HomeMy WebLinkAboutCC AG PKT 2006-05-22 #B
AGENDA REPORT
DATE: May 22, 2006
TO: Honorable Mayor and City Council
FROM: John B. Bahorski, City Manager
BY: Andrew J. Tse, Personnel Manager
SUBJECT: REPORT - FEASffin...ITY OF RETAINING A BOARD
. FOR THE PURPOSE OF JOB SPECmCATIONS
REVIEW
SUMMARY OF REQUEST:
It is recommended that the City Council take no further action and receive and file this
report.
BACKGROUND:
At the regular City Council meeting on April 24, 2006, staffwas directed by Council to
study the feasibility of retaining a Board for the purpose of job specifications review.
A review of the records of the Civil Service Board reveals that one (1) meeting had job
specification review request, and one (1) job specification was placed before the Board
for approval in 2004; four (4) meetings had job specification review requests, and six (6)
job specifications were placed before the Board for review in 2005; one (1) meeting had
job specification review request, and five (5) were placed before the Board for review in
2006. This is a small number of job specifications that needs to be reviewed each year,
and utilizing a Board for this purpose may not be the best use of volunteer resources. In
addition, the job specifications placed before the Board have always been approved
without amendment thus would indicate that the documents forwarded to Council for
approval had been adequately analyzed and reviewed by staff.
Prior to the March 28, 2006 election amendment of the Civil Service System, the
approval process for job specifications was limited to once a month, due to the fact that
the Board met only on the first Thursday of each month. This hinders the City's ability to
fill vacancies expediently, especially those that are critical and in immediate need to be
filled. The delay between approval of the job specification and commencement of the
recruitment process varies between two weeks to a month.
Job specifications are always forwarded to the Council for approval as required, whether
the documents were reviewed by a Board or by Staff. By not utilizing a Board for this
Agenda Item B
May 22, 2006
Agenda Report - Feasibility of a Job Spec Review Board
Page 2
process, the City's recruitment efforts would be greatly streamlined. Furthermore,
forming a Board for this purpose reduces the pool of citizen volunteers that could be
utilized on other City Committees. The City already has 12 Committees, Commissions,
and Boards with numerous existing vacancies that should be filled before a new
Committee, Commission or Board is created.
FINANCIAL IMPACT:
None.
RECOMMENDATION:
It is recommended that the City Council take no further action and receive and file this
report.