No preview available
HomeMy WebLinkAboutCC Res 5585 2007-08-13 RESOLUTION NUMBER 5585 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEAL BEACH APPROVING THE JOB CLASSIFICATION AND SALARY RANGE OF THE POSITIONS OF EMERGENCY SERVICES COORDINATOR AND COMMUNITY SERVICE OFFICER III AND AMENDING THE CITY OF SEAL BEACH CLASSIFICATION PLAN TO INCLUDE THE POSITIONS WHEREAS, the City Council adopted the budget for Fiscal Year 2007-08 and 2008-09 on June 25, 2007; and I WHEREAS, the proposed positions were programmed into the Police Department budget for the fiscal years; and WHEREAS, the Emergency Services Coordinator will be responsible for community- wide disaster preparedness training, coordination, Emergency Operations Center development and operations, Community Emergency Response Team organization and development, and other activities to ensure the Seal Beach community is well prepared when dealt with emergencies or disasters; and WHEREAS, the Community Service Officer III position is the reclassification of one existing Community Service Officer II position to that of a lead position within the existing Community Service Officer job series to coordinate the parking enforcement detail; and WHEREAS, due to promotions, vacancies, and administrative leaves during the last year, a Community Service Officer II has been performing duties that exceed the routine and journey level duties of the classification; and I WHEREAS, the reclassified Community Service Officer III position serves as training officer, scheduler, recruiter, screener, statistician, crossing guard coordinator, and other duties assigned. NOW, THEREFORE, the City Council of the City of Seal Beach hereby resolves: Section 1. The position of Emergency Services Coordinator and Community Service Officer III is hereby approved and the Seal Beach Classification Plan is amended to include the position job specifications: Section 2. A salary range is authorized for the positions as follows: Title Range Step A Step B Step C Step D Step E POSITION Emergency Services Coordinator Commun~y Service Officer III 530-05 380-01 5,800.00 6,090.00 6,394.50 6,741.23 7,049.94 3.306.00 3,471.30 3,644.87 3,827.11 4,018.46 Section 3. Except as providild. fqr in Sel<tion 1 and Section 2, there are no other corrections, changes, or amendments. : . .' I '.., ~ '. '''Co .. .... . .~. ~...~.. Resolution Number 5585 PASSED, APPROVED and ADOPTED by the City Council of the City of Seal Beach at a regular meeting held on the 13th day of August , 2007 by the following vote: I AYES: COUNCILMEMBERS,~~,~~ ~ NOES: COUNClLMEMBERS 1!J.h/ ABSENT: COUNClLMEMBERS ~ ABSTAIN: COUNClLMEMBERS ~I lD th--l..41'lsfA- ~ Mayor ATTEST: ~,- j./t ~~I ~i~~erk STATE OF CALIFORNIA } COUNTY OF ORANGE } SS CITY OF SEAL BEACH } I I, Linda Devine, City Clerk for the City of Seal Beach, California, do hereby certify that the foregoing resolutions is the original copy of Resolution Number 5585 on file in the office of the City Clerk, passed, approved and adopted by the City Council of the City of Seal Beach at a regular meeting hereof held on the 13th day of August ,2007. 4t~~ {~/ Ci Clerk I Resolution Number 5585 CITY OF SEAL BEACH EMERGENCY SERVICES COORDINATOR Class specifications are intended to present a descriptive list of the range of duties peiformed by employees in the class. Specifications are not intended to reflect all duties performed within the job. DEFINITION To plan, organize, and coordinate the citywide Emergency Management Program for the preparedness, response and recovery phases for disasters and national security emergencies; manages the Police Department Volunteer in Policing (VIP) program; manages the city Community Emergency Response Team (CERT); manages the city Radio Amateur Civil Emergency Service (RACES); and performs other duties as required. I SUPERVISION RECEIVED AND EXERCISED Under supervision of the Chief of Police and/or his designee ESSENTIAL FUNCTION STATEMENTS - essential and other important responsibilities and duties may include, but are not limited to, the following: . . . . _ .' Essentiai Functions: '\.. . I . . . . ,-' .. . . Develops, prepares and' maintains the City's Emergency Management Plan and supporting documentation such as incident specific plans . Emergency Operations Center (EOC) Activation procedures and call out lists; works closely with other City departments and a variety of outside agencies, such as governments, school districts, hospitals, utilities, and not-for-profit organizations to develop the Plan . Reviews legislation and legislative changes to ensure that the City is in compliance with federal, state and operational area laws and regulations; recommends changes as appropriate; ensures the City meets eligibility requirements for federal, state and county reimbursement programs . Develops and conducts emergency exercises and prepares required FEMA After Action Reports . Coordinates plans, training and exercises with other departments and outside agencies; develops and implements training programs for internal and external organizations and the public, response and recovery; develops and conducts emergency exeTCises to train and test City staff . Develops curriculum and materials to meet community needs for emergency preparedness and response training . Maintains the readiness of the City's EOC at all times; sets up and activates the EOC for actual emergencies, acting as a technical reSOUTCe throughout the emergency; acquires, maintains and tests equipment; maintains supplies; recruits, trains and directs the work of volunteers, including certified disaster service workers (CERT); auxiliary communications staff (RACES) . Volunteers in Policing; and the City Employee Safety Officer Program . Coordinate and conduct quarterly City Safety Committee Meetings . Create and maintain safety manual and ensuring City departments follow safe work practices . Prepares and manages the EOC budget . Performs a variety of administrative and operational duties to support the Police Department; researches and conducts disaster and hazard planning analyses; conducts special projects as assigned; assists with the development, update and maintenance of policies and procedures; assists with the budget process . Facilitates financial claims following disaster and mutual aid situations · Manages the Emergency Management Assistance Grant and other special service grants · Represents the City in county, state and federal meetings . Other duties as assigned I I Resolution Number 5585 The preceding duties have been provided as examples of the essential types of work performed by positions within this job classification. The City, at its discretion, may add, modify, change or rescind work assignments as needed. QUALIFICATIONS Any combination of education, training, and experience that would likely provide the knowledge, skilIs, and abilities to successfully perform in the position is qualifying. I Knowledee of: · Municipal emergency services program planning and development, policies, operations, services and acti vities · Functions, procedures and practices of Emergency Operations Centers and emergency communications . Federal, state and local laws and regulations related to emergency services . Program development and implementation · Rules and requirements of agencies funding emergency service operations · Methods and techniques of communicating emergency programs . Training and public speaking principles and practices · Effective instructional delivery strategies and development of instructional materials · Methods and formats of developing and maintaining technical and administrative manuals and reports · Principles of budget development, management and reporting . English usage, spelling and grammar · Personal computers and standard business software Abilitv to: I · Manage, plan and organize a comprehensive emergency management program ensuring knowledge and implementation of County, State, and Federal laws, regulations, and practices pertaining to emergency management · Research and write technical documents · Bui Id community and organizational support for emergency service programs · Develop and conduct emergency service training programs · Conduct community education programs and presentations . Manage volunteer organizations · Organize and prioritize activities to meet deadlines · Prepare administrative and financial reports · Interpret basic descriptive statistical reports · Write grants relating to Emergency Management · Operate a personal computer including Word, Excel, PowerPoint, and Access Database applications · Communicate clearly and concisely, both orally and in writing · Manage special projects . Develop and conduct EOC Exercises · Lead special purpose teams of employees and outside agencies · Establish and maintain effective relationships with those contacted in the course of work · Work creatively and collaboratively · Exercise sound independent judgment within established guidelines · Analyze problems and develop logical solutions · Handle stressful or sensitive situations with tact and diplomacy I EXPERIENCE AND TRAINING GUIDELINES Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Education and Exoerience: Bachelor's Degree in public administration, business administration or a related field. Three (3) years experience in emergency management programs. Additional experience as an Emergency Services Coordinator may be Resolution Number 5585 substituted for educational requirement on a year for year basis. Certifications/License: Possession of a valid California driver's license. Certification as an Emergency Manager by the International Association of Emergency Managers is desirable. WORKING CONDITIONS EnvironmentalJPhvsical Conditions: Work involves light to moderate work in an office setting. There is a frequent need to sit and infrequent need to stand, walk and to lift objects 10 to 20 pounds. Employee accommodations for physical disabihties will be considered on a case-by-case basis. I CITY OF SEAL BEACH COMMUNITY SERVICE OFFICER III Class specifications are intended to present a descriptive list of the rallge of duties perfonned by employees in the class. Specifications are not illtended to reflect all duties perfonned within the job. DEFINITION Lead position of the Community Service Officer series; enforce all laws and ordinances pertaining to vehicular parking and traffic regulations; and to perform a variety of tasks relative to assigned area of responsibility. SUPERVISION RECEIVED AND EXERCISED Receives general supervision from assigned Police Sergeant, the Chief of Police and/or his designee I ESSENTIAL AND MARGINAL FUNCTION STATEMENTS - Essential and other important responsibilities and duties may include, but are not limited to thefollowing: Essential Functions: . Provide guidance and direction to Community Service Officers and Police Aides . Schedule all parking enforcement personnel . Manage the training of new Community Service Officers and Police Aide . Coordinate Crossing Guards . Compile parking statistics and reports . Recruit and screen Police Aide applicants . Evaluate parking bureau personnel . Patrol an assigned area of the City to enforce parking regulations, including street sweeping violations; issue citations to violators; impound vehicles if necessary . Maintain effective and pleasant relations with merchants and the public to provide equitable and orderly control of vehicular parking. . Monitor parking meters for violations; may collect parking meter monies for deposit through established procedures . Prepare daily reports and input computer data relative to traffic citations, towing, traffic accidents and other related matters . Research and retrieve pertinent data relative to multiple parking citation violations; may perform other research and analysis of statistical data . Enforce miscellaneous municipal codes, including sign violations, abandoned property and vehicle violations . Respond quickly and safely to emergency calls; provide traffic control as needed during emergencies, special events, and traffic accidents . Respond to public and employee inquiries in a courteous manner; provide information within the area of assignment; resolve complaints in an efficient and timely manner. · May conduct investigations of minor incidents/documents necessary for police reports. I Resolution Number 5585 I . May provide assistance in receipt of property and other evidence according to established policies and procedures . May release court-ordered property and stored vehicles according to established policies and procedures . Other duties as assigned . May provide front counter assistance and information to the public, including responding to requests for information on regulations, procedures, systems and precedents relating to established policies. · Perform related duties as requested. Mareinal Functions: · Testify in court when necessary. QUALIFICATIONS: Knowledee of: · Methods and procedures of parking enforcement and patrol. · Principles and practices of traffic control. · Pertinent State and local laws, codes and regulations. · Modern office procedures, methods and computer equipment. Abilitv to: I · Enforce applicable parking regulations. · Identify violations of parking law. · Respond to questions and inquiries from the public in a courteous manner. · Respond to emergency calls in a timely fashion. · Prepare and analyze data for computer input. · Understand and follow oral and written instructions. · Communicate clearly and concisely, both orally and in writing. · Establish and maintain effective working relationships with those contacted in the course of work including a variety of.City and other government officials and the general public.. . . · Maintain physical condition appropriate! to the performance of assigned duties and responsibilities. . ;--:..':~, '1-" '- J . ~.. ...::1:/ .. . . ',,:.1 EXPERIENCE AND TRAINING GUIDELINES Any combination of e.x:peritt..~iJ!,'a~#:"t?aining that would likely provide the required knowledge and abilities is qualiffing. A typical way to obtain the knowledge and abilities would be: Experience: One year of police support work experience involving public contact is desirable. Traininl!: Equivalent to completion of the twelfth grade License: Possession of a valid driver's license. I WORKING CONDITIONS Environmental Conditions: Field environment; travel site-to-site, exposure to inclement weather conditions. Physical Conditions: Essential and marginal functions require maintaining physical condition necessary for sitting for prolonged periods of time; operating motorized vehicles; marginal lifting of street cones, barricades; walking for extended periods of time.