GG227411 Aerial Tower 2019 FORD F550 / TEREX LT 40 112155S2 1 FDUF5GY9KDA04855 Aerial Tower 2009 GMC C7500 W/HI-RANGER 5FC- 60' 8R95452 1 GDJ7Cl G19F408770 Aerial Tower (95') ' 2018 FORD F750 W/HIRANGER 1090i x 9901252 1 GDJ7H1 E31 J505109 Aerial Tower (95) 2019 FORD F,750 W/10901 BOOM 0241152 1 FDPF7AY3KDF02809 _Arrowboard Arrowboard 2017 WANCO SOLAR ARROW BOARD 2015 WANCO T07504 ARROW BOARD SE620486 5F11S1018HI004606 SE705573 5F1151018F1001282 �u Arrowboard 1999STARLITE SOLAR ARROWBOARD SE480161 ISE658179 IS9A4109XL358639 IS9A41016WL358001 Arrowboard 1998STARLITE SOLAR ARROWBOARD E 2021 VERMEER j BC1500 BRUSH CHIPPER , SE721056 1VR2181V7M1012063 _Chipper Chipper 2016 VERMEER BC1500 BRUSH CHIPPER SE649749 '1 VR2181 V5H 1008406 Chipper 2015 VERMEER BC1500 BRUSH CHIPPER ISE683418 1 1 VR21 61 VOF 1006659 Chipper 2020 VERMEER BC1500 BRUSH CHIPPER SE715789 1 VR2181 VI L1009996 Chipper 2018 VERMEER BC1500 BRUSH CHIPPER N/A 1 VR2181 V I J 1009025 Chipper 2018 VERMEER BC1500 BRUSH CHIPPER SE705204 1 VR2181 V7K1009418 _Chipper 2014 VERMEER f BCIOOO-49 SE705590 1 VRY11198E1021070 Crane 2014 FREIGHTLINER 108-SD/BT5092CRANE 09178N1 1FVHG5CY2EHFL3738 Dump Truck Dump Truck i 2017 FORD 2017 FORD F550 CHIPPER TRUCK F650 CHIPPER TRUCK,---- 12726H2 8.59E+06 1 FDUF5HY1 HED72044 1 FDNF6AY2HDB05179 ` Dump Truck2t 013 FORD k. F350 ; 98153J1 1 FDRF3G62CED05276 Dump Truck 2002 GMC C6500 CHIPPER TRUCK 12481 Dl 1 GDJ7HI,E92J900851 Dump Truck 12001 GMC C6500 CHIPPER TRUCK 6N44910 1 GDJ7H 1 E01 J505150 Dump Truck 2001 GMC C6500 CHIPPER TRUCK 6P24974 1 GDJ7H 1 E51 J512949 Dump Truck 2007 GMC C7500 CHIPPER TRUCK , 41598u2 1 GDJ7C1 G58F406468 Dump Truck 1 2008 GMC_ _ C6500 CHIPPER TRUCK 81-59284 1 GDJ7C 1 G68F403143 26 Setting the Gold Standard NA4CA& West Coast Arborists, Inc. Flatbed 2018 FORD ! F650 FLATBED ! 266581-2 1 FDNF6AYXJDFO2578 Loader~^ 20'18 CATERPILLAR 908M WHEEL LOADER ]n90 CAT908MHH8803829 Loader 2018 f CATERPILLAR 908M WHEEL LOADER SE691397 CAT0908MVH8803454 i Loader 1994 CATERPILLAR 910E WHEEL LOADER SE691194 IYK00121 Pickup T 2018 DODGE ' RAM 2500 PICKUP 83946P2 3C6LR4AT6JG376953 Pickup 2018 DODGE RAM 1500SLT 12465K2 3C6JR6ET8JG137711 Pickup 2020 DODGE RAM 1500 PICKUP 15863Z2 3C6JR6DTXLG179141 Pickup 2016 DODGE RAM 1500 PICKUP 8237321 3C6JR6DT6GG239163 Pickup 2017 DODGE RAM 2500 PICKUP 77955R1 Pickup 2010 DODGE TRAM 1500SLT 8Y41735 Pickup T 2015 DODGE I RAM 1500 PICKUP T 53302V1 T 3C6LR4AT9HG514026 3D_7JB1EP4AG133101 3C6JR6DT4FG647191 , Pickup 2016 DODGE RAM 1500 PICKUP 24330) I 3C6JR6DT2GG326249 Pickup 2012 DODGE RAM 1500 SLT 09884G1 3C6JD6EPOCG167676 Pickup 2017 TOYOTA TACOMA SR5 4061500 3TMBZ5DNXHM007919 Pickup t 2014 DODGE RAM 1500 , 10425S1 3C6JR6DT6EG260947 Roll Off Truck 2013 FREIGHTLINER 108 SD ROLL OFF 35292G1 I FVHG5BS4DHBZ9983 Roll Off Truck _ 2015 FREIGHTLINER 108 -SD ROLL OFF 59463P1 I 3ALHG5CY8FDGA5075 Stakebed Truck 1999 FORD F450 STAKEBED 5Y071 Z6 1 FDAF56S2XE620867 Stump Grinder 2015 VERMEER SC802 STUMP CUTTER ISE645863 _r 1 VR2151 J2G1002055 Stump Grinder 2018 VERMEER SC802 STUMP CUTTER ISE703981 I 1 VR2151 J7K1003128 27 Setting the .Gold Standard NNc4t West Coast Arborists, Inc. IN-HOUSE FLEET MAINTENANCE We currently have more than 1,600 pieces of fairly new equipment that enables us to replace equipment immediately should there be any unforeseen mechanical problems. We employ over 50 full-time mechanics that perform an in-house fleet maintenance program. This allows our equipment to be in good operating condition necessary for accomplishing the City's needs. Our mechanics generally work on one particular line of 'equipment, and by keeping our equipment as uniform as possible our mechanics really get to know the equipment inside and out minimizing down time. Equipment is assigned to different crews and if the crew'is shared with another contract the equipment will be as well. PREVENTATIVE MAINTENANCE PROGRAM All WCA equipment goes through our Preventative Maintenance program. From our solar powered arrow boards, to our Freightliner Roll Off trucks. Our mechanics generally work on one particular line of equipment, and by keeping our equipment as uniform as possible our mechanics really get to know the equipment inside and out minimizing down time. SUSTAINABILITY Over the last few years, we have invested heavily in new equipment to keep our fleet modern, comply with state requirements, meet demand and reduce our effects on the environment. We understand with a fleet as large as ours that we are responsible for the amount of emissions our vehicles produce and actively make an effort to monitor and reduce our carbon footprint. Though our ability to dedicate specific pieces of equipment for �t°h&',project, we believe it will lead to a successful program. Setting the Gold Standard NA4 CA & West Coast Arborists, Inc. Scope of Services Grid Tree Pruning Grid tree pruning is based on pruning in pre -designed districts, or grids on a set cycle and in its entirety. This includes pruning all trees (small, medium and large-sized.) Pruning will include structural pruning, crown raising, and slight crown cleaning in accordance with the standards set forth by the International Society of Arboriculture Pruning Standards (Best Management Practices) and shall have no more than 1.5% of the live foliage removed at a given time. Special Request Tree Pruning Special Request Tree Pruning includes tree maintenance services on designated tree(s) as ordered by the City's Arborist or designee. This category of pruning may include structural ,pruning, crown raising, crown cleaning and/or pruning to restore the crown. Whichever work type is ordered by the City, pruning will be performed in accordance with the standards set forth by the International Society of Arboriculture Pruning Standards and the Best Management Practice, Tree Pruning Guidelines. Trees that are identified for a Special Request Tree Prune shall have approximately 25% of the live foliage removed at a given time. Pruning to reduce the tree's crown (or Crown Reduction Pruning) may be performed when conditions within the crown of a hardwood tree are such that the overall canopy mass and excessive wood weight needs to be reduced. This type of prune is performed when the City's primary objective is to maintain or improve tree health and structure and will be charged at the Crew Rental rate as agreed upon by the City