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HomeMy WebLinkAboutAGMT - Engineering Solutions Services Inc (Grant Writing and Managemenet Services) PROFESSIONAL SERVICES AGREEMENT for Grant Writing and Management Services between _•••'�F S EAR BF�i ,�aP ORgT` ,, Fp '4y.I r �4'"tiOUNT`1 ,,,=•'" City of Seal Beach 211 - 8th Street Seal Beach, CA 90740 Engineering Solutions Services, Inc. 23232 Peralta Drive, Suite 112 Laguna Hills, CA 92653 (949) 797-6055 This Professional Service Agreement ("the Agreement") is made as of November 18, 2024 (the "Effective Date"), by and between Engineering Solutions Services, Inc. ("Consultant"), a California corporation, and the City of Seal Beach ("City"), a California charter city, (collectively, "the Parties"). RECITALS A. City desires certain professional grant writing and management services. B. Pursuant to the authority provided by its City Charter and Seal Beach Municipal Code § 3.20.025(C), City solicited a proposal from Consultant for performance of professional services and as further defined and described with specificity in Section 1.0 of this Agreement. Consultant submitted a proposal dated November 6, 2024 to perform the professional services defined and described in Section 1.0 of this Agreement. C. Consultant represents that the principal members of its firm are qualified professionals and are fully qualified to perform the professional services contemplated by this Agreement by virtue of its experience, and the training, education and expertise of its principals and employees. D. City desires to retain Consultant as an independent contractor and Consultant desires to serve City to perform those professional services in accordance with the terms and conditions of this Agreement. NOW THEREFORE, in consideration of the Parties' performance of the promises, covenants, and conditions stated herein, the Parties hereto agree as follows. AGREEMENT 1.0 Scope of Services 1.1. Consultant's Services. Strictly on an on-call basis, and in compliance with all terms, conditions and provisions of this Agreement, Consultant shall provide those services (collectively "Services") set forth in the Consultant's accepted Proposal ("Proposal"), attached hereto as Exhibit A and incorporated herein by this reference, all to City's reasonable satisfaction. The Services relate to the following City project: Grant Writing and Management Services. Given the on-call nature of this Agreement, Consultant acknowledges that there is no guarantee that City shall request any Services hereunder 1.2. Agreement Documents; Order of Precedence. 1.2.1. The Agreement Documents include this Agreement itself, and all of the following: (i) the Proposal (Exhibit A); and ii) Terms for Compliance with California Labor Law Requirements (Exhibit B); all of which are incorporated herein by this reference. 1.2.2. In the event of any inconsistency or conflict between this Agreement and any Exhibit or incorporated documents, the order of precedence shall be as follows: (i) this Agreement; and then (ii) Exhibit B (Terms for 2 of 22 Compliance with California Labor Law Requirements); and then (iii) Exhibit A (the Proposal), shall control. In the event there is any conflict between the Agreement, on the one hand, and Exhibits A and B on the other hand, the Agreement shall control. 1.3. Standard of Care. As a material inducement to City to enter into this Agreement, Consultant hereby represents that it has the experience necessary to undertake the Services to be provided. In light of such status and experience, Consultant hereby covenants that it shall follow the customary professional standards in performing all Services. City relies upon the skill of Consultant, and Consultant's staff, if any, to do and perform the Services in a skillful, competent, and professional manner, and Consultant and Consultant's staff, shall perform the Services in such manner. Consultant shall, at all times, meet or exceed any and all applicable professional standards of care generally exercised by like professionals under similar circumstances and in a manner reasonably satisfactory to City. The acceptance of Consultant's work by the City shall not operate as a release of Consultant from such standard of care and workmanship. 1.4. Familiarity with Services. By executing this Agreement, Consultant represents that, to the extent required by the standard of practice, Consultant (i) has investigated and considered the scope and level of services to be performed, (ii) has carefully considered how the Services should be performed, and (iii) understands the facilities, difficulties and restrictions attending performance of the Services under this Agreement. Consultant represents that Consultant, to the extent required by the standard of practice, has investigated any areas of work, as applicable, and is reasonably acquainted with the conditions therein. Should Consultant discover any latent or unknown conditions, which will materially affect the performance of services, Consultant shall immediately inform City of such fact and shall not proceed except at Consultant's risk until written instructions are received from City's Representative. 1.5. Compliance with Laws. In performing this Agreement, Consultant shall comply with all applicable provisions of federal, state, and local law. 1.6. Additional Services. Consultant will not be compensated for any work performed not specified in the Scope of Services unless City authorizes such work in advance and in writing. The City Manager may authorize extra work to fund unforeseen conditions up to the amount approved at the time of award by the City Manager. Payment for additional work in excess of this amount requires prior City Manager authorization 2.0 Term 2.1. Original Term. The term of this Agreement shall commence as of the Effective Date and shall continue for a term of one (1) year ("Original Term") and shall expire at midnight on November 18, 2025, unless sooner terminated or extended as provided by this Agreement. 3 of 22 2.2. Extensions. City, at its sole option, may elect to extend the Original Term of this Agreement, upon the same terms and conditions, for up to one (1) additional one-year term ("extension"), by providing written notice to Consultant at least one month prior to the expiration of an existing term. If timely elected by City, the first extension shall have a term extending from November 18, 2025 through and including November 18, 2026, unless sooner terminated or extended pursuant to this Agreement. Any extension shall not be effective except upon execution of a written amendment to this Agreement signed by the City Manager and Consultant's authorized representatives. 3.0 Consultant's Compensation 3.1. Original Term. In consideration of Consultant's performance of the Services described in Section 1.0, City will pay Consultant in accordance with the hourly rates shown on the fee schedule set forth in Exhibit A for the Services but in no event will City pay more than the total not-to-exceed amount of $40,000 (Forty Thousand dollars and 00/100) for the Original Term. Payment for any additional work authorized by City pursuant to Subsection 1.6 will be compensated in accordance with the fee schedule set forth in Exhibit A, and shall not exceed the cumulative amount established by the City Manager at the time of award for the Original Term. 3.2. Extensions. In the event that City elects to extend the Original Term in accordance with Subsection 2.2 of this Agreement, and in consideration of Consultant's performance of the Services set forth in Section 1.0, City will pay Consultant in accordance with the hourly rates shown on the fee schedule set forth in Exhibit A for Services but in no event will City pay more than the total not-to-exceed amount of $40,000 (Forty Thousand dollars and 00/100) for each extension. Payment for any additional work authorized by City for each extension pursuant to Subsection 1.6 will be compensated in accordance with the fee schedule set forth in Exhibit A, and shall not exceed the cumulative amount established by the City Manager at the time of award for each extension. 4.0 Method of Payment Consultant shall submit to City monthly invoices for all Services rendered pursuant to this Agreement. Such invoices shall be submitted within 15 days of the end of the month during which the Services were rendered and shall describe in detail the Services rendered during the period, the days worked, number of hours worked, the hourly rates charged, and the Services performed for each day in the period. City will pay Consultant within 30 days of receiving Consultant's invoice. City will not withhold any applicable federal or state payroll and other required taxes, or other authorized deductions from payments made to Consultant. 4 of 22 • 5.0 Termination 5.1. Termination by City. 5.1.1. This Agreement may be terminated by City, without cause, upon giving Consultant written notice thereof not less than 30 days prior to the date of termination. 5.1.2. This Agreement may be terminated by City upon 10 days' notice to Consultant if Consultant fails to provide satisfactory evidence of renewal or replacement of comprehensive general liability insurance as required by this Agreement at least 20 days before the expiration date of the previous policy. 5.2. Termination by Consultant. This Agreement may be terminated by Consultant based on reasonable cause, by serving written notice of termination to City, provided that Consultant has first served City with a written notice of default and demand to cure, and City has failed to cure such default within 30 days of receipt of such notice. 5.3. Obligations Upon Termination. Unless otherwise specified in the notice of termination, Consultant shall cease all work under this Agreement immediately upon receipt of notice of termination from City under Subsection 5.1, or immediately upon the effective termination date. Upon termination, City shall be immediately given title to and possession of all Work Product (as defined in Subsection 11.1 of this Agreement) and all other documents, writings, and/or deliverables produced or developed pursuant to this Agreement. Provided that Consultant is not then in breach, City shall pay Consultant all undisputed amounts for any portion of the Services satisfactorily completed prior to termination, based on the reasonable value of the Services rendered. If said termination occurs prior to completion of any specific task for which a payment request has not been received, the charge for Services performed shall be the reasonable value of such Services, based on an amount agreed to by City and Consultant. City shall not be liable for any costs other than the charges or portions thereof which are specified herein. In no event shall Consultant be entitled to payment for unperformed services or services within the Scope of Services performed prior to the effective date of this Agreement; and Consultant shall not be entitled to receive more than the amount that would be paid to Consultant for the full performance of the Services up to date of termination. Consultant shall have no other claim against City by reason of such termination, including any claim for compensation or damages. 6.0 Party Representatives 6.1. The City Manager is City's representative for purposes of this Agreement. 5 of 22 6.2. Sudi Shoja is the Consultant's primary representative for purposes of this Agreement. Sudi Shoja shall be responsible during the term of this Agreement for directing all activities of Consultant and devoting sufficient time to personally supervise the Services hereunder. Consultant may not change its representative without the prior written approval of City, which approval shall not be unreasonably withheld. 7.0 Notices 7.1. All notices permitted or required under this Agreement shall be deemed made when personally delivered or when mailed 48 hours after deposit in the United States Mail, first class postage prepaid and addressed to the party at the following addresses: To City: City of Seal Beach 211-8th Street Seal Beach, California 90740 Attn: City Manager To Consultant: Engineering Solutions Services, Inc. 23232 Peralta Drive, Suite 112 Laguna Hills, CA 92653 Attn: Sudi Shoja 7.2. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service. 8.0 Permits and Licenses Consultant and all of Consultant's employees and other personnel shall obtain and maintain during the Agreement term all necessary licenses, registrations, permits and certificates required by law for the provision of the Services under this Agreement, including a business license as required by the Seal Beach Municipal Code. 9.0 Independent Contractor 9.1. Consultant is an independent contractor and not an employee of City. All work or other Services provided pursuant to this Agreement shall be performed by Consultant or by Consultant's employees or other personnel under Consultant's supervision. Consultant will determine the means, methods, and details by which Consultant's employees and other personnel will perform the Services. Consultant shall be solely responsible for the satisfactory work performance of all personnel engaged in performing the Services and compliance with the customary professional standards. 6 of 22 9.2. All of Consultant's employees and other personnel performing any of the Services under this Agreement on behalf of Consultant shall also not be employees of City and shall at all times be under Consultant's exclusive direction and control. Consultant and Consultant's personnel shall not supervise any of City's employees; and City's employees shall not supervise Consultant's personnel. Consultant's personnel shall not wear or display any City uniform, badge, identification number, or other information identifying such individual as an employee of City; and Consultant's personnel shall not use any City e-mail address or City telephone number in the performance of any of the Services under this Agreement. Consultant shall acquire and maintain at its sole cost and expense such vehicles, equipment and supplies as Consultant's personnel require to perform any of the Services required by this Agreement. Consultant shall perform all Services off of City premises at locations of Consultant's choice, except (i) as otherwise required for the performance of Services on City real property, facilities, vehicles or equipment; (ii) as otherwise may from time to time be necessary in order for Consultant's personnel to receive projects from City, review plans on file at City, pick up or deliver any work product related to Consultant's performance of any Services under this Agreement, or (iii) as may be necessary to inspect or visit City locations and/or private property to perform such Services. City may make a computer available to Consultant from time to time for Consultant's personnel to obtain information about or to check on the status of projects pertaining to the Services under this Agreement. 9.3. In addition to all other provisions of this Agreement, Consultant shall be responsible for and pay all wages, salaries, benefits and other amounts due to Consultant's personnel in connection with their performance of any Services under this Agreement and as required by law. Consultant shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: Social Security taxes, other retirement or pension benefits, income tax withholding, unemployment insurance, disability insurance, and workers' compensation insurance. Notwithstanding any other agency, State, or federal policy, rule, regulation, statute or ordinance to the contrary, Consultant and any of its officers, employees, agents, servants, and subcontractors providing any of the Services under this Agreement shall not become entitled to, and hereby waive any claims to, any wages, salaries, compensation, benefit or any incident of employment by City, including but not limited to, eligibility to enroll in, or reinstate to membership in, the California Public Employees Retirement System ("PERS") as an employee of City, and entitlement to any contribution to be paid by City for employer contributions or employee contributions for PERS benefits. 9.4. Consultant shall defend, indemnify and hold harmless City, its elected and appointed officials, officers, employees, agents, servants, volunteers, and those City agents serving as independent contractors in the role of City officials, from any and all liability, damages, claims, costs and expenses of any nature to the extent arising from, caused by, or relating to Consultant's personnel 7 of 22 practices. or to the extent arising from, caused by or relating to the violation of any of the provisions of this Section 9.0. In addition to all other remedies available under law, City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant's failure to promptly pay to City any reimbursement or indemnification arising under this Section. This duty of indemnification is in addition to Consultant's duty to defend, indemnify and hold harmless as set forth in any other provision of this Agreement. Consultant's covenants and obligations under this Section shall survive the expiration or termination of this Agreement. 10.0 PERS Compliance and Indemnification 10.1. General Requirements. The Parties acknowledge that City is a local agency member of PERS, and as such has certain pension reporting and contribution obligations to PERS on behalf of qualifying employees. Consultant agrees that, in providing its employees and any other personnel to City to perform any work or other Services under this Agreement, Consultant shall assure compliance with the Public Employees' Retirement Law ("PERL"), commencing at Government Code § 20000, as amended by the Public Employees' Pension Reform Act of 2013 ("PEPRA"), and the regulations of PERS, as amended from time to time. Without limitation to the foregoing, Consultant shall assure compliance with regard to personnel who have active or inactive membership in PERS and to those who are retired annuitants and in performing this Agreement shall not assign or utilize any of its personnel in a manner that will cause City to be in violation of the PERL, PEPRA or any other applicable retirement laws and regulations. 10.2. Indemnification. To the maximum extent permitted by law, Consultant shall defend, indemnify and hold harmless City, its elected and appointed officials, officers, employees, agents, servants, volunteers, and those City agents serving as independent contractors in the role of City officials, from any and all liability, damages, claims, costs and expenses of any nature to the extent arising from, caused by, or relating to Consultant's violation of any provisions of this Section 10.0. This duty of indemnification is in addition to Consultant's duty to defend, indemnify and hold harmless as set forth in any other provision of this Agreement. Consultant's covenants and obligations under this Section shall survive the expiration or termination of this Agreement. 11.0 Ownership of Work Product 11.1. Unless otherwise agreed upon in writing, all field notes and other notes, draft and final reports, drawings, specifications, data, surveys, studies, plans, maps, models, photographs, images, ideas, concepts, designs including but not limited to website designs, source code, object code, computer files, electronic data and/or electronic files, other media of any kind whatsoever, and 8 of 22 any other documents and written material of any kind, created, developed, prepared or used by Consultant in the performance of this Agreement (collectively "Work Product") shall be considered "works made for hire," for the benefit of City. Upon completion of, or in the event of termination or expiration of this Agreement, all Work Product and any and all intellectual property rights arising from their creation, including, but not limited to, all copyrights and other proprietary rights, shall be and remain the property of City without restriction or limitation upon their use, duplication or dissemination by City upon final payment being made in accordance with Subsection 5.3, and may be used, reused or otherwise disposed of by City for any purpose without Consultant's consent; provided that any use, reuse or modification of the Work Product by City for any purpose other than the purpose for which the Work Product was prepared or provided under this Agreement shall be at City's own risk. Consultant shall not obtain or attempt to obtain copyright protection as to any of the Work Product. 11.2. Consultant hereby assigns to City all ownership and any and all intellectual property rights to the Work Product that are not otherwise vested in City pursuant to Subsection 11.1. 11.3. Consultant warrants and represents that it has secured all necessary licenses, consents or approvals to use any instrumentality, thing or component as to which any intellectual property right exists, including computer software, used in the rendering of the Services and the production of all Work Product produced under this Agreement, and that City has full legal title to and the right to reproduce the Work Product for any purpose. Consultant shall defend, indemnify and hold City, its elected and appointed officials, officers, employees, agents, servants, attorneys, volunteers, and those City agents serving as independent contractors in the role of City officials, harmless from any loss, claim or liability in any way related to a claim that City's use of any of the Work Product violates federal, state or local laws, or any contractual provisions, or any laws relating to trade names, licenses, franchises, copyrights, patents or other means of protecting intellectual property rights and/or interests in products or inventions. Consultant shall bear all costs arising from the use of patented, copyrighted, trade secret or trademarked documents, materials, equipment, devices or processes in connection with its provision of the Services and Work Product produced under this Agreement. In the event the use of any of the Work Product or other deliverables hereunder by City is held to constitute an infringement and the use of any of the same is enjoined, Consultant, at its expense, shall: (i) secure for City the right to continue using the Work Product and other deliverables by suspension of any injunction, or by procuring a license or licenses for City; or (ii) modify the Work Product and other deliverables so that they become non-infringing while remaining in compliance with the requirements of this Agreement. Consultant's covenants and obligations under this Section shall survive the expiration or termination of this Agreement. 