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HomeMy WebLinkAboutCC Min 2024-06-24 Seal Beach, California June 24, 2024 The City Council met in Regular Session at 7:00 p.m. in the City Council Chamber. Council Member Kalmick led the Pledge of Allegiance. ROLL CALL Present: Mayor Sustarsic Council Members: Kalmick, Moore, Steele, Landau Absent: None City Staff: Nicholas Ghirelli, City Attorney Jill R. Ingram, City Manager Michael Henderson, Police Chief Barbara Arenado, Director of Finance/ City Treasurer Iris Lee, Director of Public Works Joe Bailey, Marine Safety Chief Gloria D. Harper, City Clerk Brandon DeCriscio, Deputy City Clerk Michael Ezroj, Police Captain Nick Nicholas, Police Captain Kathryne Cho, Deputy Director of Public Works/ City Engineer Tim Kelsey, Recreation Manager David Spitz, Associate Engineer Shaun Temple, Planning Manager Alayna Hoang, Finance Manager Tracey Yonemura, Management Analyst Jennifer Robles, Management Analyst Sean Sabo, Management Analyst PRESENTATIONS / RECOGNITIONS • Safety Action Plan Update ORAL COMMUNICATIONS Mayor Sustarsic opened oral communications. Speakers: Aaron Leal, Nick Massetti, Steve, and Jo8n. Mayor Sustarsic closed oral communications. Four (4) supplemental communications were received after the posting of the agenda; they were distributed to the City Council and made available to the public. APPROVAL OF AGENDA & WAIVER OF FULL READING OF RESOLUTIONS AND ORDINANCES Council Member Steele moved, second by Council Member Moore, to approve the agenda. AYES: Kalmick, Landau, Moore, Steele, Sustarsic NOES: None ABSENT: None ABSTAIN: None Motion carried CITY ATTORNEY REPORT City Attorney Ghirelli reported that the City Council met in Closed Session regarding the one (1) item on the posted agenda. All five (5) Council Members were present, and no reportable action was taken. CITY MANAGER REPORT City Manager Ingram had nothing to report. COUNCIL COMMENTS Council Member Kalmick reported his attendance at the Rivers and Mountains Conservancy meeting, and the Orange County Fire Authority (OCFA) Graduation Ceremony. Additionally, Council Member Kalmick reported that he gave an update to the Save Our Beach Organization regarding the San Gabriel River Trash Mitigation Initiative. Council Member Moore reported his attendance at the Edison Park Summer Kick-off and thanked the Recreation Department for organizing the event. Council Member Steele reported his attendance at an Orange County Older Adult Advisory Commission (OC-OAAC) meeting, and an Orange County Mosquito and Vector Control Board meeting. Mayor Pro Tem Landau addressed public comments and stated that the Seal Beach Lions Club is working on signage that would be erected at the entrance of Pacific Coast Highway and Main Street. She noted that the medians on Pacific Coast Highway are in the jurisdiction of the California Department of Transportation (Caltrans), and that she has reached out to Senator Janet Ngyuen on how to proceed with refurbishing the medians. Mayor Sustarsic reported her attendance at the Edison Park Summer Kick-off, and the Nashville on the Coast Kick-off. COUNCIL ITEMS There were no council items. CONSENT CALENDAR A. Approval of the City Council Minutes - That the City Council approve the minutes of the Special Budget Workshop meetings of the Operating Budget held on May 14, 2024, the continuation of the Operating Budget, Capital Improvement Program Budget held on May 15, 2024, the Operating Budget, Capital Improvement Program Budget & 5-Year Financial Forecast held on May 20, 2024, and the Closed Session and Regular City Council meetings held on June 10, 2024. B. Demand on City Treasury (Fiscal Year 2024) June 24, 2024 - Ratification. C. Monthly Investment Report (May 31, 2024) - Receive and file. D. Council Appointment to the Environmental Quality Control Board - District One - It is at the request of Council Member Kalmick that the City Council appoint James Villanueva to the Environmental Quality Control Board. E. Notice of Completion for the Pedestrian Improvement (Central Way at 1st Street) Project, CIP O-ST-4 - That the City Council adopt Resolution 7533: 1. Accepting the Pedestrian Improvement Project (Central Way at 1st Street) by Alfaro Communications Construction, Inc. in the amount of $46,221; and, 2. Directing the City Clerk to file a "Notice of Completion" with the Orange County Clerk-Recorder within fifteen (15) days from the date of acceptance and to release retention thirty-five (35) days after recordation of the Notice of Completion contingent upon no claims being filed on the Project. F. Approving Amendment No. 5 to the Cooperative Agreement No. C-6-1126 with Orange County Transportation Authority for the OCTA 1-405 Improvement Project (CIP ST1809) - That the City Council adopt Resolution 7534: 1. Approving Amendment No. 5 to Cooperative Agreement No. C-6-1126 dated July 29, 2016, as previously amended by Amendment No. 1 dated June 11, 2019, Amendment No. 2 dated January 21, 2022, Amendment No. 3 dated April 25, 2023, and Amendment No. 4 dated June 26, 2023, with Orange County Transportation Authority; and, 2. Authorizing the City Manager to execute Amendment No. 5 to Cooperative Agreement No. C-6-1126. G. Transferring Funding for CIP O-ST-3 Arterial Street Resurfacing Program from Gas Tax (Fund 210) to SB 1 Road Maintenance and Rehabilitation Account (Fund 209) - That the City Council adopt Resolution 7535: 1. Approving the transfer of CIP 0- ST-3 Arterial Street Resurfacing Program funding from Gas Tax (Fund 210) to SB 1 Road Maintenance and Rehabilitation Account (Fund 209) in the Fiscal Year 2023-24 adopted budget; and, 2. Authorizing the City Manager, or their designee, to expend funds for CIP O-ST-3 Arterial Street Resurfacing Program funding from SB 1 RMRA (Fund 209). H. Approving and Authorizing Maintenance and Repair Services Agreement with Petrochem Materials Innovation, LLC for On-Call Asphalt Maintenance and Repair Services - That the City Council adopt Resolution 7536: 1. Approving and awarding a Maintenance and Repair Services Agreement to Petrochem Materials Innovation, LLC, in a not-to-exceed amount of$900,000 to provide On-Call Asphalt Maintenance and Repair Services expiring January 8, 2027, by entering into a cooperative purchase agreement based on the contract between Petrochem Materials Innovation, LLC and the County of Los Angeles Contract No. MA-IS-2440097-1, which allows other government agencies to procure and purchase Central Mix REAS using the same prices, terms and conditions given by Petrochem Materials Innovation, LLC under Contract No. MA-IS-2440097-1, pursuant to the exemption from competitive bidding requirements set forth in the Seal Beach Municipal Code Section 3.20.025(D); and, 2. Authorizing and directing the City Manager to execute the Agreement; and, 3. Authorizing the City Manager the option to extend the Agreement up to two (2) additional one-year terms after its original term, as allowable by the County of Los Angeles Contract No. MA-IS-2440097-1, for a not-to-exceed amount of$300,000 per additional one-year term. I. Seeking City Council Approval to Continue the Use of Flock Group, Inc., for use of their Fixed Automated License Plate Reader Camera(s) for the City of Seal Beach and Consideration of an Agreement with Flock Group, Inc. for this Purpose - That City Council adopt Resolution 7537: 1. Approving the agreement with Flock Group, Inc. for use of their Fixed Automated License Plate Reader Camera(s); and, 2. Authorizing and directing the City Manager to execute this agreement for continued service of the Automated License Plate Reader Camera(s) in the City of Seal Beach for an additional five (5) years. Council Member Steele moved, second by Mayor Pro Tern Landau to approve the recommended actions on the consent calendar. The vote below is for the Consent Calendar Items. AYES: Kalmick, Landau, Moore, Steele, Sustarsic NOES: None ABSENT: None ABSTAIN: None Motion carried ITEMS REMOVED FROM THE CONSENT CALENDAR There were no items removed from the consent calendar. PUBLIC HEARING J. Resolution Adjusting the Bidding Thresholds for Public Works Contracts and Adjusting the City Manager's Contract Authority for the Acquisition of Goods and Services - That the City Council adopt Resolution 7538: 1. Confirming the adjustment of the bidding threshold for Public Works contracts to $40,840 pursuant to the City Charter Section 1010; and, 2. Adjusting the City Manager's threshold to bind the City, with or without a written contract, for the acquisition of equipment, materials, supplies, labor, services, or other items within the budget