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HomeMy WebLinkAboutAGMT - Michael Baker International Inc (Local Hazard Mitigation Plan Update) PROFESSIONAL SERVICES AGREEMENT for Preparation of Local Hazard Mitigation Plan Federal Award No. HMPG DR- 4683-1019-08P Cal OES No. 059-70686 between -'�F SEAR es,, V- �'pRP OggTFO,'4, I,i :*/ krbr. ���<(`'':FA 27 1c?---- 4k<VUNT`,'cQ'•�r City of Seal Beach 211 - 8th Street Seal Beach, CA 90740 Michael Baker International, Inc. 5 Hutton Centre Drive, Suite 500 Santa Ana, CA 92707 (949) 472-3505 This Professional Service Agreement ("the Agreement") is made as of Tuesday, November 12, 2024 (the "Effective Date"), by and between Michael Baker International, Inc. ("Consultant"), a Pennsylvania Corporation, and the City of Seal Beach ("City"), a California charter city, (collectively, "the Parties"). RECITALS A. City, as a subrecipient, received a federal grant under the Hazard Mitigation Grant Program ("HMGP") from the United States Department of Homeland Security - Federal Emergency Management Agency ("FEMA") pursuant to Section 404 of the Robert T. Stafford Disaster Relief and Emergency Assistance Act by award dated November 21, 2023 ("FEMA Grant"), for the development and preparation of the City of Seal Beach Local Hazard Mitigation Plan (Federal Award No. HMPG DR- 4683-1019-08P, Cal OES No. 059-70686) (the "Project"). B. City desires certain professional services to carry out the Project. C. Pursuant to the authority provided by its City Charter and Seal Beach Municipal Code § 3.20.025(C), City issued Request for Proposals on July 31, 2024, titled "Local Hazard Mitigation Update", and Consultant submitted a proposal dated August 26, 2024, to perform the professional services in response to the RFP, as further defined and set forth in Section 2.0 of this Agreement. D. Consultant represents that it is registered with SAM.gov (Unique Entity Identifier (UEI) #KSIKHSEF97F7), and that the principal members of its firm are licensed and registered professional planning consultants and are fully qualified to perform the professional services contemplated by this Agreement by virtue of its experience, and the training, education and expertise of its principals and employees. E. City desires to retain Consultant as an independent contractor and Consultant desires to provide City with the professional services in accordance with the terms and conditions of this Agreement. NOW THEREFORE, in consideration of the Parties' performance of the promises, covenants, and conditions stated herein, the Parties hereto agree as follows. AGREEMENT 1.0 Recitals 1.1. Incorporation by Reference. Recitals A through E, inclusive, above, are incorporated herein by this reference as though set forth in full, as part of the terms of this Agreement. 2.0 Consultant's Services 2.1. Scope of Services. In compliance with all terms, conditions and provisions of this Agreement, Consultant shall provide the work and other services (collectively "Scope of Services" or "Services") for the Project identified 2 of 27 in Recital A, above, and as further described in this Agreement and in the Agreement, Documents defined in Subsection 2.2 of this Section, all to City's reasonable satisfaction. 2.2. Agreement Documents; Incorporation by Reference. The Agreement Documents include this Agreement and all of the following: (i) Request for Proposal ("RFP"), and all attachments and exhibits included therewith (collectively Exhibit A); (ii) Terms for Compliance with California Labor Law Requirements (Exhibit B); (iii) FEMA Award Letter and Standard Mitigation Grant Program (HMGP) Conditions, amended August 2018 ("FEMA Grant") (Exhibit C); and (iv) Consultant's accepted proposal and all attachments and exhibits included therewith ("Proposal") (Exhibit D), and all applicable Federal Requirements (as defined in Subsection 2.3), and applicable state statutes, regulations, and guidance referenced in any of the Exhibits or as otherwise applicable by law. Exhibit A, B, C, and D, the Federal Requirements and state provisions are incorporated herein by this reference. 2.3. Federal Requirements. As the Project is funded in part through federal HMGP funds provided by FEMA, Consultant shall comply with all Federal requirements set forth in 44 Code of Federal Regulations ("CFR") Part 201 (Mitigation Planning), 2 CFR Part 200 (Uniform Administrative Requirements, Cost Principles, and Audit requirements for Federal Awards) and all other provisions of Federal statutes, regulations, executive orders and/or policy guidance referenced or otherwise set forth and/or incorporated into Exhibit A and Exhibit C, and such other Federal requirements adopted by FEMA and/or the U.S. Department of Homeland Security ("DHS") or otherwise imposed by law, which shall be collectively referred to as "Federal Requirements." 2.4. Order of Precedence. 2.4.1. Subject to paragraph 2.4.2, the Order of Precedence of the Agreement Documents shall be as follows: (i) this Agreement; and then (ii) Exhibit B (Terms for Compliance with California Labor Law Requirements); and then (iii) Exhibit C (FEMA Grant): and then (iv) Exhibit A (the RFP); and then (v) Exhibit D (the Proposal). To the extent that there is any conflict between Exhibits A and D, on the one hand, and this Agreement, on the other hand, this Agreement shall control. 2.4.2. In the event of any conflict between the Federal Requirements on the one hand, and any provision of this Agreement, Exhibit A and/or Exhibit D on the other hand, the Federal Requirements shall control. 2.5. Standard of Care. As a material inducement to City to enter into this Agreement, Consultant hereby represents that it has the experience necessary to undertake the Services to be provided. In light of such status and experience, Consultant hereby covenants that it shall follow the customary professional 3 of 27 standards in performing all Services. The City relies upon the skill of Consultant, and Consultant's staff, if any, to do and perform the Services in a skillful, competent, and professional manner, and Consultant and Consultant's staff, shall perform the Services in such manner. Consultant shall, at all times, meet or exceed any and all applicable professional standards of care generally exercised by like professionals under similar circumstances and in a manner reasonably satisfactory to City. The acceptance of Consultant's work by the City shall not operate as a release of Consultant from such standard of care and workmanship. 2.6. Familiarity with Services. By executing this Agreement, Consultant represents that, to the extent required by the standard of practice, Consultant (i) has investigated and considered the scope and level of services to be performed, (ii) has carefully considered how the Services should be performed, and (iii) understands the facilities, difficulties and restrictions attending performance of the Services under this Agreement. Consultant represents that Consultant, to the extent required by the standard of practice, has investigated any areas of work, as applicable, and is reasonably acquainted with the conditions therein. Should Consultant discover any latent or unknown conditions, which will materially affect the performance of services, Consultant shall immediately inform City of such fact and shall not proceed except at Consultant's risk until written instructions are received from City's Representative. 2.7. Compliance with Laws. In performing this Agreement, Consultant shall comply with all applicable provisions of federal, state, and local law. 2.8. Additional Services. Consultant will not be compensated for any work performed not specified in the Scope of Services unless the City authorizes such work in advance and in writing. The City Manager may authorize extra work to fund unforeseen conditions up to the amount approved at the time of award by the City Council. Payment for additional work in excess of this amount requires prior City Council authorization. 2.9. Time of Performance. Time is of the essence in respect to all provisions of the Services and Consultant shall complete each milestone and other Services within the time frames set forth in Exhibit A. The failure by Consultant to meet this schedule may result in termination of this Agreement by City. 3.0 Term The term of this Agreement shall commence on Tuesday, November 12th, 2024, and shall remain in full force and effect until satisfactory completion of services, and no later than November 21, 2026, unless sooner terminated as provided in Section 6.0 of this Agreement. 4 of 27 4.0 Consultant's Compensation 4.1 . City will pay Consultant in accordance with the hourly rates, fees and costs shown on the fee schedule set forth in Exhibit D (Proposal) for the Services, but in no event will the City pay more than the total not-to-exceed amount of $118,530.00 for the Term. 4.2. Consultant acknowledges and agrees that payment or reimbursement for all Services provided by Consultant in connection with this Agreement shall come from grant funds received by City pursuant to the FEMA Grant, and all Services shall be required to comply with all applicable federal requirements in order to be eligible for such payment or reimbursement. 5.0 Method of Payment 5.1 . Consultant shall submit to City monthly invoices for all Services rendered pursuant to this Agreement. Such invoices shall be submitted within 15 days of the end of the month during which the Services were rendered and shall describe in detail the Services rendered during the period, the days worked, number of hours worked, the hourly rates charged, and the Services performed for each day in the period. City will pay Consultant within 30 days of receiving Consultant's invoice. City will not withhold any applicable federal or state payroll and other required taxes, or other authorized deductions from payments made to Consultant. 5.2. Upon 24-hour notice from City, Consultant shall allow City, City's agents or representatives, FEMA, Department of Homeland Security ("DHS"), California Office of Emergency Services ("Cal OES"), or their designated representatives, to inspect at Consultant's offices during reasonable business hours all records, invoices, time cards, cost control sheets and other records maintained by Consultant in connection with this Agreement, and to allow interviews of any employees who might reasonably have information related to such records, in accordance with the provisions of Section 17.0 of this Agreement. 6.0 Termination; Suspension 6.1 . Termination or Suspension by City. 6.1.1. This Agreement may be terminated by City, without cause, upon giving Consultant written notice thereof not less than 30 days prior to the date of termination. 6.1 .2. This Agreement may be terminated by City upon 10 days' notice to Consultant if Consultant fails to provide satisfactory evidence of renewal 5 of 27 or replacement of comprehensive general liability insurance as required by this Agreement at least 20 days before the expiration date of the previous policy. 6.1.3. City may suspend all or any part of Consultant's Services under this Agreement, for the convenience of City or for work stoppages beyond the control of City or Consultant, at no additional cost to City, provided that Consultant is given written notice of suspension (delivered by certified mail, return receipt requested). If City gives such notice of suspension, Consultant shall immediately suspend its activities under this Agreement. A suspension may be issued concurrent with the notice of termination. A suspension of the Services does not void this Agreement. 6.2. Termination by Consultant. This Agreement may be terminated by Consultant based on reasonable cause, by serving written notice of termination to City, provided Consultant has first served City with a written notice of default and demand to cure, and City has failed to cure such default within 30 days of receipt of such notice. 6.3. Obligations Upon Termination. Unless otherwise specified in the notice of termination, Consultant shall cease all work under this Agreement immediately upon receipt of notice of termination from City under Subsection 6.1, or immediately upon City's acknowledgment of receipt of Consultant's notice of termination to City under Subsection 6.2. Upon termination, City shall be immediately given title to and possession of all Work Product (as defined in Subsection 13.1 of this Agreement) and all other documents, writings, and/or deliverables produced or developed pursuant to this Agreement, whether completed or not. Provided that Consultant is not then in breach, City shall pay Consultant all undisputed amounts for any portion of the Services satisfactorily completed prior to termination, based on the reasonable value of the Services rendered. If said termination occurs prior to completion of any specific task for which a payment request has not been received, the charge for Services performed shall be the reasonable value of such Services satisfactorily completed, based on an amount agreed to by City and Consultant. City shall not be liable for any costs other than the charges or portions thereof which are specified herein. In no event shall Consultant be entitled to payment for unperformed services or services within the Scope of Services performed prior to the effective date of this Agreement; and Consultant shall not be entitled to receive more than the amount that would be paid to Consultant for the full performance of the Services up to date of termination. Consultant shall have no other claim against City by reason of such termination, including any claim for compensation or damages. 7.0 Cost Principles and Administrative Requirements 7.1. Consultant agrees to comply with Federal procedures in accordance with 2 CFR Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. 6 of 27 7.2. Any costs for which payment has been made to Consultant that are determined by subsequent audit to be unallowable under 2 CFR Part 200 are subject to repayment by Consultant to City. 7.3. When Consultant or a subconsultant is a Non-Profit Organization or an Institution of Higher Education, the Cost Principles for Title 2 CFR Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards shall apply. 8.0 Party Representatives 8.1 . The City Manager is the City's representative for purposes of this Agreement. 8.2. Richard Beck is the Consultant's primary representative for purposes of this Agreement. Richard Beck shall be responsible during the term of this Agreement for directing all activities of Consultant and devoting sufficient time to personally supervise the Services hereunder. Consultant may not change its representative without the prior written approval of City, which approval shall not be unreasonably withheld. 9.0 Notices 9.1 . All notices permitted or required under this Agreement shall be deemed made when personally delivered or when mailed 48 hours after deposit in the United States Mail, first class postage prepaid and addressed to the party at the following addresses: To City: City of Seal Beach 211-8th Street Seal Beach, California 90740 Attn: City Manager To Consultant: Michael Baker International, Inc. 5 Hutton Centre Drive, Suite 500 Santa Ana, CA 92707 Attn: Richard Beck, Vice President 9.2. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service. 10.0 Permits and Licenses Consultant and all of Consultant's employees and other personnel shall obtain and maintain during the Agreement term all necessary licenses, permits and certificates required by law for the provision of the Services under this 7 of 27 Agreement, including a business license as required by the Seal Beach Municipal Code. 11.0 Independent Contractor 11.1. Consultant is an independent contractor and not an employee of the City. All work or other Services provided pursuant to this Agreement shall be performed by Consultant or by Consultant's employees or other personnel under Consultant's supervision. Consultant will determine the means, methods, and details by which Consultant's employees and other personnel will perform the Services. Consultant shall be solely responsible for the satisfactory work performance of all personnel engaged in performing the Services and compliance with the customary professional standards. 11.2. All of Consultant's employees and other personnel performing any of the Services under this Agreement on behalf of Consultant shall also not be employees of City and shall at all times be under Consultant's exclusive direction and control. Consultant and Consultant's personnel shall not supervise any of City's employees; and City's employees shall not supervise Consultant's personnel. Consultant's personnel shall not wear or display any City uniform, badge, identification number, or other information identifying such individual as an employee of City; and Consultant's personnel shall not use any City e-mail address or City telephone number in the performance of any of the Services under this Agreement. Consultant shall acquire and maintain at its sole cost and expense such vehicles, equipment and supplies as Consultant's personnel require to perform any of the Services required by this Agreement. Consultant shall perform all Services off of City premises at locations of Consultant's choice, except (i) as otherwise required for the performance of Services on City real property, vehicles or equipment; (ii) as otherwise may from time to time be necessary in order for Consultant's personnel to receive projects from City, review plans on file at City, pick up or deliver any work product related to Consultant's performance of any Services under this Agreement, or (iii) as may be necessary to inspect or visit City locations and/or private property to perform such Services. City may make a computer available to Consultant from time to time for Consultant's personnel to obtain information about or to check on the status of projects pertaining to the Services under this Agreement. 11.3. Consultant shall be responsible for and pay all wages, salaries, benefits and other amounts due to Consultant's personnel in connection with their performance of any Services under this Agreement and as required by law. Consultant shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: Social Security taxes, other retirement or pension benefits, income tax withholding, unemployment insurance, disability insurance, and workers' compensation insurance. Notwithstanding any other agency, State, or federal policy, rule, regulation, statute or ordinance to the contrary, Consultant and any of its officers, employees, agents, and subcontractors providing any of the Services under this Agreement shall not 8 of 27 become entitled to, and hereby waive any claims to, any wages, salaries, compensation, benefit or any incident of employment by City, including but not limited to, eligibility to enroll in, or reinstate to membership in, the California Public Employees Retirement System ("PERS") as an employee of City, and entitlement to any contribution to be paid by City for employer contributions or employee contributions for PERS benefits. 11.4. Consultant shall defend, indemnify and hold harmless City, its elected and appointed officials, officers, employees, servants, volunteers, and those City agents serving as independent contractors in the role of City officials, from any and all liability, damages, claims, costs and expenses of any nature to the extent arising from, caused by, or relating to Consultant's personnel practices, or to the extent arising from, caused by or relating to the violation of any of the provisions of this Section 11.0. In addition to all other remedies available under law, City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant's failure to promptly pay to City any reimbursement or indemnification arising under this Section. This duty of indemnification is in addition to Consultant's duty to defend, indemnify and hold harmless as set forth in any other provision of this Agreement. Consultant's covenants and obligations under this Section shall survive the expiration or termination of this Agreement. 12.0 PERS Compliance and Indemnification 12.1. General Requirements. The Parties acknowledge that City is a local agency member of PERS, and as such has certain pension reporting and contribution obligations to PERS on behalf of qualifying employees. Consultant agrees that, in providing its employees and any other personnel to City to perform any work or other Services under this Agreement, Consultant shall assure compliance with the Public Employees' Retirement Law ("PERL"), commencing at Government Code § 20000, as amended by the Public Employees' Pension Reform Act of 2013 ("PEPRA"), and the regulations of PERS, as amended from time to time. Without limitation to the foregoing, Consultant shall assure compliance with regard to personnel who have active or inactive membership in PERS and to those who are retired annuitants and in performing this Agreement shall not assign or utilize any of its personnel in a manner that will cause City to be in violation of the PERL, PEPRA or any other applicable retirement laws and regulations. 12.2. Indemnification. To the maximum extent permitted by law, Consultant shall defend, indemnify and hold harmless City and City's officials, officers, employees, servants, volunteers, and those City agents serving as independent contractors in the role of City officials, from any and all liability, damages, claims, costs and expenses of any nature to the extent arising from, caused by, or relating to Consultant's violation of any provisions of this Section 9 of 27 12.0. This duty of indemnification is in addition to Consultant's duty to defend, indemnify and hold harmless as set forth in any other provision of this Agreement. Consultant's covenants and obligations under this Section shall survive the expiration or termination of this Agreement. 13.0 Ownership of Work Product 13.1. Unless otherwise agreed upon in writing, all field notes and other notes, draft and final reports, drawings, specifications, data, surveys, studies, plans, maps, models, specifications, photographs, images, images, ideas, concepts, designs including but not limited to website designs, source code, object code, computer files, electronic data and/or files, other media of any kind whatsoever, and any other documents and written material of any kind, created, developed or used by Consultant in the performance of this Agreement (collectively "Work Product") shall be considered "works made for hire," for the benefit of City. Upon completion of, or in the event of termination or expiration of this Agreement, all Work Product and any and all intellectual property rights arising from their creation, including, but not limited to, all copyrights and other proprietary rights, shall be and remain the property of City without restriction or limitation upon their use, duplication or dissemination by City upon final payment being made in accordance with Subsection 6.3, and may be used, reused or otherwise disposed of by City for any purpose without Consultant's consent; provided that any use, reuse or modification of the Work Product by City for any purpose other than the purpose for which the Work Product was prepared or provided under this Agreement shall be at City's own risk. Consultant shall not obtain or attempt to obtain copyright protection as to any of the Work Product. 13.2. Consultant hereby assigns to City all ownership and any and all intellectual property rights to the Work Product that are not otherwise vested in City pursuant to Subsection 13.1. 13.3. Consultant warrants and represents that it has secured all necessary licenses, consents or approvals to use any instrumentality, thing or component as to which any intellectual property right exists, including computer software, used in the rendering of the Services and the production of all Work Product produced under this Agreement, and that City has full legal title to and the right to reproduce the Work Product for any purpose. Consultant shall defend, indemnify and hold City, its elected and appointed officials, officers, employees, servants, attorneys, volunteers, and those City agents serving as independent contractors in the role of City officials, harmless from any loss, claim or liability in any way related to a claim that City's use of any of the Work Product violates federal, state or local laws, or any contractual provisions, or any laws relating to trade names, licenses, franchises, copyrights, patents or other means of protecting intellectual property rights and/or interests in products or inventions. Consultant shall bear all costs arising from the use of patented, copyrighted, trade secret or trademarked documents, materials, equipment, devices or 10 of 27 processes in connection with its provision of the Services and Work Product produced under this Agreement. In the event the use of any of the Work Product or other deliverables hereunder by City is held to constitute an infringement and the use of any of the same is enjoined, Consultant, at its expense, shall: (i) secure for City the right to continue using the Work Product and other deliverables by suspension of any injunction, or by procuring a license or licenses for City; or (ii) modify the Work Product and other deliverables so that they become non-infringing while remaining in compliance with the requirements of this Agreement. Consultant's covenants and obligations under this Section shall survive the expiration or termination of this Agreement. 13.4. Upon expiration or termination of the Agreement, Consultant shall deliver to City all Work Product and other deliverables related to any Services performed pursuant to this Agreement without additional cost or expense to City. If Consultant prepares a document on a computer, Consultant shall provide City with said document both in a printed format and in an electronic format that is acceptable to City. 14.0 Confidentiality 14.1. Consultant may have access to financial, accounting, statistical, and personnel data of individuals and City employees, trade secrets, and/or other information that may be protected under other applicable laws relating to privacy, confidentiality and/or privilege. Consultant covenants that all Work Product (as defined in Subsection 13.1) and/or other data, documents, writings, discussion or other information created, developed, received or provided by Consultant for performance of this Agreement are confidential, unless such information is in the public domain or already known to Consultant. Consultant not release or disclose any such Work Product, data, documents, writings, discussion or other information to persons or entities other than City without prior written authorization by City. City shall grant such authorization if applicable law requires disclosure. Consultant, its officers, employees, agents, and/or subcontractors shall not without written authorization from the City Manager or unless requested in writing by the City Attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the Services performed under this Agreement or relating to any project or property located within the City. Response to a subpoena or court order shall not be considered "voluntary," provided Consultant gives City timely notice of such court order or subpoena. 14.2. Consultant shall promptly notify City should Consultant, its officers, employees, agents and/or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed thereunder or with respect to any project or property located within the City. City 11 of 27 may, but has no obligation to, represent Consultant or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant. However, City's right to review any such response does not imply or mean the right by City to control, direct or rewrite the response. 14.3. Consultant's covenants and obligations under this Section shall survive the termination or expiration of this Agreement. 15.0 Subcontractors No portion of this Agreement shall be subcontracted without the prior written approval of the City. Consultant is fully responsible to City for the performance of any and all subcontractors. Authorized subcontracts, if any, shall contain provisions making the subcontractor subject to all requirements of this Agreement, in a form approved by City. 16.0 Prohibition Against Assignment, Transfer or Delegation Consultant shall not assign or transfer this Agreement or any rights, obligations or interest in this Agreement, or delegate any of its duties under this Agreement, either in whole or in part, without City's prior written consent, which may be withheld for any reason. Any purported assignment, transfer or delegation without City's consent shall be void and without effect, and shall entitle City to terminate this Agreement. 17.0 Inspection and Audit of Records Consultant shall maintain complete and accurate records with respect to all Services and other matters covered under this Agreement, including but expressly not limited to, all Services performed, salaries, wages, payroll, invoices, time cards, cost control sheets, costs, expenses, receipts and other records and Work Product with respect to this Agreement. Consultant shall maintain adequate records on the Services provided in sufficient detail to permit an evaluation of all Services in connection therewith. All such records shall be clearly identified and readily accessible. At all times during regular business hours, Consultant shall provide City, FEMA, DHS, Cal OES, and/or their designated representatives, with free access to such records, and the right to examine and audit the same and to make copies and transcripts as City deems necessary, and shall allow inspection of all program data, information, documents, proceedings and activities and all other matters related to the performance of the Services under this Agreement. Consultant shall retain all financial and program service records and all other records related to the Services and performance of this Agreement for at least three (3) years after the latest of the following: (i) expiration or termination of this Agreement, or (ii) final payment to Consultant under this Agreement, or (iii) the date FEMA 12 of 27 submits the final Federal Financial Report ("FFR"). City's rights under this Section 17.0 shall survive for three (3) years after the latest of the following: (i) expiration or termination of this Agreement, or (ii) final payment to Consultant under this Agreement, or (iii) the date FEMA submits the final FFR. Consultant shall further cooperate in any and all compliance reviews, audits and investigations conducted by City, FEMA, DHS, and Cal OES, as applicable, and/or their designated representatives. 18.0 Safety Requirements All work performed under this Agreement shall be performed in such a manner as to provide safety to the public and to meet or exceed the safety standards outlined by CAL OSHA and other applicable state and federal laws. City may issue restraint or cease and desist orders to Consultant when unsafe or harmful acts are observed or reported relative to the performance of the Services. Consultant shall maintain the work sites free of hazards to persons and property resulting from its operations. Consultant shall immediately report to the City any hazardous condition noted by Consultant. 19.0 Insurance 19.1. General Requirements. Consultant shall not commence work under this Agreement until it has provided evidence satisfactory to the City that Consultant has secured all insurance required under this Section. 19.2. Minimum Scope and Limits of Insurance. Consultant shall, at its sole cost and expense, procure, maintain and keep in full force and effect for the duration of the Agreement, insurance against claims for injuries to persons or damages to property that may arise from or in connection with the performance of this Agreement, as follows: 19.2.1 . Commercial General Liability Insurance: Consultant shall maintain limits no less than $2,000,000 per occurrence for bodily injury, personal injury and property damage; and if Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this Agreement/location or the general aggregate limit shall be twice the required occurrence limit: Coverage shall be at least as broad as the latest version of Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001 ). If Consultant is a limited liability company, the commercial general liability coverage shall be amended so that Consultant and its managers, affiliates, employees, agents and other persons necessary or incidental to its operation are insureds. 19.2.2. Automobile Liability Insurance: Consultant shall maintain limits no less than $1,000,000 per accident for bodily injury and property damage. Coverage shall be at least as broad as Automobile Liability: Insurance 13 of 27 Services Office Business Auto Coverage form number CA 0001, code 1 (any auto). 19.2.3. Workers' Compensation Insurance in the amount required by law; and Employer's Liability: with minimum limits of no less than $1,000,000 per accident and in the aggregate for bodily injury or disease. 19.2.4. Professional Liability (or Errors and Omissions Liability) Insurance: Consultant shall maintain professional liability (or errors and omissions liability) insurance that covers the Services to be performed in connection with this Agreement, with limits no less than $1,000,000 per claim/aggregate. Any policy inception date, continuity date, or retroactive date must be before the effective date of this Agreement. If a "claims made" policy is provided, then the policy shall be endorsed to provide an extended reporting period of not less than three years. 19.3. Acceptability of Insurers. The Insurance policies required under this Section shall be placed with insurers with a current A.M. Best's rating no less than A:VIII, licensed to do business in California, and satisfactory to the City. 19.4. Additional Insured. 19.4.1. For general liability insurance, City, its elected and appointed officials, officers, employees, agents, volunteers and those City agents serving as independent contractors in the role of City officials shall be covered as additional insureds with respect to the services or operations performed by or on behalf of the Consultant, including materials, parts or equipment furnished in connection with such work. 19.4.2. For automobile liability insurance, City, its elected and appointed officials, officers, employees, agents, volunteers and those City agents serving as independent contractors in the role of City officials, shall be covered as additional insureds with respect to the ownership, operation, maintenance, use, loading or unloading of any auto owned, leased, hired or borrowed by the Consultant or for which the Consultant is responsible. 19.4.3. These additional insured provisions shall also apply to any excess/umbrella liability policies. 19.5. Cancellations or Modifications to Coverage. The insurance policies shall contain the following provisions, or Consultant shall provide endorsements on forms supplied or approved by City to state: (i) coverage shall not be suspended, voided, reduced or canceled except after 30 days (or ten days for nonpayment) prior written notice by certified mail, return receipt requested, has been given to City; (ii) any failure to comply with reporting or other provisions of the policies, including breaches of warranties, shall not 14 of 27 affect coverage provided to City, its elected and appointed officials, officers, employees, agents, volunteers, and those City agents serving as independent contractors in the role of City officials. 19.6. Primary and Non-Contributing. Coverage shall be primary insurance as respects the City, its elected and appointed officials, officers, employees, agents, volunteers and those City agents serving as independent contractors in the role of City officials, or if excess, shall stand in an unbroken chain of coverage excess of the Consultant's scheduled underlying coverage and that any insurance or self-insurance maintained by the City, its elected and appointed officials, officers, employees, agents. volunteers and those City agents serving as independent contractors in the role of City officials, shall be excess of the Consultant's insurance and shall not be called upon to contribute with it. 19.7. Separation of Insureds. Each insurance policy shall contain standard separation of insureds provisions and shall not contain any special limitations on the scope of protection afforded to City, its elected and appointed officials, officers, employees, agents, volunteers and those City agents serving as independent contractors in the role of City officials. 19.8. Deductibles and Self-Insured Retentions. Any deductibles or self- insured retentions shall be declared to and approved by City. Consultant guarantees that, at the option of City, either: (i) the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects City, its elected and appointed officials, officers, employees, agents, volunteers and those City agents serving as independent contractors in the role of City officials; or (ii) Consultant shall procure a bond guaranteeing payment of losses and related investigation costs, claims and administrative and defense expenses. 19.9. Waiver of Subrogation. Each insurance policy required by this Agreement shall expressly waive the insurer's right of subrogation against City and its elected and appointed officials, officers, employees, agents, volunteers and those City agents serving as independent contractors in the role of City officials. Consultant hereby waives its own right of recovery and all rights of subrogation against City; and shall require similar express written waivers from any subcontractor. 19.10. Enforcement of Agreement Provisions (Non-Estoppel). Consultant acknowledges and agrees that any actual or alleged failure on City's part to inform Consultant of non-compliance with any insurance requirement does not impose additional obligations on City, nor does it waive any rights hereunder. 19.11. City Remedy for Noncompliance. If Consultant does not maintain the policies of insurance required under this Section in full force and effect during the term of this Agreement, or in the event any of Consultant's policies do not 15 of 27 comply with the requirements under this Section, City may either immediately terminate this Agreement or, if insurance is available at a reasonable cost, City may, but has no duty to, take out the necessary insurance and pay, at Consultant's expense, the premium thereon. Consultant shall promptly reimburse City for any premium paid by City or City may withhold amounts sufficient to pay the premiums from payments due to Consultant. 