9 of 22 11.4. Upon expiration or termination of the Agreement, Consultant shall deliver to City all Work Product and other deliverables related to any Services performed pursuant to this Agreement without additional cost or expense to City. If Consultant prepares a document on a computer, Consultant shall provide City with said document both in a printed format and in an electronic format that is acceptable to City. 12.0 Confidentiality 12.1. Consultant may have access to financial, accounting, statistical, and personnel data of individuals and City employees, trade secrets, and/or other information that may be protected under other applicable laws relating to privacy, confidentiality and/or privilege. Consultant covenants that all Work Product (as defined in Subsection 11.1) and/or any other data, documents, writings, discussion or other information created, developed, received or provided by Consultant for performance of this Agreement are confidential unless such information is in the public domain or already known to Consultant. Consultant shall not release or disclose any such Work Product, data, documents, writings, discussion or other information to persons or entities other than City without prior written authorization by City. City shall grant such authorization if applicable law requires disclosure. Consultant, its officers, employees, agents, servants, and/or subcontractors shall not without written authorization from the City Manager or unless requested in writing by the City Attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the Services performed under this Agreement or relating to any project or property located within City. Response to a subpoena or court order shall not be considered "voluntary," provided Consultant gives City timely notice of such court order or subpoena. 12.1. Consultant shall promptly notify City should Consultant, its officers, employees, agents, servants, and/or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed thereunder or with respect to any project or property located within City. City may, but has no obligation to, represent Consultant or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant. However, City's right to review any such response does not imply or mean the right by City to control, direct or rewrite the response. 12.2. Consultant's covenants and obligations under this Section shall survive the termination or expiration of this Agreement. 10 of 22 13.0 Subcontractors No portion of this Agreement shall be subcontracted without the prior written approval of City, and any subcontracting shall be at Consultant's sole cost and expense. Consultant is fully responsible to City for the performance of any and all subcontractors, and Consultant shall monitor and review all work and other services performed by any subcontractor to ensure that all Services performed by such subcontractor comply with the requirements and provisions of this Agreement. 14.0 Prohibition Against Assignment, Transfer or Delegation Consultant shall not assign or transfer this Agreement or any of its rights, obligations or interest in this Agreement, or delegate any of its duties under this Agreement, either in whole or in part, without City's prior written consent, which may be withheld for any reason. Any purported assignment, transfer or delegation without City's consent shall be void and without effect, and shall entitle City to terminate this Agreement. 15.0 Inspection and Audit of Records Consultant shall maintain complete and accurate records with respect to all Services and other matters covered under this Agreement, including but expressly not limited to, all Services performed, salaries, wages, payroll, invoices, time cards, cost control sheets, costs, expenses, receipts and other records and Work Product with respect to this Agreement. Consultant shall maintain adequate records on the Services provided in sufficient detail to permit an evaluation of all Services in connection therewith. All such records shall be clearly identified and readily accessible. Upon 24 hours' notice by City, during regular business hours Consultant shall provide City with free access to such records, and the right to examine and audit the same and to make copies and transcripts as City deems necessary, and shall allow inspection of all program data, information, documents, proceedings and activities and all other matters related to the performance of the Services under this Agreement. Consultant shall retain all financial and program service records and all other records related to the Services and performance of this Agreement for at least three (3) years after expiration, termination or final payment under this Agreement, whichever occurs later. City's rights under this Section 15.0 shall survive for three (3) years after expiration, termination or final payment under this Agreement, whichever occurs later. 16.0 Safety Requirements All work performed under this Agreement shall be performed in such a manner as to provide safety to the public and to meet or exceed the safety standards outlined by CAL OSHA and other applicable state and federal laws. City may issue restraint or cease and desist orders to Consultant when unsafe or harmful 11 of 22 acts are observed or reported relative to the performance of the Services. Consultant shall maintain the work sites free of hazards to persons and property resulting from its operations. Consultant shall immediately report to City any hazardous condition noted by Consultant. 17.0 Insurance 17.1. General Requirements. Consultant shall not commence work under this Agreement until it has provided evidence satisfactory to City that Consultant has secured all insurance required under this Section. 17.2. Minimum Scope and Limits of Insurance. Consultant shall, at its sole cost and expense, procure, maintain and keep in full force and effect for the duration of the Agreement, insurance against claims for injuries to persons or damages to property that may arise from or in connection with the performance of this Agreement, as follows: 17.2.1. Commercial General Liability Insurance: Consultant shall maintain limits no less than $2,000,000 per occurrence for bodily injury, death, personal injury and property damage; and if Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this Agreement/location or the general aggregate limit shall be twice the required occurrence limit: Coverage shall be at least as broad as the latest version of Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001). If Consultant is a limited liability company, the commercial general liability coverage shall be amended so that Consultant and its managers, affiliates, employees, agents, servants, and other persons necessary or incidental to its operation are insureds; 17.2.2. Automobile Liability Insurance: Consultant shall maintain limits no less than $1,000,000 per accident for bodily injury and property damage. Coverage shall be at least as broad as Automobile Liability: Insurance Services Office Business Auto Coverage form number CA 0001, code 1 (any auto).. 17.2.3. Workers' Compensation Insurance in the amount required by law; and Employer's Liability Insurance: with limits of at least $1,000,000 per accident and in the aggregate for bodily injury or disease; 17.2.4. Professional Liability (or Errors and Omissions) Liability Insurance: Consultant shall maintain professional liability (or errors and omissions liability) insurance that covers the Services to be performed in connection with this Agreement, with minimum limits of $1,000,000 per claim/aggregate. Any policy inception date, continuity date, or retroactive date must be before the effective date of this Agreement. If a "claims made" policy is 12 of 22 provided, then the policy shall be endorsed to provide an extended reporting period of not less than three years. 17.3. Acceptability of Insurers. The Insurance policies required under this Section shall be placed with insurers with a current A.M. Best's rating no less than A:VIII, licensed to do business in California, and satisfactory to City. 17.4. Additional Insureds. 17.4.1. For general liability insurance, City, its elected and appointed officials, officers, employees, agents, servants, volunteers, and those City agents serving as independent contractors in the role of City officials shall be covered as additional insureds with respect to the services or operations performed by or on behalf of the Consultant, including materials, parts or equipment furnished in connection with such work. 17.4.2. For automobile liability insurance, City, its elected and appointed officials, officers, employees, agents, servants, volunteers and those City agents serving as independent contractors in the role of City officials, shall be covered as additional insureds with respect to the ownership, operation, maintenance, use, loading or unloading of any auto owned, leased, hired or borrowed by the Consultant or for which the Consultant is responsible. 17.4.3. These additional insured provisions shall also apply to any excess/umbrella liability policies. 17.5. Cancellations or Modifications to Coverage. The insurance policies shall contain the following provisions, or Consultant shall provide endorsements on forms supplied or approved by City to state: (i) coverage shall not be suspended, voided, reduced or canceled except after 30 days (or ten days for nonpayment) prior written notice by certified mail, return receipt requested, has been given to City; (ii) any failure to comply with reporting or other provisions of the policies, including breaches of warranties, shall not affect coverage provided to City, its elected and appointed officials, officers, employees, agents, servants, volunteers, and those City agents serving as independent contractors in the role of City officials; 17.6. Primary and Non-Contributinq. Coverage shall be primary insurance as respects City, its elected and appointed officials, officers, employees, agents, servants, volunteers, and those City agents serving as independent contractors in the role of City officials, or if excess, shall stand in an unbroken chain of coverage excess of the Consultant's scheduled underlying coverage and that any insurance or self-insurance maintained by City, its elected and appointed officials, officers, employees, agents, servants, volunteers and those City agents serving as independent contractors in the role 13 of 22 of City officials, shall be excess of the Consultant's insurance and shall not be called upon to contribute with it; 17.7. Separation of Insureds. Each insurance policy shall contain standard separation of insureds provisions and shall not contain any special limitations on the scope of protection afforded to City, its elected and appointed officials, officers, employees, agents, servants, volunteers and those City agents serving as independent contractors in the role of City officials. 17.8. Deductibles and Self-Insured Retentions. Any deductibles or self- insured retentions shall be declared to and approved by City. Consultant guarantees that, at the option of City, either: (i) the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects City, its elected and appointed officials, officers, employees, agents, servants, volunteers and those City agents serving as independent contractors in the role of City officials; or (ii) Consultant shall procure a bond guaranteeing payment of losses and related investigation costs, claims and administrative and defense expenses. 17.9. Waiver of Subrogation. Each insurance policy required by this Agreement shall expressly waive the insurer's right of subrogation against City, its elected and appointed officials, officers, employees, agents, servants, volunteers and those City agents serving as independent contractors in the role of City officials. Consultant hereby waives its own right of recovery and all rights of subrogation against City; and shall require similar express written waivers from any subcontractor. 17.10. Enforcement of Agreement Provisions (Non-Estoppel). Consultant acknowledges and agrees that any actual or alleged failure on City's part to inform Consultant of non-compliance with any insurance requirement does not impose additional obligations on City, nor does it waive any rights hereunder. 17.11. City Remedy for Noncompliance. If Consultant does not maintain the policies of insurance required under this Section in full force and effect during the term of this Agreement, or in the event any of Consultant's policies do not comply with the requirements under this Section, City may either immediately terminate this Agreement or, if insurance is available at a reasonable cost, City may, but has no duty to, take out the necessary insurance and pay, at Consultant's expense, the premium thereon. Consultant shall promptly reimburse City for any premium paid by City or City may withhold amounts sufficient to pay the premiums from payments due to Consultant. 17.12. Evidence of Insurance. Prior to the performance of Services under this Agreement, Consultant shall furnish City with original certificates of insurance and all original endorsements evidencing and effecting the coverages required under this Section on forms satisfactory to and approved by City. The certificates and endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf, and shall be on 14 of 22 forms provided by City if requested. Consultant may provide complete, certified copies of all required insurance policies to City. Consultant shall maintain current endorsements on file with City's Risk Manager. All certificates and endorsements shall be received and approved by City before work commences. City also reserves the right to require complete, certified copies of all required insurance policies, at any time. Consultant shall also provide proof to City that insurance policies expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Consultant shall furnish such proof at least two weeks prior to the expiration of the coverages. 17.13. Insurance Requirements Not Limiting. Requirements of specific coverage features or limits contained in this Section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. 17.14. Broader Coverage/Higher Limits. No representation is made that the minimum insurance requirements of this Agreement are sufficient to cover the obligations of Consultant under this Agreement. Consultant may also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the Services. If Consultant maintains broader coverage and/or higher limits than the minimums required above, City requires and shall be entitled to the broader coverage and/or the higher limits maintained by Consultant. 17.15. Subcontractor Insurance Requirements/Pass-Through Clause. Consultant shall require each of its subconsultants and/or subcontractors that perform Services under this Agreement to maintain insurance coverage that meets all of the requirements of this Section. Consultant agrees to monitor and review all such coverages and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this Section. Consultant agrees to submit all agreements with consultants, subcontractors, and others engaged in the Services upon City's request. 17.16. Timely Notice of Claims. Consultant shall give City prompt and timely notice of demands or claims made or suits instituted that arise out of or result from Consultant's performance under this Agreement, and that involve or may involve coverage under any of the required insurance policies. 18.0 Indemnification, Hold Harmless, and Duty to Defend 18.1. Indemnities. 15 of 22 18.1.1. To the fullest extent permitted by law, Consultant shall, at its sole cost and expense, protect, defend, hold harmless and indemnify City, its elected and appointed officials, officers, attorneys, employees, agents, servants, volunteers, successors, assigns and those City agents serving as independent contractors in the role of City officials (collectively "Indemnitees" in this Section 18.0), from and against any and all damages, costs, expenses, liabilities, claims, demands, causes of action, proceedings, judgments, penalties, bid protests, stop notices, liens or losses of any nature whatsoever, including but not limited to fees of accountants, attorneys and other professionals, and all costs associated therewith, and the payment of all consequential damages (collectively "Claims"), in law or equity, whether actual, alleged or threatened, to property or persons, including but not limited to, bodily injury, death, personal injury and property damage, in any manner arising out of, claimed to arise out of, pertaining to, or relating to the breach of this Agreement and/or any acts, errors, omissions, negligence or willful misconduct of Consultant, its officers, agents, servants, employees, contractors, subcontractors, subconsultants, materialmen, or suppliers, or their officers, agents, servants or employees (or any entity or individual for whom Consultant shall bear legal liability) in the performance of the Services and/or this Agreement, except to the extent the Claims arise from the sole negligence or willful misconduct of the Indemnitees as determined by final arbitration or court decision or by the agreement of the Parties. Consultant shall defend the Indemnitees in any action or actions filed in connection with any Claims with counsel of the Indemnitees' choice, and shall pay all costs and expenses, including all attorneys' fees and experts' costs actually incurred in connection with such defense. Consultant shall reimburse the Indemnitees for any and all legal expenses and costs incurred by the Indemnitees in connection therewith. 18.1.2. Consultant shall defend, indemnify and hold harmless City in accordance with Sections 9.0 and 10.0. 18.2. Subcontractor Indemnification. Consultant shall obtain executed indemnity agreements with provisions identical to those in this Section 18.0 from each and every subcontractor, subconsultant, or any other person or entity involved by, for, with or on behalf of Consultant in the performance of this Agreement. If Consultant fails to obtain such indemnity agreements, Consultant shall be fully responsible and indemnify, hold harmless and defend the Indemnitees from and against any and all Claims in law or equity, whether actual, alleged or threatened, arising out of, are claimed to arise out of, pertaining to, or relating to, the breach of this Agreement, any acts, errors, omissions, negligence or willful misconduct of Consultant's subcontractor, subconsultant or other person or entity, and its officers, agents, servants, employees, materialmen, contractors, subcontractors and/or subconsultants, or their officers, agents, servants or employees (or any entity or individual for whom Consultant's subcontractor, subconsultant and/or such other person or individual shall bear legal liability) in the performance of the Services or this Agreement, except to the extent the 16 of 22 Claims arise from the sole negligence or willful misconduct of the Indemnitees as determined by final arbitration or court decision or by the agreement of the Parties. 18.3. Workers' Compensation Acts Not Limiting. Consultant's indemnification obligations under this Section, or any other provision of this Agreement, shall not be limited by the provisions of any workers' compensation act or similar act. Consultant expressly waives its statutory immunity under such statutes or laws as to City, its elected and appointed officials, officers, employees, agents, servants, volunteers and those City agents serving as independent contractors in the role of City officials. 18.4. Indemnification Not Limited By Insurance. Procurement of insurance by Consultant is not and shall not be construed as a limitation of Consultant's liability, or as a waiver of or limitation on full performance of Consultant's duties of defense and indemnification, under this Section 18.0 or under any other provision of this Agreement. Consultant's defense and indemnification obligations under this Agreement shall apply regardless of whether or not any insurance policies are determined to be applicable to the Claims or Liabilities asserted against City or any of the other Indemnitees as defined in this Section 18.0, and Consultant's defense and indemnification obligations under this Agreement shall not be restricted to insurance proceeds, if any, received by Consultant, City, or any of the other Indemnitees. 18.5. Survival of Terms. Consultant's covenants and obligations under this Section 18.0 shall survive the expiration or termination of this Agreement. 19.0 Non-Discrimination and Equal Employment Opportunity Consultant affirmatively represents that it is an equal opportunity employer. In the performance of this Agreement, Consultant covenants that it shall not discriminate, harass or retaliate against any of its employees, applicants for employment, contractors, subcontractors or subconsultants because or on account of race, religion, color, national origin, handicap, ancestry, sex, gender, sexual orientation, gender identity, gender expression, marital status, national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information, military or veteran status, or any other basis prohibited by law. Consultant further covenants that in the performance of this Agreement, Consultant shall not discriminate, harass or retaliate against City, its elected or appointed officials, officers, employees, agents, servants, volunteers, those City agents serving as independent contractors in the role of City officials, consultants, contractors, subcontractors, or subconsultants, on any basis prohibited by law. 20.0 Labor Certification 17 of 22 By its signature hereunder, Consultant certifies that it is aware of the provisions of Section 3700 of the California Labor Code that require every employer to be insured against liability for Workers' Compensation or to undertake self-insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services. 21.0 Prevailing Wage and Payroll Records To the extent that this Agreement calls for services that, in whole or in part, constitute "public works" as defined in the California Labor Code, Consultant shall comply in all respects with all applicable provisions of the California Labor Code, including those set forth in Exhibit B, attached hereto and incorporated by reference herein. 22.0 Entire Agreement This Agreement contains the entire agreement of the Parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings, or agreements. This Agreement may only be modified by a writing signed by both Parties. 23.0 Severability The invalidity in whole or in part of any provisions of this Agreement shall not void or affect the validity of the other provisions of this Agreement. 24.0 Government Code Claim Compliance In addition to any and all requirements of this Agreement pertaining to notices of and requests for compensation or payment for additional services, disputed work, claims and/or changed conditions, Consultant must comply with the claim procedures set forth in Government Code Section 900 et seq. prior to filing any lawsuit against City. Such Government Code claims and any subsequent lawsuit based upon the Government Code claims shall be limited to those matters that remain unresolved after all procedures pertaining to additional services, disputed work, claims, and/or changed conditions have been followed by Consultant. If no such Government Code claim is submitted, or if any prerequisite contractual requirements are not otherwise satisfied as specified herein, Consultant shall be barred from bringing and maintaining a lawsuit against City. 25.0 Governing Law and Venue This Agreement shall be governed by and construed in accordance with the laws of the State of California, except that any rule of construction to the effect that ambiguities are to be resolved against the drafting party shall not be applied in interpreting this Agreement. Orange County, California, shall be the venue for any action or proceeding that may be brought by reason of, that arises out of, 18 of 22 and/or relates to any dispute under this Agreement (whether contract, tort or both). 26.0 Non-Exclusive Agreement Consultant acknowledges that City may enter into agreements with other consultants for services encompassed by or similar to the services that are subject to this Agreement or may have its own employees perform services encompassed by or similar to those services contemplated by this Agreement. 27.0 No Third Party Beneficiaries This Agreement is made solely for the benefit of the Parties to this Agreement and their respective successors and assigns, and no other person or entity shall be deemed to have any rights hereunder against either party by virtue of this Agreement. 28.0 Waiver No delay or omission to exercise any right, power or remedy accruing to City under this Agreement shall impair any right, power or remedy of City, nor shall it be construed as a waiver of, or consent to, any breach or default. No waiver of any breach, any failure of a condition, or any right or remedy under this Agreement shall be (i) effective unless it is in writing and signed by the Party making the waiver, (ii) deemed to be a waiver of, or consent to, any other breach, failure of a condition, or right or remedy, or (iii) deemed to constitute a continuing waiver unless the writing expressly so states. 29.0 Prohibited Interests; Conflict of Interest 29.1. Consultant covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which may be affected by the Services, or which would conflict in any manner with the performance of the Services. Consultant further covenants that, in performance of this Agreement, no person having any such interest shall be employed by it. Furthermore, Consultant shall avoid the appearance of having any interest, which would conflict in any manner with the performance of the Services. Consultant shall not accept any employment or representation during the term of this Agreement which is or may likely make Consultant "financially interested" (as provided in California Government Code §§ 1090 and 87100) in any decision made by City on any matter in connection with which Consultant has been retained. 29.2. Consultant further warrants and maintains that it has not employed or retained any person or entity, other than a bona fide employee working exclusively for Consultant, to solicit or obtain this Agreement. Nor has Consultant paid or agreed to pay any person or entity, other than a bona fide employee working exclusively for Consultant, any fee, commission, gift, percentage, or any 19 of 22 other consideration contingent upon the execution of this Agreement. Upon any breach or violation of this warranty, City shall have the right, at its sole and absolute discretion, to terminate this Agreement without further liability, or to deduct from any sums payable to Consultant hereunder the full amount or value of any such fee, commission, percentage or gift. 29.3. Consultant warrants and maintains that it has no knowledge that any officer or employee of City has any interest, whether contractual, non- contractual, financial, proprietary, or otherwise, in this transaction or in the business of Consultant, and that if any such interest comes to the knowledge of Consultant at any time during the term of this Agreement, Consultant shall immediately make a complete, written disclosure of such interest to City, even if such interest would not be deemed a prohibited "conflict of interest" under applicable laws as described in this Section. 30.0 Final Payment Acceptance Constitutes Release The acceptance by Consultant of the final payment made under this Agreement shall operate as and be a release of City from all claims and liabilities for compensation to Consultant for anything done, furnished or relating to Consultant's work or services. Acceptance of payment shall be any negotiation of City's check or the failure to make a written extra compensation claim within ten calendar days of the receipt of that check. However, approval or payment by City shall not constitute, nor be deemed, a release of the responsibility and liability of Consultant, its employees, subcontractors, agents, and servants for the accuracy and competency of the information provided and/or work performed; nor shall such approval or payment be deemed to be an assumption of such responsibility or liability by City for any defect or error in the work prepared by Consultant, its employees, subcontractors, agents and servants. 31.0 Corrections In addition to the indemnification obligations set forth above, Consultant shall correct, at its expense, all errors in the work which may be disclosed during City's review of Consultant's report or plans. Should Consultant fail to make such correction in a reasonably timely manner, such correction may be made by City, and the cost thereof shall be charged to Consultant. In addition to all other available remedies, City may deduct the cost of such correction from any retention amount held by City or may withhold payment otherwise owed Consultant under this Agreement up to the amount of the cost of correction. 32.0 Non-Appropriation of Funds Payments to be made to Consultant by City for any Services performed within the current fiscal year are within the current fiscal budget and within an available, unexhausted fund. In the event that City does not appropriate sufficient funds for payment of Consultant's Services beyond the current fiscal year, this Agreement 20 of 22 shall cover payment for Consultant's Services only to the conclusion of the last fiscal year in which City appropriates sufficient funds and shall automatically terminate at the conclusion of such fiscal year. 33.0 Mutual Cooperation 33.1. City's Cooperation. City shall provide Consultant with all pertinent data, documents and other requested information as is reasonably available for Consultant's proper performance of the Services required under this Agreement. 33.2. Consultant's Cooperation. Consultant agrees to work closely and cooperate fully with City's representative and any other agencies that may have jurisdiction or interest in the work to be performed. In the event any claim or action is brought against City relating to Consultant's performance of Services rendered under this Agreement, Consultant shall render any reasonable assistance that City requires. 34.0 Time of the Essence Time is of the essence in respect to all provisions of this Agreement that specify a time for performance; provided, however, that the foregoing shall not be construed to limit or deprive a Party of the benefits of any grace or use period allowed in this Agreement. 35.0 Attorneys' Fees If either party commences an action against the other party, either legal, administrative or otherwise, arising out of or in connection with this Agreement, the prevailing party in such litigation shall be entitled to have and recover from the losing party all of its attorneys' fees and other costs incurred in connection therewith. 36.0 Titles and Headings The titles and headings used in this Agreement are for convenience only and shall in no way define, limit or describe the scope or intent of this Agreement or any part of it. 37.0 Recitals City and Consultant acknowledge that the above Recitals are true and correct and are hereby incorporated by reference into this Agreement. 38.0 Corporate Authority The person executing this Agreement on behalf of Consultant warrants that he or she is duly authorized to execute this Agreement on behalf of said party and that 21 of 22 by his or her execution, the Consultant is formally bound to the provisions of this Agreement. IN WITNESS WHEREOF, the Parties hereto, through their respective authorized representatives have executed this Agreement as of the date and year first above written. CITY OF SEAL BEACH CONSULTANT: Engineering Solutions Services, Inc., a California corporation By: By: A . /�� [s L , [rector of Public Works Sudabeh >r ' (%EA1 dF Chief Executive Officer - -%�,QORarf�N�y Attest: c 1 n rl� By: / frti str `G �,, Sudabeh ' ditBy: —�i� <,'. �.�h' Secretary 'Gloria I. :rper, N' '.-COIIN1\1. (Please note, two signatures required for corporations pursuant to California Approved as to Form: Corporations Code Section 313 from each of the following categories: (i) the chairperson of the board, the president By: or any vice president, and (ii) the Nicholas Ghirelli, City Attorney secretary, any assistant secretary, the chief financial officer or any assistant treasurer of such corporation.) PROOF OF AUTHORITY TO BIND CONTRACTING PARTY REQUIRED 22 of 22 EXHIBIT A PROPOSAL (Consultant's Proposal for Grant Writing and Management Services, dated November 6, 2024) /6E A �~ .1 F ~4 46b64,\ \ =::".'7= • \tt Cli IFORNt City of Seal Beach gbilir - h�Y*i! . •I _ .' .^•� _-_._ _ 1 , 1-1 gio ,. , Proposal to Provide Grant Writing and Management Services November 6, 2024 Submitted by Ug g n ineerin Engineering Solutions Services, Inc. 23232 Peralta Drive, Suite 112 S olutions Laguna Hills,CA 92653 Dervices (949)797-6055 J� =_ Proposal For Grant Writing and Management Services City of Seal Beach Ms. Iris Lee November 6,2024 Public Works Director Public Works Department 211 Eighth Street Seal Beach,CA 90740 Re: Proposal to Provide Grant Writing and Management Services Dear Iris, Engineering Solutions Services(ESS)welcomes the opportunity to submit this proposal to provide grant writing and research services for the City of Seal Beach (City). Our goal is to bring in the maximum available grant funding for the City. Having secured more than$867 million in the past twelve years in a variety of projects,we bring an unmatched level of experience to identify and assist your City with developing a strategic plan and prepare winning applications to ensure an expedited and successful funding award. What sets ESS apart is that we are not just a funding company but former municipal managers with technical and funding expertise that has earned deep-rooted relationships with funding agencies. As such,we are aware of upcoming funding opportunities and have been achieving highest awards of projects by preparing credible reports and strategizing timely submittal of applications on behalf of our clients. Having reviewed the City's FY2023-2028 Capital Improvement Program,we have identified several projects that may benefit from grant funding opportunities currently open to receive applications.As it is demonstrated in our proposal,we have a proven track record in successful award of grants for the multiple types of projects the City has listed,and we would like to use our expertise to obtain maximum grant funding for these projects. We will use our expertise to conduct a needs assessment and leverage our relationships with the funding agencies to identify grants,and work with your staff to secure those grants. Effective,full-circle strategies like these are key to obtaining the most possible grant award funding for CIP projects. I will serve as the program manager for this contract,and as the Principal of ESS, I am fully authorized to legally bind ESS in agreements with the City. I can be reached at(949)637-1405 or via email at Sudi@engineeringsolutionsservices.net. My project team and I look forward to working with you and all the City staff to develop a work plan that identifies grants that meet the short-and long-term needs for funding projects and answering any questions you may have about our proposal. Sincerely, Sudi Shoja, PE, F.ASCE Principal 2 [engineering Solutions ©ervices id St 4( Proposal For Grant Writing and Management Services .ors" City of Seal Beach BACKGROUND Engineering Solutions Services(ESS) was founded by Sudi Shoja, PE, a Our Clients former City Engineer who has more than 30 years of experience in Served as prime or sub-consultant City of Seal Beach managing CIP and Water and Sewer programs of over$100 million. City of Newport Beach She founded ESS in 2012 with the goal of assisting local entities in achieving their goals in funding and compliance, program City of Huntington Beach management, quality assurance/quality control, and project delivery. OCTA She leverages her successful experience with transforming the City of Santa Ana agencies where she worked from losing funding to securing maximum City of San Clemente grant funding possible, meeting the various funding agency County of Orange requirements, and serving as an example for successful audit City of Laguna Beach processes. As a result, she has earned a reputation that gained us our City of Lake Forest impressive repeat client list in a short timeframe. Included below are a City of Laguna Woods few examples: City of Villa Park • Obtained approval of$9.3 million for parks projects for the City of Laguna Niguel Cities of Huntington Beach and Carlsbad. City of Irvine • Successful in award of applications for a variety of City of Tustin transportation projects from LPP,HSIP,ATP and MSRC. South Coast Water District • Federal Highway Assocation(FHWA) identified the ESS grant City of Long Beach application as one of the best, posted on their website. Long Beach Water District • The fund-request package for$103 Million to SWRCB was approved in record time and with no comments. Port of Long Beach • Successfully awarded $39.2 Million in greenhouse gas(GHG) City of Redondo Beach reduction funding since 2016. City of Downey • Successful management of various federal, state and local City of Commerce grants for projects up to $280 Million through 11 different funding City of Carlsbad sources. City of San Marcos • Received approval from the U.S. Environmental Protection Agency(EPA)for over$50 Million for two stormwater projects in LA Metro 2018. City of Palm Springs • California Office of Emergency Services(CalOES) has City of Hemet recommended multiple grant applications prepared for seismic City of Perris retrofit, climate change and sea level rise, and flood control to U.S. City of Wildomar Federal Emergency Management Agency(FEMA)for funding. City of Banning • Restructured a grant application that resulted in more than City of Sacramento $5.1 Million of grant funding for City of Palm Springs • Developed a funding plan for the City of Santa Ana that City of Richmond identified more than $46 Million in grant funding in water, recycled City of Belvedere water, and sewer projects. SOCWA • Qualified the Santa Clarita Valley Water AGecny for$30 San Bernardino Municipal Water million in recycled water infrastructure grant funding. Department Santa Clarita Valley Water Agency Coachella Valley Water District 3 ngineering Siolutions Cervices d scn ie� C ri-- — Proposal For Grant Writing and Management Services City of Seal Beach ESS is comprised of former agency personnel who are thoroughly familiar with the intricate details of various funding requirements and We have secured over excel at strategic planning for clients to maximize the potential for $867 million for various agencies in the past securing grants, successful management for meeting the requirements, twelve years. obtaining proper authorization and reimbursements and positive audit process of the projects. ESS is certified as a Woman-owned Business Enterprise(WBE)and Small Business Enterprise (SBE)with 12 employees at its office in Laguna Hills,CA. Engineering Solution Services fully understands the inner workings of the regional and municipal government process. Comprised of former government engineering and traffic managers,we have been confronted with many of the same design, budget, schedule and project-delivery challenges that face our client governments. This understanding allows our people to think like public agencies and address the challenges they are facing with proactive,well-planned,cost-efficient, and innovative solutions tailored to your needs. We approach every project strategically and scale our resources to fit the agency and scope of work. ESS specializes in various funding resources,such as:CA Department of Water Resources Control Board for Green Project Reserve (GPR)and State Revolving Funds(SRF), Environmental Protection Agency (EPA), US Bureau of Reclamation (BOR),Title XVI, Propositions 1, 13, 68,84, Water Department of Water Resources(DWR), Infrastructure Finance &Innovation Act(WIFIA), Proposition 84, FEMA related grants,Air Quality Management District(AQMD),California Air Resources Board (CARB), Community Development Block Grant(CDBG),Commerce-Economic Development Administration,funding for brownfields and remedial services,environmental Bicycle Transportation Account(BTA), Safe Route to Schools, High Priority Projects (HPP), local tax measures,TIGER Grants,and numerous other grants Our services include: Fund Strategy Development,Grant Writing,&Fund Compliance We are committed to being accountable and sharing ownership of the product and service. We believe that successful projects are a result of a well-managed and motivated team.Our team members possess a proven ability to establish and implement best practices, maintain continuity and flexibility, and deliver timely responses.We offer accessibility to a network of experts to address unique needs. We believe in doing the job right the first time. Our commitment to providing excellent customer service has gained us repeated clients and contracts. We understand the challenges and requirements of municipal governments since many of our staff have held senior and executive management positions with California cities, including Public Works Directors,City Engineers,Capital Project Managers,and Construction Managers.This background and experience are important because document preparation will require a high level of interaction with the state project managers. 