HomeMy WebLinkAboutAGMT - Orange County (Emergency Management Support - Homeland Security Grant Program FY22) (pending return from the County)1
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AGREEMENT TO TRANSFER PROPERTY OR FUNDS
FOR 2022 HOMELAND SECURITY GRANT PROGRAM PURPOSES
THIS AGREEMENT is entered into this __ day of , which date is enumerated
for purposes of reference only, by and between the COUNTY OF ORANGE, a political subdivision of
the State of California, hereinafter referred to as "COUNTY", and
a (municipal
corporation/special district/not-for-profit corporation), hereinafter referred to as "SUBGRANTEE."
WHEREAS, COUNTY, acting through its Sheriff -Coroner Department in its capacity as the lead
agency for the Orange County Operational Area. has applied for, received and accepted a grant from the
State of California, acting through its California Office of Emergency Services, to enhance county -wide
emergency preparedness, hereinafter referred to as "the grant", as set forth in the grant documents that are
attached hereto as Attachments A (FY 22 CA Supplement to the Federal Notice of Funding Opportunity),
B (FY 22 Homeland Security Grant Program Notice of Funding Opportunity), and C (FY 22 Homeland
Security Grant Assurances) and incorporated herein by reference.
WHEREAS, the terms of the grant require that COUNTY use certain grant funds to purchase
equipment, technology or services that will be transferred to SUBGRANTEE to be used for grant
' purposes.
NOW, THEREFORE, IT IS MUTUALLY AGREED AS FOLLOWS:
1. COUNTY shall transfer to SUBGRANTEE the equipment, technology, or services as
specified in Attachment D hereto, which is incorporated herein by reference. If the grant requires
COUNTY to transfer to SUBGRANTEE equipment, technology, or services that COUNTY has not yet
acquired, COUNTY shall transfer said equipment, technology or services to SUBGRANTEE as soon after
acquisition by COUNTY as is reasonably practicable.
2. If COUNTY transfers grant funds to SUBGRANTEE, SUBGRANTEE shall use said grant
Ifunds only to acquire equipment, technology, or services as set forth in Attachment B hereto and/or to I
perform such other grant functions, if any, for which Attachments A, B and C permit SUBGRANTEE to
expend grant funds. SUBGRANTEE shall provide COUNTY with a budget breakdown signed by the
authorized agent.
CFDA: 97.067
Homeland Security Grant Program
Department of Homeland Security Page 1 of 4
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3. Throughout its useful life, SUBGRANTEE shall use any equipment, technology or
services acquired with grant funds only for those purposes permitted under the terms of the grant and shall
make it available for mutual aid response.
4. SUBGRANTEE shall exercise due care to preserve and safeguard equipment acquired with
grant funds from damage or destruction and shall provide regular maintenance and repairs for said }
equipment as are necessary, in order to keep said equipment in continually good working order. Such
maintenance and servicing shall be the sole responsibility of the SUBGRANTEE, who shall pay for
Imaterial and labor costs for any maintenance and repair of the said equipment throughout the life of the I
said equipment.
5. SUBGRANTEE shall assume all continuation costs of said equipment, technologies and/or 1
services to include but not limited to upgrades, licenses, and renewals of said equipment, technologies
I and/or services.
6. if equipment acquired with grant funds becomes obsolete or unusable, SUBGRANTEE
shall notify COUNTY of such condition. SUBGRANTEE shall transfer or dispose of grant -funded
equipment only in accordance with the instructions of COUNTY.
7. SUBGRANTEE agrees to indemnify, defend and save harmless COUNTY and their
elected and appointed officials, officers, agents and employees from any and all claims and losses accruing
or resulting to any and all contractors, subcontractors, laborers, and any other person, firm or corporation
furnishing or supplying work services, materials or supplies in connection with SUBGRANTEE's use of
grant -funded equipment, technology or services and SUBGRANTEE's performance of this Agreement,
including Attachments A, B and C hereto, and from any and all claims and losses accruing or resulting to
any person, firm, or corporation who may be injured or damaged by SUBGRANTEE in SUBGRANTEE's
use of grant -funded equipment, technology or services and SUBGRANTEE's performance of this
Agreement, including Attachments A, B and C hereto.
8. By executing this Agreement, SUBGRANTEE agrees to comply with and be fully bound
by all applicable provisions of Attachments A, B and C hereto. SUBGRANTEE shall notify COUNTY
immediately upon discovery that it has not abided or no longer will abide by any applicable provision of
Attachments A, B and C hereto.
CFDA: 97.067
Homeland Security Grant Program
Department of Homeland Security Page 2 of 4
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9. SUBGRANTEE and COUNTY shall be subject to examination and audit by the State
Auditor General with respect to this Agreement for a period of three years after final payment hereunder.
10. No alteration or variation of the terms of this Agreement shall be valid unless made in
writing and signed by duly authorized representatives of the parties hereto, and no oral understanding or
agreement not incorporated herein shall be binding on any of the parties hereto.
11. SUBGRANTEE may not assign this Agreement in whole or in part without the express
written consent of COUNTY.
12. For a period of three years after final payment hereunder or until all claims related to this
Agreement are finally settled, whichever is later, SUBGRANTEE shall preserve and maintain all
documents, papers and records relevant to the work performed or property or equipment acquired in
accordance with this Agreement, including Attachments A, B and C hereto. For the same time period,
SUBGRANTEE shall make said documents, papers and records available to COUNTY and the agency
from which COUNTY received grant funds or Their duly authorized representative(s), for examination,
copying, or mechanical reproduction on or off the premises of SUBGRANTEE, upon request during usual
working hours.
13. SUBGRANTEE shall provide to COUNTY all records and information requested by
ICOUNTY for inclusion in quarterly reports and such other reports or records as COUNTY may be
Irequired to provide to the agency from which COUNTY received grant funds or other persons or agencies. I
14. COUNTY may terminate this Agreement and be relieved of the payment of any
consideration to SUBGRANTEE if a) SUBGRANTEE fails to perform any of the covenants contained in
this Agreement, including Attachments A, B and C hereto, at the time and in the manner herein provided, I
or b) COUNTY loses funding under the grant. In the event of termination, COUNTY may proceed with
the work in any manner deemed proper by COUNTY.
15. SUBGRANTEE and its agents and employees shall act in an independent capacity in the
performance of this Agreement, including Attachments A, B and C hereto, and shall not be considered
officers, agents, or employees of COUNTY or of the agency from which COUNTY received grant funds. f
CFDA: 97.067
Homeland Security Grant Program
Department of Homeland Security
Page 3 of 4
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IN WITNESS WHEREOF, the parties have executed this Agreement in the County of Orange,,
State of California.
Dated:
APPROVED AS TO FORM:
COUNTY COUNSEL
1.2
Dated:
ATTES .
By:
City rj
Dated: 1 o2a
APPR V1✓D AS TQ FC)RM:
Nicholas Ghirelli
City Attorney
City of Seal Beach
CFDA: 97.067
Homeland Security Grant Program
Department of Homeland Security
COUNTY OF ORANGE, a political
subdivision of the State of California
Sheriff -Coroner
By:
Dated: /A q10-4
Page 4 of 4
I
CaIOES
GOVERNOR'S OFFICE
OF EMERGENCY SERVICES
Fiscal Year 2022
Homeland Security Grant Program
California Supplement to the
Federal Notice of Funding Opportunity
September 2022
Table of Contents 1 2022
SECTION1—OVERVIEW....................................................................................1
Federal Program Announcement
Information Bulletins
Grant Management Memoranda
Purpose of the California Supplement
Eligible Subrecipients
Tribal Allocations
Subrecipient Allocations
Supplanting
Public/Private Organizations
Debarred/Suspended Parties
Key Changes to the FY 2022 HSGP
SECTION 2—FEDERAL CHANGES AND INITIATIVES.......................................................4
FY 2022 National Priorities
National Campaigns and Programs
National Cybersecurity Review
NIMS Implementation
Law Enforcement Terrorism Prevention Activities
Management and Administration
Indirect Costs
Organization Costs - Overtime
Personnel Cap
Equipment Typing/Identification and Use
Equipment Maintenance/Sustainment
Emergency Communications Projects
Telecommunications Equipment and Services Prohibitions
Small Unmanned Aircraft Systems
Emergency Operations Plans
Conflict of Interest
Build America Buy America Act (BABAA)
SECTION 3—STATE CHANGES AND INITIATIVES..........................................................14
FY 2022 Investments
California Homeland Security Strategy Goals
State Initiative Funding
"On Behalf Of"
Public Alert and Warning
SECTION 4—REQUIRED STATE APPLICATION COMPONENTS......................................16
Financial Management Forms Workbook
Subrecipient Grants Management Assessment
Application Attachments
Standard Assurances
Operational Areas and Urban Areas
Operational Areas Only
Urban Areas Only
Fusion Centers Only
State Agencies and Tribes Only
SECTION 5—THE STATE APPLICATION PROCESS..............................................................21
Application Submission
Late or Incomplete Application
HSGP Contact Information
Subaward Approval
SECTION 6—POST AWARD REQUIREMENTS....................................................................23
Payment Request Process
Advances and Interest Earned on Advances
Semi -Annual Drawdown Requirements
Modifications
Training
Exercises, Improvement Plans, and After -Action Reporting
Procurement Standards and Written Procedures
Procurement Thresholds
Procurement Documentation
Noncompetitive Procurement
Performance Bond
Environmental Planning and Historic Preservation
Construction and Renovation
Inventory Control and Property Management
Equipment Disposition
Performance Reporting
Extension Requests
Progress Reports on Grant Extensions
Monitoring
Failure to Submit Required Reports
Suspension/Termination
Closeout
Records Retention
ATTACHMENTS
A - FY 2022 HSGP Final Allocations
B - FY 2022 HSGP Timeline
C - FY 2022 HSGP Application Checklist
Section 1- Overview 1 2022
Federal Program In May 2022, the U.S. Department of Homeland Security
Announcement (DHS)/Federal Emergency Management Agency (FEMA) issued
the Fiscal Year (FY) 2022 Homeland Security Grant Program
(HSGP), Notice of Funding Opportunity (NOFO) and the FEMA
Pre crredness Grants Manual.
Subrecipients must follow the programmatic requirements in the
NOFO, FEMA Preparedness Grants Manual, and the applicable
provisions of the Uniform Administrative Requirements, Cost
Principles, and Audit Requirements for Federal Awards located in
Title 2 Code of Federal Re ulalions C.F.R. Part 200.
Information DHS issues Information Bulletins (IBs) to provide updates,
Bulletins clarification, and new requirements throughout the life of the
grant.
Grant Cal OES issues Grant Management Memoranda (GMMs) which
Management provide additional information and requirements regarding HSGP
Memoranda funds.
Purpose of the The FY 2022 HSGP California Supplement to the NOFO (State
California Supplement) is intended to complement, rather than replace, the
Supplement NOFO and the FEMA Preparedness Grants Manual. Applicants
are highly encouraged to thoroughly read the NOFO and the
Preparedness Grants Manual before referring to the State
Supplement. The State Supplement will emphasize differences
between the FY 2021 and FY 2022 HSGP and highlight additional
California policies and requirements applicable to FY 2022 HSGP.
Eligible Eligible Applicants, referred to as Subrecipients, include
Subrecipients Counties/Operational Areas (OAs), Urban Areas (UAs), State
Agencies (SAs), Departments, Commissions, and Boards who
have or can obtain appropriate state Department of Finance
budget authority for awarded funds, and federally recognized
tribes located in California.
Tribal Allocations The NOFO strongly encourages Cal OES to provide HSGP funds
directly to tribes in California. To implement this requirement, a
special Request for Proposal will be issued to California's federally
recognized tribes. All Subrecipients are encouraged to
coordinate with tribal governments to ensure that tribal needs are
considered in their grant applications.
Section 1- Overview 1 2022
Subrecipient FY 2022 HSGP Subrecipient final allocations are provided in
Allocations Attachment A and reflect reductions to Subrecipients who did
not submit minimum thresholds for National Priority Areas,
including Subrecipients opting out of the award altogether, and
increases to Subrecipients that are helping meet statewide
minimum level National Priority Area requirements.
Supplanting Grant funds must be used to supplement existing funds, not
replace (supplant) funds that have been appropriated for the
same purpose. Subrecipients may be required to provide
supporting documentation that certifies a reduction in non-
federal resources that occurred for reasons other than the receipt
or expected receipt of federal funds. Supplanting will result in the
disallowance of the activity associated with this improper use of
federal grant funds.
Public/Private Subrecipients may contract with other public or private
Organizations organizations to perform eligible activities on approved HSGP
projects.
Debarred/ Subrecipients must not make or permit any award (subaward or
Suspended contract) at any tier, to any party, that is debarred, suspended, or
Parties otherwise excluded from, or ineligible for, participation in federal
assistance programs.
Subrecipients must obtain documentation of eligibility before
making any subaward or contract using HSGP funds and must be
prepared to present supporting documentation to
monitors/auditors.
Before entering into a Grant Subaward, the Subrecipient must
notify Cal OES if it knows if any of the principals under the
subaward fall under one or more of the four criteria listed at
2 C.F.R. $ 180.335. The rule also applies to Subrecipients who pass
through funding to other local entities.
If at any time after accepting a subaward, Subrecipients learn
that any of its principals fall under one or more of the criteria listed
at 2 C.F.R. § 180.335, immediate written notice must be provided
to Cal OES and all grant activities halted until further instructions
are received from Cal OES. The rule also applies to subawards
passed through by Subrecipients to local entities.
2
Section 1— Overview 1 2022
Key Changes to National Priority Areas: There are six National Priority Areas (NPAs)
the FY 2022 for FY 2022 compared to five in FY2021: one NPA was removed
HSGP and two were added. SHSP and UASI applicants must include
one Investment Justification (IJ) for each NPA that has a minimum
spend requirement, where applicable. For the NPAs with no
minimum spend requirement, the Department of Homeland
Security strongly encourages recipients to make investments in
those areas as they are of critical national concern. For those
NPAs that have an associated minimum spend, all projects
related to meeting the minimum spend for those NPAs must
be included in the same IJ.
The six NPAs, along with the relevant minimum spend
requirement, are:
Enhancing information and intelligence sharing and
cooperation with federal agencies, including the
Department of Homeland Security - 3% minimum;
Enhancing the protection of soft targets/crowded places -
3% minimum;
• Enhancing cybersecurity - no minimum requirement;
• NEW: Enhancing community preparedness and resilience -
3% minimum;
• Combating domestic violent extremism - 3% minimum;
NEW: Enhancing election security- no minimum
requirement.
Unique Entity Identifier: Effective April 4, 2022, the Federal
Government transitioned from using the Data Universal
Numbering System or DUNS number, to a new, non-proprietary
identifier known as a Unique Entity Identifier or UEI.
Law Enforcement Terrorism Prevention Activities: Increased from
25% to 30% of the subaward.
Investment Justifications: Investments are updated for FY 2022.
Build America, Buy America Act (BABAA): The BABAA requires all
federal agencies, including FEMA, to ensure by May 14, 2022, that
no federal financial assistance for "infrastructure" projects is
provided "unless all of the iron, steel, manufactured products,
and construction materials used in the project are produced in
the United States."
For FY22 Awards, the BABAA requirement is waived.
3
Section 2- Federal Changes and Initiatives 1 2022
FY 2022 National DHS/FEMA annually publishes the National Preparedness Report
Priorities (NPR) to report national progress in building, sustaining, and
delivering the core capabilities outlined in the goal of a secure
and resilient nation. This analysis provides a national perspective
on critical preparedness trends for whole community partners to
use to inform program priorities, allocate resources, and
communicate with stakeholders about issues of concern.
HSGP Subrecipients are required to prioritize grant funding to
demonstrate how investments support closing capability gaps or
sustaining capabilities identified in the Threat Hazard
Identification and Risk Assessment (THIRA)/Stakeholder
Preparedness Review (SPR) process.
DHS/FEMA continually assess changes to the threat landscape to
further the National Preparedness Goal (NPG) of a secure and
resilient nation. The following are national priority areas for FY 2022,
including the corresponding percentage of funds required in each
area:
• Enhancing information and intelligence sharing and
cooperation with federal agencies, including DHS - 3%;
• Enhancing the protection of soft targets/crowded places - 3%;
• Enhancing cybersecurity - no minimum;
• Enhancing community preparedness and resilience - 3%
• Combating domestic violent extremism through enhanced
intelligence collection & analysis, training, and community
resilience - 3%; and
• Enhancing election security - no minimum.
The NPA specifically addressing emerging threats has been
removed, but activities in this category remain allowable
expenses under other investment areas. Further, applicants must
spend a minimum of 30% of their SHSP and UASI awards across
the six NPAs but have new flexibility on how that funding is
allocated. Although 12% is required in minimum spending across
four NPAs, as noted above, the remaining 18% can be allocated
across any of the six NPAs. Election security and Enhancing
Cybersecurity do not require a minimum allocation.
National Priority projects will be reviewed for effectiveness by
DHS/FEMA and must be deemed effective prior to the obligation
or expenditure of funds.
4
Section 2- Federal Changes and Initiatives 1 2022
FY 2022 National Projects requiring additional information for DHS/FEMA to
Priorities (cont.) determine effectiveness of the project, or projects deemed
ineffective, will have a hold placed on their subaward pending
submission of requested information and DHS/FEMA approval.
Once a project is approved by DHS/FEMA, modifications to the
project have special restrictions regarding modifications as
indicated below:
Modifications which do not change the project scope and do
not decrease the overall project budget can be processed via
regular modification request.
Modifications which change the project scope or decrease the
overall project budget will require DHS/FEMA approval and must
be requested on the National Priority Project Modification Form.
Effectiveness will be evaluated by DHS/FEMA, Cybersecurity and
Infrastructure Security Agency, DHS Office of Intelligence and
Analysis, DHS Center for Prevention Programs and Partnerships,
and/or other DHS components, as appropriate. FEMA will
determine whether the proposed approach is clear, logical, and
reasonable to address the priority areas of interest and contribute
to a culture of national preparedness, based on the following four
factors:
Investment Strategy (40%): Projects will be evaluated based
on the quality and extent to which the strategy effectively
demonstrates supporting the program objective of preventing,
preparing for, protecting against, and responding to acts of
terrorism, to meet its target capabilities, and otherwise reduce
the overall risk to the high-risk urban area, the state, or the
nation.
Budget (20%): Projects will be evaluated based on the extent
to which a budget plan for each investment demonstrates
how grant expenditures maximize cost effectiveness.
-- 5
Section 2— Federal Changes and Initiatives 1 2022
FY 2022 National a Impact/Outcomes (40%): Projects will be evaluated on how
Priorities (cont.) this investment helps the jurisdiction close capability gaps
identified in its Stakeholder Preparedness Review and
addresses national priorities outlined in the FY 2022 NOFO.
Further, proposals will be evaluated on their identification and
estimated improvement of core capability(ies), the associated
standardized target(s) that align with their proposed
investment, and the ways in which improvements are
measured and/or evaluated.
Past Performance (additional consideration): Projects will be
evaluated based on the Subrecipient's demonstrated
capability to execute the proposed investments. Under this
factor, FEMA will consider the information provided by the
Subrecipient and may also consider relevant information from
other sources.
A detailed description of allowable investments for each national
priority is included in the FY 2022 HSGP NOFO Section A).
National Whole Community Preparedness - Subrecipients should engage
Campaigns and with the whole community to advance individual and community
Programs preparedness and to work as a nation to build and sustain
resilience. In doing so, Subrecipients are encouraged to consider
the needs of individuals with access and functional needs and
limited English proficiency in the activities and projects funded by
the grant.
Subrecipients should utilize established best practices for whole
community inclusion and engage with stakeholders to advance
individual and jurisdictional preparedness and resilience.
Subrecipients are encouraged to consider the necessities of all
Californians in the activities and projects funded by the grant,
including children, seniors, individuals with disabilities or access
and functional needs, individuals with diverse culture and
language use, individuals with lower economic capacity, and
other underserved populations.
A
Section 2— Federal Changes and Initiatives 1 2022
National Active Shooter Preparedness - DHS developed a comprehensive
Campaigns and Active Shooter Pregaredness website, which strives to enhance
Programs (cont.) national preparedness through a whole -community approach by
providing the necessary products, tools, and resources to help all
stakeholders prepare for and respond to an active shooter
incident. Subrecipients are encouraged to review the referenced
active shooter resources and evaluate their preparedness needs.
Soft Targets and Crowded Places - States, territories, UAs, and
public and private sector partners are encouraged to identify
security gaps and build capabilities that address security needs
and challenges related to protecting locations or environments
that are easily accessible to large numbers of people on a
predictable or semi -predictable basis that have limited security or
protective measures in pluc;e, including town centers, shopping
malls, open-air venues, outside hard targets/venue perimeters,
and other places of meeting and gathering . For more
information, please see DHS's Hometown Security Program.
Community Lifelines - FEMA created Community Lifelines to
reframe incident information and impacts using plain language
and unity of effort to enable the integration of preparedness
efforts, existing plans, and identifies unmet needs to better
anticipate response requirements. Additional information may be
found at the Community Lifelines Implementation Toolkit website.
Strategic Framework for Countering Terrorism and Targeted
Violence - DHS adopted the DHS Strategic Framework for
Countering Terrorism and Targeted Violence which explains how
the department will use the tools and expertise that have
protected and strengthened the country from foreign terrorist
organizations to address the evolving challenges of today.
Countering Violent Extremism (CVE) Training - Foreign terrorist
groups and individual terrorist thought leaders recruit or inspire
Westerners to carry out attacks against western and U.S. targets,
including individuals living in communities with the U.S. via, but
not limited to, print, video, and social media, as well as through
personal interaction. But we also know that violent extremism is
not a phenomenon restricted solely to one community and that
any effort to counter violent extremism must be applicable to all
ideologically motivated violence. Efforts to provide information
and training regarding CVE should emphasize the strength of
local communities' approach.
_ 7
Section 2— Federal Changes and Initiatives 1 2022
National The National C bersecurit Review NCSR is a required
Cybersecurity assessment for all Subrecipients of State Homeland Security
Review Program (SHSP) and Urban Areas Security Initiative (UASI) funding
to be completed between October and December 2022.
The NCSR is a no -cost, anonymous, and annual self-assessment
designed to measure gaps and capabilities of state, local, tribal,
territorial, nonprofit, and private sector agencies' cybersecurity
programs.
Additionally, FEMA recognizes that some subawards will not be
issued until after the NCSR has closed. In these cases,
Subrecipients will be required to complete the first available
NCSR offered after the subaward has been issued by Cal OES.
The Chief Information Officer (CIO), Chief Information Security
Officer (CISO), or equivalent should complete the NCSR. If there is
no CIO or CISO, the most senior cybersecurity professional should
complete the assessment. Additional information may be found
in IB 439 and 429a.
NIMS Prior to the allocation of any federal preparedness awards,
Implementation Subrecipients must ensure and maintain the adoption and
implementation of the National Incident Management System
(NIMS).
Law
A minimum of 30% of the total subaward amount must be
Enforcement
dedicated to Law Enforcement Terrorism Prevention Activities
Terrorism
(LETPA). Activities outlined in the National Prevention Framework
Prevention
and National Protection Framework are eligible for use of LETPA-
Activities
focused funds. Additionally, investments that support LETPA can
also support an NPA. All other terrorism prevention activities
proposed for funding under LETPA must be formally pre -approved
by FEMA. Refer to IB 473 for additional information.
Management The Management and Administration (M&A) allowance for
and Subrecipients is set at a maximum of 5% for FY 2022 HSGP.
Administration
Indirect Costs Indirect costs are allowable under the FY 2022 HSGP Grant
Award. Subrecipients who claim indirect costs may do so,
provided they use one of the following two methods:
�-Ij
Section 2— Federal Changes and Initiatives 1 2022
Indirect Costs 1. Subrecipients with an indirect cost rate approved by their
(cont.) cognizant federal agency may claim indirect costs based on
the established rate. Indirect costs claimed must be
calculated using the base approved in the indirect cost
negotiation agreement. A copy of the approved negotiation
agreement is required at the time of application.
2. Subrecipients who have never received a negotiated indirect
cost rate and receive less than $35 million in direct federal
funding per year may claim the 10% de minimis indirect cost
rate based on Modified Total Direct Costs (MTDC) as defined
in 2 C.F.R. § 200.1 and Subpart E.
Indirect costs are in addition to the M&A allowance and must be
included in the Grant Award application as a "Project" and
reflected in the Financial Management Forms Workbook (FMFW)
on the Indirect cost category ledger if being claimed under the
award.
Indirect costs must be based on the claimed direct project costs,
excluding equipment expenditures and other distorting items. Up
to $25,000 of each subaward may be included as a direct project
cost when calculating indirect costs based on MTDC.
Indirect costs must be claimed no more than once annually, and
only at the end of the Subrecipient's fiscal year. An exception to
this rule applies if there is a mid -year change to the approved
indirect cost rate; in this case, costs incurred to date must be
claimed. At that time, a Grant Subaward Modification reflecting
the rate change must also be submitted to Cal OES, along with a
copy of the new indirect cost rate agreement.
Organization Operational overtime costs are allowable for increased security
Costs - Overtime measures at critical infrastructure sites if associated with
detecting, deterring, disrupting, and preventing acts of terrorism
and other catastrophic events.
Pursuant to page A-4 of the Preparedness Grants Manual, all
operational overtime requests must clearly explain how the
request meets the criteria of one or more of the categories listed
in Table 2: Authorized Operational Overtime Categories.
Requests must address the threat environment as it relates to the
event or activity requiring operational overtime support and
explains how the overtime activity is responsive to the threat.
Section 2— Federal Changes and Initiatives 1 2022
Organization Post -event operational overtime requests will only be considered
Costs - Overtime on a case-by-case basis, where it is demonstrated exigent
(cont.) circumstances prevented submission of a request in advance of
the event or activity. Requests for overtime costs must be
submitted to Cal OES via the Allowability Request Form at the
time of application, if the activity will occur within one year of the
final application submission. All subsequent requests must be
submitted at least 60 days in advance of the activity. All
operational overtime costs must be formally pre -approved in
writing by DHS/FEMA.
Personnel Cap Pursuant to 6 U.S.C. § 609(b), SHSP and UASI funds may be used
for personnel costs, totaling up to 50 percent of each Lund
source. A Subrecipient may request this requirement be waived
by DHS/FEMA, via Cal OES. Requests for personnel cap waivers
must be submitted separately for each fund source in writing to
the Program Representative on official letterhead, with the
following information:
Documentation explaining why the cap should be waived;
Conditions under which the request is being submitted; and
A budget and method of calculation of personnel costs both
in percentages of the Grant Award and in total dollar amount
(waivers must be calculated separately for SHSP and UASI,
outlining salary, fringe benefits, and any M&A costs).
Subrecipient requests to exceed the personnel cap must be
received by Cal OES at the time of application. Subaward
modifications impacting the personnel cap will be reviewed on a
case-by-case basis and may require the submittal of the above-
mentioned information.
Please see IB 421 b for more information on the waiver process.
Equipment Allowable HSGP equipment is listed on the FEMA Authorized
Typing/ Equipment List (AEL) website.
Identification
and Use Subrecipients that allocate HSGP funds towards equipment are
required to type and identify the capability associated with that
equipment. The FEMA Resource Typing Libra Tool RTLT can be
used to help determine the type and capability.
10
Section 2— Federal Changes and Initiatives 1 2022
Equipment Per FEMA policy, the purchase of weapons and weapon
Typing/ accessories are not allowed with HSGP funds. Special rules apply
Identification and to pharmaceutical purchases, medical countermeasures, and
Use (cont.) critical emergency supplies; refer to page A-10 of the
Preparedness Grants Manual for additional information.
Expenditures for general purpose equipment are allowable if they
align to and support one or more core capabilities identified in
the NPG, and in addition, are deployable/sharable through the
Emergency Managerr7ent Assistance Compact and allowable
under 6 U.S.C. § 609. Refer to the NOFO and Preparedness Grants
Manual for examples of allowable general-purpose equipment.
Equipment Use of HSGP funds for maintenance contracts, warranties, repair
Maintenance/ or replacement costs, upgrades, and user fees are allowable as
Sustainment described in FEMA 16s 336 and 379, as well as Grant Programs
Directorate (GPD) Policy FP -205-402-125-1.
Emergency All Subrecipient emergency communications projects must
Communications comply with the SAFECOM Guidance on Emergency
Projects Communications Grants and describe in their FMFW how such
activities align with the goals of the Statewide Communications
Interoperability Plan.
Telecom Effective August 13, 2020, section 889(f)(2)-(3) of the John S.
Equipment and McCain National Defense Authorization Act for FY 2019 NDAA
Services and 2 C.F.R. § 200.216 prohibit DHS/FEMA Recipients and
Prohibitions Subrecipients (including their contractors and subcontractors)
from using any FEMA funds under open or new awards for the
following telecommunications equipment or services:
1) Telecommunications equipment produced by Huawei
Technologies Company or ZTE Corporation, (or any subsidiary
or affiliate of such entities);
2) For the purpose of public safety, security of government
facilities, physical security surveillance of critical infrastructure,
and other national security purposes, video surveillance and
telecommunications equipment produced by Hytera
Communications Corporation, Hangzhou Hikvision Digital
Technology Company, or Dahua Technology Company (or
any subsidiary or affiliate of such entities),
3) Telecommunications or video surveillance services provided
by such entities or using such equipment; or
11
Section 2- Federal Changes and Initiatives
Telecom 4) Telecommunications or video surveillance equipment or
Equipment and services produced or provided by an entity that the Secretary
Services of Defense, in consultation with the Director of National
Prohibitions Intelligence or the Director of the Federal Bureau of
(cont.) Investigation, reasonably believes to be an entity owned or
controlled by, or otherwise connected to, the People's
Republic of China.
Please see FEMA Policy 4405-143-1 for additional information.
Small
All requests to purchase Small Unmanned Aircraft Systems (SUAS)
Unmanned
with FEMA grant funding must comply with IB 426 and include
Aircraft Systems
copies of the policies and procedures in place to safeguard
individuals' privacy, civil rights, and civil liberties of the jurisdiction
that will purchase, take title to, or otherwise use the SUAS
equipment. The Authorized Equipment Listing for 030E-07-SUAS
details questions that must be included in the Aviation Request
justification. Please reference Presidential Memorandum:
Promotina Economic Competitiveness While Safe uordin
Privacy,Civil Rights, and Civil Liberties in Domestic Use of
Unmanned Aircraft Systems and contact your Program
Representative for additional information.
Emergency
Subrecipients must update their Emergency Operations Plan at
Operations Plans
least once every two years to remain compliant with the
Comprehensive Preparedness Guide 101 version 2.0.
Conflict of
To eliminate and reduce the impact of conflicts of interest in the
Interest
subaward process, Subrecipients and pass-through entities must
follow their own policies and procedures regarding the
elimination or reduction of conflicts of interest when making
subawards. Subrecipients and pass-through entities are also
required to follow any applicable federal, state, local, and tribal
statutes or regulations governing conflicts of interest in the making
of subawards.
Subrecipients must disclose to their Program Representative, in
writing, any real or potential conflict of interest as defined by the
federal, state, local, or tribal statutes or regulations, which may
arise during the administration of the HSGP subaward within five
days of learning of the conflict of interest.
11
Section 2— Federal Changes and Initiatives 1 2022
BABAA The BABA Act requires all federal agencies, including FEMA, to
ensure by May 14, 2022, that no federal financial assistance for
"infrastructure" projects is provided "unless all of the iron, steel,
manufactured products, and construction materials used in the
project are produced in the United States." For FY 2022 this
requirement has been waived. Additional information for the
BABA Act is available here.
13
Section 3- State Changes and Initiatives 1 2022
FY 2022 The State prioritized the following investment strategies for the
Investments FY 2022 subawards:
1. Enhance Information and Intelligence Sharing and
Cooperation with Federal Agencies, including DHS
(National Priority);
2. Enhance the Protection of Soft Targets/Crowded Places
(National Priority);
3. Enhance Cybersecurity (National Priority);
4. Enhancing Community Preparedness and Resilience (National
Priority);
5. Combating Domestic Violent Extremism (National Priority);
6. Strengthen Emergency Communications Capabilities Through
Planning, Governance, Technology, and Equipment;
7. Enhance Medical and Public Health Preparedness;
8. Strengthen Information Sharing and Collaboration (non -Fusion
Center);
9. Enhance Multi-Jurisdictional/Inter-Jurisdictional All-
Hazards/Whole Community Incident Planning, Response &
Recovery Capabilities;
10. Protect Critical Infrastructure and Key Resources (includes
Food and Agriculture); and
11. Enhance Election Security (National Priority).
California The State prioritized the following California Homeland Security
Homeland Strategy Goals for the FY 2022 subawards:
Security Strategy
Goals 1. Enhance Information Collection, Analysis, and Sharing, in
Support of Public Safety Operations Across California;
2. Protect Critical Infrastructure and Key Resources from All
Threats and Hazards;
3. Strengthen Security and Preparedness Across Cyberspace;
4. Strengthen Communications Capabilities through Planning,
Governance, Technology, and Equipment;
5. Enhance Community Preparedness;
6. Enhance Multi-Jurisdictional/Inter-Jurisdictional All -Hazards
Incident Catastrophic Planning, Response, and Recovery
Capabilities;
7. Improve Medical and Health Capabilities;
8. Enhance Incident Recovery Capabilities;
9. Strengthen Food and Agriculture Preparedness; and
10. Enhance Homeland Security Exercise, Evaluation, and Training
Programs.
14
Section 3- State Changes and Initiatives 1 2022
State Initiative For FY 2022, Cal OES shall retain 20% of the SHSP and 18.5% of the
Funding UASI funding for state initiatives.
"On Behalf Of" Cal OES may, in conjunction with local approval authorities,
designate funds "on behalf of local entities who choose to
decline or fail to utilize their subaward in a timely manner.
Public Alert and Cal OES encourages Subrecipients to consider the use of this
Warning funding to assist their jurisdiction's alignment with the State of
California Alert 4ai id Watnirm Guideline, developed pursuant to
Senate Bill 833 of the 2018 Legislative Session.
15
Section 4— Required State Application Components
Financial The FY 2022 Cal OES FMFW includes:
Management
Forms Workbook Grant Subaward Face Sheet - Use the Grant Subaward Face
Sheet to apply for grant programs. The Grant Subaward Face
Sheet must be signed and submitted in portrait format. An active
UEI# (Formerly DUNS#) is required. UEI registration information is
available sam.gov.
Authorized Body of 5 - Provide the contact information of
Authorized Agents (AA), delegated via the GBR or Signature
Authorization Form, including staff related to grant activities. More
than one person is recommended for designation as the AA; in
the absence of an AA, an alternate AA can sign requests.
Project Ledger - The project ledger is used in the application
process to submit funding information and is used for submitting
cash requests, grant subaward modifications, and assists with the
completion of the Biannual Strategy Implementation Report
(BS IR).
Planning Ledger - Provides detailed information on grant -funded
planning activities with a final product identified.
Organization Ledger - Provides detailed information on grant -
funded organizational activities.
Equipment Ledger - Detailed information must be provided under
the equipment description for all grant -funded equipment. AEL
numbers must be included for all items of equipment. Always refer
to the AEL for a list of allowable equipment and conditions, if any.
Training Ledger - Provides detailed information on grant -funded
training activities. All training activities must receive Cal OES
approval prior to starting the event, including a Training
Feedback number. The Training Request Form must be submitted
and approved to obtain a Training Feedback number and should
be submitted at least 30 days in advance.
Exercise Ledger- Provides detailed information on grant -funded
exercises.
M&A Ledger - Provides information on grant -funded M&A
activities.
16
Section 4— Required State Application Components I
Financial Indirect Costs Ledger - Provides information on indirect costs.
Management
Forms Workbook Consultant -Contractor Ledger - Provides detailed information on
(cont.) grant -funded consultants and contractors.
Authorized Agent Page -The AA Page must be submitted with
the application, all cash requests, and Grant Subaward
Modifications. The AA Page must include a valid signature on file
with Cal OES and the date.
Subrecipient
Per 2 C.F.R. § 200.332, Cal OES is required to evaluate the risk of
Grants
non-compliance with federal statutes, regulations, and grant
Management
terms and conditions posed by each Subrecipient of pass -
Assessment
through funding. The Subrecipient Grants Management
Assessment Form contains questions related to an organization's
experience in the management of federal grant awards. It is used
to determine and provide an appropriate level of technical
assistance, training, and grant oversight to Subrecipients during
the subaward. The questionnaire must be completed and
returned with the grant application.
Application Federal Funding Accountability and Transparency Act (FFATA)
Attachments Financial Disclosure - Use the FFATA Financial Disclosure Form to
provide the information required by the Federal Funding
Accountability and Transparency Act of 2006.
Certification Regarding Lobbying - Use the Certification
Re ardin Lobbying Form to certify lobbying activities, as
stipulated by the Byrd Anti -Lobbying Amendment,
31 U.S.C. § 1352.
Intelligence Analysts Certificates - Pursuant to the Preparedness
Grants Manual, Cal OES must have certificates for completion of
training for fusion center analytical personnel. Please provide
copies of certificates for each intelligence analyst, if applicable.
UASI Footprint (UASIs Only) - The Urban Area Working Group
(UAWG) establishes the 'footprint' of the UA. A map or list defining
the footprint must be included with the application.
UAWG Member Roster (UASIs Only) - A list of all current UAWG
members with positions or titles.
Section 4— Required State Application Components 1 2022
Application Indirect Cost Rate Agreement - If claiming indirect costs at a
Attachments federally -approved rate, please provide a copy of the approved
(cont.) indirect cost rate agreement.
Standard The Standard Assurances list the requirements to which the
Assurances Subrecipients will be held accountable. All Applicants will be
required to submit a signed, original of the FY 2022 Standard
Assurances as part of their FY 2022 HSGP application. The required
Standard Assurances can be found only in PDF format on the
Cal OES website.
NOTE: Self-created Standard Assurances will not be accepted.
Operational Governing Body Resolution - The GBR appoints AAs (identified by
Areas and Urban the individual's name or by a position title) to act on behalf of the
Areas governing body and the Applicant by executing any actions
necessary for each application and subaward. All Applicants are
required to submit a copy of an approved GBR with their grant
application. Resolutions may be valid for up to three grant years
given the following:
The resolution identifies the applicable grant program (e.g.,
EMPG and/or HSGP);
The resolution identifies the applicable grant years, (e.g.,
FY 2021, FY 2022, FY 2023); and
Adheres to any necessary elements required by local
protocols, rules, etc., if applicable.
Resolutions that only identify a single grant program will only be
valid for that single program. Resolutions that do not identify
applicable grant years will only be valid for the grant year in
which the resolution was submitted.
Authorized Agent Information - For each person or position
appointed by the governing body, identify the individual in the
Authorized Body of 5 ledger of the FMFW.
im
Section 4- Required State Application Components 1 2022
Operational All changes in AA and contact information must be provided to
Areas and Urban Cal OES in writing. If the GBR identifies the AA by name, a new
Areas (cont.) Resolution is needed when changes are made. If the GBR
identifies the AA by position and/or title, changes may be made
by submitting a request on the entity's letterhead, signed by an
existing AA. Cal OES will not accept signatures of an AA's
designee, unless authorized by the Governing Body's resolution. A
change to an AA's designee must be submitted on agency
letterhead and signed by the AA, announcing the change to
their designee.
Operational Approval Authority Body - OAs must appoint an Anti -Terrorism
Areas Only Approval Body (Approval Authority) to have final approval of the
OA's application for HSGP funds. Each member of the Approval
Authority must provide written agreement with the OA's
application for HSGP funds. The Approval Authority shall consist of
the following representatives, and additional voting members
may be added by a simple majority vote of the following
standing members:
• County Public Health Officer or designee responsible for
Emergency Medical Services
• County Fire Chief or Chief of Fire Authority
Municipal Fire Chief (selected by the OA Fire Chiefs)
• County Sheriff
Chief of Police (selected by the OA Police Chiefs)
Urban Areas Urban Area Working Groups (UAWGs) - Membership in the UAWG
Only must provide either direct or indirect representation for all
relevant jurisdictions and response disciplines (including law
enforcement, fire service, EMS, hospitals, public health, and
emergency management) that comprise the defined UA. It also
must be inclusive of local Citizen Corps Council and tribal
representatives. The UAWG should also ensure the integration of
local emergency management, public health, and health care
systems into a coordinated sustained local capability to respond
effectively to a mass casualty incident. Additional group
composition criteria is found in the FEMA Pretparedness Grants
Mnnunt
THIRA - Subrecipients are required to submit a THIRA for all 32 core
capabilities. Beginning in 2019, UAs are required to submit a THIRA
every three years. An annual capability assessment will still be
required.
19
Section 4— Required State Application Components 1 2022
Urban Areas SPR - The SPR is an annual grant requirement for all states,
Only (cont.) territories, and UAs. It is an annual capability assessment, which
helps jurisdictions identify capability gaps and prioritize investment
requirements to reach the targets set in their THIRA.
Fusion Centers All fusion center investments must align to, and reference,
Only specific performance areas of the assessment that the funding is
intended to support.
Fusion Centers are also required to follow all Reporting and
Administrative Metrics for California Fusion Centers, as set forth in
the Governor's Homeland Security Advisor/Cal OES Director's
letter dated March 16, 2016. These operational and administrative
metrics set forth an integrated and coordinated approach for
regular and proactive information and intelligence sharing
between all fusion centers in the California State Threat
Assessment System (STAS).
State Agencies State Agencies, and federally recognized tribes may submit the
and Tribes Only Signature Authorization Form in lieu of a GBR, signed by the most
senior ranking official, such as the Secretary, Director, President,
Chancellor, or Chairperson.
20
Section 5— State Application Process 1 2022
Application
Subrecipients must submit an electronic copy of their completed
Submission
FMFW to their Program Representative for review. After the
Laura Halverstadt
application is approved, a completed copy of the FMFW, along
Antoinette Johnson
with all other application components must be submitted, with
Jim Lane
official signatures, by the application due date. During the
Vidal Lopez
application process, if it is determined not all allocated funds can
Abigayle Tirapelle
be expended by the end of the period of performance, please
inform a Program Representative as soon as possible. The
completed application should be received by Cal OES no later
than the date provided in the FY 2022 HSGP Timeline, referenced
as Attachment B.
Late or
Late or incomplete applications may be denied. If an application
Incomplete
is incomplete, the Program Representative may request
Application
additional information. Requests for late submission of
applications must be made in writing to the Program
Representative prior to the application due date. Cal OES has
sole discretion to accept or reject a late or incomplete grant
application.
HSGP Contact
All Subrecipient application materials, questions, comments, and
Information
correspondence should be directed to:
California Governor's Office of Emergency Services
ATTN: Grants Management (Building E)
Homeland Security Grants Unit
3650 Schriever Avenue
Mather, CA 95655
Darlene Arambula
(916) 845-8427
Christopher Camacho
(916) 845-8789
Laura Halverstadt
(916) 845-8899
Antoinette Johnson
(916) 845-8260
Jim Lane
(916) 845-8428
Vidal Lopez
(916) 845-8744
Abigayle Tirapelle
(916) 845-8400
The Program Representative Regional Assignments Ma is
available at the Cal OES website under "Regional Assignments".
21
Section 5— State Application Process 1 2022
Subaward Subrecipients will receive a formal notification of award no later
Approval than 45 days after Cal OES accepts the federal grant award. The
award letter must be signed, dated, and returned to Cal OES
within 20 calendar days. Once the completed application, along
with the signed award letter, is received and approved,
reimbursement of eligible subaward expenditures may be
requested using the Cal OES FMFW.
22
Section 6— Post Award Requirements I
Payment To request an advance or cash reimbursement of HSGP funds,
Request Process Subrecipients must first complete a payment request using the
Cal OES FMFW, returning it to the appropriate Program
Representative. Subrecipients who fail to follow the workbook
instructions may experience delays in processing the payment
request.
Payments can only be made if the Subrecipient has an approved
application.
Advances and An Advance payment is a payment that is requested before
Interest Earned Subrecipients have disbursed the funds for program purposes.
on Advances Subrecipients may be paid an advance, provided they maintain
a willingness and ability to maintain procedures to minimize the
time elapsing between the receipt of funds and their
disbursement. The timing and amount of advance payments
must be as close as administratively feasible to the actual
disbursements by the Subrecipient for project costs.
Federal rules require advances to be deposited_ in interest-
bearing accounts. Interest earned amounts up to $500 per year
may be retained by Subrecipients for administrative expenses;
any additional interest earned on federal advance payments
must be returned annually to Cal OES.
Semi -Annual All Subrecipients must report expenditures and request funds at
Drawdown least semi-annually throughout the period of performance. Semi -
Requirements annual drawdowns should occur by March and October of each
calendar year following final approval of the subaward
application, except for the final cash request, which must be
submitted within 20 calendar days after the end of the period of
performance.
Modifications Post -award budget and scope modifications must be requested
using the Cal OES HSGP FMFW v .22, signed by the Subrecipient's
AA, and submitted to the Program Representative.
The Subrecipient may implement grant modification activities,
and incur associated expenses, only after receiving written final
approval of the modification from Cal OES.
23
Section 6— Post Award Requirements
Modifications Subrecipients must provide a written justification with all
(cont.) modification requests. The justification may be included in the
body of the e-mail transmitting the request, or in a document
attached to the transmittal e-mail. Please reference GMM 2018-
17 for additional information regarding modification requests.
Modifications to National Priority Projects have additional
restrictions as indicated below:
Modifications which do not change the project scope and do
not decrease the overall project budget can be processed via
regular modification request.
Modifications which change the project scope or decrease the
overall project budget will require DHS/FEMA approval and must
be requested on the National Priority Project Modification Form.
Training All grant -funded training activities must receive Cal OES approval
prior to starting the training event. Cal OES shall allow
Subrecipients to develop a "placeholder" for future training
conferences when an agenda has not been established at the
time Subrecipient applications are due. Please work with a
Program Representative and the Training Branch to identify a
possible "placeholder" for these types of training activities.
When seeking approval of non-DHS/FEMA developed courses,
course materials must be submitted with the approval requests.
Conditional approvals are not offered.
Subrecipients must complete a Training Request Form and submit
it electronically to the Cal OES Training Branch to be approved
with a Training Feedback Number before beginning any training
activities. This includes project components like travel to, materials
for, or attendance in training courses. Training Feedback
Numbers should be obtained no later than 30 days before the first
day of the training or related activities. Requests that are
submitted with less than 30 days prior to the start of the training or
activity are not guaranteed to be approved in time and run the
risk of training being unallowable. Training Feedback numbers
must be included on the FMFW Training Ledger to be considered
for reimbursement.
For more information on this or other training -related inquiries,
contact the Cal OES Training Branch at (805) 594-2500.
24
Section 6— Post Award Requirements
Exercises, Subrecipients should engage stakeholders to identify long-term
Improvement training and exercise priorities. These priorities should address
Plans, and After- capability targets and gaps identified through the THIRA and SPR
Action Reporting process, real-world events, previous exercises, and national areas
for improvement identified in the NPR.
Subrecipients must report on all exercises conducted with HSGP
grant funds. An After -Action Report (AAR)/Improvement Plan (IP)
or Summary Report (for Seminars and Workshops) must be
completed and submitted to Cal OES within 90 days after
exercise/seminars/workshops are conducted. It is acceptable to
submit an Exercise Summary Report for Seminars and Workshops
in lieu of a full AAR/IP.
Please e-mail AAR/IPs and Summary Reports to:
hseep@fema.dhs.gov
exercise@caloes.ca.gov
christopher.camacho@coloes.ca.gov
For exercise -related issues and/or questions, please email the
Cal OES Exercise Team at exercise@caloes.ca.aov.
Exercise costs will not be considered for reimbursement until an
AAR/IP is received by Cal OES.
Procurement Subrecipients must conduct procurement utilizing documented
Standards and local government procurement standards and procedures, or the
Written federal procurement standards found in 2 C.F.R. Part 200,
Procedures whichever is more strict. Procurement standards must also contain
a written conflict of interest policy which reflect applicable
federal, state, local, and tribal laws.
Procurement Effective June 20, 2018, the micro -purchase threshold was
Thresholds increased from $3,500 to $10,000 and the simplified acquisition
threshold was increased from $150,000 to $250,000. These
increases apply to all Subrecipient procurements executed on or
after June 20, 2018. Refer to IB 434 for additional information.
25
Section 6— Post Award Requirements 1 2022
Procurement Per 2 C.F.R. § 200.31 8(i), non-federal entities other than states and
Documentation territories are required to maintain and retain records sufficient to
detail the history of procurement covering at least the rationale
for the procurement method, contract type, contractor selection
or rejection, and the basis for the contract price. For any cost to
be allowable, it must be adequately documented per 2 C.F.R.
200.403(g). Documentation that would cover this information
include, but are not limited to:
■ Solicitation documentation, such as requests for quotes,
invitations for bids, or requests for proposals;
• Responses to solicitations, such as quotes, bids, or proposals;
■ Pre -solicitation independent cost estimates and post -
solicitation cost/price analyses on file for review by federal
personnel, if applicable;
• Contract documents and amendments, including required
contract provisions; and other documents required by federal
regulations applicable at the time a grant is awarded to a
Subrecipient.
Noncompetitive All noncompetitive procurements exceeding the simplified
Procurement acquisition threshold requires Cal OES prior written approval to be
eligible for reimbursement. This method of procurement must be
approved by the local Purchasing Agent prior to submitting a
request for Cal OES approval. A copy of the Purchasing Agent's
approval must be included with the Cal OES Request for
Noncompetitive Procurement Authorization form. Cal OES may
request additional documentation that supports the procurement
effort.
Cal OES will not reimburse for any noncompetitive procurement
contracts for any HSGP terrorism -related training, regardless of the
cost of the training. Exceptions to this policy may be approved in
limited circumstances, e.g., related to a procurement effort that
has resulted in inadequate competition. Please refer to
GMM2017-01A and GMM2021-05 for additional guidance.
Performance Due to the risks associated with delays in vendor delivery of large
Bond equipment procurements, DHS/FEMA allows Subrecipients to
obtain a "performance bond" for items that are paid for up front
to ensure delivery of the equipment within the grant performance
period.
26
Section 6— Post Award Requirements 1 2022
Performance Cal OES requires Subrecipients obtain a performance bond for
Bond (cont.) any equipment item over $250,000 or any vehicle, aircraft, or
watercraft that has been paid with HSGP funds prior to receiving
the final product(s).
Performance Bond Waivers may be granted on a case-by-case
basis and must be submitted to Cal OES prior to procurement.
Environmental DHS/FEMA is required to ensure all activities and programs that
Planning and are funded by the agency comply with federal Environmental
Historic Planning and Historic Preservation (EHP) regulations. Subrecipients
Preservation proposing projects or activities (including, but not limited to,
training, exercises, the installation of equipment, and construction
or renovation projects) that have the potential to impact the
environment, or a historic structure must participate in the EHP
screening process. EHP Screening Memos must include detailed
project information, explain the goals and objectives of the
proposed project, and include supporting documentation.
DHS/FEMA may also require the Subrecipient to provide a
confidential California Historical Resources Information System
(CHRIS) report in addition to the EHP Screening Form.
Determination on the necessity of a CHRIS report is based upon
information disclosed on the form. Program Representatives will
provide additional instructions should this report be required.
EHP Screening Requests should be submitted to Cal OES as early
as possible. All projects/activities triggering EHP must receive
DHS/FEMA written approval prior to commencement of the
funded activity.
Updated information may be referenced in the FEMA GPD EHP
Policy Guidance.
Construction When applying for construction activity at the time of
and Renovation application, including communication towers, Subrecipients must
submit evidence of approved zoning ordinances, architectural
plans, any other locally required planning permits, and a notice
of federal interest. Additionally, Subrecipients are required to
submit an SF -424C Budget and Budget Detail that cites project
costs. Communication tower construction requests also require
evidence that the Federal Communications Commission's
Section 106 review process was completed.
27
Section 6— Post Award Requirements 1 2022
Construction Subrecipients using funds for construction projects must comply
and Renovation with the Davis -Bacon Act. Subrecipients must ensure that their
(cont.) contractors or subcontractors for construction projects pay
workers no less than the prevailing wages for laborers and
mechanics employed on projects of a character like the contract
work in the civil subdivision of the state in which the work is to be
performed.
