HomeMy WebLinkAboutCC AG PKT 2007-07-23 #M
e
e
AGENDA REPORT
DATE:
July 23, 2007
TO: Honorable Mayor and City Council
TIIRU: David N. Carmany, City Manager
FROM: Mark Vukojevic, Director of Public Works, City Engineer
SUBJECT: ACCEPTANCE OF THE PIER DECKING REHABILITATION
- PHASE I, PROJECT NO. 50217
SUMMARY OF REOUEST:
The proposed City Council Action will adopt Resolution No. _ and formally accept the
completion of the Pier Decking Rehabilitation - Phase I, Project No. 50217.
BACKGROUND:
In the 2006/2007 Capital Improvements Program Pier Decking Rehabilitation was approved as a
four year project. A study was conducted by Moffatt & Nichol in May of 2006 to study
alternatives for rehabilitation of the decking on the Pier. A life cycle cost analysis was prepared
along with other factors including aesthetics, safety, comfort, and fire resistance, The
reco=endation of the report was to replace the decking on the Pier with an imported
"Greenheart" hardwood. The hardwood option was selected over the existing Douglas fir wood.
Both options were bid, however, to identify the actual difference in cost between the two
alternatives.
In accordance with the plans and specifications, the contractor has completed the aforementioned
project for a final contract amount of $255,690.00.
Plans for the second phase are currently being designed with construction scheduled to start in
the Spring of2008.
FISCAL IMPACT:
City Council has budgeted $250,000 for the design, construction, and inspection of Phase I for
this project within the City's 5-year Capital Improvement program. Additional funds were
approved to construct Phase I of this project. A budget amendment in the amount of $70,000
was approved from the General Fund, bringing the project total to $320,000. The net cost of the
project including design, construction, and construction management is estimated at $295,000.
Rr.maining funds will be carried forward into Phase II of the Pier Decking Rehabilitation Project
as apprqved by City Council.
e
Agenda Item-.t1..
e
e
e
RECOMMENDATION:
It is recommended that the City Council:
1. By resolution, detemrine the work has been completed in accordance with the
contract documents and declare the work to be accepted and the total amount of the
contract is in the sum of $255,690.00.
2. Direct the City Clerk, within ten (10) days from the date of acceptance; file a "Notice
of Completion" with the Orange County Recorder,
3. Direct City staff, upon expiration of the thirty-five (35) days from the filing of the
"Notice of Completion," to make the retention payment to John S, Meek Company,
!nc, in the amount of $25,569.00.
Prepared By:
Sean Crumby
Deputy City Engineer
Concur:
NOTED AND APPROVED:
~~~.
Mark K, Vukojevic
Director of Public Works/City Engineer
~ ~'i @I.
Dayid N. Carmany 9
City Manager
Attachment:
Resolution No, _ Accepting Project
Notice of Completion
Agenda Item_
e
RESOLUTION NUMBER
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SEAL BEACH DECLARING WORK TO BE COMPLETED FOR
PROJECT NO. 50217 PIER DECKING REHABILITATION
PHASE I
WHEREAS, on November 13, 2006, Cily of Seal Beach entered into a contract with lohn
S, Meek Company, Inc,
WHEREAS, the Cily Engineer has dctcnnined thaI the work has been substantially
completed in accordance with the contract documents.
NOW, THEREFORE, TIlE CITY COUNCil. OF THE CITY OF SEAL BEACH DOES
HEREBY RESOLVE, DECLARE, DETERMINE AND ORDER AS FOllOWS:
Section 1.
ThaI the work reqUIred to be performed by said Contractor has been
completed
That the total cost of said work is in the amount of $255,690,00,
ThaI the work is hcteby accepted and approved,
It is further ordered thaI a "Notice of Completion" be filed on behalf of the
Cily in the Office of the Orange County Recorder within 10 days of the
date of this resolution.
Section 2,
Section 3,
Section 4,
PASSED, APPROVED AND ADOPTED by Ihe City Council of Seal Beacl1, at a
meeting hcteof held on the 23rd day of lulv ,2007 by the following vote:
AYES:
COUNCll.MEMBERS
e
NOES: COUNCILMEMBERS
ABSENT: COUNCll.MEMBERS
ABSTAIN: COUNCILMEMBERS
Mayor
AlTEST;
Cily Clerk
STATEOFCALIFORNIA }
COUNTY OF ORANGE } SS
CITY OF SEAL BEACH I
r. Linda Devine, City Clerk for the City of Seal Beach, California, do hereby certify that
the foregoing resolutions is the original copy of Resolution Numbcr_ on tile in the
office of the Cily Clerk, passed, approved and adopted by the City Council of the City of
Seal Beach at a regular meeting hereof held on Ihe 23rd day of lulv ,2007,
e
Clly Clerk
'e
RECORDING REQUESTED BY
AND WHEN RECORDED MAIL TO
CITY OF SEAL BEACH
Attn: City Clerk
211 8th Street
Seal Beach, CA 90740
Space of above this line for Recorder's use,
... No Recording Fee Pursuant to Government Code Section 6103, 27383 ....
NOTICE OF COMPLETION
Notice pursuant to Civil Code Section 3093, must be filed within 10 days after completion.
Notice is hereby given that:
1.
2,
3.
4,
e 5.
6,
7,
The undersigned is owner or corporate officer of the owner of the interest or estate stated below in the
property hereinafter described:
The full name of the owner is: Citv of Seal Beach
The address of the owner is: City of Seal Beach. 211 81b Street. Seal Beach. CA 90740
The nature of the interest or estate of the owner is; In fee. The City of Seal Beach,
A work of improvement on the property hereinafter is described as substantially completed on Julv 23.
2007, The work was: Pier Deckinl! Rehabilitation Phase I. l'1:oiect 50217,
The name of the contractor, for such improvement was: John S, Meek COmDanv. Inc, The date of the
Contract Award was: November 13, 2006,
The property on which said work of improvement was completed in the City of Seal Beach, County of
Orange, State of California, and is described as follows: Ocean Avenue,
Date:
Signature of owner or corporate officer of owner
named in paragraph 2 or his agent,
VERIFICA nON
I, the undersigned, say: the Director of Public Works declarant of the foregoing notice of completion; have
read said notice of completion and know the contents thereof; the same is true of my own knowledge,
I declare under penalty of peljury the foregoing is true and correct,
Executed on
. 2007, at Seal Beach, California.
(Date of Signature)
e
Director of Public Works