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HomeMy WebLinkAboutAgenda_03252024     A G E N D A MEETING OF THE CITY COUNCIL Monday, March 25, 2024 ~ 7:00 PM City Council Chambers 211 Eighth Street Seal Beach, California SCHELLY SUSTARSIC MAYOR Fourth District LISA LANDAU MAYOR PRO TEM Third District   JOE KALMICK COUNCIL MEMBER First District                                                           THOMAS MOORE COUNCIL MEMBER Second District     NATHAN STEELE COUNCIL MEMBER Fifth District     This Agenda  contains a brief general  description of each item  to be considered. No action or discussion shall be taken on any item not appearing on the agenda, except as otherwise provided by law. Supporting documents, including agenda staff reports, and any public writings distributed by the City to at least a majority of the Council Members regarding  any  item  on  this  agenda  are  available  on  the  City’s  website  at www.sealbeachca.gov.   City Council meetings are broadcast live on Seal Beach TV-3 and on the City's website (www.sealbeachca.gov). Check SBTV-3 schedule for the rebroadcast of meetings.  The meetings are also available on demand on the City’s website (starting 2012).   In compliance with the Americans with Disabilities Act of 1990, if you require disability related modifications or accommodations, including auxiliary aids or services to attend or participate in the City Council meeting, please call the City Clerk's office at (562) 431- 2527 at least 48 hours prior to the meeting.                                             CITY COUNCIL NORMS:                               Adopted on June 12, 2023 •Maintain a citywide perspective, while being mindful of our districts. •Move from I to we, and from campaigning to governing. •Work together as a body, modeling teamwork and civility for our community. •Assume good intent. •Disagree agreeably and professionally.  •Utilize long range plans to provide big picture context that is realistic and achievable. •Stay focused on the topic at hand.  Ensure each member of Council has an opportunity to speak. •Demonstrate respect, consideration, and courtesy to all. •Share information and avoid surprises. •Keep confidential things confidential. •Respect the Council/Manager form of government and the roles of each party. •Communicate concerns about staff to the City Manager; do not criticize staff in public.                                                                                          CIVILITY PRINCIPLES: Treat everyone courteously; Listen to others respectfully; Exercise self-control;  Give open-minded consideration to all viewpoints;  Focus on the issues and avoid personalizing debate; and, Embrace respectful disagreement and dissent as democratic rights, inherent components of an inclusive public process, and tools for forging sound decisions.  FOLLOW US ON FACEBOOK FOLLOW US ON INSTAGRAM FOLLOW US ON TWITTER/X                                          @CITYOFSEALBEACH                                                             @CITYOFSEALBEACHCA                                    @SEALBEACHCITYCA @SEALBEACHRECREATION&COMMUNITYSERVICES       @SEALBEACH_LIFEGUARD @SEALBEACHPOLICEDEPARTMENT                                    @SEALBEACHPOLICE                                                                                                   @SEALBEACHPUBLICWORKS                                                                                                   @K9YOSA                                                                                                   @K9.SAURUS   CALL TO ORDER PLEDGE OF ALLEGIANCE COUNCIL ROLL CALL ORAL COMMUNICATIONS At this time members of the public may address the Council regarding any items within the  subject  matter jurisdiction  of the City Council. Pursuant  to the Brown Act, the Council  cannot  discuss  or  take  action  on  any  items  not  on  the  agenda  unless authorized  by  law. Matters  not  on the agenda  may, at the Council's  discretion, be referred to the City Manager and placed on a future agenda.   Those members of the public  wishing to speak  are asked to  come forward to  the microphone and state their name for the record. All speakers will be limited to a period of five (5) minutes. Speakers must address their comments only to the Mayor and entire City Council, and not to any individual, member of the staff or audience. Any documents for review should be presented to the City Clerk for distribution. Speaker cards will be available at the Clerk’s  desk for  those wishing  to sign up to address the Council, although the submission of a speaker card is not required in order to address the Council.  