HomeMy WebLinkAboutSupplemental Communications from Council Member MooreItem B:
1) Could you provide some details what the 4,647.82 includes below? The invoice is for
2-months’ worth of C3 copier services.
2 ) Please identify these two invoices and why they are so expensive? The SCE invoices
include multiple areas across the entire City. For example, the invoice beginning 70012
includes electricity for Seal beach Blvd, Ocean Blvd., Coast Highway, etc.
3) Is this gas cards and is there an audit trail for this? Could you provide details what
this makes up? The entry below pertains to the City’s fieet fuel usage. The amount
spent is tracked against that flscal year’s approved budget. The fuel consumption is
monitored and compared to each vehicle's mileage. Additionally, fuel card issuance
is tracked for new employees, and the deactivation of cards for employees who have
separated is also cross-referenced.
4 ) Why are these two entries for the same time period? Are there details what this is?
Invoice 997706 includes lines for Planning, Building, Engineering, Streets, Fleet,
Recreation, Marine Safety and Water/Sewer. Invoice 997768 include phone lines for the
Police Department. Each invoice is billed on a different billing cycle.
5) What is this for? It was for preemployment physical exams for (1) police officer and
(2) maintenance aides.
Item E:
Holistic System Integration Solutions
1) What is the support plan for Tyler Technologies? Why is this additional support
needed? Will additional support be needed on an ongoing basis?
Ongoing support for EPL will always be needed. Tyler provides different tiers of support, for
which we are enrolled in the lowest level. Version updates are published several times a
year, and while we do not have to upgrade each time, we will need to do it likely once a year,
as Tyler only supports two versions. There are also day-to-day type bugs that happen, as
well as the need to modify the system to respond to changes in processes, changes in state
laws, changes in reporting requirements, changes in fees, etc.
By way of example, staff has had three unresolved support tickets with Tyler for 2 months.
Despite many emails and attempts to resolve on our end, they have not addressed the
issues. Holistic was able to help us identify a flx for one, and work arounds for others. Staff
is searching for a long-term solution to the type of support needed, but we have not
identifled a preferred option yet. This contract provides a bridge for some basic help in the
interim while staff continues to research options.
Item G:
With latest agreement, will this include making sure the area near 605/405/22 is cleaned
up per the 405 improvement plans? Are there any speciflc updates for this particular area?
Amendment #6 to the OCTA Cooperative Agreement No. C-6-1126 for the I-405
Improvement Project is not tied to any speciflc tasks, such as the clearing at the
605/405/22 interchange. Instead, Amendment #6 provides a time extension to allow for the
completion of project close-out activities. Staff will continue to coordinate with OCTA to
establish a schedule for the remaining work.