4 [engineering S olutions Cervices Proposal For Grant Writing and Management Services Y City of Seal Beach ESS is the right team to provide the consulting services for identifying and securing grants,finalizing agreements and monitoring funding compliance. We strive to exceed expectations, not just We work as your partner, incorporating grant funding conversations in the meet them. process of each project as early as possible in order to maximize the potential for planning grant funding as well as implementation grand funding. Proprietary tools, such as our Work Plan Structure(WPS), in conjunction with our team's extensive experience and relationships with funding agencies, make this process easy. THIS IS WHAT OUR CLIENTS SAY ABOUT US: ESS really wants to help our City.Very organized and follow up is incredible. If you work with Sudi you will see that she makes every effort to be a huge support and not a burden.She takes care of her clients and you can tell she is passionate about what she does. ESS works to collect the information themselves instead of asking you for it and are very responsive when we have questions. ESS would be an asset to you. Kris Jensen, Public Works Director, City of Hemet You couldn't pick anyone better to help you get and find grant funding. A great resource that won't leave you hanging once the grant comes in and would guide you through the process and be happy to answer any of your questions after the fact. Doug Erdman, Principal Civil Engineer, City of Lake Forest She has been very responsive and has tried to keep all staff on track by checking in and urging us to keep the ball and direct contact with the project managers with the Green Project Reserve.They are really on top moving. From a customer service prospective ESS has been great, and their services are pretty affordable. ESS has a good relationship of the timeline and has been helping to keep us all motivated. Erik Brown, Novato Sanitary District Sudi with ESS is an expert and is extremely knowledgeable on what pieces of the process will need to be put where, and in what order. Carefully orchestrated. Betty Burnett, General Manager,SOCWA If you want to get grant funding, ESS is the expert and involved in the "grant community" and has been extremely successful. Larry Pierce, Public Works Director(former), City of Vista We had a wish list of the things we wanted to accomplish and ESS found the funding which matched our goals most. ESS made it clear what we could actually apply for. ESS knows all of the ins and outs of the application process. The rules change all of the time, and ESS is quite knowledgeable. ESS is also very thorough in their follow through.Finding ESS has been a big plus for the City.ESS was highly recommended to us. Rick Moreno, Facility Manager, City of San Bernardino Our Core Business is Funding 5 [engineering Solutions Dervices e=- — Proposal For Grant Writing and Management Services -;Y City of Seal Beach PROJECT TEAM & QUALIFICATIONS ESS is committed to being accountable and sharing ownership of the product and service. We believe that successful projects are a result of a well-managed and motivated team.Our team members possess a proven ability to establish and implement best practices, maintain continuity and flexibility, and deliver timely responses.We offer accessibility to a network of experts to address unique needs. We believe in doing the job right the first time. Our commitment to providing excellent customer service has gained us repeated clients and contracts where about 70%of our work is by reference from our clients or funding agencies.We understand the challenges and requirements of municipal governments since many of our staff have held senior and executive management positions with California cities, including Public Works Directors,City Engineers, Capital Project Managers, and Construction Managers.This background and experience are important because document preparation will require a high level of interaction with the state project managers. ESS is the right team to provide the consulting services for identifying,securing and managing grants. We work as your partner, incorporating grant funding conversations in the process of each project as early as possible in order to maximize the potential for planning grant funding as well as implementation grand funding. Proprietary tools, such as our Work Plan Structure (WPS), in conjunction with our team's extensive experience and relationships with funding agencies, make this process easy. Sudi will serve as a Project Manager and point of contact for this contract. She will assign a team with expert grant writers and support personnel as needed (if multiple pursuits are followed at the same time)to best meet the project deadlines. As it is demonstrated in the detailed resumes of proposed staff, our key members including Mir Fattahi, and Debbie Murphy bring their extensive experience in design, construction and project management to augment their knowledge in grant writing keen interest in obtaining maximum funding for the City.They are assisted by our project engineers who have been working with on similar assignments and many successful awards of grants. In addition,our team is unique to have technical experts such as Gary Sturdivan and Tamim Atayee with their extensive experience in preparation of FEMA and CalOES grant applications. Gary Sturdivan is an expert in preparation of FEMA/CalOES reimbursements and Tamim is highly regarded by CalOES and their consultant for his professional and technical expertise in preparing Benefit Cost Analysis required for FEMA grants. Sudi Shoja serves as a trainer for Safety Assessment Program (SAP)for CalOES and is the point of contact for CalOES to coordinate response after a disaster occurs.Together,they bring their extensive experience in FEMA related funding matters and deep-rooted relationship to benefit the City. Chenxia Li and Stan Klemanowicz,AIA, PMI, LEED, PE are our inhouse technical experts for energy and sustainability projects, proficient in providing all the grant requirements for various Green House Gas(GHG) reduction related projects, GHG calculations, sustainability and energy efficiency documentations. 6 [Jngineering Solutions ©ervices 4st A( Proposal For Grant Writing and Management Services City of Seal Beach ENGINEERING SOLUTIONS SERVICES ORGANIZATIONAL CHART Sudi Shoja,PE,F.ASCE Project Manager Environmental! Emergency. Parks & Energy Preparedness Infrastructure Transportation Recreation Efficiency/ Sustain ability MOANGary SturdivaaMOANAtayee,PE, Tamim Ateyee,PE, Tamim Atayee,PE, F.ASCE; Chenxia LI,Ph.D.; Carlos Pineda,PE; F.ASCE; Mir Fattahi,PE Carlos Pineda,PE; Chenxia Li,Ph.D.; Chenxia Li,Ph.D.; Miles Wagner F.ASCE; Omar Dayani,PE,TE; Savannah Regan,EIT Stanley Kiemanowicz, Debbie Murphy,PE AIA,PMI,LEED Grant Support James Klueber; Savannah Regan, EIT 7 9Ingineering Solutions ervices C). Proposal For Grant Writing and Management Services City of Seal Beach Resumes of Key Personnel Sudi Shoja, PE, F. ASCE, Project Manager Sudi brings more than 30 years of municipal engineering,grant and Education: M.S.,Civil Engineering, fund management experience.She has an extensive experience in Purdue University, 1983 securing and managing various federal,state and local funds,gaining B.S.,Civil Engineering,Purdue University, successful audits in all cases. She has been responsible for budgeting, 1979 scheduling and implementation of annual funds of over$100 Million for various agencies. Moreover,she has also held numerous leadership Registration:Professional Engineer CA, positions and served on committees with regional and local 42958, 1986 government, professional associations and philanthropic organizations to advance regional planning, transportation, policy issues and local Years of Experience:30 interests. The following are a sample of Sudi's success stories since 2012: • The$103 Million application package for State Revolving Fund (SRF)was approved in record time and received no revisions. • Identified Green Project Reserve (GPR)application for City of Palm Springs to bring in more than$1.1 Million in grant funding. • Award of over$47 Million in greenhouse gas(GHG) reduction since 2016 • The HSIP Grant written for County of Orange was considered one of the best examples by Federal Highway Administration (FHWA)and posted on their website. • Analysis of project information for the County of Orange resulted in submittal of two applications and award of an additional $1.2 Million in HSIP funds. Relevant Work Experience As-Needed Grant Writing Services,Water and Sewer Department,City of Santa Ana,CA Responsible for identification of grant funding opportunities, preparation of a funding strategy that identified over$42.4 million in grant funding. Responsible for successful grant applications and compliance-management services for grants from for BOR, SWRCB, SAWPA. As-Needed Grant Writing Services, Long Beach Water Department, Long Beach,CA Responsible for identification of grant funding opportunities, preparation of a funding strategy and preparation successful grant applications for Bureau of Reclamation Drought Resiliency and Water Energy Efficiency Grant Programs,and Title 16 and compliance-management services for the Department. ESS has identified and applied for grants ranging from$100k-$3.5 million since 2018. Grant Assistance Services,South Coast Water District(SCWD), Laguna Beach,CA Project manager responsible for securing the$103 million Clean Water Act state revolving fund loan from the State Water Resources Control Board.Coordination with state to obtain approval in record time. Preparation loan application materials for the District's Tunnel Rehabilitation and Replacement Project and assisting staff with all the required resolutions and documents. Provided on-call grant tracking and grant writing support for the District. 8 EJngineering S olutions Dervices 6 YA( V Proposal For Grant Writing and Management Services _• Y City of Seal Beach Three Application Packages for Sewer Improvement Projects,City of Laguna Beach,CA Responsible for filing applications and coordination with State project managers to obtain approval for securing$10 million funding on behalf of the City. Projects involve upgrade of sludge export force main, treatment facility upgrades and sewer line rehabilitation throughout the City. As-Needed Grant Writing Services,Aquatic Center& Linear Park Projects,City of Seal Beach,CA Responsible for preparation of grants for a linear park and stormwater project for the Proposition 68 grant opportunity.Also, responsible for preparation of the grant application for the Aquatic Center for the Parks and Recreation program. Fund Analysis and Grant Assistance,South Orange County Wastewater Authority(SOCWA),CA Responsible for review of overall engineering projects and financing alternatives and establish funding mechanism to apply for SRF funding on behalf of interested member agencies. City of Carlsbad Grant Writing Services,Carlsbad,CA Responsible for meeting with various department directors and management staff to discuss projects and identify applicable grant funding. Develop funding strategies for every department, review project elements to match grant details. Prepare grant application packages for bikeway, pedestrian walkway and safety improvements along major city streets, procurement of a generator for City's Safety Center and implementation of the supervisory control and data acquisition (SCADA)system. Grant Application Assistance Services,Pasadena Water and Power Department,Chino Basin Water Conservation District,County of Orange,Cities of Lake Forest,Villa Park, Laguna Woods,Commerce, Irvine, Newport Beach,Perris,Banning,Carlsbad,CA Responsible for various fund-and program-management services to process the documents for various federal,state and local funding measures and prepare grant application packages for HSIP, ATP, RAC and MPAH and FEMA.Worked closely with the program managers to evaluate complex projects for the best match with FHWA regulations and prepared grant application packages for HSIP.Since 2012 this effort has resulted in a 100%award.She developed a grant eligibility matrix as a tool to automatically identify all applicable grants for each of the CIP projects. San Diego Association of Government(SANDAG),San Diego,CA Responsible for review of civil and drainage plans for the following key projects: Sorrento to Miramar curve alignment and Second Track—Phase 2,San Dieguito River Bridge Replacement Double Track and Special Events Platform, East Brook to Shell Double Track Project, Batiquitos Lagoon Double Tack project. Port of Long Beach Grant Assistance,Long Beach,CA Responsible for developing a grant strategy and identification of funding for engineering and stormwater departments for transportation projects with environmental benefits, GHG reduction and storm water quality. 9 [engineering Solutions Cervices Scat 4F Proposal For Grant Writing and Management Services City of Seal Beach Gary Sturdivan, Emergency Preparedness Grant Expert Gary has a vast knowledge in Emergency Management, Emergency Preparedness, Hazard Mitigation Planning, Education: BS, Business Management Vulnerability Assessment Planning and updates, as well as and Business Administration, University Federal Emergency Management Agency(FEMA) of Phoenix—2001 documentation, FEMA reimbursement and has an extensive Years of Experience:24 background with State Revolving funding, FEMA,and Department of Homeland Security(DHS) Funding Programs. Certifications: In the last 10 years,Gary has been responsible for successful • FEMA ICS 100,200,700 and 800, write up and completion of 64 Hazard Mitigation Plans that Trainer • FEMA ICS 300 and 400 Certified received California Office of Emergency Services(CalOES)and Trainer FEMA approval. He has also written 12 Emergency Response • FEMA EOC Position Specific Plans in the last seven years. Gary has an established Certified Trainer relationship with CalOES& FEMA review team members. • California,Water Treatment Operator T-1 Gary was a member of the United States Geological Survey • California Water Distribution (USGS) planning team for Golden Guardian 2008 and is one of Operator D-1 the signers of the document and California,Shake Out. He has • California Certified Trainer in G- served as the Region 6 Chair of CaIWARN and was the Vice- • "Water Desk Training" • AWWA J-100 RAMCAP Certified Chair of the CaIWARN State Steering Committee for 6 years. He • ANSI/AWWA Standard G-440 was also the editor of the American Water Works Association G-440 Emergency Planning Standard that was adopted by the National Institute of Standards and Technology and was the first Editor of the American Water Works Association (AWWA) M-19 rewrite committee,which was released in 2016. Gary was a Beta Tester for the AWWA J-100 Risk Analysis and Management for Critical Asset Protection(RAMCAP), On-line training Module and Manual.The J-100 RAMCAP was later adopted by the U.S. Environmental Protection Agency (EPA) and FEMA as the tool for Risk Analysis and Management for critical Asset Protection.Gary also has participated in the Southern Operation Center on various occasions and in the State Operations Center on two occasions. He used the FEMA Homeland Security Exercise and Evaluation Program (HSEEP)tools to organize the water/wastewater agencies in Riverside and San Bernardino Counties during the Statewide Golden Guardian exercise's starting in 2008. He is a speaker at various conferences throughout the nation on emergency issues, including speaking in front of the Department of Interior, with Secretary Kenneth Salazar and department heads at USGS headquarters in Washington D.C. Relevant Work Experience Local Hazard Mitigation Plans,Cities of Colton,Twenty-Nine Palms,and Villa Park CA Responsible for successful preparation of Hazard Mitigation Plans that received CalOES and FEMA approval within the scheduled time and budget. 10 [jngineering Solutions Dervices Proposal For Grant Writing and Management Services City of Seal Beach COVID-19 Cost Recovery Reimbursements,City of Colton, Mission Springs Water District,Twentynine Palms Water District,and Hi-Desert Water District Assisted the above listed agencies with COVID-19 cost recovery applications for funding provided through the Coronavirus Aid, Relief, and Economic Security(CARES)Act.All applications are still pending approval by the various federal agencies. Director of Safety/Regulatory Affairs/Emergency Management and Grants,East Valley Water District, Highland,CA • Secured 42 FEMA Hazard Mitigation Grants totaling$38,000,000 in FEMA grant funding's,over an 8- year period. • Managed and directed CalOSHA Safety Programs to ensure District's compliance with all Federal, State, local laws,and regulations. FEMA/CalOES Grant Writing,City of Colton,San Bernardino Municipal Water Department,Orchard Dale Water District,CA • Led the effort to secure funding for each of the above agencies • Negotiated the grant amount for the Orchard Dale Water District that resulted in an increase of$1.5 million Hazard Mitigation Plans,Grant Writing and Training,Yucaipa,CA • Hazard Mitigation Plans.American Water Infrastructure Act(AWIA) • Hazard Mitigation and PDM grants • FEMA Training ICS- 100,700, 300, 400, 200, 800. Emergency Response Planning Local Hazard Mitigation Plans/Grant/Training, Bighorn Desert View Water Agency,CA • Secured Hazard Mitigation Grant for the Agency • Responsible for successful preparation of a Hazard Mitigation Grants that received an award of$2.5 Million to capture flood water run-off to re-charge the underground aquifer • Responsible for award of funding to Mitigate freezing and flooding to water wells and booster stations in the amount of$100,000. Local Hazard Mitigation Plans/Grant/Training, Hi-Desert Water District,Yucca Valley,CA • Secured Hazard Mitigation Grant for Hi-Dessert Water that allowed the Agency to write and obtain an approved Hazard Mitigation Plan • Prepared the Hazard Mitigation Plan for District • Completed Emergency Response Plan that received the Board of Directors approval Local Hazard Mitigation Plans/Grant/Training, Multiple Agencies, Twentynine Palms Water District, Contra Costa Water District,Cucamonga Valley Water District,Yucca Valley,CA • Successful preparation of Hazard Mitigation Plan that received CalOES and FEMA approval • Prepared Emergency Response Plan (ERP)that received Board of Directors approval • Trained District staff on the use of the ERP. Conducted FEMA 100, 700,300 and 400 certification training and conducted an Emergency Response Table-Top exercise. Conducted FEMA Training classes and conducted a Table-Top Emergency Response Exercise 11 [engineering Solutions Dervices : ,.. ut) Proposal For Grant Writing and Management Services c nc,,- City of Seal Beach Tamim Atayee, PE, F. ASCE, FEMA, Infrastructure, and Environmental Sustainability Related Funding Expert Tamim is a registered professional engineer with 31 years of Education:MS,Civil Engineering—Water experience. He works as a technical expert for grant Resources,The George Washington applications that involve expertise in stormwater,water University resource engineering,flood hazard mitigation, scour, sediment transport, hydrology and hydraulics. He is a skilled BS Civil Engineering,Old designer and a capable manager and has written many Dominion University technical papers. Registration:Professional Engineer— Tamim is experienced in both numerical and physical California,Colorado,Virginia modeling of hydraulic problems and has,amongst other things,developed hydrology and hydraulics software used as Years of Experience:31 standards in the industry.As a subcontractor to the Western Memberships: US Technical Evaluation Contractor to FEMA, he reviewed several map-revision processes, such as Letters of Map Instructor of Excellence(2009,2010,2011, Revisions,for projects that impacted flood hazard areas. On 2012), National Highway Institute Fellow (F.ASCE),American Society of Civil the other end of the process, as the technical representative Engineers(ASCE) Distinguished Engineering for applicants, he successfully secured approval of several Educator, Lifelong Learning Award, map revisions for land developers, public agencies and mine American Society of Civil Engineers, property owners.Tamim's expertise and knowledge assist Orange County Branch Outstanding ESS in preparation of high-quality technical reports for grant Engineering Merit Award applications that result in minimal comments and expedited review of applications.The following are Tamim's experiences and skills: • Trusted expert working with various Caltrans districts GPR application • Technical expertise that lends to writing highly qualified and credible reports for grant applications • Extensive experience in preparation of flood and storm water grants for FEMA and Water Infrastructure Finance and Innovation Act(WIFIA)applications. Relevant Work Experience Stormwater Grants,Turlock Irrigation District,Turlock,CA Technical expert in development of successful grant application for District's priority project in the amount of$16.5 million. Review of District documents and recommendations and preparation of FEMA Benefit Cost Analysis(BCA) and technical sections to meet the funding goals. FEMA Grant Applications,San Diego County Water Authority,CA Prepared FEMA required BCA,technical reports,cost estimate and back-up documents for a regional water transmission pipeline seismic retrofit project which has received an award of$17 million from CalOES for HMGP and pending approval of$50 million from BRIC funding. FEMA Grant Application,City of Belvedere,CA Prepared BCA,technical reports,cost estimate and all back up documentation for successful approval of 12 [engineering S olutions Cervices suit 44 — Proposal For Grant Writing and Management Services City of Seal Beach a sea level rise and sustainable project by CalOES for recommendation for BRIC funding. FEMA Grant Applications,San Bernardino Municipal Water Department,CA Prepared Benefit Cost Analysis(BCA),technical reports, cost estimate and back-up documents for a steel reservoir seismic retrofit project which received $5.5 million from CalOES for HMGP funding. FEMA Grant Applications,Orchard Dale Water District,Coachella Valley Water District,City of Colton, CA Responsible for review of agency documents for two regional storm drain projects and preparation of successful phase I grant applications. Preparation of technical sections and interpretations to match the funding. Development of required technical documents for the Benefit Cost analysis. Sustainability Grants,Port of Long Beach, Long Beach,CA Responsible for preparation of technical documents and all the necessary justifications for a sustainability grant funded by Homeland Security. Review of agency documents, preparation of cost estimates, back up documents,exhibits and other information as needed. Flood Assistance Grant Program,City of Wildomar,Wildomar,CA Prepared Benefit Cost Analysis (BCA),technical reports, cost estimate and all back up documentation to prepare two successful applications for stormwater projects. FEMA Grant Applications,Monterey One Water,CA Prepared Benefit Cost Analysis (BCA),technical reports,cost estimate and back-up documents for a booster pump station sea level rise mitigation project which is pending approval from CalOES for HMGP funding. Otay River Bridge,San Diego,CA Provided hydrologic, hydraulic and scour engineering services to assist with the design of the new State Route 125 Toll Road Bridge over Otay.The objective of the project was to characterize the hydraulics and scour potential and develop countermeasures to sustain the erosive forces to which the bridge substructure would be subjected. Alta La Jolla Restoration,San Diego,CA Responsible for independent assessment of the hydrologic, hydraulic and channel stability of outlet channel of a storm drain system in the private development,Alta La Jolla in San Diego, California.The objective of the project was to characterize the drainage and develop a concept to stabilize the eroded outlet channel. Caltrans Drainage Law&floodplain Issues Course Development& Delivery,CA Responsible for development of two one-day courses and delivery to various Caltrans Districts in the state. Class material was developed for highway designers to discuss hydrology and hydraulic &identify issues pertaining to floodplains and effective discharge, minimize liability to public agencies short courses for FHWA, and Caltrans. 13 [engineering Solutions ©ervices x"t:r Proposal For Grant Writing and Management Services City of Seal Beach Stanley Klemanowicz AIA, PMI, LEED, Facility and Energy Conservation Funding Expert Stan brings more than 23 years of hands-on experience in architectural design and project delivery within time and Education: BS,Architecture,The City budget on many public and private projects. As a Leadership University of New York in Energy and Environmental Design (LEED) Professional, he has directed sustainability and led project teams in exceeding Registration:Licensed Architect,CA,NY, desired green building accreditation levels. He has been NJ responsible for completion and approvals of ongoing design Years of Experience:23 and value-engineering, preparation of construction documents, permitting, and funding details. Stan's extensive Memberships: experience in the design field has allowed him to be a American Institute of Architects(AIA); technical expert for all energy-related grant pursuits. Stan has National Council of Architectural Boards been dealing with various utility providers and Air Quality (NCAB);National Institute of Building Management District (AQMD)and other funding agencies Sciences(NIBS); United States Green directly and has first-hand knowledge of the available grants Building Council(USGBC); and their requirements.The following are a sample of Stanly's Commissioner:City of Redondo Beach, experiences and skills: Uniform Codes Commission(UCC); Project Management Institute(PMI) • Expertise in evaluation of facility design improvements to meet funding requirements. • Responsible for design and renovation of facilities to obtain LEED Platinum and Gold • Proven track record in providing Construction Management&funding Relevant Work Experience Sustainability Program Management, Los Angeles City Unified School District&San Bernardino City Unified School District Achievement areas include:Sustainability and energy efficiency; renewable energy;water conservation; environmentally preferable building materials,specifications and best practices;waste reduction and conversion of waste to energy; reduction of toxic materials; indoor environmental quality; smart growth and sustainable development; perform preliminary energy assessments for potential energy conservation measures at various types of Districts facilities, study cost- benefit analyses, & Master Planning Project California Task Force on Court Facilities, Los Angeles County Directed on-site surveys and evaluations of thirty courthouses in Los Angeles County for physical condition, life-safety,code compliance,functionality, security,accessibility, and space requirements as prerequisite for development of capital construction budget for master planning and new construction. Master Planning,Soka University,Aliso Viejo,CA Senior Project Manager/Architect and Technical Director for master planning, program development, and technical architect for new private liberal arts college. 14 [engineering Solutions Cervices SEA( Proposal For Grant Writing and Management Services City of Seal Beach Modernization Project-Los Angeles Unified School District(LAUSD) Responsible for design development and validation of project scopes and budgets,design and construction documents, DSA submittals,and project delivery methodology. Directed pre-construction efforts for 300 Measure K and BB Bond modernization projects of existing facilities with an aggregate value of projects exceeding$50 million. Developed project delivery system for JOCS(Job Order Contract System),where over 100 projects were initiated in less than a year. managed architect/engineer teams. Los Angeles Community College, Los Angeles,CA Responsible for design and management of architect/engineer teams for three significant new LEED Platinum and gold facilities for Los Angeles Community College (LACCD)campuses with a total value off over$130 million. Port of Los Angeles—Pier 400,Los Angeles,CA On-Site Project Manager, responsible for oversight of the design-build process for the design and construction of 18 office and gate facilities at the largest proprietary marine cargo terminal in America. Facilities included corporate offices,operations,and maintenance buildings.Cost of facilities exceeded $60 million.Total cost of project-$900 million. Construction Administration—LEED Silver Project Hollywood,CA Senior Construction Administrator for the Hollywood W Hotel & Residences,the largest LEED Silver project in Los Angeles County,a luxury hotel and residential development valued over$360,000,000. Managed and directed the architectural design team of over fifteen consultants. Responsible for completion and approvals of ongoing design and value-engineering, preparation of construction documents, permitting, submittal reviews, requests for information,change orders,field observation, and project closeout. Capital Improvement Program,City of Santa Monica,California Project Manager responsible for design and delivery of multiple capital improvement and major maintenance projects embracing State and City sustainability guidelines including: police/fire headquarters, city hall, renovations, civic auditorium city pool,senior housing, parks facilities and animal shelter. Business Technology Center,County of Los Angeles Community Development Corporation,Altadena, CA Project Manager for programming, planning,and preparation of bridging documents for 70,000 square foot design/build technology incubator. Statewide Utility Companies Energy Efficiency Program Savings by Design on behalf of Southern California Gas Company and Los Angeles Department of Water & Power,and Integrated Demand Side Management with Southern California Edison. Funding Resources Consultation Applications Federal and State funding, IRS EP Act 2005 Tax Credit, Utility company rebate and incentives. 15 engineering S olutions Cervices Proposal For Grant Writing and Management Services T Y City of Seal Beach Mir T. Fattahi, PE, F. ASCE Infrastructure Funding Expert Mir brings extensive experience in securing and managing Education:MS,Civil Engineering, CA State grants of more than $20 Million from the BOR,CA SWRCB& University Long Beach,CA, 1992 DWR. He is highly knowledgeable on water and sewer related funding pursuits and has successfully secured and managed Years of Experience:35 funding and project implementation on behalf of various Registration: agencies. He is experienced in directing projects and staff in fast-paced, results-oriented environments.Mir is an articulate • Registered Professional Engineer in CA 59465;Certified Cross communicator able to elicit outstanding performance from a Connection Control Specialist—USC diverse array of professionals. He has been highly successful • General Engineering Contractor in developing synergistic relationships to bring projects to License"A"(#969080) • Principals of Supervision completion on time and under budget, in part because of his • Supervisor's Academy Cross strong leadership,organization, and communication skills. Connection Control—Certified by USC Foundation. Mir has more than 35 years of extensive experience in all • Traffic Control,Trenching and facets of water and sewer engineering, planning,design and Excavation project management; budgeting, scheduling,contract administration, change order management,claim analyses and mitigation; biddability/constructability review, development and implementation of quality assurance and control (QA/QC) procedures. He has led and managed major Capital Improvement Program (CIP) infrastructure projects in water/wastewater including recycled water for various agencies in Southern California. Relevant Work Experience As-Needed Grant Writing Services,Water and Sewer Department,City of Santa Ana,CA Participation in identification of grant funding opportunities, preparation of successful grant applications for BOR,SWRCB,Santa Ana Watershed Authority and many more.Also,assisted with compliance- management services for the City. Three Application Packages for Sewer Improvement Projects,City of Laguna Beach,CA Preparation of applications and coordination with State project managers to obtain approval for securing$10 Million funding on behalf of the City. Projects involve upgrade of sludge export force main, treatment facility upgrades, and sewer line rehabilitation throughout the City. Water,Sewer and Reclaimed Water Transmission Pipeline Design, Project Manager,Laguna Hills,CA Project Manager in charge of the design,contract document preparation and construction management of the Wood Canyon water, sewer, and reclaimed water facilities for the Moulton Niguel Water District. The project consisted of 3 miles of water transmission pipeline, 2 miles of reclaimed water transmission pipeline, and 3 miles of gravity and force main sewers.Several pipe materials, including CML&C steel pipe, DIP and PVC pipe were specified based upon design requirements. As-Needed Grant Writing Services,Coachella Valley Water District,Coachella Valley,CA Involved in preparation of successful applications to WIFIA for funding over$50 Million for two projects and a successful application for Advanced Metering Infrastructure(AMI)demonstration project from BOR Funding. 16 [engineering Solutions ©ervices =- - Proposal For Grant Writing and Management Services City of Seal Beach Grant Writing Services,Multiple Projects,City of Hemet Water Department,Hemet,CA Preparation of grant application packages for more than $10 Million in grant and$18 Million in SRF loan for Automated Water Metering, master plans.water distribution system upgrades and sewer collection system on behalf of the City. Storm Water&Recycling Grants,City of Downey,CA Identification&application of successful$4 Million for stormwater quality project that ranked one of the highest for funding and a submittal of a grant application for a recycling project. Recycled Water Program, Project Manager/Engineer,Simi Valley,CA Project Manager/Engineer in charge of preparation of plans and specifications for recycled water connections, preparation of engineer's report, cross connection testing and report,site supervisor training and issuance of certificate for Ventura County Waterworks District No.8,City of Simi Valley. Recycled Water Program,Project Manager/Engineer Fontana,CA Project Manager/Engineer in charge of preparation of plans and specifications for local lateral connections, preparation of engineer's report,cross connection testing and report,site supervisor training and issuance of certificate for Fontana Water Company. Water and Reclaimed Water Systems,Project Manager Aliso Viejo,CA Project Manager responsible for design and preparation of construction plans, specifications, and cost estimates for Oak Grove water and reclaimed water systems.The project consists of approximately 10,000 acre-feet(AF) of water and reclaimed water pipelines designed for the Moulton Niguel Water District to be constructed in the community of Aliso Viejo. PVC and Ductile Iron Pipes were specified for this project. Recycled Water Program, Inland Empire Utilities Agency(IEUA), Project Manager Chino,CA Program manager of the Agency's Recycled Water Program. Under his direction the recycled water use increases from 15,000 AFY to 37,000 AFY in 2.5 years with a target of 50,000 AFY by the end of 2012. The program involved site investigation, preparation of retrofit plans, preparation of engineering report, cross-connection testing, up to completion and energizing recycled water to the site. Users of Recycled Water include farmers,schools, industrial entities,golf courses, parks, and commercial office landscape areas. He worked directly with agency's seven (7) member agency staff in planning, design,construction and expansion of the regional recycled water system. He also participated in the review of some of the member agencies recycled water and wastewater master planning efforts. 17 (Jngineering Solutions Dervices 6 vat:r Proposal For Grant Writing and Management Services City of Seal Beach Carlos Pineda, PE, Infrastructure Funding Expert Carlos is a registered civil engineer in the State of California Education:MS,Civil Engineering— with over 38 years of experience in civil engineering and Structures,California State University, project management. He has extensive experience working for Long Beach both private and public sectors. His private sector design experience covers a wide range of projects including MBA, Business Administration,University residential master planned communities and "in tract" of Phoenix residential improvements. His public works design experience BS Civil Engineering(Cum Laude),Virginia covers a wide variety of projects including the improvement of Polytechnic&State University, major arterials, secondary highways and collectors, flood Blacksburg,Virginia control and drainage projects,ADA retrofit, and safe routes to Years of Experience:38+ school projects.\ Registrations: Relevant Work Experience • Professional Engineer,California Trail Restoration Project,City of Huntington Beach,CA (38639) • LEED Accredited Professional,U.S. Carlos has been responsible for successful development of a Green Building Council conceptual plan for the Shipley Park trail project that met the • Qualified Stormwater Pollution approval of the Parks Board members.Carlos then prepared Prevention Plan Practitioner the application for the California Department of Parks and (California) Recreation. • Qualified Stormwater Pollution Multiple Projects,City of Indian Wells,CA Prevention Plan Developer (California) Carlos has been instrumental in the completion of variety of successful grant funding applications for the City such as realigning of a flood channel, parks projects and a safety Action Plan. Recycling Water Projects,Central Basin Municipal Water District,CA Responsible for preparation of 3 application packages for cities of Downey,Southgate and Bell Gardens. Developed cost estimate and the grant application for submittal on behalf of the agency. LOSSAN Corridor, Peer Review,Hydrology&Hydraulics,San Diego,CA As part of RailPros Team, Carlos has been providing peer review on Civil engineering plans for several portions of the LOSSAN Corridor project. Metro-Metrolink Station Location Studies,Los Angeles,CA ESS served as a sub consultant and provided site study and study the utility constraints involved.This study included four stations and multiple alternatives for each location. The utility study included coordination with various stakeholders such as cities,and SCE. ESS also prepared a grant strategy for Metrolink. Senior Project Manager—Community Development/Transportation(Stantec) As a Senior Project Manager, he was responsible for the marketing of Engineering Services to municipalities and other private clients such as developers, builders,and architects. Responsible for the management of Projects including close coordination with clients and with the Project team, responsible for executing the project, producing,and submitting deliverables and meeting the budget and schedule established in the contract. 18 [engineering Solutions Dervices SSA(, V Proposal For Grant Writing and Management Services City of Seal Beach Supervised engineers in the preparation of Plans, Specifications and Estimates(PS&E)for the construction of Civil Engineering projects, including residential subdivisions, public works projects and community parks. Provided Quality Assurance and Quality Control for the Projects.Also, provided clients with engineering support during the Construction Phase of the projects,including responding to RFI's, plan revisions, review of submittals etc. Sample Projects: • Butterfield Stage Road Phase III Improvements,Temecula • Lincoln Park ADA and Landscape Improvement Project, Pomona • Boys and Girls Parking Lot Improvements,San Clemente • Camino De Los Mares Improvements,San Clemente • Cress Street Sidewalk and Retaining Wall Improvements, Laguna Beach • Queda Way Drainage and Retaining Wall Improvements, Laguna Beach • Village Pond Park Improvements, Lake Forest • NW Open Space Park,San Juan Capistrano • Avella Apartments, Irvine,The Irvine Company • Los Serranos Infrastructure Improvements-Safe Routes to Schools Program Phase 3,Chino Hills • Project Manager for Various CIP Projects for the City of Pomona Director of Engineering(CivilSource) As a Director of Engineer was responsible for the marketing of Engineering Services to municipalities and other private clients. Responsible for the management of Projects including close coordination with clients and with the Project design team, responsible for executing the project, producing,and submitting deliverables and meeting the budget and schedule established in the contracts.Supervised engineers in the preparation of Plans,Specifications and Estimates(PS&E)for the construction of Civil Engineering Public Works projects. Responsible for providing quality assurance and quality control for all projects.Also, provided clients with engineering support during the Construction Phase of the projects,including responding to RFI's, plan revisions, review of submittals etc.Assisted in providing civil engineering assistance to Cities as part of Staff Augmentation,this included providing engineering advice and plan checking for ongoing permit applications. Sample Projects: • Cerritos Avenue Widening Project, City of Cypress. • SR2S Hermosa View Improvements, Hermosa Beach • Retaining Wall Improvements—Moulton Parkway, County of Orange • Mermaid St.Sidewalk and Retaining Wall Improvements, Laguna Beach • Project Manager for Various Projects for the City of Laguna Woods.—Staff Augmentation 19 [Jngineering Solutions Cervices C Proposal For Grant Writing and Management Services City of Seal Beach Omar Dayani, PE, TE, Transportation Funding Expert With more than 32 years of project management experience, Omar has completed more than$200 Million worth of capital Education:B.S.,Civil Engineering,West improvement projects and received numerous project awards Virginia Institute of Technology,WV for his efforts while serving as the Traffic Engineer for the City Years of Experience:32 of San Marcos. Registration: He has strong managerial skills and proven experience in traffic • engineering practices,as well as capital improvement and land Registered Civil Engineer,California, development procedures and guidelines. He developed one of 59972 the most advanced traffic management and traffic signal • Registered Traffic Engineer, California, 16171 systems in the state. Omar is well-versed in managing projects • Professional Transportation with federal,state and local funding. He is also experienced Operation Engineer,California with federal,state and local grant programs and the Memberships: appropriate processes by which to prepare various grant American Public Works Association applications. (APWA) Omar is a skilled problem-solver who elevates his teams and American Society of Civil Engineers consistently brings feasible and creative solutions to project (ASCE) leadership. He has extensive experience conditioning and WTS International(WTS) reviewing land development projects and scoping various CIPs. Construction Management Association He has established excellent working relationship with City of America(CMAA) staff,adjacent public agencies,Caltrans,SANDAG (MPOs), California Emergency Services major developers,contractors and resource agencies in the Association(CESA) region. He is also knowledgeable in storm water and water- quality programs and design. Relevant Work Experience As-needed Traffic Engineering Services—Multiple Cities,CA Provided traffic engineering services including design of federally funded projects, plan check of development projects, review of citizen requests, preparation of grant applications on an as-needed basis for cities of Hemet,Wildomar and Villa Park. As-Needed Consulting Services,San Diego Association of Government,San Diego,CA Responsible to provide funding strategies, prepare grant application packages and monitoring of grants. LA Metro Highway Program Support Services, Los Angeles,CA Funding Consultant to provide funding strategies, prepare grant application packages and monitoring of grants. City of San Marcos,CA • Successfully managed and prepared numerous federal,state and local grant requests obtained more than $60 Million in federal and state grants for the City of San Marcos. Managed numerous special projects such as Inland Rail Trail,and Creekside Marketplace. 20 [angineering _Solutions Cervices seN Proposal For Grant Writing and Management Services City of Seal Beach • Management of the Traffic Engineering Section and all related activities. • Managed more than 175 capital improvement projects ranging from ITS and shopping centers and street improvements to rail and rail trails. • Serving as the City Traffic Engineer with extensive involvement in traffic circulation elements, ITS projects,traffic signal systems including design and operation of traffic signals, central monitoring systems,traffic signal adaptive systems, and wireless and fiber optic interconnect. • In charge of traffic safety issues and preparation of reports and monthly presentations to the City Commission. • Representing the City of San Marcos at SANDAG, Caltrans, NCTD,County of San Diego and other adjacent Jurisdictions, establish good working relationship with key members of San Diego County's public and private sectors. • Prepared and reviewed numerous technical reports such as traffic studies and reports to the City Council and various commissions. • Prepared annual capital improvement projects(CIP) budget for five years. City of Poway,CA • Prepared numerous federal,state and local grant applications. • Managed more than 45 capital improvement projects including reclaimed water system,water treatment plant,water reservoirs and other specialty capital project. • Served as construction manager for numerous Capital Improvement Projects. In-house designed several relatively complex projects. • Managed the AutoCAD and Soft Desk design activities. • Assisted the traffic engineer with traffic safety and traffic circulation issues, and was assigned to Land Development section for two years 21 (engineering Solutions ©ervices _- — Proposal For Grant Writing and Management Services City of Seal Beach Debbie Murphy, PE, Water/Sewer Funding Expert Debbie has been responsible for successful grants from various agencies such as Bureau of Reclamation (BOR),State Water Education: BS,Civil Engineering, Resources Control Board and Santa Ana Watershed Project University of the Pacific Authority for various water related projects and State Water Registration Registered Professional Resources Control Board grant applications. ALL the grants Engineer in CA 43607 written by Debbie for BOR have been awarded for funding in Years of Experience:32 the past six cycles. She is also very knowledgeable in grants from Propositions 1, 13, 68&84.She has been actively involved in identifying funding opportunities and matching projects for maximum funding. Debbie has been responsible for successful grants with multiple Bureau of Reclamation for various water related projects and State Water Resources Control Board grant applications. She has more than 30 years of professional engineering design and construction experience in the private and public sectors for public works projects related to water and sewer projects, and all aspects of water systems, including pipelines,wells, booster stations and reservoirs.She has immense mechanical and administrative expertise in all phases of plan review,constructability review,QA/QC of technical reports, and environmental process. She is also highly skilled in identifying appropriate measures, policies, and procedures to comply with federal,state, regional, and county laws, regulations,and environmental mandates. Relevant Work Experience Grant Assistance&Monitoring—San Bernardino Municipal Water Department, Desert Water Agency, Valley Sanitary District,Turlock Irrigation District,City of Sacramento,City of Santa Ana, Long Beach Water Department, Mission Springs Water District,CA Responsible for successful grant applications and compliance reviews for several State Revolving fund, Santa Ana Watershed Authority and Bureau of Reclamation funding including Title XVI, Drought Resiliency Grant Program,and Water and Energy Efficiency Grant Program. Debbie has been providing guidelines reviews for various funding compliance and grant requirements on multiple types of federal and state funding opportunities including Proposition 1, 13, 68,and 84. Project Engineer, Multiple Cities, Department of Public Works Project Engineer in Water Division and Public Works responsible for planning,coordinating, and managing technical, and field staff responsible for all aspects of the planning,design,award and construction of water projects including pipelines, reservoirs,wells and booster pump stations. Developed and administered budgets, prepared, and processed RFPs and awarded/managed professional services and construction contracts.As Development Services Manager and Principal Engineer,responsibilities included environmental and entitlement review; developing and enforcing Conditions of Approval;technical plan review/approvals; developing department programs, policies, and procedures;serving as liaison with the general public and the development community; researching, preparing and/or delivering reports and presentations to Commissions and City Council. 22 (Ingineering S olutions Dervices k r) • _,___2,, , . _ 7_:•, Proposal For Grant Writing and Management Services City of Seal Beach City of Cypress, Department of Public Works Assistant Civil Engineer responsible for prepared of plans, specifications, cost estimates and contract documents for public works projects including street improvements, parks, and public buildings. Provided technical support and project management expertise, prepared staff reports and presentations to City Council and assisted in budget preparation of annual operating and multi-year CIP budgets. Prepared and administered grant applications for federally funded paving projects. Albert C. Martin&Associate, Los Angeles,CA Civil Engineer responsible for preparation of technical plans and specifications for public and private development projects, including grading and utility plans; hydrology and hydraulic calculations;design and coordination. Project management responsibilities included budget,schedule,and quality control. City of Hermosa Beach, Department of Public Works Assistant Engineer responsible for administration of all aspects of the planning, design,construction and management of maintenance,engineering and capital improvement projects in the City, including projects related to streets, storm drains, sanitary sewers, parks and public buildings. Mobil Oil Corporation, Los Angeles,CA Project Engineer responsible for the delivery of construction projects, including removal and replacement of underground fuel storage tank facilities and construction of new service stations. Performed field investigation,developed cost estimate, prepared and issued bid package and cost analyses,evaluated and awarded bids, managed and supervised construction, and project budget. 23 [Jngineering Solutions Dervices Proposal For Grant Writing and Management Services City of Seal Beach Chenxia Li, Ph. D, Parks and Recreation & Environmental Sustainability Funding Expert As a former grant manager,Chenxia has an extensive background in the capital planning process and in developing Education:Ph.D. in Planning, University long-range capital improvement programs.She has secured of Southern California, 1992; Master of and managed federal,state and local funding measures City Planning, University of California at including FEMA&EPA originated grants.Chenxia has also been Berkeley, 1985; Bachelor of Engineering, responsible for performing policy and financial analyses, Tongji University,Shanghai,China 1982 negotiating agreements with funding agencies,as well as Years of Experience: 20 preparing and presenting reports to agency boards of _ directors. Chenxia has been responsible for successful calculation of GHG reductions for multiple grant applications that were awarded over$39 million since 2016.Chenxia is our in-house federal and state grant compliance expert. Relevant Work Experience City of Manhattan Beach, Federal Funding Compliance,Manhattan Beach,CA Prepared specifications for a federally funded pedestrian improvement project to meet the requirements of federal funding procurement process and the FTA grant requirements. San Bernardino GHG reduction Strategy,TIRCP 2018 Grant Application and Compliance San Bernardino County Transpiration Authority,San Bernardino,CA Responsible for development of a successful grant application package for two significant projects in the region, meeting with CaISTA, preparation of GHG reduction and all write up for successful award of over $39 million.She has been providing compliance services for the$280 million project with 11 sources of federal,state, and local funding. Grant Compliance,City of Santa Ana,Santa Ana,CA Chenxia has been responsible for preparation of specifications and construction bid documents to meet federal and state requirements. Grant Compliance, Long Beach Water Department, Long Beach,CA Chenxia has been responsible for review of grant agreements, and preparation of bid package sections pertaining to federal and state compliance requirements. Federal Funding Compliance,San Bernardino Municipal Water Department,CA She has prepared grant policy that was successfully approved by the Board of Directors. She has also been guiding the Good Faith Effort process to satisfy the federal funding requirements. Federal Grant Compliance,Cities of West Hollywood and Santa Monica,CA ESS is responsible for implementation of two FEMA grants for the cities and Chenxia has been responsible for quality control on all programming and reporting. 24 (Jngineering S olutions ©ervices stae;� _- — Proposal For Grant Writing and Management Services City of Seal Beach Redlands Passenger Rail Project,San Bernardino County Transpiration Authority,San Bernardino,CA Funding expert responsible for preparation of TIRCP, PTC and FTA grants for the$280 million project. Facilitated meetings with grant funding agencies, prepared agendas,and presentation topics. Researched the available documents and prepared successful grant application packages.Advised on negotiations,grant agreements, and reporting needs. Grants Manager,San Diego North County Transit District(NCTD),Oceanside,CA • Responsible for final QA/QC during the BOR WaterSMART Drought Resiliency Projects grant writing process and assisted with various research, mapping, and grant writing tasks to submit the application promptly.Worked on 4 applications simultaneously and submitted all applications successfully and on-time. Each application was for$2 million in federal grant funding. • Administered NCTD grant programs and managed grant staff. Performed strategic, programmatic, and detailed grants management of NCTD's federal, state, and local grant programs. • Coordinated with the San Diego Association of Governments(SANDAG)to forecast grant revenues for five-year capital improvement program. Developed recommendations to assign the grant funds to the capital and planning projects. • Worked with the Federal and State funding agencies for grant application/ amendments/closeout. Managed grant programs for requirements compliance. • Maintained grant database using the JD Edwards system to ensure accuracy and grant compliance. • Prepared the required project progress reports, financial status reports, and grant closeout reports. Ensured timely processing grant billings; reviewed the project expenditures against the approved project scope and in compliance with federal,state,and local funding requirements; and validated appropriateness of supporting documents and justifications. • Developed and revised grant management procedures and the board finance policies. • Responsible for the SAFE schedule and the required single audit schedules. • Prepared responses to the FTA Triennial Review and Enhanced Technical Capacity Review. BOR WaterSMART Water Energy and Efficiency,Santa Clarita Valley Water Agency,Olivenhain Municipal Water District, Desert Water Agency,City of Santa Ana,San Bernardino Municipal Water District Responsible for final QA/QC during the BOR WaterSMART Water Energy and Efficiency grant writing process and assisted with various research, mapping,and grant writing tasks to submit the applications fully and promptly.She worked on 6 applications simultaneously for this opportunity. Each application applied for$500,000 federal grant funding. Grants and Strategic Development Planner,Southern California Regional Rail Authority(SCRRA) • Coordinated with FTA/FRA/FEMA/Caltrans on the grant administration, led FRA/Caltrans quarterly reviews,analyzed federal and state transportation policies and funding programs, and communicated with staffers on grant issues. 25 [engineering Solutions Cervices C =�s =- — Proposal For Grant Writing and Management Services City of Seal Beach • Worked with Engineering Department and Program Management Office on the programmatic issues pertaining to the capital rehabilitation and improvement projects,and prepared grant applications by closely working with the stakeholders. Participated in monthly project managers' meetings,worked with all necessary parties to ensure implementation of grant-funded projects in compliance with the grant requirements and grant contract provisions. • Administered federal and state grants; prepared the grant fact sheets to disseminate grant information;tracked contract commitments and expenditures; prepared project progress and financial reports; responded to the grantors' inquiries concerning grant compliance issues; performed the grant closeouts;and responded to the audit requests. • Tracked grant balances; reviewed proposed changes to the project scope to ensure consistency with the funding agreements; reviewed and validated the eligibility of project budget reallocations by fund source and by project; and ensured the grant records being updated with a documented audit trail. • Performed timely and comprehensive analysis of capital budget versus actual expenditures at the project level and program level, and performed monthly,quarterly,and year-end reconciliations. • Maintained detailed grant records on all capital projects to ensure accuracy and integrity of the accounting records in the Oracle Financial System and reconciled the grant records. • Participated in various cross-functional meetings and task forces within the agency to address capital budgeting,financial analysis, allocation initiatives, and other funding and capital activities. 26 [engineering Solutions --Services Proposal For Grant Writing and Management Services City of Seal Beach James Klueber, Senior Grants Analyst James started his career as an analyst specializing in various water resource investments and is very familiar with Education: MS, Environmental Sciences& Californian water law, water systems,federal/state/local Management, Cal Poly San Luis Obispo, management plans,and water infrastructure. He is a team CA(2023); BS, Environmental Economics player and brings his can-do attitude to work every day. &Policy, U.C. Berkeley,CA(2018) Currently, his primary role at ESS is to provide grant compliance monitoring,QA/QC support for all grant Years of Experience:6 applications and funding opportunities. His work ethics coupled with his passion for helping build stronger communities is demonstrated in his work and aligns with our ideals and qualities at ESS. James is highly skilled in identifying appropriate measures, policies and procedures to comply with federal,state, regional,and county laws, regulations,and environmental mandates. Relevant Work Experience Community Project Funds,City of Carlsbad,CA Responsible for grant writing and final QA/QC during the Community Project Funds grant writing process and assisted with various research, mapping,and other tasks in order to submit the application fully and promptly.The City was awarded$9 million for the Veterans Parks Project and $5 million for a neighborhood traffic calming/revitalization project. Local Partnership Program(LPP)Grant,City of Carlsbad and Long Beach,CA Responsible for final QA/QC during the LPP grant writing process and assisted with various research, mapping,and other tasks in order to submit the application fully and promptly. Department of Water Resources,Multibenefit Drought Grants Program,City of Petaluma,Fort Bragg and San Bernardino Municipal Water Department. James assisted the City of Petaluma, Fort Bragg, and San Bernardino with several Department of Water Resources Multibenefit Drought Grant applications.The City of Petaluma received funding for a recycled water line implementation project and an Advanced Metering Infrastructure project totaling$11.5 million in funding. SBMWD received$2 million in funding for an Advanced Metering Infrastructure Project and City of Fort Bragg received$20 million for two conveyance and storage projects. FEMA/CalOES Grant Applications,Cities of Pasadena,Sacramento,Belvedere,Oceanside,CA Responsible for preparation of supporting documentation and estimates for a variety of projects including seismic retrofit of Dam structures, City Hall and parking structure, bridge, reservoirs, and a sea wall project that met the approval of CalOES. BOR WaterSMART Drought Resiliency Grant, Long Beach Water Department,Santa Clarita Valley Water Agency,City of Santa Ana,City of Sacramento,CA Responsible for final QA/QC during the BOR WaterSMART Drought Resiliency Projects grant writing process and assisted with various research, mapping,and grant writing tasks to submit the application 27 [engineering S olutions ©ervices Proposal For Grant Writing and Management Services City of Seal Beach promptly.Worked on 4 applications simultaneously and submitted all applications successfully and on- time. Each application was for$2 million in federal grant funding. BOR WaterSMART Water Energy and Efficiency,Santa Clarita Valley Water Agency,Olivenhain Municipal Water District, Desert Water Agency,City of Santa Ana,San Bernardino Municipal Water District Responsible for final QA/QC during the BOR WaterSMART Water Energy and Efficiency grant writing process and assisted with various research, mapping,and grant writing tasks to submit the applications fully and promptly. He worked on 6 applications simultaneously for this opportunity. Applications ranged from $500,000-$2 million federal grant funding. Drinking Water State Revolving Fund Compliance Services,Santa Clarita Valley Water Agency Responsible for SWRCB SRF compliance requirements for a$3.9 million water transmission line project including reimbursement requests, progress payments,AIS, DBE, and prevailing wage requirements. Clean and Drinking Water State Revolving Fund,Cities of Sacramento and Carlsbad,Valley Sanitary District,CA James has prepared and submitted CWSRF and DWSRF applications via FAAST to upgrade various components of wastewater and water systems ranging from$4.5 -$35 million projects. 28 [engineering Solutions Dervices a ua,-� - Proposal For Grant Writing and Management Services City of Seal Beach Savannah Regan, EIT, Project Engineer Savannah graduated from San Diego State University in May Education:BS,Environmental 2022 with a B.S. in Environmental Engineering.Although a recent Engineering,San Diego State University, graduate,Savannah has gained extensive experience through San Diego,CA interning for two engineering firms. In her previous internship, she gained knowledge in the structural engineering field,and Years of Experience:3 was responsible for creating bills of materials and completing 3-D structural analysis based off 2-D CAD drawings. She is now applying her engineering background for technical writing to assist ESS on various State and Federal grant applications,cost estimates, and QA/QC measures.She is the lead project engineer for all water or environmental based projects. Relevant Work Experience Shipley Nature Center Trail Restoration Project,City of Huntington Beach,CA As the project engineer, she was responsible for preparing the City's application to the Recreation Trails Program.The application consisted of engineering,environmental sustainability,and environmental justice technical writing. Bridge Rehabilitation Projects,Cities of Long Beach, Pico Rivera and Oceanside,CA As the project engineer,she was responsible for assistance with the technical writing of the City's applications for the Department of Transportation's Bridge Investment Program. Multiple roadway projects,City of Carlsbad,Carlsbad,CA As the project engineer, she has been responsible for assistance with a variety of projects such as pedestrian safety, roadway realignment, mitigation of climate change impacts. In addition, she was responsible for drafting CAD drawings for the street's existing and proposed typical sections. Project Engineer/Grant Writer,Various Projects,City of Paradise,Seal Beach, Fort Bragg,CA As the project engineer,she was responsible for preparing the Cities' applications for the State Revolving Fund.This included the preparation of the Engineering Technical Report,cost estimates, and schedules. Multiple Parks and Recreation Projects,City of Santa Ana,CA Savannah has been responsible for submittal of multiple applications for grants including Urban Greening, LWCF, Clean California, Environmental Enhancement and Mitigation Program, and habitat conservation fund. 29 [engineering Solutions Der vices Proposal For Grant Writing and Management Services City of Seal Beach EXPERIENCE AND REFERENCES Grant Identification, Writing, and Compliance Services, City of Seal Beach, Seal Beach, CA ESS has been providing needs assessment, grant identification,grant writing cf SEAL and compliance services since 2020 for City's Public Works Department. ESS �~+ started by reviewing the City's CIP and unfunded projects and developed a funding plan by identifying grants. Requested & Funding Agency Program Project Funded Grant Amount $7,400,000 SWRCB DWSRF Beverly Manor Pump (pending Station approval) $2,740,000 SWRCB DWSRF LCWA Water Main (pending approval) $200,000 U.S. DOT- FHWA Safe Streets for All Safety Action Plan (SS4A) Project Reference: Iris Lee, Director of Public Works, 211 Eighth Street, Seal Beach, CA 90740; (562) 431-2527 X 1322; ilee(a@sealbeachca.gov Grant Identification,Writing, and Compliance Services,City of Santa Ana Public Works Department, Santa Ana, CA ESS has been providing needs assessment,grant identification,grant writing and compliance services since 2017 for City's Public Works Agency. ESS '`' started by reviewing the City's CIP and unfunded projects and developed a funding plan by identifying grants.To date, ESS has prepared many successful applications for California Department of Transportation ,�Nllp` (Caltrans), CalOES, CA Department of Parks and Recreation, Bureau of .' Reclamation (BOR), CARB, Proposition 13, Santa Ana Watershed Project Authority(SAWPA), California Natural Resources Agency, California Department of Water Resources (DWR) and California State Water Resources Control Board (SWRCB) and SCE. ESS has also been successfully managing the awarded grants for the Department. Requested& Funding Agency Program Projects Funded Grant Amount $387,000 U.S. FTA All Stations Accessibility ADA Improvements (pending) Program at Regional Transportation Center 30 [ingineering S solutions Dervices Proposal For Grant Writing and Management Services City of Seal Beach $2,199,000 Caltrans Clean California Grant Walnut Street Urban Program Cycle 2 Greening Project $2,250,000 CA Department of Parks Land and Water 10th and Flower and Recreation Conservation Fund Street New Neighborhood Park $223,000 CA Department of Parks Arts in California Parks Memorial, Santa (pending) and Recreation Program Anita, & Gerardo Mouet Park Murals $300,000 CalOES Community Power Emergency Resiliency Generator $1,000,000 CARB Alternate Fuel Program CNG Fueling Station $1,000,000 SCE Charge Ready EV charging Stations $38,775,000 Bureau of Reclamation, Various Water-Related Various Water DWR, SWRCB Funding Programs Related Projects Reference: Nabil Saba, PE; Executive Director of Public Works; 10 Civic Center Plaza, Santa Ana, CA 92701; (714) 647-3379; nsaba@santa-ana.org Grant Writing Services, Long Beach Public Works and Water Departments, Long Beach, CA ESS has been providing grant assistance services that started with a needs assessment and review of the Public Works and LBWD's CIP projects and unfunded projects. ESS presented a funding strategy of funding opportunities matching the projects that were approved by the LONG BEACH Department. ESS has been working with the City since December 2017 and • • . ESS has been responsible for 100%of the work noted here. ESS has Utilities prepared the following successful projects for the department: wate Gas Sewer Grant Amount Funding Agency Program Projects Market Street Complete Street $2,838,000 CTC LPP Project(LB Public Works Dept.) $1,500,000 BOR WEEG AMI Groundwater Management and $200,000 BOR Applied Science Forecasting Tool $4,200,000 BOR DRP 4 Wells $75,000 BOR SWEP Turf Replacement in DACs Community Power Generator Procurement $300,000 CalOES Resiliency $75,000 FEMA Training Emergency Response Training 31 (engineering S solutions flervices d s.4, Proposal For Grant Writing and Management Services City of Seal Beach $1,970,000 BOR Title XVI 2 Recycled Water Projects Project Reference(Water): Dean Wang, PE, Water Resources