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HomeMy WebLinkAboutPRC Res 73-1 .. '" .' . . . . . .. RESOLUTION NO. 73-1 A RESOLUTION OF THE RZCREAT:LO:; AN" ?ARt;S CCMMISSION OF THE CITY OF SEAL BEACH ADOPTING RULES AND REGULA- TIONS DEFINING THE COMMISSION'S STRUCTURE, DUTIES AND RESPONSIBILITIES, AND RELATED FUNCTIONS. WHEREAS, the Charter of the City of Seal Beach requires that the Commission shall adopt rules and regulations regarding its functioning; NOW, THEREFORE,'THE RECREACTION AND PARKS COMMISSION OF THE CITY OF SEAL BEACH DOES RESOLVE that its rules and regulations shall be as follows: ARTICLE I - STRUCTURE Section 1. Meml5ership,' The Recreation and Parks COIllJllission of the City of Seal Beach, shall consist of five members, and ex officio members to be appointed as needed. Section 2. Election and ,Officers. The Commission shall, in regular session, following the first day of July of every year, elect from their members a Chairman and Vice-Chairman. The term of office shall be one year and no officer shall serve more than two consecutive terms in the same office. ~ Section 3. Regular Meetings. -The Recreation and Parks Commission shall meet in regular session on the first Tuesday of each month unless it is a holiday. In such case, the same day in the following week shall be designated. SectIon 4. Special Meetings. Special meetings ~ay be called at any time by the Chairman, or by three members of the Commission, by written notice delivered personally or by mail, to each member of the Commission and to each local news- paper of genera! circ~lation, radio or television station which has filed with the City Cl~k'wpLtte~ request for such notice. Such notice must be delivered perso~ally or by mail ~t least twenty-four (24) hours before the time of such meeting as-specif.ied in-the notice. The call and notice shall specify the time and plac~,of-the ~ecial meeting and the business to be transacted. No other business shait-be-considered at such meeting by the Commission. Such written notic;e may be dispensed with as to any member who at or prior to the time 'the meetin~ convenes files with the Ci,y Clerk a written waiver of notice. A telegraphic communication'from a member consenting to the holding of a meet- ing shall be considered a consent in writing. Such written notice may.also be dispensed with as to any member who is actually present at the meeting at the time it convenes. ,'j Section 5. Quorum. A majority of regular members (3) shall constitute a quorum. Section 6. Vacancies. ,Any vacancies, from whatever cause arising, shall be filled by appointment by the City Council. Upon a vacancy occurring leaving an unexpired portion of a term, any appointment to fill such vacancy shall 1?E:!_for the unexpired portion of such term. If a member absents himself from th~~ consecutive regular meetings of the commission, unless by permission of the commission expressed in its'official minutes, or is convicted of a crime involv- ing moral turpitude, or ceases to be a qualified elector of the City, his off~ce ~h~l-$ecome vacant an? shall be so declared by the City Council. ~g Section 7. Committees. Special committees Commission as needs arise. Such committees to members of the Commission. The chairman a member of the Commission. may be appointed by order of the shall not necessarily be restricteg_ of any special committee shall be - €' S" , . Lv" ect~on 8. Parl~amentary Procedure. Robert s Rules of Order - Rev~sed w~ll govern procedures of the Recreation and Parks Commission business meetin~~~ 'r"" a. A majority vote of the members present shall be required to carry a motion, proposal or resolution. All official members present shall vote on every question presented to the Commission. In actions proposed by the Chair, unanimous consent thereto shall have the effect of d motion duly carried, with- out the necessity of a formal VOLe. . , .. . . . . . , ~ Section B. b. Under no circumstance is any member to take any action or make any statement committing the Commission as a whole unless given authority to do so by the vote of the Commission. Section 9. Communications. a. Matters coming from public and from civic organizations to be assured of consideration and action at the stated meeting of the Commission, must be received in writing at least seven (7) working days preceding the Commission meeting. b. All written communications to outside groups shall be sent out over the signature of the Director of Recreation and Parks or an officer of the Commission, so officially designated. Section 10. Amendments. The rules and regulations listed here may be amended at any regular meeting of the Recreation and Parks Commission by a majority vote, with approval of City Council. ARTICLE II - DELINEATION OF DUTIES AND RESPONSIBILITIES Section 1. The following delineates some of the ways the Commission can carry out its duties and responsibilities, as outlined'by Ordinance and the Municipal Code of the City of Seal Beach.- a. Give aue attention and study to recreation, parks, and beaches services as they affect the welfare of the people of Seal Beach. b. Interpret the services of the Department to the community. c. I~terpret community recreation, park and beach needs to each of the public jurisdictions participating in the joint cooperative program. d. Tilke initiative i~ planning for future recreation, park and beach areas and facilities, as well as determining means of bringing present areas and facilities up to an acceptable standard. e. Serve as a sounding board against which the Department Adminis- trator and staff may test their plans and ideas. f. Recommend policy --- keeping in mind that the adoption 'of the policy is the prerogative of the City Council and that the Director of Recrea- tion and Parks must have a free hand to carry on the work of the Department within the framework of these policies. g. Enable civic and service organizations to accomplish results through cooperation that they could not possibly accomplish alone. h. Encourage individuals and citizen groups to give funds"property, and manpower for the development and operation of the recreation, park and beach facilities. beaches. i. Generally enlist community interest in recreation, parks and ARTICLE III - RELATIONSHIPS OF THE COMMISSION Section 1. Relationship of the Commission with the City Council. Commissioners shall: ' a. Know the Ordinance and the role and function of the Commission. b. Meet,with the Council from time to time in formal session when poiicies are needed in order to insure a smooth running operation. c. Remain warm, friendly ,and understanding toward the Council, but make decisions on all the facts. . ..~... " .. . . . . ., Section 1. d. wnen making a recommendation to the Council, back it up with written facts, oral communications and action, as necessary. e. Support the overall program of the Council, not just the recreation, parks and beaches services. Section 2. Relationship with the Director of Recreation and Parks. Commis- sioners shall: a. Acknowledge that the Director is trained in park and recreation ~ork and should be regarded by the Commission as the professional on all matters pertaining to organization, administration, and the program of the Department. b. discuss program session. F~el free to meet with the Director of Recreation and Parks to facilities, objectives, etc., anytime, not just in formal c. Keep the line between Commission policies and administrative responsibilities clear. d. Not ask the Director to take sides in a pOlitical situation involving personalities. Section 3. Relationship of the Commission to the School Board of Trustees. Commissioners shall: ' a. Recognize that the schools play an important role in the provision of recreation and park services. b. -Maintain a cooperative and mutual trust relationship with the School Board of Trustees. c. Meet in formal 'session with them when policy matters need joint consideration. ~........... .....1...> . Section 4. Relationship with Other Commissioners. Commissioners shall: a. Attempt to understand other points of view. b. Not speak for other Commissioners unless 'formal action has been taken by the Commission. c. Maintain a working relationship with all'Commissioners regard- less of personal feelings. PASSED, APPROVED, AND ADOPTED by the Recreation and Parks Commission of the City of Seal Beach, California, at a regular meeting thereof held on the FIFTH day of JUNE , 1972-, by the following vote: AYES: Commissioners HARDING. PARMELEE, PAYNE, TOREM' NOES: Commissioners none ABSENT: Commissioners CASE ,. 1;7 ?'-- /\1 ~ / A'J ,_.... /~.~(. ~..~lJJ-u,_...... ,. 9 Chairman ~/~~~:y /retary - ..