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HomeMy WebLinkAboutSBCCF Min 1994-11-21 . . . AAuAtJ6 ,/I.,/Q5 ~v-r ~ SEAL BEACH CABLE COMMUNICATIONS FOUNDATION BOARD OF DIRECTORS MEETING MINUTES FOR NOVEMBER 21, 1994 The Board of Directors for the Seal Beach Cable Communications Foundation met November 21, 1994 at 7:00 p.m. at the Comcast facility in Seal Beach, California. Mr. Palmer called the meeting to order at 7:10 p.m. PLEDGE OF ALLEGIANCE The pledge of allegiance was led by Mr Palmer. ROLL CALL Mr. Palmer, Mr. Rowland, Mr. Clow, Mr. Mueller. Mrs. Dahlin was absent. Robin Fort-Lincke from Comcast was present. CONSENT CALENDAR REVIEW OF MINUTES FROM SEPTEMBER 19, 1994 Mr. Clow motioned the minutes be accepted and placed on file. Mr. Rowland seconded the motion. AYES: Mr. Clow, Mr. Rowland, Mr. Palmer NAYS: -0- ABSTAINS: Mr. Mueller MOTION PASSED: 3-0 REVIEW OF MINUTES FROM OCTOBER 3, 1994 Mr. Clow motioned the minutes be accepted and placed on file. Mr. Mueller seconded the motion. AYES: Mr. Clow, Mr. Mueller, Mr. Rowland, Mr. Palmer NAYS: -0- MOTION PASSED: 4-0 REVIEW OF MINUTES FROM OCTOBER 17, 1994 Mr. Rowland motioned that the minutes be accepted and placed on file. Mr. Mueller seconded the motion. Mr. Clow expressed concern over the issue of staff support and what the Board is paying people for and Mr. Palmer's statement that he felt it was not the Board's business. Mr. Palmer explained that what he meant was he felt that the Board should not be asking an individual sitting in the audience what they were making. He suggested that the Board direct the question to Ms. Fort-Lincke. Mr. Rowland asked if what Mr. Clow was trying to get at was whether Ms. Fort- Lincke's time was being spent more for Comcast than for Public Access and thereby needed the extra help. Mr. Clow said yes. . . . PG 2 SBCCF minutes 11/21/94 Ms. Fort- Lincke explained that right now more of her time is being spent for Public Access between Leisure World classes, people in the edit bays, and people in the studio. There is also time involved in preparation for the classes and the typing of the minutes, which entailed two separate weekends in order to complete them in a timely manner. Ms. Fort-Lincke said that the Comcast and Public Access schedules sometimes change in a day's notice. Mr. Mueller explained that the Board has not received an invoice yet for the $25,000 for a Public Access Coordinator. AYES: Mr. Rowland, Mr. Mueller, Mr. Palmer NAYS: Mr. Clow MOTION PASSES: 3-1 FINANCIAL REPORT Mr. Mueller gave an overview of the Financial Report indicating primarily what was approved last year - the part time employees for $3600, and access fees. The Financial Report for this month shows what was approved last month. There is substantial money in LAIF investments; the Board is still solvent. Interest for the previous quarter was $1,621. Our interest rate on this statement was 4.5% and interest rates should be going back up. Mr. Rowland motioned that the Financial Report we received and filed. Mr. Claw seconded the motion. AYES: Mr. Rowland, Mr. Mueller, Mr. Clow, Mr. Palmer NAYS: -0- MOTION PASSES: 4-0 CHECK REQUEST Mr. Palmer explained that the Board had checks for items previously requested and that if the Board approved the check requests the checks could be signed that evening. Mr. Clow motioned that the check requests be approved. Mr. Rowland seconded the motion. AYES: Mr. Clow, Mr. Rowland, Mr. Palmer, Mr. Mueller NAYS: -0- MOTION PASSED: 4-0 ROB ROY CHRISTMAS SHOW Mr. Clow motioned that the Board approve production of the Rob Roy Christmas Show. Mr. Rowland seconded the motion. AYES: Mr. Clow, Mr. Rowland, Mr. Palmer, Mr. Mueller NAYS: -0- MOTION PASSES: 4-0 . . . PG 3 SBCCF minutes 11/21/94 Mr. Rob Roy mentioned that the live show will be produced on December 22, 1994 which will be scripted and casual. Following the show, there will be a gathering for the