HomeMy WebLinkAboutCC AG PKT 2007-09-24 #S
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AGENDA REPORT
DATE: September 24,2007
TO: Honorable Mayor and City Council
TIiRU: David N. Carmany, City Manager
FROM: Vince Mastrosimone, Director of Public Works
SUBJECI': AUTHORIZE BUDGET AMENDMENT
SUMMARY OF REOUESTS:
The proposed City Council action will adopt Budget Amendment 08-06 for $60,000 in additional
purchases and projects.
BACKGROUND:
e The Public Works Department is requesting a budget amendment for several minor purchases
and projects as initiated by the public, Staff, and by City Council Members. The first request is
for $30,000 to landscape the south side of Lampson Ave. from the Sunrise Assisted Living
Facility to the Tennis Center with 5-gal shrubs. Vegetation along this side of the road is non-
existent and would greatly enhance the area and reduce the view into the freeway.
The second request is for $15,000 to remove and replace dying trees along the west side of
Edison Park. The existing trees have been steadily decaying and Staff has been replacing 3 trees
per year in an orderly fashion. Nearby residents are requesting that this be taken care of more
quick! y.
The third request is for $10,000 to replant the beach-side slopes of Eisenhower Park. These
slopes lead to the 8th and lOth Street beach parking lots. With the prevailing winds, these slopes
require replanting every 5-10 years and are currently in need of re-Iandscaping.
The fourth request is for $5,000 for additional cleaning of the restrooms. Under contract, the
Pier restrooms were cleaned 4 times per day. In an attempt to further reduce the complaints
regarding the restrooms, staff requested its contractor to continuously clean the restroom during
the peak afternoon times. This new arrangement seems to work and staff is requesting the
additional funding to maintain this service level. This service will only be used during the peak
season (~y - September).
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Agenda Item ...'l
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The fifth request is for $15,000 for additional city-wide tree trimming. This additional funding
will fund the trimming of additional 300-400 trees through out the City of the City's existing
4,000 trees.
The sixth request is for $25,000 to replace a damaged Police traffic enforcement motorcycle.
Recently, the current motorcycle, which was expected to have an additional life of 2-3 years,
experienced catastrophic engine failure. It is proposed to be used as a parts motorcycle for the
existing motorcycles. It is recommended that this motorcycle be replaced for use by the Police
Department.
The last request is to decrease Administrative Services in the amount of $40,000. After re-
evaluating the budget for Administrative Services, available funds have been identified to be
used to offset the above requests. It is recommended that Memberships and Dues be reduced by
$6,000, Training and Meetings be reduced by $29,000 and Contract Professional Services be
reduced by $5,000.
FISCAL IMPACT:
An additional one time expenditure of $60,000 from the unreserved undesignated General Fund
and transfer in the amount of $40,000 from Administrative Services is being requested for the
above described items. In addition, it is expected that re-occuning budget expenditures wiIl be
needed in the future years of approximately $10,000 for the additional janitorial and landscape
maintenance services.
The amounts break down as foIlows:
$30,000 increase to Streets Contract Professional Services
$25,000 increase to Parks Contract Professional Services
$ 5,000 increase to Facilities Contract Professional Services
$15,000 increase to Street Tree Trimming Account
$25,000 increase to Fleet Capital Outlay Purchase
$29,000 decrease to Administrative Services - Training & Meetings
$ 6,000 decrease to Administrative Services - Membership & Dues
$ 5,000 decrease to Administrative Services - Contract Professional Services
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The current estimated fiscal year ending unreserved undesignated general fund balance is
$10,473,849. Approval of this budget amendment will decrease the estimated ending
undesignated fund balance by $60,000 to $10,413,849.
RECOMMENDATION:
It is recommended that City Council adopt Budget Amendment 08-06 for $60,000 in additional
purchases and projects.
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NOTED AND APPROVED:
(7--::,<'c-
David N. Cannany
City Manager
Vince Mastros one
Director of Public Works
Attachment: Proposed Budget Amendment Resolution No.
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RESOLUTION NUMBER
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SEAL BEACH, CALIFORNIA, AUTHORIZING A BUDGET
AMENDMENT, NO. 08-06 FOR 2007/08 TO INCREASE
CONTRACT PROFESSIONAL SERVICES IN THE STREET,
LANDSCAPE, FLEET AND BUlLDINGIFACILITIES
MAINTENANCE DEPARTMENTS FOR ADDmONAL ONE
TIME EXPENDITURES.
WHEREAS, the fiscal ~ 20071200g budget requires budgetary amendments as outlined
below:
THE CITY COUNCIL OF THE CITY OF SEAL BEACH DOES HEREBY RESOLVE:
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Section 1. The budget is hereby amended to add $60,000 for additional purchases and
projects as follows:
REVISEDI
ADOPTED PROPOSED BUDGET (diff)
~ ACCOUNT BUDGET BUDGET AMENDMENT
Contract Prof Sves 001-044-44000 $358,000 $388,000 $30,000
Contract Prof Svcs 001-049-44000 $247,000 $272,000 $25,000
Contract Prof Svcs 001-052-44000 $293,000 $298,000 $ 5,000
Vehicles 001-050-48075 $159,000 $184,000 $25,000
Tree Trimming 001-044-40800 $ 36,000 $ 51,000 $15,000
Contract Prof Sves 001-017-44000 $114,500 $109,500 ($ 5,000)
Membership & Dues 001-017-40300 $ 11,500 $ 5,500 ($ 6,000)
Training & Meetings 001-017-40400 $ 49,250 $ 20,000 ($29,000)
PASSED, APPROVED AND ADOPTED by the City Council of Soal Beach, at a regular
meeting held on the 24th day of Seotember . 2rnT by the following vote:
AYES:
Councilmembers
NOES:
Councilmembers
ABSENT: Councilmembers
ABSTAIN: Counci1members
Mayor
ATTEST:
City Clerk
STATEOFCAUFORNIA }
COUNTY OF ORANGE } SS
CITY OF SEAL BEACH }
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I, Unda Devine, City Clerk for the City of Seal Beach, California, do hereby certify that the
foregoing resolution is the original copy of Resolution Number _ on file in the office of the
City Clerk, passed, approved, and adopted by the City Council of the City of Seal Beach, at a
regular meeting held on the 24th day of SeDtember . 2007.
City Clerk