approved by City Council to $40,840 pursuant to City Charter 420 and Resolution 6384. Deputy Director of Public Works/ City Engineer Cho gave an overview of the staff report. Mayor Pro Tem Landau's questions and concerns were addressed by Deputy Director of Public Works/ City Engineer Cho and Director of Public Works Lee. Mayor Sustarsic opened the public hearing. Speakers: None. Mayor Sustarsic closed the public hearing. Council Member Kalmick moved, second by Council Member Steele to adopt Resolution 7538: 1. Confirming the adjustment of the bidding threshold for Public Works contracts to $40,840 pursuant to the City Charter Section 1010; and, 2. Adjusting the City Manager's threshold to bind the City, with or without a written contract, for the acquisition of equipment, materials, supplies, labor, services, or other items within the budget approved by City Council to $40,840 pursuant to City Charter 420 and Resolution 6384. AYES: Kalmick, Landau, Moore, Steele, Sustarsic NOES: None ABSENT: None ABSTAIN: None Motion carried K. Street Lighting Assessment District No. 1 - That the City Council adopt Resolution 7539 confirming the diagram, assessment, and levying assessments for the Seal Beach Street Lighting Assessment District No.1 (District) for Fiscal Year (FY) 2024-2025. Director of Finance Arenado gave an overview of the staff report. Mayor Sustarsic opened the public hearing. Speakers: None. Mayor Sustarsic closed the public hearing. Council Member Steele's questions and concerns were addressed by Director of Finance Arenado and Willdan Financial Services Consultant Tony Thrasher. Council Member Moore moved, second by Council Member Kalmick to adopt Resolution 7539 confirming the diagram, assessment, and levying assessments for the Seal Beach Street Lighting Assessment District No.1 (District) for Fiscal Year (FY) 2024-2025. AYES: Kalmick, Landau, Moore, Steele, Sustarsic NOES: None ABSENT: None ABSTAIN: None Motion carried L. Adopt the Fiscal Year 2024-25 Operating and Capital Improvement Budget, Set the Appropriations Limit for Fiscal Year 2024-25, Authorize the Use of the Cost Recovery Schedule for Use in Fiscal Year 2024-25, and Approve the Fiscal Year 2024-25 Statement of Investment Policy - That the City Council hold a public hearing and adopt Resolution 7540: 1. Adopting the Fiscal Year 2024-25 Operating and Capital Improvement Budget and authorizing actions in furtherance thereof; and, 2. Setting the Appropriations Limit for Fiscal Year 2024-25; and, 3. Authorizing the use of the Cost Recovery Schedule in Fiscal Year 2024-25; and, 4. Approving the Fiscal Year 2024-25 Statement of Investment Policy and delegating implementation authority to the Director of Finance/City Treasurer. Director of Finance Arenado presented a comprehensive overview of the staff report and Fiscal Year 2024-2025 budget. Council Member Steele, Mayor Pro Tern Landau and Council Member Moore's questions were answered by Public Financial Management (PFM) Financial Advisors Senior Management Consultant Richard D. Babbe and Director of Finance Arenado. A discussion ensued between Council Member Steele, Mayor Sustarsic and Recreation Manager Kelsey regarding senior transportation and the dial-a-ride service. Mayor Sustarsic opened the public hearing. Speakers: Jo8n. Mayor Sustarsic closed the public hearing. A discussion ensued between Mayor Sustarsic, Police Chief Henderson, Mayor Pro Tern Landau, Council Member Moore, Public Works Director Lee, and the Director of Finance Arenado regarding the vehicle fund, public safety realignment, the water and sewer infrastructure, salary studies, and the porta potty rentals in Edison, Heather, and Marina Park. There was Council consensus to include funding for the porta potty rentals in the FY 2024-2025 budget. Council Member Moore suggested adding a Budget Town Hall and a third Budget Workshop to next year's budget process. Council Member Steele voiced his uncertainty about adding an extra workshop and town hall meeting. City Manager Ingram clarified that Council Member Moore's direction was noted and no motion was required. Council Member Moore moved, second by Council Member Steele to adopt Resolution 7540: 1. Adopting the Fiscal Year 2024-25 Operating and Capital Improvement Budget and authorizing actions in furtherance thereof; and, 2. Setting the Appropriations Limit for Fiscal Year 2024-25; and, 3. Authorizing the use of the Cost Recovery Schedule in Fiscal Year 2024-25; and, 4. Approving the Fiscal Year 2024-25 Statement of Investment Policy and delegating implementation authority to the Director of Finance to include funds for porta potty rentals in the parks for Fiscal Year 2024-25. AYES: Kalmick, Landau, Moore, Steele, Sustarsic NOES: None ABSENT: None ABSTAIN: None Motion carried UNFINISHED/CONTINUED BUSINESS M. City Council Appointments to the Citizen-Council Stormwater Advisory Ad-Hoc Committee - It is recommended that the City Council ratify the resident appointments to the Citizen-Council Stormwater Advisory Ad-Hoc Committee: 1) Warren Stewart appointed by Councilmember Kalmick, 2) Lorette Murphree appointed by Mayor Pro Tern Landau, 3) Patty Senecal appointed by Councilmember Steele, 4) Keith Crafton appointed by Councilmember Moore, 5) James Biery appointed by Mayor Sustarsic. In addition to the citizen appointments above, the Committee will include two (2) Council Members: Mayor Sustarsic and Mayor Pro Tern Landau, and City Manager Ingram or her designee(s). Public Works Director Lee provided an overview of the staff report. Mayor Sustarsic moved, second by Council Member Moore to ratify the resident appointments to the Citizen-Council Stormwater Advisory Ad-Hoc Committee: 1) Warren Stewart appointed by Councilmember Kalmick, 2) Lorette Murphree appointed by Mayor Pro Tern Landau, 3) Patty Senecal appointed by Councilmember Steele, 4) Keith Crafton appointed by Councilmember Moore, 5) James Biery appointed by Mayor Sustarsic. In addition to the citizen appointments above, the Committee will include two (2) Council Members: Mayor Sustarsic and Mayor Pro Tem Landau, and City Manager Ingram or her designee(s). AYES: Kalmick, Landau, Moore, Steele, Sustarsic NOES: None ABSENT: None ABSTAIN: None Motion carried NEW BUSINESS N. Approving Fiscal Year 2024-2025 Annual Special Taxes for Community Facilities District No. 2002-01 (Heron Pointe) - That the City Council adopt Resolution 7541 approving Fiscal Year 2024-2025 Annual Special Taxes for Community Facilities District No. 2002-01 (Heron Pointe). Director of Finance Arenado provided a comprehensive background on Items N, 0, and P as they are similar in nature and noted that each item would require a separate vote. Council Member Moore moved, second by Council Member Kalmick to adopt Resolution 7541 approving Fiscal Year 2024-2025 Annual Special Taxes for Community Facilities District No. 2002-01 (Heron Pointe). AYES: Kalmick, Landau, Moore, Steele, Sustarsic NOES: None ABSENT: None ABSTAIN: None Motion carried O. Approving Fiscal Year 2024-2025 Annual Special Tax Levy For Community Facilities District No. 2005-01 (Pacific Gateway Business Center) - That the City Council adopt Resolution 7542 approving Fiscal Year 2024-2025 Annual Special Tax Levy For Community Facilities District No. 2005-01 (Pacific Gateway Business Center). Mayor Pro Tem Landau moved, second by Mayor Sustarsic to adopt Resolution 7542 approving Fiscal Year 2024-2025 Annual Special Tax Levy For Community Facilities District No. 2005-01 (Pacific Gateway Business Center). AYES: Kalmick, Landau, Moore, Steele, Sustarsic NOES: None ABSENT: None ABSTAIN: None Motion carried P. Approving Fiscal Year 2024-2025 Annual Special Taxes for Community Facilities District No. 2002-02 (Seal Beach Blvd./Lampson Ave. Landscape Maintenance District) - That the City Council adopt Resolution 7543 approving Fiscal Year 2024-2025 Annual Special Tax Levy For Community Facilities District No. 2005-01 (Pacific Gateway Business Center). Mayor Sustarsic gloved, second by Council Member Steele to adopt Resolution 7543 approving Fiscal Year 2024-2025 Annual Special Tax Levy For Community Facilities District No. 2005-01 (Pacific Gateway Business Center). AYES: Kalmick, Landau, Moore, Steele, Sustarsic NOES: None ABSENT: None ABSTAIN: None Motion carried ADJOURNMENT Mayor Sustarsic adjourned the City Council meeting at 9:01 p.m. to Monday, July 22, 2024, at 5:30 p.m., to meet in closed session if deemed necessary. Gloria D. Harper, ity Clerk City of Seal Beach @Q61;A1fp'',,4 Approved: L1� `.)j '• 's • p Schelly Sustarsic, Mayor , * ; h;4 , 2 I =cr CO 0 Attested: loria D. Harpe Ci y Clerk