APPROVAL OF AGENDA & WAIVER OF FULL READING OF RESOLUTIONS ORDINANCES By motion of the City Council this is the time to notify the public of any changes to the agenda and /or rearrange the order of the agenda. PRESENTATIONS / RECOGNITIONS •San Gabriel River Trash Mitigation Initiative Grant Funds Presentation – Orange County Board of Supervisor Andrew Do, First District •National Tsunami Preparedness Week Proclamation – March 24 – 29, 2024 •City of Seal Beach Dump Day Debrief Presentation CITY ATTORNEY REPORT Nicholas Ghirelli, City Attorney    CITY MANAGER REPORT Jill R. Ingram, City Manager    COUNCIL COMMENTS General Council Member comments and reporting pursuant to AB 1234. COUNCIL ITEMS – None CONSENT CALENDAR Items on the consent calendar are considered to be routine and are enacted by a single motion with the exception of items removed by Council Members. A.Approval of the March 11, 2024, City Council Minutes - That the  City Council approve the minutes of the  Regular City Council meeting  held on March 11, 2024.   B.Demands on City Treasury (Fiscal Year 2024) March 25, 2024 -  Ratification.    C.Monthly Investment Report (February 29, 2024) - Receive and file.   D.Council Appointment to the Recreation and Parks Commission – District Four - It is at the request of Mayor Sustarsic that the City Council  appoint William  Holliday De Witt II to the Recreation and  Parks Commission, as a representative for District Four.   E.2023 Annual General Plan Progress Report - That the City Council receive and file the 2023 Annual General Plan Progress Report (APR) and authorize staff to submit the APR to the State Department of Housing and Community Development  (HCD) and the Governor’s Office  of Planning  and Research (OPR), as required by State law.   F.Approval of a Sale Contract for 4197 Ironwood Avenue - That  the City Council adopt  Resolution 7490: 1. Authorizing the sale  of 4197  Ironwood Avenue, Seal Beach, CA to the highest qualified bidder; and, 2. Acceptance of net  revenues  into  the  General  Fund  Reserve, which  will  be  restricted for stormwater network improvements; and, 3. Authorizing the City Manager to take any necessary action to execute the sale of the property.   G.Accepting Grant Funds and Authorizing Execution of Agreement with the County of Orange for the San Gabriel River Trash Mitigation Initiative and Approving Budget Amendment BA #24-09-01 - That the City Council adopt Resolution 7499: 1. Accepting an award of grant funds in the amount of $525,000  from  the  County  of  Orange  for  the  San  Gabriel  River  Trash Mitigation  Initiative; and, 2. Approving  Budget  Amendment  BA  #24-09-01 recognizing  $525,000  to  account  217-500-0375-42400, and  appropriating $525,000  to  account    217-500-0375-51280; and, 3. Authorizing  the  City Manager  or  her  designee  to  execute  the  Agreement  with  the  County  of Orange, amendments and other related documents, and to utilize the funds for and take such other actions associated with the implementation of the San Gabriel River Trash Mitigation Initiative and other applicable beach clean-up efforts.   H.Approving and Authorizing Amendment No. 1 to the Professional Services Agreement with Raftelis Financial Consultants, Inc. for Water and Wastewater Financial Planning Services - That the City Council adopt Resolution 7500: 1. Approving Amendment No. 1 to the Professional Services Agreement with Raftelis Financial Consultants, Inc. dated June 23, 2023, to provide  additional  Water  and  Wastewater  Financial  Planning  Services; increase compensation for such additional services by $48,352 for a revised total  contract not-to-exceed amount  of  $135,767; and  extend the  term to December 31, 2024; and, 2. Authorizing  and directing the City Manager to execute Amendment No. 1 on behalf of the City.   I.Awarding and Authorizing a Professional Services Agreement with Silsby Strategic Advisors, Inc. for the San Gabriel River Trash Mitigation Initiative - That the City  Council adopt Resolution 7501: 1. Approving  and awarding a Professional Services Agreement with Silsby Strategic Advisors, Inc. in  a  not-to-exceed  amount  of  $144,000  to  provide  strategic  support services  for  the  San  Gabriel  River  Trash  Mitigation  Initiative; and, 2. Authorizing and directing  the City Manager  to  execute  the  Professional Services  Agreement; and, 3. Authorizing  the  City  Manager  to  approve additional work requests up to $15,000 in connection with the San Gabriel River Trash Mitigation Initiative.   