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HomeMy WebLinkAboutCC AG PKT 2007-10-22 #W e AGENDA REPORT DATE: October 22, 2007 TO: Honorable Mayor and City Council FROM: David N, Carmany, City Manager BY: Andrew J. Tse, Personnel Manager SUBJECT.;. RESOLUTION NO. . A resolution of the City Council of the City of Seal Beach approving amendments to the Classification Plan updating the classification specification of the positions of Community Services Officer II and III to include duties relating to jail operations SUMMARY OF REQUEST: e The purpose of this report is to request Council approval of amendments to the Classification Plan updating the classification specification of the positions of Community Services Officer n and m to include duties relating to jail operations. BACKGROUND: On September 24, 2007, the City Council gave direction to staff to resume service of the jail as a City operated service. Amendments to the classification plan is needed by City Council action to update the classification specification of the positions of Community Services Officer IT & m to include duties relating to jail operations for staff to commence the recruitment of jail operation personnel. FINANCIAL IMPACT: The recommendation of the Police Department is for one (1) Community Services Officer m and eight (8) Community Services .Officer n, The estimated cost of salaries and benefits for the nine (9) positions is $602,000 per year, RECOMMENDATION: It is recommended that the City Council approve the amendments to the Classification Plan updating the classification specification of the positions of Community Services Officer n and ill to include duties relating to jail operations, e Agenda Item \AI October 22, 2007 Agenda Report - Amending Classification Specification - CSO II & ill Page 2 e APPROVED: e>-...;;f ~ David N, Carmany. cly Manager Attachments: Classification Specification - Community Services Officer II Classificadon Specification - Community Services Officer ill e e e RESOLUTION NUMBER A RESOLUTION OF THE CITY COUNCn. OF THE CITY OF SEAL BEACH APPROVING AMENDMENTS TO THE CLASSIFICATION PLAN UPDATING THE CLASSIFICATION SPECIFICATION OF THE POSITIONS OF COMMUNITY SERVICES OFFICER n AND ill TO INCLUDE DUTIES RELATING TO JAn. OPERATIONS WHEREAS, the City Council gave direction to staff to resume service of the jail as a City operated service on September 24, 2007: and WHEREAS, amendments are needed through City Council action to the Classification Plan to amend the classification specification of the positions of Community Services Offu:er II and m to include duties of the jail operations. - NOW, THEREFORE, the City Council of the City of Seal Beach hereby resolves: Section 1. The Classification Plan is hereby amended to include the duties of jail operations to the positions of Community Services Officer II and m. Section 2. Except as provided for in Section 1, there are no other corrections, changes or amendments. PASSED, APPROVED AND ADOPTED by the City Council of Seal Beach, at a regular meeting held on the 22nd day of October. 2007 by the following vote: AYES: COUNCILMEMBERS COUNCILMEMBERS . NOES: ABSENT: COUNCILMEMBERS ABSTAIN: COUNCILMEMBERS Mayor ATTEST: City Clerk STATEOFCALlFORNIA } COUNTY OF ORANGE } SS CITY OF SEAL BEACH } I, Linda Devine, City Clerk for the City of Seal Beach, CaIiforoia, do hereby certify that the foregoing resolution is the original copy of Resolution Number on file in the office of the City Clerk, passed, approved and adopted by the City Council of the City of Seal Beach at a regular meeting held on the 22nd day of October. 2007. e City Clerk e e e CITY OF SEAL BEACH COMMUNITY SERVICES OFFICER I & n Class specifications are intended to present a descriptive list of the range of duties peif'ormed by employees in tlrs class. Specifications are not intended to reflect all dillies peif'ormed within tlrs job. DEFINITION To enforce all laws and ordinances pertaining to vehicular parldng and traffic regulations; and to perform a variety of tasks relative to assigned area of responsibility. To enforce and ensure safety and well being of prisoners and arrestees until their release, To perform routine and specialized records processing within the Police Department Records Bureau. The Community Service Officer IT position may. additionally perform routine custodial and clerical duties related to the processing of prisoners housed in the jail and work under general supervision. The CSO IT may be assigned to any division or bureau unit wi~hin the Police Department. SUPERVISION RECEIVED AND EXERCISED Receives general supervision from assigned Police Sergeant and/or the Chief of Police and/or his designee, Support Services Manager, and assigned Community Service Officer ill assisting the Support Services Manager. ESSENTIAL AND MARGINAL FUNCTION STATEMENTS - Essential and other important responsibilities and duties may include, but are not limited to the following: Essential Functions: . Maintain Police Records in accordance with Department Standards and requirements of federal, state statutes and POST standards, . Assist the public at the Police Department Front Counter, . Input and maintain Police Department records data base. . Patrol an assigned area of the City to enforce parking regulations, including street sweeping violations; issue citations to violators; impound vehicles if necessary. · Maintain effective and pleasant relations with merchants and the public to provide equitable and orderly control of vehicular