Project construction using SHSP and UASI funds may not exceed
$1,000,000 or 15% of the grant subaward (For the purposes of
limitations on funding levels, communications towers are not
considered construction).
Written approval for construction must be provided by DHS/FEMA
prior to the use of any HSGP funds for construction or renovation.
Inventory
Subrecipients must use standardized resource management
Control and
concepts for resource typing and credentialing, in addition to
Property
maintaining an inventory by which to facilitate the effective
Management
identification, dispatch, deployment, tracking, and recovery of
resources.
Subrecipients must have an effective inventory management
system, to include:
4 Property records that document description, serial/ID number,
fund source, title information, acquisition date, cost, federal
cost share, location, use, condition, and ultimate disposition;
• A physical inventory conducted at least every two years;
• A control system to prevent loss, damage, and theft of grant
purchased equipment and supplies; and
• Adequate maintenance procedures to keep the property in
good condition.
Equipment When original or replacement equipment acquired under the
Disposition HSGP is no longer needed for program activities, the Subrecipient
must contact the Program Representative to request disposition
instructions. See 2 C.F.R.. 200.31 ael.
Section 6— Post Award Requirements 1 2022
Performance Subrecipients must complete a Biannual Strategic
Reporting Implementation Report (BSIR) each Winter and Summer using the
DHS/FEMA Grants Reporting Tool (GRT) for the duration of the
subaward period of performance or until all grant activities are
completed and the subaward is formally closed by Cal OES.
Failure to submit a BSIR could result in subaward reduction,
suspension, or termination.
Access to the BSIR may be obtained through the GRT.
To create a new account, please click the link that reads,
"Register for an account" and follow the instructions provided.
The Subrecipient will be required to ensure up-to-date project
information is entered. The Project Ledger in the FMFW may assist
with the BSIR data entry process. For additional assistance with
the GRT, please contact your Program Representative.
Extension Extensions to the initial period of performance identified in the
Requests subaward will only be considered through formal, written requests
to your Program Representative. Upon receipt of the extension
request, Cal OES will:
1. Verify compliance with performance reporting requirements
by confirming the Subrecipient has submitted all necessary
performance reports;
2. Confirm the Subrecipient has provided sufficient justification
for the request; and
3. If applicable, confirm the Subrecipient has demonstrated
sufficient progress in past situations where an extension was
authorized by Cal OES.
Extension requests will be granted only due to compelling legal,
policy, or operational challenges, must be project -specific and
will only be considered for the following reasons:
1. Contractual commitments with vendors that prevent
completion of the project within the period of performance;
2. The project must undergo a complex environmental review
which cannot be completed within this timeframe;
3. Projects are long-term by design and therefore, acceleration
would compromise core programmatic goals; and
4. Where other special circumstances exist.
29
Section 6— Post Award Requirements 1 2022
Extension To be considered, extension requests must be received no later
Requests (cont.) than 60 days prior to the end of the Subrecipient's period of
performance and must contain specific and compelling
justifications as to why an extension is required. All extension
requests must address the following:
1. Grant program, fiscal year, and award number;
2. Reason for delay;
3. Current status of the activity/activities;
4. Approved period of performance termination date and new
project completion date;
5. Amount of funds drawn down to date;
6. Remaining available funds, both federal and non-federal;
7. Budget outlining how remaining federal and non-federal funds
will be expended;
8. Plan for completion, including milestones and timeframes for
each milestone and the position/person responsible for
implementing the plan for completion; and
9. Certification the activity/activities will be completed within the
extended period of performance without any modification to
the original Project Scope.
General questions regarding extension requirements and the
extension request form, should be directed to your Program
Representative. For additional information, please see IB 379.
Extension requests for personnel and salaries do not meet the
requirements of IB 379 and will not be granted. Subrecipients are
expected to complete all grant -funded personnel activities by
the end of the subaward period of performance.
Progress Reports All Subrecipients that receive Cal OES approval to extend their
on Grant FY 2022 grant subaward period of performance may be required
Extensions to submit progress reports indicating completed and future
project milestones on all extended projects. Progress reports must
be submitted electronically to the Subrecipient's Program
Representative. Deadlines for the submission of progress reports
will be established at the time of extension approval.
Monitoring Cal OES Grants Monitoring actively monitors Subrecipients,
through day-to-day communications, programmatic site visits,
desk, and on-site compliance assessments. The purpose of the
compliance assessment is to ensure Subrecipients are in
compliance with applicable state and federal regulations, grant
guidelines, and programmatic requirements.
30
Section 6— Post Award Requirements 1 2022
Monitoring Monitoring activities may include, but are not limited to:
(cont.)
■ Verifying entries recorded on the FMFW categories are
properly supported with source documentation;
• Eligibility of and support for expenditures, typically covering
two to three years of data;
Comparing actual Subrecipient activities to those approved in
the grant application and subsequent modifications, including
the review of timesheets and invoices as applicable;
Procurements and contracts;
Ensuring equipment lists are properly maintained and physical
inventories are conducted;
Ensuring advances have been disbursed in accordance with
applicable guidelines; and
■ Confirming compliance with:
■ Standard Assurances, and
Information provided on performance reports and payment
requests
NOTE: It is the responsibility of all Subrecipients that pass down
grant funds to other entities, to maintain and utilize a formal
process to monitor the grant activities of their subawards. This
requirement includes, but is not limited to, on-site verification of
grant activities, as required. It is common for Subrecipients to
receive findings in a programmatic site visit or compliance
assessment, which require a Corrective Action Plan (CAP) to be
submitted by Subrecipients. Those Subrecipients who fail to submit
a CAP, as required, shall have a "hold" placed on any future
reimbursements until the "finding" is resolved.
Failure to Submit Periodic reporting is required by the grant. Subrecipients who miss
Required Reports a single reporting deadline may receive a letter addressed to
their Board of Supervisors informing them of the failure to report.
County OAs and tribes who fail to report twice consecutively may
have subsequent awards reduced by 10% until timely reporting is
reestablished; UASIs may have a "hold" placed on any future
reimbursements.
Suspension/ Cal OES may suspend or terminate grant funding, in whole or in
Termination part, or other measures may be imposed for any of the following
reasons:
31
Section 6— Post Award Requirements 1 2022
Suspension/ Failure to submit required reports.
Termination Failure to expend funds in a timely manner consistent with the
(cont.) grant milestones, guidance, and assurances.
• Failure to comply with the requirements or statutory progress
toward the goals or objectives of federal or state law.
• Failure to make satisfactory progress toward the goals or
objectives set forth in the Subrecipient application.
• Failure to follow Grant Subaward requirements or Special
Conditions.
• Proposing or implementing substantial plan changes to the
extent that, if originally submitted, the application would not
have been selected for funding.
• False certification in the application or document.
• Failure to adequately manage, monitor, or direct the grant
funding activities of their Subrecipients.
Before taking action, Cal OES will provide the Subrecipient
reasonable notice of intent to impose corrective measures and
will make every effort to informally resolve the problem.
Closeout Cal OES will close-out Subrecipient awards when it determines all
applicable administrative actions and all required work of the
federal award have been completed.
Subawards will be closed after:
• All funds have been requested and reimbursed, or
disencumbered;
• Receiving all applicable Subrecipient reports indicating all
approved work has been completed, and all funds have
been distributed;
• Completing a review to confirm the accuracy of reported
information;
• Reconciling actual costs to subawards, modifications, and
payments; and
• Verifying the Subrecipient has submitted a final BSIR showing
all grant funds have been expended.
Records The records retention period is three years from the date of the
Retention Cal OES Grant Closeout letter, or until any pending litigation,
claim, or audit started before the expiration of the three-year
retention period has been resolved and final action is taken.
---- - 32
Section 6— Post Award Requirements 1 2022
Records For indirect cost rate proposals, cost allocation plans, or other
Retention (cont.) rate computation records, the start of the record retention period
is dependent on whether the proposal, plan, or other
computation is required to be submitted to the federal
government (or to the pass-through entity) for negotiation
purposes. See 2 C.F.R. § 200.334 f .
In order for any cost to be allowable, it must be adequately
documented per 2 C.F.R. § 200.403fa1.
The Cal OES Grant Closeout Letter will notify the Subrecipient of
the start of the records retention period for all programmatic and
financial grant -related records.
If the State Administrative Agency's award remains open after
the Subrecipient's submission of the final BSIR, Cal OES will
complete any additional BSIR reporting required under the award
on behalf of the Subrecipient.
Closed grants may still be monitored and audited. Failure to
maintain all grant records for the required retention period could
result in a reduction of grant funds, and an invoice to return costs
associated with the unsupported activities.
If documents are retained longer than the required retention
period, FEMA, the DHS Office of Inspector General, Government
Accountability Office, and pass-through entity have the right to
access these records as well. See 2 C.F.R. § § 200.334, 200.336.
33
Attachment A - FY 2022 HSGP Final Allocations 1 2022
*SHSP allocations reflect National Priority Area project adjustments
State Homeland Security Program (SHSP)
Operational Area Total Award
Operational Area Total Award
ALAMEDA 1,650,796
ORANGE 3,091,412
ALPINE 76,144
PLACER 465,163
AMADOR 113,439
PLUMAS 93,069
BUTTE 267,310
RIVERSIDE 2,398,206
CALAVERAS 117,971
SACRAMENTO 1,578,910
COLUSA 90,054
SAN BENITO 137,459
CONTRA COSTA 1,178,218
SAN BERNARDINO 2,161,778
SAN DIEGO 3,210,706
DEL NORTE 100,963
-
EL DORADO 256,681.
SAN FRANCISCO 878,889
FRESNO 1,039,637
SAN JOAQUIN 823,129
GLENN 203,261
LUIS OBISPO 342,776
HUMBOLDT 203,934
_SAN
SAN MATEO 785,320
IMPERIAL 246,059
SANTA BARBARA 499,634
INYO 93,1031
SANTA CLARA 1,882,403
KERN 942,855
,
SANTA CRUZ 329,270
KINGS 220,013
SHASTA 247,206
LAKE 126,761
SIERRA 78,080
LASSEN 94,530
SISKIYOU 116,808
LOS ANGELES 9,481,458
SOLANO 501,616
MADERA 225,137
SONOMA 671,457
MARIN 320,277
STANISLAW 599,127
MARIPOSA 91,259
SUTTER 169,573
MENDOCINO 160,849
TEHAMA 137,052
MERCED 346,2251
TRINITY 90,284
MODOC 83,289
TULARE 528,108
MONO 87,762
TUOLUMNE 127,742
MONTEREY 488,715
VENTURA 870,206
NAPA 0
YOLO 285,965
NEVADA 171,573
YUBA 148,878
*Total 41,728,499
Attachment A — FY 2022 HSGP Final Allocations 1 2022
Fusion Centers
Urban Area
Region
Total Award
SAN FRANCISCO BAY AREA
1,792,050
SACRAMENTO/CENTRAL VALLEY AREA
2,565,000
GREATER LOS ANGELES AREA
2,887,500
SAN DIEGO AREA
2,047,500
ORANGE AREA
835,000
*Total
10,127,050
Urban Areas Security Initiative (UASI)
*A minimum of 30% of UASI funding must be for Law Enforcement Terrorism Prevention
Urban Area
Federal
Allocation to
State
Allocation to
UASI
State Initiatives
ANAHEIM/SANTA ANA AREA
5,250,000
37,049,000
4,278,750
971,250
BAY AREA
30,194,935
6,854,065
LOS ANGELES/LONG BEACH AREA
67,182,000
54,753,330
12,428,670
RIVERSIDE AREA
3,900,000
3,178,500
721,500
SACRAMENTO AREA
3,800,0001
3,097,000
703,000
SAN DIEGO AREA
16,696,0001
13,607,240
3,088,760
Total
133,877,000
109,109,755
24,767,245
Attachment B: FY 2022 HSGP Timeline 1 2022
DHS/FEMA Announcement of 2022 HSGP
May 13, 2022
Cal OES Application Due to DHS
June 13, 2022
September 2022
DHS Award to California
Subrecipient period of performance begins
September 1, 2022
September 2022
2022 HSGP California Supplement release
Subrecipient Workshops
September 2022
Subrecipient Awards (45 days from DHS award)
October 2022
December 31, 2022
Subrecipient Final Applications Due to Cal OES
Subrecipient period of performance ends
Final Cash Requests due to Cal OES
May 31, 2025
Within twenty (20) calendar
days after end of grant
August 31, 2025
Cal OES's period of performance ends
Subrecipient:
Program Representative:
Attachment C: FY 2022 HSGP Application Checklist 1 2022
FIPS#:
Financial Management Forms Workbook:
❑ Grant Award Face Sheet
❑ Authorized Body of 5
❑ Project Ledger
❑ Planning Ledger
❑ Organization Ledger
❑ Equipment Ledger
❑ Training Ledger
❑ Excrcisc Lcdger
❑ Consultant/Contractor Ledger
❑ Management & Administration Ledger
❑ Indirect Cost Ledger
❑ Authorized Agent Sheet
Attachments:
❑ Original Counter -Signed Award Letter
❑ Governing Body Resolution (Certified)
❑ Standard Assurances (Signed Originals)
❑ FFATA Certification
❑ Lobbying Certification
❑ Subrecipient Grant Management Assessment Form
❑ Indirect Cost Rate Negotiation Agreement
❑ Personnel Cap Waiver (If Applicable)
❑ Intelligence Analyst(s) Certificates (if Applicable)
UASI Only:
❑ UASI Footprint
❑ UAWG Roster
State Agencies and Tribes Only:
❑ Signature Authority Form (in lieu of Governing Body Resolution)
For Cal OES Use Only
Reviewed by:
Management Approval:
Date:
Date:
UEI ❑ LETPA 30% or >❑ M&A 5% or <❑
An official website of the United States government
Here's how you know
A`- FEMA
The Department of Homeland Security
(DHS) Notice of Funding Opportunity
(NOFO) Fiscal Year 2022 Homeland
Security Grant Program
Release Date: May 13, 2022
Effective April 4, 2022, the Federal Government transitioned from using the Data
Universal Numbering System or DUNS number, to a new, non-proprietary identifier
known as a Unique Entity Identifier or UEI. For entities that have an active registration
in the System forAward Management (SAM) prior to this date, the UEI has
automatically been assigned and no action is necessary. For all entities filing a new
registration in SAM.gov on or after April 4, 2022, the UEI will be assigned to that entity
as part of the SAM.gov registration process.
UEI registration information is available on GSA.gov at Unique Entity Identifier Update
GSA.
Visit Grants.gov for registration information. Detailed information regarding UEI and
SAM is also provided in Section D of this funding notice.
Additional Information can be found on Grants.gov.
Table of Contents
A. Program Description
1. Issued By
2. Assistance Listings Number
3. Assistance Listings Title
4. Funding Opportunity Title
5. Funding Opportunity Number
6. Authorizing Authority for Program
7. Appropriation Authority for Program
8. Announcement Type
9. Program Category
10. Program Overview, Objectives and Priorities
11. Performance Measures
B. Federal Award Information
1. Available Funding: $1,120,000,000
2. Projected Number of Awards: 56
3. Period of Performance: 36 months
4. Projected Period of Performance Start Date(s): September 1, 2022
5. Projected Period of Performance End Date(s): August 31, 2025
6. Funding Instrument Type: Grant
C. Eligibility Information
1. Eligible Applicants
2. Applicant Eligibility Criteria
3. Other Eligibility Criteria
4. Cost Share or Match
D. Application and Submission Information
1. Key Dates and Times
2. Agreeing to Terms and Conditions of the Award
3. Address to Request Application Package
4. Steps Required to Obtain a Unique Entity Identifier, Register in the System for Award
Management (SAM), and Submit an Application
5. Electronic Delivery
6. How to Register to Apply through Grants.gov
7. How to Submit an Initial Application to FEMA via Grants.gov
8. Submitting the Final Application in ND Grants
9. Timely Receipt Requirements and Proof of Timely Submission
10. Content and Form of Application Submission
11. Other Submission Requirements
12. Intergovernmental Review
13. Funding Restrictions and Allowable Cost
E. Application Review Information
1. Application Evaluation Criteria
2. Review and Selection Process
F. Federal Award Administration Information
1. Notice of Award
2. Pass -Through Requirements
3. Administrative and National Policy Requirements
4. Reporting
5. Monitoring and Oversight
G. DHS Awarding Agency Contact Information
1. Contact and Resource Information
2. Systems Information
H. Additional Information
1. Termination Provisions
2. Program Evaluation
3. Period of Performance Extensions
A. Program Description
1. Issued By
U.S. Department of Homeland Security (DHS)/Federal Emergency Management Agency
(FEMA)/Grant Programs Directorate (GPD)
2. Assistance Listings Number
97.067
3. Assistance Listings Title
Homeland Security Grant Program
4. Funding Opportunity Title
Fiscal Year 2022 Homeland Security Grant Program (HSGP)
■ State Homeland Security Program (SHSP)
■ Urban Area Security Initiative (UASI)
■ Operation Stonegarden (OPSG)
5. Funding Opportunity Number
DHS -22 -GPD -067-000-02
6. Authorizing Authority for Program
Section 2002 of the Homeland Security Act of 2002 (Pub. L. No. 107-296, as amended) (6
U.S.C. § 603)
7. Appropriation Authority for Program
Department of Homeland Security Appropriations Act, 2022 (Pub. L. No. 117-103)
8. Announcement Type
Initial
9. Program Category
Preparedness: Community Security
10. Program Overview, Objectives and Priorities
A. OVERVIEW
The Fiscal Year (FY) 2022 Homeland Security Grant Program (HSGP) is one of three grant
programs that constitute the DHS/FEMA focus on enhancing the ability of state, local, tribal,
and territorial governments, as well as nonprofits, to prevent, protect against, respond to,
and recover from terrorist attacks. These grant programs are part of a comprehensive set of
measures authorized by Congress and implemented by DHS to help strengthen the Nation's
communities against potential terrorist attacks. Among the five basic homeland security
missions noted in the DHS Strategic Plan, the HSGP supports the goal to Strengthen National
Preparedness and Resilience.
In FY 2022, there are three components of the HSGP:
1. State Homeland Security Program (SHSP): SHSP assists state, local, tribal, and
territorial (SLTT) efforts to build, sustain, and deliver the capabilities necessary to
prevent, prepare for, protect against, and respond to acts of terrorism.
2. Urban Area Security Initiative (UASI): UASI assists high -threat, high-density Urban Area
efforts to build, sustain, and deliver the capabilities necessary to prevent, prepare for,
protect against, and respond to acts of terrorism.
3. Operation Stonegarden (OPSG): OPSG supports enhanced cooperation and
coordination among Customs and Border Protection (CBP), United States Border Patrol
(USBP), and federal, state, local, tribal, and territorial law enforcement agencies to
improve overall border security. OPSG provides funding to supportjoint efforts to
secure the United States' borders along routes of ingress/egress to and from
international borders, to include travel corridors in states bordering Mexico and
Canada, as well as states and territories with international water borders. SLTT law
enforcement agencies utilize their inherent law enforcement authorities to support the
border security mission and do not receive any additional authority as a result of
participation in OPSG.
The 2022-2026 FEMA Strategic Plan outlines three goals designed to position FEMA to address
the increasing range and complexity of disasters, support the diversity of communities we
serve, and complement the nation's growing expectations of the emergency management
community. The HSGP supports FEMA's efforts to achieve equitable outcomes for those we
serve (Goal 1) and to promote and sustain a prepared nation (Goal 3). We invite our
stakeholders and partners to also adopt these priorities and join us in building a more
prepared and resilient nation.
Finally, for FY 2022, DHS is focused on the criticality of information sharing and collaboration
to building a national culture of preparedness and protecting against terrorism and other
threats to our national security. The threats to our nation have evolved during the past two
decades. We now face continuous cyber threats by sophisticated actors, threats to soft targets
and crowded places, and threats from domestic violent extremists who currently pose the
greatest terrorism threat to the nation!. Therefore, for FY 2022, DHS has identified six priority
areas related to the most serious threats to the nation. Recipients are expected to address
those priority areas with their HSGP funds.
B. OBJECTIVE
The objective of the FY 2022 HSGP is to fund SLTT efforts to prevent terrorism and prepare the
Nation for threats and hazards that pose the greatest risk to the security of the United States.
C. PRIORITIES
SHSP and UASI Funding Priorities
Given the evolving national security threat landscape, DHS/FEMA has evaluated the national
risk profile and set priorities that help inform appropriate allocation of scarce security
dollars. In assessing the national risk profile for FY 2022, six priority areas attract the most
concern. Due to the unique threats that the nation faces in 2022, DHS/FEMA has determined
that recipients should allocate a total of 30 percent of their SHSP and UASI award funds
across these six priority areas. As indicated below, four of the priorities have minimum spend
requirements totaling 12 percent of SHSP and UASI awards. Recipients will have the flexibility
to allocate the remaining 18 percent across the priorities. The following are the six priority
areas for FY 2022, along with the minimum corresponding percentage of SHSP and UASI
funds that each recipient will be required to allocate:
1. Enhancing the protection of soft targets/crowded places - 3 percent
2. Enhancing information and intelligence sharing and analysis - 3 percent
3. Combating domestic violent extremism - 3 percent
4. Enhancing cybersecurity - no minimum percent
5. Enhancing community preparedness and resilience - 3 percent
6. Enhancing election security - no minimum percent
Additional information about these priority areas and how they relate to achieving anti-
terrorism capabilities is included in Section D.10.b.11 of this NOFO. Failure by a recipient to
propose investments and projects that align with the priority areas and spending
requirements will result in a recipient having a portion of their SHSP and UASI funds (up to 30
percent) placed on hold until they provide projects that sufficiently align to the National
Priority Areas, and total at least the minimum percentages per National Priority Area priority
area (as applicable) and overall 30 percent of total SHSP and UASI funds.
A state or high-risk urban area must allocate the remaining 70 percent of their funding to gaps
identified through their Threat and Hazard Identification and Risk Assessment (THIRA) and
Stakeholder Preparedness Review (SPR) process.
Likewise, there are several enduring security needs that crosscut the homeland security
enterprise to which recipients should consider allocating funding across core capability gaps
and national priorities. The following are enduring needs that help recipients implement a
comprehensive approach to securing communities:
1. Effective planning'
2. Training and awareness campaigns
3. Equipment and capital projects
4. Exercises
The table below provides a breakdown of the FY 2022 SHSP and UASI priorities (the focus of
OPSG remains unique to border security), showing the core capabilities enhanced and
lifelines supported, as well as examples of eligible project types for each area. A detailed
description of allowable investments for each project type is included in the Preparedness
Grants Manual. DHS/FEMA anticipates that in future years, national priorities will continue to
be included and will be updated as the threats evolve and as capability gaps are closed.
Applicants are strongly encouraged to begin planning to sustain existing capabilities through
funding mechanisms other than DHS preparedness grants. The example project types in the
table below are allowable to prepare for disasters unrelated to acts of terrorism as long as
they also help achieve target capabilities related to preventing, preparing for, protecting
against, or responding to acts of terrorism.
National Priorities
Core Example
Priorities Capabilities Lifelines Project
Types
Enhancing Cybersecurity
Cybersecurity
Intelligence and information sharing
Planning
Public information and warning
Core Example
Priorities Capabilities Lifelines Project
Types
Operational coordination
Screening, search, and detection
Access control and identity verification
Supply chain integrity and security
Risk management for protection programs and activities
Long-term vulnerability reduction
Situational assessment
Infrastructure systems
Operational communications
Safety and Security
Cybersecurity risk assessments
Migrating online services to the ".gov" internet domain
Projects that address vulnerabilities identified in
cybersecurity risk assessments
Improving cybersecurity of critical infrastructure to meet
minimum levels identified by the Cybersecurity and
Infrastructure Security Agency (CISA), and the National
nstitute.of Standards and Technology Cybersecurity
Framework
Cybersecurity training and planning
Core Example
Priorities Capabilities Lifelines Project
Types
Enhancing the Protection of Soft Targets/ Crowded Places
Operational coordination
Public information and warning
Intelligence and information sharing
Interdiction and disruption
Screening, search, and detection
Access control and identity verification
Physical protective measures
Risk management for protection programs and activities
Safety and Security
Operational overtime
Physical security enhancements
Closed-circuit television (CCTV) security cameras Security
screening equipment for people and baggage Lighting
Access controls Fencing, gates, barriers, etc.
Unmanned aircraft system detection technologies
Core Example
Priorities Capabilities Lifelines Project
Types
Enhancing information and intelligence sharing and analysis
Intelligence and information sharing
Interdiction and disruption
Planning
Public information and warning
Operational coordination
Risk management for protection programs and activities
Safety and Security
Fusion center operations (Fusion Center project will be
required under this investment, no longer as a stand-alone
investment)
Information sharing with all DHS components; fusion centers;
other operational, investigative, and analytic entities; and
other federal law enforcement and intelligence entities
Cooperation with DHS officials and other entities designated
by DHS in intelligence, threat recognition, assessment,
analysis, and mitigation
Identification, assessment, and reporting of threats of
violence
Joint intelligence analysis training and planning with DHS
officials and other entities designated by DHS
Core Example
Priorities Capabilities Lifelines Project
Types
Combating Domestic Violent Extremism
Interdiction and disruption
Intelligence and information sharing
Planning
Public information and warning
Operational coordination
Risk management for protection programs and activities
Safety and Security
Open -source analysis of disinformation and misinformation
campaigns, targeted violence and threats to life, including
tips/leads, and online/social media -based threats
Sharing and leveraging intelligence and information,
including open -source analysis
Execution and management of threat assessment programs
to identify, evaluate, and analyze indicators and behaviors
indicative of domestic violent extremists
Training and awareness programs (e.g., through social media,
suspicious activity reporting [SAR] indicators and behaviors)
to help prevent radicalization
Training and awareness programs (e.g., through social media,
SAR indicators and behaviors) to educate the public on
misinformation and disinformation campaigns and resources
to help them identify and report potential instances of
domestic violent extremism
Enhancing Community Preparedness and Resilience
Planning
Priorities
Public Information and Warning
Community Resilience
Risk Management for Protection
Programs and Activities
Mass Care Services
Intelligence and Information Sharing
Risk and Disaster Resilience Assessment
Long Term Vulnerability Reduction
Safety and Security
Establish, train, and maintain Community Emergency
Response Teams (CERT) and Teen CERT, with a focus on
historically undeserved communities, including procurement
of appropriate tools, equipment and training aides
Local delivery of CERT Train -the -Trainer and CERT Program
Manager to build local program training and maintenance
capacity
Provide continuity training, such as FEMA's Organizations
Preparing for Emergency Needs training, to faith -based
organizations, local businesses, and community-based
organizations such as homeless shelters, food pantries,
nonprofit medical providers and senior care facilities to
bolster their resilience to all hazards
Partner with local school districts to deliver the Student Tools
for Emergency Planning curriculum or other educational
programming to guide students on how to create emergency
kits and family communications plans
Partner with key stakeholders to assist with completing the
Emergency Financial First Aid Kit or a similar tool to bolster
Core
Capabilities Lifelines
Example
Project
Types
Core Example
Priorities Capabilities Lifelines Project
Types
the disaster centric financial resilience of individuals and
households
Execute You are the Help Until the HelpArrives workshops in
concert with community-based organizations to bolster
individual preparedness
Target youth preparedness using FEMA programming such as
Prepare with Pedro resources and Ready2Help
Promote community planning, coordination, and integration
of children's needs during emergencies through workshops
like FEMA's Integrating the Needs of Children
Community Mapping: identify community resources and
characteristics in orderto identify gaps in resources, identify
hazards and vulnerabilities, and inform action to promote
resilience
Provide training and awareness programs with key
stakeholders (e.g., through social media, community and
civic organizations) to educate the public on misinformation
and disinformation campaigns to increase individual and
community resilience.