and WCA. Line Clearance Trees that interfere or have the possibility of interfering with utility lines will be trimmed in a manner to achieve the required clearances as specified and in accordance with the California Public Utilities Commission. It is our goal to protect the current health and condition of the tree and to maintain its symmetry and direct growth away from the utility lines. Young Tree Maintenance (Optional) Proper pruning and care during the early stages of the tree's life will save money in the future, and create a safer, more beautiful, healthy, easy -to -maintain tree. We believe that tree care that is performed early will affect its shape, strength and life span. Our specialized small tree care team consists of certified personnel trained to perform: the following under the hourly rate: • Selective structural pruning • Removal of dead, interfering, split and/or broken limbs • Pre -conditioning the water retention basin built around the tree • Staking, or re -staking • Adjusting tree ties • Adjusting trunk protectors • Weed abatement 29 Setting the Gold Standard N6CA& West Coast Arborists, Inc. Root Pruning We strongly recommend against any root pruning, however, should the City elect to proceed, we recommend that it be done no closer than 3 times the diameter of the trunk. Roots will be pruned to a depth of approximately 12 inches by cleanly slicing through the roots, so as not to tear or vibrate the root causing damage to the tree. The excavated area will be backfilled With native soil and debris will be hauled away. This is performed under the hourly rate. Tree and Stump Removal Operations With a minimum of 48 hours advanced notice, WCA will inform Underground Service Alert (USA) of the location of work for the purpose of identifying any and all utility lines. The removal process consists of lowering limbs delicately onto the ground to prevent any hardscape damage. Immediately following the removal, the stump will be ground down, if ordered to do so and with proper USA notification. Our standard stump grinder is the Vermeer SC802. This stump grinder is ideal for any size job and can be used to grade large stumps. We also use the Dosko SC69 stump grinders. These are intended to remove tree stumps and exposed root systems close to ground level. Tree removal and stump removal are to be charged separately in accordance with the contract. Tree Planting We can replace trees that have been removed and plant new trees in accordance with the City's specifications. We are prepared financially and logistically to acquire and purchase selected tree species for tree planting. At a minimum of 48 hours in advance we will inform Underground Service Alert (USA) of the location of work for the purpose of identifying any and all utility lines. A well-trained planting team will perform the soil preparation and installation of the tree. Tree Watering Tree watering will be performed by a full-time, WCA team member on various routes, when requested by the Agency. This team will also be responsible for reporting special care needs to the small tree care team. This could include reporting weeds, soil that has settled, and/or staking and tying needs. WCA currently provides tree watering in the cities of Culver City, Santa Clarito and Santa Monica as part of their regular tree maintenance services. Emergency Response We are prepared for emergency calls 24 hours a day, 7 days a week, including holidays. The toll free number is 866 -LIMB -DOWN (866-546-2369). This number will be provided to the Agency, Police Department and/or Fire Department. Our emergency response team will do what is necessary to render the hazardous tree or tree -related condition safe until the following workday. Setting the Gold Standard x�; vvcarw West Coast Arborists, Inc. Crew Rental Due to our vast amount of resources, including our specialty equipment and qualified personnel we are able to extend our commitment to our customers by providing various miscellaneous services outside of the most common tree maintenance services: Misc. use of aerial towers and cranes (including equipment rental) • Crown reduction • Crown restoration Arborist Reports We have full-time Certified Arborists on staff that can prepare detailed arborist reports, tree evaluations and site inspections based on your specific needs. Reporting can be generated for one tree or an entire selection and is handled on a case-by-case basis. WCA provides the technology, management. and civic .experience that makes it the preferred tree management partner across the West. Plant Health Care Tim Crothers, Plant Health Care Manager ISA Board Certified Master Arborist WE -7655 BUM DPR Qualified Pest Control Applicator #145321, QAL Category B & D Our PHC program managed by Tim goes beyond standard chemical applications. We have developed an efficient Integrated Pest Management Program (IPM) that requires diagnosis before treatment. WCA is staffed with licensed applicators and advisors that are environmentally conscious as well as compliant with the California Department of Pesticide Regulation. This service allows us to provide you with: • Proper diagnosis based on on-site inspection with laboratory testing when necessary Proactive and preventative recommendations that reduce the amount of potential pest and disease issues Follow-up evaluations to ensure that the recommended treatments result in a healthy and balanced urban forest 31 Setting the Gold Standard V Vv CA & West Coast Arborists, Inc. REFERENCES West Coast Arborists understands the challenge that many cities face to reduce the cost of tree maintenance services, while increasing the level of performance. Utilizing our services as a valuable, cost-effective resource, cities are able to provide better services to their community. These contracts cover a range of services from providing emergency response to maintaining the Agency's entire urban forest. CITY OF NORWALK SINCE 1997 CITY pp WCA performs various tree maintenance services for the City. The City is currently on a 3 year maintenance cycle which includes major arterials, residential areas, parks, and facilities. s W WCA maintains all tree maintenance records in ArborAccess. r� k. ; Contact: Joe Garcia, Maintenance Supervisor yc�RpO$A'fg���1 12700 Norwalk Blvd., Norwalk, CA 90650 - (562) 929-5511 - igarcia@ci.norwalk.ca.us ANNUAL BUDGET: $430,000 CITY OF WHITTIER SINCE 2005 I IER C WCA performs various tree maintenance services for the City and maintains the work records for 22,623 city -owned tree sites including parkway, parks, facilities. The City of Whittier is o A currently on a 5 year grid trim maintenance cycle. Emergency response is also provided. a` Contact: Wayne McBurney, Tree Maintenance Supervisor C. 10 13230 Penn St., Whittier, CA 90602 - (562) 567-9400-wmcburnev@cityofwhittier.orq ANNUAL BUDGET: $1,470,000 COUNTY OF LOS ANGELES SINCE 2010 �y of LOS4, WCA trims nearly 25,000 trees of the county's 500,000 tree population annually. We also d.''d�� perform tree removals and tree planting on an as -needed basis. Part of our work requirements include palm tree inspection and bird nesting inspections as work is performed. W. Contact. Nathan Birdwell, Tree Superintendent F. 38126 N. Sierra Highway, Palmdale, CA 93550 - (661) 974-7173 - nbirdwell@dpw.lacounty.gov ANNUAL BUDGET: $8,000,000 CITY OF LAKEWOOD SINCE 1994 ANNUAL BUDGET: $265,000 Setting the Gold Standard 32 WCA performs tree maintenance in several areas including blocks, medians, trails, facilities ov LAK4F� and parks this includes trimming, removal and planting. The City of Lakewood is a Tree City �Ao OQ USA with over 30,000 trees maintained by WCA. Since completing the city's GPS tree u' inventory in 2006, WCA has kept complete and up-to-date maintenance records of the city's trees in ArborAccess. 0'1,rFOR��� Contact: Rick Kapella, Tree & Hardscape Supervisor 5050 Clark Ave., Lakewood, CA 90712 - (562) 416-5969 - rkar)ella@lakewoodcity.orcq ANNUAL BUDGET: $1,230,000 CITY OF BELLFLOWER SINCE 2002 WCA performs various tree maintenance services for the City. The City is currently on a 4 -year of B=FLpy� maintenance cycle which includes major arterials, residential areas, parks, and facilities. dr,�R WCA maintains all tree maintenance records in ArborAccess. Emergency response is also provided. Contact: Frank Preciado , Public Works Supervisor 9944 Flora Vista Street, Bellflower, CA 90706 - (562) 804-1424 - foreciado@bellflower.org ANNUAL BUDGET: $265,000 Setting the Gold Standard 32 VvCA&, West Coast Arborists, Inc. CITY OF AGOURA HILLS CITY OF.FOLSOM CITY OF ALAMEDA CITY OF FONTANA CITY OF ALHAMBRA CITY OF FREMONT CITY OF ANAHEIM- _ CITY OF FRESNO CITY OF ARCADIA CITY OF FULLERTON CITY OF ARTESIA CITY OF'GARDEN GROVE CITY OF AZUSA' CITY OF GILROY CITY OF BALDWIN PARK CITY OF GLENDALE CITY OF BEAUMONT CITY OF GLENDORA CITY OF BELL CITY OF GOLETA CITY OF BELL, GARDENS CITY OF GRAND TERRACE CITY OF BELLFLOWER CITY OF HALF MOON BAY CITY OF BERKELEY CITY OF HAWAIIAN GARDENS CITY OF BEVERLY HILLS CITY OF HIGHLAND CITY OF BRADBURY CITY OF HOLLISTER CITY OF BRAWLEY CITY OF HUNTINGTON BEACH CITY OF BREA CITY OF IMPERIAL BEACH CITY OF BUENA PARK CITY OF INDIO CITY OF BURLINGAME CITY OF INDUSTRY CITY OF CAMARILLO CITY OF INGLEWOOD CITY OF CARLSBAD' CITY OF IRWINDALE CITY OF CARMEL-BY-THE-SEA CITY OF JURUPA VALLEY CITY OF CARPINTERIA CITY OF LA CANADA CITY OF CARSON CITY OF LA .HABRA CITY OF CERES CITY OF LA MESA CITY OF CHINO rv.`., CITY OF LA MIRADA CITY OF CHINO HILLS CITY OF LA PALMA CITY OF CHOWCHILLA CITY OF LA PUENTE CITY OF CHULA VISTA ` CITY OF LA VERNE CITY OF CITRUS HEIGHTS CITY OF LAGUNA BEACH CITY OF CLAREMONT CITY OF LAGUNA HILLS CITY OF COACHELLA CITY OF LAKE ELSINORE CITY OF COLTON CITY OF LAKE FOREST CITY OF COMMERCE CITY"OF LAKEWOOD CITY OF CONCORD CITY OF LATHROP CITY OF CORONA CITY OF'LEMON GROVE CITY OF CORONADO CITY OF LINCOLN CITY OF COSTA MESA CITY OF LIVERMORE CITY OF COVINA CITY OF LODI._ CITY OF CUDAHY CITY OF LOMA LINDA CITY OF CULVER CITY CITY OF LOMPOC CITY OF CUPERTINO CITY OF LONG BEACH CITY OF DANA POINT CITY OF LOS ALAMITOS----, CITY OF DAVIS CITY OF LOS ALTOS CITY OF DEL MAR CITY OF LOS ANGELES 77 - CITY OF DIAMOND BAR CITY OF MADERA CITY OF DUARTE CITY OF MANHATTAN BEACH CITY OF EL CAJON CITY OF MENIFEE CITY OF EL CENTRO CITY OF MENLO PARK CITY OF EL SEGUNDO CITY OF MILPITAS CITY OF ENCINITAS CITY OF MISSION VIEJO CITY OF ESCONDIDO CITY OF MONROVIA CITY OF FILLMORE CITY OF MONTCLAIR Setting the Gold Standard "'z' y A CITY OF MONTEBELLO CITY OF MONTEREY CITY OF MONTEREY PARK CITY OF MOORPARK CITY OF MORENO VALLEY CITY OF MORGAN HILL CITY OF MOUNTAIN VIEW CITY OF MURRIETA CITY OF NATIONAL CITY CITY OF NEWARK CITY OF NEWPORT BEACH CITY OF NORCO CITY OF NORWALK CITY OF OAKLEY CITY OF OCEANSIDE CITY OF ONTARIO CITY OF ORANGE CITY OF OXNARD CITY OF PALM DESERT CITY OF PALM SPRINGS CITY OF PALO ALTO CITY OF PARAMOUNT '-CITY OF PERRIS CITY OF PICO RIVERA CITYOF PLACENTIA CITY OF PLEASANTON CITY OF POMONA CITY OF POWAY CITY OF RANCHO,CORDOVA CITY OF RANCHO CUCAMONGA CITY OF RPV CITY OF REDLANDS CITY OF REDONDO BEACH CITY OF RIALTO CITY OF RIVERSIDE CITY OF ROSEMEAD CITY OF ROSEVILLE CITY OF SACRAMENTO CITY OF SAN BERNARDINO CITY OF SAN BRUNO CITY OF SAN CARLOS CITY OF SAN CLEMENTE �_CITY OF SAN DIEGO CITY OF SAN DIMAS CITY OF SAN FERNANDO CITY OF SAN JACINTO CITY OF SAN JUAN CAP CITY OF SAN LEANDRO CITY OF SAN MARCOS CITY OFSAN RAMON CITY OF SANTA ANA _— - CITY OF SANTA BARBARA CITY OF SANTA CLARA CITY OF SANTA CLARITA CITY OF SANTA FE SPRINGS CITY OF SANTA MARIA CITY OF SANTEE CITY OF SIERRA MADRE CITY OF SIGNAL HILL CITY OF SOLANA BEACH CITY OF SOUTH PASADENA CITY OF SOUTH -SF CITY OF STOCKTON CITY OF SUNNYVALE CITY OF TEMPLE CITY CITY OF THOUSAND OAKS CITY OF TORRANCE CITY OF TRACY CITY OF TULARE CITY OF TUSTIN CITY OF UPLAND CITY OF VENTURA CITY OF VERNON CITY OF VICTORVILLE CITY OF VISALIA CITY OF VISTA CITY OF WALNUT CITY OF WALNUT CREEK CITY OF WEST COVINA CITY OF WEST HOLLYWOOD CITY OF WEST SACRAMENTO CITY OF WHITTIER CITY OF WOODLAND CITY OF YORBA LINDA COUNTY OF ALAMEDA COUNTY OF COLUSA COUNTY OF CONTRA COSTA COUNTY OF ELDORADO COUNTY'OF FRESNO COUNTY OF -LOS ANGELES COUNTY OF MONTEREY COUNTY OF NAPA COUNTY OF ORANGE COUNTY OF PLACER COUNTY OF RIVERSIDE COUNTY OF SAN BERNARDINO COUNTY OF SAN DIEGO COUNTY OF SAN J;OAQUIN COUNTY OF SAN-MATEO COUNTY OF TULARE COUNTY OF VENTURA COUNTY OF YOLO ; MOUNTAIN -HOUSE CSD ROSSMOORE CSD TOWN OF ATHERTON 33 NA4 CA &. West Coast Arborists, Inc. FIRM EXPERIENCE Listed below are current contracts valued over $2,000,000 annually. Customer Duration Annual Contract Amount County of Los Angeles _ _ City &County of,Sa_n Fran_cisc_o ` City of Riverside �� _ City of Long Beach _ _ _ 4 Since 2015 Since 20117 _ ' Since 2018 ; r Since 2016 _ $14,800,000_ $6,200,000 $4,400,000 $3,400,000 City of Fresno Since 2001 $3,400,000 Riverside Public Utilities Since 1997 $3,400,000 City of Anaheim/Anaheim Utilities-__ Cit y of CoronaSince Since 2007 , _ 2010 $3,300,000 $3,000,000 City of Industry Since 2020 i $3,000,000 County_of Orange�Parks_ _ City of Sacramento - Parks _ Since 2014, # Since 2016 $3,000,000 $2,800,0_00 City of San Diego Since 2015 $2,700,000 City of Ontario Since 1998_$2,700,000 City of Sacramento Since 2015 I! $2,500,000 Cit of Glendale Since 2015 2,500,000 Glendale Water & Power Since 2015 $_2,500,000 City of Santa Clarita Since 2008 $2,400,000 City of Beverly Hills Since $2,300,000 City of Fullerton Since1998 $2,300,000 City of Santa Ana Since 2015 $2,000,000 34 Setting the Gold Standard Prevailing wages are required on this contract. City of Seal Beach FEE & COST PROPOSAL CITY-WIDE TREE MAINTENANCE SERVICES IN CASE OF DISCREPANCY BETWEEN WORDS AND FIGURES, THE WORDS SHALL PREVAIL. NO. ITEM DESCRIPTION UNIT OF MEASURE EST. QTY. UNIT PRICE ITEM COST Trimming of Various Species of Trees 1. Tree trim DBH 1" to 6" EA 300 $ 34.00 $ 10,200.00 2. Tree trim DBH 7" to 12" EA 700 $ 52.00 $ 36,400.00 3. Tree trim DBH 13" to 18" EA 600 $ 74.00 $ 44,400.00 4. Tree trim DBH '19" to 24" EA 250 $ 94.00 $ 23,500.00 5. Tree trim DBH 25" to 30" EA 20 $ 184.00 $ 3,680.00 g. Tree trim DBH 31" to 36" EA 30 $ 244.00 $ 7,320.00 Trimming of Queen Palms 7. 1" to 6" DBH EA 10 $ 50.00 $ 500.00 8. 7" to 12" DBH EA 200 $ 50.00 $10,000.00 9. 13" to 18" DBH EA 450 $ 50.00 $ 22,500.00 Trimming of Date Palms 10. 19" to 24" DBH EA 20 $ 124.00 $ 2,480.00 11. 25" to 30° DBH EA 50 $ 174.00 $ 8,700.00 12. 31" to 36" DBH EA 20 $ 224.00 $ 4,480.00 20 Trimming of Mexican Fan Palms 13. 1" to 6" DBH EA 10 $ 64.00 $ 640.00 14. 7" to 12" DBH EA 100 $ 64.00 $ 6,400.00 15. 13" to 18" DBH EA 600 $ 64.00 $ 38,400.00 16. 19" to 24" DBH EA 20 $ 64.00 $ 1,280.00 Tree and Stump Removals 17. Tree and Stump Removal DBH 1" to 6" EA 10 $ 240.00 $ 2,400.00 18. Tree and Stump Removal DBH 7" to 12" EA 10 $ 500.00 $5,000.00 19. Tree and Stump Removal DBH 13" to 18" EA 10 $ 774.00 $ 7,740.00 20. Tree and Stump Removal DBH 19" to 24" EA 10 $ 1,074.00 $ 10,740.00 21. Tree and Stump Removal DBH 25" to 30" EA 10 $ 1,225.00 $ 12,250.00 *DBH — Diameter at Breast Height Total Bid Amount: $ 259,010.00 TOTAL BID PRICE (BASED ON BID SCHEDULE TOTAL OF UNIT PRICES): $ 259,010.00 Total Bid Price in Numbers Two Hundred Fifty -Nine Thousand Ten Dollars and 00/100 Total Bid Price in Written Form IN CASE OF DISCREPANCY BETWEEN WORDS AND FIGURES, THE WORDS SHALL PREVAIL. 21 Emergency Work Hourly Rates Classification Hourly Rates Per Crewmember Standard Crew Rental 24-hour emergency call-out response, two (2) hour minimum, 30- $ 134.00 $ 416.00 minute response — complete with all necessary equipment and personnel. 22 N&CA* West Coast Arborists, Inc. EXCEPTIONS West Coast Arborists, Inc., has no exceptions to RFP City -Wide Tree Maintenance Services and/or the City's Standard Agreement for the City of Seal Beach. We are committed to providing exceptional service, expertise, and value to our clients and look forward to the opportunity to serve your tree maintenance needs. By choosing our services, you can trust that our professional team will conduct a comprehensive inspection and provide detailed documentation to assist the City of Seal Beach in maintaining safe and visually appealing surroundings for its residents and commuters. Our approach is designed to be efficient, cost-effective, and tailored to meet the specific needs of our clients. Our experienced staff and advanced software enable us to provide superior tree care operations and effectively manage California's urban forests. 38 Setting the Gold Standard NA4 CA &- West Coast Arborists, Inc. BUSINESS ENTITY West Coast Arborists, Inc., is a California corporation. 39 Setting the Gold Standard NNCAV? West Coast Arborists, Inc. CONTRACT SIGNATORIES The authorized signatories for the contract are: Patrick Mahoney, President - pmahonev@wcainc.com Richard Mahoney, Secretary - rmahonev@wcoinc.com 40 Setting the Gold Standard N NCA &,� -, West Coast Arborists, Inc. INSURANCE CERTIFICATE OF LIABILITY INSURANCE �` OM THIS CERTIFICATE IS ISSUED AS A NATTER OF WORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORED REPRESENDSTME OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT:If 012 ce11ificata noWer Is anADDITIONAL INSURED, the pOICY(WS) most nave ADDITIONAL INSURED provisions Or bo endomcl. If SUBROGATION IS WAIVED, StMct to 3112 imrals and conmtIons of the polICY, certaln poncles may require an endorsement A smam m On this oertfiicai2 does not confer rights to the certificate Im= In Neu of such endors2men4s). FFZM XR Wu Ann Risk insurance services West. Inc. Los Anc�eles CA Oi :=i[e 707 sriTshire eoulevard Suite 2500 Efll-_ (966) 263-7222 FAX �C�. (fl10) 363-0103 - u.ns: INSURERSIAFFOr DINGaN12PAGE NABS Los Angeles CA 90017-0460 USA INSIUM0 Ot3n;IERA; Starr Indemnity d Liability Company 38318 mmsmR B: Starr Specialty insurance company 161.09 West Coast Arhorist5. Inc. 2200 E Via Burton Anaheim C4 92806 USA mSL4�C: INSM ER D: 12MERE pMLy x❑GENLN3^..,pFli^A'N?:11LrrAPF '�iPEA: FROL� ❑p,LIC OFFER: INSUMRr- PACCLus-C ' CIPAGG 54.000.000 THIS IS TO CERE Y THAT THE FOUGIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TD THE IRLURED WA ED ABOVE FOR THE POLICY PEFMD TOICAT ED. NOiW[THS eAMDINBANY REOUIRE MU. TERM OR COMMON OF ANY CONTRACT OR OTHER DOCUX ENa WITH RESPECT TO WimOR THIS CERTIFICATE VAY BE ISSUED OR MY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUSIECT TO AL THE TEMS, EXCLUSIONSAND CONDrIMNS OF SUCH FOLICIES. LRLITS SELVIN MAY Kt.VE BEEN REDUCED 13Y FAD CLAIMS. Lfnft shaem are as re411estad TYPEOFINSU;ANcE POLICY MUMIOHS POUCYNla12ER IUTHDFIMFEPHESEHiATIVE t LOQIS Anaheim C4 92806 USA x t5DtA7ERt]AtG UIL RALU1123M CI.h3zumE IIM 1000Lo0143231 SR applies per policy terns r07/0*4Lt24 & colai-i 'Oru- EAi2400CUFU= 52.00O.00O PHEMS£Sfl�amvaa5 $1.000.000 MWEXPDImramP ..4 $;.Oo0 P0E0NrLaAI3VMUUNY $2.000.000 pMLy x❑GENLN3^..,pFli^A'N?:11LrrAPF '�iPEA: FROL� ❑p,LIC OFFER: [r."-tCAmEA[[�RECJiTE 5?.000.000 PACCLus-C ' CIPAGG 54.000.000 A Aumrn®.ELV2MrrY x ANYAURD OM4ED Sckmflm AUTOS ON!YAUMS hFII wOmn CryAUMS AI US 1000198798231 07/01/2023 07JO.1J2024 C0ri81AE[PSNVMELOSr 52,000.000 9COLLY e1AIRY(Fkavmstil FICOOYPIA1RY, r,Ftaam3aa? PROFERIYDAWAGE dam rd7 rnlcc:rr aLyNg UCESSLUS OaXiR CMASAMM ELCHCCCAIBERHM AOMMIXTE 0® P.ETEI- 8 A WaRITMCOWOMMUMM F]ILOYEWL SERI YIN AATFROP EM91FAR:8Enr EXECUiMS �1 of CEffM�31SERcxR.i�Evr j_J 0luslxm7cr30 R 1MoFt��b.y� NrA 1000W4228 Workers comp CA 1000004229 Workers Comp k 07/01/2023 07JOIJ2023 07/01,12024 2D24 07/01,/2024� X P=�SSIANTE }7. - � S1.000.000 EL DBFASL+EA EIFLOYF=- $1.000.000 EL O6FASEPCLICYLRt1r $1.000.000 DESCFA-TOPiOFC EPATIOlri!L=TIDHS1VERE ESQUc.qr-o C a EM =W At CERTIFICATE HOLDER CANCELIAI LUN i SHOULD ANY OF TIC ABOVE DESCFEED POUCIES BE CANCEUED 60011 THE - ET M'DON OATS THEREOF. tn= WLL BE DELIVERED IN ACCOMOM WITH THE =x POLICY MUMIOHS West coast Arbarists. Inc. IUTHDFIMFEPHESEHiATIVE 2200 E. Via Burton -- Anaheim C4 92806 USA 01982-2DiS ACORD CORPORATION. All rights reserved. ACORD 25 (20i6t(M The ACORD name and logo are registered marks of ACORD Setting the Gold Standard 41 October 24, 2023 Department of Public Works Addendum No. 1 CITY-WIDE TREE MAINTENANCE SERVICES Attention all Interested Parties: The following are questions received with associated answers for bidding clarification, and are hereby made part of the subject contract documents: Question #1: Under Qualifications, the successful bidder and any subcontractor(s) must possess a current and valid California contractor's license(s) in the classifications) required by law to perform the work: Licenses = C-27 Landscaping; and/or, C-61 Limited Specialty/D49 Tree Service Contractor; and, C-31 Construction Zone Traffic Control. However, under'Information to Submitted, the City only requires the bidder to submit copies of current and valid California contractor's license(s) in the classification(s) C-27 and/or C - 61/D -49 Contractor License. Shouldn't a copy of a valid C-31 license be submitted as well? Answer #1: • The City will be requiring a C-31 license in the current RFP. Please submit a copy of a current and valid C-31 Contractor License. Question #2: The City requires tree trimmers to be Certified Tree Workers. Specifically, each crew must have one certified arborist, and all trimmers must be certified tree workers. Will the City allow trimmers to be Tree Trimmer Trainees and/or "those experienced and skilled in pruning techniques?" Answer #2: 0 Yes. Question #3: The City requires a traffic control plan for all arterial streets listed to be submitted to Public Works staff within five (5) days prior to work on any arterial street. How will this be charged? Answer #3: • City expects the contractor to utilize the W.A.T.C.H. manual and provide traffic control, as needed. This requirement is included in the overall contract and would not be seen as an extra cost by the City. Question #4: The RFP states that the cost for tree inventory management work shall be included in the unit bid pricing provided for tree services and no additional compensation will be allowed. How will new trees be charged if they need to be added to the inventory after the first year of the contract? Answer #4: • Please include inventory updates in the unit bid pricing. The City will update the inventory list in-house utilizing the contractor's software when work is performed by the City. The contractor will be responsible for updating the inventory when work is performed by the contractor. Question #5 How frequent are the palm trees trimmed? Answer #5: • Annually. Question #6: Will the City require skinning of palms at the time of pruning? If so, how is this charged? Answer #6: • No, and if the city requires skinning it will be at an extra cost to the City. Question #7: If special equipment is required such as a crane or loader, how will this be charged? Answer #7: • This will included with the unit bid pricing, unless the City is having the contractor use crew rental rates for non -grid pruning. Question #8: Which firm had the most previous contract for tree maintenance? Answer #8: • BrightView Tree Services, Inc. awarded in January 2019. Question #9: Can the bidders obtain copy of the most previous Agreement including price schedule? Answer #9: Yes, through a Public Records Request (PRA). Question #10: Does the City perform Grid Pruning or Pruning by Species? Answer #10: • Grid pruning. Question #11: Is park tree maintenance included under this RFP? Answer #11: • Yes, all City trees located within the City. Question #12: Are bidders allowed to include pricing for additional services that are not listed in the RFP? Answer #12: • Only submit what's asked for in the RFP. There is an area for emergency work hour rates and standard crew rental rates, along with tree removal and stump grinding. All other prices such as purchasing trees, planting, etc. can be worked out between the contractor and the City at that time of request. Question #13: Is the City on a Calendar or Fiscal Year? Answer #13: • Fiscal year. Question #14: What is the estimated annual budget for this contract? Answer #14: • Not applicable. Question #15: How much was spent in Fiscal Year 22/23? Answer #15: • Please submit a Public Records Request (PRA) for this information. Question #16: Does the City have any in-house crews that perform tree maintenance? If so, can you please expand on the type of work they perform? Answer #16: • Yes, on minor occasions crews will perform removals/stump grinds and pruning. Question #17: How many trees are in the city? Answer #17: • Approximately 6,000. Question #18: How many years is your general pruning cycle? Answer #18: • 3 years. Question #18a: Are there any specific species, or areas that are pruned more frequently? Answer #18a: • Yes, palms and coral trees are trimmed annually. Ficus trees are trimmed biannually. Question #19: Do you trim trees throughout the year or in specific seasons? Answer #19: • City grid prunes from July until the work is completed. Question #19a: If so, are we allowed to drive areal lifts on the turf? Answer #19a: • Yes, aerial lifts will be allowed on turf assuming there is a spotter to prevent damage to City property. The contractor is responsible for any damage that may occur to the property. Also, the contractor is required to use wood, pads, or other platforms on the outriggers. Question #19b: Are there any City owned facilities or properties that are not included as part of this contract? Answer #19b: • Yes, Gum Grove Park. Question #20: What is the current inventory you are using? Answer #20: • Not applicable. Question #21: When was the inventory last updated? Answer #21: • 2018-2019. Question #22: Will the awarded Contractor be provided with a "Shape File" of the GPS Inventory for upload? Answer #22: • No, the awarded contractor will be required to inventory the City. Question #23: Is equipment staging allowed in the city? Answer #23: • Not at this time, but accommodations may be made for short periods of time. Question #24: Please confirm that there are no bonding requirements. Answer #24: • There are no bonding requirements. Question #25: What are some instances where you would use crew rental instead of unit price? Answer #25: • If the City is requesting an out of grid area to be trimmed. Question 426: Will pricing increases be allowed at the time of the two (2) possible one (1) year extensions? Answer #26: • No. Question #27: "In cases where it is determined that the trees scheduled for .removal have died due to the Eucalyptus Longhorn Borer or any other Borer, the wood shall be disposed of by hauling to an authorized disposal station." Can you please provide a list of authorized dump stations? Answer #27: • The contractor will be responsible for finding a disposal station. Question #27a: How will the contractor be compensated for these specialty dump fees? Answer #27a: • The City will not provide additional compensation for specialty dump fees. Please include these potential costs in the unit bid pricing. Question #27b: How many trees do you estimate have Eucalyptus Longhorn Borer or any other Borer? Answer #27b: • Unknown, at this time. Question #28: "It shall be the judgment of the City to determine if a tree has died from Eucalyptus Longhorn Borer activity." This seems quite subjective and creates exposure to the contractors considering the extra cost for specialty dump fees. Would the City consider providing a removal category for Borer removals? Answer #28: • Not at this time. Question #29: "Payment for complete stump removal shall be included in the tree removal operation UNIT PRICE and no additional compensation will be allowed for crew rental rates, etc." What do you consider complete stump removal? Answer #29: 0 Enough of the stump to be able to plant a 24" box tree in its place. Question #29a: How will contractors be compensated for existing stump only removal? Crew Rental? Answer #29a: In-house crew will handle all remaining stumps that were not originally removed by the current contractor. Question #30: "A traffic control plan for all arterial streets listed will be submitted to Public Works staff within five (5) days prior to work on any arterial street." Confirm that these do not need to be stamped engineered plans? Answer #30: • Correct. Question #31: Because the Corals and Ficus are on a separate pruning cycle from the general grid pruning can these species be broken out into their own categories on the fee and cost proposal similar to how you did with the palms. Answer #31: • They can be broken out into a separate invoice, but the cost will be the DBH unit price that the contractor bid on. Question #32: What is the City's mobile device application? Answer #32: • The City does not currently have a mobile application. Question #33: Contractor shall inventory all the City's trees once during the term of this contractor, to be completed within the first year of the contract term. Contractor will also update the inventory by including maintenance work, new plantings and removal history on a quarterly basis. Contractor shall provide the City with a copy of the master tree inventory as well as updated quarterly inventory updates. The cost for tree inventory management work shall be included in the unit bid pricing provided for tree services and no additional compensation will be allowed. How will contractor be compensated for inventory updates or inventory of new assets after the first year inventory update is completed? Answer #33: • Please include inventory updates in the unit bid pricing. Question #34: How will the contractor be compensated If routine tree maintenance activities are affected During Inclement Weather and the City requires the contractor's workforce or a portion of the workforce to remaining in the City? Crew Rental? Answer #34: • Emergency crew and crew rental rates. Question #35: The Fee & Cost Proposal has a line item for Standard Crew Rental. Are we to price this "Per Crewmember? Answer #35: • This pricing should be for a four -man standard crew with boom and chipper truck, one tree trimmer, and three groundmen. Question #35a: If not, can you please specify the crew size and equipment requirements for this line item? Answer #35a: • See Answer #35. Question #36: The bid specification list a requirement for a C-31 Construction Zone Traffic Control License. This is not a standard license requirement for City Tree Maintenance contracts as it applies directly to construction work and not maintenance work. Will the City accept Contractors that adhere to all standards and guidelines provided in the latest edition of the Work Area Traffic Control Handbook (WATCH) and California Uniform Traffic Control Devices (MUTCD). Answer #36: The City will be requiring that the contractor/subcontractor possess a C-31 Contractor License as it's a CJPIA recommendation. END OF ADDENDUM By order of the City of Seal Beach, k& 10/24/2023 City Engineer Date Attachments None EXHIBIT C TERMS FOR COMPLIANCE WITH CALIFORNIA LABOR LAW REQUIREMENTS 1. This Agreement calls for services that, in whole or in part, constitute "public works" as defined in Division 2, Part 7, Chapter 1 (commencing with Section 1720) of the California Labor Code ("Chapter 1"). Further, Contractor acknowledges that this Agreement is subject to (a) Chapter '1 and (b) the rules and regulations established by the Department of Industrial Relations ("DIR") implementing such statutes. Therefore, as to those Services that are "public works", Contractor shall comply with and be bound by all the terms, rules and regulations described in 1(a) and 1(b) as though set forth in full herein. 2. California law requires the inclusion of specific Labor Code provisions in certain contracts. The inclusion of such specific provisions below, whether or not required by California law, does not alter the meaning or scope of Section 1 above. 3. Contractor shall be registered with the Department of Industrial Relations in accordance with California Labor Code Section 1725.5, and has provided proof of registration to City prior to the Effective Date of this Agreement. Contractor shall not perform work with any subcontractor that is not registered with DIR pursuant to Section 1725.5. Contractor and subcontractors shall maintain their registration with the DIR in effect throughout the duration of this Agreement. If Contractor or any subcontractor ceases to be registered with DIR at any time during the duration of the project, Contractor shall immediately notify City. 4. Pursuant to Labor Code Section 1771.4, Contractor's Services are subject to compliance monitoring and enforcement by DIR. Contractor shall post job site notices, as prescribed by DIR regulations. 5. Pursuant to Labor Code Section 1773.2, copies of the prevailing rate of per diem wages for each craft, classification, or type of worker needed to perform the Agreement are on file at City Hall and will be made available to any interested party on request. Contractor acknowledges receipt of a copy of the DIR determination of such prevailing rate of per diem wages, and Contractor shall post such rates at each job site covered by this Agreement. 6. Contractor shall comply with and be bound by the provisions of Labor Code Sections 1774 and 1775 concerning the payment of prevailing rates of wages to workers and the penalties for failure to pay prevailing wages. Contractor shall, as a penalty to City, forfeit $200.00 for each calendar day, or portion thereof, for each worker paid less than the prevailing rates as determined by the DIR for the work or craft in which the worker is employed for any public work done pursuant to this Agreement by Contractor or by any subcontractor. 7. Contractor shall comply with and be bound by the provisions of Labor Code Section 1776, which requires Contractor and each subcontractor to: keep accurate payroll records and verify such records in writing under penalty of perjury, as specified in Section 1776; certify and make such payroll records available for inspection as provided by Section 1776; and inform City of the location of the records. 8. Contractor shall comply with and be bound by the provisions of Labor Code Sections 1777.5, 1777.6 and 1777.7 and California Code of Regulations, Title 8, Section 200 et seq. concerning the employment of apprentices on public works projects. Contractor shall be responsible for compliance with these aforementioned Sections for all apprenticeable occupations. Prior to commencing work under this Agreement, Contractor shall provide City with a copy of the information submitted to any applicable apprenticeship program. Within 60 days after, concluding work pursuant to this Agreement, Contractor and each of its subcontractors shall submit ,to City a verified statement of the journeyman and apprentice hours performed under this Agreement. 9. Contractor shall not perform work with any Subcontractor that has been debarred or suspended pursuant to California Labor Code Section 1777.1 or any other federal or state law providing for the debarment of contractors from public works. Contractor and subcontractors shalt not be debarred or suspended throughout the duration of this Contract pursuant to Labor Code Section 1777.1 or any other federal or state law providing for the debarment of contractors from public works. If Contractor or any subcontractor becomes debarred or suspended during the duration of the project, Contractor shall immediately notify City. 10. Contractor acknowledges that eight hours labor constitutes a legal day's work. Contractor shall comply with and be bound by Labor Code Section 1810. Contractor shall comply with and be bound by the provisions of Labor Code Section 1813 concerning penalties for workers who work excess hours. Contractor shall, as a penalty to City, forfeit $25.00 for each worker employed in the performance of this Agreement by Contractor or by any subcontractor for each calendar day during which such worker is required or permitted to work more than eight hours in any one, calendar day and 40 hours in any one calendar week in violation of the provisions of Division 2, Part 7, Chapter 1, Article 3 of the Labor Code. Pursuant to Labor Code Section 1815, work performed by employees of Contractor in excess of eight hours per day, and 40 hours during any one week shall be permitted upon public work upon compensation for all hours worked in excess of eight hours per day at not less than one and one-half times the basic rate of pay. 11. California Labor Code Sections 1860 and 3700 provide that every employer will be required to secure the payment of compensation to its employees. In accordance with the provisions of California Labor Code Section 1861, Contractor hereby certifies as follows: "I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract." 12. For every subcontractor who will perform work on the project, Contractor shall be responsible for such subcontractor's compliance with Chapter 1 and Labor Code Sections 1860 and 3700, and Contractor shall include in the written contract between it and each subcontractor a copy of those statutory provisions and a requirement that each subcontractor shall comply with those statutory provisions. Contractor shall be required to take all actions necessary to enforce such contractual provisions and ensure subcontractor's compliance, including without limitation, conducting a periodic review of the certified payroll records of the subcontractor and upon becoming aware of the failure of the subcontractor to pay his or her workers the specified prevailing rate of wages. Contractor shall diligently take corrective action to halt or rectify any failure. 13. To the maximum extent permitted by law, Contractor shall indemnify, hold harmless and defend (at Contractor's expense with counsel reasonably acceptable to City) City, its officials, officers, employees, agents and independent contractors serving in the role of City officials, and volunteers from and against any demand or claim for damages, compensation, fines, penalties or other amounts arising out of or incidental to any acts or omissions listed above by any person or entity (including Contractor, its subcontractors, and each of their officials, officers, employees and agents) in connection with any work undertaken or in connection with the Agreement, including without limitation the payment of all consequential damages, attorneys' fees, and other related costs and expenses. All duties of Contractor under this Section shall survive the termination of the Agreement. 'A� �r CERTIFICATE OF LIABILITY DAT ) INSURANCE 06/23/2023 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Aon Risk Insurance services West, Inc. Los Angeles CA Office 707 Wilshire Boulevard Suite 2600 Los Angeles CA 90017-0460 USA CONTACT NAME: PHONE (866) 283-7122 (800) 363-0105 (AIC. No. Ext): FNC No.): E-MAIL ADDRESS: X COMMERCIAL GENERAL LIABILITY CLAIMS -MADE ❑X OCCUR INSURER(S) AFFORDING COVERAGE NAIC # INSURED West coast Arborists, Inc. 2200 E via Burton INSURER A: Starr indemnity & Liability company 38318 INSURER B: Starr specialty Insurance Company 16109 Anaheim CA 92806 USA INSURER C: MED EXP (Any one person) $5,000 INSURER D: INSURER E: INSURER F: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. Limits shown are as requested LTR TYPE OF INSURANCE INSO WVO POLICY NUMBER MMIDD M/D LIMITS A X COMMERCIAL GENERAL LIABILITY CLAIMS -MADE ❑X OCCUR 1 SIR applies per policy terns 3 & conditions EACH OCCURRENCE $2,000,000 $1,000,000 PREMISES Ea occurrence MED EXP (Any one person) $5,000 PERSONAL &ADV INJURY $2,000,000 GEMLAGGREGATELIMITAPPLIESPER: .X PRO- GENERAL AGGREGATE $4,000,000 PRODUCTS -COMPIOP AGG $4,000,000 POLICY JECT FILOC OTHER: A AUTOMOBILE LIABILITY 1000198198231 07/01/2023 07/01/2024 COMBINED SINGLE LIMIT Ea accident $2,000,000 BODILY INJURY (Per person) X ANYAUTO OWNED SCHEDULED AUTOS ONLY AUTOS HIRED AUTOS NON -OWNED ONLY AUTOS ONLY BODILY INJURY (Per accident) PROPERTY DAMAGE Per accident UMBRELLA LIAR OCCUR EACH OCCURRENCE EXCESS LIAB CLAIMS -MADE AGGREGATE DED RETENTION B A WORKERS COMPENSATION AND EMPLOYERV LIABILITY Y/N ANY PROPRIETOR / PARTNER / EXECUTIVE OFFICERIMEMBEREXCLUDED? N NIA 1000004228 workers comp CA 1000004229 07/01/2023 07/01/2023 07/01/2024 07/01/2024 X I PER STATUTE I JOTH. IER E.L. EACH ACCIDENT $1,000,000 (Mandatory in NH) describe under DESC USCRIPTION un OPERATIONS below Workers Comp AZ E.L. DISEASE -EA EMPLOYEE $1,000,000 E.L. DISEASE -POLICY LIMIT $1,000,000 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space Is required) L m CERTIFICATE HOLDER CANCELLATION am SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. city of Seal Beach AUTHORIZED REPRESENTATIVE 211 8th street Seal Beach CA 90740 USA ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD Gloria Harper From: Sean Sabo Sent: Wednesday, February 21, 2024 5:30 PM To: Gloria Harper Cc: Winnie Bell; Brandon DeCriscio Subject: RE: West Coast Arborist PSA Hi Gloria, It is not required for this agreement. Please proceed without. Thankyou, SEA( e'ti•1 Sean Sabo (562) 431-2527 x 1431 From: Gloria Harper <gharper@sealbeachca.gov>� Sent: Wednesday, February 21, 2024 3:27 PM To: Sean Sabo <ssabo@sealbeachca.gov> Cc: Winnie Bell <wbell@sealbeachca.gov>; Brandon DeCriscio <BDeCriscio@sealbeachca.gov> Subject: West Coast Arborist PSA Hi Sean, °} On page 13 of 23 (17.2.3) of the PSA, outlines that professional liability is required but it is not included on the COI. Please advise if required? Thank you, Gloria Harper, City Clerk City of Seal Beach 211 Eighth Street Seal Beach CA 90740 (562) 431-2527 Ext. 1305 C3i0�5'FiC�4tt�fY Civility Principles: 1. Treat everyone courteously; and, 2. Listen to others respectfully; and, 3. Exercise self-control; and, 4. Give open-minded consideration to all viewpoints; and, 1 ® DATE) 06/6/2024YYY) CERTIFICATE OF LIABILITY INSURANCE THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT:If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed.If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement.A statement on this „_ certificate does not confer rights to the certificate holder in lieu of such endorsement(s). v PRODUCER CONTACT 9 NAME: Aon Risk Insurance Services West, Inc. PHONE FAX Los Angel es CA Office (A/C.No.Ext): (866) 283-7122 (A/C.No.): (800) 363-0105 '0 707 Wilshire Boulevard EDDRESS: =o Suite 2600 Los Angeles CA 90017-0460 USA INSURER(S)AFFORDING COVERAGE NAIC# INSURED INSURER A: Hartford Fire Insurance Co. 19682 West Coast Arbori sts, Inc. INSURER B: 2200 E Via Burton Anaheim CA 92806 USA INSURERC: INSURER D: INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: 570106216240 REVISION NUMBER: U.. THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. Limits shown are as requested INbR ADDL SUBR POLICY EFF POLICY EXP LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER ((MM/DD/YYYY) MM/DD/YYYY) LIMITS A X COMMERCIAL GENERAL LIABILITY 72EC5S89301 07/01/2024 07/01/2025 EACH OCCURRENCE $2,000,000 CLAIMS-MADE nOCCUR SIR applies per policy terns & conditions DAMAGE-ORENTED $1,000,000 PREMISES(Ea occurrence) MED EXP(Any one person) PERSONAL&ADV INJURY $2,000,000 v GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $4,000,000 POLICY �JECT a LOC PRODUCTS-COMP/OPAGG $4,000,000 0 OTHER: o N. A AUTOMOBILE LIABILITY 72 CSE S89302 07/01/2024 07/01/2025 COMBINED SINGLE LIMIT $2,000,000 (Ea accident) .. (Per person) o BODILY INJURY X ANY AUTO 0 OWNED SCHEDULED BODILY INJURY(Per accident) AUTOS ONLY AUTOS OS HIRED AUTOS NON-OWNED PROPERTY DAMAGE V ONLY _AUTOS ONLY (Per accident) 4. IC d UMBRELLA LIAB OCCUR EACH OCCURRENCE 0 EXCESS LIAB CLAIMS-MADE AGGREGATE DED RETENTION A WORKERS COMPENSATION AND 72WN589300 07T01/2024 07/01/2025' X PER STATUTE OTTH- EMPLOYERS'LIABILITY Y/N Workers Comp AZ CA ANY PROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT $1,000,000 OFFICER/MEMBER EXCLUDED? N N/A (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE 51,000,000 II yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $1,000,000— so DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached if more space is required) N CERTIFICATE HOLDER CANCELLATION a O SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE o EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE m POLICY PROVISIONS. r1 S 0 City of Seal Beach AUTHORIZED REPRESENTATIVECo0 211 8th Street o Seal Beach CA 90740 USA t�o9rz `% � Y weed p ., -- 0 8 0 as ©1988-2015 ACORD CORPORATION.All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD