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HomeMy WebLinkAboutCC Res 2874 1979-05-14 , ': .; , , . , . . . , : " , " . , . I RESOLUTION NUMBER ~~11~ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEAL 8EACH ESTABLISHING PROCEDURAL RULES FOR CONDUCT OF CITY COUNCIL MEETINGS. THE CITY COUNCIL OF THE CITY OF ~EAL BEACH HEREBY RESOLVES AS FOLLOWS: I Section 1. Regular Meetings. Reqular meetings of the City Council shall be held on the second and fourth Monday of each month at 7:00 p.m. (Established by Ordinance Number 1056). (City Charter Section 407). Section 2. Regular Adjourned Meetings. The City Council may adjourn or readjourn to a date and hour certain which shall be specified in the adjournment and when so adjourned each adjourned meetinq shall be a regular meeting for all purposes. (City Charter Section 407). Section 3. Special Meetings. Special meetings may be called at any time by the mayor, or by a majority of the city council, by delivering personally or by mail written notice to each councilman and to each local newspaper of general circulation, radio or television station requesting notice in writing. Notice must be delivered oersonally or by mail at least 24 hours before the time of the meeting as specified in the notice. The call and notice shall specify the time and place of the sDecial meeting and the business to be transacted. No other business shall be considered. Written notice may be dispensed with as to any councilman who at or nrior to the time the meeting convenes files with the city clerk a written waiver of notice. Such waiver may be given by telegram. Written notice may also be dispensed with as to any councilman who is actually present at the meeting at the time it convenes, (Reference Citv Charter Section 408), . Section 4. 11eetings to be Public -- Exception for Executive Sessions. All regular and special meetin~s of the city council sh~ll be public. However, the city council may hold executive sessions during a regular or special meeting, from which the public may be excluded, for the purpose of considerina the matters referred to in Section 54957 of the Government Code. I No member of the city council, employee of the city, or any other person present during an executive session of the council shall disclose to any person the content or substance of any discussion which took place during the executive session unless the citv council authorizes the disclosure of the information ~y'majority vote. ... .". ". , ~a'~e..~wo - Resol ution Number .:2871 .:. 0: ~ I Section 5. Order of Business. a) Ca 11 to Order b) Pledge of Allegiance c) Roll Call d) Waiver of Full Reading (Ordinances and Resolutions) e) Presentations - Proclamations f) Public Hearings g) legislation - Ordinances - Resolutions h) Consent Calendar i) Items Removed From the Consent Calendar j) Communications'- Requests - Reports k) Council Reports and Requests 1) Oral Communications m) Adjournment The order of business shall not be changed except by majority vote of the city council. Section 6. Waiver of Reading - Ordinances and Resolutions in Full, Full reading of all ordinances and resolutions adopted at a regular or adjourned meeting may be waived by unanimous vote of the city council by one motion. Any member of the councilor public may request full reading of resolutions or ordinances with consent of the council. (City Charter Section 412), Section 7. Ordinances. Prior Approval by Administrative Staff. All ordinances, resolutions and contract documents shall, before presentation to the council, be approved as to form and legality by the city attorney and examined and approved for administration by the city manager or his representative. Section 8. Reading of Minutes. Unless a reading of the minutes of a council meeting is requested by a member of the council, the minutes may be approved without reading if the city clerk has previously furnished each member with a copy. Directions for changes in the minutes shall be made only by a majority action of the city council. Section 9. Rules of Debate. a) Presiding officer may debate and vote, etc. The Mayor or other member of the council presiding may move" second, and debate from the chair, subject only to such limitations of debate as are by these rules, imposed on all members and shall not be deprived of any of the rights and privileges of a councilman by reason for his acting as the presiding officer. b) Getting ,the Floor -- Improper References to be Avoided. Every member desiring to speak shall address the chair, and, upon recognition by the presiding officer, shall confine himself to the question under debate, avoiding all personalities and indecorous language. c) Interruptions, A member, once recognized, shall not be interrupted when spea~ing unless it be to call him to order, or as otherwise provided in these rules, If a member, while speaking is I I I I I . ~ .". " . . :. .". - a". ~ - . ". . . : ' . Page' Three Resol uti on Number c:l81 t/ called to order, he shall stop speaking until the question of order is determined, and, if in order, he shall be permitted to proceed. d) Privilege of Closing Debate. The councilman moving the adoption of an ordinance or resolution has the privilege of closing the debate. e) Motion to reconsider. A motion to reconsider action taken by the council may be made only on the date action was taken or at the next subsequent meeting. It may be made either immediately during the same session, or at a recessed or adjourned session. This motion must be made by one of the prevailing side, but may be seconded by any member, and may be made at any time and have precedence over all other motions or while a member has the floor; it is debatable. Nothing in these rules prevents a member of the council from making or remaking the same of any other motion at a subsequent meeting of the council. f) Remarks of Councilman - When Entered in Minutes. A councilman may request, through the presiding officer, the privilege of having an abstract of his statement on any subject