Example
Priorities Core Capabilities Lifelines Project
Types
Enhancing Election Security
Cybersecurity
Intelligence and information sharing
Planning
Long-term vulnerability reduction
Situational assessment
Infrastructure systems
Safety and Security
Physical security planning support
Physical/site security measures — e.g., locks, shatter proof
glass, alarms, etc.
General election security navigator support
Cyber navigator support
Cybersecurity risk assessments, training, and planning
Projects that address vulnerabilities identified in
cybersecurity risk assessments
Iterative backups, encrypted backups, network segmentation,
software to monitor/scan, and endpoint protection
Distributed Denial Of Service protection
Migrating online services to the ".gov" internet domain
Enduring Needs
Example
Priorities Core Capabilities Lifelines Project
Types
Planning
Planning
Risk management for protection programs and activities
Risk and disaster resilience assessment
Threats and hazards identification
Operational coordination
Community resilience
Safety and Security
Development of: Security Risk Management Plans Threat
Mitigation Plans Continuity of Operations Plans Response
Plans
Efforts to strengthen governance integration between/among
regional partners
Joint training and planning with DHS officials and other
entities designated by DHS
Cybersecurity training and planning
Revision of existing plans to strengthen community resilience
in underserved communities
Example
Priorities Core Capabilities Lifelines Project
Types
Training & Awareness
Long-term vulnerability reduction
Public information and warning
Operational coordination
Situational assessment
Community resilience
Safety and Security
Active shooter training
Intelligence analyst training
SAR and terrorism indicators/behaviors training
Security training for employees
Public awareness/preparedness campaigns
Joint training and planning with DHS officials and other
entities designated by DHS
Cybersecurity training and planning
Sharing and leveraging intelligence and information
Targeted outreach and preparedness training for underserved
communities in conjunction with community-based
organizations
Example
Priorities Core Capabilities Lifelines Project
Types
Equipment & Capital Projects
Long-term vulnerability reduction
Infrastructure systems
Operational communications
Interdiction and disruption
Screening, search and detection
Access control and identity verification
Physical protective measures
Safety and Security
Protection of high-risk, high -consequence areas or systems
that have been identified through risk assessments
Physical security enhancements
Security cameras (CCTV)
Security screening equipment for people and baggage
Lighting
Access Controls
Fencing, gates, barriers, etc.
Enhancing Weapons of Mass Destruction (WMD) and/or
improvised explosive device (IED) prevention, detection,
response and recovery capabilities
Chemical/Biological/Radiological/ Nuclear/Explosive (CBRNE)
detection, prevention, response, and recovery equipment
Core
Example
Priorities Capabilities Lifelines Project
Types
Exercise
Long-term vulnerability reduction
Operational coordination
Operational communications
Community resilience
Safety and Security
Response exercises, including exercise planning with
community-based organizations
For FY 2022, each SHSP and UASI recipient is required to submit an Investment Justification
(IJ) for the four National Priority Areas with associated minimum spend requirements. Each
of these four investments must also account for at least the relevant minimum percentage (12
percent) of the applicant's SHSP and UASI allocation. State Administrative Agencies (SARs)
may submit complete project -level information at the time of application, including the
National Priority Area Us, but are not required to do so. As a reminder, all SHSP- and UASI-
funded projects must have a demonstrated nexus to achieving target capabilities related
to preventing, preparing for, protecting against, and responding to acts of terrorism.
However, such projects may simultaneously support enhanced preparedness for disasters
unrelated to acts of terrorism.
DHS/FEMA also requires SHSP and UASI recipients (states, territories, and high-risk urban
areas) to complete a THIRA/SPR and prioritize grant funding to support closing capability
gaps or sustaining capabilities that address national priorities and/or support enduring
needs. Additional information on the THIRA/SPR process, including other National
Preparedness System (NPS) tools and resources, can be found at
https://www.fema-gov/national-preparedness-system. Detailed information on THIRA/SPR
timelines and deadlines can be found in the Preparedness Grants Manual.
OPSG Funding Priorities
The table below provides a breakdown of the FY 2022 OPSG funding priority, which remains
focused on and unique to border security.
National Priorities
Example
Priorities Core Lifelines Project
Capabilities
Types
Enhancing information and intelligence sharing and analysis,
and cooperation with federal agencies, including DHS
Intelligence and information sharing
Safety and Security
Participation in the DHS/ICE 287(8) training program
Information sharing with all DHS components; fusion centers;
other operational, investigative, and analytic entities; and
other federal law enforcement and intelligence entities
Cooperation with DHS officials and other entities designated
by DHS in intelligence, threat recognition, assessment,
analysis, and mitigation
Identification, assessment, and reporting of threats of
violence
Joint intelligence analysis training and planning with DHS
officials and other entities designated
For FY 2022, each OPSG applicant is required to clearly articulate and identify how the
Concept of Operations addresses the national priority identified above.
11. Performance Measures
Performance metrics for this program:
SHSP and UASI:
■ Percentage of funding allocated by the recipient to core capabilities to build or sustain
national priorities identified in the section above
■ Percentage of funding and projects allocated by the recipient that align to capability gaps
identified through the THIRA/SPR process
■ Percentage of projects identified by the recipient that address a capability gap in a core
capability that has a target(s) rated as high
FEMA will calculate and analyze the above metrics through a review of state/territory and
urban area SPR submissions and required programmatic reports.
OPSG:
■ Number of contacts that occurred as a result of OPSG deployments
o Number of arrests that resulted from OPSG contacts
o Value of drug seizures that resulted from OPSG contacts
B. Federal Award Information
1. Available Funding
$1,120,000,000
HSGP Programs
SHSP
$415,000,000
UASI
$615,000,000
OPSG
$90,000,000
Total
$1,120,000,000
SHSP ALLOCATIONS
FY 2022 Allocation
For FY 2022, DHS/FEMA will award SHSP funds based on DHS/FEMNs relative risk
methodology and statutory minimums pursuant to the Homeland Security Act of2002, as
amended. THIRA/SPR results do not impact grant allocations or awards.
Each state and territory will receive a minimum allocation under the SHSP using thresholds
established in the Homeland Security Act of 2002, as amended. All 50 States, the District of
Columbia, and the Commonwealth of Puerto Rico will receive 0.35 percent of the total funds
allocated for grants under Section 2003 and Section 2004 of the Homeland Security Act of
2002, as amended. Each of the four territories (American Samoa, Guam, the Northern Mariana
Islands, and the U.S. Virgin Islands) will receive a minimum allocation of 0.08 percent of the
total funds allocated for grants under Section 2003 and 2004 of the Homeland Security Act of
2002, as amended.
Each state must include a separate IJ for each of the four National Priority Areas with a
minimum spend requirement. All projects related to the minimum spend for the National
Priority Area mustbe included in the IJ. For the National Priority Areas that have a
minimum spend percentage requirement, the funding level in each of those National Priority
Area investments must equal or exceed the percentage for that respective National Priority
Area, calculated as a percentage of the state's SHSP allocation in the table below. The funding
levels across all six National Priority Areas must equal or exceed 30 percent of the total
SHSP allocation.
FY 2022 SHSP Allocations
State/Territory FY 2022 Allocation State/Territory FY 2022 Allocation
Alabama
$4,847,500
Montana
$4,847,500
Alaska
$4,847,500
Nebraska
$4,847,500
State/Territory FY 2022 Allocation State/Territory FY 2022 Allocation
American Samoa
1,108,000
Nevada
$4,847,500
Arizona
$4,847,500
New Hampshire
$4,847,500
Arkansas
$4,847,500
New Jersey
$7,074,841
California
$57,035,623
New Mexico
$4,847;500
State/Territory FY 2022 Allocation State/Territory FY 2022 Allocation
Colorado
$4,847,500
New York
$68,033,267
Connecticut
$4,847,500
North Carolina
$5,085,387
Delaware
$4,847,500
North Dakota
$4,847,500
District of Columbia
$5,085,387
Northern Mariana Islands
$1,108,000
State/Territory FY 2022 Allocation State/Territory FY 2022 Allocation
Florida
$9,343,905
Ohio
$6,190,947
Georgia
$5,288,656
Oklahoma
$4,847,500
Guam
$1,108,000
Oregon
$4,847,500
Hawaii
$4,847,500
Pennsylvania
$8,136,252
State/Territory FY 2022 Allocation State/Territory FY 2022 Allocation
Idaho
$4,847,500
Puerto Rico
$4,847,500
Illinois
$13,894,910
Rhode Island
$4,847,500
Indiana
$4,847,500
South Carolina
$4,847,500
Iowa
$4,847,500
South Dakota
$4,847,500
State/Territory FY 2022 Allocation State/Territory FY 2022 Allocation
Kansas
$4,847,500
Tennessee
$4,847,500
Kentucky
$4,847,500
Texas
$18,210,451
Louisiana
$4,847,500
U.S. Virgin Islands
$1,108,000
Maine
$4,847,500
Utah
$4,847,500
State/Territory FY 2022 Allocation State/Territory FY 2022 Allocation
Maryland
$7,074,841
Vermont
$4,847,500
Massachusetts
$6,190,947
Virginia
$8,136,252
Michigan
$5,085,387
Washington
$6,190,947
Minnesota
$4,847,500
West Virginia
$4,847,500
State/Territory FY 2022 Allocation State/Territory FY 2022 Allocation
Mississippi
$4,847,500
Wisconsin
$4,847,500
Missouri
$4,847,500
Wyoming
$4,847,500
Total
$415,000,000
UASI Allocations
Eligible candidates for the FY 2022 UASI program are identified in the table below. Eligibility
has been determined through an analysis of relative risk of terrorism faced by the 100 most
populous Metropolitan Statistical Areas (MSAs) in the United States, in accordance with the
Homeland Security Actof2002, as amended. Detailed information on MSAs is publicly
available from the United States Census Bureau at https://www.census.gov/programs-
sui-aeys/iometi-ri-idiici-o.htt-i,ii. THIRA/SPR results do not impact grant allocations or awards.
The following table identifies the UASI allocations for each high-risk urban area based on
DHS/FEMA's relative risk methodology pursuant to the Homeland Security Act of2002, as
amended.
In its application, each high-risk urban area, through the state, must include a separate IJ for
each of the four National Priority Areas with minimum spend requirements. All projects
related to the minimum spend for the National Priority Area must be included in the IJ.
For the National Priority Areas that have a minimum spend percentage requirement, the
funding level in each of those National Priority Area investments must equal or exceed the
percentage for that respective National Priority Area, calculated as a percentage of the urban
area's UASI allocation in the table below. The funding levels across all six National Priority
Areas must equal or exceed 30 percent of the total UASI allocation.
FY 2022 UASI Allocations
State/Territory Urban Area FY 2022 UASI Allocation
Arizona
Phoenix Area
$5,250,000.00
California
Anaheim/Santa Ana Area
$5,250,000.00
California
Bay Area
$37,049,000.00
California
Los Angeles/Long Beach Area
$67,182,000.00
California
Riverside Area
$3,900,000.00
California
Sacramento Area
$3,800,000.00
California
San Diego Area
$16,696,000.00
Colorado
Denver Area
$3,900,000.00
District of Columbia
National Capital Region
$51,127,000.00
Florida
Miami/Fort Lauderdale Area
$14,750,000.00
Florida
Orlando Area
$3,800,000.00
Florida
Tampa Area
$3,800,000.00
Georgia
Atlanta Area
$6,700,000.00
Illinois
Chicago Area
$67,182,000.00
Indiana
Indianapolis Area
$1,500,000.00
Louisiana
New Orleans Area
$1,500,000.00
Maryland
Baltimore Area
$3,800,000.00
Massachusetts
Boston Area
$16,900,000.00
Michigan
Detroit Area
$5,250,000.00
Minnesota
Twin Cities Area
$5,250,000.00
Missouri
Kansas City Area
$1,500,000.00
Missouri
St. Louis Area
$3,800,000.00
Nevada
Las Vegas Area
$5,250,000.00
New Jersey
Jersey City/Newark Area
$18,915,000.00
New York
New York City Area
$176,599,000.00
North Carolina
Charlotte Area
$3,800,000.00
Ohio
Cincinnati Area
$1,500,000.00
Ohio
Cleveland Area
$1,500,000.00
Oregon
Portland Area
$3,800,000.00
Pennsylvania
Philadelphia Area
$16,900,000.00
Pennsylvania
Pittsburgh Area
$1,500,000.00
Texas
Dallas/Fort Worth/Arlington Area
$16,900,000.00
Texas
Houston Area
$24,600,000.00
Texas
San Antonio Area
$3,800,000.00
Virginia
Hampton Roads Area
$3,800,000.00
Washington
Seattle Area
$6,250,000.00
Total
$615,000,000.00
OPSG Allocations
For FY 2022, DHS/FEMA will award OPSG funds based on risk and the anticipated
effectiveness of the proposed use of grant funds upon completion of the application review
process. The FY 2022 0PSG risk assessment is designed to identify the risk to border security
and to assist with the distribution of funds for the grant program. Funding under 0PSG is
distributed based on the risk to the security of the border and the effectiveness of the
proposed projects. Entities eligible for funding are the state, local, and tribal law enforcement
agencies that are located along the border of the United States. DHS/FEMA will make final
award determinations based upon a review of the anticipated effectiveness of the state's
application as described in Section D, below. The THIRA/SPR process is not required for
OPSG.
For the purposes of OPSG, the risk is defined as the potential for an adverse outcome
assessed as a function of threats, vulnerabilities, and consequences associated with an
incident, event, or occurrence.
Based upon ongoing intelligence analysis and extensive security reviews, DHS/CBP continues
to focus the bulk of OPSG funds based upon risk analyses. The risk model used to allocate
OPSG funds considers the potential risk that certain threats pose to border security and
estimates the relative risk faced by a given area. In evaluating risk, DHS/CBP considers
intelligence, situational awareness, criminal trends, and statistical data specific to each of the
border sectors, and the potential impacts that these threats pose to the security of the border
area. For vulnerability and consequence, DHS/CBP considers the expected impact and
consequences of successful border events occurring in specific areas.
Threat and vulnerability are evaluated based on specific operational data from DHS/CBP.
Threat components present in each of the sectors are used to determine the overall threat
score. These components are terrorism, criminal noncitizens, drug trafficking organizations,
and noncitizen smuggling organizations.
Effectiveness of the proposed investments will be evaluated based on the recipient's
investment strategy, budget, collaboration, and past performance.
2. Projected Number of Awards
56
3. Period of Performance
36 months
4. Projected Period of Performance Start Date(s)
September 1, 2022
5. Projected Period of Performance End Date(s)
August 31, 2025
6. Funding Instrument Type
Grant
C. Eligibility Information
1. Eligible Applicants
The SAA is the only entity eligible to submit HSGP applications to DHS/FEMA, including those
applications submitted on behalf of UASI and OPSG applicants. All 56 states and territories,
including any state of the United States, the District of Columbia, the Commonwealth of
Puerto Rico, the U.S. Virgin Islands, Guam, American Samoa, and the Commonwealth of the
Northern Mariana Islands, are eligible to apply for SHSP funds. Tribal governments may not
apply directly for HSGP funding; however, funding may be available to tribes under SHSP and
OPSG through the SAA.
2. Applicant Eligibility Criteria
Eligible high-risk urban areas for the FY 2022 UASI program have been determined through an
analysis of relative risk of terrorism faced by the 100 most populous MSAs in the United
States. Subawards will be made by the SAAs to the designated high-risk urban areas.
In FY 2022, OPSG eligible subrecipients are local units of government at the county level or
equivalent level of government and federally recognized tribal governments in states
bordering Canada or Mexico and states and territories with international water borders. All
applicants must have active ongoing USBP operations coordinated through a CBP sector
office to be eligible for OPSG funding.
In FY 2022, 0PSG subrecipients eligible to apply for and receive a subaward directly from the
SARs are divided into three Tiers. Tier 1 entities are local units of government at the county
level or equivalent and federally recognized tribal governments that are on a physical border
in states bordering Canada, states bordering Mexico, and states and territories with
international water borders. Tier 2 eligible subrecipients are those not located on the physical
border or international water but are contiguous to a Tier 1 county. Tier 3 eligible
subrecipients are those not located on the physical border or international water but are
contiguous to a Tier 2 eligible subrecipient. The tier structure is only applicable with regard to
eligibility. OPSG funding allocations are based on the assessed border security risks as
determined by the USBR
An application submitted by an otherwise eligible non-federal entity (i.e., the applicant) may
be deemed ineligible when the person that submitted the application is not: 1) a current
employee, personnel, official, staff, orleadershipof the non-federal entity; and 2) duly
authorized to applyfor an award on behalf of the non-federal entity at the time of
application.
Further, the Authorized Organization Representative (AOR) must be a duly authorized current
employee, personnel, official, staff, or leadership of the recipient and provide an email
address unique to the recipient at the time of application and upon any change in
assignment during the period of performance. Consultants or contractors of the
recipient are not permitted to be the AOR of the recipient
3. Other Eligibility Criteria
A. NATIONAL INCIDENT MANAGEMENT SYSTEM (NIMS) IMPLEMENTATION
Prior to allocation of any federal preparedness awards, recipients must ensure and maintain
adoption and implementation of NIMS. The list of objectives used for progress and
achievement reporting is on FEMA's website at https://www.fema,gov/eme gtacy-
managers/nims/implementation-training.
Please see the Preparedness Grants Manual for more information on NIMS.
B. EMERGENCY MANAGEMENT ASSISTANCE COMPACT (EMAC) MEMBERSHIP
In support of the National Preparedness Goal (the Goal), SHSP recipients must belong to, be
in, or act as a temporary member of EMAC, except for American Samoa and the
Commonwealth of the Northern Mariana Islands, which are not required to belong to EMAC at
this time. All assets supported in part or entirely with FY 2022 HSGP funding must be readily
deployable and NIMS-typed, when possible, to support emergency or disaster operations per
existing EMAC agreements. In addition, funding may be used for the sustainment of core
capabilities that, while they may not be physically deployable, support national response
capabilities, such as Geographic/Geospatial Information Systems (GIS), interoperable
communications systems, capabilities as defined under the Mitigation Mission Area of the
Goal, and fusion centers.
C. LAW ENFORCEMENT TERRORISM PREVENTION ACTIVITIES (LETPA)
Per section 2006 of the Homeland Security Act of 2002, as amended (6 U.S.C. § 607),
DHS/FEMA is required to ensure that at least 25 percent of grant funding appropriated for
grants awarded under HSGP's authorizing statute are used for LETPAs. ForFY2022,
DHS/FEMA is requiring that at [east 30 percent of grant funding appropriated under
HSGPis used forLETPA. DHS/FEMA meets this requirement, in part, by requiring all
recipients allocate at least 30 percent of the combined HSGP funds allocated under SHSP
and UASI towards LETPAs, as defined in 6 U.S.C. § 607. The LETPA allocation can be from
SHSP, UASI, or both. The 30 percent LETPA allocation may be met by funding projects in any
combination of the six National Priority Areas identified above and any other investments.
The 30 percent LETPA allocation requirement is in addition to the 80 percent pass-through
requirement to local units of government and tribes, referenced below. The Preparedness
Grants Manual includes additional information on project selection considerations and
allowable activities for LETPA investments.
The National Prevention Framework describes those activities that should be executed upon
the discovery of intelligence or information regarding an imminent threat to the homeland, to
thwart an initial or follow-on terrorist attack and provides guidance to ensure the Nation is
prepared to identify, prevent, avoid, or stop a threatened or actual act of terrorism. Activities
outlined in the National Prevention Framework are eligible for use as LETPA-focused funds.
Also, where capabilities are shared with the protection mission area, the National Protection
Framework activities are also eligible. All otherterrorism prevention activities proposed for
funding under LETPA must be approved by the FEMA Administrator.
4. Cost Share or Match
There is no cost share or match requirement for the FY 2022 HSGP.
D. Application and Submission Information
1. Key Dates and Times
A. APPLICATION START DATE:
May 13, 2022
B. APPLICATION SUBMISSION DEADLINE:
June 13, 2022 at 5 p.m. ET
All applications must be received by the established deadline. The Non -Disaster (ND) Grants
System has a date stamp that indicates when an application is submitted. Applicants will
receive an electronic message confirming receipt of their submission. For additional
information on how an applicant will be notified of application receipt, see the subsection
titled "Timely Receipt Requirements and Proof of Timely Submission" in Section D of this
NOFO.
FEMA will not review applications that are received after the deadline or consider these
late applications for funding. FEMA may, however, extend the application deadline on
request for any applicant who can demonstrate that good cause exists to justify extending the
deadline. Good cause for an extension may include technical problems outside of the
applicant's control that prevent submission of the application by the deadline, other exigent
or emergency circumstances, or statutory requirements for FEMA to make an award.
Applicants experiencing technical problems outside of their control must notify FEMA as
soon as possible and before the application deadline. Failure to timely notify FEMA of the
issue that prevented the timely filing of the application may preclude consideration of the
award. "Timely notification" of FEMA means prior to the application deadline and within 48
hours after the applicant became aware of the issue.
A list of FEMA contacts can be found in Section G of this NOFO, "DHS Awarding Agency
Contact Information." For additional assistance using the ND Grants System, please contact
the ND Grants Service Desk at (800) 865-4076 or NDGrants@fema.dhs.gov. The ND Grants
Service Desk is available Monday through Friday, 9:00 AM - 6:00 PM Eastern Time (ET). For
programmatic or grants management questions, please contact your Program Analyst or
Grants Specialist. If applicants do not know who to contact or if there are programmatic
questions or concerns, please contact the Centralized Scheduling and Information Desk
(CSID) by phone at (800) 368-6498 or by e-mail at askcsi @fema.dhs.gov, Monday through
Friday, 9:00 AM - 5:00 PM ET.
C. ANTICIPATED FUNDING SELECTION DATE:
No later than August 17, 2022
D. ANTICIPATED AWARD DATE:
No later than September 30, 2022
E. OTHER KEY DATES
Event Suggested Deadline for Completion
Event
Obtaining an UEI number
Four weeks before actual submission deadline
Obtaining a valid Employer Identification Number (EIN)
Four weeks before actual submission deadline
Creating an account with login.gov
Four weeks before actual submission deadline
Registering in SAM or updating SAM registration
Four weeks before actual submission deadline
Registering in Grants.gov
Fourweeks before actual submission deadline
Starting application in Grants.gov
One week before actual submission deadline
Submitting the final application in ND Grants
By submission deadline
Suggested Deadline for Completion
2. Agreeing to Terms and Conditions of the Award
By submitting an application, applicants agree to comply with the requirements of this NOFO
and the terms and conditions of the award, should they receive an award.
3. Address to Request Application Package
See the Preparedness Grants Manual for requesting and submitting an application.
Initial applications are processed through the Grants.gov portal. Final applications are
completed and submitted through FEMA's Non -Disaster Grants (ND Grants) System.
Application forms and instructions are available at Grants.gov. To access these materials, go
to http://www grants.gov.
Hard copies of the NOFO can be downloaded at Grants.gov or obtained via email from the
Awarding Office points of contact listed in Section G of this NOFO, "DHS Awarding Agency
Contact Information" or by TTY (800) 462-7585.
4. Steps Required to Obtain a Unique Entity Identifier, Register in the
System for Award Management (SAM), and Submit an Application
Applying for an award under this program is a multi -step process and requires time to
complete. Applicants are encouraged to register early as the registration process can take four
weeks or more to complete. Therefore, registration should be done in sufficient time to
ensure it does not impact your ability to meet required submission deadlines.
Please review the table above for estimated deadlines to complete each of the steps listed.
Failure of an applicant to comply with any of the required steps before the deadline for
submitting an application may disqualify that application from funding.
To apply for an award under this program, all applicants must:
1. Apply for, update, or verify their UEI number and Employer Identification Number (EIN)
from the Internal Revenue Service;
2. In the application, provide an UEI number;
3. Have an account with login.gov;
4. Register for, update, or verify their SAM account and ensure the account is active before
submitting the application;
5. Create a Grants.gov account;
6. Add a profile to a Grants.gov account;
7. Establish an Authorized Organizational Representative (AOR) in Grants.gov;
8. Register in ND Grants
9. Submit an initial application in Grants.gov;
10. Submit the final application in ND Grants, including electronically signing
applicable forms; and
11. Continue to maintain an active SAM registration with current information at all times
during which they have an active federal award or an application or plan under
consideration by a federal awarding agency. As part of this, applicants must also
provide information on their immediate and highest -level owner and subsidiaries, as
well as on all predecessors that have been awarded federal contracts or federal
financial assistance within the last three years, if applicable.
Specific instructions on how to apply for, update, or verify a UEI number or SAM registration
or establish an AOR are included below in the steps for applying through Grants.gov.
Applicants are advised that FEMA may not make a federal award until the applicant has
complied with all applicable SAM requirements. Therefore, an applicant's SAM registration
must be active not only at the time of application, but also during the application review
period and when FEMA is ready to make a federal award. Further, as noted above, an
applicant's or recipient's SAM registration must remain active forth e duration of an active
federal award. If an applicant's SAM registration is expired at the time of application, expires
during application review, or expires any other time before award, FEMA may determine that
the applicant is not qualified to receive a federal award and use that determination as a basis
for making a federal award to another applicant.
Per 2 C.F.R. § 25.110(c)(2)(iii), if an applicant is experiencing exigent circumstances that
prevents it from obtaining an UEI number and completing SAM registration prior to receiving
a federal award, the applicant must notify FEMA as soon as possible by contacting
askcsid@fema.dhs.gov and providing the details of the circumstances that prevent
completion of these requirements. If FEMA determines that there are exigent circumstances
and FEMA has decided to make an award, the applicant will be required to obtain an UEI
number, if applicable, and complete SAM registration within 30 days of the federal award
date.
5. Electronic Delivery
DHS is participating in the Grants.gov initiative to provide the grant community with a single
site to find and apply for grant funding opportunities. DHS encourages or requires applicants
to submit their applications online through Grants.gov, depending on the funding
opportunity.
For this funding opportunity, FEMA requires applicants to submit initial applications through
Grants.gov and a final application through ND Grants.
6. How to Register to Apply through Grants.gov
For information on how to register to apply through Grants.gov, please see the Preparedness
Grants Manual.
7. How to Submit an Initial Application to FEMA via Grants.gov
Standard Form 424 (SF -424) is the initial application for this NOFO.
Grants.gov applicants can apply online using a workspace. A workspace is a shared, online
environment where members of a grant team may simultaneously access and edit different
web forms within an application. For each Notice of Funding Opportunity, applicants can
create individual instances of a workspace. Applicants are encouraged to submit their initial
applications in Grants.gov at least seven days before the application deadline.
In Grants.gov, applicants need to submit the following forms:
w SF -424, Application for Federal Assistance
■ Grants.gov Lobbying Form, Certification Regarding Lobbying
For further information on how to submit an initial application via Grants.gov, please seethe
Prepreds s Grants Manual.
8. Submitting the Final Application in ND Grants
After submitting the initial application in Grants.gov, eligible applicants will be notified by
FEMA and asked to proceed with submitting their complete application package in ND Grants.
Applicants can register early with ND Grants and are encouraged to begin their ND Grants
registration at the time of this announcement or, at the latest, seven days before the
application deadline. Early registration will allow applicants to have adequate time to start
and complete their applications.
Applicants needing assistance registering for the ND Grants system should contact
ndgrantsfema.dhs.gov or (800) 865-4076. For step-by-step directions on using the ND
Grants system and other guides, please see https:,//www.fema.govgrants guidance -
tools non- disaster -grants -management -system.
In ND Grants, applicants will be prompted to submit the standard application information
and any program -specific information required as described in Section D.10 of this NOFO,
"Content and Form of Application Submission." The Standard Forms (SF) are auto generated
in ND Grants, but applicants may access these forms in advance through the Forms tab under
the SF -424 family on Grants.gov. Applicants should review these forms before applying to
ensure they have all the information required.
For additional application submission requirements, including program -specific
requirements, please refer to the subsection titled "Content and Form of Application
Submission" under Section D of this NOFO.
9. Timely Receipt Requirements and Proof of Timely Submission
As application submission is a two-step process, the applicant with the AOR role who
submitted the application in Grants.gov will receive an acknowledgement of receipt and a
tracking number (GRANTXXXXXXXX) from Grants.gov with the successful transmission of its
initial application. This notification does not serve as proof of timely submission, as the
application is not complete until it is submitted in ND Grants. Applicants can also view the
ND Grants Agency Tracking Number by accessing the Details tab in the submitted workspace
section in Grants.gov, under the Agency Tracking Number column. Should the Agency
Tracking Number not appear, the application has not yet migrated from Grants.gov into the
ND Grants System. Please allow 24 hours for your ND Grants application tracking number to
migrate.
All applications must be received in ND Grants by 5:00 PM ET on the application deadline
date. Proof of timely submission is automatically recorded by ND Grants. An electronic
date/time stamp is generated within the system when the application is successfully received
by ND Grants. Additionally, the applicant(s) listed as contacts on the application will receive a
system -generated email to confirm receipt.
10. Content and Form of Application Submission
A. STANDARD REQUIRED APPLICATION FORMS AND INFORMATION
The following forms or information are required to be submitted in either Grants.gov or ND
Grants. The Standard Forms (SF) are submitted either through Grants.gov, through forms
generated in ND Grants, or as an attachment in ND Grants. Applicants may also access the SFs
at https://www.gcanjigov/web grants/formsl5f-424-family.html.
I. GRANTS.GOV
■ SF -424, Application for Federal Assistance, initial application submitted through
Grants.gov
■ Grants.gov Lobbying Form, Certification Regarding Lobbying, submitted through
Grants.gov
II. ND GRANTS
■ SF -424A, Budget Information (Non -Construction), submitted via the forms generated
by ND Grants
o For construction under an award, submit SF -424C, Budget Information
(Construction), submitted via the forms generated by ND Grants, in addition to or
instead of SF -424A
o To comply with 2 C.F.R. § 200.402 - 2 C.F.R. § 200.405, HSGP applicants must
complete and submit an SF -424A or SF -424C, as appropriate, reflecting cost
breakdown per budget cost categories per sub -program (SHSP, UASI, OPSG) and
Management and Administration costs as applicable to align with the SHSP and UASI
allocations and OPSG requests. The SF -424A or SF -424C with the pre -filled
requirements can be found with the HSGP NOFO and associated attachments on
grants.gov. Adjustments to the SF -424A or SF -424 C may be required after the FY 2022
OPSG allocations are finalized. GPD Grants Management Specialists will contact
applicants for any necessary revisions.
SF -4248, Standard Assurances (Non -Construction), submitted via the forms generated
by ND Grants
o For construction under an award, submit SF -424D, Standard Assurances
(Construction), submitted via the forms generated by ND Grants, in addition to or
instead of SF -424B
o SF -LLL, Disclosure of Lobbying Activities, submitted via the forms generated by ND
Grants
o Indirect Cost Agreement or Proposal, submitted as an attachment in ND Grants if
the budget includes indirect costs and the applicant is required to have an indirect
cost rate agreement or proposal. If the applicant does not have or is not required to
have an indirect cost rate agreement or proposal, please see Section D.13 of this
NOFO, "Funding Restrictions and Allowable Costs," for further information regarding
allowability of indirect costs and whether alternatives to an indirect cost rate
agreement or proposal might be available or contact the relevant FEMA staff
identified in Section G of this NOFO, "DHS Awarding Agency Contact Information" for
further instructions.
Generally, applicants have to submit either the non -construction forms (i.e., SF -424A and SF -
42413) or construction forms (i.e., SF -424C and SF -424D), meaning that applicants that only
have construction work and do not have any non -construction work need only submit the
construction forms (i.e., SF -424C and SF -424D) and not the non -construction forms (i.e., SF -
424A and SF -424B), and vice versa. However, applicants who have both construction and non -
construction work under this program need to submit both the construction and non -
construction forms.
B. PROGRAM -SPECIFIC REQUIRED FORMS AND INFORMATION
I. IJ Development: SHSP and UASI
As part of the FY 2022 HSGP application process for SHSP and UASI funds, applicants must
develop formal lis that address the proposed investments. Failure to fulfill all of the terms
contained in this section will be considered by DHS/FEMA in its evaluation of the effectiveness
of the I -Is submitted to meet the minimum percent spend requirement for the National
Priority Areas. Failure to sufficiently align projects to the National Priority Areas and meet the
minimum percent spend requirement will result in funds being placed on hold until those
issues are addressed.
FY 2022 SHSP and UASI applications must include one (1) IJ and at least one (1) respective
project for each of the four National Priority Areas with a minimum spend requirement (Soft
Targets/Crowded Places, Intelligence and Information Sharing, Countering Domestic Violent
Extremism, and Community Preparedness and Resilience) identified in this NOFO. Each of
these I -Is must also meet or exceed the minimum percent spend requirement based on the
applicant's SHSP and UASI allocation stated in this NOFO. All projects associated with the
minimum spend of a National Priority Area mustbe submitted in the same U. SAAB may
submit complete project -level information at the time of application but are not required to
do so at the time of application. However, any SHSP or UASI application that does not include
an IJ for each National Priority Area that meets the minimum spend requirement will have
that funding placed on hold (up to the National Priority Area minimum percent and up to 30
percent of the total SHSP or UASI allocations) until those Us and project -level details that
sufficiently address the National Priority Areas are received and approved by DHS/FEMA.
Each IJ must demonstrate how proposed investments:
■ Support terrorism preparedness; and
■ Support closing capability gaps or sustaining capabilities identified in the community's
THIRA/SPR process.
Each IJ must explain how the proposed investments will support the applicant's efforts to:
■ Prevent a threatened or an actual act of terrorism;
■ Prepare for all hazards and threats, while explaining the nexus to terrorism preparedness;
■ Protect citizens, residents, visitors, and assets against the greatest threats and hazards,
relating to acts of terrorism; and/or
■ Respond quickly and equitably to save lives, protect property and the environment, and
meet basic human needs in the aftermath of an act of terrorism or other catastrophic
incidents.
If not included in the application, SHSP and UASI recipients must submit complete project -
level information for each SHSP and UASI IJ as part of the Biannual Strategy Implementation
Report (BSIR) due by January 30, 2023. This includes Us for the National Priority Areas.
DHS/FEMA will evaluate the effectiveness of the projects submitted in support of the National
Priority Areas, either at the time of application or as part of the December 2022 BSIR.
DHS/FEMA will not reduce FY 2022 HSGP awards based on the effectiveness review but will
work with recipients to ensure compliance with the National Priority Area requirements
based on the results of the effectiveness review. Recipients and subrecipients will not be
permitted to expend funding under the National Priority Areas until the effectiveness of the
proposed projects has been reviewed and confirmed by FEMA.
II. Development of Investments and Projects: SHSP and UASI
■ Applicants must propose at least four and may include up to 12 investments.
■ Within each investment, applicants must propose at least one project to describe the
activities they plan to implement with SHSP and UASI funds. There is no limit to the
number of projects that may be submitted.
Required National Priority Area Us must include the name of the priority in the
investment name for easy identification.
■ All requested funding must be associated with specific projects. For each project, several
pieces of information must be provided to submit the project for consideration in the
application, including:
o Project name;
o Project description;
o Subrecipient name, if applicable;
o Recipient type (e.g., state or local);
o Project location (zip code of the primary location of the project);
o Primary core capability the project supports;
o Whether the project activities are shareable and deployable; and
o Which National Priority Area (if any) the project supports.
■ Projects should describe how the proposed investment supports closing capability gaps
or sustaining capabilities identified in the THIRA/SPR process.
FEMA encourages states to use any DHS provided assessments, such as those performed
by DHS's Protective Security Advisors and Cybersecurity Advisors, when developing their
Us.
III. National Priority Area Investments: SHSP and UASI
States are encouraged to review the Strategic Framework fQ Countering Terrorism and
Targeted Violence when developing investments.
■ Soft Targets/Crowded Places (3 percent)
Soft targets and crowded places are increasingly appealing to terrorists and other violent
extremist actors because of their relative accessibility and the large number of potential
targets. This challenge is complicated by the prevalent use of simple tactics and less
sophisticated attacks. Segments of our society are inherently open to the general public, and
by nature of their purpose do not incorporate strict security measures. Given the increased
emphasis by terrorists and other violent extremist actors to leverage less sophisticated
methods to inflict harm in public areas, it is vital that the public and private sectors
collaborate to enhance security of locations such as transportation centers, parks,
restaurants, shopping centers, special event venues, polling places, and similar facilities.
The malicious use of unmanned aircraft systems poses a threat to the safety and security of
the American people, communities, and institutions. Technologies to detect or mitigate
unmanned aircraft systems are an allowable use under the HSGP in accordance with the
Domestic Counter -Unmanned Aircraft Systems (UAS) National Action Plan. Recipients should
ensure that, prior to the testing, acquisition, installation, or use of UAS detection and/or
mitigation systems, they seek the advice of counsel experienced with both federal and state
criminal, surveillance, and communications laws which may apply to the use of such
technologies.
Given the increased risk to soft targets and crowded places, at least one investment must be
in support of the state's and high-risk urban area's efforts to protect soft targets/crowded
places. Additionally, the proposed investment must meet or exceed the FY 2022 national
priority percentage for soft targets/crowded places and will also be subject to DHS/FEMA's
evaluation of the effectiveness of the proposed investments. States are also encouraged to
engage DHS' Protective Security Advisors' security assessments of soft targets to ensure that
recommendations from those assessments are taken into consideration when allocating
grant funding.
Additional resources and information regarding securing soft targets and crowded places are
available through the bersecurity and Infrastructure Security Agency. and the National
institute of Standards and Technology.
■ Information and Intelligence Sharing (3 percent)
Effective homeland security operations rely on access to, analysis of, and the timely sharing
of open source, unclassified, and classified information, suspicious activity reports,
tips/leads, and actionable intelligence on indicators and behaviors to accurately identify,
assess, and mitigate a wide array of threats against the United States, including terrorism,
threats to life, targeted violence, and other threats within the DHS mission space. Accordingly,
DHS works diligently to enhance intelligence collection, integration, analysis, and
information sharing capabilities to ensure partners, stakeholders, and senior leaders receive
actionable intelligence and information necessary to inform their decisions and operations. A
critical and statutorily charged mission of DHS is to deliver intelligence and information to
federal, state, local, and tribal governments and private sector partners. Cooperation and
information sharing among state, federal, and local partners across all areas of the homeland
security enterprise, including counterterrorism - including both international and domestic
terrorism, cybersecurity, border security, transnational organized crime, immigration
enforcement, economic security, and other areas, while upholding privacy, civil rights and
civil liberties protections, is critical to homeland security operations and the prevention of,
preparation for, protection against, and response to acts of terrorism, and other threats to life
and criminal acts of targeted violence.
Given the importance of information sharing and collaboration to effective homeland
security solutions, at least one investment must be in support of the state's and high-risk
urban area's efforts to enhance information sharing and cooperation with DHS and other
federal agencies. As noted above, this requirement must include at least one dedicated fusion
center project. Additional instructions on development of the fusion center project can be
found below. Applicants mustjustify persuasively how they will contribute to the information
sharing and collaboration purposes of the investment and a culture of national preparedness.
Additionally, the proposed investment must meet or exceed the FY 2022 national priority
percentage for information sharing and will also be subject to DHS/FEMA's evaluation of the
effectiveness of the proposed investments.
Additional resources and information regarding collaboration and information sharing are
available through the Department's jQffiice of Intelligence and Analysis.
■ Domestic Violent Extremism (3 percent)
As stated in the October 2020 DHS Homeland Threat Assessment, domestic violent
extremists, including ideologically motivated lone offenders and small groups, present the
most persistent and lethal terrorist threat to the Homeland. These violent extremists
capitalize on social and political tensions, which have resulted in an elevated threat
environment. They utilize social media platforms and other technologies to spread violent
extremist ideologies that encourage violence and influence action within the United States.
The COVID-19 pandemic has further created an environment that may lead to accelerated
mobilization to targeted violence and/or radicalization to domestic terrorism, including
leveraging lawful protests to incite violence, intimidate targets, and promote their violent
extremist ideologies.
Given the rise of domestic violent extremism in recent years, at least one investment must be
in support of the state's and high-risk urban area's efforts to combat the rise, influence, and
spread of domestic violent extremism. Additionally, the proposed investment must meet or
exceed the FY 2022 national priority percentage for domestic violent extremism and will also
be subject to DHS/FEMA's evaluation of the effectiveness of the proposed investments.
Additional resources and information regarding domestic violent extremism are available
through Lentgr f r Prevention Programs anPartnership
s l_H-ornelandecurity_(dhs.gov)..
■ Cybersecurity (no minimum percent)
Today's world is more interconnected than ever before, but with increased connectivity
comes increased risk of our adversaries, including terrorists, exploiting cyber vulnerabilities
and weaknesses to disrupt our way of life. While not required, applicants are encouraged to
submit an investment related to their ongoing or near-term high priority cybersecurity
projects. The investment will be subject to DHS/FEMA's evaluation of the effectiveness of the
proposed investments. Cybersecurity investments must support the security and functioning
of critical infrastructure and core capabilities as they relate to preventing, preparing for,
protecting against, or responding to acts of terrorism. Recipients and subrecipients of FY 2022
HSGP grant awards will be required to complete the 2022 Nationwide cybersecurity Review
(NCSR), enabling agencies to benchmark and measure progress of improving their
cybersecurity posture. The Chief Information Officer (CIO), Chief Information Security Officer
(CISO) or equivalent for each recipient should complete the NCSR. If there is no CIO or CISO,
the most senior cybersecurity professional should complete the assessment. The NCSR is
available at no cost to the user and takes approximately 2-3 hours to complete. The 2022
NCSR is estimated to be open from October 2022 - February 2023.
The NCSR is an annual requirement for recipients and subrecipients of HSGP funds.
Additionally, FEMA recognizes that some subawards will not be issued until after the NCSR
has closed. In such cases, such subrecipients will be required to complete the first available
NCSR offered after the subaward has been issued by the pass-through entity. Although not
required by SLTTs that did not receive HSGP funds, all SLTT agencies with preparedness
responsibilities are highly encouraged to participate and complete the NCSR to evaluate their
cybersecurity posture. For detailed information and background on the NCSR, please see IB
439.
Additional resources and information regarding cybersecurity are available through the
cybersecurity and Infrastrljcture Securi yAgency_and the National Institute of tan ards and
Technology.
■ Community Preparedness and Resilience (3 percent)
Community organizations are the backbones of American civic life, both during "blue skies"
and in the aftermath of terrorist attacks. Community organizations, such as homeless
shelters, food banks, public libraries, faith -based institutions, and nonprofit medical
providers must have the capabilities to withstand acts of terrorism and provide essential
services, especially to members of underserved communities, in the aftermath of an attack.
In addition, individual citizens and volunteer responders, such as Community Emergency
Response Teams, are often the first on the scene after a terrorist attack. The ability of these
volunteers to provide assistance to their fellow citizens prior to the arrival of professional first
responders is paramount to a community's resilience. FEMA's 2021 National Household
Survey recorded an 11% decline in the number of Americans that have taken at least three
preparedness actions to bolster individual and household resilience. In addition, the COVID-
19 pandemic has placed a significant burden on community-based organizations such as
homeless shelters, food banks, public libraries, faith based institutions, and nonprofit
medical providers to continue to provide key services during and after disasters, including
acts of terrorism. This National Priority Area will bolster community preparedness and
resilience by investing in local, community -driven capabilities.
Additionally, equity in emergency management requires proactively prioritizing actions that
reinforce cultural competency, accessibility, and inclusion, as well as reflect the historical
context of specific groups of people. To that end, states, territories, and high-risk urban areas
are strongly encouraged to explore how SHSP- and UASI-funded activities can address the
needs of underserved, at -risk communities to help ensure consistent and systematic, fair,
just, and impartial treatment of all individuals before, during, and after a disaster.
The focus on equity and investing in strategies that meet the needs of underserved
communities will strengthen the whole of community system of emergency management.
Substantial and ongoing prioritization of, and investment in, underserved communities is
essential forthe entire system to be effective and efficient. Engaging the whole community
requires all members of the community to be part of the emergency management team,
including representatives of underserved communities, diverse community members, social
and community service groups and institutions, faith -based and disability advocacy groups,
academia, professional associations, the private and nonprofit sectors, and government
agencies that may not traditionally have been directly involved in emergency management.
The whole community includes children; older adults; individuals with disabilities and others
with access and functional needs; those from religious, racial, and ethnically diverse
backgrounds; people with limited English proficiency; and owners of animals including
household pets and service animals.
These factors underpin the requirement that at least one investment must be in support of
the state's and urban area's efforts to address community preparedness and resilience.
Additionally, the proposed investment must meet or exceed the FY 2022 national priority
percentage for community preparedness and resilience and will also be subject to
DHS/FEMA's evaluation of the effectiveness of the proposed investments.
Additional resources and information regarding community preparedness and resilience are
available through Individuals and Comm ni ies I FEMA.gov.
w Election Security (no minimum percent)
In January 2017, DHS designated the infrastructure used to administer the Nation's elections
as critical infrastructure. This designation recognizes that the United States' election
infrastructure is of such vital importance to the American way of life that its incapacitation or
destruction would have a devastating effect on the country. Securing election infrastructure
and ensuring an election free from foreign interference are national security priorities.
Threats to election systems are constantly evolving, so defending these systems requires
constant vigilance, innovation, and adaptation. As such, while not required, applicants are
encouraged to submit an investment related to their election security needs.
If submitted, the investment will be subject to DHS/FEMA's evaluation of the effectiveness of
the proposed investments. Any activities proposed that could be used to suppress voter
registration or turnout will not be approved.
Additional resources and information regarding election security are available through the
Cybersecurity and Infrastructure Security Agency_.
IV. Development of Fusion Center Projects: SHSP and UASI
Each applicant must identify a fusion center project that will:
■ Indicate alignment to a designated Fusion Center; and
■ Provide both a brief narrative description and funding itemization for the proposed
project activities that directly support the designated fusion center.
The descriptive narrative and the financial itemization should align improvement or
sustainment requests with fusion center activities as they relate to the Fusion Center
Performance Measures found in the Preparedness Grants Mgn!jgL
Sample Fusion Center Funding Itemization
A sample project description and funding itemization are below. For the itemized projects,
clearly identify the anticipated fusion center performance improvement or sustainment as a
result of the proposed funding.
The X Fusion enhancement project will fund.
■ Salaries, benefits, and training for number of Fusion Center intelligence analysts
■ Travel costs associated with fusion center analyst training
■ This project will directly sustain the Center's current capabilities and performance and
directly aligns with performance measures 2022.XXX
■ We anticipate seeing an improvement in the quality and quantity of analytic production
and responses to requests for information as a direct result of the funding of this project
The funding itemization for a fusion center project should include the amount and percent of
each relevant solution area. As an example:
Solution Area and Amount of Proposed Funding Percent of Proposed Funding
Planning: $10,000
2%
Organization: $200,000
48%
Equipment: $200,000
48%
Solution Area and Amount of Proposed Funding Percent of Proposed Funding
Training: $10,000
2%
Exercises: $0
0%
Total: $420,000
100%
V. Completing Us in the Grant Reporting Tool (GRT): SHSP and UASI
In the Related Documents section of the Grants.gov posting, applicants can find the IJ
template and instructions for collecting the required information for investments and
projects. Additionally, applicants should utilize the Project Worksheet located in Grants.gov
posting to assemble the information required for each project, which will facilitate the input
of that information into the GRT.
Applicants must ensure the appropriate National Priority Area "Investment Type" (Overview
Tab - Investment Information Section) is selected for the corresponding National Priority
Area.
VI. Development of Concept of Operations for OPSG
As part of the FY 2022 OPSG application process, each eligible local unit of government at the
county or federally recognized tribal government level must develop a strategic plan called a
Concept of Operations (CONOP)/Application, which is a formal proposal of action to address a
specific situation and forms the basis for Operations Orders, in coordination with state and
federal law enforcement agencies, to include, but not limited to CBP/USBP. CONOPs that are
developed at the county level should be inclusive of city, county, tribal, and other local law
enforcement agencies that are eligible to participate in OPSG operational activities, and the
CONOP/Application should describe participating agencies in the Executive Summary.
CONOP/Application details should include the names of the agencies, points of contact, and
individual funding requests. All CONOPs/Applications must be developed in collaboration
with the local USBP sector office, the SAA, and the local unit of government. Requests for
funding in CONOPs/Applications must be based on risks and the operational enforcement
support requirements of its corresponding USBP Sector, as well as the national priorities
identified below. USBP Sector offices will forward the CONOPs to USBP Headquarters for
vetting and coordination. Applicants will forward corresponding OPSG Applications to the
SAA for submission to FEMA. USBP Headquarters will reconcile all submitted CONOPs with
the OPSG Applications. FEMA will review and evaluate all CONOPs and OPSG Applications and
funding will be allocated based on the review and selection criteria identified in this NOFO.
OPSG Applicants will be required to clearly articulate and identify how the CONOPs will
address the national priority identified below:
■ Information and Intelligence Sharing and Cooperation Effective border security
operations rely on access to, analysis of, and the timely sharing of open source,
unclassified, and classified information, suspicious activity reports, tips/leads, and
actionable intelligence on indicators and behaviors to accurately identify, assess, and
mitigate a wide array of threats against the United States, including terrorism, threats to
life, targeted violence, and other threats within the DHS mission space. Accordingly, DHS
works diligently to enhance intelligence collection, integration, analysis, and information
sharing capabilities to ensure partners, stakeholders, and senior leaders receive
actionable intelligence and information necessary to inform their decisions and
operations. One critical, statutorily required mission of DHS is to deliver intelligence and
information to federal, state, local, and tribal governments and private sector partners.
Cooperation and information sharing among state, federal, and local partners across all
areas of the homeland security enterprise, including both international and domestic
terrorism, cybersecurity, transnational organized crime, economic security, border
security, immigration enforcement, and other areas, while upholding privacy, civil rights
and civil liberties protections, is critical to homeland security operations and the
prevention of, preparation for, protection against, and responding to acts of terrorism,
and other threats to life and criminal acts of targeted violence. Given the importance of
information sharing and collaboration to effective homeland security solutions, the
CONOP must support the recipient's efforts to enhance information sharing and
cooperation with DHS and other federal agencies. Applicants must justify persuasively
how they will contribute to the information sharing and collaboration purposes of the
OPSG program and a culture of national preparedness. Additional resources and
information regarding collaboration and information sharing are available through the
Department's Office of Intelligence anLl &nL1yS[2.
VII. Detailed Budget
Applicants must provide budget summary worksheets for all funds requested at the time of
application. The budget summary worksheets must be complete, reasonable, and cost-
effective in relation to the proposed project and should provide the basis of computation of
all project -related costs (including management and administrative costs) and any
appropriate narrative. FEMA must be able to thoroughly evaluate the projects being
submitted based on the information provided. FEMA must be able to determine how much
funding is being passed through to subrecipients for each sub -program (UASI, SHSP, OPSG).
