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Home My WebLink AboutCC AG PKT 2007-09-24 #C AGENDA REPORT e DATE: September 24, 2007 TO: Honorable Mayor and City Council THRU: David Carmany. City Manager FROM: Linda Devine, City Clerk SUBmCT: APPROVAL OF CITY COUNCIL MINUTES SUMMARY OF REQUEST: Approve minutes for City Council: regular meeting of August 13,2007. BACKGROUND: None e FINANCIAL IMPACT: None RECOMMENDATION: Approve minutes for City Council: regular meeting of August 13,2007. ~.~ Il~i ,IN.'!.'( Li da Devine, City lerk NOTED AND APPROVED: /$ ~ <tf""" " D "d C ~C" M aVl armany, Ity anager e Attachments: Minutes = Agenda Item C e Seal Beach Callfomla August 13, 2007 The regular adjoumed City Council meeting schedules for 6:30 p.m. this date was canceled due to the lack of business Items in need of consideration. City Clerk and ex-officio Clerk Of the City of Seal Beach Seal Beach, California August 13, 2007 The City Council of the City of Seal Beach met at 7:00 p.m. with Mayor Larson calling the meeting to order with the Salute to the Flag. ROLL CALL Present: Mayor Larson Councilmembers Antos, levitt, Shanks, Ybaben Also present: Mr. Carmany, City ManagerlExecutive Director Mr. Barrow, City AttomeylLegal Counsel Mr. Whittenberg, Director of Development Services Mr. VUkoJevlc, Director of Public WorkslCity Engineer Mr. Beaubien, Intenm Director of Administrative Services Chief Kirkpatrtck, Police Department Mr. Crumby, Deputy City Engineer Mr. Papa, Associate City Engineer OCFA Representative Mrs. Devine, City ClerklSecretary e APPROVAL OF AGENDA Staff requested Item "J" be removed from the agenda and placed on a future Council agenda. Shanks moved, second by Antos, to approve the agenda as amended. = AYES: NOES: Antos, Larson, Levitt, Shanks, Ybaben None Motion carned PRESENTATIONs/PROCLAMATION No presentations were made at this time. e ORAL COMMUNICATION Mayor Larson declared Oral Communications to be open. Ms. Laura Hertzog, Relay for Ufe, gave an update on the event and thanked those who participated; Ms. Joyce parque, Seal Beach, inquired when and how much the former City Manager knew about the illegal actions of the former City Treasurer, expressed her concems about the zoning code changes (FAR vs. Open Space) and commented on other concerns; Ms. Jan Morrison, 8th Street, read her email she sent to Councilman Antos concemlng the Jack-In-The-Box remodel and expressed her appreciation to the City Manager for his prompt response to the issue; Dr. Robert Goldberg, Seal Beach, stated he had questions on Items "0" (Fire Station #38) and "Q" (Manna Drive) and thanked Mr. Carmany and Mr. Whittenberg for answering his questions via email - Indicated that the new City Manager has fostered open government through his actions and responsiveness to the community. There were no other speakers; Mayor Larson declared Oral Communications closed. e e e Page 2 - City Council 07-23-07 CITY ATTORNEY REPORT No report given. CITY MANAGER REPORT No report given. COUNCIL COMMENTS Councilman Shanks commended the Public Works staff for completing the last couple 01 projects under the estimated costs. Mayor Larson and Councilman Antos questioned If staff could review the Jack-In-The-Box remodel and require different conditions 01 approval and possible non-conforrning status - staff will look into the Issue and report back to Council. COUNCIL ITEM No items at this time. CONSENT CALENDAR - ITEMS "A" lhru "0" Shanks moved, second by Levitt, to approve the recommended actions for the Items on the Consent Calendar as presented except lor item" J" - removed from the agenda per staff request. The City AllOmey read the tiUe of Ordinance Number 1560 lor the record. A. Approved the waiver of reading In full of all resolutions and ordinances. B. Approved the minutes of City Council Budget Workshop held on June 11 & t2, 2007 and Adjoumed and Regular Meeting held on July 23,2007. C. Approved regular demands numbered 65352 through 65673 in the amount of $2,679,344.96; payroll demands numbered 65269 through 65351; 65675 through 65759 In the amount of $263,175.86; and authorized warrants to be drawn on the Treasury lor same. D. Adopted Resolution Number 5564 entitled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEAL BEACH AMENDING RESOLUTION NUMBER 5545 CORRECTING THE SALARY RANGE FOR THE POSITIONS OF JUNIOR LIFEGUARD ASSISTANT COORDINATOR AND JUNIOR