19.12. Evidence of Insurance. Prior to the performance of Services under this Agreement, Consultant shall furnish City with original certificates of insurance and all original endorsements evidencing and effecting the coverages required under this Section on forms satisfactory to and approved by City. The certificates and endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf, and shall be on forms provided by City if requested. Consultant may provide complete, certified copies of all required insurance policies to City. Consultant shall maintain current endorsements on file with City's Risk Manager. All certificates and endorsements shall be received and approved by the City before work commences. City also reserves the right to require complete, certified copies of all required insurance policies, at any time. Consultant shall also provide proof to City that insurance policies expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Consultant shall furnish such proof at least two weeks prior to the expiration of the coverages. 19.13. Indemnity Requirements Not Limiting. Procurement of insurance by Consultant shall not be construed as a limitation of Consultant's liability or as full performance of Consultant's duties under any provision of this Agreement. 19.14. Broader Coverage/Higher Limits. No representation is made that the minimum insurance requirements of this Agreement are sufficient to cover the obligations of Consultant under this Agreement. Consultant may also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the Services. If Consultant maintains broader coverage and/or higher limits than the minimums required above, City requires and shall be entitled to the broader coverage and/or the higher limits maintained by Consultant. 19.15. Subcontractor Insurance Requirements/Pass-Throuqh Clause. Consultant shall require each of its subconsultants and/or subcontractors that perform Services under this Agreement to maintain insurance coverage that meets all of the requirements of this Section. Consultant agrees to monitor and review all such coverages and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this Section. Consultant agrees to submit all agreements with consultants, subcontractors, and others engaged in the Services upon City's request. 16 of 27 19.16. Timely Notice of Claims. Consultant shall give City prompt and timely notice of demands or claims made or suits instituted that arise out of or result from Consultant's performance under this Agreement, and that involve or may involve coverage under any of the required insurance policies. 20.0 Indemnification, Hold Harmless, and Duty to Defend 20.17. Indemnity for Design Professional Services. To the fullest extent permitted by law, Consultant shall, at its sole cost and expense, protect, indemnify and hold harmless City, its elected and appointed officials, officers, attorneys, agents, employees, volunteers, successors, assigns and those City agents serving as independent contractors in the role of City officials (collectively "Indemnitees" in this Section 20.0), from and against any and all damages, costs, expenses, liabilities, claims, demands, causes of action, proceedings, judgments, penalties, bid protests, stop notices, liens, and losses of any nature whatsoever, including but not limited to fees of attorneys, accountants and other professionals and all costs associated therewith, and reimbursement of attorneys' fees and costs of defense (collectively "Claims"), in law or in equity, whether actual, alleged or threatened, to property or persons, including but not limited to, bodily injury, death, personal injury and property damage, to the extent arising out of, pertaining to, or relating to, in whole or in part, the breach of this Agreement and/or the negligence, recklessness or willful misconduct of Consultant and/or its officers, agents, servants, employees, contractors subcontractors, subconsultants and/or their officers, directors, agents, servants or employees (or any entity or individual for whom Consultant shall bear the legal liability) in the performance of design professional services under this Agreement by a "design professional," as the term is defined under California Civil Code § 2782.8(c). Notwithstanding the foregoing and as required by Civil Code § 2782.8(a), in no event shall the cost to defend the Indemnitees that is charged to Consultant exceed Consultant's proportionate percentage of fault. 20.18. Other Indemnities. 20.18.1. Other than in the performance of design professional services and to the fullest extent permitted by law, Consultant shall, at its sole cost and expense, protect, defend, hold harmless and indemnify the Indemnitees from and against any and all damages, costs, expenses, liabilities, claims, demands, causes of action, proceedings, judgments, penalties, bid protests, stop notices, liens and losses of any nature whatsoever, including but not limited to fees of accountants, attorneys and other professionals, and all costs associated therewith, and the payment of all consequential damages (collectively "Liabilities"), in law or equity, whether actual, alleged or threatened, to property or persons, including but not limited to, bodily injury, death, personal injury and property damage, in any manner arising out of, claimed to arise out of, pertaining to, or relating to the breach of this Agreement, and/or any acts, errors, omissions, 17 of 27 negligence, or willful misconduct of Consultant, its officers, agents, servants, employees, contractors, subcontractors, subconsultants, materialmen, or suppliers, or their officers, agents, servants or employees (or any entity or individual for whom Consultant shall bear legal liability) in the performance of the Services and/or this Agreement, except to the extent the Liabilities arise from the active or sole negligence or willful misconduct of the Indemnitees as determined by final arbitration or court decision or by the agreement of the Parties. Consultant shall defend the Indemnitees in any action or actions filed in connection with any Liabilities with counsel of the Indemnitees' choice, and shall pay all costs and expenses, including all attorneys' fees and experts' costs actually incurred in connection with such defense. Consultant shall reimburse the Indemnitees for any and all legal expenses and costs incurred by the Indemnitees in connection therewith. 20.18.2. Consultant shall defend, indemnify and hold harmless City in accordance with Sections 11.0 and 12.0. 20.19. Subcontractor Indemnification. Consultant shall obtain executed indemnity agreements with provisions identical to those in this Section 20.0 from each and every subcontractor, subconsultant, or any other person or entity involved by, for, with or on behalf of Consultant in the performance of this Agreement. If Consultant fails to obtain such indemnities, Consultant shall be fully responsible and indemnify, hold harmless and defend the Indemnitees from and against any and all Claims and/or Liabilities in law or equity, whether actual, alleged or threatened, arising out of, claimed to arise out of, pertaining to, or relating to, the breach of this Agreement, any acts, errors, omissions, negligence or willful misconduct of Consultant's subcontractor, subconsultant or other person or entity, and its officers, agents, servants, employees, materialmen, contractors, subcontractors, subconsultants, or their officers, agents, servants or employees (or any entity or individual for whom Consultant's subcontractor, subconsultant and/or such other person or individual shall bear the legal liability) in the performance of the Services or this Agreement, except to the extent the Claims and/or Liabilities arise from the sole negligence or willful misconduct of the Indemnitees as determined by final arbitration or court decision or by the agreement of the Parties. 20.20. Workers' Compensation Acts Not Limiting. Consultant's indemnification obligations under this Section, or any other provision of this Agreement, shall not be limited by the provisions of any workers' compensation act or similar act. Consultant expressly waives its statutory immunity under such statutes or laws as to City, its elected and appointed officials, officers, agents, employees, volunteers and those City agents serving as independent contractors in the role of City officials. 20.21. Insurance Requirements Not Limiting. City does not, and shall not, waive any rights that it may possess against Consultant because of the 18 of 27 acceptance by City, or the deposit with City, of any insurance policy or certificate required pursuant to this Agreement. The indemnities and obligations in this Agreement shall apply regardless of whether or not any insurance policies are determined to be applicable to the Claims or Liabilities asserted against City or any of the other Indemnitees. 21.0 Non-Discrimination and Equal Employment Opportunity 21.1. Consultant affirmatively represents that it is an equal opportunity employer. In the performance of this Agreement, In the performance of this Agreement, no person shall, on the basis of race, color, religious creed, sex, gender, gender identity, gender expression, marital status, national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information, sexual orientation or other basis prohibited by law, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under this Agreement or under any project, program or activity supported by the Agreement, as required by Title VI of the Civil Rights Act of 1964, as amended (42 U.S.C. § 2000d et seq.), Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990, Executive Order 11246 as amended by Executive Orders 11375 and 11478, the Civil Rights Restoration Act of 1987, and Federal Executive Order 12898 (Federal Actions to Address Environmental Justice in Minority Populations and Low-Income Populations). Consultant shall not discriminate against any employee, subcontractor, or applicant for employment because of race, color, religious creed, sex, gender, gender identity, gender expression, marital status, national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information, sexual orientation or other basis prohibited by law, and shall take affirmative action to ensure that subcontractors and applicants are employed, and that employees are treated during employment, without regard to their race, color, religious creed, sex, gender, gender identity, gender expression, marital status, national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information or sexual orientation. Consultant further covenants that in the performance of this Agreement, Consultant shall not discriminate, harass or retaliate against any of City's elected or appointed officials, officers, employees, consultants, contractors, subcontractors, or subconsultants on any such basis prohibited by law. 21.2. In the performance of this Agreement, Consultant shall further comply with the provisions of the California Fair Employment and Housing Act (Gov. Code §§ 12920-12999), the applicable regulations promulgated thereunder (2 Cal. Code Reg. § 11000 et seq.), the applicable provisions of Government Code §§ 11135-11139.5 and the regulations or standards adopted by City to implement such provisions. 19 of 27 22.0 Drug-Free Workplace Act Consultant, by signing this Agreement, hereby certifies that it shall provide a drug-free workplace in compliance with the Drug-Free Workplace Act of 1988, as amended. 23.0 Labor Certification By its signature hereunder, Consultant certifies that it is aware of the provisions of Section 3700 of the California Labor Code that require every employer to be insured against liability for Workers' Compensation or to undertake self-insurance in accordance with the provisions of that Code and agrees to comply with such provisions before commencing the performance of the Services. 24.0 Prevailing Wage and Payroll Records 24.1. California Prevailing Wage Rates. To the extent that this Agreement calls for services that, in whole or in part, constitute "public works" as defined in the California Labor Code, Consultant shall comply in all respects with all applicable provisions of the California Labor Code, including but not limited to those set forth in Exhibit B, attached hereto and incorporated by reference herein. 24.2. Federal Prevailing Wage Rates. Federal Requirements for Federal- Aid Construction Projects provisions shall apply to this Agreement and are made a part of the Agreement. The current Federal Prevailing Wage Determinations issued under the Davis-Bacon and related Acts shall apply to this Agreement and are made a part of the Agreement. When federal prevailing wage rates apply, Consultant must submit, with each invoice, a certified copy of the payroll for compliance verification. Invoice payment will not be made until the payroll has been verified and the invoice approved by City's Contract Administrator. If there is any conflict between the State prevailing wages and the Federal prevailing wages, the higher rate shall be paid. Any subconsultant agreement or other subagreement entered into as a result of this Agreement shall contain all the provisions of this clause. 25.0 Rebates, Kickbacks or Other Unlawful Consideration Consultant warrants that this Agreement was not obtained or secured through rebates, kickbacks or other unlawful consideration either promised or paid to any City employee. For breach or violation of this warranty, City shall have the right, in its discretion, to terminate this Agreement without liability, to pay only for the value of the work actually performed, or to deduct from this Agreement price or otherwise recover the full amount of such rebate, kickback or other unlawful consideration. 20 of 27 26.0 Prohibition on Expending City, State of Federal Funds for Lobbying (Byrd Anti-Lobbying Clause) 26.1. Consultant certifies, to the best of his or her knowledge and belief, that: 26.1.1. No State, Federal, or City appropriated funds have been paid or will be paid, by or on behalf of Consultant, to any person for influencing or attempting to influence an officer or employee of any local, State, or Federal agency, a Member of the State Legislature or United States Congress, an officer or employee of the Legislature or Congress, or any employee of a Member of the Legislature or Congress in connection with the awarding or making of this Agreement, or with the extension, continuation, renewal, amendment, or modification of this Agreement. 26.1.2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with this Agreement, Consultant shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. 26.1.3. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31 U.S.C. § 1352. Any person who fails to file the required certification shall be subject to a civil penalty of not less than ten thousand dollars ($10,000) and not more than one hundred thousand dollars ($100,000) for each such failure. 26.1.4. Consultant also agrees by signing this document that he or she shall require that the language of this certification be included in all lower tier subagreements, which exceed one hundred thousand dollars ($100,000), and that all such subrecipients shall certify and disclose accordingly. 27.0 Debarment and Suspension Certification 27.1. Consultant's signature affixed herein shall constitute a certification under penalty of perjury under the laws of the State of California, that Consultant or any person associated therewith in the capacity of owner, partner, director, officer or manager: 27.1.1. Is not currently under suspension, debarment, voluntary exclusion, or determination of ineligibility by any federal agency; 21 of 27 27.1.2. Has not been suspended, debarred, voluntarily excluded, or determined ineligible by any federal agency within the past three (3) years; and, 27.1.3. Does not have a proposed debarment pending; and, 27.1.4. Has not been indicted, convicted, or had a civil judgment rendered against it by a court of competent jurisdiction in any matter involving fraud or official misconduct within the past three (3) years. 27.2. Any exceptions to this certification must be disclosed to City. Exceptions will not necessarily result in denial of recommendation for award but will be considered in determining responsibility. Disclosures must indicate the party to whom the exceptions apply, the initiating agency, and the dates of agency action. 27.3. Exceptions to the Federal Government Excluded Parties List System maintained by the U.S. General Services Administration are to be determined by FEMA. 28.0 Clean Air Act 28.1. Consultant agrees to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act, as amended, 42 U.S.C. § 7401 et seq. 28.2. Consultant agrees to report each violation to City and understands and agrees that City will, in turn, report each violation as required to assure notification to the Federal Emergency Management Agency (FEMA), and the appropriate Environmental Protection Agency Regional Office. 28.3. Consultant agrees to include these requirements in each subcontract exceeding $150,000 financed in whole or in part with federal assistance provided by FEMA. 29.0 Federal Water Pollution Control Act 29.1. Consultant agrees to comply with all applicable standards, orders, or regulations issued pursuant to the federal Water Pollution Control Act, as amended, 33 U.S.C. § 1251 et seq. 29.2. Consultant agrees to report each violation to City and understands and agrees that City will, in turn, report each violation as required to assure notification to the Federal Emergency Management Agency (FEMA), and the appropriate Environmental Protection Agency Regional Office. 22 of 27 29.3. Consultant agrees to include these requirements in each subcontract exceeding $150,000 financed in whole or in part with federal assistance provided by FEMA. 30.0 Entire Agreement This Agreement contains the entire agreement of the Parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings, or agreements. This Agreement may only be modified by a writing signed by both Parties. 31.0 Severability The invalidity in whole or in part of any provisions of this Agreement shall not void or affect the validity of the other provisions of this Agreement. 32.0 Governing Law and Venue This Agreement shall be governed by and construed in accordance with the laws of the State of California, except that any rule of construction to the effect that ambiguities are to be resolved against the drafting party shall not be applied in interpreting this Agreement. Orange County, California shall be the venue for any action or proceeding that may be brought by reason of, that arises out of, and/or relates to any dispute under this Agreement (whether contract, tort or both). 33.0 No Third-Party Beneficiaries This Agreement is made solely for the benefit of the Parties to this Agreement and their respective successors and assigns, and no other person or entity shall be deemed to have any rights hereunder against either party by virtue of this Agreement. 34.0 Waiver No delay or omission to exercise any right, power or remedy accruing to City under this Agreement shall impair any right, power or remedy of City, nor shall it be construed as a waiver of, or consent to, any breach or default. No waiver of any breach, any failure of a condition, or any right or remedy under this Agreement shall be (i) effective unless it is in writing and signed by the Party making the waiver, (ii) deemed to be a waiver of, or consent to, any other breach, failure of a condition, or right or remedy, or (iii) deemed to constitute a continuing waiver unless the writing expressly so states. 35.0 Prohibited Interests: Conflict of Interest 23 of 27 35.1. Consultant covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which may be affected by the Services, or which would conflict in any manner with the performance of the Services. Consultant further covenants that, in performance of this Agreement, no person having any such interest shall be employed by it. Furthermore, Consultant shall avoid the appearance of having any interest, which would conflict in any manner with the performance of the Services. Consultant shall not accept any employment or representation during the term of this Agreement which is or may likely make Consultant "financially interested" (as provided in California Government Code §§ 1090 and 87100) in any decision made by City on any matter in connection with which Consultant has been retained. 35.2. Consultant further warrants and maintains that it has not employed or retained any person or entity, other than a bona fide employee working exclusively for Consultant, to solicit or obtain this Agreement. Nor has Consultant paid or agreed to pay any person or entity, other than a bona fide employee working exclusively for Consultant, any fee, commission, gift, percentage, or any other consideration contingent upon the execution of this Agreement. Upon any breach or violation of this warranty, City shall have the right, at its sole and absolute discretion, to terminate this Agreement without further liability, or to deduct from any sums payable to Consultant hereunder the full amount or value of any such fee, commission, percentage or gift. 35.3. Consultant warrants and maintains that it has no knowledge that any officer or employee of City has any interest, whether contractual, non- contractual, financial, proprietary, or otherwise, in this transaction or in the business of Consultant, and that if any such interest comes to the knowledge of Consultant at any time during the term of this Agreement, Consultant shall immediately make a complete, written disclosure of such interest to City, even if such interest would not be deemed a prohibited "conflict of interest" under applicable laws as described in this Section. 36.0 Final Payment Acceptance Constitutes Release The acceptance by Consultant of the final payment made under this Agreement shall operate as and be a release of City from all claims and liabilities for compensation to Consultant for anything done, furnished or relating to Consultant's work or services. Acceptance of payment shall be any negotiation of City's check or the failure to make a written extra compensation claim within ten (10) calendar days of the receipt of that check. However, approval or payment by City shall not constitute, nor be deemed, a release of the responsibility and liability of Consultant, its employees, subcontractors and agents for the accuracy and competency of the information provided and/or work performed; nor shall such approval or payment be deemed to be an assumption of such responsibility or liability by City for any defect or error in the work prepared by Consultant, its employees, subcontractors and agents. 24 of 27 37.0 Corrections In addition to the indemnification obligations set forth above, Consultant shall correct, at its expense, all errors in the work which may be disclosed during City's review of Consultant's report or plans. Should Consultant fail to make such correction in a reasonably timely manner, such correction may be made by City, and the cost thereof shall be charged to Consultant. In addition to all other available remedies, City may deduct the cost of such correction from any retention amount held by City or may withhold payment otherwise owed Consultant under this Agreement up to the amount of the cost of correction. 38.0 Fiscal Limitations 38.1 . Non-Appropriation of Funds. Payments to be made to Consultant by City for any Services performed within the current fiscal year are within the current fiscal budget and within an available, unexhausted fund. In the event that City does not appropriate sufficient funds for payment of Consultant's Services beyond the current fiscal year, this Agreement shall cover payment for Consultant's Services only to the conclusion of the last fiscal year in which City appropriates sufficient funds and shall automatically terminate at the conclusion of such fiscal year. 38.2. Grant Funding. This Agreement is subject to written modification or termination as necessary by City in accordance with requirements of the FEMA Grant and any future amendments or modifications to the FEMA Grant and/or any Federal Requirements applicable to the FEMA Grant. 39.0 Mutual Cooperation 39.1. City's Cooperation. City shall provide Consultant with all pertinent Data, documents and other requested information as is reasonably available for Consultant's proper performance of the Services required under this Agreement. 39.2. Consultant's Cooperation. Consultant agrees to work closely and cooperate fully with City's representative and any other agencies that may have jurisdiction or interest in the work to be performed. In the event any claim or action is brought against City relating to Consultant's performance of Services rendered under this Agreement, Consultant shall render any reasonable assistance that City requires. 40.0 Time of the Essence Time is of the essence in respect to all provisions of this Agreement that specify a time for performance; provided, however, that the foregoing shall not be construed to limit or deprive a Party of the benefits of any grace or use period allowed in this Agreement. 25 of 27 41.0 Attorneys' Fees If either party commences an action against the other party, either legal, administrative or otherwise, arising out of or in connection with this Agreement, the prevailing party in such litigation shall be entitled to have and recover from the losing party all of its attorneys' fees and other costs incurred in connection therewith. 42.0 Titles and Headings The titles and headings used in this Agreement are for convenience only and shall in no way define, limit or describe the scope or intent of this Agreement or any part of it. 43.0 Corporate Authority The person executing this Agreement on behalf of Consultant warrants that he or she is duly authorized to execute this Agreement on behalf of said party and that by his or her execution, the Consultant is formally bound to the provisions of this Agreement. IN WITNESS WHEREOF, the Parties hereto, through their respective authorized representatives have executed this Agreement as of the date and year first above written. [SIGNATURES ON FOLLOWING PAGE] 26 of 27 CITY OF SEAL BEACH CONSULTANT: Michael Baker International, Inc., a Pennsylvania Corporation By: 7._' .di ---44,14 " , os, By: Interim City Manager .._ .Ti Na rT . rl Its: V Ice P412- s-i Attest: -�� ,t BF4 7 By: .j,:.-oa ts,'S' , ,,Name: ,fie der 4 •� `, ,;`Its: ,ss c h " _,5.v.? By: .47 'fVW /A ; 3 `4= Please note, two signatures required G oria D. ar If-r, C int'' ��? %,for corporations pursuant to California r�8ER,,,,, fi@/'Corporations Code Section 313 from '',-CF COU ' each of the following categories: (i) the chairperson of the board, the president Approved as to Form: or any vice president, and (ii) the secretary, any assistant secretary, the chief financial officer or any assistant By: treasurer of such corporation.) Nicholas Ghirelli, City Attorney PROOF OF AUTHORITY TO BIND CONTRACTING PARTY REQUIRED 27 of 27 EXHIBIT A CITY REQUEST FOR PROPOSAL (DATED July 31 , 2024) City of Seal Beach Request for Proposals for Local Hazard Mitigation Plan Update (LHMP) ffffff,.-� SEA( e'• � . �dF • _ 0 'ammo= • 0 mom= • i `.m.5 1r 0 0 1.111.111 0 immilimmili i 0 INIMOIM■IMINII • • /' IIIMINII:_. . i ,, P ' C,•‘ Z IFOR`II fffff ��: RFP responses to be received until 2:00 P.M., August 26, 2024 in the City Clerk's Office ATTN: Gloria Harper, City Clerk Approved for Advertising: Brian Gray Emergency Services Coordinator Date Issued: July 31, 2024 Table of Contents I. INTRODUCTION 4 II. CITY INFORMATION 4 III. QUALIFICATIONS 5 IV. SCOPE OF SERVICES 5 V. DELIVERABLES 7 VI. CONTRACTING WITH SMALL AND MINORITY BUSINESSES, WOMEN'S BUSINESS ENTERPRISES, AND LABOR SURPLUS AREA FIRMS 8 VII. ADMINISTRATIVE ELEMENTS 9 VIII. PRE-PROPOSAL QUESTIONS; ADDENDA 9 IX. PROPOSAL SCHEDULE 10 X. SUBMITTAL REQUIREMENTS 10 XI. CONTENTS OF PROPOSAL 14 XII. FEE PROPOSAL 18 XIII. INTERVIEW 18 XIV. SELECTION PROCESS 19 XV. GENERAL CONDITIONS 20 EXHIBIT A 23 SAMPLE PROFESSIONAL SERVICES AGREEMENT 23 EXHIBIT B 24 FEMA GRANT 24 EXHIBIT C 25 FEMA CONTRACT PROVISIONS GUIDE Navigating Appendix II to Part 200 - Contract Provisions for Non-Federal Entity Contracts Under Federal Awards, Procurement Disaster Assistance Team (PDAT), June 2021 (FL-207-21-001)]. 25 EXHIBIT D 26 Page 2 of 30 EXHIBIT E 27 EXHIBIT F 28 DESIGNATION OF SUBCONTRACTORS 28 EXHIBIT G 29 NONCOLLUSION DECLARATION FORM TO BE EXECUTED BY THE PROPOSER AND SUBMITTED WITH PROPOSAL [Public Contract Code Section 7106] 29 EXHIBIT H 30 FEE PROPOSAL 30 EXHIBIT I 30 FEMA CONTRACT PROVISIONS GUIDE Standard Mitigation Grant Program (HMGP) Conditions, FEMA Region IX, August, 2018). Page 3 of 30 REQUEST FOR PROPOSALS FOR Local Hazard Mitigation Plan Update (LHMP) I. INTRODUCTION Hazard mitigation planning reduces loss of life and property by minimizing the impact of disasters. It begins with state, tribal, and local governments identifying natural disaster risks and vulnerabilities that are common in their area. After identifying these risks. they develop long-term strategies for protecting people and property from similar events. Mitigation plans are key to breaking the cycle of disaster damage and reconstruction. FEMA's Hazard Mitigation Grant Program provides funding to state. local. tribal, and territorial governments so they can develop hazard mitigation plans and rebuild in a way that reduces, or mitigates, future disaster losses in their communities. All state. local, tribal and territorial governments must develop and adopt hazard mitigation plans to receive funding for hazard mitigation project application. On November 21 , 2023, a grant award letter was sent to City of Seal Beach from FEMA to develop and adopt a FEMA approved Hazard Mitigation Plan meeting the requirements outlined in 44 CFR Part 201 and the most current FEMA hazard mitigation plan guidance. The project completion date under the grant award is November 21 , 2026. The City is seeking proposals from qualified companies/firms (Consultant) for development and preparation of a Local Hazard Mitigation Plan Update ("LHMP"). The completed LHMP will be used to apply for future infrastructure project grants. Qualified consultants that would like to be considered must submit a response ("Proposal") to this Request for Proposals ("RFP") no later than 2:00 PM on August 26th, 2024. Proposals must meet the requirements outlined in this RFP. II. CITY INFORMATION The City of Seal Beach was incorporated as a charter city in 1915, and operates under the City Council-City Manager form of government. The City of Seal Beach is a coastal city, containing approximately 13.23 square miles. Seal Beach is in the northwest portion of Orange County, and is located between the cities of Huntington Beach and Long Beach, and is generally bounded by the Pacific Coast Highway (SR1), Anderson Street (Sunset Beach), the Pacific Ocean. and the Naval Weapons Station. Other neighboring communities include Westminster, Garden Grove, Los Alamitos, and the unincorporated community of Rossmoor. Several other major state and federal highways cross through the City including the San Diego Freeway (1-405), I- 605 Freeway, and Garden Grove Freeway (SR 22). The City's westerly boundary largely follows the San Gabriel River. The northernmost portion of Seal Beach abuts the Los Alamitos Joint Forces Training Base (JFTB), which includes military aviation operations. Page 4 of 30 The City of Seal Beach is a full-service city with its own Police, Public Works, Community Development, Community Services/Recreation, Marine Safety & Lifeguard, Human Resources and Parking Departments. Fire protection services are provided through a contract with the Orange County Fire Authority. The City has an estimated population of 24,657. Due to its proximity to the Pacific Ocean, the City has a daytime population of approximately 40,000 during the summer months. The Seal Beach Leisure World Community, an active retirement community administered by the Golden Rain Foundation, is located on approximately 533 acres, and bound by the San Diego Freeway to the north, Westminster Boulevard to the south, Seal Beach Boulevard to the east, and the Los Angeles Department of Water and Power Haynes Generating Station and Cooling Channel to the west. Seal Beach Leisure World has approximately 6,482 cooperative apartments and 126 condominiums, and an estimated 10,775 senior residents. The provision of quality public safety services is the highest priority for the City Council and is reflected in both day-to-day circumstances as well as extraordinary occurrences. III. QUALIFICATIONS Minimum Qualifications • Valid California Professional license for the discipline of Work. • Valid City of Seal Beach business license for the term of the Agreement, if selected. • Demonstrated prior experience in preparing a LHMP for municipalities and other local governments of a similar size and scope and with similar amenities, communities. characteristics and services, with satisfactory references. • Proficiency with applicable regulatory agencies' statutes, rules and regulations, or ability to subcontract a firm to provide such services. Desirable Qualifications • Knowledge and experience with the City of Seal Beach's standards and practices, • Evidence of organizational commitment and experience planning for and working with community members with access and functional needs. IV.SCOPE OF SERVICES Each task shall comply with the minimum requirements of FEMA and state statutes, regulations, and guidance, including but not limited to, FEMA's Local Mitigation Planning Policy Guide (FP 206-21-0002 Released April 19, 2022, Effective April 19, 2023 OMB Collection #1660-0062), as amended. The Guide is available at the following link: Page 5 of 30 https://www.fema.gov/sites/default/files/documents/fema local-mitigation- planning-handbook 052023.pdf Task 1: Project Management This task includes general project management and administrative functions such as regular communications with City staff, coordination with stakeholders including community members, businesses, faith-based and community organizations, nonprofit groups, schools and other education institutions, and other local, regional, county, state and federal governmental agencies, record keeping and progress meetings and minutes with City staff and City Council. Task 2: Safety Analysis Based on the City's LHMP dated May 2019, and current FEMA statutes and regulations, the Consultant will analyze existing conditions and historical trends and analyze the systemic and specific safety needs of the City. Consultant shall develop a geospatial identification of higher risk locations. The consultant shall identify disadvantaged communities in the City to ensure that the proposed citywide solutions in the LHMP are equitable and proportional in their benefits to the disadvantaged communities. A copy of the City's adopted LHMP may be obtained online at the following link: https://sealbeachpd.com/wp-content/uploads/2020/02/City-of-Seal-Beach-Local-Hazard- Mitigation-Plan.pdf Task 3: Engagement and Collaboration The proposed LHMP will be developed in collaboration with key stakeholders that may include the local and neighboring communities, businesses, local transportation providers (OCTA), Seal Beach Police Department, Orange County Sheriff's Department, Orange County Fire Authority, Los Alamitos Unified School District, Naval Weapons Station Seal Beach, Caltrans. Golden Rain Foundation, as well as advocacy groups promoting public health and safety. The Consultant will meet with City staff and public agency Stakeholders up to three times during the development of the plan, either in-person or virtually online at the discretion of the City. The Consultant shall also organize and hold additional community workshops with general members of the public using an interactive format to gain insight and input from the City's residents on perceived hazards. The Consultant will reach out to disadvantaged communities in the City to ensure their participation. Task 4: Policy and Process Changes Utilizing the City's LHMP dated May 2019, the Consultant will review the City's related planning documents, policies, plans, programs, standards, and institutional alignment with current federal statutes and regulations, and best practices. In addition to the City's adopted LHMP described above, the City's existing documents to be reviewed also include but are not limited to: Seal Beach General Plan and Specific Plans, California Strategic Highway Safety Plan (SHSP), Caltrans Local Roadway Safety Manual, Caltrans Standard Plans (current edition), Emergency Operation Plan, Evacuation Plan, and FEMA Local Hazard Mitigation Plan guidelines (current edition). Page 6 of 30 Task 5: Strategy and Project Selections The Consultant will collaborate with the City and Stakeholders to identify top emphasis areas and establish safety goals and strategies (including FEMA approved mitigation efforts) to implement new plan. The Consultant will conduct a field review and perform a records search to collect any data or City characteristics that are missing or unavailable and to gain an understanding of the City's hazard threats. The Consultant will establish measurable objectives and goals in the draft LHMP for City review. The goals and objectives will be used to measure progress over time after an Action Plan is developed or updated, including outcome data. The LHMP will include a list of specific projects and strategies and description of programs of projects and strategies and explains prioritization criteria used. The list should contain interventions focused on infrastructure, behavioral, and/or operational safety. The consultant will also develop conceptual drawings and cost estimates for the recommended projects. Task 6: Development of Final LHMP Draft and Final Report: The Consultant will develop a draft LHMP based on the findings from Tasks 1-5 following the Local Hazard Mitigations guidelines from FEMA. The Consultant will meet with City staff to review the draft plan and then develop the Final LHMP which incorporates stakeholder and public comments to the public review draft, and revisions based on comments from the City, Cal OES and FEMA. The Consultant shall submit the Final LHMP to the City to enable the City to submit the LHMP to Cal OES and FEMA Region IX for review and approval, and the Consultant will prepare the final submission of the LHMP to both Cal OES and FEMA in the manner they and the City require. The Consultant shall submit the Final LHMP to the City twelve months after receipt of a formal Notice to Proceed (NTP) and shall make the presentation of the Final LHMP to the City Council. The Consultant is responsible for all plan revisions from Cal OES State Mitigation Officer. FEMA and the City until it is adopted by the Seal Beach City Council. The Consultant shall perform all services in a manner sufficient for completion of the LHMP within the time deadlines required by Cal OES requirements and the FEMA Grant. The Consultant will work with City staff to determine the schedule of future updates, including the frequency and possible reporting elements. Task 7: Closeout The Consultant shall submit information about the value of work performed by minority and DBE subconsultants on the project and any other documentation requested by the City, Cal OES and/or FEMA. V. DELIVERABLES The Consultant shall: Page 7 of 30 1. Convene, at a minimum, three stakeholder meetings with City staff and public agencies, and at a minimum, three stakeholder meetings with members of the public, and prepare agendas, presentations, and meeting minutes for stakeholder meetings. 