Manager, 1800 East Wardlow Road Long Beach, CA 90807; (562)570-2311; dean.wang@lbwater.org Project Reference(Public Works): Keith Hoey, PE, Senior Civil Engineer, 1800 East Wardlow Road Long Beach, CA 90807, (562) 570-6586, keith.hoey@longbeach.gov Grant Identification and Writing Services, City of Carlsbad, CA ESS was selected for the as-needed grant writing services for the City and has been successful in award of over$14.8 million in the last two years. ESS coordinated with U.S. Congressional Representative, Mike Levin's office and the City of Carlsbad in preparing an application for City of its Veterans Memorial Park Project under the Community Project Carlsbad Funds funding opportunity.The Project was a high priority project for the City and its residents as the Project commemorates veterans and provides several recreation facilities. ESS assisted the City in identifying and developing a project description that highlighted eligible funding elements for the City's Veterans Memorial Park Project. ESS prepared the budget, schedule, and public outreach efforts that ranked the project for award.The Project was submitted to Community Project Funds in 2022 and was completed in March 2022. ESS has acquired funding through community project funds, SWRCB's CWSRF, and FHWA's HSIP program for the projects listed below. Grant Funding Agency Program Projects Amount Community Annual Allocation $9,000,000 Project Funds -2022 Veterans Park Community Annual Allocation $5,000,000 Project Funds -2021 Neighborhood Revitalization $4,600,000 SWRCB CWSRF SCADA System Road realignment, climate change $4,000,000 NOAA, DOT, EPA PROTECT, ICARP impact mitigation $1,200,000 FHWA HSIP Multiple Projects Project Reference:Jason Haber, Intergovernmental Affairs Director, 1350 S E St, San Bernardino, CA 92408; (760) 602-2049; Jason.haber@carlsbadca.gov 32 angineering S olutions Cervices CY Proposal For Grant Writing and Management Services °444-0,02.,/ City of Seal Beach METHODOLOGY & APPROACH The ESS team believes in a full-circle approach to obtaining grant funding. This approach and the methodology behind it will encompass all of the areas of the grant research, writing, and management services identified in the RFP. Our essential services in ESS align directly with the tasks identified in the RFP: Grant Funding Needs Assessment and Strategy, Grant Monitoring and Research, Grant Writing, Grant Management and Administration, and Ongoing Reporting. Our process ensures that City staff time is limited to as much time as they would like to be involved in the process. Our request for City staff involvement is during the kick-off meeting, providing project information, and review of draft and final application. We will research all available information before reaching out to the City staff to make sure optimum use of staff time. Task 1. Grant Funding Needs Assessment and Strategy Funding Process The complex and elaborate process of obtaining funding can delay the ability to act. Our comprehensive knowledge of the funding process helps us conceptualize and develop an appropriate action plan, thereby maximizing success. We will identify eligibility requirements, availability of funding, terms, conditions, and other key parameters. Our step-by-step process to a successful application is shown in the following flow chart: Review Existing and Future Projects to --► Ascertain Potential Grant& Funding Opportunities Make Recommendations and for Project Modifications in order to Maximize Competitiveness and Funding Eligibility Coordinate and Complete Grant Funding Application Conduct Due Diligence and Review Pre-Application Materials Conduct Due Diligence and Rigorous QAJQC to Ensure Complete and Accurate Application Make Go/No-Go 1 Decision Communicate Technical Project Information to Agencies, Regulators, NGOs. and Others No Go Evaluate Other Projects against Potential Submit Hard Copy or Electronic Copy Grant/Funding Opportunities to Funding Agency 33 ngineering �S lutions ervices C) Proposal For Grant Writing and Management Services City of Seal Beach Identification Of Appropriate Prioritization of City Projects For Funding Once a notice to proceed has been issued by the City, Sudi Shoja will arrange a kick-off meeting with the City's Project Manager and assign ESS staff to review and discuss the City's project priorities, including projects specifically mentioned in the RFP and CIP. Sudi will serve as the Project Manager and the point of contact for the City. She will assign task managers and grant writers as needed (if multiple pursuits are followed at the same time)to best meet the project deadlines. We believe that one of our most important tasks is to work with the City to position the projects for maximum ranking for various grant opportunities. ESS is well qualified to achieve this goal as our staff has not only been responsible for similar activities in their former positions, but they also have developed strong relationships with the funding agencies that allow us to learn about funding goals for future cycles and present them to our clients. Working with the City Project Manager, we will review and discuss the current status of projects, available funding, established priorities, project planning and design status, management preferences and regulatory requirements. With our thorough knowledge of available and historical funding opportunities and our technical expertise in managing similar programs, we will be able to recommend a strategy and ranking of projects for funding pursuits. Based on our experience, we will also be able to offer cost-saving measures such as multi-year grants on a program level in lieu of individual projects that will reduce the regulatory burden of managing various funding agreements and the cost of preparation of applications and compliance monitoring. ESS believes the City will be best served by working together to create a strategy that enables us to write winning applications that will maximize funding for the City while minimizing the administrative burden on the City staff. • Developed a funding plan for the City of Santa Ana that identified more than$25 million in grant funding in water, recycled water, and sewer projects and has delivered multiple successful grant applications for the City. • Review of City of Hemet's bond options and developing a funding strategy resulted in savings of more than$13.5million for the City. In addition, analysis of the City's CIP program and the unfunded list of projects resulted in identification of more than$28 million in funding. • Working with the County of Orange, we recommended a strategy that resulted in submittal of an additional successful grant application for the same project, almost doubling the amount of funding County was expecting to receive. Deliverable(s): • Host kick-off meeting with City Project Manager and key personnel to create project prioritization list for City. • Recommendation for Project Priority List with financial breakdown and timeline with pertinent information for potential funding pursuits. 34 [engineering Solutions ©ervices 'mit . __, k __- — Proposal For Grant Writing and Management Services e.T,,61-- City of Seal Beach Task 2.Grant Monitoring and Research Identification of Grant Resources ESS team members keep up to date with the available Federal,State, Regional/Local,and private foundation level funding alternatives for many types of grants, including parks and recreation, public safety and disaster recovery, public infrastructure capital projects/maintenance, sustainability programs, electric vehicle procurement and charging, and transportation/street rehabilitation projects, economic development, library improvements, and water/wastewater infrastructure improvements. We attend various funding fairs, participate in providing input to guidelines for funding opportunities, and are subscribed to receive notices on available funding. ESS subscribes to various grant resources and will use this service to identify funding opportunities and notify our clients as soon as funding is available. Established Relationships with Funding Agencies We understand that successful grant funding consists of two-thirds planning and one-third writing. With that in mind, we pride ourselves on our close relationships with funding agencies. Those relationships, plus appropriate and meticulous planning, allow us to obtain key information about the successful awarding of grant funds. One of the tactics used to ensure this strategy's success is to identify opportunities for in-person meetings with the funding agency when we are initiating a pursuit. We know this approach provides results from experience. • ESS was aware of the additional grant funding available to the SWRCB and as such aligned the submittal of its applications such that they were well ahead of the competition and received the due attention. • When applying for stormwater grants for Coachella Valley Water District, ESS arranged a conference call with EPA staff to discuss the two top-priority projects for the District and receive key input from grant funding project managers. We have established relationships with the following agencies (partial list): • California Department of Parks and • California Department of Transportation Recreation • CA Public Utilities Commission • US Department of Transportation • FEMA/CalOES • US Bureau of Reclamation • California Department of Water Resources • State Water Resources Control Board • Environmental Protection Agency • US Department of Commerce— • Air Quality Management District (AQMD) Economic Development Various Conservancies and non-profit Administration advocacy organizations Once a project prioritization list is developed, we will then use our extensive experience to match the City's projects with the available funding options and develop a matrix of all potential funding alternatives specifically to match the City's projects that will serve as a tool for the project team and the City staff to use. We will evaluate the projects, review eligibility and potential project ranking, and provide recommendations to the City Project Manager, so that all relevant information is easily available to choose which grants to pursue. 35 [engineering Solutions ©ervices C `t Proposal For Grant Writing and Management Services City of Seal Beach V Our analysis of the unfunded plans of a project for the City of Palm Springs allowed us to recommend alternative grant opportunities that resulted in submittal of two additional successful grant applications, with$5.1 million awarded. ✓ Review of City of Downey CIP program and unfunded list of projects resulted in identification of a grant programs for the City for up to$8 million in funding. ESS will also perform on-call grant research for funding opportunities identified by the City to serve as potential funding sources for its projects beyond the types of Projects listed in the CIP/RFP. Deliverable(s): • Funding Matrix identifying all available funding for the City's Projects • Updated Funding Matrix on monthly or as-needed basis • Grant summaries for applicable funding opportunities Task 3. Grant Writing Reviewing Application Guidelines Once a funding source and a pursuit have been identified, ESS will arrange for a kick-off meeting and will come prepared with a Work Plan Structure (WPS), which is a matrix of the funding program parameters and is essential to project management throughout the grant writing and submission process. ESS prepares a WPS for all funding pursuits based on the detailed analysis of the Notice of Funding Opportunity (NOFO) and funding source guidelines. The WPS identifies detailed grant fund requirements and populating it will help identify the necessary documents and resources and areas of responsibilities between team members and internal deadlines. The WPS will also serve as a tool for both the City staff and ESS team members to track the project progress and alignment with the funding. When developing the WPS, ESS will also note the implementation constraints that may have an impact on selection of the project elements. For example, most funding sources require that a grant agreement be in place prior to the start of construction. ESS will work with the City Project Manager to identify solutions and/or assist with reprioritization of the grant applications to meet the requirements. Topics commonly found in the WPS include: • Eligibility criteria • Matching funds • Budget needs • Maps and pictures • Project programming requirements • the City's prior grant management record • Submittal requirements • Evaluation criteria • Resolutions and approval letters required from the Board of Directors • Technical reports: Benefit Cost Analysis, Environmental Reports, Life Cycle Analysis • Project readiness: CEQA status, Feasibility studies, Project design reports • Support documentations: certifications, forms, project reports A sample segment of a WPS appears below. It is organized for clarity and is an invaluable reference tool that is used throughout every project. 36 [Jngineering Solutions liervices Proposal For Grant Writing and Management Services City of Seal Beach Deliverable(s): • Work Plan Structure for the identified grant pursuit, such as the example below: ItemA2:H3 Requirements BY Schedule 1.0 Introduction 3.0 General Reporting Project sponsors must provide descriptive information on the proposed Small Starts project Project and the regional public transportation system. FTA uses the information in the Project 3.2 Description Description Template to understand the project and to establish a database of project Template characteristics and local contact information. All Small Starts project sponsors must submit ESS Week 1 Project 2-3 sentences on the essential characteristics of the proposed project(location,length,termini, 3.3.1 Identification number of stations,hours of service and frequency by time period) Week 1 Purpose of the Succinctly describe the specific ways that the proposed major transit investment will address 3.3.5 Project the problems identified in the corridor. Week 1 Merits of the Describe how the project addresses the Purpose for the Project more effectively compared to 3.3.6 Project other alternatives week 1-2 r Electronic maps must be submitted for inclusion in Annual Report on Funding Recommendations and/or 3.4 Project Maps posting on FTA website. Maps should be 8.Sx11 and be able to be copied in grey scale.Typical Week 1 orientation for N/S is portrait and E/W is landscape. Stations included in the project,marked in a distinguishable manner from existing transit Map Details: 3.4.3 Stations stations and labeled. Stations with park&ride facilities should be further distinguished from ESS Week 1 others,either via markings or labels. Map Details: 3.4.9 Legend A legend,scale and compass. ESS Week 1 Must submit to FTA documentation summarizing how operating and maintenance costs were developed. Operations and Additionally,the following considerations apply: 3.6 Maintenance •System-wide and route level operating cost data(and factors)are typically available as part of ongoing Costs operations planning. 3.7 Capital Costs ESS Week 2 Need to put in Trip information;Horizon Year;the project's annualized federal share. 4.3 Cost Effectiveness See Page 16-17:FY18 Reporting Instructions for the Section 5309 Small Starts Criteria. ESS/City Week 2 • Application template and application package checklist Reviewing Program and Project Documents The first step for our targeted approach is to develop a full understanding of the project elements, project milestones, and available project reports. We will also study the previously awarded projects from the funding agencies and learn about the key points that may be overlooked for their simplicity. In developing the WPS, we will identify the primary and secondary evaluation criteria to help highlight the project strengths. We will work closely with the City Project Manager to identify the potential gaps, analyze alternatives, and recommend resolutions to minimize their impact. ESS shall ensure that all applications prepared are competitive and responsive to the screening and scoring criteria for the pursued grant. With this approach, ESS has added value for our clients: ✓ ESS recommended re-strategizing of funding pursuits for four projects for the City of Santa Ana resulted in identification of additional$10 million in grants. ✓ Review of City of Commerce projects resulted in changing the scope of work and a successful award of more than$1 million. ✓ Detailed evaluation of the grants has enabled us to advise the agencies if the project is not competitive and resulting in cost savings by not preparing grant applications. 37 (engineering Solutions Cervices • Proposal For Grant Writing and Management Services City of Seal Beach WRITING-TO-WIN Approach What sets us apart is that our grant writers are licensed technical experts in this industry and therefore have the ability In one example of a successful utility project,the technical to convey complex project information into the specific format application for the$103 million of a grant application. Using a targeted approach to analyze project received no comments objectives and match goals to opportunities provides us with the and was approved in record details we need for our writing-to-win approach. Once a funding time. strategy is in place, the next challenge is to create a winning application. ESS brings its proven track record in creating an application package that will stand out among hundreds, highlighting the project's merit in full compliance with the instructions and limitations. This approach uses a high degree of expertise and creativity. ESS understands that impactful illustrations transform well-researched information into powerful persuasion. ESS has used the clarity of graphics and schematic drawings to show grant evaluators the client agency's expertise and vision: V For a cap-and-trade grant to reduce GHG emissions, ESS replaced the executive summary with graphics highlighting projects matching the grant focus. This resulted in an award of more than$9 million. V For another project, ESS used an AQMD pollution map as a base and plotted all of the appropriate, completed energy-efficiency projects. V ESS application was ranked as one of the best and posted on FHWA website. FHWA asked Sudi Shoja for input and used the table format created by ESS in a grant application as a requirement for future cycles. Compile and Review Project Information/Identify Missing Project Data Depending on the grant requirements, ESS will work with the City Project Manager to receive the available technical studies, environmental documents and plans and specifications. We will then use our highly experienced team members to complete the technical write-up sections of the grants. As needed, and upon the City's direction, we will be prepared to perform additional technical research and analysis to supplement the effort. The ESS engineering team has been directly responsible for implementation of various CIP programs for transportation and street improvements, water and sewer projects and facility management and will bring their expertise to articulate the technical information of the grants. Our expert grant writers will review the project documents to highlight the project's strengths matching the grant goals to achieve maximum ranking of the application. ESS will compile and/or develop all relevant project information and exhibits, including but not limited to project cost estimate, funding plan, narrative, project's benefits, and other information and data, graphics, maps, charts, tables or photos pertinent to the funding program requirements and evaluation criteria in order to produce a competitive application. ESS will also identify any missing information and/or data needed from the City in order to complete the project application. 38 [engineering S olutions Cervices auk -- — Proposal For Grant Writing and Management Services City of Seal Beach ✓ The complex FEMA applications prepared by ESS have been approved by CalOES for funding by FEMA. ✓ ESS prepared a successful and highly technical grant application package for San Bernardino County Transportation Authority,providing detailed GHG reduction calculations, trip generation interpretations, and available technologies for alternative fuel that resulted in a$30 million award. Budget Analysis and Construction Planning The ESS team will assist the City in identifying qualifying information to meet grant requirements for budgeting and construction planning. Budgets need to demonstrate project flexibility and scalability to make the grant applications more attractive and create opportunities to apply again even after a successful application's award. Some areas of focus will include: • Qualifying matching funds • Budget scalability • Scheduling details • Implementation requirements for allocation purposes Support Letters Often, this aspect of a grant application is given only cursory attention and proves to be invaluable. At ESS, these potentially undervalued areas are key endorsements that ESS crafts in close cooperation with clients. ESS will recommend stakeholders to contact and will draft focus points that align with key ideas in the narrative and grant criteria so that support letters send strong, targeted messages. Grant Application Review and Approval Process For every project, ESS will assign a QA/QC manager, which is an important factor of a successful grant application. We will use our internal grant checklist to ensure the application package is ready for submittal. This process will follow the WPS and an internal guide for editorial quality. To ensure grant applications are completed efficiently, ESS will arrange a meeting with the City Project Manager to answer questions, finalize budget, and schedule concerns and to further align the project with the grant goals and objectives. All final grant application packages will be submitted to the City for review and approval prior to submittal to the granting agency. Deliverable(s): • Draft grant application package for City's input • Final grant application package for submittal • Status report on grant applications submitted Furthermore, our team routinely performs grant management and administration services for funding by various agencies that utilize some of the same portals. 