LIFEGUARD COORDINATOR." E. Adopted Resolution Number 5565 entitled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEAL BEACH APPROVING THE JOB CLASSIFICATION AND SALARY RANGE OF THE POSITIONS OF EMERGENCY SERVICES COORDINATOR AND COMMUNITY SERVICE OFFICER III AND AMENDING THE CITY OF SEAL BEACH CLASSIFICATION PLAN TO INCLUDE THE POSITIONS." '. F. Adopted Resolution Number 5586 entitled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEAL BEACH APPROVING THE PROFESSIONAL SERVICES AGREEMENT BElWEEN THE CITY OF SEAL BEACH AND THE COUNTY OF ORANGE FOR ON-CALL MAP CHECKING SERVICES." G. Adopted Resolution Number 5567 entitled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEAL BEACH AUTHORIZING THE RELEASEJREDUCTlON OF SECURITY BONDS FOR BOEING REALITY CORPORATION, PACIFIC GATEWAY BUSINESS CENTER, TRACT"NO. 16375." Page - 3 City Council 07-23-07 e H. Adopted Resolution Number 5588 entitled 'A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEAL BEACH, CALIFORNIA, AUTHORIZING A BUDGET AMENDMENT, NO. 08- 03 FOR THE INCREASE IN THE NON-DEPARTMENTAL, CONTRACT PROFESSIONAL SERVICES FOR BEACH COASTAL CLEANUP DAY EVENT." I. Adopted Resolution Number 5589 entitled 'A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEAL BEACH, CALIFORNIA, AUTHORIZING A BUDGET AMENDMENT, NO. 08- 04 FOR THE INCREASE IN THE CAPITAL PROJECTS FUND, CONTRACT PROFESSIONAL SERVICES (PROJECT 50221 - STORM DRAIN CAPACITY IMPROVEMENT) EMERGENCY WORK AT BOLSA AVE AND PCH.' e J. Removed from the agenda per staff request. place on future agenda. Adopted Resolution Number 5590 entfUsd 'A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEAL BEACH DECLARING WORK TO BE COMPLETED AS TO PLANS AND SPECIFICATIONS FOR PROJECT NO. 501S6, NAVY BOOSTER STA TION UPGRADES.' K. Adopted Resolution Number 5591 entitled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEAL BEACH DECLARING WORK TO BE COMPLETED AS TO PLANS AND SPECIFICATIONS FOR PROJECT NO. 49888 SEWER PUMP STATION #35 UPGRADE (PHASE 1).' Adopted Ordinance Number 1560 entitled 'AN ORDINANCE OF THE CITY OF SEAL BEACH AMENDING TITLE 5 OF THE SEAL BEACH MUNICIPAL CODE REGARDING MASSAGE REGULATIONS.' The City Attomey read the title for the record. L. M. Adopted Resolution Number 5592 entitled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEAL BEACH APPROVING A BUDGET AMENDMENT CONSOLIDATING FY 08- 09 CLEEP FUNDS INTO THE FY 0.7-08 BUDGET.' N. Received and filed the staff report acknowledging the amended purchase order, vendor, and amount (P.O. #4799 - Wondrles Fleet Group In Alhambra, CA - $36,000) for the purchase of a Community Emergency Response Team (CERT) tow vehicle using 100% of Federal Citizen Corps grant fundS. O. Received and filed the status report of Fire Station #48 and directed the City Manager to prepare a preliminary facility plan. P. Received and filed the ASD Insurance Services Report - developing health care 'solutions to GovemmentaJ Accounting Standards Board (GASB 45) and AB 2544 - regarding how to address the unfunded liability for post employee health beneflts. a. Received and filed the staff report and authorized the Mayor to execute a comment letter to the Califomla Coastal Commission regarding application #5-06-328 (400 Marina Drive Project). ~ AYES: NOES: Antos,La~on,Le~,Shanks,Ybaben None Motion carried e ITEMS REMOVED FROM THE CONSENT CALENDAR No items were removed for separate consideration - Item 'J" was removed and will be placed on a future agenda for Council action. Page 4 . City Council 07-23-07 e PUBLIC HEARING There were no Items scheduled at this time. NEW BUSINESS ITEM "S' I SEWER SYSTEM CAPITAL IMPROVEMENT PROGRAM The Director of Public Works gave a brief presentation on the conditions of the CIty's sewer system; reviewed the Master Plan approved by Council In 2005: $15 million over the next 10 years - approved Increase sewer capital charge. supported the issuance of $7 million In bonds for construction costs - list of projects for the next 10 years; and reported the sewer system current status: no bonds were Issued due to turnover of finance personnel - sewer capital revenues have been higher than anticipated - approximately $1.5 million used for sewer pump station construction . $1.5 million In shelf ready projects and - new statewide waste discharge requirements for cities. e The Interim Director of Administrative Services provided an analysis of the two sewer