2. Prepare agendas and meeting minutes with staff, and preparation of agendas and materials and make presentations to City Council. 3. Organize and conduct at least two community workshops in addition to stakeholder meetings and City Council meeting. 4. Prepare the LHMP per Section III (Scope of Services) above, including: a. Preliminary LHMP (65% Complete) b. Draft LHMP (90% Complete) c. Final LHMP (signed and stamped) The final LHMP shall be submitted and approved by Cal OES and FEMA and include supporting documentation; and thereafter submitted for approval and adoption by the City Council. The Project Timing and Milestones are set forth in Section VII. The Consultant will provide the City with six (6) hard copies of the Preliminary, LHMP, Draft LHMP and Final LHMP in professionally bound color format as well as six (6) flash drives with the complete plan, maps, graphs, charts, tabs, and all supporting documentation. VI.CONTRACTING WITH SMALL AND MINORITY BUSINESSES, WOMEN'S BUSINESS ENTERPRISES, AND LABOR SURPLUS AREA FIRMS If the Consultant includes subconsultants in the Proposal, the Consultant must take all necessary affirmative steps to assure that minority businesses, women's business enterprises, and labor surplus area firms are used when possible. Affirmative steps must include all of the following: 1 . Placing qualified small and minority businesses and women's business enterprises on solicitation lists. 2. Assuring that small and minority businesses, and women's business enterprises are solicited whenever they are potential sources. 3. Dividing total requirements, when economically feasible, into smaller tasks or quantities to permit maximum participation by small and minority businesses, and women's business enterprises. 4. Establishing delivery schedules, where the requirement permits, which encourage participation by small and minority businesses, and women's business enterprises. Page 8 of 30 5. Using the services and assistance, as appropriate, of such organizations as the Small Business Administration and the Minority Business Development Agency of the Department of Commerce. 6. Proposers shall submit evidence and adequate documentation to the City of their compliance with the above good faith efforts steps upon request. VII. ADMINISTRATIVE ELEMENTS 1 . Award of Contract and Execution. Selection of a consultant pursuant to this RFP is at the City's sole discretion. If the City decides to award a contract under this RFP, the selected Consultant shall execute a written contract with the City in the form of the City's professional services agreement, and return the executed Contract to the City within fifteen (15) working days from the date of delivery of the Contract and related Contract Documents to the selected Consultant. Additionally, the Consultant shall also secure all insurance and City business license as herein specified, and provide them to the City, within that same 15-day period. Failure or refusal to timely enter into the Contract or to conform to any of the stipulated requirements shall be just cause for the rejection of the Consultant. In such event, the City may award the Contract to a lower ranked proposer or may reject any or all proposals. A sample Professional Services Agreement is included in this RFP as Exhibit A. The City reserves the right to modify the Contract based on the final negotiations with the selected Consultant, if any. 2. Representatives. The Consultant shall assign a responsible representative and an alternate to perform the assigned tasks. Both staff members shall be identified in the proposal. The Consultant's representative will be responsible for all duties from contract negotiations through project completion. If the primary representative is unable to continue with the project. then the alternate representative will become the primary representative. Any other changes in responsible representative must be approved, in advance, by the City. The City will have the right to reject other proposed changes in personnel and may consider any other changes in responsible personnel a breach of contract. 3. Financial Management. Entry into a contract is dependent upon the Consultant having an adequate financial management and accounting system as required by 48 CFR Part 31 and 2 CFR Part 200, and compliance with all other City and applicable federal requirements. 4. Project Timing and Milestones. The selected Consultant shall complete the project in twelve months from the NTP. The Consultant shall submit the LHMP for City review at the preliminary (65% complete), draft (90% complete) and final (100% complete) stages, respectively. VIII. PRE-PROPOSAL QUESTIONS; ADDENDA For answers to questions or particulars regarding this Request for Proposal, all interested parties shall contact: Page 9 of 30 Brian Gray Emergency Services Coordinator Seal Beach Police Department 911 Seal Beach Blvd Seal Beach, CA 90740 bgray@sealbeachca.gov (562) 799-4100 extension 1145 All questions and requests for clarification must be in writing. All requests for information and questions will also be posted on the City's website www.sealbeachca.gov The City will respond in writing to all questions and requests for clarification received by August 5th, 2024. Responses to requests for information and questions, and any changes, additions or deletions to this RFP will be issued by a written Addendum by the City and also posted on the City of Seal Beach's website at www.sealbeachca.gov. Interested consultants should check this web page daily for queries and new information and Addenda concerning this RFP. It is each proposer's sole responsibility to monitor this website for possible addenda to this RFP. Failure of a proposer to retrieve addenda from this site shall not relieve the proposer of the requirements contained therein. Additionally, failure of a proposer to return signed addenda, when required, may be cause for rejection of his/her/its proposal. No formal Pre-Proposal Meeting will be held. IX.PROPOSAL SCHEDULE The tentative RFP process schedule is as follows. All of the following dates are estimates, the City reserves the right to modify the schedule at any time. Any schedule change affecting the RFP submittal will be distributed by addendum in accordance with Section VIII of this RFP. • Request for Proposal Solicitation 07/31/2024 • Pre-Proposal Question Deadline 08/12/2024 • Proposal Submittal Deadline 08/26/2024, 2:00 p.m. • Consultant Interview (if conducted) August 2024 • Contract Award by City Council (if any) September 2024 • Contract Execution Date September/October, 2024 • Notice to Proceed October/November 2024 X. SUBMITTAL REQUIREMENTS 1 . Submittal Deadline. Proposals are due by 2:00 PM on August 26, 2024, and shall be submitted to the following: Gloria Harper Page 10 of 30 City Clerk 211 Eighth Street Seal Beach, CA 90740 GHarpersealbeachca.gov (562) 431-2527 ext. 1305 Proposals received after the date and time listed above will not be accepted or considered for this Project. Postmarks will not be accepted. Facsimiles and/or electronic transmissions will not be accepted. Proposals submitted to any person or location other than that specified above will not be accepted. 2. Submittal Format. The Proposal shall comply with the following requirements: • One (1) original of the Proposal printed in color; • Two (2) hard copies in color; and • One (1) copy of the Proposal in a PDF format on a flash drive . 3. Preparation Costs. The City is not responsible for any costs or expenses incurred by a firm or other consultant in responding to this RFP and will not reimburse firms for any costs or expenses incurred in preparing proposals in response to this RFP, whether or not they submit a proposal to the City, and whether or not an award of contract is made by the City. The costs to prepare and submit a proposal will be the responsibility of each Consultant. 4. Property Rights. All proposals received, and all information and documentation contained in any proposal submitted becomes the property of the City of Seal Beach, and shall not be returned. The City reserves the right to retain all proposals submitted, and to use any idea in a proposal regardless of whether the proposal was selected. Additionally, all property rights, including but not limited to copyright and publication rights of all information, reports and other documents and writings produced by the selected consultant in connection with services performed under this Agreement shall be vested in the City. 5. Confidentiality/Public Records. All proposals, and information and documentation contained in any proposal submitted, will become a public record and are subject to public inspection under the California Public Records Act (Government Code Sec. 6250 et seq.). Any language purporting to render the entire proposal confidential or propriety will be ineffective and will be disregarded. Provided, however, that proposals will not be subject to disclosure until a decision, if any, has been made to recommend a consultant to the City Council, to terminate this process, or to reject all proposals. Once that decision is made, all proposals are subject to public disclosure. The City shall not in any way be liable or responsible for the disclosure of any proposal or information or documentation contained in any proposal. 6. Protests. A proposer may protest this RFP process or a contract award only in accordance with the following procedures. Page 11 of 30 Protests by aggrieved proposers must be submitted in writing no later than 5:00 pm within five (5) working days after notification of proposed recommendation for award, if any. A "Notice of Proposed Award" is not an indication of City's acceptance of a proposal submitted in response to this RFP. Protests received after this date and time will not be considered. Protests shall be submitted to: City of Seal Beach Finance Department 211 Eighth Street Seal Beach, CA 90740 ATTN: Finance Director Postmarks will not be accepted. Facsimiles and/or electronic transmissions will not be accepted. Proposals submitted to any person or location other than that specified above will not be accepted. Protests should address all claimed errors in the RFP process, and should include all of the following information and documentation: a. The date and action taken resulting in the protest; and b. Identification of the material issue(s), including a detailed explanation of the basis of the protest, and the remedy sought; and c. All relevant information and documentation supporting the protest. The Finance Director will provide a written response to the complainant within five (5) working days following the informal meeting unless the complainant is notified more time is required. The response shall state the recommendation of the Finance Director. and the facts supporting his/her recommendation, and shall inform the protesting consultant that the protest will be referred to the City Council for final decision. The City Clerk will notify the complainant of the meeting date not less than five (5) working days prior to the date of the City Council meeting. The protesting consultant shall have the right to appear at the City Council meeting and to present oral and written documents and evidence on the protest. The decision of the City Council shall be final. 7. Federal Requirements. This RFP is subject to federal funding requirements as set forth in Part 200 of Title 2 of the Code of Federal Regulations ("CFR"), and Appendix II to Part 200, including but not limited to 2 CFR § 200.326. Additional information on the federal requirements and FEMA contract requirements is contained in the Exhibit B to this RFP (the Grant); Exhibit C to this RFP (FEMA Contract Provisions Guide, Navigating Appendix II to Part 200 - Contract Provisions for Non-Federal Entity Contracts Under Federal Awards. Procurement Disaster Assistance Team (PDAT), June 2021 (FL-207-21-001)); and Exhibit D to this RFP (Standard Mitigation Grant Program (HMGP) Conditions, FEMA Region IX, August, 2018). 8. Reservation of Rights. The issuance of this RFP does not constitute an agreement Page 12 of 30 by the City that any contract will actually be entered into by the City. Receipt of a proposal does not obligate the City to award a contract, or to enter into a contract. The City expressly reserves the right at any time to take any or all of the following actions, to the extent permitted by law, and as deemed to be in the best interests of the City: • To waive or correct any deviations, irregularities, defect or informalities in the RFP, any exhibit to the RFP, any RFP requirement, any proposal procedure, any selection process, and/or any Proposal. • To reject any or all Proposals, or any items or parts thereof.To reissue a Request for Proposals. • For any reason, to modify, amend or supplement all or any portion of this RFP, and/or any or all terms, conditions or portions of the RFP (including but not limited to, the selection procedures, deadlines for accepting proposals, the specifications or requirements for any materials, equipment or services to be provided under this RFP, qualifications, any Exhibit, and/or the requirements for contents or format of the Proposals, at any time and without prior notice. • To postpone opening of proposals for its own convenience. • The City recognizes that price is only one of several many criteria to be used in judging a product or service, and the City is not legally bound to accept the lowest priced RFP response, and to award the contract on the basis of the criteria set forth in this RFP in the best interests of the City. • To conduct pre-award discussions and/or pre-Contract negotiations with any or all responsive and responsible Consultants who submit RFP responses. • To procure any materials, equipment or services specified in this RFP by any other means. • To cancel or terminate this process at any time. • To inspect the Consultant's place of business prior to award or at any time during the term of the Agreement or any extension thereof. to determine the Contractor's capabilities and qualifications. • To verify the Consultant's submitted information by contacting any of Consultant's references. • To approve or disapprove the use of particular subcontractors. • To determine whether, in the City's sole opinion, a proposal meets the specifications and requirements of this RFP and reject any proposal that, in the City's sole opinion, fails to meet the detail or intent of the requirements. Where only one responsive proposal is received, the City may negotiate price with the sole responsive consultant, or it may reject the proposal, conduct a new RFP process, or cancel the RFP. The City may select the top one or more scoring proposers with which to negotiate, as deemed necessary by the City. 9. Acknowledgment and Acceptance of Terms and Conditions and City Standard Consultant Services Agreement. Submission of a proposal indicates acceptance by the proposer of the terms and conditions contained in the RFP, unless clearly and Page 13 of 30 specifically noted in the proposal submitted and confirmed in the Contract between the City and the selected consultant, if any. A copy of the City's Standard Professional Services Agreement is included in this RFP as Exhibit A for review. The selected Consultant is required to obtain and maintain coverage for the listed insurance policies throughout the project, a City business license, and comply with all other provisions of this RFP and the Agreement. The City reserves the right to modify the form of the Agreement at any time prior to execution by all parties. XI.CONTENTS OF PROPOSAL Required Information and Documentation be Submitted. Proposals shall include, at a minimum, the following information and documentation: Cover Letter Financial Responsibility Table of Contents Labor, Equipment and Materials Project Understanding/Approach/Scope of Bankruptcies Services Past Litigation, Arbitrrations and Local Staffing List Mediations Designation of Subcontractors Form Terminated Contracts Resumes Exceptions Company Qualifications and Experience Fee Proposal Schedule/Hours Contract Signatories Contract Signatories DIR Registration Number/CSLB Noncollusion Declaration Form Number References Unique Entity Identifier (UEI) Conflict of Interest Statement Business Entity The Proposal shall be a maximum of 25 pages, excluding cover page, cover letter, table of contents, resumes, completed exhibits or appendices and report dividers. Cover Letter: The Cover Letter shall provide an executive summary of the Proposal and also designate the Consultant's authorized representative regarding this RFP and include a statement that this RFP shall be incorporated in its entirety as a part of the Consultant's proposal. The Cover Letter shall not exceed two pages. Table of Contents: The table of contents shall list the sections of the Proposal with page numbers and information in each section, and a list of exhibits or appendices. Project Understanding/Approach/Scope of Services: Describe the Consultant's understanding of the project identifying, any key issues that may need special attention. Describe how the Consultant will approach the scope of services and each task needed to complete the project, and include the conflict of interest statement as outlined in Section VII. Any task assumptions and/or exclusions shall be clearly identified. Local Staffing List: The Proposal shall include an organizational chart showing the names, positions, responsibilities, and availability of the individual(s) that would be assigned to this Agreement, including subconsultants. The Proposal shall identify the Page 14 of 30 individual(s) authorized to negotiate the contract on behalf of the Consultant and the Consultant's project manager, and explain the communication lines with City's Project Manager/Emergency Services Coordinator. Designation of Subcontractors/Self-Performance: The Consultant may utilize the services of specialty subcontractors (Subconsultants) on those parts of the Work that, under normal contracting practices, are performed by specialty Subconsultants, except that the Consultant shall perform, with its own organization, Services amounting to at least 50 percent of the Contract Price, and the amount of any such "Specialty Items" so performed will be deducted from the Contract Price before computing the amount required to be performed by the Consultant with its own organization. Unless a specific Subconsultant is listed by the Proposer, the Consultant is representing to the City that the Proposer has all appropriate licenses, certifications, and registrations to perform the work hereunder. Subconsultants are subject to the same requirements of this RFP and all state and federal requirements that are applicable to the Consultant. If the Consultant proposes to use Subconsultants, Exhibit F (Designation of Subcontractors), must be completed, signed and submitted as part of the Proposal. The Proposal must include a written statement by the Consultant acknowledging that the individuals included in the organizational chart will perform the work, and that the team members will not be replaced or removed from the team without prior written approval from the City. After submission of his/her/its proposal, the Consultant shall not award Work to any unlisted Subconsultant(s) without prior written approval of the City. The Consultant shall be fully responsible to the City for the performance of the Consultant's employees, Subconsultants, and all other persons either directly or indirectly employed or retained by them. Nothing contained herein shall create any contractual relation between any Subconsultant and the City. Resumes: Resumes of the Consultant's proposed staff and Subconsultants' proposed staff shall be provided as an exhibit or appendix to the Proposal. Company Qualifications and Experience: The Proposal shall contain a summary of the Consultant's qualifications, including background and experience, including descriptions of previous projects completed by the Consultant's current employees of similar type, size and scope within the past five (5) years. Projects shall include date of contract; date of completion; client reference information including agency name, contact person name, telephone number and email address; original contract amount; final contract amount; whether any claims were filed by the consultant or agency in connection with the project; and if so, the outcome of any claims. Schedule/Hours: The Proposal must include an anticipated schedule and number of hours necessary to complete each of the anticipated task/phase, anticipated milestone dates, meetings, document review periods and the overall project. Noncollusion Declaration Form: The Consultant shall submit the executed Noncollusion Declaration Form as part of the Proposal (Exhibit G). Page 15 of 30 References: The Consultant shall provide a minimum of five (5) references from public agencies for whom the Consultant has prepared a LHMP within the last five (5) years. Information shall include, at a minimum: • Agency name • Scope of work and/or services provided, separately listed for the Consultant and for each Subconsultants, if any. • Project outcome • Design services, construction value, addenda/change orders • Funding source • Dates • Staff assigned to referenced engagement that will be designated for work per this RFP • Client project manager name, valid telephone number, and email Conflict of Interest Statement. In the Proposal, the Consultant shall disclose any financial, business or other relationship with the City of Seal Beach (including City employees and City Council members) that may have an impact upon the outcome of the contract. The Consultant shall also list current clients who may have a financial interest in the outcome of this contract. Financial Responsibility. The Proposal shall include a brief statement affirming that the Consultant and subconsultants have adequate financial management and accounting systems. Labor, Equipment and Materials. The Proposal must include the Consultant's acknowledgment that the Consultant shall provide all necessary personnel, instruments, equipment, and materials to perform the described services. Bankruptcies: The Proposal shall state "yes" or "no" whether, in the last five (5) years, the Consultant, and/or any principal having an interest in the Consultant or Proposal, has been in bankruptcy, receivership, and/or reorganization. If the answer is "yes", the Proposal shall provide the following information: (i) the type of proceeding (bankruptcy, receivership or reorganization); (ii) the name(s) of the parties to the bankruptcy, receivership or reorganization; (iii) whether voluntary or involuntary, (iv) the date of filing, (v) the case number and name of the bankruptcy court or other tribunal where filed, (vi) if bankrupcy, the type of bankruptcy); and (vi) the judgment or other outcome. Past Litigation, Arbitrations and Mediations: The Proposal shall state "yes" or "no" whether, in the past five (5) years. the Consultant, and/or any principal having an interest in the Consultant or Proposal, has been a party to any arbitrations, lawsuits, settlement and/or mediations (whether in or out of court). If the answer is "yes", the Proposal shall provide the following information: (i) the type of proceeding (arbitration, lawsuit, settlement or mediation); (ii) the name(s) of the parties to each such proceeding; (iii) the name of the court or other tribunal; (iv) the names, addresses and telephone numbers of contact person for the parties: (v) a summary of the parties' claims and defenses; and (v) the outcome. Page 16 of 30 Terminated Contracts: The Proposal must state "yes" or "no" whether, in the past five (5) years, the Consultant or any principal having an interest in the Proposal (a) has ever had a contract terminated by the owner or a public agency; (b) has ever failed to complete a project for an owner or a public agency; and/or (c) has ever been terminated for cause, even if it was converted to a "termination for convenience." If the answer is "Yes" to any • of these questions, the Proposal must include an explanation of the circumstances, including: ((i) the names of the Consultant or other principal involved; (ii) the type of contract or project; (iii) the owner or public agency's name, (iv) the names, addresses and telephone numbers of contact person for the owner or agency involved; and (v) a summary of the reason(s) for the termination or failure to complete the project. Exceptions: Exceptions to any portion of the RFP and/or the City's standard professional services agreement must be clearly identified in the Proposal. Identification of exceptions does not constitute City concurrence and acceptance. Exceptions may be negotiated with the top-ranked firm. Fee Proposal: The Consultant shall submit a firm Cost Plus Fixed Fee Proposal in a separate sealed envelope from the Proposal marked as "Local Hazard Mitigation Plan (LHMP) - Fee Proposal." In all other respects the Fee Proposal shall comply with the requirements of Sections X and XII of this RFP. The Fee Proposal is confidential and will not be unsealed until after all proposals have been reviewed, and the ranking has been completed. Upon selection of the most qualified firm, the associated Fee Proposal will be used as a basis for contract negotiations. A contract will be negotiated on the basis of the qualifications and experience of the Proposer and the submitted FeeProposal, and in consideration of reasonable and mutually agreed project costs and time requirements. Should successful negotiations not occur with the highest ranked firm, the City may, at its sole discretion, choose to enter negotiations with the second highest ranked firm, and so on. Contract Signatories: The Proposal shall provide the names and titles of the signatories authorized to sign the Agreement and bind the Consultant as required by California law. An agreement submitted by a corporation must be executed by two signatories as specified in California Corporation Code Section 313. An agreement submitted by a partnership must be executed by all partners comprising the partnership. An agreement submitted by a joint venture must so state and be signed by each joint venturer. An agreement submitted by a limited liability company must be signed by a duly authorized member of the limited liability company. The Consultant shall provide evidence satisfactory to the City, such as an authenticated resolution of its board of directors, a certified copy of a certificate of partnership acknowledging the signer to be a general partner, or a power of attorney, indicating the capacity of the person(s) signing any Agreement if an award is made pursuant to this RFP. DIR Registration Number /CSLB Number and Class (if applicable): Clearly indicate the Consultant's Department of Industrial Relations registration number and Contractor's State Licensing Board number and class for the Consultant and any Subconsultant and provide the Consultant's and Subconsultant's license information. Page 17 of 30 Unique Entity Identifier (UEI): Clearly indicate the Consultant's Unique Entity ID (UEI) assigned by SAM.gov. Business Entity: Clearly indicate the Consultant's complete legal name, business entity type (i.e., a California corporation), state of formation, and principals. If the Consultant is operating under a fictitious business name, provide the complete name of the owner and complete fictitious business name. XII. FEE PROPOSAL The City of Seal Beach has been awarded a subrecipient grant to perform the update of the City's LHMP. Because there are limited funds available, and in order to assure that the City of Seal Beach is able to acquire professional services based on the criteria set forth in this RFP and federal requirements, the Proposal shall include a firm Cost Plus Fixed Fee proposal for all tasks associated with the LHMP development. which shall include all labor, travel, supplies, materials, insurance, licenses, other costs, and profit for the entire project. Proposing Consultants will be required to submit certified payroll records, as required. The Consultant shall provide a fee schedule outlining all applicable employee classifications and hourly rates for each task and subtask as well as any other direct costs. The proposal shall provide a breakdown of fees associated with each project task and associated review and approval stage. the Fee Schedule for the project that is submitted in a separate sealed envelope (as outlined above), shall include all work necessary to complete the project. The Consultant shall also take into consideration the following: 1. Compensation for services, and any optional tasks, provided will be on a not-to- exceed amount that shall include all costs, expenses, and profit. 2. Proposal pricing shall include any and all applicable license, insurance coverage, endorsements, bonding, labor, materials, supplies, equipment, and if necessary any wage compliance deemed necessary to perform the work or services as part of the project described in this RFP. 3. Fee proposal and billing rates shall remain effective for the term of the Agreement. Any anticipated billing/rate adjustments shall be clearly identified in the Proposal. 4. The Consultant's standard billing rates for all classifications of staff likely to be involved in the project shall be included with the fee proposal along with the mark- up rate for any non-labor expenses and sub-consultants, if allowable. Any anticipated fee adjustments shall be clearly noted. 5. The City will negotiate the final fee with the top-ranked consultant, if necessary. XIII. INTERVIEW Page 18 of 30 Top ranked consultant team(s) may be interviewed by the selection committee. Proposed key personnel from the Project Team may be requested to present the teams' and their qualifications at an interview. XIV. SELECTION PROCESS Proposals will be evaluated on the basis of the response to all provisions of this RFP. The City may use some or all of the following criterion in its evaluation and comparison of proposals submitted. The criteria listed are not necessarily an all-inclusive list. The order in which they appear is not intended to indicate their relative importance. The City reserves the right to modify the evaluation criterion and percentage of score as deemed appropriate prior to the commencement of evaluation. POTENTIAL EVALUATION CRITERIA Completeness of Response (Pass/Fail) Responses to this RFP must be complete. Responses that do not include the proposal content requirements identified within this RFP and subsequent addenda and do not address each of the items listed below will be considered incomplete, may be rated a Fail in the Evaluation Criteria and may receive no further consideration. Qualifications & Experience (35%) Experience and technical competence of the firm and key personnel on similar projects of equal complexity. Organization & Approach (30%) Understanding and approach to the Work including, but not limited to, task breakdown, scheduling, and staffing. References & Familiarity (20%) References and familiarity with state and grant procedures. Financial Management and Account System Requirements (5%) Cost Control and Budgeting Methodology. Proposer has a system or process for managing cost and budget. Evidence of successful budget management for a similar project. Conformity (10%) Willingness to agree to all terms of the professional services agreement. Page 19 of 30 All proposals received as specified will be evaluated by City staff in accordance with the abovementioned. During the evaluation period, the City may do any or all of the following: generate a "short list" and conduct interviews with the top candidates; conduct on-site visits and/or tours of the candidates' places of business. Consultants should be aware that award may be made without consultant visits, interviews, or further discussion or negotiations. Selection and award, if any, shall be based on the City's determination of the Consultant's demonstrated competence and on the professional qualifications necessary for the satisfactory performance of the services required, as reflected in the criteria listed above, and shall not be awarded solely based on cost. The City will consider total compensation after the City is satisfied that the selected Consultant has demonstrated the competence and professional qualifications necessary for the satisfactory performance of the services required. Costs will be evaluated in order to determine if the services will be performed at fair and reasonable prices to the City. If the City determines to award a contract, when the final selection is made and all of the terms of the Agreement have been established, a recommendation of award will be made to the Seal Beach City Council. The award of a contract (agreement), if any, is contingent upon the successful negotiation of terms, acceptability of fees, and formal approval by the City Council. XV. GENERAL CONDITIONS A. Proposal Signatures In its Proposal, the Consultant shall execute all documents requiring signatures, and shall cause to be notarized all documents that indicate such a requirement. The Proposal shall be signed by an individual who is authorized to legally bind the Consultant to the terms of the Proposal. B. Business License Required The Seal Beach Municipal Code requires all businesses operating in the City to pay a business license tax. For more information, go to www.sealbeachca.gov . C. Labor Laws/Prevailing Wage Laws All work performed in connection with execution of this contract work shall be performed in compliance with all applicable laws, Seal Beach City Charter, ordinances, rules and regulations of federal, state, county or municipal governments or agencies (including, without limitation, all applicable federal and state labor standards, including the prevailing wage provisions of sections 1770 et seq. of the California Labor Code); and (b) all directions, rules and regulations of any fire marshal, health officer, building inspector, or other officer of every governmental agency now having or hereafter acquiring jurisdiction. The Consultant shall indemnify, defend and hold the City harmless from any and all claims, causes of action and liabilities based upon or arising from the failure of any work related to the Project to comply with all Page 20 of 30 such applicable legal requirements, including, without limitation, any such claims, causes of action or liabilities that may be asserted against or incurred by the City with respect to or in any way arising from the Project's compliance with or failure to comply with applicable laws, including all applicable federal and state labor requirements including, without limitation, the requirements of California Labor Code section 1770 et seq. California Prevailing Wage Rates: To the extent that any of the work and other services performed pursuant to this Agreement constitute a public work (as defined in California Labor Code section 1720) (the "Public Work"), the Consultant agrees that such Public Work shall comply with the requirements of California Labor Code sections 1770 et seq. The City makes no representation or statement that the project or any portion thereof, is or is not a "public work" as defined in California Labor Code section 1720. In all bid specifications, contracts and subcontracts for any such Public Work, the Consultant shall obtain the general prevailing rate of per diem wages and the general prevailing rate for holiday and overtime work in this locality for each craft, classification or type of worker needed to perform the Public Work, and shall include such rates in the bid specifications, contract or subcontract. Such bid specifications, contract or subcontract must contain the following provision: "It shall be mandatory for the consultant to pay not less than the said prevailing rate of wages to all workers employed by the contractor in the execution of this contract. The Consultant expressly agrees to comply with the penalty provisions of California Labor Code section 1775 and the payroll record keeping requirements of California Labor Code section 1771 ." Federal Prevailing Wage Rates. To the extent applicable. labor on this project shall be paid no less than the minimum wage rates established by the U.S. Secretary of Labor or the State of California's Dept. of Industrial Relations under the Davis-Bacon Act. A copy of the Davis-Bacon Wages can be found here: http://www.wdol.qov/ or provided upon request. Where federal and/or state prevailing wage laws apply, Contractor shall comply in all respects with all applicable provisions of the California Labor Code, except that where the wage rates calculated pursuant to the respective Labor Code and the Davis-Bacon Act provisions are different, the Consultant must pay the higher rate. D. Registration with the Department of Industrial Relations In accordance with Labor Code Sections 1725.5 and 1771.1, no contractor or subcontractor shall be qualified to bid on, be listed in a bid proposal, subject to the requirements of Section 4104 of the Public Contract Code, or engage in the performance of any contract for public work, unless currently registered and qualified to perform public work pursuant to Section 1725.5 [with limited exceptions for bid purposes only under Labor Code Section 1771 .1(a)]. The Department of Industrial Relations Registration Number shall be listed for the Consultant and each Subconsultant or other Subcontractor, if any, in the Proposal. E. Unique Entity Identifier (UEI): Page 21 of 30 The Proposal shall list its Unique Entity ID (UEI) assigned by SAM.gov. F. Contract Award: The selected Proposer shall enter into a written contract with the City, binding all terms and conditions of the Proposal and items negotiated prior to award of contract. The contract period shall be for the duration of the project unless modified in the terms of the Agreement executed with the City. G. Non-Obligation This RFP shall not be construed to create an obligation on part of the City to enter into a contract with a Consultant. The RFP is for solicitation of proposals only. As provided in Section X, the City reserves the right to reject any and all proposals or to accept the proposal that, in the supposition of the City, is of most value, or to terminate and cancel this procurement at any time without prior notice. ATTACHMENTS: Exhibit A: Sample Professional Services Agreement Exhibit B: FEMA Grant Exhibit C: FEMA Contract Provisions Guide, Navigating Appendix II to Part 200 - Contract Provisions for Non-Federal Entity Contracts Under Federal Awards, Procurement Disaster Assistance Team (PDAT), June 2021 (FL-207-21-001)] Exhibit D: Standard Mitigation Grant Program (HMGP) Conditions, FEMA Region IX, August, 2018). EXHIBIT E: Acknowledgment of Addenda EXHIBIT F: Designation of Subcontractors Form EXHIBIT G: Noncollusion Declaration Form EXHIBIT H: Fee Proposal [to be submitted in a separately sealed envelope] Page 22 of 30 EXHIBIT B TERMS FOR COMPLIANCE WITH CALIFORNIA LABOR LAW REQUIREMENTS 1. This Agreement calls for services that, in whole or in part, constitute "public works" as defined in Division 2, Part 7, Chapter 1 (commencing with Section 1720) of the California Labor Code ("Chapter 1"). Further, Consultant acknowledges that this Agreement is subject to (a) Chapter 1 and (b) the rules and regulations established by the Department of Industrial Relations ("DIR") implementing such statutes. Therefore, as to those Services that are "public works", Consultant shall comply with and be bound by all the terms, rules and regulations described in 1(a) and 1(b) as though set forth in full herein. 2. California law requires the inclusion of specific Labor Code provisions in certain contracts. The inclusion of such specific provisions below, whether or not required by California law, does not alter the meaning or scope of Section 1 above. 3. Consultant shall be registered with the Department of Industrial Relations in accordance with California Labor Code Section 1725.5 and has provided proof of registration to City prior to the Effective Date of this Agreement. Consultant shall not perform work with any subcontractor that is not registered with DIR pursuant to Section 1725.5. Consultant and subcontractors shall maintain their registration with the DIR in effect throughout the duration of this Agreement. If Consultant or any subcontractor ceases to be registered with DIR at any time during the duration of the project, Consultant shall immediately notify City. 4. Pursuant to Labor Code Section 1771.4, Consultant's Services are subject to compliance monitoring and enforcement by DIR. Consultant shall post job site notices, as prescribed by DIR regulations. 5. Pursuant to Labor Code Section 1773.2, copies of the prevailing rate of per diem wages for each craft, classification, or type of worker needed to perform the Agreement are on file at City Hall and will be made available to any interested party on request. Consultant acknowledges receipt of a copy of the DIR determination of such prevailing rate of per diem wages, and Consultant shall post such rates at each job site covered by this Agreement. 6. Consultant shall comply with and be bound by the provisions of Labor Code Sections 1774 and 1775 concerning the payment of prevailing rates of wages to workers and the penalties for failure to pay prevailing wages. Consultant shall, as a penalty to City, forfeit $200.00 for each calendar day, or portion thereof, for each worker paid less than the prevailing rates as determined by the DIR for the work or craft in which the worker is employed for any public work done pursuant to this Agreement by Consultant or by any subcontractor. 7. Consultant shall comply with and be bound by the provisions of Labor Code Section 1776, which requires Consultant and each subcontractor to: keep accurate payroll records and verify such records in writing under penalty of perjury, as specified in Section 1776; certify and make such payroll records available for inspection as provided by Section 1776; and inform City of the location of the records. 8. Consultant shall comply with and be bound by the provisions of Labor Code Sections 1777.5, 1777.6 and 1777.7 and California Code of Regulations, Title 8, Section 200 et seq. concerning the employment of apprentices on public works projects. Consultant shall be responsible for compliance with these aforementioned Sections for all apprenticeable occupations. Prior to commencing work under this Agreement, Consultant shall provide City with a copy of the information submitted to any applicable apprenticeship program. Within 60 days after concluding work pursuant to this Agreement, Consultant and each of its subcontractors shall submit to City a verified statement of the journeyman and apprentice hours performed under this Agreement. 9. Consultant shall not perform work with any Subcontractor that has been debarred or suspended pursuant to California Labor Code Section 1777.1 or any other federal or state law providing for the debarment of contractors from public works. Consultant and subcontractors shall not be debarred or suspended throughout the duration of this Contract pursuant to Labor Code Section 1777.1 or any other federal or state law providing for the debarment of contractors from public works. If Consultant or any subcontractor becomes debarred or suspended during the duration of the project, Consultant shall immediately notify City. 10. Consultant acknowledges that eight hours labor constitutes a legal day's work. Consultant shall comply with and be bound by Labor Code Section 1810. Consultant shall comply with and be bound by the provisions of Labor Code Section 1813 concerning penalties for workers who work excess hours. Consultant shall, as a penalty to City, forfeit $25.00 for each worker employed in the performance of this Agreement by Consultant or by any subcontractor for each calendar day during which such worker is required or permitted to work more than eight hours in any one calendar day and 40 hours in any one calendar week in violation of the provisions of Division 2, Part 7, Chapter 1, Article 3 of the Labor Code. Pursuant to Labor Code Section 1815, work performed by employees of Consultant in excess of eight hours per day, and 40 hours during any one week shall be permitted upon public work upon compensation for all hours worked in excess of eight hours per day at not less than one and one-half times the basic rate of pay. 11. California Labor Code Sections 1860 and 3700 provide that every employer will be required to secure the payment of compensation to its employees. In accordance with the provisions of California Labor Code Section 1861, Consultant hereby certifies as follows: "I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract." 12. For every subcontractor who will perform work on the project, Consultant shall be responsible for such subcontractor's compliance with Chapter 1 and Labor Code Sections 1860 and 3700, and Consultant shall include in the written contract between it and each subcontractor a copy of those statutory provisions and a requirement that each subcontractor shall comply with those statutory provisions. Consultant shall be required to take all actions necessary to enforce such contractual provisions and ensure subcontractor's compliance, including without limitation, conducting a periodic review of the certified payroll records of the subcontractor and upon becoming aware of the failure of the subcontractor to pay his or her workers the specified prevailing rate of wages. Consultant shall diligently take corrective action to halt or rectify any failure. 13. To the maximum extent permitted by law, Consultant shall indemnify, hold harmless and defend (at Consultant's expense with counsel reasonably acceptable to City) City, its elected and appointed officials, officers, employees, agents and independent contractors serving in the role of City officials, and volunteers from and against any demand or claim for damages, compensation, fines, penalties or other amounts arising out of or incidental to any acts or omissions listed above by any person or entity (including Consultant, its subcontractors, and each of their officials, officers, employees and agents) in connection with any work undertaken or in connection with the Agreement, including without limitation the payment of all consequential damages, attorneys' fees, and other related costs and expenses. All duties of Consultant under this Section shall survive the termination of the Agreement. EXHIBIT C FEMA GRANT (FEMA AWARD LETTER DATED NOVEMBER 21 , 2023 AND STANDARD MITIGATION GRANT PROGRAM (HMGP) CONDITIONS FEMA REGION IX, AUGUST, 2018) U.S.Department of Homeland Security FEMA Region 9 1111 Broadway,Suite 1200 Oakland,CA 94607 FEMA 'sir November 21, 2023 Nancy Ward, Director California Governor's Authorized Representative California Governor's Office of Emergency Services 3650 Schriever Avenue Mather, California 95655 Reference: Application Approval, HMGP DR-4683-1019-08P City of Seal Beach City Seal Beach Hazard Mitigation Plan FIPS Code: 059-1E938, Supplement 7 Dear Nancy Ward: We approve and issue Hazard Mitigation Grant Program (HMGP) funds for the City of Seal Beach (Sub-Recipient) HMGP DR-4683-1019-08P, City of Seal Beach Hazard Mitigation Plan. The total project cost is $160,722.00. As shown in the enclosed Obligation Report- Supplement 7, we are obligating $120,541.50 for the 75 percent Federal share; the 25 percent non-Federal share is $40,180.50. We are obligating$7,992.00 for the 100% Federal share Subrecipient Management Costs. These funds are available in SmartLink for immediate and eligible disbursements. The following is a summary of the approved funding: Approvals: Federal Share: Non-Federal Share: Total Project Cost: Supplement 7 $120,541.50 $40,180.50 $160,722.00 Management Costs $7,992.00 $0.00 $7,992.00 This HMGP project approval and obligation of funds are subject to the following conditions: 1. Scope of Work(SOW)—The City of Seal Beach will develop and adopt a FEMA approved Hazard Mitigation Plan to meet the requirements outlined in 44 CFR Part 201 and the most current FEMA hazard mitigation plan guidance. 2. Project Completion Date—The work schedule included with the project application indicates that the project will take 36 months to complete; therefore, the project completion date is November 21 2026. Please inform the sub-recipient that work completed after the disaster period of performance (POP) is not eligible for federal funding, and that federal funds may be de-obligated for work completed outside the POP when there is no approved time extension. www.fema.gov Nancy Ward November 21,2023 Page 2 of 2 3. Project Closeout—Within 120 days of project completion, all project funds must be liquidated and final closeout documentation for the project must be submitted to FEMA. Please note the project must comply with Code of Federal Regulations Title 2, Part 200 reporting requirements at the time of closeout. 4. Record of Environmental Consideration (REC)—In compliance with the National Environmental Policy Act(NEPA), this undertaking is categorically excluded (CE) from the need to prepare either an environmental assessment or environmental impact statement. 5. Standard Conditions—This project approval is subject to the enclosed Standard Mitigation Grant Program (HMGP) Conditions, amended August 2018. Please note that federal funds may be de-obligated for work that does not comply with these conditions. If you have any questions,please contact Aaron Lim, Grants Management Specialist, by email aaron.lim@fema.dhs.gov,or phone(510) 206-4633. Sincerely, Digitally signed by KATHRYN J KATHRYN J LIPIECKI LIPIECKI Date:2023.11.21 08:07:26-08'00' Kathryn Lipiecki Director, Mitigation Division FEMA Region 9 Enclosures (2): Obligation Report—Supplement 7 Standard Mitigation Grant(HMGP) Conditions cc: Ron Miller, Acting State Hazard Mitigation Officer, California Governor's Office of Emergency Services Robyn Fennig, Acting State Hazard Mitigation Officer, California Governor's Office of Emergency Services Joseph Purvis,Division Chief, California Governor's Office of Emergency Services Robert McCord, Chief, Hazard Mitigation Assistance Branch, FEMA Region 9 10/18/2023 FEDERAL EMERGENCY MANAGEMENT AGENCY HMGP-OB-01 6:30 AM HAZARD MITIGATION GRANT PROGRAM Obligation Disaster FEMA Amendment State Action Supplemental No Project No No Application ID No No State Recipient 4683 8 -P 0 1019 1 7 CA Statewide Subrecipient: SEAL BEACH POLICE DEPT Project Title:7% City of Seal Beach Local Hazard Mitigation Plan Subrecipient FIPS Code:059-1E938 Total Amount Total Amount Total Amount Total Amount Available Previously Allocated Previously Obligated Pending Obligation for New Obligation $120,541.50 $120,541.50 $0.00 $0.00 Subrecipient Management Project Amount Cost Amount Total Obligation IFMIS Date IFMIS Status FY $120,541.50 $7,992.00 $128,533.50 10/16/2023 Accept 2024 Comments Date: 10/16/2023 User Id: RHIRST Comment: Approved funding for HMGP 4683-1019-08P Orange County City of Seal Beach Hazard Mitigation Plan Federal Share: $120,541.5. SRMC:$7,992.00. Authorization Preparer Name: REILLY HIRST Preparation Date: 10/16/2023 HMO Authorization Name: STEPHANIE STEPHENS HMO Authorization Date: 10/16/2023 • Page 1 of 1 Standard Mitigation Grant Program (HMGP) Conditions FEMA Region IX, August,2018 The following list applies to Recipients and Subrecipients accepting HMGP funds from the Federal Emergency Management Agency(FEMA)of the Department of Homeland Security(DHS): 1. Applicable Federal, State, and Local Laws and Regulations. The Recipient/Subrecipient must comply with all applicable Federal, State,and Local laws and regulations, regardless of whether they are on this list or other project documents. DHS financial assistance Recipients and Subrecipients are required to follow the provisions of the State HMGP Administrative Plan,applicable Hazard Mitigation Assistance Uniform Guidance, and Uniform Administrative Requirements,Cost Principles, and Audit Requirements for Federal Awards located in Title 2 of the Code of Federal Regulations(CFR) Part 200, adopted by DHS in 2 CFR 302. 2. Financial Management Systems. The Recipient and Subrecipient must maintain financial management systems to account for and track funds, as referenced in 2 CFR 200.302. 3. Match or Cost Share. Non-federal match or cost share must comply with 2 CFR 200.306,the scope of work(SOW), and any agreements among the Subrecipient, the Recipient,and FEMA. 4. Budget Changes. Unanticipated adjustments are permitted within the approved total cost. However, if costs exceed the federal share,the Subrecipient must notify the Governor's Authorized Representative(GAR)of overruns before implementation. The GAR shall submit a written request for approval to FEMA Region IX. The subaward must continue to meet HMGP requirements, including cost effectiveness and cost share. Refer to 2 CFR 200.308 for additional information. 5. Real Property and Land. The acquisition,use, and disposition must comply with 2 CFR 200.311. 6. Equipment. The acquisition,use,and disposition must comply with 2 CFR 200.313. 7. Supplies. Upon project completion, FEMA must be compensated for unused supplies, exceeding $5,000(fair market value), and not needed for other federal programs. Refer to 2 CFR 200.314. 8. Procurement. Procurement procedures must be in conformance with 2 CFR 200.318-320. 9. Monitoring and Reporting Program Performance.The Recipient and Subrecipient must submit quarterly progress reports,as referenced in the 2 CFR 200.328 and State HMGP Administrative Plan. 10. Records Retention. In accordance with 2 CFR 200.333,financial/programmatic records related to expenditures must be maintained at least 3 years after the date of Recipient's final expenditure report. 11. Enforcement and Termination. If the Recipient or Subrecipient fails to comply with the award or subaward terms,whether stated in a Federal statute or regulation, the State HMGP Administrative Plan, subpplication,a notice of award, an assurance, or elsewhere,FEMA may take one or more of the actions outlined in 2 CFR 200.338, including termination or partial termination of the award or subaward outlined in 2 CFR 200.339. 12. Allowable Costs. Funds are to be used for allowable costs in compliance with 2 CFR 200.403,the approved SOW,and any agreements among the Subrecipicnt,Recipient,and FEMA. 1 EXHIBIT D ACCEPTED PROPOSAL (DATED August 26,2024) LOCAL HAZARD MITIGATION PLAN UPDATE lit 4 - 1 _ � -- _ - _-►� r.. *� ..yam.ROAD . . , ,... , .,....„ . . --.- t CLOSEDj1' rt : v: . _ 1 .•..,-4 .• ,-1 �� TSUNAMI HAZARD AHEAD .7 .....\: 1 �r�� � ........ ...L - �� i�j ! lt,„ : 7 ;..-':,- ,,,;,::;,,,,: f- - , It \ ' : k:',1 : ,,.,''c.ke" II• r ,r',: : • IN CASE OF SAND OR NLAND h . � 1 70 HIGH GROU 1i ; f! P'', Ilii . • i _._._.- 7____."... ______:- i :.,,.... • !rk. ' I>✓ . ' ;i I AUGUST 26, 2024 SUBMITTED TO SUBMITTED BY CITY OF SEAL BEACH 211 EIGHTH STREET Michael Baker SEAL BEACH, CA 90740 INTERNATIONAL Michael Baker We Make a Difference ference INTERNATIONAL August 26,2024 CITY OF SEAL BEACH ATTN: Brian Gray, Emergency Services Coordinator Seal Beach Police Department 911 Seal Beach Boulevard,Seal Beach, CA 90740 Subject: Proposal for the City of Seal Beach Local Hazard Mitigation Plan Update Dear Mr.Gray, Michael Baker International, Inc. (Michael Baker) is pleased to submit our proposal for the City of Seal Beach (City) Local Hazard Mitigation Plan (LHMP) Update for your consideration. Our team has an excellent track record preparing LHMPs in compliance with Federal Emergency Management Agency (FEMA) guidelines. By selecting the Michael Baker team, Seal Beach will benefit from the following advantages: TRUSTED CITY CONTRACTOR I Your Project Manager, Noelle Anderson, is a trusted contractor and collaborator with the Community Development Department since 2017. She is currently managing several safety and hazard mitigation related deliverables including:the City of Seal Beach Local Coastal Program, City of Seal Beach Safety Element Update and City of Seal Beach Environmental Justice Element.The Michael Baker team is embedded with City staff and stakeholders,which will streamline the LHMP update process. FEDERAL AND STATE GRANT FUNDING EXPERTS I The most critical reason to maintain an active LHMP is to maintain eligibility for FEMA hazard mitigation grant programs. Michael Baker crafts hazard mitigation actions to maximize grant funding opportunities. Our HMPs are valuable documents that assist with future resilience-based funding and capital improvement planning. Nationally, Michael Baker has helped secure $942,916,535 in grant funding for our clients-$69 million in funding specifically for California clients. PROVEN AND INNOVATIVE APPROACH I The Michael Baker team has prepared award winning LHMPs across Orange County, and prepared the first hazard mitigation plan for a City in California in compliance with the latest hazard mitigation policy update. Applying lessons learned, emerging trends, and best practices from these efforts, we will take a holistic approach to effectively integrate hazard mitigation planning and achieve meaningful results for the City of Seal Beach. We look forward to working with you on the LHMP update. Mr. Richard Beck is authorized to submit proposals on behalf of Michael Baker. The cost and fee proposal included will remain valid for 120 days. If you have questions regarding our submittal, please do not hesitate to contact Ms. Noelle Anderson at(949)855-3683 or noelle.anderson@mbakerintl.com. Sincerely, ortatA,010-- Richard Beck, Principal-in-Charge Noelle Anderson, Project Manager Vice President, Practice Executive Community Planning and Resilience Services (949)855—3687 I rbeck@mbakerintl.com (949) 855—36831 noelle.anderson@mbakerintl.com CITY OF SEAL BEACH REQUEST FOR PROPOSALS LOCAL HAZARD MITIGATION PLAN UPDATE AUGUST 26, 2024 4 1. PROJECT UNDERSTANDING, APPROACH, AND SCOPE OF WORK PROJECT UNDERSTANDING AND APPROACH It is our understanding that the City is seeking a consultant to update the 2018 Local Hazard Mitigation Plan(LHMP), pursuant to the Disaster Mitigation Act of 2000. The Michael Baker team has experience and representative HMPs approved under the new Local Mitigation Planning Policy Guide, issued by FEMA on April 19,2022,and effective April 19, 2023. Our local team based prepared and processed the first HMP to be approved in California under the new policy guidance, for the City of Yorba Linda during Summer 2023. The updated policy guidance requires additional stakeholders to be invited to participate in the planning process (such as representatives from academia, nonprofits, and groups that serve socially vulnerable populations) and places a high priority on considerations for socially vulnerable populations(such as the elderly,disabled,or low-income households).As our team has experience preparing and processing HMPs under the new policy guidance, our clients benefit from streamlined and expedited Cal OES and FEMA plan check reviews. Partnering with Michael Baker offers both continuity between the City's Community Development and Emergency Management teams, along with a streamlined schedule. The Michael Baker team will be led by Project Manager, Noelle Anderson, who has worked closely with the City of Seal Beach Community Development Department since 2017 on a variety of planning deliverables closely related to safety and hazard mitigation topics, including: • City of Seal Beach Local Coastal Program and Sea Level Rise Vulnerability Assessment(2017—present); • City of Seal Beach Safety Element Update(2021 —present); • City of Seal Beach Environmental Justice Element(2021 —present); and, • City of Seal Beach Housing Element—Affirmatively Furthering Fair Housing Section/Advisory(2021). As the Michael Baker hazard mitigation team is embedded with City staff and stakeholders in the preparation on the above-mentioned deliverables, our team brings substantial background knowledge and understanding to this work effort. Our team has archived sea level rise vulnerability data, stakeholder points of contact and local awareness — allowing Michael Baker to hit the ground running once notice to proceed is received. Our team has developed an integrated approach that has been tested time and again,while also providing flexibility to respond to the City's specific needs. Therefore, Michael Baker proposes the following work program to respond to the City's needs. This work program is anticipated to provide a streamlined process in LHMP preparation, in accordance with Federal Emergency Management Agency (FEMA) and the California Governor's Office of Emergency Services (Cal OES) regulations and guidelines. SCOPE OF SERVICES TASK 1. PROJECT MANAGEMENT Task 1.1 Kick-Off Meeting Michael Baker will conduct an in-person kick-off meeting with the City Project Management Team to review and refine the proposed scope of work, anticipated project schedule, communications protocol, and deliverables, discuss staff expectations, and have an initial discussion of data needs and the community outreach approach. Michael Baker will lead and facilitate this meeting, including the preparation of meeting agendas, topics of discussion, and meeting Michael Baker P<3 it^ INTERNATIONAL CITY OF SEAL BEACH REQUEST FOR PROPOSALS LOCAL HAZARD MITIGATION PLAN UPDATE AUGUST 26, 2024 Vir • YN minutes. The discussion will focus on the required research and analysis to update the previous LHMP and ensure consistency with FEMA's Local Multi-Hazard Mitigation Planning Guidance published on April 19, 2022. Within ten days of the kick-off meeting, Michael Baker will prepare a meeting summary with project objectives, action items, project schedule, milestones,and anticipated dates for public meetings. As part of the kick-off meeting, Michael Baker will assist the City Project Management Team with the identification and organization of background resource documents.Applicable resource documents to be identified may include, but are not limited to, the previous LHMP, the existing General Plan/Safety Element, City Emergency Operations Plan/Emergency Action Plan,and any other hazard-related assessments. The City shall provide Michael Baker with GIS facility data, along with any mapped hazard-related data for use in identifying vulnerabilities.At this time,sensitive data shall be identified as confidential and will be excluded from publicly accessible documents.Michael Baker will conduct a comprehensive review of all existing planning documents provided by the City. Deliverables • Kick-Off Meeting agenda and summary(electronic) • Formal schedule(electronic) • List of data requirements and data review(electronic) Task 1.2 Biweekly Project Coordination and Meetings Michael Baker will facilitate virtual biweekly(every other week)project coordination meetings(through Microsoft Teams or similar platform)to maintain ongoing/regular communication with City staff,stakeholders,and other relevant agency partners throughout the process of the LHMP update. Deliverables • Twenty(20)virtual project coordination meetings through Microsoft Teams or similar • Meeting agendas, minutes,and other relevant handouts/collateral TASK 2.SAFETY ANALYSIS The purpose of the safety analysis and risk assessment update is to account for changed vulnerabilities of identified natural and human-caused hazards, including climate change. Results from the risk assessment will form the foundation for mitigation strategy updates. Michael Baker will conduct the risk assessment update step-by-step, beginning with development of hazard profiles,and concluding with an analysis of vulnerabilities. Task 2.1: Hazard Identification and Profiles Michael Baker will prepare hazard profiles updates, based on input received by the Project Management team and LHMP stakeholders. Each profile will include a definition of the hazard, location and extent of past occurrences, the probability of future occurrences,and climate change considerations,as appropriate.Preparation of the hazard profiles and risk assessment will include GIS mapping of relevant hazards(those that can be mapped in Task 2.3,below)and analysis to determine areas of potential susceptibility within the planning area. Michael Baker Page 2 INTERNATIONAL CITY OF SEAL BEACH REQUEST FOR PROPOSALS LOCAL HAZARD MITIGATION PLAN UPDATE AUGUST 26, 2024 _ , 7 ,t,-,,.•.,..._. ,. e I I 4/, e %110 y. �j t_.r Michael Baker takes a unique approach to profiling and incorporating climate change into the LHMP. In recognizing that many natural hazards(flood, drought, etc.)are closely related to climate change, Michael Baker integrates an in- depth analysis of this correlation on a hazard-by-hazard basis. The climate change impacts will focus on localized hazards to the planning area rather than the global impacts. This prevents redundancy in the LHMP and allows for all potential impacts and/or vulnerabilities to be evaluated with consideration for climate change. Deliverables • Maximum of sixteen (16) Hazard Profiles, including description, location, extent, previous occurrences, and probabilities of future occurrences(electronic) Task 2.2: Socially Vulnerable Populations Identification and Mapping Michael Baker will utilize publicly accessible social vulnerability data resources to identify disadvantaged communities within the City. Our team anticipates using the following resources to evaluate social vulnerability: • Centers for Disease Control and Prevention Social Vulnerability Index(SVI) • CalEnviroScreen 4.0 Environmental Justice Index • California Senate Bill 535 Disadvantaged Communities Index • Justice40 Climate and Economic Justice Screening Tool Ep Michael Baker is currently contracted with the City Community Development Department to prepare an Environmental Justice Element as part of the City's General Plan. Our team will ensure socially vulnerable population identification and mapping is consistent between both deliverables, offering a streamlined approach and cost-savings to the City. Based on our previous work with the Community Development Department on General Plan Elements (including Housing, Safety and Environmental Justice)and the Local Coastal Program, the Michael Baker Team anticipates the following populations identified as socially vulnerable: • Persons aged 65 and under. • Children aged 18 and under. • Persons with a disability. • Persons with English as a second language or linguistic isolation. • Persons in poverty. Deliverables • Socially Vulnerable Populations Profile, including one(1)exhibit. Task 2.3: Hazard Mapping Michael Baker will prepare updated GIS base maps and develop hazard mapping to support the hazard profiles. Location-based hazard data will be captured in a GIS database compatible with the City's systems.The Michael Baker team will work with the City to identify available GIS data and determine accuracy and appropriateness for hazard profiling. Current and newly created (as needed)data will be used to develop mapping products to illustrate location, extent, severity, and other information for potential hazards within the service area. The preparation of maps will be concurrent with development of hazard profiles. Michael Baker Page 3 N T E R N A T I O N A . CITY OF SEAL BEACH REQUEST FOR PROPOSALS LOCAL HAZARD MITIGATION PLAN UPDATE AUGUST 26, 2024 IV; / mil . Concurrent with preparation of the hazard maps, Michael Baker will assist the City in updating the critical facilities list as part of the risk assessment. For purposes of the LHMP, critical facilities will focus on community lifelines, such as essential public buildings and infrastructure that support the basic livelihood of citizens and businesses. While critical facilities will be shown in map form, a separate list will be updated for inclusion in the LHMP; preparation of this list is a vital component of the hazard mitigation planning process. Information needed from the City includes building and content valuation to assist with the quantification of potential losses. Deliverables • Maximum of ten (10) hazard maps utilizing publicly available data resources. Task 2.4:Vulnerability Assessment Upon completion of the hazard profiles, Michael Baker will prepare an updated vulnerability assessment, using the approved critical facilities list and hazard profiles. The vulnerability assessment will consist of an analysis overlaying these two data sets and identifying the facilities that are vulnerable to the profiled hazards.The vulnerability assessment will include the following, based on data availability: • Types/numbers of buildings, infrastructure, and critical facilities located within identified hazard areas. • An inventory of all repetitive flood loss structures, as defined by FEMA, if applicable. • Description of land uses and development trends to advise future land use decisions. The results will be presented in tables identifying facilities/infrastructure and relevant hazards most likely to affect these facilities. Exhibit maps will correspond to this latest information. Upon completion, both the hazard profiles and vulnerability assessment will be presented to LHMP Project Management Team and stakeholders for review and comment. In addition,Michael Baker will evaluate the impacts of natural hazards to vulnerable populations.The impacts of natural hazards to vulnerable populations,including those that are reliant on others for their wellbeing,such as young children, individuals with disabilities, individuals dependent on medical equipment, individuals with impaired mobility, as well as people with low socioeconomic levels.Age,socioeconomic status,access to services, physical and mental conditions, and other conditions affect the ability to respond to a natural disaster or man-made hazard event. Michael Baker will conduct a thorough analysis of vulnerable populations within the planning area to better inform mitigation actions directed at increasing capabilities and capacities to assist or respond during a disaster incident. This task also involves HAZUS modeling and loss estimation for one flood/tsunami scenario and one earthquake scenario, utilizing critical facilities and relevant flood depth maps(if available).This task excludes HAZUS modeling for hurricanes hazards, as the previous LHMP did not profile this hazard and Seal Beach experiences limited risk/vulnerability to hurricanes. • Maximum of sixteen(16)vulnerability assessment findings and summaries. • HAZUS modeling for either flood or tsunami scenario. • HAZUS modeling for one earthquake scenario. Michael Baker Page 4 INTERNATIONAL CITY OF SEAL BEACH REQUEST FOR PROPOSALS LOCAL HAZARD MITIGATION PLAN UPDATE AUGUST 26, 2024 �i`litttosEo IF, ANEAo , e j TASK 3. ENGAGEMENT AND COLLABORATION The community engagement below is recommended as a minimum to meet Cal OES/FEMA requirements for a the LHMP plan update process. Each outreach effort will be thoroughly documented for incorporation into the LHMP Appendix, including meeting presentations,agendas,pictures,and minutes.Additional workshops or focus groups can be added through an additional scope and fee. Task 3.1: Community Survey Michael Baker will develop an online survey,compile survey results,and provide a detailed summary of input received. The survey will be provided through SurveyMonkey®.The survey will include multiple-choice questions, ranking/rating scales, and open-ended questions, all specifically designed to inform the LHMP planning process. Bp Michael Baker is currently contracted with the City Community Development Department to prepare a natural hazard and safety survey for purposes of updating the City Safety Element. Our team can offer cost and schedule savings by merging the LHMP and Safety Element survey efforts into one product for use in both deliverables. Michael Baker will coordinate with the City to make the survey link available on the City's website. The City will be responsible for distributing and promoting the survey through the E-newsletter, email list servs, and/or social media. Deliverables • Community Survey Link(Survey Monkey,electronic) • Community Survey Summary(Word Document, PDF) Task 3.2:Web Content and Graphics Online outreach provides a cost-effective means for reaching stakeholders and interested members of the public throughout the process. Michael Baker will assist the City in developing web content and graphics that can be used on the City website or on a webpage that is specifically dedicated to the LHMP. The webpage content will provide information about the LHMP,including the planning process,meeting dates,access to community outreach summaries and draft plan documents when available. Website visitors will have an opportunity to provide input and comment on the LHMP or ask questions.The City will be responsible for disseminating information and updates on the plan process through the webpage and social media. Deliverables • Three community outreach graphics, including notices of availability for public review documents(jpeg) • Webpage text content(Word Document) Note: The task does not include creating, designing, and maintaining the website. It is assumed that Michael Baker will only supply the website content. If the City would like Michael Baker to create a separate webpage using platforms such as Squarespace, we will provide a separate scope and budget for the added task. Task 3.3: Stakeholder Meeting#1 —In-Person Michael Baker will host an in-person meeting and presentation focused on the LHMP update to kick-off the plan development process. Michael Baker will work with the City to identify key stakeholders to participate in the Michael Baker P1'`' INTERNATIONAL CITY OF SEAL BEACH REQUEST FOR PROPOSALS LOCAL HAZARD MITIGATION PLAN UPDATE h, AUGUST 26, 2024 CLOSED AHEAD LHMP/Safety Element update process. Recommended stakeholders include internal City of Seal Beach staff members (such as representatives from the Police, Fire, Public Works,and Community Development Department)and external stakeholders (neighboring Cities,the school district, County representatives, utility providers, and NGOs such as the Red Cross). In addition, the updated FEMA regulatory guidance requires the stakeholder group to include major employers and organizations that serve vulnerable populations in the City.Michael Baker will conduct desktop research to identify potential organizations/representatives for participation as a stakeholder on the Seal Beach LHMP update. Michael Baker assumes the City will be responsible for inviting stakeholders to participate to each meeting. Michael Baker will introduce hazard mitigation and the process, explain roles and responsibilities, provide a hazard overview, and conduct preliminary stakeholder data collection.This meeting will require two hours of participation. Deliverables • Facilitation of one stakeholder meeting via Microsoft Teams or similar platform • One meeting presentation and content(PowerPoint) • One agenda(PDF) • One meeting summary(PDF) Task 3.4: Stakeholder Focus Group Meetings—In-Person and/or Virtual The Michael Baker team will facilitate four stakeholder focus group meetings. After Stakeholder Meeting#1, Michael Baker will organize individuals into four small groups for focused discussion regarding the LHMP update.Michael Baker assumes two focused group meetings will occur in-person and two will occur virtually, through Microsoft Teams or similar. In-person focus group conversations could include a mix of City staff members, elected officials, or appointed commissioners.Virtual focus groups will be offered for external entities such as the City's utility providers, local school districts, or regional governmental partners. Virtual outreach often enhances participation from organizations with representatives outside of the City's jurisdiction. Each focus group meeting will go over the same information and educational content, to solicit input from each stakeholder. Michael Baker will discuss preliminary results of the risk assessment,solicit feedback on critical facilities updates, and develop mitigation actions. Michael Baker will also solicit additional data and resources to the benefit of the Seal Beach LHMP.Each focus group will cover similar topics,but tailor questions/content to the specific participants and their professional experience. After the focus group meetings have concluded, Michael Baker will fold input received into the LHMP. Deliverables • Facilitation of four focus group meetings via Microsoft Teams or similar platform • Four meeting presentations and content(PowerPoint) • Four agendas(PDF) • Four meeting summaries(PDF) Task 3.5: Stakeholder Meeting#2—In-Person Michael Baker will host a final virtual stakeholder meeting and presentation to discuss the results/findings of each focus group, the content of the LHMP update, prioritize mitigation actions and develop a plan maintenance process. After Michael Baker Past I N T E R N A T I O N A L CITY OF SEAL BEACH REQUEST FOR PROPOSALS LOCAL HAZARD MITIGATION PLAN UPDATE AUGUST 26, 2024 • M _ this meeting has concluded, Michael Baker will distribute a draft LHMP to participating stakeholders for review and comment.Comments will be incorporated into the LHMP, as necessary. Deliverables • Facilitation of one stakeholder meeting via Microsoft Teams or similar platform • One meeting presentation and content(PowerPoint) • One agenda(PDF) • One meeting summary(PDF) Task 3.6:Three Community Education Workshops/Pop-Ups—In Person Michael Baker will facilitate three (3)community meetings and/or pop-up events to solicit in-person input and educate the public about the LHMP and Safety Element update process. Our team will work with the City Project Management Team to identify the appropriate method, location, and timing to maximize input from the community. Our team has successfully co-located pop-up booths in other communities at farmer's markets, free summer concerts/movies, or other special events such as National Night Out. A minimum of two Michael Baker staff members will attend.Michael Baker will design one promotional piece to publicize the opportunity to participate per event.The promotional piece will be provided to the City for review,and one round of revisions is assumed.The promotional piece will be provided in English language.The City will be responsible for the dissemination of the promotional piece through the City's website,social media platform, newsletters,printed mailings, or other methods.All outreach activities will be thoroughly documented with sign-in sheets, summaries, and pictures, for incorporation into the LHMP per Cal OES and FEMA requirements. Deliverables • Facilitation of three community workshop. • Three meeting presentations and content(including activity-based opportunities to solicit input) • One agenda(PDF) • One sign-in sheet(PDF) • One meeting summary(PDF) TASK 4. POLICY AND PROCESS CHANGES Michael Baker will prepare the policy and process changes through the FEMA required capabilities assessment. A capabilities assessment is a comprehensive review of all the various policies, plans, programs, and procedures that assist in hazard mitigation activities,such as the City General Plan/Specific Plans,Calfironia Strategic Highway Safety Plan,Caltrans Local Roadway Safety Manual,Caltrans Standard Plans, Emergency Operations Plan,Evacuation Plan, and other relevant FEMA deliverables. This section provides an understanding of the capabilities and tools currently available to Seal Beach, as well as local, state, federal agencies, that contribute to hazards reduction. The LHMP stakeholders will help identify updated capabilities to inform the updated planning process. Deliverables • Capabilities Assessment(electronic) Michael Baker Rd iv 7 INTERNATIONAL CITY OF SEAL BEACH REQUEST FOR PROPOSALS LOCAL HAZARD MITIGATION PLAN UPDATE AUGUST 26, 2024 p AD TASK 5.STRATEGY AND PROJECT SELECTIONS Drawing on the hazard identification, analysis, and assessment of vulnerability and capabilities in the community, the Michael Baker team will prepare a mitigation action strategy for Seal Beach. The team will engage the LHMP stakeholders and City staff in development and review of goals and mitigation actions. Task 5.1: Update LHMP Goals Working with the LHMP stakeholders,goals will be updated to ensure adequate communication of desired end states and provide a foundation for meaningful hazard mitigation actions. Goals will define the long-term outcomes the City would like to achieve with the LHMP. Task 5.2: Develop/Confirm Mitigation Strategies and Actions The Michael Baker team will develop a comprehensive range of potential mitigation actions and mitigation action updates, that will reduce the impacts of each profiled hazard. Mitigation actions will be developed with consideration for potential future state or federal funding through capital improvement bond programs and/or mitigation grant programs.Based on FEMA guidance,mitigation actions and projects refer to hazard mitigation action,activity, process, or physical project designated to reduce or eliminate the long-term risks from hazards. Mitigation actions are intended to reduce risk to existing buildings and infrastructure, as well as limit any risk to new development and redevelopment. Task 5.3: Mitigation Action Prioritization and Matrix Michael Baker will develop mitigation actions based upon discussions and feedback from the City and LHMP stakeholders. Michael Baker will develop a process to prioritize identified mitigation actions, such as consideration of the following: • Social acceptance of the mitigation action • Technical feasibility of the mitigation action • Administrative staffing,funding, and maintenance required for the mitigation action • Political acceptability of the mitigation action • Legal authority to implement the mitigation action or other legal concerns • Economic benefit of the mitigation action(including cost effectiveness) • Environmental impact of the mitigation action Mitigation strategy prioritization and implementation will be discussed as part of the LHMP Project Team meeting. Michael Baker will work with the LHMP Project Team to identify the following information as part of the mitigation actions table: • Responsible Department(s):The agency/department which will be responsible for the action identified. • Potential Funding Source: Sources of future funding that can be used to implement the action. • Priority:General priority of the action(high, medium, low), based on team input. • Relative Cost: The relative cost to implement the action, based on cost categories determined by the LHMP Project Team. Mitigation actions without internal City funding sources will be marked and brought to the attention of the Project Management team. The Michael Baker team of public finance experts will review mitigation actions to identify Michael Baker INTERNATIONAL CITY OF SEAL BEACH REQUEST FOR PROPOSALS LOCAL HAZARD MITIGATION PLAN UPDATE AUGUST 26, 2024 CLOSED ;' f appropriate funding resources, including grants, bonds,or low interest loans. Identified grants will not be limited to Cal OES/FEMA programs, but will evaluate the comprehensive suite of local, state, and federal funding options available to the City of Seal Beach. The timing, availability, and competitiveness of each funding resource will be evaluated to inform mitigation action prioritization. Deliverables • Hazard Mitigation Goals(Word Document) • Develop Mitigation Strategies and Actions(Word Document) • Mitigation Action Prioritization and Matrix(Word Document) Task 5.4: Monitoring, Implementation and Continued Public Engagement Michael Baker will update the current plan maintenance process, including how the City will monitor, evaluate, implement, and update the LHMP Michael Baker will prepare a chapter that identifies the process to ensure the plan is implemented and maintained over the five-year plan period. The chapter will also describe how the mitigation plan elements will be incorporated into other planning mechanisms,as well as how the public will continue to remain involved throughout the future planning process. Deliverables • Plan Maintenance and Monitoring Process(Word Document) • Continued Public Involvement Strategy(Word Document) TASK 6.DEVELOPMENT OF FINAL LHMP Task 6.1: Prepare Admin Draft LHMP For Project Management Review(65%Complete) Upon completion of the preceding tasks, Michael Baker will compile the information into an electronic administrative draft version of the LHMP. The Plan will include all required components, clearly responding to federal guidance for hazard mitigation plans, including documentation of the planning process. The City will be responsible for collecting and providing LHMP Project Team comments to Michael Baker at the end of the review period. Then, LHMP Project Team comments(as applicable)will be incorporated to prepare an updated public review draft document. Task 6.2: Prepare Public Review Draft LHMP (90% Complete) Michael Baker will incorporate one consolidated set of comments/revisions on the administrative draft version of the LHMP and prepare the public review draft LHMP. The draft document will be made available to the public for any comment and feedback to be incorporated into the LHMP prior to submitting to Cal OES and FEMA for review. The public review draft LHMP will also be distributed to relevant City commissions and City Council for comment. Michael Baker anticipates a minimum 14-day review period, but can extend base don City preferences. Task 6.3: Prepare Plan Submittal For CAL OES/FEMA Review After the public review period has completed, Michael Baker will initiate the Cal OES/FEMA review process for LHMP approval. This process requires draft plan submittal to Cal OES/FEMA prior to adoption by the local jurisdiction. As such, Michael Baker will compile all comments received on the public review draft LHMP for inclusion as an appendix item and revise the LHMP, as necessary. The LHMP will then be submitted to Cal OES for initial review;the Michael Michael Baker Page INTERNATIONAL CITY OF SEAL BEACH REQUEST FOR PROPOSALS LOCAL HAZARD MITIGATION PLAN UPDATE AUGUST 26, 2024 • _ . , Baker team will address any comments/concerns from Cal OES before the final LHMP is submitted to FEMA for formal review. Michael Baker will also prepare the FEMA Hazard Mitigation Plan Review Tool that will accompany the Cal OES and FEMA submission. Task 6.4:Obtain Conditional Approval Pending Adoption From FEMA(100%Complete) If comments are provided by Cal OES and/or FEMA, requiring plan revisions, the Michael Baker team will revise the LHMP prior to adoption by the City. In the past, Michael Baker has successfully completed plans that did not require revisions or required only minor revisions by FEMA prior to adoption, which is our goal for the Seal Beach LHMP. If revisions are necessary, Michael Baker will work with Cal OES and FEMA and perform all necessary follow-up tasks to ensure an"approvable pending adoption" (APA)determination. Deliverables • Administrative Draft LHMP(Word Document, PDF) • Public Review Draft LHMP(Word Document, PDF) • Cal OES LHMP Submittal(Word Document, PDF) • FEMA LHMP Submittal(Word Document, PDF) • Conditional Approval Pending Adoption Letter from FEMA(PDF) TASK 7.PROJECT CLOSEOUT, PUBLIC HEARINGS AND ADOPTION Once the LHMP has received an APA determination,Michael Baker will assist the City Project Management Team with presenting the final LHMP to City Council for adoption.As required by FEMA,the City Council must formally approve the LHMP by resolution within one calendar year of receipt of FEMA APA designation. Michael Baker will also assist the Project Management Team in presenting the LHMP for approval by resolution. A minimum of two Michael Baker staff members will attend the adoption by resolution hearing. After adoption by resolution, Michael Baker will submit the final LHMP to FEMA. Five Final hard copies of the final LHMP will be transmitted to the City. Deliverables • Attendance at one City Council LHMP hearing (two staff members) • Informational Presentation and handouts(PowerPoint, PDF) • Formal approval letter from FEMA(PDF) • Five hard copy LHMPs(printed) • Michael Baker 1=<<1,' '�' INTERNATIONAL CITY OF SEAL BEACH REQUEST FOR PROPOSALS LOCAL HAZARD MITIGATION PLAN UPDATE AUGUST 26, 2024 • z;4 2. LOCAL STAFFING LIST Michael Baker has identified the project team on this organizational chart below and is available to initiate the work program immediately and remain active throughout the term of the contract.Principal-in-charge,Richard Beck,CEP P.W.S., CPESC®, CERP, is authorized to negotiate the contract on the behalf of Michael Baker. Project Manager, Noelle Anderson, will be the main point of contact for the City's Project Manager/Emergency Services Coordinator. The Michael Baker team acknowledges that the individuals included in the organizational chart will perform the work. Team members will not be replaced or removed from the team without prior written approval from the City. �� SEA(0BF U 5. k 1 Project Manager Noelle Anderson Principal-in-Charge QAQC Richard Beck, Michael Yaffe, CEP, P.W.S, CPESC®, CERP AICP, PP, GISP, ENV SP Hazard Mitigation Plan Community Outreach Casey Marchese Jake Poland Shannon Liska, AICP Audrey Tamayo Jeff Karmazin. PSM Jennifer Gutierrez,AICP Subject Matter Experts and Advisors Chelsea Kahn—Diversity,Equity,and Inclusion Anisha Malik, SITES AP, CERP—Vegetation Management/Coastal Restoration Ecology Andrew Sidor,P.E., QSD/P, CPESC®, QISP—Stormwater Management Marc Violett,P.E.—Traffic/Transportation Michael Baker Page 17 INTERNATIONAL CITY OF SEAL BEACH REOUEST FOR PROPOSALS LOCAL HAZARD MITIGATION PLAN UPDATE AUGUST 26, 2024 MICHAEL BAKER INTERNATIONAL Entity: Corporation Established: 1940 Size of Staff: 3,500+ California Offices:12 I Nationally:100 • ,v Local Offcies: , • Santa Ana • Temecula \-440 • Los Angeles • Carlsbad "• Long Beach • Palm _• g j.. a • Ontario Desert • Thousand Oaks • San Diego Michael Baker Services: INTERNATIONAL RESILIENCE&SUSTAINABILITY • Climate Resilience 3. COMPANY QUALIFICATIONS AND REFERENCES • Coastal Engineering • Cyber Resilient Buildings and Infrastructure INTRODUCTION • Disaster and Emergency Michael Baker is a leading global provider of engineering and consulting Services services which include environmental, planning, engineering, architectural, • Grant&Financial Services • Nature-Based Solutions construction, program management, sustainability and resiliency planning • Rating and Reporting Systems services as well as information technology, communications services, and • Resilient and Sustainable outreach solutions. Michael Baker is currently working with the City's Buildings Community Development Department and is familiar with the City's • Resilient and Sustainable Energy Infrastructure internal stakeholders and procedures. • Resilient and Sustainable Transportation Infrastructure FIRM OVERVIEW • Sustainable and Resilient Communities Headquartered and incorporated in Pittsburgh, Pennsylvania, Michael Baker has more than 3,500 employees in nearly 100 offices across the U.S., DESIGN including 12 locations in California. Michael Baker has grown and prospered • Stormwater Management without losing sight of its primary purpose: Creating value for our clients by • Flood Control Engineering Civil Engineering delivering innovative and sustainable solutions for infrastructure and the •• Transportation Engineering environment. • Water Resource Engineering • Structural Engineering Michael Baker is passionate about the environment and making the world a • Traffic Engineering better place through our designs, innovations and practices. We provide • Electrical Engineering integrated resilience and sustainability services across all sectors, markets, • Landscape Architecture disciplines, geographies and project life cycles — both as part of our company's infrastructure,environmental and community projects, as well as PLANNING stand-alone or complementary services.With a keen focus on people, we • Watershed Management • Land Planning/Development constantly seek to improve communities and create more sustainable, • Transportation Planning convenient, healthy and attractive places. Together, we plan the future of • Environmental Planning communities that are sustainable and that meaningfully connect people to • Biological Resources their environment. • Cultural Resources • Environmental Studies • Urban Planning and Design • GIS and Web-based Platform Michael Baker r„q,, INTERNATIONAL Successful Hazard Mitigation Plans Prepared by Michael Baker International Testimonials and Feedback from the Federal Emergency Management Agency II Your mapping products, including locations of critical _ _ facilities, are very strong. They provide a clear visual . � �� ` -i '- understanding of which structures and critical facilities directly intersect with hazard areas." CtTY OR OCALBHAZARD - Annika Braucher, Community Planner FEMA Region 9 during i fit, MITIGATION PLAN FEMA Plan Review on the Michael Baker prepared Yorba Linda LHMP(2023) 1.. •• The City of Yorba Linda Local Hazard Mitigation Plan received a 2024 Award of Excellence from the American Planning Association Orange Section. 4. Multi-Jurisdictional The plan includes an impressive use of national, Hazard Mitigation state, and local data and original research to identify Plan vulnerable populations within the planning area." City of Culver City and - Emily Breen. Community Planner FEMA Region 9 during Culver City Unified School District FEMA Plan Review on the Michael Baker prepared Culver City/CCUSD MJHMP(2024) . ;; •. ;.� Well organized and excellent use of tables to highlight \� _ a robust planning team and well-structured and executed . _-4„,-31 planning meetings. Photos of the Farmers'Market Local Hazard Mitigation Plan tabling/outreach bring to life the outreach work carried out. T-, City of Sonora.California o: r ti Great use of interactive signs to solicit community feedback �, �_ "" = on the LHMP." +z f 'Iga - Jaime Symons, Community Planner FEMA Region 9 during ;" `'` ;, w•, FEMA Plan Review on the Michael Baker prepared Sonora ` - LHMP(2024) rccn Orr CLOSED CITY OF SEAL BEACH REQUEST FOR PROPOSALS LOCAL HAZARD MITIGATION PLAN UPDATE AUGUST 26, 2024 vow A 1 AHEAD SELECTED HAZARD MITIGATION PROJECT EXPERIENCE CLIENT INFORMATION CONTACT INFORMATION PROJECT INFORMATION Agency:City of Yorba Linda Point of Contact: Local Hazard Mitigation Plan 4845 Casa Loma Avenue Christopher Pena,Emergency Management Contract Dates:June 2022—Dec. 2023 Yorba Linda,CA 92886 cpena(a yorbalindaca.gov Original/Final Contract Amount:$111,309 APA Award Winning Plan (714)961-7118 No claims filed by consultant or agency. Agency:City of Culver City Point of Contact: Multi-Jurisdictional Hazard Mitigation 9770 Culver Boulevard Joe Susca, Senior Management Analyst Plan Culver City,CA 90232 joe.susca(a,culvercity.orq Contract Dates:March 2023—June 2024 (310)253-5636 Original/Final Contract Amount:$96,130 No claims filed by consultant or agency. Agency:City of Sonora Point of Contact: Local Hazard Mitigation Plan 94 Washington Street Melissa Eads,City Administrator Contract Dates:July 2023—June 2024 Sonora,CA,95370 meads(@.sonoraca.com Original/Final Contract Amount:$119,885 (209)532-4541 No claims filed by consultant or agency. Agency:City of South Gate Point of Contact: Local Hazard Mitigation Plan 8620 California Avenue Lt. Sergio Camacho Contract Dates:March 2023—ongoing South Gate,CA 90280 scamacho(a,sogate.orq Original/Final Contract Amount:$145,770 (323)563-5400 No claims filed by consultant or agency. Agency:City of San Clemente Point of Contact: Local Hazard Mitigation Plan 910 Calle Negocio Adam Atamian,Community Development Contract Dates:June 2024—Ongoing San Clemente,CA 92673 atamiana(a,san-clemente.orq Original/Final Contract Amount:$98,750 (949)361-6100 No claims filed by consultant or agency. Agency:City of Beverly Hills Point of Contact: Local Hazard Mitigation Plan 455 N Rexford Drive Meena Janmohamed,Clallam County Contract Dates:July 2024—Ongoing Beverly Hills,CA 90210 Sheriff's Office Original/Final Contract Amount:$85,810 mianmohamedbeverlyhills.orq No claims filed by consultant or agency. (310)285-1025 Agency:Clallam County Point of Contact: Multi-Jurisdictional Hazard Mitigation 223 East 4th Street Diane Harvey, Emergency Management Plan Port Angeles,WA 98362 Manager Contract Dates:Feb. 2024—Ongoing Diane.harveyclallamcountywa.qov Original/Final Contract Amount:$132,565 (360)417-2520 No claims filed by consultant or agency. Agency:Elsinore Valley Point of Contact: Local Hazard Mitigation Plan Municipal Water District Lenai Hunter, Regulatory Compliance Contract Dates:May 2021—Oct. 2022 31315 Chaney Street Specialist Original/Final Contract Amount:$124,982 Lake Elsinore,CA 92530 (hunter@evmwd.net No claims filed by consultant or agency. (951)674-3146 Agency: Irvine Ranch Water Point of Contact: Local Hazard Mitigation Plan District Richard Mykitta,Director of Maintenance Contract Dates:Oct. 2020—Jan. 2022 3512 Michelson Drive mykitta@irwd.com Original/Final Contract Amount:$108,380 Irvine,CA 92612 (949)453-5300 No claims filed by consultant or agency. Michael Baker has prepared 44 hazard mitigation plans in the last five years nationwide;a full client list is available upon request. Michael Baker Page 13 INTERNATIONAL CITY OF SEAL BEACH REQUEST FOR PROPOSALS LOCAL HAZARD MITIGATION PLAN UPDATE AUGUST 26, 2024 r CITY OF SEAL BEACH LOCAL COASTAL PROGRAM AND SEA LEVEL RISE VULNERABILITY ASSESSMENT Michael Baker is working with the City to prepare a Local Coastal Program(LCP)which considers the unique conditions of the Seal Beach Coastal Zone in order to develop goals,objectives and policies that govern land use along the coast. The LCP comprehensively considers land use, development, public access, environmental resources, and coastal hazards in order to implement the goals and policies that guide future development and preservation.The LCP provides a unique understanding of coastal assets and hazards which can be used to inform effective hazard mitigation measures. ‘.„ jil 1 I . EtActi s . II ..._ , I ! Local Coastal Program r " ., rigr Outreach Facilitated by p' p Michael Baker International / ,,,". lk ,tr'41 't lilt' I tilivil % ,A6:- 91„„ a • da 0111rkito Fri - ' . . i . I ti ' ri. ".••Ail 4i ..: - i i . .4114 k t', . ,.._VI . ..:4 Michael Baker Page 14 INTERNATIONAL CITY OF SEAL BEACH REQUEST FOR PROPOSALS LOCAL HAZARD MITIGATION PLAN UPDATE AUGUST 26, 2024 CITY OF SEAL BEACH AFFH HOUSING ELEMENT SUPPORT-CITY OF SEAL BEACH Michael Baker prepared a comprehensive set of revisions to the City's 6th Cycle General Plan Housing Element. The Housing Element Update included a detailed review and assessment of the previous Housing Element,assessment of current housing conditions and needs, inventory of available sites, AFFH needs assessment, criteria for inclusion of sites, and possible approaches for addressing the City's RHNA obligations. The project involved a comprehensive public engagement plan and multiple city council and planning commission workshops. CITY OF SEAL BEACH SAFETY ELEMENT UPDATE AND ENVIRONMENTAL JUSTICE ELEMENT Michael Baker is currently working with the City of Seal Beach to strategically update the Seal Beach Safety Element for consistency with the recently updated Housing Element and prepare the Seal Beach Environmental Justice Element for incorporation into the City's General Plan.The Safety Element update provides an opportunity to reaffirm or revise goals and policies that need to reflect changing priorities and regulatory requirements.Additionally,the Safety Element and Local Hazard Mitigation Plan will create a cohesive and modernized approach to safety and hazard preparedness. The Environmental Justice Element will codify policies and procedures to ensure the fair treatment and meaningful participation of people of all races,cultures, incomes, and national origins,with respect to the development, adoption, implementation,and enforcement of environmental laws,regulations,and policies.Coordination on the Safety Element and Environmental Justice Element provide insight on local hazards as well as vulnerable populations—both of which are necessary for mitigation hazards in a meaningful way. COMMUNITY ENGAGEMENT AND RISK COMMUNICATION (CERC), FEMA, NATIONWIDE (2015-ONGOING) Since 2015, Michael Baker is the managing partner of Resilience Action Partners, FEMA's CERC contract provider and has executed more than 1,000 scoped projects in all 10 FEMA regions and at FEMA Headquarters, ranging from meeting support to the creation of a virtual reality app depicting flood hazards on smartphones. Resilience Action Partners is also committed to using an equity-based perspective to review past materials and co-create new materials and messages moving forward.Throughout this work, Resilience Action Partners has helped FEMA make the internal and external changes necessary to engage communities across the nation as full partners in risk identification and mitigation planning and decision making. Key related projects include: • Comprehensive Economic Development Strategy and Hazard Mitigation Plan Alignment Resource Guide is a step-by-step practitioner's guide to identifying opportunities to align economic development and hazard mitigation for increased resilience. An agency-facing document is complete, and a public-facing version is expected in early 2022. • State Mitigation Planning Key Topics Bulletins are a series of brief documents aimed at informing states on how to meet the requirements in the 2015 State Mitigation Plan Review Guide. • IS- and L-329: State Mitigation Planning Workshops are FEMA's first-ever trainings specifically for state planners and agency partners hosted by the Emergency Management Institute. • Plan Implementation and Grants Development Workshops are delivered in partnership with FEMA Region 3. They provide local officials the opportunity to learn how to bridge the gap between hazard mitigation planning Michael Baker '- "�'' I N T E R N A T I O N A L CITY OF SEAL BEACH REQUEST FOR PROPOSALS LOCAL HAZARD MITIGATION PLAN UPDATE AUGUST 26, 2024 olt . and grant application development, with the overarching goal of helping • communities implement their mitigation strategy.The workshops are tailored to help communities think about, identify, and develop implementable and BUILDING COMMUNITY RESILIENCE fundable projects. -.1 • Building Community Resilience Through Nature-Based Solutions - Guide helps communities identify and engage the staff and resources that can „. play a role in building resilience with nature-based solutions.The guide presents the business case and provides background information and practical advice —' r•;:j. ;� r for planning and implementation of nature-based solutions. • Virtual and Hybrid Meeting Tools were developed at the start of the COVID-19 pandemic to help FEMA and its partners shift to all-virtual and,later, --- •--'�'—"'!"P hybrid engagements. Guides provide tips and resources for partners to get the most out of their meetings with no loss in customer experience. DEMONSTRATED EXPERIENCE IN GRANTS The Michael Baker team is responsible for leading all facets of public funding, including the identification of funding sources at the federal, state, local, and private levels, application development and submission, and grant administration to ensure program compliance. Since 2012,our team has secured more than$942 million for clients across the county. At the federal level, Michael Baker's grant experience includes nearly all major U.S. DOT grant programs, as well as grants and loans through the U.S. EDA, FEMA, and USDA. Total Projects:117 Total Grant Dollars Awarded:$942,916,535 Minnesota: 21 504 1.1 I 0 MI U. Penns vania:$175,270,17 0 / r 0 o . o; Colorado:$100,136,376 S o 0 0 0 0 0 PA 0 0 :,, New Jersey.$18,000,000 0• Kanto.• $21mIli! wv ••Mo • Maryland:$215,136 c "Y VA • West Virginia:$7,300,000 0 0 O 0 0 o .Virginia:$49,900,000 0 0 California:$69,151,333' C• • 0 GA k \South Carolina:$474,194,748 ....N Arizona:$325,000 o o ,0 Georgia:$1,300,000 0 ° • r�..,1-'. • FL j Florida:$5,279,767 . Michael Baker Phq)H '6 INTERNATIONAL PROJECTS THAT MEET COMMUNITY NEEDS: Michael Baker leverages our experience in advising FEMA help communities,community-based organizations,and agencies navigate potential challenges with urban greening projects from start to finish. NATURE-BASED SOLUTIONS • ;,:,/• FEMA 0 CONSULT MITIGATION. 11 RESILIENCE. AND CLIMATE PLANS .S v r IDENTHY W. HAZARD RISKS AND POTENTIAL FUTURE CONDITIONS PROJECT(S) L tr de,IutLre conditrors (Tat nee affect nsk '(�Jn IRA, ✓ �� Y fig{/ I PLAN AND MAXIMIZING BENEFITS COMMUNITY ENGAGEMENT PARTNERSHIPS DESIGN Choose cotenants that are Kickoff Abate Commundl Identify key partners to get PROJECT Important for the commumtl aS engagement early the protect on the nett path mimrnlle impacts to sersaN1 os ci no *111111111111 , 411. COMMUNTY ENGAGEMENT MATCHING PROJECT SCALE i FUTURE 00Ii1IlGlr �'�"..i� — ' ' sins i-gage woncommamty Mate proretl scale to RanMNTaTe IOEgm 0 about project oes'gn mrtigatron gnats in Wm fins COMMUNITY ENGAGEMENT MAXIMIZING MARTS GA M PLLMLO. Keep stakenmcers iTOrmed Match funning sources fr?O!EC- of ptogfoss to benefits Iwill rho fie COMMUNITY ENGAGEMENT PARTNERSHIPS MAINTAIN Continue to engage cammump Kai' PROJECT about project performance painersmps g::, EVALUATE AND APPLY LESSONS ////11i11\\\ LEARNED TO FUTURE PROJECTS FIGURE 1:Timeline for investing in key strategies during NBS projects. CITY OF SEAL BEACH REQUEST FOR PROPOSALS LOCAL HAZARD MITIGATION PLAN UPDATE •�,yy AUGUST 26, 2024 • NP r''. ie C 9� ip 4. PROJECT SCHEDULE 2024 2025 Total Oct. Nov. Dec. Jan. Feb. Mar. Apr. May June July Aug. Sep. Hours 1. Project Management 1.1 Kick-Off Meeting 14 1.2 Biweekly Coordination O O • • • • • • • • • 36 Meeting 2.Safety Analysis 2.1 Hazard Identification and 52 Profiles 2.2 Socially Vulnerable 30 Populations Identification and 2.3 Hazard Mapping 44 2.4 Vulnerability Assessment 65 3.Engagement and Collaboration COMMUNITY 3.1 Community Survey 20 SURVEY WEB 3.2 Web Content and Graphics 12 CONTENT 3.3 Stakeholder Meeting#1-In- Person C 36 3.4 Stakeholder Focus Group DCIgEg 52 Meetings#1-#4 CAT±EVIE9�3 3.5 Stakeholder Meeting#2-In- Person (rhE1S 36 3.6 Three Community Education Workshops/Pop-Ups-In-Person °�- WORKSHOPS 132 4.Policy and Process Changes 4.0 Policy and Process Changes 14 5.Strategy and Project Selection 5.1 Update LHMP Goals 5 5.2 Develop/Confirm Mitigation 16 Strategies and Actions 5.3 Mitigation Action Prioritization and Matrix 56 5.4 Monitoring,Implementation _ and Continued Public 5 Michael Baker INTERNATIONAL CITY OF SEAL BEACH REQUEST FOR PROPOSALS LOCAL HAZARD MITIGATION PLAN UPDATE AUGUST 26, 2024 0 2, fa 0 � C 2024 2025 Oct. Nov. Dec. Jan. Feb. Mar. Apr. May June July Aug. Sep. Total Hours 6. Plan Draft and Public _ Review 6.1 Prepare Admin Draft LHMP ADMIN iS for Project Management Review DRAFT 6.2 Prepare Public Review Draft PUBLIC 54 LHMP(90%Complete) REVIEW 6.3 Prepare Plan Submittal for Cal Cal OES/FEMA 30 OES/FEMA Review SUBMITTAL 6.4 Obtain Conditional Approval FEMA 18 Pending Adoption from FEMA* APA 7. Project Closeout 7.0 Project Closeout,Public 28 Hearing and Adoption ■ = Deliverable = Meeting/Community Workshop = Progress/Coordination Meeting Michael Baker INTERNATIONAL CITY OF SEAL BEACH REQUEST FOR PROPOSALS LOCAL HAZARD MITIGATION PLAN UPDATE AUGUST 26, 2024 •0 i ry; • 0 s 5. REFERENCES CLIENT INFORMATION PROJECT INFORMATION KEY STAFF FUNDING Agency:City of Yorba Linda Local Hazard Mitigation Plan Noelle Anderson FEMA 4845 Casa Loma Avenue (2022-2023) Michael Yaffe HMGP grant Yorba Linda,CA 92886 Michael Baker prepared the City of Yorba Casey Marchese Linda's first Local Hazard Mitigation Plan. Audrey Tamayo Point of Contact: Christopher Pena,Emergency Management Outcome:Approved 2023 coena(a)yorbalindaca.gov (714)961-7118 Agency:City of Culver City Multi-Jurisdictional Hazard Mitigation Noelle Anderson FEMA 9770 Culver Boulevard Plan Michael Yaffe HMGP grant Culver City,CA 90232 (2023-2024) Casey Marchese Michael Baker prepared an update to the Point of Contact: Culver City and Culver City Unified Joe Susca, Senior Management Analyst School District Multi-Jurisdictional Hazard joe.susca(a)culvercity.orq Mitigation Plan(MJHMP). (310)253-5636 Outcome:Received FEMA Approval Pending Adoption Agency:City of Sonora Local Hazard Mitigation Plan Noelle Anderson LEAP Grant 94 Washington Street (2023-2024) Michael Yaffe Sonora,CA,95370 Michael Baker prepared the Local Casey Marchese Hazard Mitigation Plan update for the Audrey Tamayo Point of Contact: City of Sonora. Jake Poland Melissa Eads,City Administrator meads a(.sonoraca.com Outcome:Currently being reviewed by (209)532-4541 FEMA Agency:City of South Gate Local Hazard Mitigation Plan Noelle Anderson City General 8620 California Avenue (2023-2024) Michael Yaffe Fund South Gate,CA 90280 Michael Baker prepared the Local Casey Marchese Hazard Mitigation Plan update for the Audrey Tamayo Point of Contact: City of South Gate. Jake Poland Lt.Sergio Camacho scamacho(a)sogate.orq Outcome: Received FEMA Approval (323)563-5400 Pending Adoption Agency:City of San Clemente Local Hazard Mitigation Plan Noelle Anderson City General 910 Calle Negocio (2024-Ongoing) Michael Yaffe Fund San Clemente,CA 92673 Michael Baker is preparing the Local Casey Marchese Hazard Mitigation Plan update for the Audrey Tamayo Point of Contact: City of San Clemente. Jake Poland Adam Atamian,Community Development atamiana(asan-clemente.org Outcome: In progress. (949)361-6100 Michael Baker Puy,'20 N i E N N A T I U N A CITY OF SEAL BEACH REQUEST FOR PROPOSALS LOCAL HAZARD MITIGATION PLAN UPDATE • AUGUST 26, 2024 6. STATEMENTS BUSINESS ENTITY: Michael Baker International, Inc., a Pennsylvania Corporation Local Office Address (primary location where work will be performed) 5 Hutton Centre Drive, Suite 500, Santa Ana, CA 92707-Phone: (949)472-3505 I Fax: (949)472-8373 Corporate Office Headquarters 500 Grant Street, Suite 5400, Pittsburgh, PA 15219-Phone: (412)918-4000 I Fax: (412)918-4001 UNIQUE ENTITY IDENTIFIER: KS1 KHSEF97F7 DIR REGISTRATION NUMBER/CSLB NUMBER AND CLASS: N/A CONFLICT OF INTEREST STATEMENT: In response to the request for disclosure, Michael Baker confirms that there are no financial, business,or other relationships with the City of Seal Beach,including City employees and City Council members,that could impact the outcome of this contract. Additionally, the Consultant has no current clients who may have a financial interest in the outcome of this contract. FINANCIAL RESONSIBILITY STATEMENT:Michael Baker affirms that they possess adequate financial management and accounting systems to effectively manage and execute the requirements of this contract. LABOR,EQUIPMENT AND MATERIALS ACKNOWLEDGMENT: Michael Baker acknowledges that they shall provide all necessary personnel, instruments,equipment,and materials required to perform the described services effectively. BANKRUPTCIES:At the time of this proposal preparation and to the awareness of the proposal preparation team, in the last five(5)years, neither Michael Baker nor any principal having an interest in Michael Baker or the Proposal has been in bankruptcy, receivership, and/or reorganization. PAST LITIGATION, ARBITRATIONS AND MEDITATIONS: At the time of this proposal preparation and to the awareness of the proposal preparation team, in the last five years, years, neither Michael Baker nor any principal having an interest in Michael Baker or the Proposal has been a party to any arbitrations, lawsuits, settlements,and/or mediations (whether in or out of court) that would affect our ability to successfully perform the service outlined in this RFP. TERMINATED CONTRACTS: Once a contract is executed, Michael Baker is fully committed to fulfilling obligations to the client and completing the scope of work. To the best of the preparers' knowledge and reasonable investigation, there are no known instances where a contract was not completed due to any fault of Michael Baker or where Michael Baker refused to complete work.This preparer is not aware of any situation that would affect Michael Baker's ability to successfully perform the service outlined in this RFP. Michael Baker Page 21 INTERNATIONAL EXHIBIT E ACKNOWLEDGMENT OF ADDENDA Must be executed by proposer and submitted with the proposal (If no addenda has been issued, mark "N/A" under Addendum No. indicating Not Applicable and sign in the signature block) Proposing Consultant's Name Michael Baker International The Proposing Consultant shall signify receipt of all Addenda here, if any: Addendum No. Date Received Signature 1 August 12, 2024 Page 27 of 30 EXHIBIT G NONCOLLUSION DECLARATION FORM TO BE EXECUTED BY THE PROPOSER AND SUBMITTED WITH PROPOSAL [Public Contract Code Section 7106] The undersigned declares: ` I n tak(6 .,tr � ��g" ( Pro I am the U lU I {�,S ricAtr�C of �I�� ("Proposer") the party making the foregoing Proposal to the City of Seal Beach. The Proposal is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation. The Proposal is genuine and not collusive or sham. The Proposer has not directly or indirectly induced or solicited any other consultant to put in a false or sham proposal. The Proposer has not directly or indirectly colluded, conspired, connived, or agreed with any other proposers or anyone else to put in a sham Proposal, or to refrain from submitting a proposal. The Proposer has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the Proposal price of the Proposer or any other proposer, or to fix any overhead, profit, or cost element of the Bid price, or of that of any other proposer. All statements contained in the Proposal are true. The Proposer has not, directly or indirectly, submitted his/her/its Proposal price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, to any corporation, partnership, company, association, organization, Bid depository, or to any member or agent thereof,to effectuate a collusive or sham Proposal, and has not paid, and will not pay, any natural person or entity for such purpose. Any person executing this declaration on behalf of a Proposer that is a corporation, partnership, joint venture, limited liability company, limited liability partnership, or any other entity, hereby represents that he or she has full power to execute, and does execute, this declaration on behalf of the Proposer. I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct and that this declaration is executed on ( q� i dOad [date], at Sim PV\lik [city), CA 0 [state]. Project Name: a` I A0. WM\ itt2.F.OA 11r1 +10ion P►N\ Legal Business Name of Proposer (� 1 _ 11\10Atu&1 IJQ '( STAIrothontkli Inc. Business Address 5 K ton C.cr(tyt.Prole SiA;ie. Soy Sarih Ana CA R a1 o-7 Business Tel. No. ( ti) .330 -1-ti o Signature: Signature: Printed Name: b ` . rt Printed Name: Date: Cc!Li 202 Date: This form must be notarized. Page 29 of 30 A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. State of California County of 0 f Rvik. Subscribed and sworn to (or affirmed) before me on this (4131" day of 11)t114ylek proved to me on the basis of satisfactory evidence to be the person(s) who appeared before me. AMILLIP MA5T0 �- 4. Notary PuDfk-Cadforma Ore Coup Commtssfon M 240S086 ti,n:•;— My Comm,Expires May 21,2026 (Seal) Signature [npit REQUEST FOR PROPOSALS CITY OF SEAL BEACH • LOCAL HAZARD MITIGATION PLAN UPDATE(LHMP) NoeIle Anderson Project Manager Ms. Anderson provides hazard mitigation and comprehensive community planning services across Years of Experience California. She is skilled in preparing public policy 10 relating to land use, safety, conservation, technology, *II • and environmental justice. Her skill set includes Education managing multi-disciplinary teams, identifying M.U.P.. 2020, Urban Planning and challenges and opportunities, and implementing Development. University of Southern realistic and feasible solutions for her clients. Her experience includes California managing development of both local and multi jurisdictional hazard mitigation plans that comply with current California Governor's Office of Emergency B.A., 2014, Environmental Services and FEMA guidelines. In addition to mitigation planning, she has Studies/Environmental Planning. University of California. Santa Barbara completed several approved emergency action plans with a specific focus on dam/reservoir infrastructure failure and inundation across California. Her Professional Affiliations background includes coastal and watershed projects, with unique knowledge American Planning Association (APA) of sea level rise hazard planning and policy. She is also experienced in developing successful community engagement programs. Urban Land Institute(ULI) RELEVANT EXPERIENCE Hazard Mitigation Plans,West Region. Project Manager. Responsible for facilitating comprehensive planning process focused on natural and human-caused disasters per Federal Emergency Management Agency guidelines. Prepared the first city-prepared hazard mitigation plan in California in accordance with updated FEMA policy and guidance during 2023. Collaborate with both internal representatives from the lead jurisdiction and external stakeholders(such as utilities, school districts. community groups, HOAs, nonprofits/NGOs)to garner consensus building and build community capacity for future resilience actions.Connect clients with FEMA hazard mitigation grant resources with awards up to $50 million. An abbreviated list of clients and deliverables is included, below: • City of Beverly Hills Local Hazard Mitigation Plan Update, Beverly Hills, CA • City of Grand Terrace Local Hazard Mitigation Plan Update, Grand Terrace, CA • City of San Clemente Local Hazard Mitigation Plan. San Clemente. CA • City of Yorba Linda Local Hazard Mitigation Plan, Yorba Linda. CA • City of South Gate Local Hazard Mitigation Plan, South Gate, CA • City of Culver City and Culver City Unified School District Multi-Jurisdictional Hazard Mitigation Plan, Culver City,CA • City of Sonora Local Hazard Mitigation Plan, Sonora, CA • Clallam County Multi-Jurisdictional Hazard Mitigation Plan, Clallam County,WA • Elsinore Valley Municipal Water District Local Hazard Mitigation Plan, Lake Elsinore Area,CA • Irvine Ranch Water District Local Hazard Mitigation Plan, Irvine Area, CA • Whatcom County Multi-Jurisdictional Hazard Mitigation Plan,Whatcom County.WA Ms.Anderson was also responsible for contributing to the following hazard mitigation plans as a staff planner: • City of Rancho Santa Margarita Local Hazard Mitigation Plan, Rancho Santa Margarita, CA • Municipal Water District of Orange County Multi-Jurisdictional Hazard Mitigation Plan,Orange County.CA • City of Lawndale Local Hazard Mitigation Plan, Lawndale, CA • McFarland Local Hazard Mitigation Plan, McFarland, CA Seal Beach Environmental Justice and Safety Element Update.City of Seal Beach. Project Manager.Preparing Environmental Justice Element and Safety Element update for the City, in compliance with updated state regulations. Responsible for implementing community outreach strategy, updating existing Safety Element, modernizing safety policies and identifying environmental justice communities within the City. Ensured consistency with recent Housing Element update. MICHAEL BAKER INTERNATIONAL • APPENDIX A REQUEST FOR PROPOSALS CITY OF SEAL BEACH ■ LOCAL HAZARD MITIGATION PLAN UPDATE(LHMP) Seal Beach Housing Element—Affirmatively Furthering Fair Housing Contribution. City of Seal Beach. Project Manager. Prepared an update to the 6th Cycle Housing Element Affirmatively Furthering Fair Housing section, evaluating fair housing enforcement and outreach,segregation and integration,disparities in access to opportunity,disproportionate housing needs, and racially/ethnically concentrated areas of poverty. Conducted analysis against selected housing sites and AFFH data mapping. Contributed to the governmental constraints section, outlining limitations the California Coastal Commission regulations affect residential and housing development. Seal Beach Local Coastal Program..City of Seal Beach.Project Manager. Responsible for documenting baseline conditions for environmentally sensitive habitat areas (ESHA), existing land uses, low cost visitor serving accommodations, and beach access/public use. Responsible for planning and coordinating community outreach efforts regarding the local coastal program update, including 10+stakeholder interviews, pop-up booths at community events, and two open house town hall style forums. Responsible for coordination with the Coastal Commission, updating the Coastal Land Use Plan and Implementation Plan to incorporate policies regarding sea level rise, hazard mitigation, and low-cost visitor serving accommodations. Identified vulnerabilities in Seal Beach and incorporate appropriate sea level rise policies,in accordance with Coastal Commission guidance. Local Coastal Program Update and Sea Level Rise Vulnerability Assessment. City of Huntington Beach. Project Manager. Responsible for updating baseline conditions memo through the Coastal Resiliency Plan,previously prepared during the City's last General Plan Update process.An update to the sea level rise vulnerability assessment was prepared, to further identify critical facilities potentially at risk to sea level rise-related hazards. Including in this analysis was groundwater emergence, a hazard of consideration in low-lying areas in Huntington Beach.The updated vulnerability assessment and Coastal Resiliency Plan will be incorporated into the City's LCP(Coastal Element)for review and approval by the Coastal Commission. Coastal Hazards Local Coastal Program Section Update and Adaptation Strategy. City of Avalon. Project Manager. Responsible for updating the City of Avalon Coastal Hazards LCP Section,to modernize and incorporate policy for sea level rise. Other coastal hazards of concern include storm surge and rogue waves, as Avalon Bay is a largely unprotected harbor that is exposed to extreme weather events. The Coastal Hazards Section update also included policy relating to specific adaptation strategies,programs and policies for Avalon to utilize near-term and long-term.The update will be adopted into the City's existing LCP,for review and approval by Coastal Commission. General Plan and Local Coastal Program Update,Carlsbad,California. City of Carlsbad. Planner. Responsible for updating the Carlsbad Local Coastal Program to be consistent with California Coastal Commission guidance on sea level rise. Conducted policy research and provided the client with recommendations on policy revisions. Michael Baker is responsible for preparing the first comprehensive revision of the City of Carlsbad Zoning Ordinance since it was first adopted in the 1950s. The update will implement the 2015 General Plan Update and the updated Local Coastal Program and will involve a full reorganization of the code consistent with best practices,including the consolidation and streamlining of much of the redundant provisions,new and amended definitions including graphics,and substantial reformatting to make the code user-friendly and easy to navigate. Rolling Hills Estates General Plan Update,Rolling Hills Estates,California.City of Rolling Hills Estates. Planner.Responsible for policy updates and presentation preparation for community outreach.Michael Baker is updating the General Plan for the city of Rolling Hills Estates,ensuring that it reflects the city's vision of tomorrow, includes a focus on enhancing sustainability,and can comply with changes in state law.The General Plan will be organized around"placemaking"and sustainability,without sacrificing the guiding principles needed to preserve the unique character and identity of the Rolling Hills Estates community. Emergency Action Plans,California. Emergency Response Planner. Responsible for drafting the following Emergency Action Plans for a variety of dam, reservoir and retarding basin infrastructure across California. Prepared EAPs, circulated for public agency review,tracked comments/input received,and coordinated approval processing with Cal OES. • Peters Canyon Dam EAP,City of Orange, OC Public Works • Lower Peters Canyon Retarding Basin EAP,City of Tustin, OC Public Works • Agua Chinon Retarding Basin EAP,City of Irvine, OC Public Works • Marshburn Retarding Basin EAP,City of Irvine, OC Public Works • Orchard Estates Retarding Basin EAP,City of Irvine, OC Public Works • Trabuco Retarding Basin EAP,City of Irvine, OC Public Works • Novato Creek Dam EAP,County of Marin,North Mann Water District • Big Creek Dam EAP, County of Tuolumne, Pine Mountain Lake Association • Veeh Dam EAP,City of Laguna Hills, Crossline Community Church • Eastfoot Basin EAP,City of Irvine, City of Irvine MICHAEL BAKER INTERNATIONAL ■ APPENDIX A REQUEST FOR PROPOSALS CITY OF SEAL BEACH ■ LOCAL HAZARD MITIGATION PLAN UPDATE(LHMP) Richard Beck, CEP, P.W.S, CPESC®, CERP Principal in Charge Mr. Beck has extensive experience in the regulatory and environmental disciplines. He successfully leads Years of Experience federal,state, local,and private-sector clients through 23 the Clean Water Act, California Porter-Cologne Act, California Fish and Game Code, Endangered Species Education Act, and the California Coastal Act. Mr. Beck, a B.A., 2000, Environmental Studies, University of Professional Wetland Scientist, has conducted hundreds of jurisdictional California,Santa Cruz delineations throughout the southwest.Mr.Beck proactively leads delineation Certificate, 2010, Ecological Restoration, field crews and regulatory specialists that effectively draft, coordinate, and Saddleback College,CA process regulatory agency applications. As a key component to the above Licenses/Certifications processes,Mr.Beck also prepares environmental documents with respect to the California Environmental Quality Act (CEQA) and the National Certified Ecological Restoration Practitioner, Environmental Policy Act(NEPA). 2017,#0099 Certified Environmental Professional, 2010, RELEVANT EXPERIENCE 10050455 EPA Watershed Management Academy,2008 City of Yorba Linda Local Hazard Mitigation Plan,Safety Element,Emergency Operations Plan Update, and Vegetation Removals Work Program. City of Certified Professional in Erosion and Sediment Yorba Linda. Program Manager. Served as program manager for comprehensive Control,California,2010,5611 wildfire and safety mitigation work program, that included preparing the City's first Wetland Delineator Certification Program,2002 hazard mitigation plan, a comprehensive safety element updates and tailored professional Wetland Scientist,2011,2160 emergency operations plan update. All deliverables included in-depth stakeholder outreach,including many contract service providers to the City.In addition,Mr.Beck CRAM for Riverine Wetlands-Certified served as the program manager for the vegetation removals work program, Practitioner,2008 including fuels reduction mapping, contractor project management and CEQA Professional Affiliations compliance. In coordination, these projects are designed to substantially reduce wildfire risk to the City of Yorba Linda. Association of Environmental Professionals(AEP) Building Industry Association General Plan and Local Coastal Program Update,Carlsbad,California. City of Carlsbad.Project Manager.Served as project manager and environmental manager Home Builders Council responsible for leading a study to assess vulnerable infrastructure and property in Society for Ecological Restoration(SER) the City from sea level rise as part of preparing the first comprehensive revision of Society of Wetland Scientists(SWS) the City of Carlsbad Zoning Ordinance since it was first adopted in the 1950s. Conducted extensive background research and best-practices recommendations for policy revisions relating to sea level rise.Additionally, low-cost visitor serving uses and accommodations policies were updated.A coastline vulnerability study was also produced for the City that identifies coastal areas susceptible to damage from SLR. The project implemented the 2015 General Plan Update and the revised Local Coastal Program and involved a full reorganization of the code consistent with best practices,including the consolidation and streamlining of much of the redundant provisions, new and amended definitions including graphics, and substantial reformatting to make the code user-friendly and easy to navigate. Michael Baker also produced a coastline vulnerability study for the city that identifies coastal areas most susceptible to sea-level rise and provides adaptation strategies for mitigation. Department of Water and Power Specific Plan Amendment • Regulatory and Environmental Services, Seal Beach, California.City of Seal Beach.Project Manager.Responsible for project management.Michael Baker developed a Power Specific Plan Amendment Environmental Impact Report(EIR)for the City of Seal Beach.The EIR consisted of analysis of several different issues, including hazardous materials, land use, aesthetics, traffic, air quality, geology, hydrology, noise, public services, and utilities. The Power Specific Plan Amendment proposed amendments to the 1996 DWP Specific Plan (proposed Specific Plan Amendment)that would allow for the development of a 48-lot residential development.The residential uses would be located on approximately 4.5 acres in the northern portion of the project site.The applicant would construct the project in one phase,which MICHAEL BAKER INTERNATIONAL ■ APPENDIX A REQUEST FOR PROPOSALS CITY OF SEAL BEACH • LOCAL HAZARD MITIGATION PLAN UPDATE(LHMP) would include the finished pads and all infrastructure necessary to serve the new residential development.Residential units would be developed individually by homeowners as custom homes,depending on market conditions and demand.Maintenance of streets, common landscaped areas, and major infrastructure would be funded through the Community Facilities District Act(i.e., Mello- Roos).The remaining approximately 6.4 acres of the project site would be used for open space and passive recreation uses. River's End Staging Area and San Gabriel River Bikeway Enhancement ISIMND,Seal Beach,California.City of Seal Beach. Environmental Permit Coordinator. Responsible for environmental permitting. Michael Baker prepared the Initial Study/Mitigated Negative Declaration(IS/MND)for the River's End Staging Area and San Gabriel River Bikeway Enhancement project for the City of Seal Beach.Among the major issues analyzed in the IS/MND were aesthetics, air quality, biological resources, cultural resources,geology,hydrology,land use,and noise. Siena Summit Natural Resources Regulatory Services, Laguna Niguel, California. Hon Development. Technical Manager. Responsible for project management. Michael Baker was selected to coordinate with Orange County Transportation Authority (OCTA)for the property's potential acquisition by OCTA as part of the Freeway Mitigation and Resource Protection Program(i.e., renewed Measure M). Michael Baker coordinated and managed multiple efforts and prepared materials presented to OCTA to assist in the evaluation of the property's merits. Michael Baker attended all OCTA Environmental Oversight Committee meetings and coordinated a site visit with OCTA staff in order to facilitate evaluation of the property.In addition, Michael Baker coordinated with the property owner and OCTA for the preparation of a PAR to assess the management and maintenance costs of the on-site habitat. North Downtown Lancaster Neighborhood RevitalizationfTransit Village Plan EIR/EA, Lancaster, California. City of Lancaster.Senior Environmental Scientist.Responsible for regulatory/permitting.Michael Baker provided comprehensive services for a redevelopment of a 103-acre portion of the Lancaster North Downtown area.The project,which represents the city's long- term program to retain and revitalize the historic downtown area, included public participation,vision plan,design guidelines and standards, infrastructure studies, environmental impact studies, and required general plan amendments and zoning changes. Formulated with the involvement of various stakeholders in the area,the plan creates a framework to achieve the overall objectives of expanding and locating new institutional uses, providing adequate locations for various service providers, rehabilitating or replacing deteriorated housing stock,providing recreational facilities,and enhancing commercial uses. Dumbarton Transit Oriented Development Specific Plan EIR, Newark, California. Dahlin Group. Environmental Associate. Responsible for regulatory/permitting. Michael Baker prepared an Environmental Impact Report(EIR)for the Dumbarton Transit Oriented Development(TOD) Specific Plan proposed in the City of Newark. The EIR was prepared at a program-level for the Dumbarton TOD Specific Plan, which would provide comprehensive planning policy and regulatory standards to ensure quality future development and redevelopment of the Specific Plan area. The Specific Plan envisions a transit-oriented community that would offer a mix of residential, retail,office,and open space uses.Approximately 2,500 housing units are proposed to meet the needs of the City and the surrounding area. Approval of the Dumbarton TOD Specific Plan would provide a broad range of new housing opportunities, retail and business opportunities, and park and open space amenities, as well as provide the necessary backbone infrastructure for the future Dumbarton Rail Corridor Transit Station. State Route 241 Bridge Crossing over the Arroyo Trabuco • Regulatory Services, Orange County, California. Project Manager. Responsible for project management. Michael Baker provided regulatory and environmental services for the widening of the S.R. 241 bridge over Arroyo Trabuco Creek. Michael Baker's services included the delineation of jurisdictional waters, coordination with state and federal regulatory agencies, preparation and processing of permit applications, and stormwater and water quality compliance during construction. Alamitos Park CEQA/NEPA Clearance, Long Beach, California. City of Long Beach. Environmental Associate. Managed preparation of environmental documentation for CEQA/NEPA clearance for the Alamitos Park project. The project included roadway improvements at and surrounding the intersection of Martin Luther King Jr. (MLK) Avenue and 7th Street, within the southwestern portion of the City. The project proposed to vacate a portion of MLK Avenue and convert it into a public park use. The project utilized Highway Safety Improvement Program (HSIP)funds through the Federal Highway Administration, and thus required NEPA documentation through the Caltrans District 7 Division of Local Assistance.Michael Baker assisted with preparation of California Environmental Quality Act(CEQA) and National Environmental Policy Act(NEPA)clearance documentation for the Alamitos Park project. MICHAEL BAKER INTERNATIONAL ■ APPENDIX A REQUEST FOR PROPOSALS CITY OF SEAL BEACH • LOCAL HAZARD MITIGATION PLAN UPDATE(LHMP) Michael Yaffe, AICP, PP, LISP, ENV SP Quality Assurance & Quality Control Mr. Yaffe is an accomplished Community Planner and Geographic Information Systems(GIS)Professional.As Years of Experience a planner and GIS professional,he believes in purpose- 16 driven, environmentally sensitive design to create Education places that engage people, nurture community, and M.C.R.P., 2013, City and Regional Planning, enhance urban life. Currently,his focus is on resiliency Rutgers University planning,risk,and vulnerability assessment,and hazard mitigation planning. He served as Project Manager on the New Jersey State B.S., 2007, Environmental Planning and GIS, Hazard Mitigation Plan and the State's first Climate Change Resilience Rutgers University Strategy and Coastal Resilience Plan.Additionally,Mr. Yaffe has serves as the Licenses/Certifications Community Planning and Resilience Department Manager in the Western Certified GIS Professional,2012, 17910 Region and oversees the development of many hazard mitigation plans and Envision Sustainability Professional,2020,#38245 resilience projects across California. Professional Planner, New Jersey, 2018, RELEVANT EXPERIENCE 33LI00638100 Professional Affiliations Yorba Linda Hazard Mitigation Plan,Safety Element Update,and Emergency Operations Plan Update,Yorba Linda,California. City of Yorba Linda. Technical American Planning Association(APA) Advisor. Michael Baker prepared Yorba Linda's first Hazard Mitigation Plan in Geographic Information Science Certification coordination with updates to the Safety Element and Emergency Operations Plan. Institute(GISP) The City faces extreme wildfire threats due to its proximity to the Chino Hills State New Jersey Geospatial Forum Park and the presence of strong Santa Ana winds. The plan will outline future projects to mitigate risks from several natural and human-caused hazards, along with identifying strategic funding opportunities. New Jersey Emergency Operations and Hazard Mitigation Plan Development, Statewide, New Jersey. New Jersey Department of Treasury. Project Manager. Provided project administration, research, and GIS and planning analysis required to update the State All-Hazard Mitigation Plan (State HMP).Michael Baker provided planning and comprehensive hazard mitigation services to the New Jersey Office of Emergency Management to update the New Jersey State Hazard Mitigation Plan (SHMP). The SHMP outlines a strategy to reduce risks from hazards and prioritizes future project funding for mitigation projects across New Jersey. Michael Baker demonstrated a unique understanding of resiliency planning,design,and construction work happening in New Jersey to better incorporate updates to capabilities, mitigation actions, and funding sources, making the plan more comprehensive. For the project, Michael Baker is also providing GIS data collection and analysis, risk and vulnerability assessments,resiliency planning,and agency coordination. Colorado Hazard Mitigation Plan,Statewide,Colorado.State of Colorado.Team Member.Provided planning services to assist the State of Colorado with its first Enhanced State Hazard Mitigation Plan (E-SHMP). Worked closely with the State and the planning team through in-person meetings, webinars and conference calls, emails, on-line surveys, and other online tools and resources to ensure a transparent and coordinated planning process. Reviewed current state planning efforts and documents to be integrated into the SHMP for coordinated hazard mitigation planning across different state agencies and stakeholders and provided risk analysis. Local and Multi-Jurisdictional Hazard Mitigation Plans. Quality Control &Quality Assurance/Technical Advisor. Responsible for managing,reviewing and advising on multiple local and multi-jurisdictional hazard mitigation plans. • Culver City and CCUSD Multi-Jurisdictional Hazard Mitigation Plan Update. City of Culver City, CA. Technical Advisor • City of South Gate Local Hazard Mitigation Plan Update. City of South Gate, CA. Technical Advisor • City of Sonora Local Hazard Mitigation Plan Update. City of Sonora, CA.Technical Advisor • Union County Hazard Mitigation Plan. Union County,NJ. Project Manager. • Warren County Hazard Mitigation Plan. Warren County, NJ. Project Manager. MICHAEL BAKER INTERNATIONAL ■ APPENDIX A REQUEST FOR PROPOSALS CITY OF SEAL BEACH ■ LOCAL HAZARD MITIGATION PLAN UPDATE(LHMP) Casey Marchese Planner II Mr. Marchese supports comprehensive resilience and community planning projects, with a focus on hazard Years of Experience mitigation plans. His experience includes preparing 3 local and multi jurisdictional hazard mitigation plans in 41* compliance with California Governor's Office of Education Emergency Services and FEMA guidelines.His research B.A.,2020,Environmental Studies.University of and technical writing skills include identifying and profiling community California, Santa Barbara hazards, evaluating recent and historical hazard occurrences and developing mitigation actions and policies to create enhance safety resiliency for clients and communities across California. Additional project experience includes coastal resiliency programs focused on sea level rise and coastal hazard vulnerability analysis and mitigation. In addition to resilience planning, he supports policy planning and community outreach for Safety Elements and Environmental Justice Elements. RELEVANT EXPERIENCE Seal Beach Local Coastal Program.City of Seal Beach. City of Seal Beach. Planner. Responsible for documenting baseline conditions for environmentally sensitive habitat areas (ESHA), existing land uses, low cost visitor serving accommodations, and beach access/public use. Responsible for planning and coordinating community outreach efforts regarding the local coastal program update, including 10+stakeholder interviews, pop-up booths at community events, and two open house town hall style forums. Responsible for coordination with the Coastal Commission, updating the Coastal Land Use Plan and Implementation Plan to incorporate policies regarding sea level rise, hazard mitigation, and low-cost visitor serving accommodations. Identified vulnerabilities in Seal Beach and incorporate appropriate sea level rise policies,in accordance with Coastal Commission guidance. Yorba Linda Hazard Mitigation Plan,Safety Element and Emergency Operations Plan Update,Yorba Linda,California. City of Yorba Linda. Planner. Responsible for drafting the Local Hazard Mitigation Plan for the City of Yorba Linda and participating in planning meetings with the city, stakeholders and other applicable agencies. Researched and profiled the hazards that may potentially impact Yorba Linda,helped identify and incorporate the City's capabilities for mitigating and responding to hazards,and assisted in identifying critical facilities at risk from the profiled hazards. Responsible for drafting updates to the existing Safety Element and Emergency Operations plan and incorporating the Yorba Linda LHMP create a comprehensive safety and mitigation strategy. Culver City and Culver City Unified School District Multi-Jurisdictional Hazard Mitigation Plan Update. City of Culver City. Planner. Responsible for drafting updates to the Multi-Jurisdictional Hazard Mitigation Plan (MJHMP) for Culver City and Culver City Unified School District (CCUSD). Participated in four stakeholder coordination meetings with the MJHMP Planning Team. Researched and profiled the hazards that may impact the Culver City and CCUSD, identified and incorporated mitigation capabilities, and conducted a vulnerability assessment for critical facilities and infrastructure. Prepared meeting materials and planning process documentation for inclusion into the final MJHMP. City of South Gate Local Hazard Mitigation Plan Update. City of South Gate. Planner II. Responsible for drafting updates to the South Gate Local Hazard Mitigation Plan (LHMP). Participated in two planning team meetings and four focus group meetings to garner input from stakeholders on hazard vulnerabilities and mitigation actions. Researched and profiled hazards that may impact the City of South Gate and incorporated updates since development of the last LHMP.Identified and incorporated mitigation capabilities and conducted a vulnerability assessment for critical facilities and infrastructure. Drafted updated mitigation actions based on hazard profiles, vulnerabilities and stakeholder feedback. Prepared meeting materials and planning process documentation for inclusion into the final LHMP. MICHAEL BAKER INTERNATIONAL ■ APPENDIX A REQUEST FOR PROPOSALS CITY OF SEAL BEACH ■ LOCAL HAZARD MITIGATION PLAN UPDATE(LHMP) Shannon Liska Planner II fillMs. Liska has experience in supporting a variety of policy, ordinance and land development projects Years of Experience including preparation of Housing Elements, community 3 planning documents, entitlement support, environmental studies,NEPA and CEQA documentation, Education and GIS services. She is an effective communicator and M.C.P., 2020, City Planning, San Diego experienced researcher. Her past projects include State University Housing Element updates and environmental assessments. B.A., 2017, Sociology, Gonzaga University RELEVANT EXPERIENCE B.A., 2017, Economics, Gonzaga Pinole General Housing Element and Safety Element Updates. City of Pinole. University Planner.Responsibilities included drafting major portions of City's 6th Cycle Housing Professional Affiliations Element including the review of past accomplishments,constraints on the provision American Planning Association(APA) of housing, sites and resources, and programs. Collaborated with the City to craft Programs to include in the Housing Element.Responsible for creating and executing the sites selection strategy to help the City meet its 6th Cycle RHNA. Michael Baker is preparing a comprehensive set of revisions to the city's 6th Cycle General Plan Housing Element and Safety Element and is preparing a new environmental justice element. The project involves a comprehensive public engagement plan in four languages and multiple city council and planning commission workshops.The safety element update includes updating the current safety element to align with the OPR guidelines, bolstering the wildfire section,and addition of several new topics,including climate resiliency,evacuation,drought,dam inundation,the impact of the tsunami,emergency preparedness,crime,and health crises.The safety element update includes a vulnerability assessment of critical facilities that will guide the climate resiliency policies. Michael Baker is also conducting an evacuation routes study in accordance with AB 747 that will evaluate the capacity and viability of evacuation routes during a wildfire event and a dam breach event.The environmental justice element is a new element but will incorporate policies from health element and establish nexus with sustainability and conservation element. SJC Housing Safety&Environmental Justice Element.City of San Juan Capistrano.Planner.Responsibilities included drafting and editing sections of the Housing Element Update, including the constraints to the provision of housing, housing needs assessment, analyzing housing programs, creating new housing programs, and contributing to housing sites analyses. Ensured housing element was compliant with California State Housing Laws. Conducted stakeholder interviews in the community engagement process for the housing element update. Michael Baker is preparing a comprehensive set of revisions to the city's housing element and safety element and is preparing a new environmental justice element.The project involves a comprehensive public engagement plan in multiple languages, including special workshops and outreach to areas of concentrated needs and coordination with community-based organizations to promote fair housing and environmental justice.The safety element focuses on natural and man-made hazards and includes policies addressing health crises and crime prevention through urban design. Multiple consultation sessions were conducted with the California Department of Forestry and Fire Protection(Cal Fire)since parts of city are in a very high fire hazard zone. Los Altos Housing Element and Safety Element Revisions. City of Los Altos. Planner. Responsible for drafting major portions of the housing element draft including the needs assessment,constraints,and analysis of fair housing.Conducted public outreach by drafting a survey,compiling a list of stakeholders,and organizing and facilitating focus groups.Michael Baker is preparing a comprehensive set of revisions to the city's housing element and safety element.The project involved a comprehensive public engagement plan in multiple languages,including special workshops and outreach.The safety element focuses on updating the existing conditions analysis in accordance with the new regulation and OPR Guidelines,integrating county led HMP into the safety element.Michael Baker is also conducting an evacuation routes study in accordance with AB 747 to study the capacity and viability of evacuation routes. MICHAEL BAKER INTERNATIONAL ■ APPENDIX A REQUEST FOR PROPOSALS CITY OF SEAL BEACH • LOCAL HAZARD MITIGATION PLAN UPDATE(LHMP) Jennifer Gutierrez, AICP Planner II Ms. Gutierrez demonstrates the ability to work with municipalities, federal agencies, and community Years of Experience stakeholders in order to improve the quality of living 8 within cities.As a recent graduate from the University of Pennsylvania with a Master of City Planning, her fresh Education ideas have been an asset in the resilience planning field. M.C.P., 2019, City and Regional She supports FEMA Region 2 with reducing flood risk in Planning,University of Pennsylvania communities across the nation as part of FEMA's Risk Mapping,Assessment B.A., 2016, Architecture, University of and Planning(Risk MAP)Program.Additionally,she has updated the Bergen San Francisco County Hazard Mitigation Plan and New Jersey's State Hazard Mitigation Plan. Licenses/Certifications She has applied her skills with programs such as Adobe Creative Suite, ArcG1S, and Microsoft Office, and has applied technical skills such as American Institute of Certified Planners, mapping and graphic design in order to support projects within the water and 2023,34827 planning departments. Professional Affiliations RELEVANT EXPERIENCE American Planning Association(APA) Bergen County Hazard Mitigation Plan.County of Bergen.Planner.Responsible for conducting meetings with municipal officials; updating capability assessments and mitigation actions;drafting the risk assessment. New Jersey State Hazard Mitigation Plan. New Jersey Department of Treasury. Planner. Responsible for supporting the New Jersey State Hazard Mitigation Plan update,including compiling demographic and other statistical data; updating hazard profiles; planning and developing materials for stakeholder engagement meetings; and providing graphic design for the final plan document. FEMA CERC 2.0 Baker Task Order 3,Virginia.FEMA. Planner. Responsible for managing the Guides to Expanding Mitigation (GEMs) series;leading the GEMs working group to provide national oversight; conducting research including stakeholder interviews for future development of the sports GEM; leading production of a podcast about expanding mitigation; supporting various client meetings through agenda development and note taking and advising FEMA Region 2 on projects to pursue during T03. Flood Hazard Reduction and Resiliency Grant Program (2017-Present), New Jersey. New Jersey Department of Environmental Protection (DEP). Planner. Responsible for revising the Resilient NJ outreach document; drafting Resilient NJ scenario actions;drafting materials for the climate conversation meetings;and designing the layout for the NJ Scientific Report on Climate Change. Michael Baker is providing professional and technical services for the Flood Hazard Risk Reduction and Resiliency Grant Program.The program provides grants to eligible municipalities and counties to construct"shovel—ready"flood risk reduction and resiliency projects through a competitive application process. The program utilizes funding awarded to New Jersey from the U.S.Department of Housing and Urban Development under the Community Development Block Grant—Disaster Recovery program.Michael Baker is assisting the NJDEP Grant Manager with the monitoring and oversight of the grant program. Community Engagement and Risk Communications (CERC), Nationwide, United States. FEMA. Planner. Responsible for creating presentations, maps, and graphics for stakeholder meetings; drafting newsletters and invitations; developing hazard mitigation plan outreach materials;coordinating development of Guides to Expanding Mitigation including conducting interviews; drafting script for HMP outreach video; planning NJ insurance workshop;writing hazard mitigation best practice stories. Michael Baker served as the managing partner of Resilience Action Partners, the Federal Emergency Management Agency (FEMA) national Community Engagement and Risk Communication team for the Risk Mapping, Assessment, and Planning (Risk MAP) program. Our team partnered with FEMA to build an engagement and planning program that has driven behavior changes and catalyzed communities to take ownership in risk awareness and reduction. Michael Baker's services included hazard mitigation planning,community outreach,preparation and dissemination of outreach materials,and development and delivery of training for stakeholders. MICHAEL BAKER INTERNATIONAL ■ APPENDIX A REQUEST FOR PROPOSALS CITY OF SEAL BEACH ■ LOCAL HAZARD MITIGATION PLAN UPDATE(LHMP) Audrey Tamayo Planner Ms. Tamayo supports comprehensive resilience and community planning projects, with a focus on hazard Years of Experience , mitigation plans. Her experience includes supporting 2 hazard mitigation planning in compliance with Education California Governor's Office of Emergency Services and FEMA guidelines, assessment for risk M.C.R.S., 2024, Conservation and Restoration vulnerability using GIS mapping, and community Sciences,University of California, Irvine outreach in both English and Spanish. Additional project experience includes B.A,2017,Political Science and Latin American environmental restoration. &Iberian Studies,University of California,Santa Barbara RELEVANT EXPERIENCE Licenses/Certifications City of Grand Terrace Local Hazard Mitigation Plan. City of Grand Terrace. ISA Certified Arborist®,WE-15190A Planner. Prepared GIS mapping for hazard risk and vulnerability assessments. Certificate in Sustainable Business Practices, Researched and profiled hazards that may impact the City of Grand Terrace and University of California,San Diego Extension incorporated updates since the last LHMP was developed.Incorporated community Professional Affiliations profile updates and updated hazard profiles for the City of Grand Terrace into the LHMP. Association of Environmental Professionals (AEP) City of Beverly Hills Local Hazard Mitigation Plan Update. City of Beverly Hills. Planner. Prepared GIS mapping for hazard risk and vulnerability assessments. Researched and profiled hazards that may impact the City of Beverly Hills and incorporated updates since the last LHMP was developed. Incorporated community profile updates and updated hazard profiles for the City of Beverly Hills into the LHMP. City of San Clemente Local Hazard Mitigation Plan.City of San Clemente.Planner.Prepared GIS mapping for hazard risk and vulnerability assessments. Researched and profiled hazards that may impact the City of Sonora and incorporated updates since the last LHMP was developed.Incorporated community profile updates and updated hazard profiles for the City of South Gate into the LHMP. Clallam County Multi-Jurisdiction Hazard Mitigation Plan Update. Clallam County, Washington. Planner. Research hazard profiles and impact on vulnerable populations. Culver City and Culver City Unified School District Multi-Jurisdictional Hazard Mitigation Plan Update.City of Culver City. Planner. Responsible for drafting updates to the Culver City and Culver City Unified School District(CCUSD) Multi-Jurisdictional Hazard Mitigation Plan(MJHMP).Assisted in updating community profiles for the Culver City and CCUSD and hazard profiles for various natural and human-caused hazards.Prepared planning process documentation for inclusion into the final LHMP. City of South Gate Local Hazard Mitigation Plan Update.City of South Gate. Planner. Responsible for drafting updates to the South Gate Local Hazard Mitigation Plan(LHMP). Researched and profiled hazards that may impact the City of South Gate and incorporated updates since development of the last LHMP. Participated in planning meetings with stakeholders to develop LHMP content. Incorporated community profile updates and updated hazard profiles for the City of South Gate into the LHMP.Assisted in the preparation of meeting documentation and appedicies which will be incorporated into the final LHMP and submitted to FEMA for transparency throughout the planning process.Translated outreach material from English to Spanish to community members. City of Sonora Local Hazard Mitigation Plan Update.City of Sonora. Planner. Responsible for drafting updates to the Sonora Local Hazard Mitigation Plan (LHMP). Researched and profiled hazards that may impact the City of Sonora and incorporated updates since the last LHMP was developed. Incorporated community profile updates and updated hazard profiles for the City of South Gate into the LHMP.Assisted in the preparation of meeting documentation and appedicies which will be incorporated into the final LHMP and submitted to FEMA for transparency throughout the planning process. MICHAEL BAKER INTERNATIONAL • APPENDIX A REQUEST FOR PROPOSALS CITY OF SEAL BEACH • LOCAL HAZARD MITIGATION PLAN UPDATE(LHMP) Jake Poland Planner I Mr. Poland supports comprehensive resilience and community planning projects, with a focus on hazard Years of Experience mitigation plans. His experience includes preparing 2 local, multi jurisdictional, and state hazard mitigation plans in compliance with guidelines set forth by Cal OES Education and FEMA. His research and technical writing skills B.A., 2023, Criminal Justice, California State include identifying and profiling community hazards, University, Fullerton evaluating recent and historical hazard occurrences and developing A.S..2020,Emergency Management.Coastline mitigation actions and policies to create enhanced safety resiliency for clients Community College(IP) and communities across the United States. Additional project experience Professional Affiliations includes Emergency Operations Center tabletop exercises. In addition to resilience planning, he supports policy planning for other emergency California Emergency Services Association management plans including Emergency Operations Plans. (CESA) International Association of Emergency RELEVANT EXPERIENCE Managers(IAEM) State Hazard Mitigation Plans,West Region.Planner.Worked in cooperation with project teams to assist in the planning process, update natural and human-caused hazard profiles, and complete various other mitigation planning activities. Played a role in creating hazard loss tables, hazard dashboards and linking project objectives to mitigation actions.An abbreviated list of clients and deliverables is included, below: • State of California Hazard Mitigation Plan • State of Hawaii Hazard Mitigation Plan • State of Idaho Hazard Mitigation Plan Local&Multi-Jurisdictional Hazard Mitigation Plans, Nationwide. Planner. Participated in the planning process for a number of city and county hazard mitigation plans.Responsibilities include hazard profiling for natural and human-caused hazards,leading jurisdictional annex data collection efforts by collaborating with special districts and municipalities, assisting in the navigation of updated FEMA guidance,and assisting in public outreach efforts.An abbreviated list of clients and deliverables is included,below • Nevada County(CA)Multi-jurisdictional Hazard Mitigation Plan + Tri-Valley(CA)Multi-jurisdictional Hazard Mitigation Plan • Schuylkill County(PA)Multi-jurisdictional Hazard Mitigation Plan • City of Los Angeles Local Hazard Mitigation Plan • City of Beverly Hills Local Hazard Mitigation Plan • City of San Clemente Local Hazard Mitigation Plan • City of Roseville Local Hazard Mitigation Plan • Metropolitan Water District of Southern California Local Hazard Mitigation Plan Additional Emergency Management Projects, West Region. Planner. Supported additional projects related to emergency management and community planning both in-person and virtually. An abbreviated list of clients and deliverables is included, below: • Emergency Operations Plan Updates • COVID After Action Reports • Comprehensive Emergency Management Plans • Tabletop Emergency Operations Center Exercises(TTX) • Repetitive Loss Area Assessments(RLAA) MICHAEL BAKER INTERNATIONAL • APPENDIX A REQUEST FOR PROPOSALS CITY OF SEAL BEACH ■ LOCAL HAZARD MITIGATION PLAN UPDATE(LHMP) Jeffrey Karmazin, PSM GIS Analyst Jeff is a versatile Geographic Information Systems Analyst with years of GIS experience. Topics covered by Years of Experience Jeff's experience using GIS covers a wide range 6 including hazard mitigation, planning, real estate, environmental research,spatial analysis,and more.As a Education local GIS professional,Jeff enjoys attending events and P.S.M,2022, Geographic Information Systems, webinars to further his spatial analysis skills.His planning background began Temple University with a focus on green storm water infrastructure in the city of Philadelphia and B.A., 2016, Environmental Studies, Temple now covers all aspects related to hazard mitigation planning.He has worked University on hazard mitigation plans at the state and county level,but has also helped Licenses/Certifications provide maps, graphics, and research for business development opportunities. GIS Certificate,Temple University,2016 RELEVANT EXPERIENCE Pennsylvania State Hazard Mitigation Plan.State of Pennsylvania. GIS Analyst. Performed all tasks related to GIS, including data management,spatial analysis,and final map production.Flood,earthquake,and hurricane models were run for all 67 counties, plus jurisdictional,critical facility,and historic asset analysis.Updated all data sources from previous years,found new data sources for current update,and create multiple datasets to be used in analysis.Coordinate with state agencies for data needs and requests. Aided team members in planning related tasks such as event coordination, outreach to stakeholders, and updating planning materials.Final plan includes over 90 maps created for 33 hazard profiles. New Jersey State Hazard Mitigation Plan.GIS Analyst.Aided the planning team in performing all Hazus models.Level II analysis was performed through loading state provided datasets for essential facilities,transportation networks,and state-owned facilities. Flood models were performed utilizing depth grids for 100-year flood, 2-feet seal level rise, 3 feet sea level rise, and 5 feet sea level rise. Statewide models were performed for Earthquake and Hurricane estimates.Altogether, over 75 Hazus models were performed for use in the plan for damage estimates.Additional maps were created to be highlighted within the plan for various hazards. Yorba Linda Hazard Mitigation Plan. City of Yorba Linda. GIT Analyst. Responsible for coordinating data collection, creating thematic maps for presentation,and determining a hazard impact analysis.Mapped critical facilities and conducted a vulnerability analysis based on hazard overlays for landslide,fault zones,liquefaction,dam inundation,flood zones,ground shaking and wildfire. Prepared a parcel analysis to determine hazard vulnerability to residential and non-residential parcels within the city. Culver City and Culver City Unified School District Multi-Jurisdictional Hazard Mitigation Plan Update. City of Culver City. GIT Analyst. Responsible for coordinating data collection, creating thematic maps for presentation, and determining a hazard impact analysis.Mapped critical facilities and conducted a vulnerability analysis based on hazard overlays for landslide,fault zones, liquefaction,dam inundation,flood zones,and wildfire. Prepared a parcel analysis to determine hazard vulnerability to residential and non-residential parcels within the city. City of South Gate Local Hazard Mitigation Plan Update. City of South Gate. GIT Analyst. Responsible for coordinating data collection, creating thematic maps for presentation, and determining a hazard impact analysis. Mapped critical facilities and conducted a vulnerability analysis based on hazard overlays for liquefaction, fault zones, flood zones, and hazardous cleanup sites.Prepared a parcel analysis to determine hazard vulnerability to residential and non-residential parcels within the city. City of Sonora Local Hazard Mitigation Plan Update. City of Sonora. GIT Analyst.Responsible for coordinating data collection, creating thematic maps for presentation, and determining a hazard impact analysis. Mapped critical facilities and conducted a vulnerability analysis based on hazard overlays for landslide,fault zones,flood zones,and wildfire. Prepared a parcel analysis to determine hazard vulnerability to residential and non-residential parcels within the city. MICHAEL BAKER INTERNATIONAL • APPENDIX A REQUEST FOR PROPOSALS CITY OF SEAL BEACH • LOCAL HAZARD MITIGATION PLAN UPDATE(LHMP) Chelsea Kahn, CFM SME & Advisor — Diversity, Equity, and Inclusion Chelsea is a planner and certified floodplain manager II" with expertise in hazard mitigation and community Years of Experience : - '`, engagement. She has served as a valued member of 10 Resilience Action Partners, FEMA's Community Engagement and Risk Communication contractor,since Education 2017. Chelsea has a long history of expertise in meeting M.S., 2014, Marine Environmental facilitation,community engagement,and the visual design of information.She Science,University of Washington has demonstrated strength in working with a wide range of stakeholders to B.S., 2011, Marine Biology, Rutgers break down complex processes and procedures using storytelling, plain University, New Brunswick language, and graphics. She thrives on leading complex planning processes, Licenses/Certifications project management, and developing creative solutions. Certified Floodplain Manager, 2019 RELEVANT EXPERIENCE Professional Affiliations Community Engagement and Risk Communications (CERC), Nationwide, Association of State Floodplain United States. FEMA. Michael Baker is the managing partner of the joint venture Managers(ASFPM) Resilience Action Partners, which holds the CERC contract for FEMA's Risk Management Directorate in support of the Risk Mapping, Mapping, Assessment, and Planning program. Michael Baker's services include hazard mitigation planning, community outreach, preparation and dissemination of outreach materials, program management. and development and delivery of training for stakeholders. Through this contract,Chelsea is responsible for: • Leading the hazard mitigation planning program contract support(Mitigation Lead)for FEMA Region 9 and oversees Risk Mapping,Assessment,and Planning(Risk MAP)projects for Arizona, California, Hawaii, Nevada, Guam,the Marianas Islands and American Samoa. • Managing Region 9's Mitigation Training Portfolio,which equips partners involved in the development and implementation of hazard mitigation and risk reduction strategies with resources and tools to reduce risk in their communities. • Executing community engagement projects focused on floodplain management, multi-hazard risk,community planning practices,and land use planning as it pertains to risk reduction. • Preparing a variety of written materials including FEMA fact sheets,communication plans, locally tailored outreach tools and materials,and reports that communicate technical natural hazard risk assessments and prioritized mitigation risk reduction actions to non-technical audiences. Contract Highlights: • Lead author of Natural Hazard Retrofit Program Toolkit:A Guide for Designing a Disaster-Resilient Building Retrofit Program in Your Community,a first-of-its-kind publication. • Co-developed the first ever Plan to Action Workshop with FEMA Region 9,which helps subapplicants bridge the gap between hazard mitigation planning and building FEMA grant applications. ■ Manages FEMA Region 9's annual Mitigation Program Consultation with critical state and territorial partners. • Engaged in various Storytelling Training efforts throughout the contract—worked with a team to develop a standard operating procedure, hold interviews,and create content and"podcasts"to share messaging and information about mitigation through story for FEMA Regions 3,9 and 10. • MICHAEL BAKER INTERNATIONAL ■ APPENDIX A REQUEST FOR PROPOSALS CITY OF SEAL BEACH • LOCAL HAZARD MITIGATION PLAN UPDATE(LHMP) Anisha A. Malik, SITES AP, CERP SME & Advisor — Vegetation Management/Restoration Ecology Ms. Malik is a restoration ecologist with experience in voluntary restoration projects for wetlands, riparian Years of Experience systems, and coastal sage scrub habitats, as well as a 9 wide variety of compensatory mitigation projects required for jurisdictional impacts. With a background in Education chemistry, Ms. Malik brings a unique analytical skill set Graduate Studies, 2022, Natural to her projects. Ms. Malik identifies mitigation site Resources Stewardship/Ecological opportunities and designs site plans that will provide beneficial results for Restoration.Colorado State University stakeholders involved as well as the local watershed. She identifies native A.S., 2013, Biological Sciences, College species to be included in the plant palette and works with landscape of San Mateo contractors to design the placement of plants.Additionally,she is responsible A.A., 2013, Interdisciplinary Studies: for baseline studies, including conducting jurisdictional delineations, Science and Society. College of San vegetation mapping, and California Rapid Assessment Method (CRAM) Mateo analysis at project sites. B.S., 2012. Chemistry, Santa Clara University RELEVANT EXPERIENCE Certificate. 2009, Biotechnology, College Tesoro Extension Project Environmental Assessment, Orange County, of San Mateo California. Transportation Corridor Agencies. Environmental Scientist. Conducted Licenses/Certifications a delineation of the drainages within the study area to determine regulatory agency CRAM for Riverine Wetlands-Certified jurisdiction.Michael Baker provided environmental services to assist with the Tesoro Practitioner. California. 2016 Extension Project. The project, a cooperative effort between the Foothill/Eastern Transportation Corridor Agency and Caltrans District 12, aimed to extend the 241 SITES Accredited Professional. 2017, Toll Road from its current terminus at Oso Parkway to Cow Camp Road near the 00001261 SITES Ortega Highway to provide an alternative route to the heavily traveled 1-5 and local Wetland Delineator Certification Program, streets. Michael Baker prepared an environmental assessment that considered California.2016 issues of noise, air quality, hazardous materials, traffic and circulation, biological Certified Ecological Restoration environment,and community impacts. Practitioner, 2017.0123 Inland Branch 2020 Fire Emergency Clean-Up Response Program, Inland Professional Affiliations Branch, California. CalRecycle. Environmental Specialist. Prepared restoration Ecological Society of America(ESA) plans for locations with temporary bridge installments. Worked with the client to determine the most efficient route of restoration that still met agency needs.Michael Society for Ecological Restoration (SER) Baker is providing environmental and emergency permitting services to assist with U.S. Green Building Council(USGBC) CalRecycle's coordinated structural debris and hazard tree removal projects in areas damaged by the wildfires that devastated Lake, Mendocino, Napa, Solano, and Sonoma Counties in 2020. For the program, Michael Baker is providing biological and archaeological assessments,biological and archaeological monitoring,agency and tribal coordination,emergency permitting services.guidance and implementation of water- quality best management practices(BMPs).and GIS support. Santa Ana Levee Repair Mitigation Project, Newport Beach, California. Orange County Sanitation District. Environmental Associate. Responsible for quantitative monitoring of the site. Prepared the annual report in order to obtain a sign off by the agencies that the project is complete after year 2. Michael Baker provided mitigation services for the Santa Ana Levee Repair Mitigation site in Newport Beach. The project consisted of the revegetation of big saltbush (Atriplex lentiformis), which was temporarily impacted by repairs to the Santa Ana Levee. Following the U.S.Army Corps of Engineers'regulations, Michael Baker identified mitigation sites within the levee's proximity, prepared a conceptual mitigation plan, oversaw the plan's implementation, and conducted follow-up monitoring and reporting for two years. MICHAEL BAKER INTERNATIONAL ■ APPENDIX A REQUEST FOR PROPOSALS CITY OF SEAL BEACH ■ LOCAL HAZARD MITIGATION PLAN UPDATE(LHMP) Andrew J. Sidor, P. E., QSD/P, CPESC®, QISP SME & Advisor — Stormwater Management eillill14, Mr. Sidor is a civil engineer with a variety of experience in the field of stormwater management, namely Years of Experience construction stormwater compliance and NPDES 13 support. He has written and reviewed Water Quality N„./ Management Plans (WQMPs), Stormwater Pollution Education VI , Prevention Plans (SWPPPs), Erosion and Sediment B.S., 2010, Civil Engineering, University Control Plans (ESCPs), Water Pollution Control Plans of California, Irvine (WPCPs), and conducted facility inspections for compliance with municipal Licenses/Certifications and statewide storm water requirements for both public and private clients.Mr. Certified Professional in Erosion and Sidor has experience in managing teams tasked with both developing full- Sediment Control. California,2013.7560 scale construction stormwater programs, as well as stormwater plans for individual projects. He is a Co-Chair of the CASQA Construction Stormwater Qualified SWPPP Practitioner (QSP). subcommittee and interacts regularly with Regional and State Waterboard California,2012,24618 staff for permit clarifications, responses to Notice of Violations (NOVs), and Qualified SWPPP Developer (QSD). general knowledge sharing. He provides on-going construction stormwater California.2012,24618 audits of individual project sites and has assisted in the development of Professional Engineer - Civil, California. internal audit programs for clients. 2013, C82075 Qualified Industrial Stormwater RELEVANT EXPERIENCE Practitioner,California, 2017,00686 Storm Drainage Master Plan, Buena Park, California. City of Buena Park. Construction General Permit Trainer of Designer. Responsibilities included stormwater design support. Michael Baker Record,California,2017 provided engineering services to prepare a citywide drainage master plan. Michael Professional Affiliations Baker's services included field investigations, video surveys, storm drain mapping, American Society of Civil Engineers hydrodynamic modeling,regulatory compliance analysis,best management practice (ASCE) (BMP) retrofit recommendations, geodatabase update, and master plan report preparation. California Stormwater Quality Association (CASQA) Laguna Woods Village Regional Drainage Improvement Project, Laguna Chi Epsilon. The National Civil Woods, California. Third Laguna Hills Mutual. Designer. Responsibilities included Engineering Honor Society stormwater design support.Michael Baker prepared a Categorical Exemption/Notice Toastmasters International of Exemption for a proposed storm drain replacement project in Laguna Woods Village. The document described existing conditions in the project area, provided background information on flooding,and detailed the proposed improvements.The effort included consultation with City of Laguna Woods staff to confirm the methodology and approach and finalize the environmental clearance documents. State Parks Surface Water and NPDES Support Services, Statewide, California. California Department of Parks and Recreation. Designer. Responsibilities included stormwater design support. Michael Baker is providing on-call stormwater consulting services to the Off-Highway Motor Vehicle Recreation Division at the division's State Vehicular Recreation Areas(SVRA) throughout California.The Michael Baker team works with SVRA staff to produce solutions for surface water challenges, including hydrology and hydraulics studies,erosion and sediment control plans,and regulation interpretation. Prepare Grading and Infrastructure Plans for Phase 1,Irvine,California.Irvine Community Development Company. Designer. Developed Risk Level 2 Stormwater Pollution Prevention Plan (SWPPP). Tasks included: performing a site-specific risk assessment,development of SWPPP document,development of an erosion control plan, and field implementation.Michael Baker contracted with the Irvine Company to prepare the grading and infrastructure plans for Phase 1 of the Irvine Apartment Community project, Planning Area 39. The project will provide approximately 1,750 apartment units, with parks and trails to serve the community. MICHAEL BAKER INTERNATIONAL ■ APPENDIX A REQUEST FOR PROPOSALS CITY OF SEAL BEACH • LOCAL HAZARD MITIGATION PLAN UPDATE(LHMP) Marc S. Violett, P. E. SME & Advisor — Traffic/Transportation Mr. Violett has experience in the traffic and transportation engineering fields producing deliverables Years of Experience 4001P111111N from concept to design and various different traffic 20 14•4+1 studies and analyses. With extensive knowledge of 4...00F:A multiple municipalities' design standards, Caltrans Education requirements, and the California MUTCD, Mr. Violett has B.S., 2004, Civil Engineering, University designed plans, specifications, and estimates for of Arizona signing and striping, traffic signals, traffic control, and intelligent Licenses/Certifications transportation systems (ITS) for local agencies within Los Angeles, Orange, Professional Engineer Civil, California, Riverside, and San Diego Counties. Mr. Violett has also prepared speed 2008, 73486 surveys, traffic impact analyses, and traffic signal warrant studies. Mr. Violett has a wealth of experience managing on-call contracts for multiple agencies Professional Affiliations in Southern California.Mr. Violett has the ability to prioritize project schedules I Institute of Transportation Engineers and understand project goals through his excellent communication skills. (ITE) RELEVANT EXPERIENCE Intelligent Transportation Society of America(ITS) Studebaker Road Complete Streets Project, Long Beach, California. City of Orange County Traffic Engineering Long Beach. Traffic Engineer. Provided quality assurance and quality control for Council(DCTEC) traffic signal and signing and striping design. Michael Baker's work on the Studebaker Road Complete Streets Project included obtaining California Department of Transportation(Caltrans)approval,transit facility location and coordination, public outreach, innovative pavement design.coordination with multiple agencies, improving the roadway profile,and Americans with Disabilities Act(ADA)compliance. S.R. 22/Interstate 405/Interstate 605 Interchange (West County Connector), Orange County, California. Orange County Transportation Authority(OCTA). Traffic Engineer. Reviewed request for information from contractor regarding Ethernet switches to be installed. Researched products that could be installed for the range needed. Suggested appropriate Ethernet switch to exceed conditions.As a member of a project team, Michael Baker provided engineering services for a highway reconstruction and widening project.The work involves widening and reconstructing six existing bridges,constructing two new bridges that will connect HOV travel between the freeways,widening the existing traveled ways, upgrading freeway monitoring and traffic control systems, constructing soundwalls,and rehabilitating the existing landscape. Michael Baker,as a primary subconsultant,was responsible for developing the aesthetics concept and theme for the entire project area. State Route 47 and Ocean Boulevard, Long Beach, California. Port of Long Beach. Traffic Engineer. Researched and performed a vehicle weaving analysis. Designed modified traffic signal to improve phasing and level of service per client's request. Analyzed improved signal operation using Synchro. Laguna Beach-WTBS#1. City of Laguna Beach. Traffic Engineer. Prepared traffic control plans along State Route 133 to accompany a Caltrans encroachment permit. Designed traffic control plans to coincide with existing conditions and limited right- of-way. A queue location was proposed within the TWLTL to allow truck movements in and out of the site. Received Caltrans approval after first submittal of the plans.Able to meet proposed project schedule and budget. Emergency Vehicle Preemption Traffic Signal Upgrades - Design, Construction Management and Inspection Services. Irvine. California. Senior Design Engineer. Responsible for providing construction management and inspection services for installation of a city-wide EVP system along arterial roadway corridors including over 200 traffic signal locations. Services include observation and installation inspection of Opticom cable, Opticom detectors on signal mast arms,and new conduit and pull boxes per City standards. Prepared daily and weekly construction reports, reviewed and adjusted invoices from the contractor prior to payment, and maintained a log of overall completion schedule for all intersections. Also, coordinated meetings between the contractor, City, Police Department,and Fire Department and processed all change orders for the project. MICHAEL BAKER INTERNATIONAL • APPENDIX A Written Consent in Lieu of a Meeting of the Board of Directors of Michael Baker International,Inc.(F/K/A Michael Baker Jr.,Inc.) March 31,2024 The undersigned,being the Board of Directors(the Board)of Michael Baker International,Inc.,a Pennsylvania corporation (the Corporation).pursuant to Section 1727(b)of the Pennsylvania Business Corporation Law and the Corporation's governance documents,hereby consent to and adopt the following resolutions in lieu of a meeting: Appointment of Officer(s) WHEREAS,there is currently a vacancy on the Board of the Corporation until such time as the shareholder or a majority of the board of directors of the Corporation shall appoint a replacement for the board vacancy,which shall be done upon the determination of an individual that should fill the vacancy; WHEREAS,the directors have determined that it is in the best interest of the Corporation to ratify,confirm and approve the appointment of the person(s)to the position(s)set forth opposite their respective names on Exhibit A attached hereto and made a part hereof,and to remove any person(s)not named on Exhibit A attached hereto. NOW THEREFORE,BE IT RESOLVED,that such person(s)be and hereby are elected to the position(s)set forth opposite their respective names on Exhibit A attached hereto and made a part hereof,to hold such position(s)until the earlier election and qualification of their respective successors or until their earlier resignation or removal(collectively the Appointed Officer(s)),and any person(s)not named on Exhibit A attached hereto,be and hereby is,removed as an Officer of the Corporation; FURTHER RESOLVED,that all acts previously,concurrently and subsequently taken by the Appointed Officers from the date of his or her assumption to the position to the date hereof in the capacity of the position set forth opposite their respective names are hereby expressly confirmed,ratified,approved and authorized in all respects as actions of the Corporation; General Authorization FURTHER RESOLVED,that the Appointed Officer(s)of the Corporation,or any later designated Appointed Officer(s),be, and each of them hereby is,authorized,in the name and on behalf of the Corporation,to take such further actions and to execute and deliver such further instruments,certificates or documents in the name of the Corporation,and to retain such counsel,agents and advisors and to incur and pay such expenses,fees and taxes as shall,in the opinion of such Appointed Officer executing the same,be determined necessary or advisable in order to effectuate or carry out fully the purpose and interest of all of the foregoing resolutions(such determination to be conclusively,but not exclusively,evidenced by taking of such actions or the execution of such instruments,certificates or documents by any such Appointed Officer(s)); FURTHER RESOLVED,that Assistant Secretaries who have been given physical possession of the Corporation's Corporate Seal under the authority of the Secretary of the Corporation are entitled to affix the Corporate Seal on proposal documents, contract documents,and certain other administrative forms that require attestation,provided,however,that such Assistant Secretaries are not authorized to affix the Corporation's Corporate Seal to any stock certificates of the Corporation absent further written approval by the Secretary; FURTHER RESOLVED,that any actions taken by the Shareholder(s),Director(s),or Officer(s)of the Corporation on or prior to the date of the foregoing resolutions that are within the authority conferred hereby are hereby ratified,confirmed and approved as the act and deed of this Corporation; FURTHER RESOLVED,that the execution of this Written Consent and delivery thereof by facsimile,PDF or electronic signatures shall be sufficient for all purposes and shall be binding upon any party who so executes; FURTHER RESOLVED,this Written Consent may be executed in two or more counterparts,each of which shall be an original and all of which together shall constitute one and the same Written Consent;and FINALLY RESOLVED,that an executed copy of this Written Consent shall be filed with the minutes of the proceedings of the Board. IN WITNESS WHEREOF,the undersigned have executed this Written Consent as of the date first above written. DIRECTOR . By: y� Name: Thomas J. ai:mpbell By: Name: Brian A.Lutes By: Name: James E.Koch By: Name: John M.Tedder [Signature page to Written Consent in Lieu of a Meeting of the Board of Directors of Michael Baker International, Inc.] IN WITNESS WHEREOF,the undersigned have executed this Written Consent as of the date first above written. DIRECTORS: By: Name: Thomas J.Campbell By: Brian Lutes(Mar 2 , 024 3 EDT) Name: Brian A.Lutes By: Name: James E.Koch John M, Tedder By:John M Tedder(Mar 29)2024 21.12 EDT) Name: John M.Tedder [Signature page to Written Consent in Lieu of a Meeting of the Board of Directors of Michael Baker International,Inc.] EXHIBIT A Thomas J.Campbell Chairman Brian A.Lutes President&Chief Executive Officer Dennis Berlien Executive Vice President&President,Sustainable and Resilient Solutions Sara Harris Executive Vice President&Chief Human Resources Officer Daniel Kieny Executive Vice President& President,Consulting and Technology Solutions James Koch Executive Vice President&Chief Operating Officer Stephanie Long Executive Vice President&War Chief Financial Officer Brian May Executive Vice President& President, Federal Programs and Services Eric Ostfeld Executive Vice President& President,Design Build John Tedder Executive Vice President&Chief Legal Officer&Secretary Kenton Zinn Executive Vice President&President, Infrastructure John Alberghini Senior Vice President&National Market Lead-Navy Jeffrey Baker Senior Vice President&Office Executive Steven Barber Senior Vice President&Office Executive Ronald Chaffin Senior Vice President&Practice Executive-Federal Architecture John Dietrick Senior Vice President&Program Manager Beth Drylie Senior Vice President& Regional Market Lead-Federal Markets Eric Frary Senior Vice President&Office Executive Andrew Gluck Senior Vice President&Regional Director Magdy Hagag Senior Vice President&Regional Director Todd Heino Senior Vice President&SVP Business Development Charles Hunley Senior Vice President&National Director,Bridge Services John Hurley Senior Vice President&National Market Lead-Army Brian Kozy Senior Vice President&National Technical Director, Bridge Services David Leach Senior Vice President&National Market Lead- Federal Civilian Programs Trudi Lim Senior Vice President&Regional Director&Assistant Secretary Benjamin Matthews Senior Vice President&National Market Lead-Federal Civilian Thomas Montgomery Senior Vice President& Regional Director Fredrick Muncy Senior Vice President&Technical Advisor-Water David Nelson Senior Vice President&Practice Executive-Commercial Engineering John Robinson Senior Vice President&Office Executive Jade Rung Senior Vice President&National Market Lead- Inter-Agency Lori Stump Senior Vice President& SVP Federal Operations Michael Tylman Senior Vice President&Technical Manager-Land Development Nicolaas Veraart Senior Vice President&National Practice Lead-Planning John Walsh Senior Vice President& Regional Director Thomas Zagorski Senior Vice President&National Practice Lead, Program/Construction Management Christopher Alberts Vice President&Office Executive Kevin Anderson Vice President&Office Executive Allison Andrews Vice President&VP, Director-Emergency Management and Response Michael Arens Vice President&Office Executive Mohamed Amin Bagha Vice President&Regional Practice Lead- Water Robert Balanti Vice President&VP Human Resources William Balentine Vice President&Office Executive Joseph Bartorelli Vice President&CTS-Practice Executive — > Richard Beck Vice President& Practice Executive- Planning,Survey&Land Development& Assistant Secretary James Bell Vice President&Technical Director Jill Bell Vice President&VP, SSC&Treasurer Paula Boardman Vice President&National Geospatial Practice Executive • Gilberto Bosque Vice President&Office Executive Kirsten Bowen Vice President&National Director- Rail&Transit Albert Bowman Vice President&Office Manager Elizabeth Bradford Vice President& VP,National Resilience Lead Jeff Broadwater Vice President&Office Executive Pernille Buch-Pedersen Vice President& VP, Director- Emergency Management and Response MaryAnne Buvens Vice President& Project Manager Anthony Cabrera Vice President&Office Executive Genevieve Cahill Vice President& Business Developer Joseph Catalano Vice President& Office Executive Jessica Chambers Vice President& Director- Engineering Applications Joseph Danyo Vice President&Chief Engineer David Dawson Vice President& Director, Business Systems&Analytics Kristy DeChicchis Vice President& Director, Proposal Development Scott Delesdernier Vice President&Office Executive Alison Detar Vice President& Vice President- Marketing Jamie Dodd Vice President&Operations Manager- Business Development Patricia Dunaway Vice President&Office Executive Ralph Eberhardt Vice President&Office Executive Kurt Fritz Vice President&Office Executive Amanda Furr Vice President&Office Executive Joseph Gardiner Vice President& Director-Construction Services Steven Gravlin Vice President&Office Executive Dale Gray Vice President&Office Executive Lydia Grose Vice President&Office Executive Matthew Guard Vice President& VP Health and Safety Russell Hall Vice President&Office Executive Mary Jo Hamman Vice President&Office Executive John Harris Vice President&Technical Manager- Water Dean Hartman Vice President& National Market Lead- U.S. Air Force and Space Force Dwain Hathaway Vice President&Office Executive James Haughey Vice President& Director of Engineering San Diego Charles Hogeboom Vice President& Federal Program Manager William Hoose Vice President&Office Executive Leslie Hopper Vice President& Regional Practice Lead-Transportation Susan Howard Vice President&National Practice Lead - ICS/OT Cybersecurity Keith Jones Vice President& Divisional CFO James Katsafanas Vice President&National Connected and Automated Vehicle Technology Director Stephen Kiefer Vice President& Assistant General Counsel Mark Kistler Vice President& Regional Practice Lead-Aviation Kyle Kramer Vice President&Office Executive Kevin Kugler Vice President& Director- Planning Devendra Kumar Vice President& VP, Digital Transformation&Operations Jeffrey Kupko Vice President&National Advanced Mobility and Vehicle Electrification Director Edward La Guardia Vice President& National Director-Rail & Transit Denise Laferte Vice President&National Practice Lead - Water Patrick Leach Vice President& Practice Executive-Construction Services David Liebgold Vice President&Office Executive Michael Lincheck Vice President& Federal Program Manager Timothy Little Vice President&Operations Manager- Infrastructure John Maile Vice President& VP Talent Management Stephen McGaughey Vice President& Controller(Corporate)&Assistant Treasurer Paul McGuinness Vice President&New England Chief Engineer Todd McIntyre Vice President&Office Executive Saul Mellman Vice President&Director-Transportation John Mentz Vice President& Federal Operations Manager David Mercier Vice President&Practice Executive-Water Bradley Mielke Vice President&Business Developer-Structures Aaron Morris Vice President&National LIDAR and Pavement Practice Executive Lois Muller Vice President&Federal Program Manager John Nagle Vice President&Department Manager-Water Edward Newman Ill Vice President&Vice President Angela Nocera Vice President&National Market Lead-Army Brian Oliver Vice President&Project Manager-Land Development Kevin Owens Vice President&National Market Lead-DOE Lorna Parkins Vice President&Office Executive Snehalkumar Patel Vice President&Director of Engineering Brian Peiritsch Vice President&VP Corporate Communications Douglas Peterson Vice President&Office Executive Sarat Peyyeti Vice President&Program Director Edward Phillips Vice President&Regional Practice Lead-Federal Robert Pitchford Vice President&Office Executive Shawn Plichta Vice President&Regional Practice Lead-Design Build Jeffrey Polenske Vice President&Office Executive Stephen Pouliot Vice President&Office Executive Philip Quillin Vice President&Office Executive Rachael Richter Vice President&Practice Executive-Federal Planning Alfonso Riera Vice President&Regional Market Lead-Army Thomas Ritz Vice President&Regional Practice Lead-Bridge Jeffrey Roberts Vice President&Office Executive Joseph Romano Vice President&Regional Practice Lead-Bridge James Rose Vice President&Regional Practice Lead-Federal Jerome Ruddins II Vice President&Department Manager-Construction Management Brian Russell Vice President&Office Executive Joseph Salvadori Vice President&Practice Executive-Bridge Steven Savich Vice President&Practice Executive-Land Development and Infrastructure Curtis Schaffner Vice President&Assistant General Counsel Mohiuddin Shaik Vice President&Office Manager Jonathan Shimko Vice President&Practice Executive- Water Raymond Shrift Vice President&Director,Contracts and Procurement&Assistant Secretary Victor J Siaurusaitis Vice President&Business Developer-Transportation Maher Sidani Vice President&Chief Engineer Sonja Simpson Vice President&Office Executive Peter Sipes Vice President&Office Executive Leland Spicer Vice President&Divisional CFO Joshua Sprowls Vice President&Practice Executive-Federal Engineering Michael Stengel Vice President&Office Executive Aaron Stover Vice President&Regional Practice Lead-Bridge Christopher Tagert Vice President&Regional Practice Lead-Water Leigh Tewinkle Vice President&Vice President,PMO Timothy Thiele Vice President&Office Executive&Assistant Secretary Andrew Thomas Vice President& VP Design Build Delivery Helen Tison Vice President&Office Executive Don Treude Vice President&Business Developer John Tricini Vice President& Practice Executive-Transportation Lawrence Truman Vice President& Business Developer Lynn Truskie Vice President& Real Estate Acquisition Manager David Tudryn Vice President& Practice Executive-Infrastructure Architecture Philip Walker Vice President&Technical Director-Complex Bridges Scott Wardle Vice President&Director-Construction Services James Waters Vice President&Chief Information Security Officer&Enterprise Architect Quintin Watkins Vice President&Office Executive Kirk Weaver Vice President&Director Project Delivery Excellence Karen White Vice President&National Broadband Practice Executive Christy Whittaker Vice President& VP Total Rewards Dawn Wilson Vice President&Office Executive Katherine Wrenshall Vice President&Assistant General Counsel James Yeager Vice President&Director-Transportation Steven Yoshizumi Vice President&Practice Executive-Transportation Johann Aakre Associate Vice President&Regional Operations Lead-Bridge Angela Adam Associate Vice President&Proposal Manager Ryan Adams Associate Vice President&Assistant Department Manager-Senior Project Manager-Structures Mariben Andersen Associate Vice President& Project Manager-Environmental Michael Anderson Associate Vice President&Senior Project Manager Alan Ashimine Associate Vice President& Department Manager-Environmental Douglas Barker Associate Vice President&Federal Program Manager John Bellas Associate Vice President&Technical Manager-Environmental Jessica Belowich Associate Vice President&Department Manager-Traffic Nicole Bennati Associate Vice President&Engineering Lead, SRS-Federal Structural Joseph Bennett Associate Vice President&Department Manager Wendy Berrill Associate Vice President&Director-Railway and Civil Design Kashfia Billah Associate Vice President&Assistant Department Manager-Senior Project Manager-Bridge Inspection Douglas Blank Associate Vice President&Department Manager-Transportation Joseph Blickenderfer Associate Vice President& Department Manager-Energy/Telecom Mark Bodily Associate Vice President&Project Manager Justin Bouscher Associate Vice President& Department Manager- Bridge Christina Brickner Associate Vice President&VP,Operations Transformation Robert Brzezon Associate Vice President&Department Manager-Highway Todd Buckner Associate Vice President&Department Manager- Roadway Michael Butters Associate Vice President&Department Manager-Transportation Ashley Buzzeo Associate Vice President&Director of Product Christopher Caputi Associate Vice President&Technical Manager-Environmental Compliance - Paul Carson Associate Vice President&Technical Manager-Oil and Gas Sarah Cathcart Associate Vice President&Business Developer Yongxian Chen Associate Vice President&Assistant Department Manager-Senior Technical Manager-Structures Richard Chisolm Associate Vice President&Office Manager Derek Christianson Associate Vice President&Project Manager-Highway Fatma Ciloglu Associate Vice President& Department Manager-Geotechnical Benjamin Clopper Associate Vice President& Department Manager-Roadway Dayle Coburn Associate Vice President&Design Build-Senior Manager Kenneth Collins Associate Vice President&Director-Transportation Christopher Conrad Associate Vice President& Director Audrey A Corrado Associate Vice President&Department Manager-Bridge Miles Costanza Associate Vice President& Department Manager-Water Resources Maria Cruickshank Associate Vice President&Proposal Manager Christopher Cummings Associate Vice President&Department Manager- Bridge Jeremy Curtis Associate Vice President&Project Manager-Transportation Scott Davis Associate Vice President&Department Manager-Land Development Gracia de la Pena Associate Vice President& Department Manager-Pipelines Damien Delany Associate Vice President& Department Manager-Housing Kevin Doyle Associate Vice President&Department Manager-Water James Duguay Associate Vice President&Project Manager-Aviation Craig Duppstadt Associate Vice President& Director Federal Contracts Sarmad Farjo Associate Vice President&Department Manager-Transportation David Fekete Associate Vice President&CTS Program Manager John Craig Fennell Associate Vice President&Department Manager-Planning and Urban Design Kathryn Field Associate Vice President&CTS Program Manager Anthony Fitzpatrick Associate Vice President&Department Manager-Construction Services Mary Flynn Associate Vice President&Department Manager-Construction Services Aarion Franklin Associate Vice President&Department Manager-Planning James A Frazier Associate Vice President&Department Manager-Transportation Planning David Frey Associate Vice President&Director-Transportation Christopher Friel Associate Vice President&Strategic Partnership Manager Sylvester Fryc Associate Vice President&Department Manager-Highway Laurence Gale Associate Vice President& Department Manager-Environmental Vahid Ganji Associate Vice President&Department Manager-Pavement Engineering Robin Godshall Associate Vice President&VA Statewide Water Manager Ruben Guerrero Associate Vice President&Office Executive Amilyn Haas Associate Vice President&Business Developer Robert Hans Associate Vice President&Office Executive Kyle Harper Associate Vice President&Department Manager-Transportation Diana Hartman Associate Vice President&Federal Program Manager Max Heckman Associate Vice President&Project Manager-Planning Gary Heisler Associate Vice President&Technical Director- Water/Wastewater Michael Hnat Associate Vice President&Senior Project Manager-Structures Elizabeth Hoekenga Associate Vice President&Director-Rail Bridges& Structures Michele Horak Associate Vice President& Business Developer Angela Howell Associate Vice President& Department Manager-Construction Inspection Chadwick Huffines Associate Vice President&Office Executive Hamid Ikram Associate Vice President&Assistant Department Manager-Senior Project Manager-Structures Kevin James Associate Vice President&Director-Highway Carl V.Jeffreys Associate Vice President&Program Manager Cristin Johnson Associate Vice President&Engineering Lead, SRS-Federal Mechanical Don Joiner Associate Vice President&Senior Project Manager Philip Jufko Associate Vice President&Director-Aviation Planning Chadi Karam Associate Vice President&Department Manager-Civil Nagnath Kasbekar Associate Vice President& Department Manager-Structures Lindsay Kaufmann Associate Vice President& Department Manager-Transportation Nathan Kebede Associate Vice President&National Services Lead Fareeha Kibriya Associate Vice President& Department Manager-Planning Matthew Klyszeiko Associate Vice President&Department Manager-Planning William Kontess Associate Vice President& Project Manager William Kristoff Associate Vice President& Department Manager-Bridge&Tunnel Inspection Elizabeth Krousel Associate Vice President& Department Manager-Civil and Environmental Michael Kuchera Associate Vice President&Director of Architecture Steven Latino Associate Vice President&Department Manager-Transportation Jane Lehman Associate Vice President& Senior Counsel William Lindenbaum Associate Vice President&Office Executive Bradley Losey Associate Vice President&Department Manager-Surface Water Shayna Lotman Associate Vice President&Regional Director, Human Resources Marc Luiken Associate Vice President&Business Developer Ryan Lynch Associate Vice President&Regional Director,Human Resources Rebecca Lyne Associate Vice President&Director of Quality Assurance and Quality Control Christopher MacDougall Associate Vice President&Technical Manager-GIS Lance Mackie Associate Vice President&Department Manager-Electrical Gary Madey Associate Vice President&Department Manager-Construction Services Joseph Maiorana Associate Vice President&Department Manager-Construction Services Prasad Manthena Associate Vice President&Department Manager-Water Keely Matson Associate Vice President&Department Manager-Bridge Jeffrey May Associate Vice President&Office Executive Tammy McAllister Associate Vice President&Global Payroll Manager William McBride Jr Associate Vice President&Senior Project Manager-Highway Jeffrey McClure Associate Vice President&Director Project Delivery Excellence Chad Menge Associate Vice President&Aviation Market Lead Brad Miller Associate Vice President& Department Manager-Traffic/ITS James Miller Associate Vice President& Department Manager-Transportation Regan Miller Associate Vice President&Director of Business Development James Murphy Associate Vice President& Regional Practice Lead-Design Build Robert Murphy Associate Vice President&Director Business Development Robert Myers Associate Vice President&Business Developer Muthukumar Narayanaswamy Associate Vice President&Operations Manager Daniel Natale Associate Vice President&Department Manager-Water William Neider Associate Vice President&Department Manager-Land Development Mark J.Nellas Associate Vice President&Sr.Manager ERP Applications Russell Ozmer Associate Vice President&Regional Practice Lead -Transportation Pawel Paszczuk Associate Vice President& Project Manager Janine Pelekoudas Associate Vice President&Director,Proposal Development Aaron Pickering Associate Vice President&Project Manager-Construction Services Joseph Pirilla Associate Vice President&VP,Fin Planning&Analysis Kristen Podnar Associate Vice President&Department Manager-Water Matthew Ponce Associate Vice President& Department Manager-Aviation William Pope Associate Vice President& Department Manager-Land Development Thomas Porter Associate Vice President& Director-Toll Roads Hans Probst Associate Vice President& Portfolio Program Manager Jennifer Riddle Associate Vice President&Proposal Manager Scott Rodseth Associate Vice President& Department Manager-Construction Services Jacqueline Rooke Associate Vice President&Director-Project Management Stephen Ross Associate Vice President&Department Manager-Structures Amy Ross Associate Vice President&Proposal Manager Steven Ross Associate Vice President& Department Manager-Architecture Oscar Rucker Associate Vice President&Technical Manager-Right of Way Vartan Sahakian Associate Vice President& Department Manager-Bridge Nancy Santoro Associate Vice President& Proposal Manager Jeffrey Scheick Associate Vice President& Director-Transportation Jon Schelkoph Associate Vice President& Department Manager-Highway Brian Searle Associate Vice President&Technical Manager-CADD/Design Carlos Setterberg Associate Vice President& Department Manager-Architecture Bradley Shelton Associate Vice President& Department Manager-Transportation Planning Savanmaly Shovlin Associate Vice President& Department Manager-Construction Services Andrew Sidor Associate Vice President& Department Manager Steven Slocum Associate Vice President& Director of Survey-California Andrew Smart Associate Vice President& Business Developer Gregory Smay Associate Vice President& Director of Tax Paul Snead Associate Vice President&Office Manager Joseph Snyder Associate Vice President& Department Manager-Aviation Eric Spangler Associate Vice President& Department Manager-Transportation Kevin Spangler Associate Vice President& Engineering Lead, SRS - Fire Protection Christopher Stanford Associate Vice President& Project Manager-Transportation Robert Stark Associate Vice President& Department Manager- Environmental and Planning David Stephens Associate Vice President& Technical Consultant Matthew Stewart Associate Vice President& Federal Planning Operations Manager Josh Stone Associate Vice President& Department Manager-Civil Steven Swygert Associate Vice President& Department Manager- Water Kyle Thomas Associate Vice President& Department Manager-Aviation Daniel Thornhill Associate Vice President&Office Executive Scott Thornsberry Associate Vice President& Department Manager-Roadway Julie Thurman Associate Vice President& Director-Transportation Ryan Thurmes Associate Vice President& Department Manager- Federal Eddie Torres Associate Vice President& Technical Manager- Air Quality &Noise Todd Trautz Associate Vice President& Director- Technical Services Troy Truax Associate Vice President& Director- Planning Colleen Turner Associate Vice President& Planning Practice Lead Joanne Tyler Associate Vice President& Department Manager-Land Development Spencer Uminski Associate Vice President& Department Manager-Building Design(CSA) Jonathan Updike Associate Vice President& Senior Designer Marc Violett Associate Vice President& Department Manager-Traffic Lori Wade Associate Vice President& Department Manager- Water Martin Wade Associate Vice President& Department Manager- Planning Adam Walkowiak Associate Vice President& Director- Rail Construction Services Lance Wanamaker Associate Vice President& Department Manager-Aviation Albert Warot Associate Vice President& Technical Manager- Planning Nicole Whitehead Associate Vice President& Director, Learning& Development Kenneth Wing Associate Vice President& Department Manager-Transportation Michael Yaffe Associate Vice President& Department Manager-Community Planning and Urban Design Michael Yang Associate Vice President& Assistant Department Manager-Senior Technical Manager-Geotechnical Elio Zamora Associate Vice President& Business Development Manager-CTS Ryan Zellers Associate Vice President& Department Manager-Traffic Angela R. Logan Assistant Secretary Denise McNamara Assistant Secretary Terri A. Vojnovich Assistant Secretary [Exhibit A to Written Consent in Lieu of a Meeting of the Board of Directors of Michael Baker International,Inc.] ® CERTIFICATE OF LIABILITY INSURANCE DATE(MM/202YYYY) ACORO ion a/ o24 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS ± CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES 0 BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED Lu REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. o Q IMPORTANT:If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed.If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement.A statement on this F certificate does not confer rights to the certificate holder in lieu of such endorsement(s). .c PRODUCER CONTACT '00 NAME: Aon Risk Services Central, Inc. PHONE (866) 283-7122 FAX (800) 363-0105 y Pittsburgh PA Office (A/C.No.Ext): (A/C.No.): 7:1 EQT Plaza - Suite 2700 E-MAIL 625 Liberty Avenue ADDRESS: _ Pittsburgh PA 15222-3110 USA INSURER(S)AFFORDING COVERAGE NAIC# INSURED INSURERA: XL Insurance America Inc 24554 Michael Baker International, Inc INSURERB: Allied world Surplus Lines Insurance Co 24319 5 Hutton Centre Drive Suite 500 INSURER C: Zurich Ameri can Ins Co 16535 Santa Ana CA 92707 USA INSURER D: American Guarantee & Liability Ins Co 26247 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: 570109025257 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. Limits shown are as requested INSR ADD SUBR POLKA bFI- POLICY EXP LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER ((MM/DD/YYYY MM/DD/YYYY LIMITS C X COMMERCIAL GENERAL LIABILITY GL0419728103 08/3072D24 /30/21 EACH OCCURRENCE $2,000,000 DAMAGE TO RENTED CLAIMS-MADE X OCCUR PREMISES(Ea occurrence) $1,000,000 MED EXP(Any one person) $10,000 PERSONAL&ADV INJURY $2,000,000 N GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $4,000,000 N POLICY n PE I X I LOC PRODUCTS-COMP/OP AGG $4,000,000 a OTHER: SIR/Deductible $250,000 0 C AUTOMOBILE LIABILITY BAP 4197284 03 08/30/2024 08/30/2025 COMBINED SINGLE LIMIT (Ea accident) $2,000,000 X ANY AUTO BODILY INJURY(Per person) 0 Z OWNED SCHEDULED BODILY INJURY(Per accident) G) AUTOS X HIRED AUOTOS X NON-OWNED PROPERTY DAMAGE V ONLY _AUTOS ONLY (Per accident) Deductible $100,000 F D X UMBRELLALIAB X OCCUR AuC053258206 08/30/2024 08/30/2025 EACHOCCURRENCE $10,000,000 U EXCESSLIAB CLAIMS-MADE AGGREGATE $10,000,000 DED X RETENTION 810,000 C WORKERS COMPENSATION AND WC419728203 08/30/2024 08/30/2025 X PER STATUTE OTH- EMPLOYERS'LIABILITY Y/N AOS ER ANY PROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT $1,000,000 C OFFICER/MEMBEREXCLUDED? N N/A WC419728503 08/30/2024 08/30/2025 (Mandatory in NH) WI E.L.DISEASE-EA EMPLOYEE $1,000,000 If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $1,000,000- B E&O - Professional Liability '03124806 08/30/2024 08/30/2025 Per Claim $1,000,000- - Primary Claims Made Aggregate $5,000,000• SIR applies per policy terns & conditions SIR/Deductible $200,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached if more space is required) RE: MB Project: Professional Services Agreement for Preparation of Local Hazard Mitigation Plan Federal Award No. HMPG DR- 4683-1019-08P Cal OES No. 059-70686, MB Project #TBD. City of Seal Beach, see below in Description (Client & Owner), its elected and appointed officials, officers, employees, agents, volunteers and those City agents serving as independent contractors in the role of City officials, shall be covered are included as Additional Insured in accordance with the policy provisions of the General Liability and Automobile Liability policies. General Liability and Automobile Liability policies evidenced herein are Primary and Non-Contributory to other insurance available to Additional Insured, but only in accordance r _ with the policy's provisions. A Waiver of Subrogation is granted in favor of the City and its elected and appointed officials, i4 I11= CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE 4 EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. City of Seal Beach AUTHORIZED REPRESENTATIVE -1--- Attn: City Manager Z.i 211 - 8th Street et: Seal Beach CA 90740 USA �/I (.We n 9Le K - o� ( �yy ��J C�isjyft�( ©1988-2015 ACORD CORPORATION.All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD AGENCY CUSTOMER ID: 570000027699 LOC#: AFRO ADDITIONAL REMARKS SCHEDULE Page _ of _ AGENCY NAMED INSURED Aon Risk Services Central , Inc. Michael Baker International , Inc POLICY NUMBER See certificate Number: 570109025257 CARRIER NAIC CODE see certificate Number: 570109025257 EFFECTIVE DATE ADDITIONAL REMARKS THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER: ACORD 25 FORM TITLE: Certificate of Liability Insurance Additional Description of Operations/Locations/Vehicles: officers, employees, agents, volunteers and those City agents serving as independent contractors in the role of city officials in accordance with the policy provisions of the General Liability, Automobile Liability, Professional Liability and workers' Compensation policies. Umbrella Liability policy is follow form of the policies evidenced herein. Should General Liability, Automobile Liability and workers' compensation policies be cancelled before the expiration date thereof, the policy provisions of each policy will govern how notice of cancellation may be delivered to certificate holders in accordance with the policy provisions of each policy. ACORD 101(2008/01) ©2008 ACORD CORPORATION.All rights reserved. The ACORD name and logo are registered marks of ACORD 0 Additional Insured — Automatic — Owners, Lessees Or ZURICH Contractors THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. Policy No. GLO 4197281-03 Effective Date: 08/30/2024 This endorsement modifies insurance provided under the: Commercial General Liability Coverage Part A. Section II —Who Is An Insured is amended to include as an additional insured any person or organization whom you are required to add as an additional insured under a written contract or written agreement executed by you, but only with respect to liability for "bodily injury", "property damage" or "personal and advertising injury" and subject to the following: 1. If such written contract or written agreement specifically requires that you provide that the person or organization be named as an additional insured under one or both of the following endorsements: a. The Insurance Services Office(ISO) ISO CG 20 10(10/01 edition); or b. The ISO CG 20 37(10/01 edition), such person or organization is then an additional insured with respect to such endorsement(s), but only to the extent that"bodily injury", "property damage" or"personal and advertising injury" arises out of: (1) Your ongoing operations, with respect to Paragraph 1.a. above; or (2) "Your work", with respect to Paragraph 1.b. above, which is the subject of the written contract or written agreement. However, solely with respect to this Paragraph 1., insurance afforded to such additional insured: (a) Only applies if the"bodily injury", "property damage"or"personal and advertising injury"offense occurs during the policy period and subsequent to your execution of the written contract or written agreement; and (b) Does not apply to "bodily injury" or "property damage" caused by "your work" and included within the "products-completed operations hazard" unless the written contract or written agreement specifically requires that you provide such coverage to such additional insured. 2. If such written contract or written agreement specifically requires that you provide that the person or organization be named as an additional insured under one or both of the following endorsements: a. The Insurance Services Office(ISO) ISO CG 20 10 (07/04 edition); or b. The ISO CG 20 37(07/04 edition), such person or organization is then an additional insured with respect to such endorsement(s), but only to the extent that "bodily injury", "property damage" or"personal and advertising injury" is caused, in whole or in part, by: (1) Your acts or omissions; or (2) The acts or omissions of those acting on your behalf, U-GL-2162-A CW(02/19) Page 1 of 4 Includes copyrighted material of Insurance Services Office,Inc.,with its permission. in the performance of: (a) Your ongoing operations, with respect to Paragraph 2.a. above; or (b) "Your work" and included in the "products-completed operations hazard", with respect to Paragraph 2.b. above, which is the subject of the written contract or written agreement. However, solely with respect to this Paragraph 2., insurance afforded to such additional insured: (i) Only applies if the "bodily injury", "property damage" or "personal and advertising injury" offense occurs during the policy period and subsequent to your execution of the written contract or written agreement; and (ii) Does not apply to "bodily injury" or "property damage" caused by "your work" and included within the "products-completed operations hazard" unless the written contract or written agreement specifically requires that you provide such coverage to such additional insured. 3. If neither Paragraph 1. nor Paragraph 2. above apply and such written contract or written agreement requires that you provide that the person or organization be named as an additional insured: a. Under the ISO CG 20 10 (04/13 edition, any subsequent edition or if no edition date is specified); or b. With respect to ongoing operations (if no form is specified), such person or organization is then an additional insured only to the extent that "bodily injury", "property damage" or"personal and advertising injury" is caused, in whole or in part by: (1) Your acts or omissions; or (2) The acts or omissions of those acting on your behalf, in the performance of your ongoing operations,which is the subject of the written contract or written agreement. However, solely with respect to this Paragraph 3., insurance afforded to such additional insured: (a) Only applies to the extent permitted by law; (b) Will not be broader than that which you are required by the written contract or written agreement to provide for such additional insured; and (c) Only applies if the"bodily injury", "property damage"or"personal and advertising injury"offense occurs during the policy period and subsequent to your execution of the written contract or written agreement. 4. If neither Paragraph 1. nor Paragraph 2. above apply and such written contract or written agreement requires that you provide that the person or organization be named as an additional insured: a. Under the ISO CG 20 37(04/13 edition, any subsequent edition or if no edition date is specified); or b. With respect to the "products-completed operations hazard" (if no form is specified), such person or organization is then an additional insured only to the extent that"bodily injury"or"property damage" is caused, in whole or in part by "your work" and included in the "products-completed operations hazard", which is the subject of the written contract or written agreement. However, solely with respect to this Paragraph 4., insurance afforded to such additional insured: (1) Only applies to the extent permitted by law; (2) Will not be broader than that which you are required by the written contract or written agreement to provide for such additional insured; (3) Only applies if the "bodily injury" or "property damage" occurs during the policy period and subsequent to your execution of the written contract or written agreement; and (4) Does not apply to "bodily injury" or "property damage" caused by "your work" and included within the "products-completed operations hazard" unless the written contract or written agreement specifically requires that you provide such coverage to such additional insured. U-GL-2162-A CW(02/19) Page 2 of 4 Includes copyrighted material of Insurance Services Office,Inc.,with its permission. B. Solely with respect to the insurance afforded to any additional insured referenced in Section A. of this endorsement, the following additional exclusion applies: This insurance does not apply to "bodily injury", "property damage" or "personal and advertising injury" arising out of the rendering of, or failure to render, any professional architectural, engineering or surveying services including: 1. The preparing, approving or failing to prepare or approve maps, shop drawings, opinions, reports, surveys, field orders, change orders or drawings and specifications; or 2. Supervisory, inspection, architectural or engineering activities. This exclusion applies even if the claims against any insured allege negligence or other wrongdoing in the supervision, hiring, employment, training or monitoring of others by that insured, if the "occurrence"which caused the "bodily injury" or "property damage", or the offense which caused the "personal and advertising injury", involved the rendering of or the failure to render any professional architectural, engineering or surveying services. C. Solely with respect to the coverage provided by this endorsement, the following is added to Paragraph 2. Duties In The Event Of Occurrence, Offense, Claim Or Suit of Section IV—Commercial General Liability Conditions: The additional insured must see to it that: (1) We are notified as soon as practicable of an "occurrence" or offense that may result in a claim; (2) We receive written notice of a claim or"suit" as soon as practicable; and (3) A request for defense and indemnity of the claim or"suit" will promptly be brought against any policy issued by another insurer under which the additional insured may be an insured in any capacity. This provision does not apply to insurance on which the additional insured is a Named Insured if the written contract or written agreement requires that this coverage be primary and non-contributory. D. Solely with respect to the coverage provided by this endorsement: 1. The following is added to the Other Insurance Condition of Section IV — Commercial General Liability Conditions: Primary and Noncontributory insurance This insurance is primary to and will not seek contribution from any other insurance available to an additional insured provided that: a. The additional insured is a Named Insured under such other insurance; and b. You are required by written contract or written agreement that this insurance be primary and not seek contribution from any other insurance available to the additional insured. 2. The following paragraph is added to Paragraph 4.b. of the Other Insurance Condition under Section IV — Commercial General Liability Conditions: This insurance is excess over: Any of the other insurance,whether primary, excess, contingent or on any other basis, available to an additional insured, in which the additional insured on our policy is also covered as an additional insured on another policy providing coverage for the same "occurrence", offense, claim or "suit". This provision does not apply to any policy in which the additional insured is a Named Insured on such other policy and where our policy is required by a written contract or written agreement to provide coverage to the additional insured on a primary and non- contributory basis. E. This endorsement does not apply to an additional insured which has been added to this Coverage Part by an endorsement showing the additional insured in a Schedule of additional insureds, and which endorsement applies specifically to that identified additional insured. F. Solely with respect to the insurance afforded to an additional insured under Paragraph A.3. or Paragraph A.4. of this endorsement, the following is added to Section III—Limits Of Insurance: Additional Insured—Automatic—Owners, Lessees Or Contractors Limit The most we will pay on behalf of the additional insured is the amount of insurance: U-GL-2162-A CW(02/19) Page 3 of 4 Includes copyrighted material of Insurance Services Office,Inc.,with its permission. 1. Required by the written contract or written agreement referenced in Section A. of this endorsement; or 2. Available under the applicable Limits of Insurance shown in the Declarations, whichever is less. This endorsement shall not increase the applicable Limits of Insurance shown in the Declarations. All other terms, conditions, provisions and exclusions of this policy remain the same. U-GL-2162-A CW(02/19) Page 4 of 4 Includes copyrighted material of Insurance Services Office,Inc.,with its permission. POLICY NUMBER: BAP 4197284-03 COMMERCIAL AUTO CA20481013 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. DESIGNATED INSURED FOR COVERED AUTOS LIABILITY COVERAGE This endorsement modifies insurance provided under the following: AUTO DEALERS COVERAGE FORM BUSINESS AUTO COVERAGE FORM MOTOR CARRIER COVERAGE FORM With respect to coverage provided by this endorsement, the provisions of the Coverage Form apply unless modified by this endorsement. This endorsement identifies person(s) or organization(s) who are "insureds" for Covered Autos Liability Coverage under the Who Is An Insured provision of the Coverage Form. This endorsement does not alter coverage provided in the Coverage Form. This endorsement changes the policy effective on the inception date of the policy unless another date is indicated below. Named Insured: MICHAEL BAKER INTERNATIONAL LLC Endorsement Effective Date: 08/30/2024 SCHEDULE Name Of Person(s) Or Organization(s): ANY PERSON OR ORGANIZATION TO WHOM OR WHICH YOU ARE REQUIRED TO PROVIDE ADDITIONAL INSURED STATUS OR ADDITIONAL INSURED STATUS ON A PRIMARY, NON-CONTRIBUTORY BASIS, IN A WRITTEN CONTRACT OR WRITTEN AGREEMENT EXECUTED PRIOR TO LOSS, EXCEPT WHERE SUCH CONTRACT OR AGREEMENT IS PROHIBITED BY LAW. Information required to complete this Schedule, if not shown above, will be shown in the Declarations. CA 20 48 10 13 © Insurance Services Office, Inc., 2011 Page 1 of 2 Waiver Of Subrogation (Blanket) Endorsement Policy No. Eff.Date of Pot. Exp.Date of Pol. Eff.Date of End. Producer Add'I Prem. Return Prem. GLO 4197281-03 08/30/2024 08/30/2025 15939000 S INCL S THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. This endorsement modifies insurance provided under the: Commercial General Liability Coverage Part The following is added to the Transfer Of Rights Of Recovery Against Others To Us Condition: If you are required by a written contract or agreement,which is executed before a loss,to waive your rights of recovery from others, we agree to waive our rights of recovery. This waiver of rights shall not be construed to be a waiver with respect to any other operations in which the insured has no contractual interest. U-GL-925-B CW(12/01) Page 1 of 1 POLICY NUMBER: BAP 4197284-03 COMMERCIAL AUTO CA 04 44 10 13 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. WAIVER OF TRANSFER OF RIGHTS OF RECOVERY AGAINST OTHERS TO US (WAIVER OF SUBROGATION) This endorsement modifies insurance provided under the following: AUTO DEALERS COVERAGE FORM BUSINESS AUTO COVERAGE FORM MOTOR CARRIER COVERAGE FORM With respect to coverage provided by this endorsement, the provisions of the Coverage Form apply unless modified by the endorsement. This endorsement changes the policy effective on the inception date of the policy unless another date is indicated below. Named Insured: MICHAEL BAKER INTERNATIONAL LLC Endorsement Effective Date: 08/30/2024 SCHEDULE Name(s) Of Person(s) Or Organization(s): ALL PERSONS AND/OR ORGANIZATIONS THAT ARE REQUIRED BY WRITTEN CONTRACT OR AGREEMENT WITH THE INSURED, EXECUTED PRIOR TO THE ACCIDENT OR LOSS, THAT WAIVER OF SUBROGATION BE PROVIDED UNDER THIS POLICY. Information required to complete this Schedule, if not shown above, will be shown in the Declarations. The Transfer Of Rights Of Recovery Against Others To Us condition does not apply to the person(s) or organization(s) shown in the Schedule, but only to the extent that subrogation is waived prior to the "accident" or the "loss" under a contract with that person or organization. CA 04 44 10 13 © Insurance Services Office, Inc., 2011 Page 1 of 1 WORKERS COMPENSATION AND EMPLOYERS LIABILITY INSURANCE POLICY WC 00 03 13 (Ed. 4-84) WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce our right against the person or organization named in the Schedule. (This agreement applies only to the extent that you perform work under a written contract that requires you to obtain this agreement from us.) This agreement shall not operate directly or indirectly to benefit anyone not named in the Schedule. Schedule ALL PERSONS AND/OR ORGANIZATIONS THAT ARE REQUIRED BY WRITTEN CONTRACT OR AGREEMENT WITH THE INSURED, EXECUTED PRIOR TO THE ACCIDENT OR LOSS, THAT WAIVER OF SUBROGATION BE PROVIDED UNDER THIS POLICY FOR WORK PERFORMED BY YOU FOR THAT PERSON AND/OR ORGANIZATION. WC 00 03 13 (Ed. 4-84) Policy#WC 4197282-03 0 1983 National Council on Compensation Insurance. COMMERCIAL INSURANCE CANCELLATION BY US This endorsement changes the policy. Please read it carefully. This endorsement modifies insurance provided by the following: BOILER AND MACHINERY COVERAGE FORM BUSINESS AUTO COVERAGE FORM COMMERCIAL CRIME COVERAGE FORM COMMERCIAL GENERAL LIABILITY COVERAGE FORM COMMERCIAL INLAND MARINE COVERAGE FORM COMMERCIAL PROPERTY COVERAGE FORM FARM COVERAGE FORM GARAGE COVERAGE FORM LIQUOR LIABILITY COVERAGE FORM MOTOR CARRIER COVERAGE FORM POLLUTION LIABILITY COVERAGE FORM PRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE FORM TRUCKERS COVERAGE FORM SCHEDULE Number of Days'Notice: 9 0 (If no entry appears above,information required to complete this Schedule will be shown in the Declarations as applicable to this endorsement.) For any statutorily permitted reason other than nonpayment of premium,the number of days required for notice of cancellation, as provided in paragraph 2,of either the CANCELLATION Common Policy Condition or as amended by an applicable state cancellation endorsement,is increased to the number of days shown in the Schedule above. U-GU-298-B CW(4/94) PaaP 1 of 1 COMMERCIAL INSURANCE CANCELLATION BY US This endorsement changes the policy. Please read it carefully. This endorsement modifies insurance provided by the following: BOILER AND MACHINERY COVERAGE FORM BUSINESS AUTO COVERAGE FORM COMMERCIAL CRIME COVERAGE FORM COMMERCIAL GENERAL LIABILITY COVERAGE FORM COMMERCIAL INLAND MARINE COVERAGE FORM COMMERCIAL PROPERTY COVERAGE FORM FARM COVERAGE FORM GARAGE COVERAGE FORM LIQUOR LIABILITY COVERAGE FORM MOTOR CARRIER COVERAGE FORM POLLUTION LIABILITY COVERAGE FORM PRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE FORM TRUCKERS COVERAGE FORM SCHEDULE Number of Days'Notice: 9 0 (If no entry appears above,information required to complete this Schedule will be shown in the Declarations as applicable to this endorsement.) For any statutorily permitted reason other than nonpayment of premium,the number of days required for notice of cancellation, as provided in paragraph 2,of either the CANCELLATION Common Policy Condition or as amended by an applicable state cancellation endorsement,is increased to the number of days shown in the Schedule above. U-GU-298-B CW (4/94) Page. 1 of 1 WORKERS COMPENSATION AND EMPLOYERS LIABILITY INSURANCE POLICY U-WC-3078-A CW (08/17) CANCELLATION AND NONRENEWAL NOTICE ENDORSEMENT A. Part Six—Conditions, Paragraph D.2. is replaced by the following: D. Cancellation 2. We may cancel this policy. We must mail or deliver to you not less than 90 days advance written notice stating when the cancellation is to take effect except for cancellation for non-payment of premium. If we cancel this policy for non-payment of premium we must mail or deliver to you not less than ten days advance written notice. Mailing that notice to you at your mailing address shown in Item 1 of the Information Page will be sufficient to prove notice. B. Part Six—Conditions, Paragraph F. is added. F. Nonrenewal Notice We will mail or deliver to you not less than 90 days advance written notice of our intention to nonrenew this policy. Mailing that notice to you at your mailing address shown in Item 1 of the Information Page will be sufficient to prove notice. All other terms, conditions, provisions and exclusions of this policy remain the same. U-WC-3078-A CW(08/17) Page 1 of 1 Policy#WC4197282-03