parldng. . Monitor parldng meters for violations; may collect parking meter monies for deposit through established procedures. . · Prepare daily reports and input computer data relative to traffic citations, towing, traffic accidents and other related matters. · Research and retrieve pertinent data relati ve to multiple parking citation violations; may perform other research and analysis of statistical data, · Enforce miscellaneous municipal codes, including sign violations, abandoned property and vehicle violations. · Respond quickly and safely to emergency calls; provide traffic control as needed during emergencies, special events, and traffic accidents. · Respond to public and employee inquiries in a courteous manner; provide information within the area of assignment; resolve complaints in an efficient and timely manner, e e e CITY OF SEAL BEACH COMMUNITY SERVICES OFFICER I & IT Essential Functions (continued) . May conduct investigations of minor incidents/documents necessary for police reports. . May provide assistance in receipt of property and other evidence according to established policies and procedures. . May release court-ordered property and stored vehicles according to established policies and procedures. . May provide front counter assistance and information to the public, including responding to requests for information on regulations, procedures, systems and precedents relating to established policies. . Take custody cf pri~oners for arresting officers. . Book and process prisoners and receives and maintains the personal property of detainees, . Enters booking records of incoming prisoners using a computer and applicable software. . Rolls fingerprints and submit through Live Scan. . Take photographs of prisoners, checks identifying numbers and issues/checks in clothing, . Conduct pat down searches, strip searches, and visible body cavity searches as determined by law, . Search arresteeslprisoners and identify contraband as possible dangerous items. . Perform breath tests, monitor blood sampling, and take urine specimens. . Physically performs prisoner control as needed. . Ensures prisoner rights are respected. . Ensure prisoner's health and welfare during period of detainment. . Prepares all citations for release from custody for those arrestees charged only with misdemeanor offenses as described in the Penal Code. . Ensure all requirements are met before processing releases and handling bail money. . Release juveniles to parents or to the Child Welfare Service Bureau for protective custody, · Observes activities of prisoners, transfers prisoners from cells, serves meals and inspects jail facilities for security and maintenance, performs light janitorial work in jail facility, · Maintains a daily log of occurrences to include damage to jail property, sick or injured prisoners and maintenance/repair needs. . Testify in court as required. . Cooperate with other law enforcement agencies as required. . Prepare reports and correspondence and maintain a variety of records. . Enters booking records, · Responds to public inquiries and other requests for information as appropriate. . May be assigned to work in other divisions of the Police Department. · Perform related duties as requested and assigned, · Complies with all Federal, State, City and Police Department rules, regulations, procedures, and general orders. Mareinal Functions: Testify in court when necessary. e e e CITY OF SEAL BEACH COMMUNITY SERVICES OFFICER I & II QUALIFICA nONS Knowledee of: Methods and procedures of parking enforcement and patrol. Principles and practices of traffic control. Pertinent State and local laws, codes and regulations. Modem office procedures, methods and computer equipment. State, Federal, County, and local ordinances regarding the detainment and care of prisoners. Safety precautions and practices necessary when working with prisoners. Physical restraint lechniques. Ability to: Enforce applicable parking regulations. Identify violations of parking law. Respond to questions and inquiries from the public in a courteous manner. Respond to emergency calls in a timely fashion. Prepare and analyze data for computer input, Understand and follow oral and written instructions. Communicate effectively orally and in writing, Read and write at the level required for successful job performance, Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work including a variety of City and other government officials and the general public, Respond to questions and inquiries from the public in a consistently courteous manner, Maintain physical condition appropriate to the performance of assigned duties and responsibilities. Maintain professional, cooperative and harmonious relationships with inmates and staff. Understand and carry out oral and written directions independently. Exercise independent judgment. Operate a computer to accurately enter data. Write reports and correspondence and record and transfer data. Write clear and concise reports. Work in fast paced and volatile jail related situations. Use a camera and take fingerprints, Physically guide/restrain/control prisoners. . Effectively and expeditiously search persons and identify contraband as possible dangerous items. Utilize fire related equipment in corrections environment during a crisis. Use both hands, arms and legs; stoop, bend, and lift. Work all assigned shifts, including weekends and holidays, Successfully complete the State of California Detention Officer Training Program within completion of 12 months of