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Home My WebLink AboutCC AG PKT 2007-10-22 #I e AGENDA REPORT DATE: October 22, 2007 TO: Honorable Mayor and Members of the City Council THRU: David N, Carmany, City Manager FROM: June Y otsuya, Assistant City Manager SUBJECT: . Approval of Letter Agreement re: Extension of Lifeguard and Beach Cleaning Services at Barney's Beach House Naval Weapons Station Seal Beach SUMMARY OF REQUEST: City Council to approve a letter agreement that extends City services for lifeguard and beach cleaning at Barney's Beach House Naval Weapons Station Seal Beach. e DISCUSSION: The City of Seal Beach and the Navy Region Southwest (NRSW) have had several Memorandums of Understanding (MOU) authorizing City lifeguard and beach cleaning services for the Naval Weapons Station Seal Beach. The beach location on the base is refem:d to as Barney's Beach House. The cum:nt MOU was signed in October 2005 for a twelve month period with a provision permitting extension of the agreement in one-year increments, not exceeding a period of five years from the date of the original MOU (October 2010). The attached Letter Agreement will extend City services to Barney's Beach House Naval Weapons Station Seal Beach for one additional year and further clarifies the City's fees for services. The MOU provides that the fees will be reviewed annually, In order to recoup the actual cost of providing such services, the City has included new rate charges in the Letter Agreement. These charges include lifeguard rates established in the Comprehensive Fee Schedule as well as City personnel and equipment expenses used during beach cleaning, It further clarifies that the City charges a four-hour minimum for each call for service. FINANCIAL IMPACT: e The Letter Agreement provides new rate charges for the services provided by the City to the Naval Weapon Station Seal Beach. These new fees will allow the City to recoup its actual costs for providing lifeguard and beach cleaning services to Barney's Beach House. Agenda Item I e e e October 22, 2007 City Council Agenda Report-Letter Agreement for Lifeguard and Beach Cleaning Services at Barney's Beach House Naval Weapons Station Seal Beach Page 2 RECOMMENDATION: Staff recommends that City Council approve Resolution and authorize the City Manager to execute the Letter Agreement with Navy Region Southwest Morale, Welfare and Recreation for lifeguard and beach cleaning services at Barney's Beach House Naval Weapons Station Seal Beach. Submitted by: : ~~ J Y otsu Assistant City Manager NOTED AND APPROVED: &-1 ~- David N, Carmany, Jty Manager Attachment: Letter Agreement Memorandum of Understanding Resolution Authorizing Approval " September 26, 2007 Ms, CaroLJohnson, Regional Procurement/Contracting Officer Navy Region Southwest (NRSW) Morale, Welfare & Recreation 2375 Recreation Way San Diego, CA 92136 RE: Letter Agreement re: Extension of Lifeguard and Beach Cleaning Services- Barney's Beach House Naval Weapons Station Seal Beach Dear Ms, Johnson, e The City of Seal Beach (City) and NRSW entered into a Memorandum of Understanding (MOD) in October 2005 for lifeguard and beach cleaning services (Services) at Barney's Beach House Naval Weapons Station Seal Beach. This Letter Agreement shall serve to extend the term pursuant to Section 2 of the MOU and to provide further clarification regarding fees for services provided by the City of Seal Beach for such services. Section 2 of the MOU provides that the parties may extend the MOU in 12-month increments. Section 4e of the MOU provides that the fees will be reviewed annually. In order to recoup the actual cost of providing the Services, we provide the following cost breakdown. In exchange for the City providing the Services, the NRSW shall reimburse the City as follows: a, For LifelZU8rd Services: NRSW shall pay the City the per hour charges established by the Annual Comprehensive Fee Schedule-Section 7, The Fee Schedule is typically adopted each year by the SC!Il Beach City Council to be effective on July 1, the first day of each new fiscal year. b, Beach Cleaninl!: Services: NRSW shall reimburse the City for the actua1 cost to the City for such Services performed by the Seal Beach Public Works Deparbnent (i.e., personnel costs and equipment costs) or, if needed, by outside contractors hired by the City to perform the Services, e As a point of reference, the current charges are provided as Attachment A. incorporated by ibis reference. e September 26, 2007 Letter Agreement re: Extension of Lifeguard and Beach Cleaning Services Page 2 In addition, the City of Seal Beach annually provides NRSW a Certificate of Insurance naming the NRSW as additionally insured for the work provided by the City on NRSW property. In turn, the City requires a General Liability Certificate naming the City of Seal Beach as additionally insured as proof of coverage for the property owned by the NRSW. If you agiee to these terms, please return one signed original of this letter to: City Clerk City of Seal Beach 211 8th Street Seal Beach, CA 90740 We have enclosed a duplicate original of this letter so that you can sign and return one, and keep the other original for your files. e All other terms and conditions of the above referenced MOU shall remain in effect. Upon receipt of this signed Letter Agreement, the City shall extend the MOU term of service for one additional year from October 1, 2007 to September 30, 2008, Sincerely, .........:,.--=. ~ l David N, Carmany City Manager On behalf of the RWSW, I agree to the extension and agree to the terms and provisions contained in this letter and in Attachment A., Carol Johnson Regional Procurement/Contracting Officer Nay)' Region Southwest (NRSW) Morale, Welfare & Recreation e e Attachment A LifelZUard charlles in current Comorehensive Fee Schedule dated June 25.2007. $25 per hour/4-hour minimum We will notify you if the City Council increases this amount for the 2008-2009 Fiscal Year (FY). (The City Council typically reviews fees and may increase a fee, effective July 1 for.-each new fiscal year,) Beach: cleaninll charlles: current rates for use of Public Works DeDartment DerSonnel and eauiDment As of 7/1/07, the hourly rate for Maintenance Worker is $25.46 per hour, 4 hour minimum, (This fee will increase on January 1, 2008 and on July 1, 2008 in accordance with the City Employee Memorandum Of Understanding with OCEA for FYs 2006-2009 under which City Maintenance Workers will receive a market equity adjustment of 2% effective January 1,2008 and a cost of living adjustment from 3-5% effective July 1,2008. In addition, the MOU also provides for annual increases in contribution to the employees health plan benefit) e Current equipment rates are: New Holland Tractor (#91) John Deere Tractor (#75) Beach King Sanitizer (#119) 15 Foot Rake (#125) 2005 Barber Surf Rake (#94) $19,47/hr. $25,77/hr. $15,OO/hr. $15,OOIhr. $30.001hr. In the event the city hires an outside contractor to perform the Services or any portion thereof, the City will pass through to NRSW the actual amount charged by the Contractor to the City, plus a 15% Adm;n;strative fee which is charged for city Adm;n;stration of all outside services, e ~ 09/18/2007 17:14 FAX 562 626 7893 IaJ 005/007 e SWRMVv'R -OG-H -0002 MEMORANDUM OF UNDERSTANDNG BETWEEN ~A VY REGION SOUTHWEST (NRS\V) MORALE, WELFARE & RECREATION AND CITY OF SEAL BEACH = This Memorandum ofUnderstmlding (MOU) is made and entcrcd into by and between Na\'y Region Southwest (NRSW) Morale, Wclfare and Recreation (MWR) Department, San Diego and City of Seal Bcach. I PURPOSE: The pUI1l05e of this MOD is to cstablish responsibilitics and procedures for providing lifeguard services and beach cleaning scn'ices at Barney's Beach House Naval Weapons Station Seal Bcach. e 2. TERNIS AND TERlvIINATION: This MOU IS cffective as of J October 2005 and shall remain in effcct for 12 months. This MOV may be cxtcndcd in 12-month increments by Dlutual written agreement. In no evem will thc cxtension pCliod excccd a peric)d of five (5) years from the date ofthc original MOU. Eithcr party may tel1ninale this MOU by written notice to the othcr party. Said termination shall be effcctive upon receipt of nOllcc by the other party. '~['lT~'_Q.f SFAr_~E.A("'H RFSPO_NSIRTLlTI5.. City 'lrC::eaJ P-~ch ,I ~1I a. Provide all necessary lifeguard services, first-aid and lifesaving equipment at Barney's Beach Housc for a 4 hour mini mum and 6 hour maximum per clay. b. Schcduled workdays are Saturdays and Sundays fl:OIll May 21" through Septemher 10'h, including holidays and Special events. Thc working schedule shall bc from 10:00 A 1\'110 4:00 P M unless specified otherwise. c. Deploy a supervisory lifeguatd for situations requiring back up ancl provide l\ "break guard" or subsli lute for the Ii feguard on duty while he/she takes any necessary breaks. d. Provide a once a momh beach cleaning service. c. fully dlsposc ol"trash in fll!! accordancc with the applicable state :mc federal laws and regulations. e 09/18/2007 17:14 FAX 562 626 7893 1aI006/007 e f. Beach C[c3ning includes; sand rake drives back and forth, rake debris 0 rfthc sand. manually pick up large debris, and dispose of all the debris. g. Maintain a phonc sysl.em with a message centcr for the duration oftJus MOU. 4. FINANCIAL CONSIDERATJON. a. Lifeguard service charge at $'25.00 per hour for a 4 llour minimunl and 6 hour maximum per day. b .Beach Cleaning service charge at S180.00 per beach cleaning once a month. : c. For additional tasks, S60.00 per hour charge upon approval by site POC: Larry Hartlcy @ (562) 626-7046. d. Payment shaU be made by MWR upon the completion ofservicc and receipt of a valid invoice at tbe prices stipulated above. e. Cost of services provided hereunder shall be reviewed annually. 5.1.0CATION AND POINTS OF CONTACT. e lIi;l.\'al Weapons Station, 800 Seal Beach Blvd. Bldg.33 [Barney's Beach House) Seal Beach Ca 90740 POC: Larry Hartley @(56:!) 626-7046 ("ity Or"f~' 1=\1'<\C1-o . : 1 ~f" ~ l':'\.l Seal Beach Ca 90740 POC: Ross Pounds @ (562) .BO-2613 (562) 598-8560 FA."{ 6. MODIFICA nONS. This MOtl maynol be amended, altered, modified, or changed in any \Vay except by wriltcn agreement signed by the parties hereto. No agrecmenl or understanding to modify this MOU will be binding upon MWR unless it ;s made in wriling and signed by thc Contracting Officer. e 09/18/2007 17:15 FAX 562 626 7893 ~ 0071007 e i. ENTIRE AGREEMENT. This MOU coptains the entire understanding benveen the parties hereto relating to the subject matter herein and supersedes any and all prior MOUs, agreements. arrangements, communications. or representations. whether oral or written. IN WITNESS WHEREOF, the parties hereto have caused this MOU to be executed. For MWR: . For CITY OF SEAL BEACH: ~ Y--A ~~~ REGIONAL PROCUREMENT/ CONTRACTL~G OFFICER -S-TEVl: CUSIlr-lAN Ro ;.! PO\J~l:>S ~Hffif LIFEGUARD Co" 1>,-"" >.l e 23i5 RECREATION WAY SAN DIEGO CA 92136 TEL: (619) 556-8620 FAX: (619) 556-7065 /01.20 lor: DATE 211 8TH STREET SEAL BEACH CA 90740 TEL: (562) 430-26l3 FAX: (562) 598-8560 lo/' Ie (0, DATE e e RESOLUTION NUMBER A RESOLUTION OF THE CITY COUNCll. OF THE CITY OF SEAL BEACH APPROVING AGREEMENT WITH NAVY REGION SOUTHWEST FOR LIFEGUARD AND BEACH CLEANING SERVICES The City Council of the City of Seal Beach hereby resolves as follows: SECTION 1. The City Council hereby approves the Letter Agreement between City of Seal Beach aod Navy Region Southwest (NRSW) MoraIe, Welfare & Recreation for lifeguard and beach cleaning services at Barney's Beach House Naval Weapons Station Seal Beach. Si>cn:ON 2. The Council hereby directs the City Mansger to execute Letter Agreement with Navy Region Southwest. PASSED, APPROVED AND ADOPTED by the City Council of Seal Beach, at a regular meeting held on the 22nd day of October. 2007 by the following vote: AYES: COUNCll..MEMBERS NOES: COUNCll..MEMBERS ABSENT: COUNCll..MEMBERS ABSTAIN: COUNCll..MEMBERS e Mayor ATTEST: City Clerk STATEOFCALlFORNIA } COUNTY OF ORANGE } SS CITY OF SEAL BEACH } 1, Linda Devine, City Clerk for the City of Seal Beach, California, do hereby certify that the foregoing resolution is the original copy of Resolution Number on file in the office of the City Clerk, passed, approved and adopted by the City Council of the City of Seal Beach at a regular meeting held on the 22nd day of October. 2007. City Clerk e