HomeMy WebLinkAboutCC AG PKT 2007-08-13 #N
AGENDA REPORT
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DATE:
August 13, 2007
TO: Honorable Mayor and City Council
TIIRU: David Carmany-City Manager
FROM: Jeff Kirkpatrick-Chief of Police
SUBJECT: AMENDED PURCHASE ORDER VENDOR AND AMOUNT FOR
FEDERAL CITIZEN CORPS GRANT FUNDS FOR PURCHASE
OF COMMUNITY EMERGENCY RESPONSE TEAM (CERT)
TOW VEmCLE
SUMMARY OF REQUEST:
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Staff requests the City Council be aware of an amended purchase order designated for the
purchase of a tow vehicle to support the Seal Beach Community Emergency Response
Team (CERn Program for previously accepted Federal Citizen Corp grant funds, which
covered 100% of the specified expenditures to supply a disaster relief trailer and tow
vehicle for the CERT program.
BACKGROUND:
The Seal Beach City Council at its May 14, 2007 Council Meeting voted to approve
receipt of funds ($60,000) provided by the Urban Area Security Initiative (UASn funds
distributed by the County of Orange through its Sheriff's Department. The funds were
dedicated to the purchase of a trailer and equipment ($24,000), and a tow vehicle
($36,000), for the city's Community Emergency Response Team.
Once Council approved the funds, our Public Works Department tasked with fleet
acquisition, maintenance, and disposal, secured a state certified low bid of$31 ,934.01 for
the tow vehicle, through Downtown Ford of Sacramento for a 2007 Ford F250 4x4
Crewcab pickup truck. A purchase order to that vendor for the amount was issued to
conswnmate the purchase. .
However, before the purchase was completed, the County of Orange informed us that
there was not enough money remaining in the 2006-2007 grant and asked us to stop the
purchase until 2007-2008 grant funds became available. The purchase order was
suspended.
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The County of Orange re-contacted us on July 19, 2007 and informed us that a re-
accounting of the 2006-2007 grant funds indicated money was again available to'
purchase the truck if it could be completed before August 10,2007. Our Public Works
Director believed we could make the deadline, provided we could find the truck locally.
AGENDA ITEM---LL-
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The Chief of Police and his staff conducted a quick bid search of local dealers and found
two with government bids in place to supplement the existing bid from northem
California.
The Wondries Fleet Group in Alhambra, CA was chosen to provide the truck under a
City of Palm Springs RFQ2008-02 government bid. This bid included a 2008 model
truck as specified, a cab-high utility shell, and a metal equipment box. The total
delivered price was $36,000 - the limit of the grant funds.
City of Seal Beach Purchase Order #4799 was amended to reflect the new payee,
Wondries Fleet Group and the new purchase price of $36,000.
Wondries Fleet Group delivered the truck to the City of Seal Beach on Tuesday, July 31,
2007.
FISCAL IMPACT:
Limited. The City purchases the equipment and then invoices the County of Orange for
reimbursement of approved expenditures. The City of Seal Beach will be responsible for
equipment maintenance after purchase, approximately $250 per year.
RECOMMENDATION:
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Staff requests the City Council be aware of the amended purchase order specified above.
This purchase supports the Seal Beach Community Emergency Response Team (CER1)
Program at no cost to the community.
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NOTED AND APPROVED:
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David Carmany - City Manager
Agenda. Item_
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