Public Access Producers. NEW BUSINESS Mr. Palmer suggested that New Business be discussed next so that Mr. Pritchard did not have to sit through the entire meeting. PUBLIC ACCESS Mr. Pritchard brought up the issue of the invoice for Support Services. Mr. Palmer requested that the Board ask Comcast to provide a invoice of $25,000 to the Board for Support Services. Mr. Clow motioned that such a letter be written to Comeast. Mr. Rowland seconded the motion. AYES: Mr. Clow, Mr. Rowland, Mr. Palmer, Mr. Mueller NAYS: -0- MOTION PASSED: 4-0 OTHER AUDIT ISSUES Mr. Pritchard asked if there were any other contingent liabilities other than the $25,000 previously discussed. There was a discussion of contingent liability for local access shows. Mr. Palmer stated that the probable liability was $6000 to $7000. Mr. Clow asked if Ms. Fort-Lincke could check on the liability. It was suggested that Ms. Fort- Lincke review the 1994 minutes to clarify the local access liability. It was agreed to record a contingent liability of $7000 ($1000 per show) pending Robin's review of the 1994 minutes. Mr. Pritchard stated that he wanted to present the final report to some of the Board Members so that the report could be released and incorporated with the City's Audit Report. It was agreed that when the report was finished that Mr. Pritchard would contact Mr. Mueller who would then contact Mr. Palmer or Mrs. Dahlin. OLD BUSINESS NEW POLICY AND PROCEDURE FOR TAPE DROP-OFF Ms. Fort-Lincke asked the Board members if they wanted any changes to the proposed procedure. In clarification to a question, there would be a box designated for tape drop-off on Ms. Fort-Lincke's desk. When Ms. Fort-Lincke is at lunch or on a shoot, there would be a canvas bag hung on the outside of her doorknob for tape drop-offs. . . . PG 4 SBCCF minutes 11/21/94 Mr. Palmer asked if the tapes were filed after they were played. Ms. Fort- Lincke stated that the playback operator routes the tapes from government meetings back to her. Ms. Fort-Lincke has to request return of the tapes that she wants to keep back here. Mr. Palmer asked if the Library that we had was still here. Ms. Fort- Lincke said that it is now here in boxes, in numbered order, at the end of the hallway. LETTER OF COMMENDATION TO TERRI QUINLAN This was discussed at the last Board meeting. Mr. Palmer mentioned that there was an article on Terri Quinlan in the newspaper. Mr. Palmer said that he would sign the original. AUDIENCE COMMUNICATIONS Mr. Rob Roy stated that there was a request from Huntington Beach to show the two public access programs produced in Seal Beach. The programs were rebroadcast in Huntington Beach, Fountain Valley, and Irvine. The programs were very well received. Mr. Roy thanked the Foundation Board for their support. Mr. Roy was asked to contact Los Alamitos to see if they wanted to rebroadcast the Bolsa Chica programs. He said that he would get the information from Ms. Fort- Lincke and would contact them. SECRETARIAL SERVICES FOR TYPING THE MINUTES The Board discussed Ms. Fort-Lincke hiring an access producer of her discretion to produce the minutes of the Board meeting. The Board agreed that this would free Ms. Fort-Lincke to do other cable-related duties. Ms. Fort-Lincke stated that it took her 4-1/2 hours to do minutes on a Saturday when she was uninterrupted. She stated that it would take longer for someone who was not present at the meeting to listen to the tape and then extract notes for the minutes. Mr. Mueller motioned that the Board approve authorizing the preparation of the minutes with an 8-hour maximum. Mr. Clow seconded the motion. Ms. Fort-Lincke was directed to proceed with hiring an access producer to prepare the minutes on a trial basis and determine whether it would be appropriate to compensate the producer on an hourly basis or on a per page basis. Ms. Fort-Lincke also stated that she would review the