HomeMy WebLinkAboutCC AG PKT 2005-12-12 #W
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AGENDA REPOR'T
DATE:- December 12,2005
TO: Honorable Mayor and City Council
1HRU: John B. Bahorski, City Manager
FROM: Lee Whittenberg, Director of Development Services
SUBJECT: PUBLIC HEARING - HOUSING' AND CO'MMuNITY
DEVELOPMENT (H/CD) PROGRAM - YEAR 2006-2007
GRANT APPLICATION
SUMMARY OF REOUEST:
Conduct Public Hearing. Adopt Resolution No. , A Resolution ofilie City Council
of the City of Seal Beach, California Approving the City's Participation in the Housing
and Community Development Program of the County of Orange, Program Year 2006-
2007. Authorize the Mayor and City Manager to execute all necessary application
materials, and to take all appropriate actions to comply with the application submittal-and
review process. Receive and File Staff Report.
BACKGROUND:
In 1982, the City Council established the Citizens' Participation Committee to review and
recommend projects for Community Developinent Block Grant funding.
As a non-entitlement city (population less than 50,000), the City of Seal Beach receives
CDBG funding through a contractual agreement with the County of Orange. The
County's Housing and Community Development Department (HICD) applies to HUD for
CDBG funding, then divj.des the funding among its subrecipients: the non-entitlement
cities; unincorporated areas; and, non-profit organizations eligible for funding.
Since the 1990 census results, the City has had an increasingly hard time proposing
public facility improvement projects that qualify for CDBG funding. To be eligible, the
majority of benefactors of a public facilities project must be of low or moderate income,
unless a project deals specifically with certain classes of people such as persons with
physical handicaps.
As part of the application process for the 2005-2006 Program Year the City applied for
and received funding for the following projects:
Agenda Item 'VI
Z \My DocumontsICDBCl\2006-2007 CDBG Applicalion.CC StslfRoportdoc\LWll~l-oS
Public Hearing - Housing And Community Development (If/CD)
Program Year 2006-2007 Grant Application
City Council Stciff Report
December 12, 2005
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lJ Sewer Line Relining/Curb, Gutter and Sidewalk Replacement
_121h/13th Street AIley and 131h Street: 5275,000-325,000
lJ Leisure World ADA Housing Rehabilitation Program: 5200,000
As part of the application process in 2005-2006 the County indicated that if a project
conld be completed in a timely manner that the potential for additional funding in
Program Year 2006-2007 would be enhanced. The Leisure World ADA Housing
Rehabilitation program has received a very strong response and staff is recommending
that the City seek additional funding for program Year 2006-2007 from the County in the
amount of $200,000.00. There are 153 applications pending and it is estimated that the
current funds will be able to complete between 25 - 30 units, leaving between 125 -130
units still requesting assistance.
Given the extremely short period provided by the County of Orange in preparing an
application (between October 5 and October 18,2005), it was not possible to present this
matter to the Citizen's Advisory Committee. Staff prepared a preliminary application
during that time period and submitted it to the County of Orange on October 18. A
Memo was provided to the City Council and Citizen's Advisory Committee on October
26, 2005 informing both of the project application status.
The County of Orange has indicated the project has a strong possibility of being funded ..
and the City now must conduct a required public hearing and formally adopt a resolution .,
authorizing the submission of the application to comply with the regnlations of the
County of Orange.
Since the proposed project is a requested extension of a project recommended by the
Citizen's Advisory Committee, staff requested funding approval of the request as
described below
D Leisure World ADA Housing Rehabilitation Program:
5200,000
Cei:1sus Tracts 995.09 and 995.10 encompass Leisure World, and as a private
community the City does not provide any major services or assistance programs
within Leisure World. The Leisure World tracts were approved for inclusion in a
proposed rehabilitation assistance program with CDBG for fiscal year 2005-2006
in the amount of $200,000. The current funds allocated to this program are
anticipated to be expended by March 1, 2006. The requested funding level of
$200,000 is consistent with the previously approved funding level by the County
of Orange and is in accordance with the County guidelines.
Provided, as Attachment 1 is proposed Resolution Number , A Resolution of the
City Council of the CitY of Seal Beach, California Approving the City.'s Participation in
the Housing and Community Development Program of the County of Orange, Program
Year 2006-2007. e.
2006-2007 CDBG Appliclllion.CC SIBtfRcport .
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Public Hearing - Housing And Community Development (lUCD)
Program Year 2006-2007 Grant Application
City Council Stqff Report
December 12, 2005
The project application for the Leisure World ADA Housing Rehabilitation Program
grant application that was submitted on October 18, 2005 is provided as Attachment 2 to
give the City Council an overview of the information necessary to submit in the approved
application.
FISCAL IMPACT:
Those projects recommended by the City will be considered and selected by the County
of Orange for funding under the Federal Community Development Block Grant program.
Funding should become available during the fiscal years 2006-2007. It is uncertain if the
requested project continuation will receive funding approval.
The application consideration process by the County indicates that projects, which
encompass additional funding sources, will stand a better chance of being approved.
Accordingly, the project application include a 50% match of City funds, maximum total
amount of $100,000, to reach the total requested funding level of a maximum of
$200,000, for the rehabilitation request for Leisure World.
Administration of the City's CDBG program is not funded through the above-mentioned
funding, but rather from the Department of Development Service's budget.
RECOMMENDATION:
Conduct Public Hearing. Adopt Resolution No. . A Resolution of the City
Council of the City of Seal Beach, California Approving the City's Participation in the
Housing and Community Development Program of the County of Orange, Program Year
2006-2007. Authorize the Mayor and City Manager to execute all necessary application
materials, and to take all appropriate actions to comply with the application submittal and
review process. Receive ~d File Staff Report
'ttenberg
irector of Development Service
Attachments: (2)
Attachment 1:
Resolution No. . A Resolution of the City Council of
the City of Seal Beach, California Approving the City's
Participation in the Housing and Community Development
Program of the County of Orange, Program Year 2006-
2007
2006-2007 CDSO Application.CC StatfRcport
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Public Hearing - Housing And Community Development (lUCD)
Program Year 2006-2007 Grant Application
City Council Staff Report
December 12,2005
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Attachment 2:
"Leisure World ADA Housing Rehabilitation Program"
Application, dated October 18, 2005
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2006-2007 CDBG Application CC SIB1fRoport
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Public Hearing - Housing And Community Development (lUCD)
Program Year 2006-2007 Grant Application
City Council Stt4f Report
December 12,2005
ATTACHMENT 1
RESOLUTION NO. , A RESOLUTION
OF THE CITY COUNCIL OF THE CITY OF
SEAL BEACH, CALIFORNIA APPROVING
THE CITY'S PARTICIPATION IN THE
HOUSING AND COMMUNITY
DEVELOPMENT PROGRAM OF THE
COUNTY OF ORANGE, PROGRAM YEAR
2006-2007
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2006-2007 COSO Application CC StaffRoport
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Public Hearing - Housing And Community Development (lUCD)
Program Year 2006-2007 aront Application
City Council Stoff Report
December 12, 2005
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF SEAL BE~CH, CALIFORNIA
APPROVING TH;E CITY'S PARTICIPATION IN
THE HOUSING AND COMMUNITY
DEVELOPMENT PROGRAM OF THE
COUNTY OF ORANGE, PROGRAM YEAR
2006-2007
THE CITY COUNCIL OF THE CITY OF SEAL BEACH DOES HEREBY
RESOLVE:
WHEREAS,it is the intent of the City of Seal Beach to participate in the filing of an
application with the County of Orange for a grant authorized under the
Housing and Community Development Act of 1974; and
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WHEREAS,the Housing and Community Development Act of 1974 authorizes cities
under 50,000 in population to enter into cooperative agreements with the
county in which they are located for the purpose of undertaking essential
community development activities; and
WHEREAS, the Federal government requires participating cities to provide
certifications that the funds will be obtained and utilized pursuant to
Federal law and policy; and
WHEREAS, the City Council approves the following project to be included in the
City's grant proposal:
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Leisure World ADA Housing Rehabilitation
Program: $200,000
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Census Tracts 995.09 and 995.10 encompass Leisure World, and
as a private community the City does not provide any major
services or assistance programs within Leisure World. The Leisure
World tracts were approved for inclusion in a proposed
rehabilitation assistl!nce program with CDBG for fiscal year 2005-
2006 in the amount of $200,000. The current funds allocated to
this program are anticipated to be expended by March 1, 2006.
The requested funding level of $200,000 is consistent with the
2006-2007 CDBG Application CC StalfReport
. 6
Public Hearing - Housing And Community Development (HICD)
Program Year 2006-2007 Grant Application
City COIlllcil Staff Report
December 12, 2005
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previously approved funding level by the County of Orange and is
in accordance with the County guidelines.
NOW, TIIEREFORE BE IT RESOLVED that the City Council of the City of Seal
Beach does hereby adopt the Housing and Community Development Block Grant
Proposal and Certifications for funding cycle 2006-2007
NOW, TIIEREFORE BE IT FlJR.TIIER RESOLVED that the City Council
authorizes the Mayor and City Manager.to execute all necessary application materials,
and to take all appropriate actions to comply with the application submittal and review
process
PASSED, APPROVED AND ADOPTED by the City Council of the City of Seal
Beach at a meeting thereof held on the day of . 2005.
AYES: Councilmembers
NOES: Councilmembers
ABSENT: Councilmembers e
ABSTAIN: Councilmembers
Mayor
ATTEST:
Linda Devine, City Clerk
STATE OF CALIFORNIA )
COUNlY OF ORANGE ) SS
CITY OF SEAL BEACH )
I, Linda Devine, City Clerk of the City of Seal Beach, California, do hereby certify that
the foregoing resolution is an original copy of Resolution Number on file in the
Office of the City Clerk, passed, approved and adopted by the City Council of the City of _
Seal Beach at a meeting thereof held on the day of . 2005. _
2006-2007 CDBG Applicabon CC StalIRoport
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Public Hearing - Housing And Community Development (lUCD)
Program Year 2006-2007 Grant Application
City Council Staff Report
December /2, 2005
Linda Devine, City Clerk
City of Seal Beach
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2006-2007 COBG Applicalion.CC StaffRcport
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Public Hearing - Housing And Community Development (H/CD)
Program Year 2006-2007 Grant Application
City Council Stqlf Report
December 12, 2005
ATTACHMENT 2
"LEISURE WORLD ADA HOUSING
REHABILITATION PROGRAM"
APPLICATION, DATED OCTOBER 18, 2005
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2006-Z007 CDOO Applicatilll1.CC Staff Report
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CITY OF SEAL BEACH~
CALIFORNIA
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FISCAL YEAR 2006-07
HOUSING REHABILITATION FUNDING APPLICATION
FOR
LEISURE WORLD ADA HOUSING
REHAB/LITA TlON PROGRAM
October 18. 2005
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County of Orange
Housing and Community Services Department
Fiscal Year 2006 - 2007
HOUSING REHABILITATION
FUNDING APPLICATION
EXHIBIT 1: SUPPORTING DOCUMENTS CHECKUST
The following documents must be submitted in the order listed. Insert dividers between each
Exhibit and Attachment. Failure to submit any of these documents will result In ineligibility of
the application. Applicants must submit an original, plus (6) copies of the application.
xx (1) Supporting Documents Checklist (EXHIBIT 1)
xx (2) Organization Information (EXHIBIT 2)
xx (3) Project Information (EXHIBIT 3)
xx (4) Priority Needs (EXHIBIT 4)
xx (5) Project Readiness (EXHIBIT' 5)
xx (6) Project Budget (EXHIBIT 6)
xx (7) Performance Measurements (EXHIBIT 7)
xx (8) Agency Capacity and Experience (EXHIBIT 8)
e xx (9) Nonprofit Standing (EXHIBIT 9)
xx (10) Environmental Form (EXHIBIT 10)
xx (11) Leveraging Certification (EXHIBIT 11)
xx (12) Civil Rights Laws and Compliance and HUD Good Standing (EXHIBIT 12)
xx (13) Signatures and Assurances (EXHIBIT 13)
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County of Orange Housing and Community Services Department
Fiscal Year 2006-2007
EXHIBIT 2: ORGANIZATION INFORMATION
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1. Organization Name: Cltv of Seal Beach
Organization Address: 211 Elohth Street
City/State/Zip: Seal Beach. CA 90740
Phone: 562/431-2527 Fax: 562/430-B763
Emall: lbahorski(lllci.seal-beach.ca.usorlwhittenbero(lllcl.seal-beach.ca.us
Orange County Supervisorial District where Oroanization's office is based: 10 2 xxO 3D 40 50
Applicant Type: ONew Applicant XXOCurrent Applicant
(Currently under contract with FlCS)
2. Authorized Person Name: John Bahorski
Authorized Person's Title: Cltv Manaoer
(I.e., Executive Director, Agency Signature Authority)
Address: 211 Elohth Street
City/State/Zip: Seal Beach. CA 90740
Phone: 562/431-2527 Fax: 562/430-8763
Emall: ibahorski(lllci.seal-beach.ca.usorlwhlttenbero(lllci.seal-beach.ca.us
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3. Application Contact Person's Name: Chrlstv Teaoue
Application Contact Person's Title: Senior Planner
Address: 211 Elohth Street
City/State/Zip: Seal Beach. CA 90740
Phone: 562/431-2527. Ext. 316 Fax: 562/430-8763
Emall: cteaoue(lllcl.seal-beach.ca.us
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*Applicatlon Contact Person will receive all correspondence related to this RFP and the submitted
application. The Authorized Person will be copied. The Contact Person should be available from
about October 20th through October 2811I (Threshold Review Period) and from January 6th through
January 19th (Appeal Process) to respond to any Inquiries. Please verify correct email, fax and
phone numbers that are given and contact HCS Immedlatley If contact person Is changed.
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HOUSING REHABIUTATION
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County of Ormlge Housing and COD1lIlunity Services Department
Fiscal Year 2006-2007
EXHIBIT 3: PROJECT INFORMATION
1. Project Title:
Project Address:
City /State/Zip:
Leisure World ADA Houslno Rehabilitation Proaram
LeIsure World Senior Community (includes 9000 residents)
Seal Beach. CA 90740
2. Orange County Supervisorial District where project will be located:
01 XX02 03 04 05
3. Congressional District project will be located:
040 042 044 XX046 047 04B
4. Project Type:
ONew Project
XXOProject Expansion
Project Phase: OPhase 1
XXOPhase' #---2-of #-2- multi-year project.
5. Minority-owned and Women owned business (MBElWBEs)
A. Will this project provide an opportunity to hire minority-awned and women owned
business? xxO Yes 0 No
Note: HUD strongly encourages taking affirmative steps to providing opportunity to
minority-owned and women owned business. enterprises (MBElWBEs) by subcontracting
with such businesses. Prime contractors are encouraged to advertise subcontracting
opportunities in trade newspapers/notices and magazines, trade and union publications.
B. If yes, describe actions to Implement such subcontracting and plans to monitor thIs
component of your project.
Special consideration will be given to minority-owned and women-ownecI businesses when
seeking bids to complete the rehabilitation projects in Leisure World residences..
HOUSING REHABILITATION
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County of Orange Housing and CommUI1ity Services Department
Fiscal Year 2006-2007
EXHIBIT 4: PRIORITY NEEDS
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INSTRUCTIONS:
Complete Exhibit 4: Priority Needs
1. Check the Housing Rehabilitation need that best fits your activity. Include the percentage the
activity that will be funded with requested funds(CompIete usIng !TIlnlmum funds request).
Exhibit 4: Priority Needs
0-30% HI
31-50% HI h
51-80% Hi h
0-30% HI h
large Related 31-50% Hi h
Renter 51-80% Hi h
0-30% High
Elderly/Related 31-50% Hi h
51-80% HI h e
J 0-30% Medium
11 other 31-50% Medium
51-80% Medium
XX 0-30% Hi h
mall Related 31-50% HI h
51-80% Hi h
0-30% Hi h
Large Related 31-50% Hi h
Owner 51-80% Hi h
0-30% HI h 25%
Iderlv/Related 31-50% HI h 25%
51-80% Hi h 50%
0-30% Medium
" other 31-50% Medium
51-80% Medium
peclal Populations 0-80% High
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HOUSING REHABILITATION
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County of Orange Housing and Community Services Department
Fiscal Year 2006-2007
EXHIBIT 4: PRIORITY NEEDS (continued)
2. HUD Demographics:
A. Does this project help prevent homelessness?
B. Does this project help the homeless?
C. Does this project help those with HIV or AIDS?
D. Does this project primarily help persons with disabilities?
DVes
DVes
DVes
XX D Ves
xxD No
xxD No
xxD No
DNo
3. Answer the following using minimum funds requested. Each response not to exceed
'h page.
A. Summarize the Scope of Work of your project Including at minimum the number
of units to be assisted by federal funding.
The project will rehabilitate between 30 and 35 units of existing senior
housing within the Leisure World Retirement community in Seal Beach at an average
cost of $10,000 per unit. The work will consist of modifications to the interior living
space of an eligible person to provide greater ADA accessibility to bathrooms,
kitchens and other appropriate living spaces. No exterior rehabilitation work will
occur. The work will include provisions of ADA accessible bathrooms, including
showers, sinks and faucets. Kitchen areas may also be modified to provide ADA
accessible counters, cabinets, sinks and appliances.
Leisure World comprises 6,608 residential units for seniors. There are
approximately 9,000 residents in Leisure World. At least one buyer of a Leisure
World unit must be 55 years of age or older. The community was constructed in the
early 1960s.
HOUSING REHABILITATION
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County of Orange Housing and Community Services Department
Fiscal Year 2006-2007
B. Why Is this project needed?
The project will provide increased accessibility to persons with disabilities
within the Leisure World retirement co=unity by providing living spaces, including
bathrooms and kitchen areas, which will be fully accessible to disabled persons. The
project will allow older, disabled residents to be more comfortable and to continue to
live in their existing homes near familiar surroundings and services available within
Leisure World.
We are currently implementing this program in the 2005-2006 fiscal year, and
are experiencing great demand from low-income seniors seeking ADA improvements
to their homes.
C. Describe how the project preserves a low and moderate-income neighborhood, or
provides other community benefits.
The project will provide increased li.vability for low-income, older, disabled
residents in Leisure World, which was constructed approximately 45 years ago. This
project helps to improve the existing, older housing stock in Seal Beach. The
improvements will also benefit subsequent senior residents.
HOUSING REHABIUTAll0N
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County of Orange Housmg and Community Services Department
Fiscal Year 2006-2007
EXHIBIT 5: Project Readiness
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INSTRUCT10NS:
Complete the milestones below that demonstrate the readiness of your project. Check each Item
and Insert the date where requested (do not leave a~y line Items blank).
Documentation must be provided for "each Item marked "Documentation Submitted". Attach
documentation to Exhibit SA: Project Readiness. For milestones marked oNo" or "In Progress,"
describe status of this project in Exhibit 56: Project Readiness. In your description include the date
your organizations expects to complete the milestones. For items marked "Not Applicable," check
ON/A." no descriptIon Is necessary.
Houslna Rehabilitation Documentation In Date to be
Submitted Progress Completed N/A
A. Public Hearing Held (City Applicants Only) 0 xxO 11/14/05 0
B. Minute Order/Board Resolution" 0 XXO 11/14/05 . 0
C. Prefect found In current Annual Budaet
Staffing/Consultant assigned for design/implementation xxo 0 7/2B/98 0
D. City A[mrovals Includina
e Zoning 0 0 xxD
Use Permit 0 0 xxD
E. Policv and Procedures In nlar.e. indudinCl
loan Servicing xxO 0 5/2JJ/02 0
Loan/grant processing xxD 0 5/2B/02 0
Specifications and scope of work XXO 0 5/28/02 0
Estimating xxD 0 5/28/02 0
Bidding xxO 0 5/28/02 0
COnstruction management XXO 0 5/28/02 0
Monitoring xxO 0 5/28/02 0
Lead based paint prevention XXO 0 5/28/02 0
Marketing program xxo 0 10/05 attaclled 0
F. Established walt list of pre-quallfled program participants xxO 0 10/05 0
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HOUSING REHABILITATION
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CITY OF SEAL BEACH
CALIFORNIA
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PROPOSED
OPERATING PROGRAM OF SERVICE BUDGET
FISCAL YEAR 2004-05
AND FISCAL YEAR 2005-06
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The City of Seal Beach
Redevelopment Agency
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The City of Seal Beach Redevelopment Agency operates as a separate legal entity from the City of Seal Beach and
the budget and annual work program are established by the City Council acting as the Agency Board of Directors.
The Agency maintains four separate funds.
The Riverfront Project Area Fund accounts. for staff and operating costs. It also accounts for capital projects within
the Riverfront Project Area Fund. .
. The Tax Increment Fund accounts for the collection of property tax revenues and rental income from property
within lhe Redevelopment Project Area. The fund also accounts for the payme'nt of lease payments to the Los
. Alamitos Unified School District for the purchase of the Zoeter School property. The 20% Low and Moderate
Housing set-aside is transferred from this fund into the Riverfront Project Area Low and Moderate Housing Set-
Aside Fund. Revenues accounted for in this fund are also transferred into the Debt Service fund for payment of
long-term debt. Currently revenues in excess of all transfers and expenditures are transferred into the Riverfront
Project Area Low and Moderate HClusing Set-Aside Fund to pay for a penalty of $668,000 for not expending for not
expending Low and Moderate Housing Set-Aside Funds in a timely manner. The penalty represents 50% of the
total dollar amount that had not been spent in a timely manner on Low and Moderate Income Housing programs.
The Debt Service Fund accounts for the payments of long-term debt.
The Riverfront and Surfside Low and Moderate Income Housing Funds-account for preserving and expanding the
City's affordable housing stock.
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) Redevelopment Agency Funds
Riverfront Proiect Area Low
Low and Moderate Income Housin~ Fund
2003-2004
2001.2002 2002-2003 Estimated 2004-2005 2005-2006
Account Actual Actual Yearend Proposed Proposed
Account Description Number End Sal End Elal Balance Budget Budget
Revenues
Interest an Investmants 061-000-30420 25,144 19,125 18,000 18,000 18.000
Unrealized Gain/Lass an Invest 061-000-30423 1,901 (1,256)
Transfers In 061-000-31.500
LawlMacI Housing Set Aside 061-000;38555 241,214 . , 360.492 425.010 437,718 466.370
Total Revenues 266,259 378,361 443.010 455,718 48-'1,370
expenditures
,Contract Prof. Svcs' 061-081-44000 4,763 96,656 36,000 30,000 30,000
Law/Mad Housing Exp 061-081-45050 132,186 275,004 650,000 380,000 380,000
, Legal Services 061-081-49800 38.510 169,303 4,500 4,500 4,500
Total Expsnditures 175,459 540,963 690,500 414,500 414,500
Net Revenues (expenditures) 92.800 (162,602) (247,490) 41,218 69,870
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Fund Balance Analysis
Riverfront Project Area Low and Moderate Housing Fund
Projected Estimated Estimated
2001-2002 2002-2003 2003-2004 2004-2005 2005-2006
Beginning Fund Balance 2,839,954 2,932.754 2,770,152 2,522,662 2,563,880
, Reyenues 268,259 378,361 443,010 455,718 48-'1,370
Expenditures (175,459) (540,963) (690,500) ,(414,500) (414,500)
Ending Fund Balance 2,932,754 2.770,152 2.522,662 2.563,880 2,633,750
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Redevelopment Agency Funds
Surfside Project Area
Low and Moderate Income HousinQ Fund
2003-2004
2001-2002 2002-2003 Estimated 2004-2005 2005-2006
Account Actual Actual Year End ~roposed Proposed
Account Description Number End E!al End Bal Balance Budget Budget
Revenues
Interest on Investments 062-001l-30420 5,579 4,719 3,500 3,500
Unrealized Gain/Losa on Invest 062-000-30423 623 72
Total Revenues 6,202 4,791 3,500 3,500
~pendilures
laNlMod HOUSing 062-081-45050 194,836
. Total Expenditures 194,836
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Fund Balance Analysis
Surfside Project Area Low and Moderate Income Housing Fund
Revenues
8,202
4,791
Projected Estimated Estimated
2003.2004 2004-2005 2005-20069
187,836 191,336
3,500 3,500
(194,836)
191,336
2001-2002 2002-2003
Beginning Fund Balance
176,843
183,045
Expenditures
Ending Fund Balance
183,045
187,836
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Redevelopment Agency Funds .-
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Riverfront Proiect Area
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2003-2004 .-
2001-2002 2002-2003 Estimated 2004-2005 2005-2008 ..
Account Actual Actual Yearend Proposed PropoSed ..
Account Description Number End Sal End Sal Balance Budget Budget
Revenues ~
Interest on Investments 063-000-30420 106,660 85,821 75,000 25,000_ 25,000 IIII!
Unrealized Gain/Loss on Invest 063-000-30423 18,299 96 ~
Miscellaneous Revenues 063-000-30960
Transfers In 063-000-31500 92.747 79.383 46,826 32,126 32,126 ~
Total Revenues 217,706 165,30Q 121,826 57,126 57,126 ..
Expenditures
Part-time 063-081-40004 1,350 855 800 1,800 1,800 ~
Medicare 063'081-40017 104 35 28 28 28
Special Departmental 063-081-40800 7,000
Contract Prof. Svcs 063-081-44000 20,668 24,317 6,000 6,000 6,000
HVAClI.Ighting
maintenance HVAClLlghting
and annual audit maintenance and
5Ye5 annual audit svcs
Transfers Out 063-081-47000 156,157 64,989 220.000 866,500 1,366,500
Transfer to
Transfer to General Fund for
"") General Fund CitrStaft'tJme
lor City SllItf $18.500,
time $18,500, Transfllrtc
Transfer to Capital Projects
Capital Projects Fund for West ..
Fund for West End Pump
End Pump Staticn ...
Station SB5D,DOO $1,350,000
Lease Payments 063-081-47444 4,120 9,034 10,296 11,472. 12,740 ..
Cal~r CalAIr
HVAClllghting HVAClLlghting fill
Interest Expense 063-081-47999 7,077 22,170 8,764 8,195 7,563 ..
CaIAir CalAir
HVAClLIghtng . .. HVACIllghUng f-
Old City Hall Leasehold Buybac 063-081-48555 363,000
Legal Services 063-081-49800 13,284 39,088 25,000 7,800 7,800 ...
Total Expenditures 572.760 150,488 270,886 901,793 1.402,429 ...
Net Revenues (Expenditures) (355,054) 14.812 (149,060) (844,667) (1,345,303) ...
Fund Balance Analysis ..
Riverfront Area Project FU,nd ...
Projected Estimated Estimated ..
2001-2002 2002-2003 2003-2004 2004-2005 2005-2005 ..
Beginning Fund Balance 3,758,149 3,403,095 3,417,907 3.268,847 2,424,180 ...
Revenues 217,706 165,300 121,828 57,126 57,125 i
) Expencfrtures (572,760) (150,488) (270,886) (901,793) (1,402,429)
,
,.
Ending Fund Balance 3.403,095 3,417,907 3,268,847 2,424.180 1,078.877 ,.
. 12 ,.
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Redevelopment Agency F:unds
Riverfront Project Area
Debt Service Fund
2003-2004
2001.2002 2002-2003 Eollmat&d 2OD4-20D5 20D5-20D6
Account Actual Actual VearEnd Proposed Proposed
Account Description Number End Bal End Bar Balance Budget Budget
Revenues
Bond Prcc:eeds 065-000-30025
Interest an Investments 065-000-J<?420 42,328 41,252 41,000 38,000 36,000
Unrealized Gain/Lass on Invest 065-000-30423 52 3D6
Transfers In 065-000-31500 855,708 737,384 746,020 738,199 738,199
Total Revenues 898,09B 778,942 787,020 776,199 774,199
Expenditures
Conlract Prof Sves 065-081-44000 8,436 6.345 6,400 6,500 6,500
Debt Service Paymenl 065-081-47000 410,000 300,000 315,000 320,000 335,000
Interest Expense 065-081-47999 445,708 431,039 424.620 411,699 396,699
Total Expenditures 864,144 737,384 746.020 738.199 738,199
Net Revenues (Expenditures) 33,954 41,558 41,000 38,000 3S,000
Fund Balance Analysis
Riverfront Project Area Debt Service Fund
Projected Estimated Estimated
2001-2002 2002-2003 2003-2004 2004-2005 2005-2006
Beginning Fund Balance 1,257,386: ' : .1,291,~. 1,332,898 1,373,898 1,411,898
Revenues 898,098 778,942 787,020 776,199 774,199
Elcpenditures (864,144) (737,384) (746,020) (738,199) (738,199)
Ending Fund Balance 1,291,340 1,332,898 1,373,898 1,411,898 1,447,898
13
') Redevelopment Agency Funds
e
Riverfront Project Area
Tax Increment Fund .1
2003-2004
2001-2002 2002.2003 Estima~ 2004-2005 2005-2006
Account Actual Actual Year End Proposed Proposed
Account Description Number End BaJ End Bal Balance Budget Budget
Revenues
preperty Taxes Secured 067-000-30001 1,088,841 1,154,010 1.219,010 1,255,580 1,286,970
Property T..... Unsec. 067-000-30002 21,918 19,657 30,000 26,000 26,000
Hanowners oxemption 067 -OOO-3llOO3 16,880 16,462 15,000 15,000 15,000
8eeuredlUnsec. Pro Year a67-000-3DD04 116 150 150
Property Tax Other 067-OOO-3llO05 21,185 24,022 16,000 15,000 15, oaa
SupplemnU Tax Sec/unsec. 067-000-30006 57,248 12,989 25,000 9,000 9,000
Supp\emntal Tax Pro Yr. 067-000-30007 9,268 6,000
Inleresl en Inveslments 067-000-30420 12,386 12,624 13,000 13,~00 13,000
Unrealized Gain/Loss en Invesl 067-000-30423 961 66
Property Rental 067-000-31650 242,077 211,277 230,300 230,300 230.300
Total Revenues 1,461,496 1,460,511 1,554,310 1.564,030 1,595,420
Expenditures
) Contracl Prclessional Service 067-081-44000 7,828 11,847 7,800 7,800 6,034
ERAF contributions 067-061-44500 42,393 71,650 78,000 81,000
LcwlMcd housin9 set is\iie" 067-081-45050 241,214 350,138 425,010 437,718 466,370 e
Indudes Includes
S2&4, 14820% $270,42420%
set aside and set aside and
S173.572 $195,948
low/mod lowlmod
hDuslng housing
pel1lll1y penally
Transfers Oul 067-081-47000 948,454 816.766 792,846 770,325 775,555
Lease Payments .. 067-081-47444 140,334 145,334 156,334 162,334 169,334
Parcel A Parcel A
(loeter (loafer
Prapert'/) Prapelt1l
$7&,334: $78,334;
PSI<IlI6 Pll'CelB
(lceter (loelBr
Prapert'/) Prapel\'il
SS8,000. $93,COD.
Interest Payments 067-081-47999 112,898 102,278 125,897 107,853 95,127
(Zceler (laoter
PTopel\') Prapelt1l
$47,877; $41,893:
Pan:elB&D Parcel B&D
(zeete. (Zooter
!'rapeI\') Property!
Legal Services 067-081-"19800
Total Expenditures 1,450,728 1,468,756 1,579,537 1,564,030 1,595.420
Net Revenues (Expenditures) 10,766 (8.245) (25,227)
,) e
14
Redevelopment Agency Funds
4tJ
Fund Balance Analysis
Riverfront Project Area Tax Increment'Fund
Estimated
2001.2002 2002-2003 2003-2004
Beginning Fund Balance 22,704 33,472 25,227
Revenues 1,461,496 1.460,511 1,554,310
, ~ndHures (1,450,72B) (1,48B,756) (1,579,537)
Ending Fund Balance 33,472 25,227
Estimat~d Estimated
2004-2005 2004-2005
1,564.030 1,595,420
(1,564,030) (1,595,420l
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7-27-98
ORAL COMMUNICATIONS
There were no Oral COMmunications.
BANKING/ADHI1lIS~IVl: SERVICES AGREEMEN'l'S - SOOSING
RERABIt.ITATION LOAN PROGlU\M .
The Bxecutiv.e Director etated this item is the next step
towards :Unplementation of the Residential Rehabilitation
Program that was approved at the prior Agency meeting, this
ihvolves establishing a working agreement with a bank to make
the loans for improvements under the Program as. well as for
administrative services, these services are needed primarily
due to lack of staff an~ experience and expertise to
effectively administer the loan program, to that the City's
consultAnt suggested retention of CivicStone, the recommended
action therefore would be to authorize execution of the
agreements with Bank of America' and .CivicStone. The 'Chainnan
inquired as to the f.irst pha6ing of the loans and grants,
more specifically a time frame for commencement of the
Program. Hr. Adam Eliason, CivicStone, stated there is need
to get to a point of marketing, formulate ideas, put together
a brochure of some sort so the community find out about the
progp"'" the criteria and benefits to do make exterior
improvements to their home at a low cost or deferred loan, an
anticipated time frame would be possibly a month, there is a
period to disseminate the information, that can be done to
some degree through local media programs, when that gets
moving then it is a relatively short period until
applications can be accepted, communicate with the applicant
as to the program and what may be available to them, then
commence the loan process with the Bank of America. Hr.
Eliason confirmed that the time frame for applications and
closing of escrow will basically be the same as in the-market
~ow. Cha.irman Campbell noted that a monthly report is to be
provided from commencement of the start up period and through
the first phase of loans and grants, to which she 6tated her
preference that such repor~s cont.inue. Hr. Eliason said that
can be done, the information is . tracked with a report to the
City, gives the volume of loans, the profile of the loans
which includes who the applicant is, the size of family,
household income, etc. Agencymember Boyd emphasized that the
intent is to have those reports provided to the Council/
Agency. The Cha.irman asked the length of time anticipated to
be working on this project, the response of Mr. Eliason was
for the length of the program or however long his services
are needed. The Executive Director said the thought ,was to
get through the first phase, the Agency can then critique and
evaluate the program, determine if any changes are desired,
and whether or not: to continue it. Hr. Eliason estimated six
months to a year to accomplish the marketing, then it can be
seen how IlISny applications per month are rea1.ized, then the
program can be evaluated long te= as well. The Chairman
noted the referenced experience in a number of different
cites, however none in Orange County, and inquired haw they
may differ. Mr. Eliason mentioned being somewhat in the.
middle of the Inland Empire and Orange County areas, however
when it comes to older housing stock and doing rehab programs
thst are funded by set-sside/Redevelopment funds, it is very
similar. To l!. question of the.Chair, the City Attorney
16
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7-27-98 I 8-24-98
confirmed that he had reviewed the documents. Agencymember
Yost asked if CivicStone has dealt with the Coastal
Commission on other issues or within the coastal area, the
response of Mr. Eliason was no, offering that from his
reading of the R.ehabilitation Program is that this is an
aesthetic p~ogram, improvement to the exteriors of existing
homes, possibly bring into compliance same interior Code
violations, how that affects Coastal Commission requirements
is not known to him, yet if that becomes an issue those
requirements will be incorporated.
Brawn moved, second by Yost, to approve the agreements with
the Bank of America and with CivicStone consultants for the
purposes of administering the R.esidential Rehabilitation
ProgrUl, and authorize the Executive Director to execute same
on behalf of the Redevelopment Agency.
AYES.
NOES.
Boyd, Brown, campbell, Doane, Yost
None Motion carried
AGENCY MINUTES
Brown moved, second by Campbell, to approve the minutes of
the April 27, 1998 regular meeting as presented.
AYES;
NOES.
