HomeMy WebLinkAboutCC Res 2807 1978-07-24
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RESOLUTION NUMBER ~~~
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF SEAL BEACH, CALIFORNIA, ESTABLISHING
TRAVEL EXPENSE POLICIES AND PROCEDURES FOR
ATTENDANCE BY OFFICERS AND EMPLOYEES OF THE
CITY AT AUTHORIZED CONFERENCES.
WHEREAS,
the City Council of the City of Seal Beach is desirous of
establishing effective travel expense policies related to
attendance by officers and employees of the City of
authorized conferences; and
the City Council is also interested in formulating approval
procedures providing for authorization to attend a conference
without prior City Council approval on an emergency basis;
NOW, THEREFORE, BE IT RESOLVED that the interests of the City of Seal
Beach will be served by the establishment of the following travel
expense policies and approval procedures:
WHEREAS,
1. During fiscal year 1978-79, each City department shall
be required to submit an itemized ittnerary to the
City Council for approval of attendance by an officer
or employee at a conference whose total cost exceeds
$100.00.
2. At the time of presentation to the City Council of the
proposed budget for the next and each succeeding fiscal
year, each City department shall submit an itemized
itinerary for all conferences requiring attendance by
an officer or employee of the City which total cost
exceeds $100.00. Attendance for each conference shall
be limited to no more than two (2) employees.
3. Those conferences which total cost does not exceed
$100.00 per employee shall not be subject to prior
City Council review and approval.
4. Those conferences requiring attendance by an officer
or employee of the City on an emergency basis which
total cost does exceed $100.00 shall be authorized by
the City Manager only.
5. Officers and employees of the City, utilizing their
privately-owned automobiles for attendance at
authorized conferences shall be entitled to
reimbursement for costs incurred at a rate of
fifteen cents (1St) per mile. Such reimbursement,
however, shall not exceed the equivalent coach fare
rate to the actual or nearest city with air travel
service at the time of attendance.
6. The following limits shall apply to travel expenses
related to authorized attendance at a conference by
an officer or employee of the City:
PER DIEM RATE
Meals and Room $60.00 per person
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Resolution Number
7. Those conferences which anticipated travel expenses
exceed the per diem limit of $60.00 per person shall
require prior City Council authorization.
8. Whenever possible, officers and employees of the City
shall furnish signed receipts to the City Manager for
authorized travel expenses.
PASSED,
Beach,
day of
AYES:
NOES: Councilmen
ABSENT: Councilmen
~~e
Mayor
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July 18, 1978
MEMORANDUM
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TO:
FROM:
Honorable Mayor and City Council
City Manager
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SUBJECT: Proposed Resolution Establishing Travel Expense Po1icies~:
and Approval Procedures for Attendance By Offi cers and .:..... ',' .
Employees of the City at Authorized Conferences , :,:~r~". :~;:~:
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As a result of Council direction expressed at the last City Council meetingr~~~; "~:;,:;
a revised resolution is attached for your consideration. The proposed ',-.:~'-~';:.": ,':~
reso1 ution incorporates the following suggested pol icies and proce~ures: '- "i;;:; ~.:~:~:.,..:
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1. City Council approval for all conferences exceeding $100.00 during
fiscal year 1978-79. I, .' ~.
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2. City Council review of all conferences exceeding $100.00 during
approval of the budyet for the next and each succeeding fiscal year. .
3. City Manager approval, on an emergency basis only, for conferences
exceeding $100.00.
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4. Mileage reimbursement at 15t per mile. Reimbursement cannot exceed
equivalent coach air fare rate.
b. l4eals and room per cHern limit at $60.00 per person.
6. City Council approval of costs in excess of per diem limit.
7: Signed receipts furnished whenever possible.
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Provis'ions for an annual cost of 1ivin~1 increase in the per diem rate ' :.
have been eliminated. Any references to these po1ic'ies for training , '.
seminars have also been removed. A proposed pol icy for training seminars "::"-:"'~ ,. ,)
will be presented to the City Council for consideration at a fut~r:'~~etin~~7~i.i~~~~
If th 1i i d d t. d' th d 1 t' ' );~:-'it.,irt,:~.,
e po c es an .proce ures c~n ~lne ln e propose reso u lOry are ,~',,;;"ili:f);;! ,;.
acceptable to the Clty Council, lt lS recorrmended that the resolutlon ' ....'? '::"~:"~~'\
be adopted. ,..... '::"~;~
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Dennis Courtemarche '! ,.
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