39 (engineering Solutions ©ervices Proposal For Grant Writing and Management Services �� : City of Seal Beach Deliverable(s): • Submitted application packages for the City's records • Submittal confirmations for the City's records Quality Assurance/Quality Control(QA/QC) Quality Assurance begins with our highly qualified professional staff and project managers. Sudi Shoja will serve as the project manager and the primary point of contact throughout the life of this contract. She will be responsible for coordinating all work products, ESS team assignments, and staff assignments for this project. Although our QA process is not unique,the intensity with which we carry out our QA process is the foundation for our success. We follow three principles: • Do it right the first time:The more accurate the deliverable,the better the control • Avoid surprises: Keep our clients apprised of any potential issues or changes through clear and consistent communication. • Complete the project within budget and on time: Close schedule and cost monitoring keeps the project on track. Task 4. On-Going Communication and Reporting ESS proposes providing status reports to the City based on the City's directions regarding timing and formatting of monthly status reports and will revise it based on the input received from staff. The status reports in general will identify the following: • Status of grant applications under development. • Submitted grant application details such as amounts, submittal dates and expected notices of funding. • Action items and timelines for tasks needing completion by ESS and the City. • Upcoming grant funding opportunities relevant to each project. • Updates on any legislative items or funding opportunity guidelines affecting the City's funding strategy plan. • Contract control information, responsible party and items needed from the City. • Time spent on tasks undertake during the previous month. • Any other information requested from the City. ESS will also prepare and send grant summaries for applicable funding opportunities that are open or upcoming to ensure that the team has sufficient time to prepare a competitive application. Deliverable(s): • Comprehensive status report as requested by the City(i.e., monthly or quarterly) • Grant program summaries 40 (!ngineering Solutions ©ervices Proposal For Grant Writing and Management Services �aoa�P City of Seal Beach Task 5. Grant Management and Administration ESS has provided grant management and compliance monitoring services for projects of various funding types (federal, state, local/private)on behalf of several agencies since the start of our company. As you will read in the subsequent sections, ESS's approach to grant management and compliance monitoring is holistic and ensures that all management and compliance tasks are met efficiently and promptly. Our approach can be broken down into the below general tasks which are as follows. 1. Grant Management and Development of Work Plan Structure (WPS)for each phase 2. Compliance with all applicable federal, state, and local regulations 3. Technical Narratives for basis of the projects including scope of work as it corresponds to the funding requirements, damages incurred, cost and schedule. 4. Develop templates for project reporting needs to streamline the process. 5. Reimbursement Requests for all eligible costs and all the FEMA required forms. 6. Progress Reports as need to include narratives on scope of work, budget, and schedule. 7. Grant closeout process 8. Record retention and audits. Summary of our general services for grants management is presented below: Grant Management Grant Ma ement Grant Close-Out • Funding File Setup • Applicable Regulations:CFR,State, Local • RFP/Specification Preparation • Audit Ready Documentation • Procurement Process • Verify Eligible Costs • Final Project Invoicing • Grant Invoicing • Final Project Report • Grant Reporting • Participation in Final Project Audits • MonitorGrantSunset • Receipt of Final Funding Approval • Audit Management(Davis Bacon,AIS, DBE) • Close-out Process V ESS provided a thorough review of agreements with BOR for LBWD, identifying the sections that need to be added to construction documents. V ESS has been providing successful grant compliance on a$280 million San Bernardino County Transportation Authority project that consists of more than 11 different funding sources. 41 [engineering Solutions ©ervices • _a Is Proposal For Grant Writing and Management Services _:;;. City of Seal Beach Optional Services ESS staff are fully capable of bringing their extensive experience in design and construction of water utilities to provide additional services as needed. As former agency personnel, ESS team members are fully prepared to support the City's Project Manager with all required analysis, reports, design review and specification sections, cost estimating, preparation of staff reports, and resolutions as needed. Specifically, ESS can provide the following additional services. • Provide design review and prepare specification sections to meet the terms of grant agreements and guidelines. • Assists in preparation of required California Environmental Quality Act(CEQA) • Prepare technical documents to support the grant applications and/or prepare RFP for technical services needed. Our goal is to bring in the highest possible amount of funding for the City. To achieve this goal, ESS brings its extensive experience and a highly qualified team to work closely with the City's Project Manager to mold the City's project components to best fit funding opportunities priorities, to maximize eligibility and ranking under various funding programs. V SWRCB announced project readiness as a criterion for higher ranking 30 days prior to grant deadline. ESS staff used their technical expertise to prepare specifications on behalf of four agencies that all received the highest ranking and the requested funding. ✓ In a rushed grant application for the City of Santa Ana, ESS was tasked with preparation of all the grant requirement documents including CEQA, cost estimates and direct coordination with SCE and City's consultants to finalize the technical reports for a successful award from BOR on a hydropower improvement project. 42 (engineering Solutions Cervices SLA(.. Proposal For Grant Writing and Management Services City of Seal Beach PROJECT MANAGEMENT Monthly Reports: ESS will come prepared to our first meeting with the City with a draft format for the monthly report and will revise it based on the input received from staff. The monthly report in general will identify the following: • Status of grant applications under development • Submitted grant application details such as amounts,submittal dates and expected notices of funding • Action items and timelines for tasks needing completion • Upcoming grant funding opportunities relevant to each project • Updates on any legislative items or funding opportunity guidelines affecting City's funding strategy plan • Contract control information, responsible party and items needed from the City Deliverable(s): • Comprehensive Monthly Report for a status of grant writing services at a glance Project Controls:Adherence to Schedule and Budget With a team that has been responsible for budgeting, scheduling, and implementation of annual funds and projects for programs in municipal agencies, you can be sure that ESS will leverage that expertise in every area to ensure solid strategies,clear communication,and creativity that results in not just the most possible funding awarded, but also an enjoyable working relationship.We value the opportunity to serve as your consultant and our commitment to exhibit an exceptional level of transparency, ethics, and customer service is reflected above. Also included in this commitment is our pledge to solicit feedback regularly from the City staff. 1. As it is described in above sections, ESS uses a proactive method to develop a Work Plan Structure (WPS)to outline all the funding requirements,identify the necessary documents and resources,areas of responsibilities between team members and internal deadlines. The WPS will also serve as a tool to track the project progress and alignment with the funding by both the City and ESS staff members. 2. Progress meetings and issuance of meeting minutes: ESS expects that the City will make staff roles clear during the meetings and inform ESS of any preferences in how staff are contacted. 3. Established process for review and final approval of grants with ample time for the City Staff. 4. Status report for the activities in the month that will include updates on grant applications submitted, grant opportunities that are on the near horizon, and those in process of preparation. 5. ESS staff are trained to track their time spent on every project accurately and in 15 minutes durations. As a matter of course, ESS includes in all on-call contracts a monthly report that itemizes areas our client would like to see summarized,along with invoices indicating actual times spent. 6. ESS conducts a post-submittal review of the process with the City staff to receive input on the completed process and to modify approach to gain maximum efficiency and client satisfaction. ESS also performs annual surveys from its clients to find out on how to better serve them. Some of the comments received are shared above. We have experience building relationships as we build infrastructure,and we bring that expertise to every client.We are laser-focused on the strategies and tactics to make the process as efficient and effective as possible.We look forward to be a partner to the City of Seal Beach in pursuing grants. 43 [ingineering S olutions ©ervices • Proposal For Grant Writing and Management Services City of Seal Beach Accountability Simply put, we take ownership of our work. The ESS team is built on the principles of performing high quality work where the Principals are directly involved and accountable for the projects we submit. Working together,with transparency and cooperation between ESS and our clients,this overall approach to grant-writing contract projects have helped ensure our clients'success. 44 [engineering S olutions -nervices ,.$Y1) Proposal For Grant Writing and Management Services City of Seal Beach FEE SCHEDULE Fund Strategy Development, meetings&tasks issued by the City: Based on below hourly rates.All ESS staff track hours to 15-minute increments. Grant Application Development: ESS will provide an estimate for not-to-exceed amount once a pursuit has been determined by the City. Grant Compliance: ESS will provide an estimate for not-to-exceed amount based on the services required to meet compliance. FEE Schedule Discipline Hourly Rate Principal/Project Manager $175 Grant Writer $146 Grant Support lead $111 Labor Compliance $88 Clerical $61 Technical Experts $175-216 Reimbursable Cost Reproduction Cost Courier Services Cost Transportation 0.57 per mile Sub-Consultant Services Cost+ 15% Travel Time Actual time 45 [jngineering Solutions —Services EXHIBIT B TERMS FOR COMPLIANCE WITH CALIFORNIA LABOR LAW REQUIREMENTS 1. This Agreement calls for services that, in whole or in part, constitute "public works" as defined in Division 2, Part 7, Chapter 1 (commencing with Section 1720) of the California Labor Code ("Chapter 1"). Further, Consultant acknowledges that this Agreement is subject to (a) Chapter 1 and (b) the rules and regulations established by the Department of Industrial Relations ("DIR") implementing such statutes. Therefore, as to those Services that are "public works", Consultant shall comply with and be bound by all the terms, rules and regulations described in 1(a) and 1(b) as though set forth in full herein. 2. California law requires the inclusion of specific Labor Code provisions in certain contracts. The inclusion of such specific provisions below, whether or not required by California law, does not alter the meaning or scope of Section 1 above. 3. Consultant shall be registered with the Department of Industrial Relations in accordance with California Labor Code Section 1725.5, and has provided proof of registration to City prior to the Effective Date of this Agreement. Consultant shall not perform work with any subcontractor that is not registered with DIR pursuant to Section 1725.5. Consultant and subcontractors shall maintain their registration with the DIR in effect throughout the duration of this Agreement. If Consultant or any subcontractor ceases to be registered with DIR at any time during the duration of the project, Consultant shall immediately notify City. 4. Pursuant to Labor Code Section 1771.4, Consultant's Services are subject to compliance monitoring and enforcement by DIR. Consultant shall post job site notices, as prescribed by DIR regulations. 5. Pursuant to Labor Code Section 1773.2, copies of the prevailing rate of per diem wages for each craft, classification, or type of worker needed to perform the Agreement are on file at City Hall and will be made available to any interested party on request. Consultant acknowledges receipt of a copy of the DIR determination of such prevailing rate of per diem wages, and Consultant shall post such rates at each job site covered by this Agreement. 6. Consultant shall comply with and be bound by the provisions of Labor Code Sections 1774 and 1775 concerning the payment of prevailing rates of wages to workers and the penalties for failure to pay prevailing wages. Consultant shall, as a penalty to City, forfeit $200.00 for each calendar day, or portion thereof, for each worker paid less than the prevailing rates as determined by the DIR for the work or craft in which the worker is employed for any public work done pursuant to this Agreement by Consultant or by any subcontractor. 7. Consultant shall comply with and be bound by the provisions of Labor Code Section 1776, which requires Consultant and each subcontractor to: keep accurate payroll records and verify such records in writing under penalty of perjury, as specified in Section 1776; certify and make such payroll records available for inspection as provided by Section 1776; and inform City of the location of the records. 8. Consultant shall comply with and be bound by the provisions of Labor Code Sections 1777.5, 1777.6 and 1777.7 and California Code of Regulations, Title 8, Section 200 et seq. concerning the employment of apprentices on public works projects. Consultant shall be responsible for compliance with these aforementioned Sections for all apprenticeable occupations. Prior to commencing work under this Agreement, Consultant shall provide City with a copy of the information submitted to any applicable apprenticeship program. Within 60 days after concluding work pursuant to this Agreement, Consultant and each of its subcontractors shall submit to City a verified statement of the journeyman and apprentice hours performed under this Agreement. 9. Consultant shall not perform work with any subcontractor that has been debarred or suspended pursuant to California Labor Code Section 1777.1 or any other federal or state law providing for the debarment of contractors from public works. Consultant and subcontractors shall not be debarred or suspended throughout the duration of this Contract pursuant to Labor Code Section 1777.1 or any other federal or state law providing for the debarment of contractors from public works. If Consultant or any subcontractor becomes debarred or suspended during the duration of the project, Consultant shall immediately notify City. 10. Consultant acknowledges that eight hours labor constitutes a legal day's work. Consultant shall comply with and be bound by Labor Code Section 1810. Consultant shall comply with and be bound by the provisions of Labor Code Section 1813 concerning penalties for workers who work excess hours. Consultant shall, as a penalty to City, forfeit $25.00 for each worker employed in the performance of this Agreement by Consultant or by any subcontractor for each calendar day during which such worker is required or permitted to work more than eight hours in any one calendar day and 40 hours in any one calendar week in violation of the provisions of Division 2, Part 7, Chapter 1, Article 3 of the Labor Code. Pursuant to Labor Code Section 1815, work performed by employees of Consultant in excess of eight hours per day, and 40 hours during any one week shall be permitted upon public work upon compensation for all hours worked in excess of eight hours per day at not less than one and one-half times the basic rate of pay. 11. California Labor Code Sections 1860 and 3700 provide that every employer will be required to secure the payment of compensation to its employees. In accordance with the provisions of California Labor Code Section 1861, Consultant hereby certifies as follows: "I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract." 12. For every subcontractor who will perform work on the project, Consultant shall be responsible for such subcontractor's compliance with Chapter 1 and Labor Code Sections 1860 and 3700, and Consultant shall include in the written contract between it and each subcontractor a copy of those statutory provisions and a requirement that each subcontractor shall comply with those statutory provisions. Consultant shall be required to take all actions necessary to enforce such contractual provisions and ensure subcontractor's compliance, including without limitation, conducting a periodic review of the certified payroll records of the subcontractor and upon becoming aware of the failure of the subcontractor to pay his or her workers the specified prevailing rate of wages. Consultant shall diligently take corrective action to halt or rectify any failure. 13. To the maximum extent permitted by law, Consultant shall indemnify, hold harmless and defend (at Consultant's expense with counsel reasonably acceptable to City) City, its elected and appointed officials, officers, employees, agents, servants, and those City agents serving as independent contractors in the role of City officials, and volunteers and against any demand or claim for damages, compensation, fines, penalties or other amounts arising out of or incidental to any acts or omissions listed above by any person or entity (including Consultant, its subcontractors, and each of their officials, officers, employees, agents and servants) in connection with any work undertaken or in connection with the Agreement, including without limitation the payment of all consequential damages, attorneys' fees, and other related costs and expenses. All duties of Consultant under this Section shall survive the termination of the Agreement. DATE10 JIYTYVYI CERTIFICATE OF LIABILITY INSURANCE 11/11/24 THIS CERTIFICATEIS ISSUED AS A MATTER OF INFORMATIONONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATEHOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POUCIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVEDR PRODUCER,AND THE CERTIFICATEHOLDER. IMPORTANT:If the certificat.holder is an ADDITIONAUNSURED,the policy(iesltnust have ADDITIONAUNSURED provisionsor be endorsed. If SUBROOATIOMS WAIVED,subject to the terms and condifionsof the policy,certain policiesmayrequirean endorsement.A statementon this certificatedoesnot confer rights to the cerbhcateholder in lieu of such endorsement(s). PRODUCER coo ACT Shaghayegh PRIME INSURANCE SERVICES, INC. PHONE FAX (NC.No.E.t) (949)450-2300 I c.Nm (949)450-2311 9891 IRVINE CENTER DRIVE #160 E-MALS Sha@primepolicy.com ADDRES IRVINE, CA 92618-4319 INSURER(S)AFFORDING COVERAGE NAICA License #:0D48024 INSURERA SENTINEL INSURANCE COMPANY 11000 INSURED ENGINEERING SOLUTIONS SERVICES INC. INSURERB HARTFORD ACCIDENT & INDEMNITY 22357 23232 PERALTA DR INSURERC PROPERTY & CAS INS. OF HF 34690 STE 112 INSURERD Gemini Insurance Company 10833 LAGUNA HILLS, CA 92653 INSURERE (949)637-1405 INSURERF COVERAGES CERTIFICATE NUMBER: REVISION NUMBER. THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE USTED BELOVVHAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONSAND CONDITIONS OF SUCH POUCIES.UMRS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. NOR ADO_ SUBR POLICY EFF POLICY EXP LTR TYPE OF INSURANCE INSD MD POLICY NUMBER (MMIOOYYYYY) (MMDD/YWY) LIMITS x COMMERCIALGENERAL LIABILITY EAC OCCURRENCE $ 2,000,000 DAMAGE TO RENTED I CLAMS-MADE X OCCUR PREMISES(Es occurrence) S 1.000.000 MED EXP(Anyone person) S 10,000 A X Y 8/19/2024 8/19/2025 PERSONAL AADV INJURY s 2,000,000 72SBAIT9447 GEN'L AGGREGATE LIMIT APPLIES PER GENERAL AGGREGATE S 4,000,000 X POLICY PRO- JECT El LOC PRODUCTS-COMPgPAGG f 4,000,000 OTHER AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT S 1,000,000 (Ea accident) X ANYAUTO BODILY INJURY(Per person) S OWNED SCHEDULED B X AUTOS ONLY X AUTOS X Y BODILY INJURY(Per accident) f HIRED - NON-OWNED 72UECCD2464 5/1/2024 5/1/2025 PROPERTY DAMAGE AUTOS ONLY X AUTOS ONLY (Per accident) f S • UMBRELLA LIMB F OCCUR EACH OCCURRENCE S EXCESS LIAB CLAMS-MADE AGGREGATE S momsDED I J RETENTION f S WORKERS COMPENSATION X I PSTATUTE ! I OEft AND EMPLOVERSLIABILITY Y I N ANY PROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT f 1,000,000 C OFFICER/MEMBER EXCLUDED, D NIA y (Mandaloryn NH) 72WECGG6484 6/20/2024 8/20/2025 EL.DISEASE-EA EMPLOYEE $ 1,000,000 ❑yes.describe under 1 000 000 DESCRIPTION OF OPERATIONS below E L.DISEASE-POLICY LIMIT $ / / A BUSINESS PERSONAL PROPERTY 72SBAIT9447 6/19/2024 6/19/2025 B.P.P $16,400 X D PROFESSIONAL LIABILITY VNPL016686 8/29/2024 8/29/2025 PLIABILITY $5M/$5M DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(ACORD 101,Additional Remarks Schedule.may be attached it more space a reputed) Those usual to the Insured operation. Certificate Bolder,City of Seal Beach its officers,employees,agents and volunteers are to be named as additional insureds in regards to services during each project performed by the insured,on the General Liability and Automobile Liability Policies,on a primary and non-contributory basis, when required by written contract.A Waiver of subrogation applies in favor of the additional insured on all policies,when required by written contract. CERTIFICATE HOLDER CANCELLATION City Of Seal Beach SHOULD ANY OF THE ABOVE DESCRIBED POUCIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WIL BE DELNERED IN ACCORDANCE MATH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE F 134,14.43 i o 1988-2015 ACORD CORPORATION. All rights reserved. ACORD25(2016/03) The ACORD name and logo are registered marks of ACORD