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HomeMy WebLinkAboutSBCCF Min 1993-06-21 . SEAL BEACH CABLE COMMUNICATIONS FOUNDATION BOARD OF DIRECTORS MEETING JUNE 21, 1993 The Board of Directors for the Seal Beach Cable Communications Foundation met June 2l, 1993 at 7:00 pm at the Mary Wilson Library in Seal Beach California. Chairman Joseph Palmer called the meeting to order at 7:00 pm. PLEDGE OF ALLEGIANCE The pledge of allegiance was led by Mr. Mueller. ROLL CALL Directors present were: Mr. Palmer, Mr. Robertson, Mr. Clow, and Mr. Mueller. Mrs. Dahlin was absent. Marla Kreps represented Comcast Cablevision. MINUTES OF MAY 17, 1993 . Mr. Clow wanted to make a change on page four. "The election of officers was post-poned because it had not been put on the agenda." The original minutes also stated the reason for post-ponement was due to not having a full board present and Mr. Clow stated that not having the full Board there was not the reason. This change 'was made and filed. ' Mr. Mueller noted the term of his title as being vice president perhaps is not correct. It should be changed to vice-chairman. This was so noted and changed. FINANCIAL REPORT I Mr. Mueller explained the current financial statement. The easiest way to read it is to look at the two right hand columns. The Y-T-D Variance to Budget column is the amount left of the budget. Positive numbers are good, negative numbers are bad. If it is a positive number that will indicate what we can spend for the rest of the year. The Y-T-D as a Percentage to Budget is revenues that are greater than lOOt. The lower half which are operating expenses it needs to be lower than 100' meaning that we have not spent as much money during the year as we thought we would. There are only a couple of columns that are greater than 100', one of which is line item 301 - access fees. The SBCF has not spent $5,900.00 on access fees. e . I ~/ pg. 2 SBCF minutes He went on to state that the SBCF has done a good job of keeping expenses under control although there are major expenses which have not been posted yet. One of the major expenses which has not been posted is part-time employees. Ms. Kreps asked for Mr. Mueller's assessment of the budget. He stated it looked as if the SBCF is spendinq less money than what was originally anticipated. Mr. Palmer asked if the open house expenses were calculated into or was reflected in the budget. Mr. Mueller responded that yes it had been and could be seen under line item 307 (Promotion/Advertising). Mr. Mueller added that the SBCF has not given Comcast the second payment of $25,000.00. Additionally, the yearly payment of $75,000 has not been received from Comcast. Mr. Palmer commented that Ms. Kreps did a good job on the budget and anticipating expenses to create the budget for the Seal Beach Cab~e Communications Foundation. Mr. Mueller added that line item 303 (Professional Services) has not been fully depleted because of the money for the accounting services provided by the city of Seal Beach and the audit. Mr. Mueller also explained the capital purchases for the educational channel. CHECK REQUEST Mr. Mueller explained the items on the check request. The consent calendar which consists of the: minutes of May l7, 1993, the financial report and the check request were received and filed with the above aforementioned changes. Mr. Mueller made the motion and Mr. Robertson seconded. AYES: NAYS: MOTION Mr. Palmer, -0- PASSED: 4-0 Mr. Mueller, Mr. RObertson, Mr. Clow OLD BUSINESS CHANNEL 55 SIGNAL Mr. Palmer left a couple of telephone messages at CSUF. A couple of days later he turned on channel 55 and the signal looked better. Then some time later the signal looked as if it did before but the audio was better. Chris Gibbons who did channel 20 for the SBCF said he could fix it for about five hundred dollars. . . I pg. 3 SBCF mintues But the channel is only on for about three hours a day. Mr. Palmer did not think the five hundred dollars should be spent right now. He went onto suggest that the Foundation should monitor the channel. Ms. Kreps offered the opinion that the financial responsibility should be with CSUF rather than the Foundation. Mr. Clow added that the SBCF fulfilled their obligation to