J.Ratifying the Declaration of Emergency, Approval of Emergency First Street Parking Lot Repair and Dispensing with Public Bidding Requirements, Approval of Emergency First Street Parking Lot Geotechnical Evaluation, Approval of Notice of Completion, and Authorization to Approve Payments for the Emergency First Street Parking Lot Repair and Geotechnical Evaluation - That the City Council adopt Resolution 7502: 1. Declaring that the Emergency First Street Parking Lot  Repair, CIP EM2403, was necessary for the immediate preservation of life, health and property of the City, and therefore ratifying the declaration by the Public Works Director that the Emergency First Street Parking Lot Repair, CIP EM2403, was of urgent necessity for the immediate preservation of life, health  and  property; and, 2. Authorizing  the  City  Manager  to  execute  a purchase  order with  Hardy  & Harper, Inc. for the Emergency  First Street Parking Lot Repair, CIP EM2403, in the amount of $49,535 under an existing on-call agreement with Hardy & Harper, Inc. without advertising for bids; and, 3. Accepting the work to the Emergency First Street Parking Lot Repair, CIP EM2403, by  Hardy  and  Harper, Inc. in  the  amount  of  $49,535; and, 4. Directing  the  City Clerk  to  file  a  “Notice  of  Completion” with  the Orange County Clerk-Recorder within 15 days of the date of approval of the resolution and  to  release  retention  35  days  after  the  recordation  of  the  Notice  of Completion  contingent  upon  no  claims being  filed on the Project; and, 5. Authorizing  the  City  Manager  to  execute  a  purchase  order  with  GMU Geotechnical, Inc. for the Emergency  First Street Parking Lot Geotechnical Evaluation in connection the Emergency First Street Parking Lot Repair, CIP EM2403, in the amount of $15,600; and, 6. Approving Budget Amendment BA #24-09-02 in the amount of $66,000.   K.Acceptance of Tree Donation from Trees for Seal Beach - That the City Council adopt Resolution 7503: 1. Accepting a donation from Trees for Seal Beach  of  thirty-three  (33) trees, valued  at  $12,425, for  City-wide  tree reforestation; and, 2. Authorizing the City Manager, or her designee, to accept thirty-three  (33) trees  from  Trees  for  Seal  Beach, and to direct  the City Arborist to install the trees at appropriate locations throughout the City.   L.Awarding and Authorizing Execution of a Public Works Agreement with HZS Engineering Inc. dba HZS Construction, for the Pier Concrete Abutment Restoration, CIP BP2201 - That the City Council adopt Resolution 7504: 1. Approving the plans, specifications, and contract documents for the Pier  Concrete Abutment  Restoration, CIP  BP2201; and, 2. Approving and awarding  a  Public  Works  Agreement  to  HZS  Engineering  Inc. dba HZS Construction in the amount of $567,300; incorporating the corrections set forth in HZS Construction’s March 19, 2024 letter; waiving any and all minor bid irregularities; and rejecting all other bids; and, 3. Authorizing the City Manager to  execute  a  Public  Works  Agreement  for  construction  services  to  HZS Engineering Inc. dba HZS Construction; and, 4. Authorizing the City Manager to approve additional work requests up to $19,766 and inspection services up to $11,200  in connection with the Project, in the  cumulative not-to-exceed amount of $30,966.   M.Seeking City Council approval to Purchase Noise Flash Diversionary Devices Pursuant to the City’s “Military Equipment” Use Policy and State Law - That  the City Council  adopt Resolution 7505 to  approve  the purchase of Noise Flash Diversionary Devices (NFDD) for the Seal Beach Police Department (“SBPD”), pursuant to the City’s “military equipment” use policy.   N.Accepting an Award of Hazard Mitigation Grant Program funds and Authorizing for the Purchase of Equipment or Services or for Reimbursement of Funds for the City of Seal Beach Hazard Mitigation Plan Update - That the City Council adopt Resolution 7506: 1. Accepting an award  of  federal  grant  funds  from  the  Hazard  Mitigation  Grant  Program (“HMGP”) in an amount up to $120,541.50 from the Department of Homeland Security - Federal Emergency Management Agency (“FEMA”) as the Federal obligation for 75% of the project cost ($160,722.00) and authorizing use of “in- kind” staff  time  to  match  the  25% cost  share  of  $40,180.50; and, 2. Authorizing the City Manager and/or Chief of Police to execute all agreements and  forms and  to  take  any  further  actions  necessary  for the  purpose  of obtaining the grant funds under the HMGP provided by the FEMA and sub- granted through the California Office of Emergency Services (“Cal OES”).   ITEMS REMOVED FROM THE CONSENT CALENDAR PUBLIC HEARING – None UNFINISHED / CONTINUED BUSINESS – None NEW BUSINESS – None ADJOURNMENT Adjourn the City Council to Monday, April 8, 2024 at 5:30 p.m. to meet in closed session, if deemed necessary.