Consequently, applicants must provide an appropriate level of detail within the budget
summary worksheets to clarify what will be purchased and spent. Sample budget summary
worksheets are available on the grants.gov posting for the HSGP in the Related Documents
tab and may be used as a guide to assist applicants in the preparation of budgets and budget
narratives.
11. Other Submission Requirements
FUSION CENTER INVESTMENTS
Of the proposed SHSP- and UASI-funded investments, one single project must be in support
of a designated fusion center. Recipients must coordinate with the fusion center when
developing a fusion center project prior to submission. See additional information on how to
develop the fusion center projects below and in the Preparedness Grants Manual.
EMERGENCY COMMUNICATIONS INVESTMENTS
All emergency communications investments must describe how such activities align with
needs identified in their Statewide Communication Interoperability Plan (SCIP). Recipients
must coordinate with their Statewide Interoperability Coordinator (SWIC) and/or Statewide
Interoperability Governing Body (SIGB) when developing an emergency communications
investment prior to submission to ensure the project supports the statewide strategy to
improve emergency communications and is compatible and interoperable with surrounding
systems. Effective project alignment will require advance coordination with the SWIC and
consultation with governing bodies such as the SIGB or Statewide Interoperability Executive
Committee (SIEC), as they serve as the primary steering group for the statewide
interoperability strategy. Additionally, recipients should consult subject matter experts
serving on governance bodies, such as broadband experts, chief information officers,
representatives from utilities, or legal and financial experts, when developing proposals. The
investment name must include the words "emergency communications" to easily identify any
emergency communications investments.
12. Intergovernmental Review
An intergovernmental review may be required. Applicants must contact their state's Single
Point of Contact (SPDC) to comply with the state's process under Executive Order 12372 (See
https:IJwww.archives.gov/federal-register codification]-executive-orderj12372.htrnL
https://www.whiteliouse.gov/wp-content/upicads]2020/04/SPOC-4-13-20. per.
13. Funding Restrictions and Allowable Costs
All costs charged to awards covered by this NOFO must comply with the Uniform
Administrative Requirements, Cost Principles, and Audit Requirements at 2 C.F.R. Part 200,
unless otherwise indicated in the NOFO, the terms and conditions of the award, or the
Preparedness Grants Manual. This includes, among other requirements, that costs must be
incurred, and products and services must be delivered, within the period of performance of
the award. See2 C.F.R. § 200.403(h) (referring to budget periods, which for FEMA awards
under most programs, including this program, is the same as the period of performance).
Federal funds made available through this award maybe used forth e purpose set forth in
this NOFO, the Preparedness Grants Manual, and the terms and conditions of the award and
must be consistent with the statutory authority for the award. Award funds may not be used
for matching funds for any other federal awards, lobbying, or intervention in federal
regulatory or adjudicatory proceedings. In addition, federal funds may not be used to sue the
Federal Government or any other government entity. See the Preparedness Grants Manual for
more information on funding restrictions and allowable costs.
A. PROHIBITIONS ON EXPENDING FEMA AWARD FUNDS FOR COVERED
TELECOMMUNICATIONS EQUIPMENT OR SERVICES
Recipients and subrecipients of FEMA federal financial assistance are subject to the
prohibitions described in section 889 of the John S. McCain National Defense Authorization
Act for Fiscal Year 2019 (FY 2019 NDAA), Pub. L. No. 115-232 (2018) and 2 C.F.R. §§ 200.216,
200.327, 200.471, and Appendix II to 2 C.F.R. Part 200. Beginning August 13, 2020, the statute -
as it applies to FEMA recipients, subrecipients, and their contractors and subcontractors -
prohibits obligating or expending federal award funds on certain telecommunications and
video surveillance products and contracting with certain entities for national security
reasons.
Guidance is available at Prohibitions on Expending FEMA Award Funds for Covered
Telecommunications Equipment gr Services (interim FEMA Policy # 405-143-1, or superseding
document.
Additional guidance is available Contract Provisions Guide: Navigating Appendix II to Part 200
Contract Provisions for Non -Federal Entity Contracts Under Federal Awards.(fema.gov),
Effective August 13, 2020, FEMA recipients and subrecipients may not use any FEMA funds
under open or new awards to:
Procure or obtain any equipment, system, or service that uses covered
telecommunications equipment or services as a substantial or essential component of
any system, or as critical technology of any system;
2. Enter into, extend, or renew a contract to procure or obtain any equipment, system, or
service that uses covered telecommunications equipment or services as a substantial or
essential component of any system, or as critical technology of any system; or
3. Enter into, extend, or renew contracts with entities that use covered
telecommunications equipment or services as a substantial or essential component of
any system, or as critical technology as part of any system.
I. REPLACEMENT EQUIPMENT AND SERVICES
FEMA grant funding may be permitted to procure replacement equipment and services
impacted by this prohibition, provided the costs are otherwise consistent with the
requirements of the NOFO and the Preparedness Grants Manual.
II. DEFINITIONS
Per section 889(f)(2)-(3) of the FY 2019 NDAA and 2 C.F.R. § 200.216, covered
telecommunications equipment orservices means:
1. Telecommunications equipment produced by Huawei Technologies Company or ZTE
Corporation, (or any subsidiary or affiliate of such entities);
2. For the purpose of public safety, security of Government facilities, physical security
surveillance of critical infrastructure, and other national security purposes, video
surveillance and telecommunications equipment produced by Hytera Communications
Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology
Company (or any subsidiary or affiliate of such entities);
3. Telecommunications or video surveillance services provided by such entities or using
such equipment; or
4. Telecommunications or video surveillance equipment or services produced or provided
by an entity that the Secretary of Defense, in consultation with the Director of National
Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes
to be an entity owned or controlled by, or otherwise connected to, the People's
Republic of China.
Examples of the types of products covered by this prohibition include phones, internet, video
surveillance, and cloud servers when produced, provided, or used by the entities listed in the
definition of "covered telecommunications equipment or services." Seel C.F.R. § 200.471.
B. PRE -AWARD COSTS
Pre -award costs are allowable only with the prior written approval of DHS/FEMA and as
included in the award agreement. To request pre -award costs, a written request must be
included with the application, signed by the AOR of the entity. The letter must outline what
the pre -award costs are for, including a detailed budget break-out of pre -award costs from the
post -award costs, and a justification for approval.
C. MANAGEMENT AND ADMINISTRATION (M&A) COSTS
M&A costs are allowed. Recipients may use a maximum of up to 5% of HSGP funds awarded
for their M&A, and any funds retained are to be used solely for M&A purposes associated with
the HSGP award. Subrecipients may also use a maximum of up to 5% of the funding passed
through by the state solely for M&A purposes associated with the HSGP award. M&A activities
are those directly relating to the management and administration of HSGP funds, such as
financial management and monitoring. M&A expenses must be based on actual expenses or
known contractual costs. M&A requests that are simple percentages of the award, without
supporting justification, will not be allowed or considered for reimbursement. A maximum of
up to five percent of HSGP funds awarded may be retained by the state, and any funds
retained are to be used solely for M&A purposes associated with the HSGP award.
Subrecipients may also retain a maximum of up to five percent of the funding passed through
by the state solely for M&A purposes associated with the HSGP award.
M&A costs are not operational costs. They are the necessary costs incurred in direct support
of the grant or as a consequence of the grant and should be allocated across the entire
lifecycle of the grant. Examples include preparing and submitting mquired programmatic and
financial reports, establishing and/or maintaining equipment inventory, documenting
operational and equipment expenditures for financial accounting purposes, responding to
official informational requests from state and federal oversight authorities, including
completing the Civil Rights Evaluation Tool as required by DHS, and grant performance
measurement or evaluation activities. Please see the Preparedness Grants M@nual for
additional information on direct costs.
Recipients or subrecipients may apply or credit M&A funding toward the recipient's
requirement to allocate funding toward the five National Priority Areas. For example, if a
recipient spends $5,000 to manage or administer its funding dedicated toward its soft
targets/crowded places investment, the recipient may credit that funding toward its
requirement to allocate at least 3 percent of its award to the enhancing the protection of soft
targets and crowded places National Priority Area.
A state's HSGP funds for M&A calculation purposes includes the total of its SHSP, UASI, and
OPSG awards. While the SAA may retain up to five percent of this total for M&A, the state must
still ensure that all subrecipient award amounts meet the mandatory minimum pass-through
requirements that are applicable to each HSGP program. To meet this requirement, the
percentage of SHSP and UASI funds passed through to local or tribal jurisdictions must be
based on the state's total HSGP award prior to withholding any M&A.
In retaining these funds, states may retain a maximum of 2.5 percent of the OPSG allocation,
which must be withheld from the pass through to each subrecipient county or tribe in an
equal percentage. The SAA may also retain additional funding from its SHSP award to
manage and administer the OPSG award, but that additional amount is also capped at an
amount equal to 2.5 percent of the OPSG award. Examples applying this principle:
SAA 1:
■ Total award: $6,000,000
■ SHSP: $1,000,000 OPSG: $2,500,000 UASI: $2,500,000
■ M&A Maximum: $300,000 (5 percent of $6,000,000)
■ Maximum M&A for SHSP = $50,000
■ Maximum M&A for OPSG = $125,000. Of that amount, $62,500 (2.5 percent) maybe
retained from the OPSG allocation, and the other $62,500 would come from the SHSP
allocation. Any amount used to manage and administer OPSG that is charged to SHSP
may be above and beyond the $50,000 available to manage the SHSP allocation.
■ Maximum M&A for UASI = $125,000
SAA 2:
■ Total award: $4,500,000
■ SHSP: $3,500,000 OPSG: $1,000,000
■ M&A Maximum: $225,000 (5 percent of $4,500,000)
■ Maximum M&A for SHSP = $175,000
■ Maximum M&A for OPSG = $50,000. Of that amount, $25,000 (2.5 percent) maybe
retained from the OPSG allocation, and the other $25,000 would come from the SHSP
allocation. Any amount used to manage and administer OPSG that is charged to SHSP
may be above and beyond the $175,000 available to manage the SHSP allocation.
HSGP recipients area [so reminded that any M&A charged to a recipient's or sub recipient's
UASI funding must be directly allocable to administration of the UASI grant program and
cannot be used to cover M&A costs that are directly allocable to SHSP or OPSG funding.
Similarly, any M&A charged to a recipient's or subrecipient's SHSP or OPSG funding cannot be
used to cover M&A costs directly allocable to UASI funding.
Please note, IB 365: Management and Administration Costs in the Homeland Security Grant
Program and DHS/FEMA Policy 207-087-1 do not apply to awards made in FY 2022 under
this NOFO. Please also reference IB 416 for additional clarification on OPSG M&A, but to the
extent that there is any conflict between IB 416 and this NOFO, the requirements of this NOFO
will apply to FY 2022 awards made under this NOFO.
D. INDIRECT FACILITIES & ADMINISTRATIVE (F&A) COSTS
Indirect costs area [Iowa ble under this program as described in 2 C.F.R. Part 200, including 2
C.F.R. § 200.414. Applicants with a current negotiated indirect cost rate agreement that desire
to charge indirect costs to an award must provide a copy of their negotiated indirect cost rate
agreement at the time of application. Not all applicants are required to have a current
negotiated indirect cost rate agreement. Applicants that are not required by 2 C.F.R. Part 200
to have a negotiated indirect cost rate agreement but are required by 2 C.F.R. Part 200 to
develop an indirect cost rate proposal must provide a copy of their proposal at the time of
application. Applicants who do not have a current negotiated indirect cost rate agreement
(including a provisional rate) and wish to charge the de minimis rate must reach out to the
FEMA Grants Management Specialist for further instructions. Applicants who wish to use a
cost allocation plan in lieu of an indirect cost rate must also reach out to the FEMA Grants
Management Specialist for further instructions. Post -award requests to charge indirect costs
will be considered on a case-by-case basis and based upon the submission of an agreement
or proposal as discussed above or based upon on the de minimis rate or cost allocation plan,
as applicable.
E. FUNDS TRANSFER RESTRICTION
The recipient is prohibited from transferring funds between programs (includes SHSP, UASI,
and OPSG). Recipients can submit an investment/project where funds come from multiple
funding sources (e.g., SHSP and UASI), however, recipients are not allowed to divert funding
from one program to another due to the risk-based funding allocations, which were made at
the discretion of DHS/FEMA.
F. OTHER DIRECT COSTS
I. Planning
Planning costs are allowed under this program. Please see the Preparedness Grants Manual
for more information.
111. Organization
Organization costs are allowed under this program. Please see the Preparedness Grants
Manual for more information.
Ill. Equipment
Equipment costs are allowed under this program. Please see the Prej'2:, rr_rincss Grants Manual
for more information.
General Purpose Equipment HSGP allows expenditures on general purpose equipment
if it aligns to and supports one or more core capabilities identified in the Goal and has a
nexus to terrorism preparedness. General purpose equipment, like all equipment funded
under the HSGP, must be sharable through the EMACS and allowable under 6 U.S.C. § 609,
and any other applicable provision of the Homeland Security Act of 2002, as amended.
Examples of such general-purpose equipment may include:
o Law enforcement vehicles;
o Emergency medical services (EMS) equipment and vehicles;
o Fire service equipment and vehicles, to include hose, pump accessories, and foam
concentrate for specialized CBRNE response;
o Interoperability of data systems, such as computer aided dispatch (CAD) and record
management systems (RMS); and
o Office equipment for staffA engaged in homeland security program activity.
Controlled Equipment For decades, the federal government has provided equipment to
state, local, and tribal law enforcement agencies (LEAs) through federal grants. Some
federal grant programs have assisted LEAs as they carry out their critical missions to keep
the American people safe. The equipment acquired by LEAs through these programs
includes administrative equipment, such as office furniture and computers. Some federal
grant programs also may include military and military -styled equipment, firearms, and
tactical vehicles provided by the federal government, including property covered under
22 C.F.R. Part 121 and 15 C.F.R. Part 774 (collectively, "controlled equipment").
However, not all equipment that is considered controlled equipment is allowable under the
HSGP. As discussed below, certain equipment is "prohibited" and is not allowable under
HSGP. For some controlled equipment that is allowable under the HSGP, additional
documentation, justifications, reviews, and approvals are required, including but not limited
to proof of policies and procedures to safeguard individuals' privacy, civil rights, and civil
liberties.
DHS/FEMA will continue to collaborate with federal agency partners to ensure that there is a
consistent and reasonable approach to the restrictions placed on controlled equipment
expenditures while continuing to support these investments when there is a justifiable need.
Further, DHS/FEMA will continue to maintain an awareness of the evolving policy
developments related to controlled equipment expenditures and keep grant recipients up to
date on future developments.
Grant funds under this program may not be used for the purchase of equipment not
approved by DHS/FEMA. The purchase of tracked armored vehicles, camouflage uniforms,
weapons and weapons accessories, including ammunition, is not allowed with HSGP funds.
Grant funds under this program must also comply with IB 426 and may not be used for the
purchase of the following equipment: 1) firearms; 2) ammunition; 3) grenade launchers; 4)
bayonets; or 5) weaponized aircraft, vessels, orvehicles of any kind with weapons installed.
IV. Training
Training costs are allowed under this program. Please seethe Pr2paredness Grants Manual
for more information.
V. Exercises
Exercise costs are allowed under this program. Please see the Preparedness Grants Manual
for more information.
VI. Personnel
Personnel hiring, overtime, and backfill expenses are permitted under this grant to perform
allowable HSGP planning, organization, training, exercise, and equipment activities. Under
OPSG, overtime costs are allowable only in so far as they meet the intent of the program. All
recipients and subrecipients of HSGP funds, including SHSP, UASI, and OPSG allocations, may
not use more than 50 percent of their awards to pay for personnel activities unless a waiver is
approved by FEMA. For more information on the 50 percent personnel cap, please see FEMA
IB 421b, Clarification on the Personnel Reimbursement forintelligence Cooperation and
Enhancement of Homeland Security Act of 2008 (Public Law 110-412) - the PRICE Act. Please
see the Prei-)at dness Grants Manual for more information.
VII. Operational Overtime
Operational overtime costs are allowed under this program. Prior to use of funds for
operational overtime, recipients must receive approval from DHS/FEMA. Operational
overtime costs are also subject to the 50 percent personnel cap. Please see the Preparedness
Grants Manual for more information.
VIII. Travel
Domestic travel costs are allowed under this program, as provided for in this NOFO and in the
Preparedness Grants Manual. International travel is not an allowable cost under this program
unless approved in advance by DHS/FEMA.
IX. Construction and Renovation
Construction and renovation costs to achieve capability targets related to preventing,
preparing for, protecting against, or responding to acts of terrorism are allowed under this
program. For construction and renovation costs to be allowed, they must be specifically
approved by DHS/FEMA in writing prior to the use of any program funds. Applicants must use
the Environmental Planning and Historical Preservation (EHP) approval process. Limits on
the total amount of grant funding that may be used for construction or renovation may apply.
Additionally, recipients are required to submit SF -424C and SF -424D. Please see the
Preparedness Grants Manuat for more information.
X. Maintenance and Sustainment
Maintenance- and sustainment-related costs, such as maintenance contracts, warranties,
repair or replacement costs, upgrades, and user fees, are allowable. Please see the
Preparedness Grants Manual for more information.
XI. Critical Emergency Supplies
Critical emergency supplies are allowed underthis program. Please see the Preparedness
Grants Manual for more information.
XII. Secure Identification
Secure Identification costs are allowed under this program. Please see the Preparedness
Grants Manual for more information.
Allowable Cost Matrix
The following matrix provides allowable cost activities that fall under each of the cost
categories noted above. Recipients and subrecipients must follow all applicable
requirements in 2 C.F.R. Part 200 Uniform Administrative Requirements, Cost Principles, and
Audit Requirements for Federal Awards. HSGP funds may be used to cover the costs for
evaluating the impact of these grants on the state or urban area's core capabilities and
capability gaps. This list is not exhaustive, therefore, if there are any questions regarding
allowable costs, please contact the appropriate HQ FEMA Preparedness Officer. For additional
information on allowable costs, see the Preparedness Grants Manual.
TABLE
[1] Except for American Samoa and the Commonwealth of the Northern Mariana Islands,
which are not required to belong to EMAC at this time.
[2] This applies to all homeland security personnel and is not limited to M&A staff, and costs
are to be captured outside the cap on M&A costs
E. Application Review Information
1. Application Evaluation Criteria
A. PROGRAMMATIC CRITERIA
I. Risk Methodology
The risk methodology determines the relative risk of terrorism faced by a given area
considering the potential risk of terrorism to people, critical infrastructure, and economic
security. The analysis includes, but is not limited to, threats from violent domestic extremists,
international terrorist groups, and individuals inspired by terrorists abroad. See the
Preparedness Grants Manual for additional information on the risk methodology.
NOTE: The THIRA/SPR process is separate from the risk methodology and its results do not
affect grant allocations.
The Risk Methodology is used to inform allocations under HSGR For more information on the
SHSP, UASI, and OPSG allocation processes, please see Section B.1 of this NOFO, "Available
Fu nd i ng for the NOFO."
II. Application Evaluation Criteria
FEMA will evaluate the FY 2022 HSGP applications for completeness, adherence to
programmatic guidelines, and anticipated effectiveness of the proposed investments. FEMA's
review will include verification that each IJ and project:
■ Aligns with at least one core capability identified in the Goal;
m Demonstrates how investments support closing capability gaps or sustaining capabilities
identified in the THIRA/SPR process; and
■ Supports a NIMS-typed resource and whether those assets are deployable/shareable to
support emergency or disaster operations per existing EMAC agreements.
In addition to the above, FEMA will evaluate whether proposed projects are: 1) both feasible
and effective at reducing the risks for which the project was designed; and 2) able to be fully
completed within the three-year period of performance. FEMA will use the information
provided in the application and after the submission of the first BSIR to determine the
feasibility and effectiveness of a grant project. To that end, Us should include:
An explanation of how the proposed project(s) will achieve objectives as identified in the
SPR, including expected tong -term impact where applicable, and which core capability
gap(s) it helps to close and how;
A summary of the status of planning and design efforts accomplished to date (e.g.,
included in a capital improvement plan); and
■ A project schedule with clear milestones.
Recipients are expected to conform, as applicable, with accepted engineering practices,
established codes, standards, modeling techniques, and best practices, and participate in the
development of case studies demonstrating the effective use of grant funds, as requested.
FEMA will also review any submitted National Priority Area -aligned IJs and projects to ensure
they meet the minimum spend requirements. Additional information on how the National
Priority Area Us and projects will be reviewed for effectiveness is included in the Review and
Selection Process section below.
B. FINANCIAL INTEGRITY CRITERIA
Prior to making a federal award, FEMA is required by 31 U.S.C. § 3354, as enacted by the
Payment Integrity Information Act of 2019, Pub. L. No. 116-117 (2020); 41 U.S.C. § 2313; and 2
C.F.R. § 200.206 to review information available through any Office of Management and
Budget (OMB) -designated repositories of governmentwide eligibility qualification or financial
integrity information, including whether the applicant is suspended or debarred.
FEMA may also pose additional questions to the applicant to aid in conducting the pre -award
risk review. Therefore, application evaluation criteria may include the following risk-based
considerations of the applicant:
1. Financial stability.
2. Quality of management systems and ability to meet management standards.
3. History of performance in managing federal award.
4. Reports and findings from audits.
5. Ability to effectively implement statutory, regulatory, or other requirements.
C. SUPPLEMENTAL FINANCIAL INTEGRITY CRITERIA AND REVIEW
Prior to making a federal award where the anticipated total federal share will be greater than
the simplified acquisition threshold, currently $250,000:
1. FEMA is required to review and consider any information about the applicant, including
information on the applicant's immediate and highest -level owner, subsidiaries, and
predecessors, if applicable, that is in the designated integrity and performance system
accessible through the System for Award Management (SAM), which is currently the
Federal Awardee Performance and Integrity Information System (FAPIIS).
2. An applicant, at its option, may review information in FAPIIS and comment on any
information about itself that a federal awarding agency previously entered.
3. FEMA will consider any comments by the applicant, in addition to the other information
in FAPI IS, in making a judgment about the applicant's integrity, business ethics, and
record of performance underfed era I awards when completing the review of risk posed
by applicants as described in 2 C.F.R. § 200.206.
2. Review and Selection Process
I. SHSP and UASI
All proposed investments will undergo a federal review by DHS/FEMA to verify compliance
with all administrative and eligibility criteria identified in the NOFO. The federal review will be
conducted by FEMA HQ Preparedness Officers. FEMA HQ Preparedness Officers will use a
checklist to verify compliance with all administrative and eligibility criteria identified in the
NOFO. Recipients must be able to demonstrate how investments support closing capability
gaps or sustaining capabilities identified in the THIRA/SPR process. Us will be reviewed at
both the investment and project level.
Emergency communications investments will be jointly reviewed by FEMA and the DHS
Emergency Communications Division (ECD) to verify compliance with SAFECOM guidance.
FEMA and ECD will coordinate directly with the recipient on any compliance concerns and will
provide technical assistance as necessary to help ensure full compliance.
Additional Effectiveness Evaluation Criteria for the National Priority Areas
FEMA will evaluate the FY 2022 HSGP Us and projects submitted in support of the National
Priority Areas for anticipated effectiveness. FEMA's review will include verification that each IJ
or project meets the National Priority Area required spend percentages.
Cybersecurity investments will be reviewed by DHS/FEMA, CISA, and other DHS components
as appropriate, for compliance with purposes and requirements of the priority investment
area. Proposed investments will be reviewed for effectiveness using the criteria set forth in
this NOFO.
Soft Targets/Crowded Places investments will be reviewed by DHS/FEMA, CISA, and other
DHS components as appropriate, for compliance with purposes and requirements of the
priority investment area. Proposed investments will be reviewed for effectiveness using the
criteria set forth in this NOFO.
Information Sharing and Cooperation Investments will be reviewed by DHS/FEMA, DHS Office
of Intelligence and Analysis, and other DHS components as appropriate, for compliance with
purposes and requirements of the priority investment area. Proposed investments will be
reviewed for effectiveness using the criteria set forth in this NOFO.
For additional information on Fusion Center requirements, please see the Preparedness
Grants Manual.
Domestic violent extremism investments will be reviewed by DHS/FEMA, DHS Office of
Intelligence and Analysis, DHS Center for Prevention Programs and Partnerships, and other
DHS components as appropriate, for compliance with purposes and requirements of the
priority investment area. Proposed investments will be reviewed for effectiveness using the
scoring criteria set forth in this NOFO.
Community preparedness and resilience investments will be reviewed by DHS/FEMA and
other DHS components as appropriate, for compliance with purposes and requirements of
the priority investment area. Proposed investments will be reviewed for effectiveness using
the scoring criteria set forth in this N0FO.
Election security investments will be reviewed by DHS/FEMA, CISA, and other DHS
components as appropriate, for compliance with purposes and requirements of the priority
investment area. Proposed investments will be reviewed for effectiveness using the scoring
criteria set forth in this NOFO.
FEMA will determine whether the proposed approach is clear, logical, and reasonable to
address the priority areas of interest and contribute to a culture of national preparedness.
This includes factors such as the objectives and strategies proposed to address the priority
area, how the objectives and strategies overcome legal, political, or practical obstacles to
reduce overall risk, the process and criteria to select additional relevant projects, and the
approach to monitor awards to satisfy the funding percentage allocations.
For applicants that elect to submit Us and project -level details for the National Priority Areas
at the time of application, effectiveness will be evaluated prior to award. If the projects are
found to not sufficiently align with the National Priority Area(s), applicants may have funds
placed on hold (up to 30 percent) until the projects are revised to satisfactorily address the
National Priority Areas.
For applicants that elect to submit Us and project -level details for the National Priority Areas
as part of the December 2022 BSIR, they will have funds placed on hold in the amount of 30
percent. The hold will be released only after their December 2022 BSIR submission has been
reviewed, and projects related to the National Priority Areas deemed in alignment by
DHS/FEMA.
SAAB are still required to meet pass-through requirements even if funds are on hold
related to the National Priority Areas.
To that end, Us should include:
a How the proposed investment addresses the National Priority Area;
m An explanation of how the proposed projects were selected and will achieve objectives
and strategies to build or sustain the core capability gaps identified in the SPR, including
expected long-term impact where applicable;
■ A summary of the collaboration efforts to prevent, prepare for, protect against, and
respond to acts of terrorism as well as anticipated outcomes of the project.
For FY 2022 SHSP and UASI investments and projects related to the National Priority Areas,
effectiveness will be evaluated based on the following five factors:
■ Investment Strategy (40%).: Proposals will be evaluated based on the quality and extent
to which applicants describe an effective strategy that demonstrates that proposed
projects support the program objective of preventing, preparing for, protecting against,
and responding to acts of terrorism, to meet its target capabilities, and otherwise reduce
the overall risk to the high-risk urban area, the state, or the Nation.
■ Budget (20%),: Proposals will be evaluated based on the extent to which applicants
describe a budget plan for each investment demonstrating how the applicant will
maximize cost effectiveness of grant expenditures.
■ Impact/Outcomes (40%): Proposals will be evaluated on how this investment helps the
jurisdiction close capability gaps identified in its SPR and addresses the relevant National
Priority Area outlined in this NOFO. Further, proposals will be evaluated on their
identification and estimated improvement of core capability(ies), the associated
standardized target(s) that align with their proposed investment, and the ways in which
the applicant will measure and/or evaluate improvement.
■ Past Performance (additional consideration): Proposals will be evaluated based on the
applicants demonstrated capability to execute the proposed investments. In evaluating
applicants under this factor FEMA will consider the information provided by the applicant
and may also consider relevant information from other sources.
II.OPSG
Applications will be reviewed by the SAA and USBP Sector Headquarters for completeness
and adherence to programmatic guidelines and evaluated for anticipated feasibility, need,
and impact of the Operations Orders. For more information on Operations Orders and other
requirements of OPSG, see the Preparedness Grants Manual.
DHS/FEMA will verify compliance with all administrative and eligibility criteria identified in
the NOFO and required submission of Operations Orders and Inventory of Operations Orders
by the established due dates. DHS/FEMA and USBP will use the results of both the risk
analysis and the federal review by DHS/FEMA to make recommendations for funding to the
Secretary of Homeland Security.
FY 2022 OPSG funds will be allocated among the eligible jurisdictions based on risk-based
prioritization using the OPSG Risk Assessment described above. Final funding allocations are
determined by the Secretary of Homeland Security, who may consider information and input
from various law enforcement offices or subject -matter experts within the Department.
Factors considered include, but are not limited to threat, vulnerability, miles of the border,
and other border -specific law enforcement intelligence, as well as the feasibility of FY 2022
Operations Orders to designated localities within border states and territories.
F. Federal Award Administration Information
1. Notice of Award
Before accepting the award, the AOR and recipient should carefully read the award package.
The award package includes instructions on administering the grant award and the terms and
conditions associated with responsibilities under federal awards. Recipients must accept all
conditions in this NOW and the Preparedness Grants Manual as well as any specific
terms and conditions in the Notice of Award to receive an award under this program.
See the Preparedness Grgnts Manual for information on Notice of Award.
2. Pass -Through Requirements
Awards made to the SAA for HSGP carry additional statutorily mandated pass-through
requirements. Pass-through is defined as an obligation on the part of the SAA to make funds
available to local units of government, combinations of local units, tribal governments, or
other specific groups or organizations. These entities are defined at 6 U.S.C. § 101(13) as:
A county, municipality, city, town, township, local public authority, school district, special
district, intrastate district, council of governments (regardless of whetherthe council of
governments is incorporated as a nonprofit corporation under State law), regional or
interstate government entity, or agency or instrumentality of a local government.
An Indian tribe or authorized tribal organization, or in Alaska a Native village or Alaska
Regional Native Corporation.
■ A rural community, unincorporated town or village, or other public entity.
Four criteria must be met to pass-through grant funds:
■ The SAA must make a firm written commitment to passing through grant funds to
subrecipients;
■ The SAA's commitment must be unconditional (i.e., no contingencies for the availability
of SAA funds);
■ There must be documentary evidence (i.e., award document, terms, and conditions) of
the commitment; and
■ The award terms must be communicated to the subrecipient.
Timing and Amount
The SAA must pass-through at least 80 percent of the funds awarded under SHSP and UASI to
the above -defined local or tribal units of government within 45 calendar days of receipt of the
funds. "Receipt of the funds" occurs either when the SAA accepts the award or 15 calendar
days after the SAA receives notice of the award, whichever is earlier.
SAAs are sent notification of HSGP awards via the GPD's ND Grants system. If an SAA accepts
its award within 15 calendar days of receiving notice of the award in the ND Grants system,
the 45 calendar days pass-through period will start on the date the SAA accepted the award.
Should an SAA not accept the HSGP award within 15 calendar days of receiving notice of the
award in the ND Grants system, the 45 calendar days pass-through period will begin 15
calendar days afterthe award notification is sent to the SAA via the ND Grants system.
It is important to note that the period of performance start date does not directly affect the
start of the 45 calendar days pass-through period. For example, an SAA may receive notice of
the HSGP award on August 25, 2022, while the period of performance dates for that award are
September 1, 2022, through August 31, 2025. In this example, the 45 -day pass-through period
will begin on the date the SAA accepts the HSGP award or September 9, 2022 (15 calendar
days after the SAA was notified of the award), whichever date occurs first. The period of
performance start date of September 1, 2022, would not affect the timing of meeting the 45 -
calendar day pass-through requirement.
Other SHSP and-UASI Pass -Through -Requirements
The signatory authority of the SAA must certify in writing to DHS/FEMA that pass-through
requirements have been met. A letter of intent (or equivalent) to distribute funds is not
considered sufficient. A letter of intent is not a firm commitment and if issued before FEMA
makes the award, then a letter of intent is also not unconditional since it is inherently
conditioned on receipt of funds.
The pass-through requirement does not apply to SHSP awards made to the District of
Columbia, Guam, American Samoa, the U.S. Virgin Islands, or the Commonwealth of the
Northern Mariana Islands. The Commonwealth of Puerto Rico is required to comply with
the pass-through requirement, and its SAA must also obligate at least 80 percent of the
funds to local units of government within 45 calendar days of receipt of the funds.
Under SHSP, the SAA may retain more than 20 percent of funding for expenditures made by
the state on behalf of the local unit(s) of government, such as expenditures by the state in
order to pass through goods or services to local unit(s) of government in lieu of cash. This
may occur only with the written consent, such as a Memorandum of Understanding, between
the SAA and the local unit(s) of government. Separate written consent is necessary for each
local unit of government in which more than 20 percent of funding is retained on their behalf
by the state. The written consent must specify the amount of funds to be retained and the
intended use of funds, including whether any goods or services will be passed through in lieu
of cash. It must also be signed by authorized representatives of both the state and the local
unit of government.
States shall review their written consent agreements yearly and ensure that they are still
valid. If a written consent agreement is already in place from previous fiscal years, DHS/FEMA
will continue to recognize it for FY 2022, unless the written consent review indicates the local
government is no longer in agreement. If modifications to the existing agreement are
necessary, the SAA should contact their assigned FEMA HQ Preparedness Officer.
However, even if a written consent agreement is in place from previous fiscal years, the SAA
must still initially carry out the pass-through documentation for its FY 2022 award and
comply with the four pass-through criteria described above before the written consent
agreement can take effect for purposes of the FY 2022 funding.
Additional OPSG Requirements
The recipient is prohibited from obligating or expending funds provided through this award
until each unique and specific county -level or equivalent Operational Order/Fragmentary
Operations Order budget has been reviewed and approved through an official electronic mail
notice issued by DHS/FEMA removing this special programmatic condition.
3. Administrative and National Policy Requirements
In addition to the requirements in this section and elsewhere in this NOFO, FEMA may place
specific terms and conditions on individual awards in accordance with 2 C.F.R. Part 200.
In addition to the information regarding DHS Standard Terms and Conditions and Ensuring
the Protection of Civil Rights, see the Preparedness Grants Manual for additional information
on administrative and national policy requirements, including the following:
Environmental Planning and Historic Preservation (EHP) Compliance
■ FirstNet
s National Incident Management System (NIMS) Implementation
■ SAFE COM G u i n i1 Em erg re icy Co mm u n i galig n 5.G-ra nts
A. DHS STANDARD TERMS AND CONDITIONS
All successful applicants for DHS grant and cooperative agreements are required to comply
with DHS Standard Terms and Conditions, which are available online at: DHS Standard Terms
and Conditions.
The applicable DHS Standard Terms and Conditions will be those in effect at the time the
award was made. What terms and conditions will apply for the award will be clearly stated in
the award package at the time of award.
B. ENSURING THE PROTECTION OF CIVIL RIGHTS
As the Nation works towards achieving the National Preparedness Goal, it is important to
continue to protect the civil rights of individuals. Recipients and subrecipients must carry out
their programs and activities, including those related to the building, sustainment, and
delivery of core capabilities, in a manner that respects and ensures the protection of civil
rights for protected populations.
Federal civil rights statutes, such as Section 504 of the Rehabilitation Act of 1973 and Title VI
of the Civil Rights Act of 1964, along with DHS and FEMA regulations, prohibit discrimination
on the basis of race, color, national origin, sex, religion, age, disability, limited English
proficiency, or economic status in connection with programs and activities receiving federal
financial assistance from FEMA.
Recipients must complete the DHS Civil Rights Evaluation_ToQi within 30 days of receipt of the
Notice of Award. Information about this requirement and a fuller list of the civil rights
provisions that apply to recipients can be found in the DHS Standard Terms and Conditions of
Award. Additional information on civil rights provisions is available at
https://www.dtis.gov ivil-riglits-resoui-cel-i-ecipierlts-dlis-fiiiaiicial-assistaii e and
https://www.fema.gov/about/offices/equal-rights civil-rights.
Monitoring and oversight requirements in connection with recipient compliance with federal
civil rights laws are also authorized pursuant to 44 C.F.R. Part 7.
In accordance with civil rights laws and regulations, recipients and subrecipients must ensure
the consistent and systematic fair, just, and impartial treatment of all individuals, including
individuals who belong to underserved communities that have been denied such treatment.
C. ENVIRONMENTAL PLANNING AND HISTORIC PRESERVATION (EHP) COMPLIANCE
As a federal agency, FEMA is required to consider the effects of its actions on the environment
and historic properties to ensure that all activities and programs funded by FEMA, including
grant -funded projects, comply with federal EHP laws, Executive Orders, regulations, and
policies, as applicable.
FEMA grant funding for new construction or substantial improvement must comply with
Becutive Order (EO) 14030, Climate -Related Financial Risk and applicable FEMA
implementing policies in place at the time of disbursement, including FEMA Policy #-206-21-
0003, Partial Implementation -of -the Federal Flood Risk Man gement Standard for Hazard
Mitigation Assistance Programs (Interim)_(fema.gov).orsuperseding policies.
Recipients and subrecipients proposing projects that have the potential to impact the
environment, including, but not limited to, the construction of communication towers,
modification or renovation of existing buildings, structures, and facilities, or new
construction including replacement of facilities, must participate in the FEMA EHP
review process. The EHP review process involves the submission of a detailed project
description along with any supporting documentation requested by FEMA in order to
determine whether the proposed project has the potential to impact environmental
resources or historic properties.
In some cases, FEMA is also required to consult with other regulatory agencies and the public
in order to complete the review process. Federal law requires EHP review to be completed
before federal funds are released to carry out proposed projects. FEMA may not be able to
fund projects that are not incompliance with applicable EHP laws, Executive Orders,
regulations, and policies.
DHS and FEMA EHP policy is found in directives and instructions available on the FEMA.gov
EHP page, the FEMA website page that includes documents regarding EHP responsibilities
and program requirements, including implementation of the National Environmental Policy
Act and other EHP regulations and Executive Orders.
The GPD EHP screening form is located at https://www.fema.gov/media-
libraryLassets/documents/90195. Additionally, all recipients under this funding opportunity
are required to comply with the FEMA GPD EHP Policy Guidance, FEMA Policy #108-023-1,
available at https://www.fema,gov/media- libra ry/assetsfdocuments/85376.
D. NATIONAL INCIDENT MANAGEMENT SYSTEM (NIMS) IMPLEMENTATION
If an entity uses HSGP funding to support emergency communications investments, the
following requirements shall apply to all such grant -funded communications investments in
support of the emergency communications priorities and recognized best practices:
■ The signatory authority for the SAA must certify in writing to DHS/FEMA their compliance
with the SAFECOM GOida17CC' o1r EmerencY Co►r munications Gra17rs. The certification
letter should be coordinated with the SWIC for each state and must be uploaded to ND
Grants at the time of the first Program Performance Report submission.
o All states and territories must designate a full-time SWIC who has the authority and
resources to actively improve interoperability with emergency management and
response agencies across all levels of government, to include establishing statewide
plans, policies, and procedures, and coordinating decisions on communications
investments funded through federal grants. Note that the designated full-time SWIC
may also be the state's or territory's cybersecurity point of contact. SWIC status
information will be maintained by CISA and will be verified by FEMA GPD through
programmatic monitoring activities.
o By the period of performance end date, all states and territories must update the
SCIP, with a focus on communications resilience/continuity, to include assessment
and mitigation of all potential risks identified in the SCIP: natural disasters,
accidental damage (human failures), intentional damage (sabotage, terrorism),
cybersecurity, etc. Following the initial update, the SCIP should be updated on an
annual basis. SCIP status information wilt be maintained by CISA and will be verified
by FEMA GPD through programmatic monitoring activities.
All states and territories must test their emergency communications capabilities and
procedures (as outlined in their operational communications plans) in conjunction with
regularly planned exercises (separate/addition emergency communications exercises are not
required). Exercises should be used to both demonstrate and validate skills learned in
training and to identify gaps in capabilities. Resilience and continuity of communications
should be tested during training and exercises to the greatest extent possible. Further,
exercises should include participants from multiple jurisdictions, disciplines, and levels of
government and include emergency management, emergency medical services, law
enforcement, interoperability coordinators, public health officials, hospital officials, officials
from colleges and universities, and other disciplines and private sector entities, as
appropriate. Findings from exercises should be used to update programs to address gaps in
emergency communications as well as emerging technologies, policies, and partners.
Recipients are encouraged to increase awareness and availability of emergency
communications exercise opportunities across all levels of government.
States, territories, and other eligible grant recipients are advised that HSGP funding may be
used to support communications planning (including the cost of hiring a SWIC, participation
in governance bodies and requirements delineated above), training, exercises, and
equipment costs. Costs for transitioning to the FirstNet network may also be eligible. More
information regarding FirstNet can be found in the Preparedness Grants Manual.
4. Reporting
Recipients are required to submit various financial and programmatic reports as a condition
of award acceptance. Future awards and funds drawdown may be withheld if these reports
are delinquent.
See the Preparedness Grants Manual for information on reporting requirements.
5. Monitoring and Oversight
Per 2 C.F.R. § 200.337, FEMA, through its authorized representatives, has the right, at all
reasonable times, to make site visits or conduct desk reviews to review project
accomplishments and management control systems to review award progress and to provide
any required technical assistance. During site visits or desk reviews, FEMA will review
recipients' files related to the award. As part of any monitoring and program evaluation
activities, recipients must permit FEMA, upon reasonable notice, to review grant -related
records and to interview the organization's staff and contractors regarding the program.
Recipients must respond in a timely and accurate manner to FEMA requests for information
relating to the award.
See the Preparedness Grants Manual for information on monitoring and oversight.
G. DHS Awarding Agency Contact Information
1. Contact and Resource Information
A. PROGRAM OFFICE CONTACT
FEMA has assigned state -specific Preparedness Officers for the HSGP. If you do not know your
Preparedness Officer, please contact the Centralized Scheduling and Information Desk (CSID)
by phone at (800) 368-6498 or by email at askcsidcfem�gay, Monday through Friday,
9:00 AM - 5:00 PM ET.
B. CENTRALIZED SCHEDULING AND INFORMATION DESK (CSID)
CSID is a non -emergency comprehensive management and information resource developed
by FEMA for grants stakeholders. CSID provides general information on all FEMA grant
programs and maintains a comprehensive database containing key personnel contact
information at the federal, state, and local levels. When necessary, recipients will be directed
to a federal point of contact who can answer specific programmatic questions or concerns.
CSID can be reached by phone at (800) 368-6498 or by e-mail at askcsid@fema.dhs.gov,
Monday through Friday, 9:00 AM - 5:00 PM ET.
C. GRANT PROGRAMS DIRECTORATE (GPD) AWARD ADMINISTRATION DIVISION
GPD's Award Administration Division (AAD) provides support regarding financial matters and
budgetary technical assistance. Additional guidance and information can be obtained by
contacting the AAD's Help Desk via e-mail at ASIC-GMD@fema.dhs.gov.
D. EQUAL RIGHTS
The FEMA Office of Equal Rights (OER), in coordination with the DHS Office for Civil Rights and
Civil Liberties, is responsible for compliance with and enforcement of federal civil rights
obligations in connection with programs and services conducted by FEMA and recipients of
FEMA financial assistance. All inquiries and communications about federal civil rights
compliance for FEMA grants under this NOFO should be sent to FEMA-
CivilRighsof ice@fema.dhs,gov.
E. ENVIRONMENTAL PLANNING AND HISTORIC PRESERVATION
GPD's EHP Team provides guidance and information about the EHP review process to
recipients and subrecipients. All inquiries and communications about projects under this
NOFO or the EHP review process, including the submittal of EHP review materials, should be
sent to gpdehl�info@fema.dhs.gov.
2. Systems Information
A. GRANTS.GOV
For technical assistance with Grants.gov, call the customer support hotline 24 hours per day,
7 days per week (except federal holidays) at (800) 518-4726 or e-mail at support@grants.gov.
B. NON -DISASTER (ND) GRANTS
For technical assistance with the ND Grants system, please contact the ND Grants Helpdesk at
ndgrants@fema.dhsgov or (800) 865-4076, Monday through Friday, 9:00 AM - 6:00 PM ET. User
resources are available at https://www.fema.gov pion- disaster -grants -
management -system
C. PAYMENT AND REPORTING SYSTEM (PARS)
FEMA uses the Payment and Reporting System (PARS) for financial reporting, invoicing, and
tracking payments. FEMA uses the Direct Deposit/Electronic Funds Transfer (DD/EFT) method
of payment to recipients. To enroll in the DD/EFT, recipients must complete a Standard Form
1199A, Direct Deposit Form. If you have questions about the online system, please call the
Customer Service Center at (866) 927-5646 or email ask GMD@fema.d s.gov.
H. Additional Information
GPD has developed the Preparedness Grants Manual to guide applicants and recipients of
grant funding on how to manage their grants and other resources. Recipients seeking
guidance on policies and procedures for managing preparedness grants should reference the
Preparedness Grants Manual for further information. Examples of information contained in
the Preparedness Grants Manual include:
■ Actions to Address Noncompliance
a Audits
■ Case Studies and Use of Grant -Funded Resources During Real -World Incident Operations
■ Community Lifelines
■ Conflicts of Interest in the Administration of Federal Awards and Subawards
■ Disability Integration
m National Incident Management System
m Payment Information
■ Period of Performance Extensions
■ Procurement Integrity
■ Record Retention
Whole Community Preparedness
Other Post -Award Requirements
1. Termination Provisions
FEMA may terminate a federal award in whole or in part for one of the following reasons.
FEMA and the recipient must still comply with closeout requirements at 2 C.F.R. §§ 200.344-
200.345 even if an award is terminated in whole or in part. To the extent that subawards are
permitted under this NOFO, pass-through entities should refer to 2 C.F.R. §200.340 for
additional information on termination regarding subawards.
A. NONCOMPLIANCE
If a recipient fails to comply with the terms and conditions of a federal award, FEMA may
terminate the award in whole or in part. If the noncompliance can be corrected, FEMA may
first attempt to direct the recipient to correct the noncompliance. This may take the form of a
Compliance Notification. If the noncompliance cannot be corrected or the recipient is non-
responsive, FEMA may proceed with a Remedy Notification, which could impose a remedy for
noncompliance per 2 C.F.R. § 200.339, including termination. Any action to terminate based
on noncompliance will follow the requirements of 2 C.F.R. §§ 200.341-200.342 as well as the
requirement of 2 C.F.R. § 200.340(c) to report in FAPIIS the recipient's material failure to
comply with the award terms and conditions. See also the section on Actions to Address
Noncompliance in this NOFO or in the Preparedness Gr n Min 1.
B. WITH THE CONSENT OF THE RECIPIENT
FEMA may also terminate an award in whole or in part with the consent of the recipient, in
which case the parties must agree upon the termination conditions, including the effective
date, and in the case of partial termination, the portion to be terminated.
C. NOTIFICATION BY THE RECIPIENT
The recipient may terminate the award, in whole or in part, by sending written notification to
FEMA setting forth the reasons for such termination, the effective date, and in the case of
partial termination, the portion to be terminated. In the case of partial termination, FEMA
may determine that a partially terminated award will not accomplish the purpose of the
federal award, so FEMA may terminate the award in its entirety. If that occurs, FEMA will
follow the requirements of 2 C.F.R. §§ 200.341-200.342 in deciding to fully terminate the
award.
2. Program Evaluation
Recipients and subrecipients are encouraged to incorporate program evaluation activities
from the outset of their program design and implementation to meaningfully document and
measure their progress towards meeting an agency priority goal(s). Title I of the Foundations
for Evidence -Based Policymaking Act of 2018 (Evidence Act), Pub. L. No. 115-435 (2019). urges
federal awarding agencies and federal assistance recipients and subrecipients to use program
evaluation as a critical tool to learn, to improve equitable delivery, and to elevate program
service and delivery across the program lifecycle. Evaluation means "an assessment using
systematic data collection and analysis of one or more programs, policies, and organizations
intended to assess their effectiveness and efficiency." Evidence Act § 101 (codified at 5 U.S.C.
§ 311). Evaluation costs are allowable costs (either as direct or indirect), unless prohibited by
statute or regulation.
3. Period of Performance Extensions
Extensions to the period of performance (POP) for this program are allowed. Extensions to the
POP identified in the award will only be considered through formal, written requests to the
recipient's FEMA Preparedness Officer and must contain specific and compelling justifications
as to why an extension is required. Recipients are advised to coordinate with the FEMA
Preparedness Officer as needed when preparing an extension request. Please see the
Preparedness Grants Manual for more information.
FOOTNOTES
1. Strategic Intelligence Assessment and Data on Domestic Terrorism, Federal Bureau of
Investigation and Department of Homeland Security, May 2021.
2. Including assessment of critical infrastructure system vulnerabilities and plans to
reduce consequences of disruptions, using the Infrastructure Resilience Planning
Framework and Regional Resiliency Assessment Methodology produced by the
Cybersecurity and Infrastructure Security Agency.
3. Except for American Samoa and the Commonwealth of the Northern Mariana Islands,
which are not required to belong to EMAC at this time.
4. This applies to all homeland security personnel and is not limited to M&A staff, and
costs are to be captured outside the cap on M&A costs.
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* Homeland Security Grant Program
Last updated May 27, 2022
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Cat OES
GOVERNOR'S OFFICE
OF EMERGENCY SERVICES
Standard Assurances
For Cal OES Federal Non -Disaster Grant Programs
As the duly authorized representative of the Applicant, I hereby certify that the
Applicant has the legal authority to apply for federal assistance and the institutional,
managerial, and financial capability (including funds sufficient to pay any non-federal
share of project cost) to ensure proper planning, managernenl, and cornplelion of the
project described in this application, within prescribed timelines.
The requirements outlined in these assurances apply to Applicant and any of its
subreciplents.
I further acknowledge that the Applicant is responsible for reviewing and adhering to all
requirements within the:
(a) Applicable Federal Regulations (see below);
(b) Federal Program Notice of Funding Opportunity (NOFO);
(c) Federal Preparedness Grants Manual;
(d) California Supplement to the NOFO; and
(e) Federal and State Grant Program Guidelines.
Federal Regulations
Government cost principles, uniform administrative requirements, and audit
requirements for federal grant programs are set forth in Title 2, Part 200 of the Code of
Federal Regulations (C.F.R.). Updates are issued by the Office of Management and
Budget (OMB) and can be found at http://www.whitehouse.gov/omb/.
State and federal grant award requirements are set forth below. The Applicant hereby
agrees to comply with the following:
1. Proof of Authority
The Applicant will obtain proof of authority from the city council, governing board, or
authorized body in support of this project. This written authorization must specify that
the Applicant and the city council, governing board, or authorized body agree:
(a) To provide all matching funds required for the grant project and that any cash
match will be appropriated as required;
(b) Any liability arising out of the performance of this agreement shall be the
responsibility of the Applicant and the city council, governing board, or
authorized body;
(c) Grant funds shall not be used to supplant expenditures controlled by the city
council, governing board, or authorized body;
Page 1 of 15 Initials
Cal OES
GOVERNOR'S OFFICE
OF EMERGENCY SERVICES
Standard Assurances
For Cal OES Federal Non -Disaster Grant Programs
(d) The Applicant is authorized by the city council, governing board, or authorized
body to apply for federal assistance, and the institutional, managerial and
financial capability (including funds sufficient to pay the non-federal share of
project cost, if any) to ensure proper planning, management and completion
of the project described in this application; and
(e) Official executing this agreement is authorized by the Applicant.
This Proof of Authority must be maintained on file and readily available upon request.
2. Period of Performance
The period of performance is specified in the Award. The Applicant is only authorized
to perform allowable activities approved under the award, within the period of
performance.
3. Lobbying and Political Activities
As required by Section 1352, Title 31 of the United States Code (U.S.C.), for persons
entering into a contract, grant, loan, or cooperative agreement from an agency or
requests or receives from an agency a commitment providing for the United States to
insure or guarantee a loan, the Applicant certifies that:
(a) No federal appropriated funds have been paid or will be paid, by or on behalf
of the undersigned, to any person for influencing or attempting to influence an
officer or employee of an agency, a Member of Congress, an officer or
employee of Congress, or an employee of a Member of Congress in
connection with the awarding of any Federal contract, the making of any
federal grant, the making of any federal loan, the entering into of any
cooperative agreement, and the extension, continuation, renewal,
amendment, or modification of any federal contract, grant, loan, or
cooperative agreement.