provide a free channel but CSUF has not fulfilled what they said they were going to do. Mr. Mueller motioned that this be reviewed again in six months. Mr. Clow seconded the motion. AYES: NAYS: MOTION Mr. Palmer, -0- PASSED: 4-0 Mr. Clow, Mr. Robertson, Mr. Mueller DIAMOND AWARD Ms. Kreps reported that the award was taken away from the city due to an error in the inscription. A certificate was not presented it was just the plaque. Mr. Mueller made the motion to review this again in three months. Mr. Clow seconded the motion. AYES: Mr. Clow, Mr. Palmer, Mr. Mueller, Mr. Robertson NAYS: -0- MOTION PASSED: 4-0 TAX MATTERS This was discussed by Mr. Mueller. Mr. Roy Pritchett will be handling our taxes. The check request also reflects the recent payments made to pay the SBCF's taxes. INSURANCE The insurance company was given the financial statements that were requested and the paper work is in process. AWARDS BANQUET Before pursuing this further, the SBCF wanted a summary of expense for this type of event. . . I pg. 4 SBCF minutes Ms. Kreps then reviewed the expense sheet for the open house. This is not related to the awards banquet but the issue was addressed. Ms. Kreps will continue to work on the awards banquet and did not have the opportunity to speak with access producers. Projected cost had not been developed. AUDIENCE COMMUNICATION Mr. Mueller asked Andrew Fenton about his production projects and future plans. Mr. Fenton expressed his displeasure of the way Los Alamitos treated R.O.P. and recommended it be moved to someplace else. He recommended Cypress or Seal Beach. NEW BUSINESS It was debated how to handle the payment of access fees, whether it sho~ld be done according to the fiscal year or the calendar year. Mr. Palmer asked if a letter should be sent in July or just skip it until December. Mr. Mueller motioned to send a letter requesting the remaining six dollars to finish 1993, and at the end of 1993 send another letter to start it on a calendar year basis. Mr. Robertson seconded the motion. AYES: NAYS: MOTION Mr. Palmer, Mr. Clew PASSED: 3-l Mr. Mueller, Mr. Robertson PUBLIC ACCESS REPORT Ms. Kreps announced that when she arrived at Leisure World for the 3rd of 5 classes, no one showed up for the class. She was aware ahead of time that one person would be unable to make it, however no one else arrived. Ms. Kreps discussed the sets for Leisure World. She and Paul Rowland had completed painting them, they looked good and are ready to be put together for the show. Ms. Kreps announced that she would schedule an MX-12 class at Leisure World per several requests and the dates would be announced after scheduling. The studio classes for Leisure World are scheduled for July. . . I pg. 5 SBCF minutes It was reported that there are problems in the editing equipment at Leisure World and at the old town facility, which is causing the control track of tapes to be erased. It will need to be fixed, and the cost will need to be researched, but it will be an expense for the Seal Beach Cable Foundation. It was suggested to check with Evan Guyer and follow his recommendation. There was a discussion that the Foundation should set mon~y aside for such matters and unhappiness with the performance of the equipment was voiced. Ms. Kreps advised the Foundation to report all problems with the equipment immediately to her. CORRESPONDENCE Mr. Palmer stated that he was unaware of any letters or correspondence. BOARD COMMUNICATIONS Mr. Robertson stated that this was his swan song as a Board member, but he would continue to come to the meetings. He had a suggestion for a successor Paul Rowland, and had received some very nice letters of thanks and appreciation. He received them from the Board members as well. Mr. Mueller stated that he was unaware of what the Local Origination department was working on. There did not seem to be a list of programs in production, on air, etc. since the beginning of 1993. This will be addressed at the next Board meeting. ADJOURNMENT Mr. Mueller moved the meeting be adjourned at 8:07 pm. Mr. Robertson seconded the motion. AYES: Mr. Mueller, Mrs. Dahlin, Mr. Palmer, Mr. Robertson, Mr. Claw NAYS: -0- MOTION PASSED: 4-0 Joseph Palmer, Chairman Marla Kreps, PA Coordinator