minutes to make sure that the terminology was appropriate. Ms. Fort-Lincke was asked to report back to the Board on how the preparation of the minutes was going and how much it was costing. AYES: Mr. Mueller, Mr. Clow, Mr. Palmer, Mr. Rowland NAYS: -0- MOTION PASSED: 4-0 REPORTS ADVERTISING FEES FOR THE SEAL BEACH SUN Ms. Fort-Lincke reported that she spoke to Dar Brown who gave her rates on sizes and columns and rates for non-profits. Ms. Fort-Lincke said she would go back to . . . PG 5 SBCCF minutes 11/21/94 her and try to get public access information in there for Tuesday and Thursday for free because it is public service. PUBLIC ACCESS Ms. Fort-Lincke reported that she was into the second week of editing classes at Leisure World. Because the class was large, she broke up the class into three groups of three. Last Monday and today, she had a group meet from 10:00 a.m. to 12:00 p.m., another group met from 1:30 p.m. to 3:30 p.m. and another group met from 3:30 p.m. to 5:30 p.m. Ms. Fort-Lincke, in response to a question, stated that she had completed five port- a-pac classes. The last class was missing half of the people. She had 8 in the edit class - men and women. Ms. Fort-Lincke reported that she had an article in the paper the week before Terri's article because she was planning on having classes at the studio. The advertisement didn't run as scheduled. When it did run, it was too close to the holidays. There was good response to the article and Ms. Fort- Lincke said that she would contact those people in January to schedule classes. Ms. Fort-Lincke reported that one of the cameras would not record. She said she was waiting to receive a diagnosis from Don Anderson. There have been no production problems caused by this, however, people are still checking the cameras out. Ms. Fort-Lincke is keeping a calendar of what the access producers are doing as well as her Comcast obligations. C") Ms. Fort- Lincke stated that she went over the annual budget with Roy Pritc~Sa~ stated that she hoped that it would be ready to present at the next meeting. Mr. Clow stated that Ken also does camera repair work. Mr. Palmer asked how many cameras were available. Ms. Fort-Lincke stated that we have two port-apacs. There has not been a problem yet. Ms. Fort-Lincke reported that Mr. Rob Roy and Mr. Peter Anninos have both used the large camera which is a little heavier but has excellent picture quality. Ms. Fort-Lincke reported that with many people checking out the camera equipment it is becoming difficult to keep track of which batteries are charged, or whether they are not being charged properly. They are nicad batteries and they charge but the voltage may be low. Mr. Clow reported that he has a device that discharges the batteries and recharges them and it cost about $45.00. The Board authorized Ms. Fort-Lincke to spend up to $100 from petty cash to purchase a unit(s) which discharges and recharges nicad batteries. Ms. Fort-Lincke reported that public access did two live shows back to back last week with City Watch Live and Seal Beach Town Hall. Mr. Rob Roy reported that there were more calls on Seal Beach Town Hall than they had ever had - 7 phone calls. . . . ... . . .. PG 6 SBCCF minutes 11/21/94 Mr. Rowland stated he was not pleased that Ron Dillard chose to bad mouth the Foundation. Mr. Palmer stated that the Board did not have choice over content. Ms. Fort-Lincke invited the Board to see the plants that she had purchased for public access. CORRESPONDENCE Mr. Palmer asked if there was any other correspondence other than the letter to Terri Quinlan. Ms. Fort-Lincke stated no. BOARD COMMUNICATIONS There were no Board Communications. Mr. Rowland moved to adjourn the meeting at 8:35 p.m. and Mr. Mueller seconded the motion. AYES: Mr. Rowland, Mr. Mueller, Mr. Palmer, Mr. Clow NAYS: -0- MOTION PASSED: 4-0 S2~~" Robin Fort-Lincke, Comcast Joseph Palmer, Chairman