HomeMy WebLinkAboutCC Res 7798 2026-06-22 RESOLUTION 7798
A RESOLUTION OF THE SEAL BEACH CITY COUNCIL APPROVING
AND AUTHORIZING THE EXECUTION OF A SALES ORDER
AGREEMENT AND A CUSTOMER CARE MAINTENANCE AGREEMENT
WITH C3 OFFICE SOLUTIONS LLC DBA C3 TECH FOR THE
PURCHASE OF COPIERS AND PRINTERS AND RELATED
MAINTENANCE SERVICES
WHEREAS, the City's existing fleet of printers and copiers is largely outdated, prone to
breakdowns, and requires frequent costly repairs, resulting in service disruptions and
inefficiencies across multiple departments; and,
WHEREAS, staff conducted an inventory and needs assessment of all City printers and
copiers, identifying the need to replace the entire fleet and add devices at specific
locations to enhance operational efficiency and safeguard sensitive information; and,
WHEREAS, a purchase through cooperative purchasing is authorized as an exemption
from the bidding requirements under Seal Beach Municipal Code Section 3.20.025(D),
and staff negotiated a new Sales Order Agreement with C3 Office Solutions LLC dba
C3 Tech under the County of Orange's Master Agreement with Sharp Regional
Cooperative Agreement (RCA) Contract RCA-017-23010022 for Digital Multifunction
Copiers, Printers, Software, Related Accessories and Services, effective May 23, 2025
through May 2, 2030); and,
WHEREAS, in conjunction with the purchase, a new Customer Care Maintenance
Agreement includes a service and maintenance program that guarantees timely service
and performance reliability, and if any device fails to meet manufacturer specifications
after attempted repairs, C3 will provide a no-cost replacement unit of equal or greater
capability.
NOW, THEREFORE, the Seal Beach City Council does resolve, declare, determine,
and order as follows:
Section 1 . The City of Seal Beach hereby approves a Sales Order Agreement with C3
Office Solutions LLC dba C3 Tech for the purchase of copiers and printers
for the City of Seal Beach in the amount of $87,378.50 under the County of
Orange's Master Agreement with Sharp Regional Cooperative Agreement
(RCA) Contract RCA-017-23010022 for Digital Multifunction Copiers,
Printers, Software, Related Accessories and Services between the County
of Orange, California, and C3 Office Solutions DBA C3 Tech, as amended,
effective May 23, 2025 through May 2, 2030.
Section 2. The City of Seal Beach hereby approves a five-year Customer Care
Maintenance Agreement with C3 Office Solutions LLC dba C3 Tech for
maintenance services for the purchased copiers and printers, incidentals,
and contingency, in the not-to-exceed amount of$145,429.04 for the term.
Section 3. The Council hereby directs the City Manager to execute the Sales Order
Agreement and the Customer Care Maintenance Agreement with C3 Office
Solutions LLC dba C3 Tech on behalf of the City.
PASSED, APPROVED and ADOPTED by the Seal Beach City Council at a regular
meeting held on the 22nd day of June 2026 by the following vote:
AYES: Council Members Kalmick, Wong, Senecal, Steele, Landau
NOES: Council Members
ABSENT: Council Members
ABSTAIN: Council Members
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Lisa Landau, Mayor
ATTEST: 000R4r�F�l,
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Gloria D. Ha er, City Clerk „.0UNri .
STATE OF CALIFORNIA }
COUNTY OF ORANGE } SS
CITY OF SEAL BEACH }
I, Gloria D. Harper, City Clerk of the City of Seal Beach, do hereby certify that the
foregoing resolution is the original copy of Resolution 7798 on file in the office of the City
Clerk, passed, approved, and adopted by the City Council at a regular meeting held on
the 22nd day of June 2026.
oria D. Har , Ci y Clerk