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Home My WebLink AboutBudget Study Session Packet A G E N D A SPECIAL MEETING OF THE CITY COUNCIL BUDGET STUDY SESSION Monday, March 24, 2025 ~ 5:30 PM City Council Chambers 211 Eighth Street Seal Beach, California LISA LANDAU MAYOR Third District NATHAN STEELE MAYOR PRO TEM Fifth District JOE KALMICK COUNCIL MEMBER First District BEN WONG COUNCIL MEMBER Second District PATTY SENECAL COUNCIL MEMBER Fourth District This Agenda contains a brief general description of each item to be considered. No action or discussion shall be taken on any item not appearing on the agenda, except as otherwise provided by law. Supporting documents, including agenda staff reports, and any public writings distributed by the City to at least a majority of the Council Members regarding any item on this agenda are available for review on the City’s website at www.sealbeachca.gov. City Council meetings are broadcast live on Seal Beach TV3 and on the City's website www.sealbeachca.gov). Check the SBTV3 schedule for rebroadcast of — meetings are available on- demand on the website (starting 2012).meeting In compliance with the Americans with Disabilities Act of 1990, if you require disability - related modification or accommodation to attend or participate in this meeting, including auxiliary aids or services, please call the City Clerk' s office at (562) 431 -2527 at least 48 hours prior to the meeting. CALL TO ORDER COUNCIL ROLL CALL ORAL COMMUNICATIONS At this time members of the public may address the Council regarding items on the agenda. Pursuant to the Brown Act, the Council cannot discuss or take action on any items not on the agenda unless authorized by law. Matters not on the agenda may, at the Council' s discretion, be referred to the City Manager and placed on a future agenda. Those members of the public wishing to speak are asked to come forward to the microphone and state their name for the record. All speakers will be limited to a period of five (5) minutes. Speakers must address their comments only to the Mayor and entire City Council, and not to any individual, member of the staff or audience. Any documents for review should be presented to the City Clerk for distribution. STUDY SESSION A.Fiscal Year 2025-2026 Operating Budget ADJOURNMENT CITY COUNCIL NORMS: Adopted on June 12, 2023 •Maintain a citywide perspective, while being mindful of our districts. •Move from I to we, and from campaigning to governing. •Work together as a body, modeling teamwork and civility for our community. •Assume good intent. •Disagree agreeably and professionally. •Utilize long range plans to provide big picture context that is realistic and achievable. •Stay focused on the topic at hand. Ensure each member of Council has an opportunity to speak. •Demonstrate respect, consideration, and courtesy to all. •Share information and avoid surprises. •Keep confidential things confidential. •Respect the Council/Manager form of government and the roles of each party. •Communicate concerns about staff to the City Manager; do not criticize staff in public. CIVILITY PRINCIPLES: Treat everyone courteously; Listen to others respectfully; Exercise self-control; Give open-minded consideration to all viewpoints; Focus on the issues and avoid personalizing debate; and, Embrace respectful disagreement and dissent as democratic rights, inherent components of an inclusive public process, and tools for forging sound decisions. FOLLOW US ON FACEBOOK FOLLOW US ON INSTAGRAM FOLLOW US ON TWITTER/X @CITYOFSEALBEACH @CITYOFSEALBEACHCA @SEALBEACHCITYCA @SEALBEACHRECREATION&COMMUNITYSERVICES @SEALBEACH_LIFEGUARD @SEALBEACHPOLICEDEPARTMENT @SEALBEACHPOLICE @SEALBEACHPUBLICWORKS @K9YOSA @K9.SAURUS 1 City of Seal Beach Budget City Council Strategic Goals & Objectives Department Goals & Performance Measures Financial Plans Challenges & Opportunities The Budget is a Policy Document, a Financial Plan, an Operations Guide, and Communication Device 2 FISCAL YEAR 2025-26 Budget Study Session May/JuneMayMarch to April January to February December Budget Development 3 Finance Develops Salary & Benefit and Revenue Estimates; Public Works Begins Assessment for Capital Projects Budget Kickoff; Departments Review Budget Goals and Priorities, Prepare Operating and Capital Budgets Budget Balancing and Development of the Proposed Budget STUDY SESSION Budget Workshops with the City Council and Community Budget Adoption FISCAL YEAR 2025-26 Budget Study Session Key Operational Focus Areas 4 »Maintaining Emergency Response »Funding Fire Response and Medical Emergency Services »Community Engagement and Outreach »Recreation »Alternative Transportation »Maintaining Streets, Roads, and Public Facilities »Maintaining Seal Beach’s Desirable Neighborhoods & Beaches »Maintaining High Quality Essential City Services »Maximizing Flexibility in Staffing Levels »Maintaining the City’s Policy Reserve of 25 Percent »Reducing the City’s Unfunded Pension Liability »Seeking Opportunities for Cost Recovery and Efficiencies FISCAL YEAR 2025-26 Budget Study Session 4 Performance Measures 5 FISCAL YEAR 2025-26 Budget Study Session Actual FY 2022-23 Actual FY 2023-24 Estimated FY 2024-25 Proposed FY 2025-26 Calls for service 29,017 33,520 34,000 36,872 Reports taken and processed 3,005 2,863 3,100 3,150 Arrests (felony and misdemeanor)809 925 1,100 1,200 Citations issued (infractions)4,140 2,766 3,042 3,318 Property and evidence – total items booked 1,469 1,636 1,700 1,750 Actual FY 2022-23 Actual FY 2023-24 Estimated FY 2024-25 Proposed FY 2025-26 Percentage of claims filed that are closed without litigation 88%94% 87%90% Completed City Council minutes by the following Council meeting 36 36 36 36 Number of public records requests processed 440 388 395 400 Performance Measures FISCAL YEAR 2025-26 Budget Study Session Actual FY 2022-23 Actual FY 2023-24 Estimated FY 2024-25 Proposed FY 2025-26 Number of building permits issued 1,908 1,488 1,730 1,800 Number of building plan checks completed 311 261 270 280 Number of building Inspections 5,012 4,619 4,480 4,700 Number of code enforcement cases 123 145 180 210 Total planning applications received 56 86 380 399 6 Performance Measures FISCAL YEAR 2025-26 Budget Study Session Actual FY 2022-23 Actual FY 2023-24 Estimated FY 2024-25 Proposed FY 2025-26 Number of facility work requests 136 200 230 264 Number of calls for service for graffiti 18 21 30 45 Number of encroachment permits issued 204 190 180 185 Number of fire hydrants flushed 220 400 610 690 Number of water valves turned 190 370 460 450 Total miles of sewer pipeline cleaned 15 9 10 18 7 Performance Measures FISCAL YEAR 2025-26 Budget Study Session Actual FY 2022-23 Actual FY 2023-24 Estimated FY 2024-25 Proposed FY 2025-26 Number of accounts payable checks issued 5,045 5,249 5,511 5,787 Number of audit adjustments (auditor recommended)0 0 0 0 Number of journal entries prepared 409 357 375 394 Number of payroll direct deposits issued 4,898 4,530 4,757 4,994 Years received GFOA Distinguished Budget Award 8 9 10 Years received the GFOA ACFR Award 26 27 8 Performance Measures FISCAL YEAR 2025-26 Budget Study Session Actual FY 2022-23 Actual FY 2023-24 Estimated FY 2024-25 Proposed FY 2025-26 Number of surf lessons 700 893 650 700 Number of pickleball memberships 185 346 380 390 Leisure classes offered 750 598 646 700 Senior transportation participants 1,300 1687 1700 1800 Community Garden Events 3 5 4 4 9 Performance Measures FISCAL YEAR 2025-26 Budget Study Session Actuals 2022 Actuals 2023 Actuals 2024 Lifeguard rescues 589 293 299 Preventative Actions 2898 2891 3009 Vessel response calls 198 206 184 Number of total medical aids needed 391 726 766 Number of stingray medical aids needed 649 392 448 Number of major medical aids needed 45 54 61 City ordinance violations 49,114 47,255 33,759 Public contacts 261,501 250,387 283,250 Number of Junior Lifeguards 318 330 330 10 11 FISCAL YEAR 2025-26 Budget Study Session Affirming the Goals and Objectives Goal #1 – Strengthen Public Safety Initiatives Goal #2 – Ensure Fiscal Stability and Efficiency in Governance Goal #3 – Attract and Retain a Highly Skilled Workforce Goal #4 – Assess and Maintain Infrastructure Goal #5 – Promote and Enhance a Strong Local Economy Goal #6 – Expanding Strategic Technology Investments Goal #7 – Improve Outreach and Engagement Goal #8 – Ensure Continued Excellence in City Services Goal #9 – Protect our Coastal Environment and Resources Goal #1 - Strengthen Public Safety Initiatives FISCAL YEAR 2025-26 Budget Study Session FY 2025-26 Goals and Objectives ➢Expedite the updates to the Automated License Plate Reader (ALPR) Program. ➢Ensure ongoing training for Safety personnel to meet the highest safety standards and best practices. Enhance response effectiveness through improved training of perishable skills. ➢Identify opportunities to enhance the effectiveness of the Safety Departments through improved equipping and training. ➢Implement “Intelligence Led Policing” data-driven decision-making police crime statistical analysis program. ➢Continue robust partnership between partner cities/County relative to safety initiatives. ➢Enhance public programs on crime prevention. ➢Enhance disaster emergency management. OBJECTIVES: 12 FISCAL YEAR 2025-26 Budget Study Session Goal #2 - Ensure Fiscal Stability and Efficiency in Governance FY 2025-26 Goals and Objectives ➢Identify and pursue new revenue opportunities to support and enhance city programs and services. ➢Conduct an update to the cost recovery and fee schedule of the City . ➢Pursue opportunities to reduce pension liability. ➢Leverage legislative affairs and grant writing efforts to advocate for the City’s best interests. ➢Improve the budget process and enhance transparency. OBJECTIVES: 13 FISCAL YEAR 2025-26 Budget Study Session Goal #3 - Attract and Retain a Highly Skilled Workforce FY 2025-26 Goals and Objectives ➢Conduct classification and compensation studies to assess compensation, roles, and responsibilities. ➢Identify training opportunities through existing partnerships, develop a mentorship program for employees, and establish a "train the trainer" program for key City functions. ➢Explore and implement industry’s best practices for recruitment, selection, and onboarding. ➢Implement a comprehensive wellness program that addresses all aspects of Citywide and Safety personnel wellbeing. ➢Conduct an assessment of the organization to evaluate staffing needs and identify opportunities for increased efficiency and succession planning. OBJECTIVES: 14 15 FISCAL YEAR 2025-26 Budget Study Session Goal #4 – Assess and Maintain Infrastructure FY 2025-26 Goals and Objectives ➢Review and update master plans and asset management system to maintain and preserve the City’s infrastructure. ➢Collaborate with local, regional, and statewide entities to implement broader City initiatives. OBJECTIVES: FISCAL YEAR 2025-26 Budget Study Session Goal #5 – Promote and Enhance a Strong Local Economy FY 2025-26 Goals and Objectives ➢Develop and implement strategies to support local businesses and drive economic development. ➢Complete the General Plan updates. ➢Work towards completion of a Local Coastal Program. ➢Develop an economic plan for Lifeguard Headquarters and a preliminary vision plan for the greater Pier/Main Street area. ➢2028 Olympics Opportunities OBJECTIVES: 16 FISCAL YEAR 2025-26 Budget Study Session Goal #6 – Expanding Strategic Technology Investments FY 2025-26 Goals and Objectives ➢Develop an Information Technology Master Plan (ITMP) and initiate implementation of ITMP recommendations. ➢Develop a comprehensive artificial intelligence policy and explore opportunities to enhance city programs through the strategic use of emerging technologies. ➢Update modules and communication tools in the Enterprise Resource planning (ERP) Financial System. ➢Enhance public safety by strengthening technology and IT security measures, improving incident response, and ensuring reliable access to critical safety systems. OBJECTIVES: 17 FISCAL YEAR 2025-26 Budget Study Session Goal #7 - Improve Outreach and Engagement FY 2025-26 Goals and Objectives ➢Improve communications to enhance effectiveness across all channels, including social media, websites, email, emergency notifications, and newsletters. ➢Offer diverse and engaging community classes that promote water safety, fitness, and recreational enjoyment for all ages. ➢Invest in tools to expand access to City services through the MySealBeach app. ➢Strengthen partnerships with JFTB and Naval Weapon Station. OBJECTIVES: 18 FISCAL YEAR 2025-26 Budget Study Session Goal #8 - Ensure Continued Excellence in City Services FY 2025-26 Goals and Objectives ➢Assess community needs to determine the most effective program offerings and hours of operation at City facilities. ➢Encourage staff engagement by promoting and participating in volunteer opportunities within the community and for residents. ➢Enhance accessibility and engagement for senior residents by exploring expanded transportation options, fostering connections with community organizations, and offering diverse programs to support social, recreational, and nutritional needs. ➢Enhance adult sports leagues and contract classes by exploring additional opportunities for league growth, improving registration processes, and increasing marketing efforts to expand participation and community engagement. ➢Expand programming and events, enhance communication and engagement with members, and improve the online reservation system to provide a better experience for all patrons. OBJECTIVES: 19 FISCAL YEAR 2025-26 Budget Study Session Goal #9 – Protect our Coastal Environment and Resources FY 2025-26 Goals and Objectives ➢Implement sustainable practices to protect the coastal environment and resources, including the San Gabriel River (SGR). ➢Continue working with stakeholders and policymakers to establish a sand replenishment program to maintain and protect Seal Beach’s coastline, ensuring the long-term stability of the beach and its natural resources. ➢Stakeholder collaboration for wetlands and natural habitat restoration (i.e., Gum Grove, LCWA restoration, River’s End Park, Sand Dunes, etc.) OBJECTIVES: 20 FISCAL YEAR 2025-26 Budget Study Session Next Steps •Budget Planning in Process •City Council Setting Goals and Objectives •Budget Development •May 6 and 8 – Public Budget Workshops Jan Feb Mar Apr May June Revenue and Expense Projections Personnel Budget Development Departmental Budget Preparation Department CIP Preparation City Manager Review Preliminary Budget Preparation Public Input and Engagement City Council Review Budget Adoption Budget Development Timeline Fiscal Outlook •High inflation/Interest Rates? •US Economic Policy •Unemployment low/high? •Reductions in Revenues •Expenditures Outpacing Revenues 21 FISCAL YEAR 2025-26 Budget Study Session 22 23