funds: The operations fund Is collected through residential water bill - funds are used for the dally sewer maintenance, monitoring, and cleaning requirements; the capital fund is collected as a monthly charge based on water meter size and used for the replacement of sewer system pipes and pump stations as well as pay for the existing debt from a previous bond ($200,000 per year) - this gives the City a net income of about $850,000 this year and a little over $1,000,000 next year. To move forward with the $7 million bond the new debt line item under the Capital Fund would be about $500,000 per year for 30 years - reducing the net Income from about $300,000 to $500,000 per year. The three financing options for council consideration would be: 1) $7 million bond Issue - upfront money and would cost $17 million over the 30 years; 2) continue with the current pay-as-you-go option - down side takes longer to do projects; 3) short term borrow from the General Fund. the Sewer Fund would pay interest to the General Fund - there would not be any debt service. Some other options could be to try and obtain other low Interest loans from the State or grants. e Council comments: . The sewers are In bad shape and It would seem that by going for the bond (even though bonds are expensive) the City can save money on labor and materials by funding all the projects and not going with the piece meal option - would eliminate the possibility of any thing going bad. . Requested staff be more specific on the condition of the sewer system - this would help In making a decision - Is this primarily a fll1llncial decision or an operational decision. The sewer system needs help - need to better understand if just part of It needs repair or is the whole system ready to cave In. Response: The sewer system Is made up of two major components: the pumping system (currently in good shape) and the pipe line collection system (needs a lot of work and investment). There are areas in the City that are over capacity and could overflow. other areas have cracks caused by age. The City is compliant with the new statewide pennit requirements and currently there is no real eminent danger. As long as the City has a plan to put aside $1 to $3 million a year the projects can get done. . Council would like to optimize their decision on a financial basis - only spend what needs to be spent and do the Job right. Staff needs to provide better infonnatlon regarding the real conditions of the sewer CIP . prioritize the projects and costs. Response: There Is a $15 million list of projects. $7 million In bonds Is needed to off set the annual revenue. . Lalsure world is not affected - can the City obtain grants or loans. Response: These are competitive and it Is predicated on the State and Federal budgets. . Clarification: the original bond ($200,000) paid off in 2030 and rate increase would pay for the projects and would pay for the cost of the $7 million bond. . There Is a backdoor worry that if the City has a major sewage spill the State fine would be $10,000 per day. ~ Page.5 City Council 07-23-07 e . Requested staff verifies the costs for the projects and provide an analysis as how much would be needed ij Council directed staff to borrow from the General Fund and is there a payoff penalty for the bonds. By consensus of the Council, direction was given to staff to prepare a report (over 10 year period) giving more detail and updated Information on the three options for scheduling and financing of the Sewer System Capital Improvement Program. ADJOURNMENT It was the order of the Chair, with consent of the Council, to adjoum the City Council meeting at 8:27 p.m. to Monday, August 13, 2007, at 6:30 p.m. to meet in closed session, If deemed necessary. City Clerk City of Seal Beach Approved: Mayor Attest: City Clerk e Seal Beach, Calijomla August 2:1, 2007 The regularly scheduled meeting of the City Council for this date was canceled by action of City Council on December 11, 2006. = City Clerk and ex-officio clerk Of the City of Seal Beach Seal Beach, California September 10, 2007 The regularly scheduled meeting of the City Council for this date was canceled by action of City Council on December 11, 2006. City Clerk and ex-officio clerk Of the City of Seal Beach e THESE ARE TENTATIVE MINUTES ONLY, SUBJECT TO THE APPROVAL OF THE CITY COUNCIL OF THE CITY OF SEAL BEACH. Council Minutes Approved: