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Home My WebLink AboutCC AG PKT 2006-02-27 #J AGENDA REPORT DATE: February 27, 2006 TO: Honorable Mayor and City Council THRU: John B. Bahorski, City Manager FROM: Mark Vukojevic, Public Works Director/City Engineer SUBJECT: COUNCIL POLICY - TEMPORARY COMMUNITY STORAGE CONTAINER AREA SUMMARY OF REQUEST: The proposed City Council action will approve the proposed City Council Policy ''Temporary Community Storage Container Area." BACKGROUND: Volunteer non-profit entities in the Community (such as the Seal Beach Skl10k Run Committee and the Seal Beach Historical Society) have requested storage space from the City to store materials and equipment used during their annual functions and fundraisers, which benefit the residents of the City. With the recent development of the John Laing Homes project and the Boeing project, a temporary quarter-acre space has become available at the end of Adolfo Lopez Drive for this use and may fit up to Eleven (11) 20-foot steel containers as shown on the attached drawing. Staff has prepared a City Council Policy that allows volunteer non-profit entities located in the City and specifically benefiting the Seal Beach Community may apply for a yearly application to use the temporary site. Containers, which must be approved by the Director of Public Works, are to be supplied, owned and maintained by the non-profit entity per the policy. It is proposed that every application must be renewed on an annual basis and the permits maybe revoked with 30-day notice to the entities. If more than 1 I applications are received, a lottery system will be used. Minor construction including the placement of temporary asphalt grinding and fencing will be required in order to prepare the site. It is anticipated that the site could be available by the summer of 2006 and would be used on a temporary basis as determined by City Council. FISCAL IMPACT: Fiscal impacts to the Public Works Department are estimated at $2,000 per year in staff time. It is estimated that $10,000 to $12,000 will be required for the installation of a temporary pavement and a new fence and gate around the area. This request will be brought forward during the FY 2006/2007 budget process. AGENDA ITEM .7 RECOMMENDATION: It is recommended that City Council approve the proposed City Council Policy "Temporary Community Storage Container Area". Prepared By: Mark.1fi.fi;;esSiona! Engineer Director of Public Works/City Engineer Attachment 1: City Council Policy "Community Storage Container Area" with the proposed layout plan 2 Agenda ltem_ ATTACHMENT 1 City Council Policy "Community Storage Container Area" 3 Agenda Item_ CITY OF SEAL BEACH COUNCIL POLICY & ADMINISTRATIVE DIRECTIVE SUBJECT: TEMPORARY COMMUNITY STORAGE CONTAINER AREA SECTION INDEX NO. ISSUE DATE REVISION DATE COUNCIL CITY MANAGER APPROVAL APPROVAL 02/27/06 1. SCOPE Citywide 2, PURPOSE AND INTENT It is the intent of this policy to provide the volunteer non-profit entities, located in the City and specifically benefiting the Seal Beach Community, a temporary designated area for storage containers. 3. POLICY The City has set aside a temporarily vacant quarter-acre parcel located at the end of Adolfo Lopez Drive for storage containers. Volunteer non-profit entities have requested storage space from the City to store materials and equipment used during their annual functions and fund raisers, which benefit the residents of the City. With the recent development of the John Laing Homes project and the Boeing project, a quarter-acre space has become available for this use and may fit up to eleven (11) 20-foot steel containers. Volunteer non-profit entities (located in the City) specifically benefiting the Seal Beach Community may apply for a yearly application to use the site. Containers, which must be approved by the Director of Public Works, are to be supplied, owned and maintained by the non-profit entity. 4. PROCEDURE Non-profit entities as described above may apply for a yearly application to use the site. Every application must be renewed on an annual basis. If more than 11 applications are received, a lottery system will be used. 1 of 1 (XXX-XX) 4.1 Annual application required from the City Engineer. 4.1.1 Reauested bv aoolicant. No person/entity shall install or maintain any container within the storage area without a approved application permit from the City Engineer. A separate permit shall be obtained for each container, which permit shall be valid only for the particular location specified therein. Each permit shall bear a separate number and not more than one permit shall be issued for anyone entity. 4.2 Application for permit: fees, renewal. 4.2.1 Aoolication Packaae. No permit shall be issued except upon written application, made upon a form prescribed by the City Engineer, showing the proposed location on a dimensioned plan, the physical dimensions of each container, a picture or other graphic representation of the proposed container, and such other information as the City Engineer may require including but not limited to detailed plans and specifications. 4.2.2 Field Location. The City, upon initial acceptance of the application by the City Engineer, shall mark the location of the storage area. 4.2.3 Consent of Leaal Reoresentative. Each application for an original permit shall be signed by the owner or person in lawful control of the Non Profit entity. 4.2.4 Owner of Container. Each application must be signed by the owner of container for which permits are requested. 4.2.5 Maintenance of the Containers. Each entity (permittee) is responsible for maintenance of their respective container including aesthetics and functionality to the satisfaction of the City Engineer. Graffiti removal is also the responsibility of the permittee. 4.2.5 Yearlv Rental License Charae. None at this time. 4.2.6 Exoiration. Each permit shall expire on the 30th day of June following the date of issuance unless renewed. Application for renewal must be made prior to the expiration date. Upon 30-day notice from the City, at any time during the permit cycle, the entity must remove the container from the property within the specified 30 days. 4,3 Permits: denial, revocation, removal. 4.3.1 The application shall be denied if the City Engineer finds that the maintenance or use of the container would tend to obstruct passage along any public way or create a hazard or would 2 otherwise be detrimental to the public safety, welfare or convenience. 4.3.2 Any permit may be revoked, or renewal thereof denied for any violation of any of the provisions of this section, for any fraud or misrepresentation in the application, or for any reason which would have been ground for denial of the application. 4.3.3 If the City designates the area for another use or is required to cease operating the storage area the permit shall be denied or revoked. 4.3.5 Any permit issued under this section shall be canceled and revoked if the permittee fails to install the container within sixty (60) days after the date of the issuance of the permit. 4.3.6 Any permit may be revoked at any time with thirty days advance notice by the City should said revocation be necessary in order to accommodate any planned, orderly installation any City public improvement at the site. 4.4 Enforcement. 4.4.1 The City Engineer shall enforce the provisions of this policy, and shall have complete authority over the use of the storage area, subject to the provisions of this policy. 4.4.2 Applicants shall have 30 days to remove said container after receiving notice from the City. If applicant does not remove said container within the specified time, the container and its contents become the property of the City and will be removed and disposed of by the City. Any City costs associated with this action by the City will be the responsibility of each entity. 4.4.3 Applicants will have 15 days to correct any maintenance issues noted by the City. If applicant does not repair said container within the specified time, the City Engineer will make a determination whether the container should be repaired or the container and its contents become the property of the City and will be removed and disposed of by the City. Any City costs associated with this action by the City will be the responsibility of each entity. 4.4.4 Applicants will have 3 days to correct any graffiti issues noted by the City. 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