service. EXPERIENCE AND TRAINING GUIDELINES Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Education: High school graduation or equivalent supplemented by college level coursework in a related field. CITY OF SEAL BEACH COMMUNITY SERVICES OFFICER I & n e Experience: One year of police related experience to include some public contact work. Training or experience involving the custody, restraint or detention of prisoners is highly desirable. Traininl!: Equivalent to completion of the twelfth grade, Must successfully complete the State of California Detention Officer Training program and successfully complete the State of California Department of Justice C,O.R.1. and C.L.E.T.S. coursework and testing within 12 months from the date of hire. License: Possession of a valid California driver's license or eligibility thereof, and a current CPR First Aid car;.d. WORKING CONDITIONS Environmental Conditions: Field environment; travel site-to-site, exposure to inclement weather conditions: Traffic Bureau assignment. Standard office environment: Records Bureau assignment. Correctional/detention facility environment; Jail assignment. Phvsica1 Conditions: e Essential and marginal functions require maintaining physical condition necessary for sitting and standing for prolonged periods of time; operating motorized vehicles; marginal lifting of street cones, barricades; walking for extended periods of time, An incumbent uses a computer, sits, stands, walks, climbs stairs rapidly, kneels, crouches, twists, bends and grasps, lifts and carries items weighing 40 pounds or less. An incumbent may drive a vehicle on City business, physically restrain prisoners and in an emergency push, pull, drag and move prisoners and/or others weighing 150 pounds, An incumbent may also be exposed to prisoner related health hazards to include blood and other bodily fluids/products, communicable diseases and human borne parasites, Incumbents must be able to meet the physical requirements of the positions and have mobility, vision, hearing and dexterity levels appropriate to the duties to be performed. e e e e CITY OF SEAL BEACH COMMUNITY SERVICE OFFICER ill Class specifications are intended to present a descriptive list of the range of duties performed by employees in the cws. Specifications are not intended to reflect all duties performed within the job. DEFINITION Lead position of the Community Service Officer series; enforce all laws and ordinances pertaining to vehicular parking and traffic regulations; and to perform a variety of tasks relative to assigned area of responsibility. To enforce and ensure safety and well being of prisoners and arrestees until their release, The COlJllJlunity Service Officer ill performs routine custodial and clerical duties related to the processing of prisoners housed in the jail and work under general supervision, The CSO ill may be assigned to any division or bureau unit within the Police Department. SUPERVISION RECEIVED AND EXERCISED Receives general supervision from assigned Police Sergeant, the Support Services Manager, the Chief of Police and/or his designee, Assist the Support Services Manager by facilitating direction and guidance to Community Service Officer U positions, ESSENTIAL AND MARGINAL FUNCTION STATEMENTS - Essential and other important responsibilities and duties may include. but are not limited to the following: Essential Functions: . Provide guidance and direction to Community Service Officers and Police Aides. . Schedule all parking enforcement personnel. . Manage the training of new Community Service Officers and Police Aide. . Coordinate Crossing Guards. . Compile parking statistics and reports, . Recruit and screen Police Aide applicants. . Assist with evaluating parking bureau personnel. . Patrol an assigned area of the City to enforce parking regulations, including street sweeping violations; issue citations to violators; impound yehicles if necessary, . Maintain effective and pleasant relations with merchants and the public to provide equitable and orderly control of vehicular parking. . Monitor parking meters for violations; may collect parking meter monies for deposit through established procedures. · Prepare daily reports and input computer data relative to traffic citations, towing, traffic accidents and other related matters. · Research and retrieve pertinent data relative to multiple parking citation violations; may perform other I'llsearch and analysis of statistical data. · Enforce miscellaneous municipal codes, including sign violations, abandoned property and vehicle violations. e e e CITY OF SEAL BEACH COMMUNITY SERVICES OFFICER ill Essential Functions (continue) . Respond quickly and safely to emergency calls; provide traffic control as needed during emergencies, special events, and traffic accidents. . Respond to public and employee inquiries in a courteous manner; provide information within the area of assignment; resolve complaints in an efficient and timely manner. . May conduct investigations of minor incidents/documents necessary for police reports. . May provide assistance in receipt of property and other evidence according to established policies and procedures. - . May release court-ordered property and stored vehicles according to established policies and procedures. . Assist the Support Services Manager by insuring that staff abide by the rules and regulations as prescribed by the department. . Assist the Support Services Manager by insuring that jail operations comply with the minimum jail standards. . Make regular inspections of the facility, inmates and the recording of the same in the appropriate logs or ledgers, . Assist the Support Services Manager by maintaining accounts of purchases and distribution of all items and food required for the proper operation of the facility. . Maintains a daily log reflecting all unusual occurrences, damages to jail property, sick or injured prisoners and all necessary repairs needed for the efficient operation of the facility. . Maintain logs, ledgers, and paperwork necessary for the processing of inmates to the respective courts within the time period as prescribed by law, . Reviews and prepares all citations for release from custody of those inmates charged only with misdemeanor offenses as described in the California Codes, . Prepare reports and correspondences. . Assist the Support Services Manager by overseeing the Community Service Officer IT positions; provide guidance and direction as required, . Make recommendations to the Support Services Manager for training. . Provide input to the Support Services Manager for employee evaluations. . Prepares reports and correspondences. . Perform duties of the Community Service Officer IT positions as needed. . May provide front counter assistance and information to the public, including responding to requests for information on regulations, procedures, systems and precedents relating to established policies, . Other duties as assigned, Marelnal Functions: Testify in court when necessary. e . e CITY OF SEAL BEACH COMMUNITY SERVICES OFFICER III QUALIFICATIONS Knowledee of: Methods and procedures of parking enforcement and patrol. Principles and practices of traffic control. Pertinent Federal, State and local laws, codes and regulations, Modem office procedures, methods and computer equipment. Federal, State and local ordinances regarding the detainment and care of prisoners, Safety precautionB and practices necessary when working with prisoners, Physical res~nt techniques, Pertinent State and local laws, codes and regulations, Modem office procedures, methods and computer equipment and programs. Ability to: Enforce applicable parking regulations. Identify violations of parking law. Respond to questions and inquiries from the public in a courteous manner. Respond to emergency calls in a timely fashion. Prepare and analyze data for computer input. Write reports and correspondence and record and transfer data. Write clear and concise reports, Understand and carry out oral and written directions independently. Exercise independent judgment. Read and write at the level required for successful job performance. Communicate clearly and concisely, both orally and in writing, Establish and maintain effective working relationships with those contacted in the course of work including a variety of City and other government officials and the general public. Maintain professional, cooperative and harmonious relationships with inmates and staff Respond to questions and inquiries from the public in a courteous manner, Maintain physical condition appropriate to the performance of assigned duties and responsibilities. Work in fast paced and volatile jail related situations, Use a camera and take fingerprints. Physically guide/restrain prisoners. Effectively and expeditiously search persons and identify contraband as possible dangerous items. Utilize fire related equipment in corrections environment during a crisis, Use both hands, arms and legs; stoop, bend, and lift. Work all assigned shits, including weekends and holidays, EXPERIENCE AND TRAINING GUIDELINES Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Education: High school graduation or equivalent supplemented by college level coursework in a related field, one year of Police support work involving public contact is desirable. e e e CITY OF SEAL BEACH COMMUNITY SERVICES OFFICER m Exoerience: Two years of experience as a Community Service Officer II or similar position. Trainine: Equivalent to completion of the twelfth grade. Have successfully completed the State of California Detention Officer Training Program and State of California Detention Officer Supervisor Course. Have successfully completed the State of California Department of Justice C.O.R.I. and C,L.E,T,S, coursework and testing. License: Possession of a valid driver's license and a current CPR First Aid card. WORKING COfIDITIONS Environmental Conditions: Field environment; travel site-to-site, exposure to inclement weather conditions. Correctional/detention facility environment; jail/jail office assignment. Phvsical Conditions: Essential and marginal functions require maintaining physical condition necessary for sitting or standing for prolonged periods of time; operating motorized vehicles; marginal lifting of street cones, barricades, marking vehicles; walking for extended periods of time, An incumbent uses a computer, sits, stands, walks, climbs stairs rapidly, kneels, crouches, twists, bends and grasps, lifts and carries items weighing 40 pounds or less. An incumbent may drive a vehicle on City business, physically restrain prisoners and in an emergency push, pull, drag and move prisoners and/or others weighing 150 pounds. An incumbent may also be exposed to prisoner related health hazards to include blood and other bodily fluids/products, communicable diseases and human borne parasites, Incumbents must be able to meet the physical requirements of the position and have mobility, vision, hearing and dexterity levels appropriate to the duties to be performed.