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HomeMy WebLinkAboutSBCCF Min 1990-12-17 [K+1i'i .- -~--. .- . . SEAL BEACH CABLE COMMUNICATIONS FOUNDATION BOARD OF DIRECTORS MEETING Comcast Cablevision Facilities December l7, 1990 The Board of Directors of the Seal Beach Cable Communications Foundation met in regular session at 7:30 p.m., on December 17, 1990, at Comcast Cablevision Conference Room, 20l - 8th Street, Seal Beach, California, with Chairman, Mr. James Clow calling the meeting to order. PLEDGE OF ALLEGIANCE Because a was not Flag available at Comcast facilities, the Pledge of Allegiance was waived by the Board. ROLL CALL: Directors present were Mr. Clow, Mr. Yglesias, Mr. RObertson, Mrs. Dahlin and Mr. Mueller. Staff support present: Pat Sharp Bill Gray, Comcast Cablevision was present. MINUTES OF NOVEMBER 19, 1990 After due discussion Mrs. Dahlin moved that the minutes of the November 17, 1990 Board Meeting be approved with an amendment under "New Funding Requests" l:e: Access Fees for Andre Dupy, Mr. Clow voted against the request. Mr. Mueller seconded motion. AYES: Mr. Claw, Mr. Yglesias, Mr. Robertson, Mrs. Dahlin and Mr. Mueller NOES: None Motion Passes: 5-0 , . Seal Beach Cable Communications Foundation Board of Directors Meeting December 17, 1990 Page 2 NEW FUNDING REQUESTS A. Access Fees - Diane Titterington After due discussion a motion was made by Mr. Yglesias to approve the request for access fees in the amount of $50.00. Motion was seconded by Mr. Mueller. AYES: Mr. Clow, Mr. Yglesias, Mr. Robertson, Mrs. Dahlin and Mr. Mueller NOES: None Motion Passes: 5-0 . B. Access Fees - Bea BOvlin After due discussion the Board decided to delete the "request for reimbursement of expenses from the Agenda. Mr. Robertson told the Board that he had spoken with Mrs. Boylin and that she did not any longer want to be reimbursed for her expenses. The access fee in the amount of $10.00 was approved and paid to Comcast Cablevision by the Board at a previous Board meeting. C. Access Fee - Mike Melton After due discussion the Board decided to delete the request for reimbursement of expenses in the amount of $185.00 from the Agenda due to Mr. Melton's repeated absence from the Board meetings to request the reimbursement. OLD BUSINESS CHECKS FROM NOVEMBER Checks requested in November, 1990 were approved by the Board. FINANCIAL REPORT FROM THE CITY Mr. Mueller advised the Board that the Foundation was solvent. Mr. Mueller to inquire why the Bank of American bank account balance was so high. . . . . Seal Beach Cable Communications Foundation Board of Directors Meeting December l7, 1990 Page 3 PROGRAMMING UPDATE - Bill Gray Mr. Gray advised the Board that Mr. Chris Guzzeta has replaced Mr. Jymm Adams. Mr. Gray stated that Mr. Guzzeta produced the 1990 Seal Beach Christmas Parade. Mr. Clow expressed his concerns that a Public Access Coordinator has hired to date. Mr. Gray stated that Comcast Cablevision will be hiring a Public Access Coordinator around the first of the 1991 year. AUDIENCE COMMUNICATIONS Mr. Rob Roy questioned how many programs of the 25 programs scheduled have been produced; and what was considered a fiscal year for such programs. Mr. Gray stated that the fiscal year is from March 31st through April 1st of the following year and that some months had more programs produced than others. Mr. Bill Dewar advised the Board that the Seal Beach " Journal will be presenting Christmas greetings for the Christmas issue of the Journal. The price will be $60.00 per ad insertion. Mr. Rob Roy asked the Board if there was a way that the producers could receive their checks sooner than in the past. Mr. Mueller stated that the matter is on the Agenda under "New Business" and would be discussed at that time. FOUNDATION INSURANCE - Jim Clow Mr. Mueller stated that he gave the paper work to Mary Hooker at the City of Seal Beach and that he spoke with Ms. Hooker approximately 5 days after that. Ms. Hooker told Mr. Mueller that she forwarded the papers to the City Attorney but to date has not heard from either Ms. Hooker or the City Attorney. 1099 v. Employee - Laird Mueller Mr. Mueller asked Mr. Gray if he had information as to the position that Comcast Cablevision wanted to take on this matter. Mr. Gray stated that he talked with Paula Jones, Business Manager for Comcast, wherein she stated that Comcast would charge the Foundation l8% above costs as administration fees to process the producers as Comcast employees. Mr. Mueller explained the use of "paychex" for use if the Foundation decided to take on the responsibility for employees. The' Foundation undertook the ~ . Seal Beach Cable Communications Foundation Board of Directors Meeting December 17, 1990 Page 4 responsibility of paying all taxes due in 1990 to access producers and also, to assume responsibility to pay the access producers as employees. After due discussion a motion was made by Mr. Yglesias and seconded by Mr. Robertson for the Board to hire Stephan Bruce, CPA, for an amount not to exceed $500.00 for preparation of W2s for 1990 access producers and the transition from 1099s to employees. AYES: Mr. Clow, Mr. Yglesias, Mr. Robertson, Mrs. Dahlin and Mr. Mueller NOES: None Motion Passes: 5-0 New Business . Guidelines lst Draft Reading - Jim Clow Mr. Yglesias made a motion for him to prepare letters recognizing Pete Arnold's hard work and efforts in the preparation of the guidelines and also, to have a commendation letter sent to Mr. Bequette and Comcast Cablevision for the work Mr. Bill Gray has contributed to the Foundation and in the preparation of the guidelines. Motion was seconded by Mrs. Dahlin. AYES: Mr. Clow, Mr. Yglesias, Mr. RObertson, Mrs. Dahlin and Mr. Mueller NOES: None Motion Passes: 5-0 Mr. Arnold made a suggestion that the guidelines be scheduled for three (3) readings with the final reading in February. Mr. Arnold suggested that producers should read the guidelines and make their recommendations and the reasons why in writing to the Board. Mrs. Dahlin motioned that producers submit the opinions or revisions in writing so that the Board may take them into advisement for the final edition. Mr. Clow asked who had access to the guidelines. A suggestion was made that a copy be put in all three libraries in Seal Beach and also, that a CG put aired on Channel 3 informing the public that the guidelines are available for inspection. Mr. Robertson wanted to personally thank all members of the gUidelines committee for their contributions on this project. . , , . Seal Beach Cable Communications Foundation Board of Directors Meeting December 17, 1990 Page 5 . Mr. Arnold also stated that the funding guidelines also need to be revised. Mr. Yglesias requested that Ms. Sharp put the guidelines in binders for the libraries. Ms. Sharp and Mrs. Dahlin will meet to do a final draft of the guidelines prior to being released to the public. Mr. Gray suggested an introduction I explaining how to submit suggestions, comments, etc., be attached to the guidelines binders. Bank Business - Pat Sharp . Ms. Sharp explained to the Board the problems that have been occurring in getting checks signed for the payment of bills and access producers. She suggested that in the light of Mr. Mueller I s vacation this month that additional Board members be added to the bank account in order to sign the checks. After due discussion a motion was made by Mr. Yglesias to add Mrs. Dahlin and Mr. Clow to the signatures cards at the Bank of America to allow them to sign checks. Mr. Robertson seconded motion. " AYES: NOES: Motion Mr. Clow, Mr. Mr. Mueller None Passes: 5-0 Yglesias, Mr. Robertson, Mrs. Dahlin and The Foundation then returned to the discussion of the draft guidelines, above. . Board Communications Rob Roy asked the Board if public access could use the cameras that are available in the City Council chambers. Mr. , Arnold recommended that if public access wanted an ENG package to consider obtaining another camera. His concerns were that if the cameras from the chambers were to be Checked-out and breakage occurred there would not be cameras available for council meetings which could have negative consequences. Mr. Arnold suggested that I Mr. Roy approach the Board with a recommendation that it purchase a camera for public access use. Mr. Roy asked the cost of the camera; Mr. Arnold stated that it was approximately $3,500.00. . ' . . - Seal Beach Cable Communications Foundation I Board of Directors Meeting December 17, 1990 page 6 f ADJOURNMENT It was the consensus of the Board, and so ordered by the Chair, to adjourn the Seal Beach Cable Communications Foundation ( Board Meeting at 9:00 p.m. ACCEPTED AND APPROVED: James Clow Foundation Chairman Date: Transcribed by: Pat Sharp, Staff support Secretary