(b) If any funds other than federal appropriated funds have been paid or will be
paid to any person for influencing or attempting to influence an officer or
employee of any agency, a Member of Congress, an officer or employee of
Congress, or an employee of a Member of Congress in connection with this
federal contract, grant, loan, or cooperative agreement, the undersigned shall
complete and submit Standard Form -LLL, "Disclosure Form to Report
Lobbying", in accordance with its instructions.
(c) The Applicant shall require that the language of this certification be included in
the award documents for all subawards at all tiers (including subcontracts,
subgrants, and contracts under grants, loans, and cooperative agreements)
and that all subrecipients shall certify and disclose accordingly.
Page 2 of 15 Initials
Cal OES
GOVERNOR'S OFFICE
OF EMERGENCY SERVICES
Standard Assurances
For Cal OES Federal Non -Disaster Grant Programs
The Applicant will also comply with provisions of the Hatch Act (5 U.S.C. §§ 1501- 1508
and §§ 7324-7328) which limit the political activities of employees whose principal
employment activities are funded in whole or in part with federal funds.
Finally, the Applicant agrees that federal funds will not be used, directly or indirectly,
to support the enactment, repeal, modification or adoption of any law, regulation or
policy without the express written approval from the California Governor's Office of
Emergency Services (Cal OES) or the federal awarding agency.
4. Debarment and Suspension
As required by Executive Orders 12549 and 12689, and 2 C.F.R. § 200.214 and codified
in 2 C.F.R. Part 180, Debarment and Suspension, the Applicant will provide protection
against waste, fraud, and abuse by debarring or suspending those persons deemed
irresponsible in their dealings with the federal government. The Applicant certifies that
it and its subrecipients:
(a) Are not presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from covered transactions by any federal
department or agency;
(b) Have not within a three-year period preceding this application been convicted
of or had a civil judgment rendered against them for commission of fraud or
a criminal offense in connection with obtaining, attempting to obtain, or
performing a public (federal, state, or local) transaction or contract under a
public transaction; violation of federal or state antitrust statutes or commission
of embezzlement, theft, forgery, bribery, falsification or destruction of records,
making false statements, or receiving stolen property;
(c) Are not presently indicted for or otherwise criminally or civilly charged by a
governmental entity (federal, state, or local) with commission of any of the
offenses enumerated in paragraph (2) (b) of this certification; and
(d) Have not within a three-year period preceding this application had one or
more public transaction (federal, state, or local) terminated for cause or
default.
Where the Applicant is unable to certify to any of the statements in this certification,
he or she shall attach an explanation to this application.
5. Non -Discrimination and Equal Employment Opportunity
The Applicant will comply with all state and federal statutes relating to non-
discrimination, including:
Page 3 of 15 Initials
Cal OE5
rl 11OVERNOR'S OFFICE
OF EMERGENCY SERVICES
Standard Assurances
For Cal OES Federal Non -Disaster Grant Programs
(a) Title VI of the Civil Rights Act of 1964 (Public Law (P.L.) 88-352 and 42 U.S.C. §
2000d et. seq.) which prohibits discrimination on the basis of race, color, or
national origin and requires that recipients of federal financial assistance take
reasonable steps to provide meaningful access to persons with limited English
proficiency (LEP) to their programs and services;
(b) Title IX of the Education Amendments of 1972, (20 U.S.C. §§ 1681-1683, and
1685-1686), which prohibits discrimination on the basis of sex in any federally
funded educational program or activity;
(c) Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794), which prohibits
discrimination against those with disabilities or access and functional needs;
(d) Americans with Disabilities Act (ADA) of 1990 (42 U.S.C. §§ 12101- 12213), which
prohibits discrimination on the basis of disability and requires buildings and
structures be accessible to those with disabilities and access and functional
needs;
(e) Age Discrimination Act of 1975, (42 U.S.C. §§ 6101-6107), which prohibits
discrimination on the basis of age;
(f) Public Health Service Act of 1912 (42 U.S.C. §§ 290 dd-2), relating to
confidentiality of patient records regarding substance abuse treatment;
(g) Title VIII of the Civil Rights Act of 1968 (42 U.S.C. § 3601 et seq.), relating to
nondiscrimination in the sale, rental or financing of housing as implemented by
the Department of Housing and Urban Development at 24 C.F.R. Part100. The
prohibition on disability discrimination includes the requirement that new
multifamily housing with four or more dwelling units—i.e., the public and
common use areas and individual apartment units (all units in buildings with
elevators and ground -floor units in buildings without elevators)— be designed
and constructed with certain accessible features (See 24 C.F.R. § 100.201);
(h) Executive Order 11246, which prohibits federal contractors and federally
assisted construction contractors and subcontractors, who do over $10,000 in
Government business in one year from discriminating in employment decisions
on the basis of race, color, religion, sex, sexual orientation, gender
identification or national origin;
(i) Executive Order 11375, which bans discrimination on the basis of race, color,
religion, sex, sexual orientation, gender identification, or national origin in hiring
and employment in both the United States federal workforce and on the part
of government contractors;
(j) California Public Contract Code § 10295.3, which prohibits discrimination based
on domestic partnerships and those in same sex marriages;
Page 4 of 15 Initials R
Cat OES
k
I
GOVERNOR'S OFFICE
OF EMERGENCY SERVICES
Standard Assurances
For Cal OES Federal Non -Disaster Grant Programs
(k) DHS policy to ensure the equal treatment of faith -based organizations, under
which the Applicant must comply with equal treatment policies and
requirements contained in 6 C.F.R. Part 19;
(1) The Applicant will comply with California's Fair Employment and Housing Act
(FEHA) (California Government Code §§ 12940, 12945, 12945.2), as applicable.
FEHA prohibits harassment and discrimination in employment because of
ancestry, familial status, race, color, religious creed (including religious dress
and grooming practices), sex (which includes pregnancy, childbirth,
breastfeeding and medical conditions related to pregnancy, childbirth or
breastfeeding), gender, gender identity, gender expression, sexual orientation,
marital status, national origin, ancestry, mental and physical disability, genetic
information, medical condition, age, pregnancy, denial of medical and family
care leave, or pregnancy disability leave, military and veteran status, and/or
retaliation for protesting illegal discrimination related to one of these
categories, or for reporting patient abuse in tax supported institutions;
(m)Any other nondiscrimination provisions in the specific statute (s) under which
application for federal assistance is being made; and
(n) The requirements of any other nondiscrimination statute(s) that may apply to this
application.
6. Drug -Free Workplace
As required by the Drug -Free Workplace Act of 1988 (41 U.S.C. § 701 et seq.),the
Applicant certifies that it will maintain a drug-free workplace and a drug-free
awareness program as outlined in the Act.
7. Environmental Standards
The Applicant will comply with state and federal environmental standards, including:
(a) California Environmental Quality Act (CEQA) (California Public Resources Code
§§ 21000-21177), to include coordination with the city or county planning
agency;
(b) CEQA Guidelines (California Code of Regulations, Title 14, Division 6, Chapter 3,
§§ 15000-15387);
(c) Federal Clean Water Act (CWA) (33 U.S.C. § 1251 et seq.), which establishes the
basic structure for regulating discharges of pollutants into the waters of the
Unitcd Statcs and regulating quality standards for surface waters;
(d) Federal Clean Air Act of 1955 (42 U.S.C. § 7401) which regulates air emissions
from stationary and mobile sources;
Page 5 of 15 Initials a.
C * Cal OES
GOVERNOR'S OFFICE
OF EMERGENCY SERVICES
Standard Assurances
For Cal OES Federal Non -Disaster Grant Programs
(e) Institution of environmental quality control measures under the National
Environmental Policy Act (NEPA) of 1969 (P.L. 91-190); the Council on
Environmental Quality Regulations for Implementing the Procedural Provisions
of NEPA; and Executive Order 12898 which focuses on the environmental and
human health effects of federal actions on minority and low-income
populations with the goal of achieving environmental protection for all
communities;
(f) Evaluation of flood hazards in floodplains in accordance with Executive Order
11988;
(g) Executive Order 11514 which sets forth national environmental standards;
(h) Executive Order 11738 instituted to assure that each federal agency
empowered to enter into contracts for the procurement of goods, materials, or
services and each federal agency empowered to extend federal assistance by
way of grant, loan, or contract shall undertake such procurement and
assistance activities in a manner that will result in effective enforcement of the
Clean Air Act and the Federal Water Pollution Control Act Executive Order
11990 which requires preservation of wetlands;
(i) The Safe Drinking Water Act of 1974, (P.L. 93-523);
(j) The Endangered Species Act of 1973, (P.L. 93-205);
(k) Assurance of project consistency with the approved state management
program developed under the Coastal Zone Management Act of 1972
(16 U.S.C. §§ 1451 et seq.);
(1) Conformity of Federal Actions to State (Clear Air) Implementation Plans under
Section 176(c) of the Clean Air Act of 1955, as amended (42 U.S.C. §§7401 et
seq.);
(m) Wild and Scenic Rivers Act of 1968 (16 U.S.C. § 1271 et seq.) related to
protecting components or potential components of the national wild and
scenic rivers system.
The Applicant shall not be: 1) in violation of any order or resolution promulgated by
the State Air Resources Board or an air pollution district; 2) subject to a cease and
desist order pursuant to § 13301 of the California Water Code for violation of waste
discharge requirements or discharge prohibitions; or 3) determined to be in violation
of federal law relating to air or water pollution.
Page 6 of 15 Initials-
Lw CalOES
GOVERNOR'S OFFICE
OF EMERGENCY SERVICES
Standard Assurances
For Cal OES Federal Non -Disaster Grant Programs
8. Audits
For subrecipients expending $750,000 or more in federal grant funds annually, the
Applicant will perform the required financial and compliance audits in accordance
with the Single Audit Act Amendments of 1996 and Title 2 of the Code of Federal
Regulations, Part 200, Subpart F Audit Requirements.
Cooperation and Access to Records
The Applicant must cooperate with any compliance reviews or investigations
conducted by DHS. In accordance with 2 C.F.R. § 200.337, the Applicant will give the
awarding agency, the Comptroller General of the United States and, if appropriate,
the state, through any authorized representative, access to and the right to examine
all records, books, papers, or documents related to the award. The Applicant will
require any subrecipients, contractors, successors, transferees and assignees to
acknowledge and agree to comply with this provision.
10. Conflict of Interest
The Applicant will establish safeguards to prohibit the Applicant's employees from
using their positions for a purpose that constitutes or presents the appearance of
personal or organizational conflict of interest, or personal gain.
11. Financial Management
False Claims for Payment - The Applicant will comply with 31 U.S.0 §§ 3729-3733
which provides that Applicant shall not submit a false claim for payment,
reimbursement, or advance.
12. Reporting - Accountability
The Applicant agrees to comply with applicable provisions of the Federal Funding
Accountability and Transparency Act (FFATA) (P.L. 109-282), including but not limited
to (a) the reporting of subawards obligating $30,000 or more in federal funds, and (b)
executive compensation data for first-tier subawards as set forth in 2 C.F.R. Part 170,
Appendix A. The Applicant also agrees to comply with the requirements set forth in
the government -wide financial assistance award term regarding the System for
Award Management and Universal Identifier Requirements located at 2 C.F.R. Part
25, Appendix A.
13. Whistleblower Protections
The Applicant must comply with statutory requirements for whistleblower protections
at 10 U.S.C. § 2409, 41 U.S.C. § 4712, and 10 U.S.C. § 2324, 41 U.S.C. § 4304 and § 4310_
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* = Cali OES
{ GOVERNOR'S OFFICE
�r OF EMERGENCY SERVICES
Standard Assurances
For Cal OES Federal Non -Disaster Grant Programs
14. Human Trafficking
The Applicant will comply with the requirements of Section 106(g) of the Trafficking
Victims Protection Act of 2000, as amended (22 U.S.C. § 7104) which prohibits the
Applicant or its subrecipients from: (1) engaging in trafficking in persons during the
period of time that the award is in effect; (2) procuring a commercial sex act during
the period of time that the award is in effect; or (3) using forced labor in the
performance of the award or subawards under the award.
15. Labor Standards
The Applicant will comply with the following federal labor standards:
(a) The Davis -Bacon Act (40 U.S.C. §§ 276a to 276a-7), as applicable, and the -
Copeland Act (40 U.S.C. § 3145 and 18 U.S.C. § 874) and the Contract Work
Hours and Safety Standards Act (40 U.S.C. §§ 327-333), regarding labor
standards for federally -assisted construction contracts or subcontracts, and
(b) The Federal Fair Labor Standards Act (29 U.S.C. § 201 et al.) as they apply to
employees of institutes of higher learning (IHE), hospitals and other non-profit
organizations.
16. Worker's Compensation
The Applicant must comply with provisions which require every employer to be
insured to protect workers who may be injured on the job at all times during the
performance of the work of this Agreement, as per the workers compensation laws
set forth in California Labor Code §§ 3700 et seq.
17. Property -Related
If applicable to the type of project funded by this federal award, the Applicant will:
(a) Comply with the requirements of Titles II and III of the Uniform Relocation
Assistance and Real Property Acquisition Policies Act of 1970 (P.L. 91-646) which
provide for fair and equitable treatment of persons displaced or whose
property is acquired as a result of federal or federally -assisted programs. These
requirements apply to all interests in real property acquired for project purposes
regardless of federal participation in purchase;
(b) Comply with flood insurance purchase requirements of Section 102(a) of the
Flood Disaster Protection Act of 1973 (P.L. 93-234) which requires federal award
subrecipients in a special flood hazard area to participate in the program and
to purchase flood insurance if the total cost of insurable construction and
acquisition is $10,000 or more;
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Cal SES
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Standard Assurances
For Cal OES Federal Non -Disaster Grant Programs
(c) Assist the awarding agency in assuring compliance with Section 106 of the
National Historic Preservation Act of 1966, as amended (16 U.S.C. § 470),
Executive Order 11593 (identification and protection of historic properties), and
the Archaeological and Historic Preservation Act of 1974 (16U.S.C. § 469a-1 ct
seq.); and
(d) Comply with the Lead -Based Point Poisoning Prevention Act (42 U.S.C. § 4831
and 24 CFR Part 35) which prohibits the use of lead-based paint in construction
or rehabilitation of residence structures.
18. Certifications Applicable Only to Federally -Funded Construction Projects
For all construction projects, the Applicant will:
(a) Not dispose of, modify the use of, or change the terms of the real property title
or other interest in the site and facilities without permission and instructions from
the awarding agency. Will record the federal awarding agency directives and
will include a covenant in the title of real property acquired in whole or in part
with federal assistance funds to assure nondiscrimination during the useful life of
the project;
(b) Comply with the requirements of the awarding agency with regard to the
drafting, review and approval of construction plans and specifications; and
(c) Provide and maintain competent and adequate engineering supervision at
the construction site to ensure that the complete work conforms with the
approved plans and specifications and will furnish progressive reports and such
other information as may be required by the assistance awarding agency or
State.
19. Use of Cellular Device While Driving is Prohibited
The Applicant is required to comply with California Vehicle Code sections 23123 and
23123.5. These laws prohibit driving motor vehicle while using an electronic wireless
communications device to write, send, or read a text -based communication. Drivers
are also prohibited from the use of a wireless telephone without hands-free listening
and talking, unless to make an emergency call to 911, law enforcement, or similar
services.
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Cal OES
OOVERNOR'S OFFICE
OF EMERGENCY SERVICES
Standard Assurances
For Cal OES Federal Non -Disaster Grant Programs
20. California Public Records Act and Freedom of Information Act
The Applicant acknowledges that all information submitted in the course of applying
for funding under this program, or provided in the course of an entity's grant
management activities that are under Federal control, is subject to the Freedom of
Information Act (FOIA), 5 U.S.C. § 552, and the California Public Records Act,
California Government Code section 6250 et seq. The Applicant should consider
these laws and consult its own Statc and local laws and regulations regarding the
release of information when reporting sensitive matters in the grant application,
needs assessment, and strategic planning process.
HOMELAND SECURITY GRANT PROGRAM (HSGP) -
PROGRAM SPECIFIC ASSURANCES CERTIFICATIONS
21. Acknowledgment of Federal Funding from DHS
The Applicant must acknowledge its use of federal funding when issuing statements,
press releases, requests for proposals, bid invitations, and other documents describing
projects or programs funded in whole or in part with federal funds.
22. Activities Conducted Abroad
The Applicant must ensure that project activities carried on outside the United States
are coordinated as necessary with appropriate government authorities and that
appropriate licenses, permits, or approvals are obtained.
23. Best Practices for Collection and Use of Personally Identifiable Information (PII)
DHS defines personally identifiable information (PII) as any information that permits the
identity of an individual to be directly or indirectly inferred, including any information
that is linked or linkable to that individual. If the Applicant collects P11, the Applicant is
required to have a publicly -available privacy policy that describes standards on the
usage and maintenance of PII they collect. The Applicant may refer to the DHS
Privacy Impact Assessments: Privacy Guidance and Privacy template as a useful
resource.
24. Copyright
The Applicant must affix the applicable copyright notices of 17 U.S.C. §§ 401 or 402 and
an acknowledgement of U.S. Government sponsorship (including the award number)
to any work first produced under federal financial assistance awards.
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I OVERNOR'S OFFICE
��� OF EMERGENCY SERVICES
Standard Assurances
For Cal OES Federal Non -Disaster Grant Programs
25. Duplication of Benefits
Any cost allocable to a particular federal financial assistance award provided for in
2 C.F.R. Part 200, Subpart E may not be charged to other federal financial assistance
awards to overcome fund deficiencies, to avoid restrictions imposed by federal
statutes, regulations, or federal financial assistance award terms and conditions, or for
other reasons. However, these prohibitions would not preclude the Applicant from
shifting costs that are allowable under two or more awards in accordance with
existing federal statutes, regulations, or the federal financial assistance award terms
and conditions.
26. Energy Policy and Conservation Act
The Applicant must comply with the requirements of 42 U.S.C. § 6201 which contain
policies relating to energy efficiency that are defined in the state energy
conservation plan issued in compliance with this Act.
27. Federal Debt Status
The Applicant is required to be non -delinquent in its repayment of any federal debt.
Examples of relevant debt include delinquent payroll and other taxes, audit
disallowances, and benefit overpayments. See OMB Circular A-129.
28. Fly America Act of 1974
The Applicant must comply with Preference for U.S. Flag Air Carriers: (air carriers
holding certificates under 49 U.S.C. § 41 102) for international air transportation of
people and property to the extent that such service is available, in accordance with
the International Air Transportation Fair Competitive Practices Act of 1974 (49 U.S.C. §
40118) and the interpretative guidelines issued by the Comptroller General of the
United States in the March 31, 1981, amendment to Comptroller General Decision 6-
138942.
29. Hotel and Motel Fire Safety Act of 1990
In accordance with Section 6 of the Hotel and Motel Fire Safety Act of 1990, the
Applicant must ensure that all conference, meeting, convention, or training space
funded in whole or in part with federal funds complies with the fire prevention and
control guidelines of the Federal Fire Prevention and Control Act of 1974, as
amended, 15 U.S.C. § 2225a.
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` GOVERNOR'S OFFICE
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Standard Assurances
For Cal OES Federal Non -Disaster Grant Programs
30. Non -supplanting Requirement
If the Applicant receives federal financial assistance awards made under programs
that prohibit supplanting by law, the Applicant must ensure that federal funds do not
replace (supplant) funds that have been budgeted for the same purpose through
non- federal sources.
31. Patents and Intellectual Property Rights
Unless otherwise provided by law, the Applicant is subject to the Bayh-Dole Act, Pub.
L. No. 96-517, as amended, and codified in 35 U.S.C. § 200 et seq. The Applicant is
subject to the specific requirements governing the development, reporting, and
disposition of rights to inventions and patents resulting from financial assistance
awards located at 37 C.F.R. Part 401 and the standard patent rights clause located
at 37 C.F.R. § 401.14.
32. SAFECOM
If the Applicant receives federal financial assistance awards made under programs
that provide emergency communication equipment and its related activities, the
Applicant must comply with the SAFECOM Guidance for Emergency Communication
Grants, including provisions on technical standards that ensure and enhance
interoperable communications.
33. Terrorist Financing
The Applicant must comply with Executive Order 13224 and U.S. law that prohibit
transactions with, and the provisions of resources and support to, individuals and
organizations associated with terrorism. The Applicant is legally responsible for
ensuring compliance with the Order and laws.
34. Reporting of Matters Related to Recipient Integrity and Performance
If the total value of the Applicant's currently active grants, cooperative agreements,
and procurement contracts from all federal assistance offices exceeds $10,000,000 for
any period of time during the period of performance of this federal financial
assistance award, the Applicant must comply with the requirements set forth in the
government -wide Award Term and Condition for Recipient Integrity and
Performance Matters located at 2 C.F.R. Part 200, Appendix XII, the full text of which is
incorporated here by reference in the award terms and conditions.
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Cal OES
OOFFICE
OFF EMERGENCY
CY SERVICES
Standard Assurances
For Cal OES Federal Non -Disaster Grant Programs
35. USA Patriot Act of 2001
The Applicant must comply with requirements of the Uniting and Strengthening
America by Providing Appropriate Tools Required to Intercept and Obstruct Terrorism
Act (USA PATRIOT Act), which amends 18 U.S.C. §§ 175-175c.
36. Use of DHS Seal, Logo, and Flags
The Applicant must obtain permission from their DHS Financial Assistance Office, prior
to using the DHS seal (s), logos, crests or reproductions of flags or likenesses of DHS
agency officials, including use of the United States Coast Guard seal, logo, crests or
reproductions of flags or likenesses of Coast Guard officials.
37. Performance Goals
In addition to the Biannual Strategy Implementation Report submission requirements
outlined in the Preparedness Grants Manual, the Applicant must demonstrate how
the grant -funded project addresses the core capability gap associated with each
project and identified in the Threat and Hazard Identification and Risk Analysis or
Stakeholder Preparedness Review or sustains existing capabilities, as applicable. The
capability gap reduction or capability sustainment must be addressed in the Project
Description of the BSIR for each project.
38. Applicability of DHS Standard Terms and Conditions to Tribes
The DHS Standard Terms and Conditions are a restatement of general requirements
imposed upon the Applicant and flow down to any of its subrecipients as a matter of
law, regulation, or executive order. If the requirement does not apply to Indian tribes
or there is a federal law or regulation exempting its application to Indian tribes, then
the acceptance by Tribes of, or acquiescence to, DHS Standard Terms and
Conditions does not change or alter its inapplicability to an Indian tribe. The
execution of grant documents is not intended to change, alter, amend, or impose
additional liability or responsibility upon the Tribe where it does not already exist.
39. Required Use of American Iron, Steel, Manufactured Products, and Construction
Materials
The Applicant must comply with the "Build America, Buy America" Act (BABAA),
enacted as part of the Infrastructure Investment and Jobs Act and Executive Order
14005. Applicants receiving a federal award subject to BABAA requirements may not
use federal financial assistance funds for infrastructure projects unless:
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` GOVERNOR'S OFFICE
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Standard Assurances
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(a) All iron and steel used in the project are produced in the United States - this
means all manufacturing processes, from the initial melting stage through the
application of coatings, occurred in the United States;
(b) All manufactured products used in the project are produced in the United
States - this means the manufactured product was manufactured in the
United States; and the cost of the components of the manufactured product
that are mined, produced, or manufactured in the United States is greater
than 55 percent of the total cost of all components of the manufactured
product, unless another standard for determining the minimum amount of
domestic content of the manufactured product has been established under
applicable law or regulation; and
(c) All construction materials are manufactured in the United States - this means
that all manufacturing processes for the construction material occurred in the
United States.
The "Buy America" preference only applies to articles, materials, and supplies that
are consumed in, incorporated into, or affixed to an infrastructure project. It does not
apply to tools, equipment, and supplies, such as temporary scaffolding, brought to
the construction site and removed at or before the completion of the infrastructure
project. Nor does a Buy America preference apply to equipment and furnishings,
such as movable chairs, desks, and portable computer equipment, that are used at
or within the finished infrastructure project but are not an integral part of the structure
or permanently affixed to the infrastructure project.
Per section 70914(c) of BABAA, FEMA may waive the application of a Buy America
preference under an infrastructure program in certain cases.
On July 1, 2022, OMB approved FEMA's General Applicability Public Interest Waiver of
the BABAA requirements to be effective for a period of six months, through January 1,
2023. Applicants will not be required to follow the BABAA requirements for FEMA
awards made, and any other funding FEMA obligates, during this waiver period. For
any new awards FEMA makes after January 1, 2023, as well as new funding FEMA
obligates to existing awards or through renewal awards where the new funding is
obligated after January 1, 2023, Applicants will be required to follow the BABAA
requirements unless another waiver is requested and approved.
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Cai OES
GOVERNOR'S OFFICE
OF EMERGENCY SERVICES
Standard Assurances
For Cal OES Federal Non -Disaster Grant Programs
IMPORTANT
The purpose of these assurances is to obtain federal and state financial assistance,
including any and all federal and state grants, loans, reimbursement, contracts, etc.
Applicant recognizes and agrees that state financial assistance will be extended based
on the representations made in these assurances. These assurances are binding on
Applicant, its successors, transferees, assignees, etc. as well as any of its subrecipients.
Failure to comply with any of the above assurances may result in suspension, termination,
or reduction of grant funds.
All appropriate documentation, as outlined above, must be maintained on file by the
Applicant and available for Cal CIES or public scrutiny upon request. Failure to comply
with these requirements may result in suspension of payments under the grant or
termination of the grant or both and the Applicant may be ineligible for award of any
future grants if Cal CIES determines that the Applicant: (1) has made false certification,
or (2) violates the certification by failing to carry out the requirements as noted above.
All of the language contained within this document must be included in the award
documents for all subawards at all tiers. Applicants are bound by the Department of
Homeland Security Standard Terms and Conditions 2022, Version 3, hereby incorporated
by reference, which can be found at: https://www.dhs.gov/publication/fy15-dhs-
standard-terms-and-conditions.
The undersigned represents that he/she is authorized to enter into this agreement for and
on behalf of the Applicant.
Applicant: caunrry o
Signature of Authorized Agent:
Printed Name of Authorized Agent:. 221)
Title: ��W'� P 0 — c6a Date:
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