under consideration by the council entered in the minutes. g) Limitation of Debate. No councilman shall be allowed to speak more than once upon a particular subject until every other councilman desiring to do so has spoken. Consent Calendar. Items on the Consent Calendar are considered to be routine and are enacted by one motion unless prior to enactment, a member of the Council, staff or public, requests a specific item be removed from the Consent Calendar for separate action. Section 11. Manner of Addressing Council. a) Each person desiring to address the Council shall, to get attention of the chair, raise his hand or stand up in his place in the Council Chambers, and when recognized by the chair shall then step up to the microphone, state his name and address for the record, state the subject he wishes to discuss, state whom he is representing if he represents an organization or other persons, and, unless further time is granted by majority vote of the council, shall limit his remarks to a time specified by the presiding officer. All remarks shall be addressed to the council as a whole and not to an individual member. No question shall be asked of a councilman or a member of the city staff without the permission of the presiding officer. b) The presiding officer shall not recognize the same person to speak more than once on the same subject unless that person is deemed to be able to give expert advice needed by the Council 1n their deliberations. Section 10. I I I . . . " . .. " . '. 'p:~e:'Four - Resolution Number ~871 !.~ ~... c) Spokesman for Group of Persons. In order to expedite matters and to avoid repetitious presentations, whenever any group of persons wish to address the council on the same subject matter, the presiding officer may request that a spokesman be chosen by the group to address the council and, in case additional matters are to be presented by any other member of the group, to limit the number of persons addressing the council . d) After ~otion. After a motion is made by a council member, it may be seconded for discussion, and such discussion limited by council members, or to include discussion by the public, and the second shall so state. Discussion on the sUbject shall then be limited to the council unless a council majority requests that, hearing from the public is in order at this time. Hearing from the public shall be closed by order of the chairman and thereafter no member of the public shall interrupt or address the council from the audience on the matter under consideration without first securing permission to do so by a majority vote of the city council. Section 12. Rules of Decorum. a) Councilmen. While the council is in session, the members must preserve order and decorum, and a member shall neither by conversation or otherwise delay or interrupt the proceedings or the peace of the council nor disturb a member while speaking or refuse to obey the orders of the presiding officer. Members of the council shall not leave their seats during a meeting without first obtaining the permission of the presiding officer. b) Employees, Members of the city staff and employees shall observe the same rules of order and decorum applicable to the city council, with the exception that members of the city staff may leave their seats during a meeting without first obtaining the permission of the presiding officer. c) Persons Addressing the Council. A person making impertinent, slanderous, or profane remarks or who becomes boisterous while addressing the council shall be called to order by the presiding officer and, if such conduct continues, may at the discretion of the presiding officer be ordered barred from further audience before the council during that meeting. d) Members of the Audience. A person in the audience who engages in disorderly conduct such as hand clapping, stamping of feet, whistling, using prOfane language, yelling, and similar demonstrations, which conduct, disturbs the peace and good order of the meeting, or who refuses to comply with the lawful orders of the presiding officer, shall, I I I ..... .., -, ," . ~ . . :. =.. .,. . . . . Resolution Number ~)3j7~ " ' : Page. Five Section 13. upon instructions from the presiding officer, be removed from the council chamber by the sergeant at arms. Enforcement of Decorum. The chief of police, or such member of the police department as he may designate, is sergeant at arms of the city council and shall carry out all orders given by the presiding officer for the purpose of maintaining order and decorum at the council meetings. A councilman may move to require the presiding officer to enforce the rules and the affirmative vote if a majority of the council shall require him to do so. (Reference City Charter Section 410). Failure to Vote. Every councilman present shall vote unless he disqualifies himself by reason of conflict of interest. An abstention is an indication that a councilman does not-wish his position to become known, or he has no preference of position on the issue. For purposes of action of the council, an abstention shall neither be counted for the majority nor for the minority and shall therefore have the effect in result of the vote when counted, as though a no vote were cast. The recorded and published vote however, shall show the abstention. Section 14. Section 15. Tie Vote. Tie votes shall be lost motions and may be reconsidered. Section 16. Changing Vote. A member may change his vote only if he makes a timely request to do so immediately following the announcement of the vote by the city clerk and prior to the time that the next item in the order of business is taken up. A councilman who publicly announces that he is abstaining from voting on a particular matter may not subsequently withdraw his abstention. PASSED, APPROVED and ADOPTE~ by the City Council of the City of Seol Beach, C orni a, at a regul ar meeti ng thereof hel d on the /~"':.' day of , 1979, by the following vote: AYES: NOES: ABSENT: Councilmen Counci 1 men Councilmen ~~ Ma or r r