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HomeMy WebLinkAboutO-SS-2 Presentation 1.2SEWER MAINLINE IMPROVEMENT PROGRAM (2026)–CIP O-SS-2 CITY OF SEAL BEACH June 22, 2026 WHAT TO EXPECT •Project Overview •Timeline •Bid Summary & City Findings •Project Budget and Funding •Council Action Recommendations PROJECT OVERVIEW •Furnish and install cured-in-place pipe (CIPP) lining for 8” and 12” pre -designated lines •Conduct as-needed point repairs on sewer lateral connections •Project phase of work (Phase 1) will be conducted in Districts 1 and 3 (The Hill, Bridgeport, Cove, Old Town areas) TIMELINE April 2, 2026 Notice of Inviting Bids Issued May 6, 2026 Bid Opening May 2026 – June 2026 Bid Review Bid Protest Management June 22, 2026 Council Award July 2026-August 2026 Contract Execution Notice to Proceed Issued Fall 2026 Mobilization 70 Working Days BID SUMMARY •Formal bid process (April 2, 2026 – May 6, 2026): •Three (3) bids received Rank Contractor Total Bid Low Estate Design and Construction, Inc.$699,510 2 Performance Pipeline Technologies, Inc.$718,850 3 Vortex LLC dba Sancon Technologies $839,650 Terms: RESPONSIVE VS. RESPONSIBLE •Responsive bid: •Considered “responsive” if it promises to do what the bidding instructions demand and follows all relevant submission instructions •Responsiveness concerns only the bid itself, not the bidder’s qualifications or ability to execute the project •Responsible bidder: •Indicates a bidder “has demonstrated the attribute of trustworthiness, as well as quality, fitness, capacity and experience to satisfactorily perform the public works contract.” City Findings and Bid Protest Summary •City discovered several defects in low bidder’s (Estate Design) bid: •Non-Responsive: •Failure to meet minimum bid bond of 10% •Failure to submit the required documentation of license or certification to execute scope •Failure to submit relevant subcontractors •Performance Pipeline Technologies submitted a Bid Protest on May 13, 2026, citing: •Non-Responsible: •Failure to demonstrate min. mandatory technical ability and experience (10 years or 5,000 LF of CIPP using own workforce) •Non-Responsive: •Failure to list relevant subcontractors/lacking minimum experience and certifications required •City Informed Apparent Low Bidder of City findings/Bid Protest, no response from Estate Design within time allotted PROJECT BUDGET & FUNDING Description Amount Performance Pipeline Technologies - Total Bid $ 718,850 Unforeseen Work/Construction Contingency $ 110,000 Construction Support/Inspection $ 80,000 Total $ 898,850 •Budgeted in FY 2026-27 CIP budget for the Sewer Mainline Improvement Program (2026) •O-SS-2 is a listed project within the Sewer Rate Study •No budget amendments are necessary •Rate Funded. No external funding is being contemplated RECOMMENDATIONS: •Approving the plans, specifications, and contract documents for the Sewer Mainline Improvement Project, CIP O-SS-2; and, •Sustaining the bid protest of Performance Pipeline Technologies, Inc. and rejecting the bid of the apparent low bidder, Estate Design and Construction, Inc., as non -responsive on the basis of the non-responsive defects identified in the bid protest and by staff; and, •Awarding a Public Works Agreement to Performance Pipeline Technologies, Inc. in the amount of $718,850, and rejecting all other bids; and, •Authorizing the City Manager to execute a Public Works Agreement with Performance Pipeline Technologies, Inc. for the Project; and, •Authorizing the City Manager to approve unforeseen work requests up to $110,000 and construction support/inspection services up to $80,000, in connection with the Project, in the cumulative not-to-exceed amount of $190,000 THANK YOU!