ABSTAIN;
Brown, campbell
None
Boyd, Doane, Yost
Motion carried
ADJOURNMENT
By unanilllous consent, the meeting was adjourned at 7.08 p.m.
t~~~
/
Seal Beach, California
August 24, 1998
The Redevelopment Agency of the City of Seal Beach met in
r~gular session at 7.02 p.m. with Chairman Campbell calling
the meeting to order with the Salute to the Flag.
ROLL CALL
Present.
Chairman campbell
Agencymmobers Boyd, Brown, Doane, Yost
Absent.
None
17
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HOME IMPROVEMENT
PROGRAM GUIDELINES
REDEVELOPMENT AGENCY
OF THE CITY OF SEAL BEACH
MAY 28, 2002
18
C:\My Dacumonts\RDA\2002 Ham. Improvomont Program Titie Poge.docILW\05-2S-02
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CITY OF SEAL BEACH
HOME IMPROVEMENT PROGRAM GUIDELINES
Program Authorization and Intent:
This Home Improvement Program was approved by the Redevelopment Agency
of the City of Seal Beach on April 22, 2002. These programs are proposed to
comply with the provisions of the State of California regarding the use of
Redevelopment Agency "Housing Set-Aside" :fl!nds. The programs have been
designed to assist id~ntified groups of low- and moderate-income persons and
families that reside or are anticipated to reside within the City of Seal Beac;h over
the time period of 2000-2005. These programs do not propose the use of funds
for new construction of living units within the City, with the exception of the
replacement program for living units within the Seal Beach Trailer Parle All o~ the
other programs are proposed to assist current residents, both owners and
renters, to the greatest extent possible, who would qualify under the various
program guidelines established within the Seal Beach Home Improvement
Program Guidelines.
The Redevelopment Agency of the City of Seal Beach has approved the
'following programs for "implementation by the Redevelopment Agency staff and
appropriate consultants (Program Guidelines are summarized on Table 2):
A. Home Improvement Programs:
1. Owner-Occupied Home Improvement Programs:
(a) Home Improvement Loan Program:
Eligible Properties: This program is available to owner-occupants
of single family homes, condominiums and mobile homes (trailers).
Loan Amount and Terms: Maximum deferred loan amount of
$50,000.00. If property is sold to qualified buyer, that buyer will
assume repayment terms. If property is sold to a non-qualified
buyer within first 10 years, full principal amount plus 2% interest
due upon sale. If property is sold to a non-qualified buyer in years
10-20, 1I1oth of prinCipal and interest forgiven for each year after
10th year. Upon sale of property the pro-rated amount of principal
and interest is due. Principal and interest completely forgiven on
20-year loan anniversary. "
19
C:\My Documen1ll1RDA12002 Harne Improvement Program Guidollnes.dacll..WI05-2ll-02
)
Heme Improvement Program Guidelines
Redevelopment Agency efthe City of Seal Beach
May 28, 2002
Eligible Improvements: Any improvements to the home. This
program is only available for non-substantial levels of rehabilitation
(less than 25% of the after-rehab value). Substantial rehabilitation
requires a di.fferent set of loan terms and criteria.
e
Available Funding: $ 900,000.00 .
Note: $500,000 of funding for this program will not be
available until the MPROP Loan is funded by the
State of California and the Agency bridge-loan is'
reimbursed.
(b) . Home Improvement Grant Program:
Eligible Properties: This program is available to owner-occupants
of single family homes, condominiums. and mobile homes (trailers).
Loan Amount and Terms: Maximum grant amount of $10,000.00.
Grant forgiven after 3 years. Resale restriction during first three
years: if property is sold to a non-qualified purchaser, the grant
amount is paid to the Agency out of the sale proceeds.
)
Eligible Improvements: Any improvements to the home. This
program is only available for non-substantial levels of rehabilitation
(less than 25% of the after-rehab value). Substantial rehabilitation
requires a different set of loan terms and criteria.
e
Available Funding: $ 100,000.00
2. Tenant Ownership of Seal Beach Trailer ParklRel'!abilitation-
Replacement of Existing Units
Eligible Properties: This program is available to owner~occupants
of mobile homes (trailers) within the Seal Beach Trailer Park.
Loan Amount and Terms: Maximum deferred loan amount not to
exceed $50,000.00. Each property has 45-year affordable
covenant Full principal is forgiven on 10-year loan anniversary. If
property is sold to qualified buyer, that buyer will assume
repayment If property is sold to non-qualified buyer within first 10
years, the full principal plus E1quity share is due upon sale. Agency
to receive equity share if home is sold to non-qualified buyer before
45-year covenant expires.
)
Eligible Improvements: Any improvements to mobile home are
eligible. Replacement of entire housing unit must be approved by
City Building and Code Enforcement Departments.
e
20
2002 Home Improvement Program Guidelines
e)
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Home Improvement Program Guidelines
Redevelopment Agency of the City of Seal Beach
May 28, 2002
Available Funding: $ 500,000.00
Note: $100,000 of funding for this program will not be
available until the MPROP Loan is funded by the
. State of California and the Agency bridge-loan is
reimbursed.
Tenant Ownership/Rental Assistance:
To ensure the long-term preservation of Seal Beach Trailer Park as
an important affordable housing resource, the City worked with
L1NC Housing, a nonprofit housing organization, to pursue tenant
ownership of the park. The Ci,ty was awarded by the State
Department of Housing and Community Development (HCD) a
$20,000 Technical Assistance grant to facilitate conversion of the
park to tenant ownership. Through the issuance of a revenue bond
by the Agency, approval of a MPROP Loan by the State of
California and subsequent loan to L1NC housing, conversion of the
park to fenant ownership was completed in December 2000.
Among the 125 units, 25 units have been deed-restricted as
housing affordable to very low income households and 75 units
have been deed-restricted as housing affordable to low/moderate
income households. In addition, the City provides ongoing rental
assistance to offset the monthly rent increase necessary to repay
the bond. The rental assistance is for a period of 12 years with a
maximum funding commitment of"$ 965,000.00, and a maximum
yearly commitment of $ 120,000.00.
3.
Mortgage Assistance Loans
Eligible Properties: This program is available to qualified
purchasers of owner-occupied single family homes, condominiums
and mobile homes (trailers).
Loan Amount and Terms: Deferred Loan. Buyer pays all closing
costs. 45-year affordable covenant on property. Full principal
amount forgiven on 10-year loan anniversary. If property is later
sold to qualified buyer, that buyer will assume repayment terms.
Agency to receive equity share whenever home is sold to non-
qualifjed buyer before 45-year covenant expires
Eligible Improvements: None, program is designed to provide up
to 20% of purchase price for down payment. Maximum $35,000
deferred loan amount.
Available Funding: $ 700,000.00
2002 Hom. Improvement Program Guld.nn..
21
')
Home Improvement Program Guidelines
Redevelopment Agency of the City of Seal Beach
May 28, 2002
Note: $400,000 of funding for this program will not be
available until the MPROP Loan is funded by the
State of California and the Agency bridge-loan is
reimbursed.
e
B. Housing Production and Assistance Goals
Table 1 provides estimates in terms of number of households to be
assisted and amount of housing set-aside fund to be expended over the
five-year period (2000-2005) of this Home Improvement Program.
Table 1
Five-Year Housina Assistance Goals - 2000-2005
)
Households Set-Aside Funds
Program Assisted to be Expended
1. Home Improvement 20 $ 1,000,0003
Program
2. Tenant Ownership of
Seal Beach Trailer Park
Acquisition of Park 120 ($1,000,000)
(Loan)1
Rental Subsidy for 5
Years2 25 . $ 600,000
ReplacementJRehabilit 10 $ 500,0004
ation
3. Mortgage Assistance 20 $ 700,0005
Loans
Total 65 $ 2,800,000
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.J
Notes:
1. The $1,000,000 loan to L1NC for acquisition of the park will be repaid back to the
Agency within the lime frame of this Home Improvement Program. These funds
are proposed to be expended upon receipt and within the time frame of this
Home Improvement Program.
2. Tolal Rental Subsidy is for 12 Years and will be allocated in future plans as
appropriate. Tolal subsidy is not to exceed $965,000.00
3. $500,000 of funding for this program will not be available until the MPROP Loan
is funded by the State of California and the Agency bridge loan is reimbursed.
4. $100,000 of funding for this program will not be available until the MPROP Loan
is funded by the Slate of California and the Agency bridge loan Is reimbursed.
5. $400,000 offunding for this program will not be available until the MPROP'Loan
is funded by the Slate of California and the Agency bridge loan is reimbursed.
e
2002 Harne Improvement Program Guidelines
22
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c.
Home Improvement Program Guidelines
Redevelopment Agency of the City of Seel Beach
May 28, 2002
The Agency has discretion to re-allot:ate funding levels among the various
programs identified above, with the understanding that the allocated funds
must total the $ 2,800,000 indicated. In addition, the Agency needs to
allocate funds to the proposed programs in such a manner as will allow
th~ Agency to comply with the following requirements:
[] 70.2 percent of the housing set-aside funds would need to be
expended to assist housing for persons with very low and low income
during the duration of this Home Improvement Program.
[] 62.5 percent of the housing set-aside funds must be expended on
housing that is available to families with children.
Program Implementation:
CivicStone, the City's housing program consultant, will' develop a ,set of
procedures and application forms for implementation of the' above-
described programs. All procedures and application forms shall be
reviewed and approved by the Executive Director of the Redevelopment
Agency of his/her designee. CivicStone will also take a more active role in
helping the homeowner through the HIP process; making the application
process more manageable and attractive to the Seal Beach homeowner.
,
CivicStone will also track, monitor, administer and report to the City on the
intricacies and details. of the revised HIP. - This will accelerate the
application, bidding, loan and construction processes as well as eliminate
lender, construction and homeowner delays. CivicStone will:
[] Qualify the property owners' applications .for eligibility, based upon
program guidelines.
o IntelView contractors, check references, verify city and state
requirements and develop a contractor's list.
o Work with homeowners to dev~lop a Scope of Wor!< for contractors to
submit competitive bids.
[] When required by the Planning Department, CivicStone will refer
homeowners to qualified architecture companies for preparing
construction plans. .
[] Conduct the competitive bid process and review the bids with the'
homeownerS.
[] A!:isist the property owners with the loan process.
o Regularly inspect the properties and when appropriate approve the
contractor progress payments.
o Ensure prop~r grant/loan documentation is provided to the Ag~ncy for
each project funded through the HIP.
* * .. *
23
2002 Home Improvement Program Guidelines
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7-27-98
ORAL COlIHUNICATIONS
There were no Oral Communications.
IlAllKING/llDMINIS'rRATIVE SERVICES AGRBEMEN'rS - !lOUSING
REIlABILITA'rION LOAN PROGRAM .
The Executi1Ze Director stated this .i'tem is the next: step
'towards implementation of the Residential Rehabilitation
Program. 'that was approved at the prior Agency meeting, 'this
ihvolves establishing a workinq aqreement with a bank to make
the loans for improvements under the Program as. well as for
administrative services, these services are needed primarily
due 'to lack of staff and experience and expertise to
effectively administer the loan program, to that the City's
consulttn't suqqested retention of CivicStone, the recommended
action therefore would be to authorize execution of the
aqreements with Bank of America' and .CivicStone.. The 'Chairman
inquired as to the first phasing of the loans and qrants,
more specifical~y a time frame for commencement of the
proqram. Mr. Adam Eliason, CivicStone, sta'ted there is need
to get to a point of marketing" formulate ideas, put together
a brochure' of s01l\S sort so the community find out about the
pro~am, the criteria and benefits to do make exterior
improvements to their home at a ~ow cost or deferred loan, an
anticipated time frame would be possibly a month, there is a
period to disseminate the information, that can be done to
some degree through local media programs, when that gets
moving then it is a relatively short period unU.l '
applications can be accepted, communicate with the applicant
as to the program and what may be available to them, then
commence the loan process with 'the Bank of ~rica. Mr.
Eliason confirmed that the time frame for applications and
closing of escrow will basically be 'the same as in the-market
~ow. Chairman Campbell noted that a monthly report is to be
provided fram commencement of the start up period and through
the first phase of loans and qrants, to which she stated her
preference that suoh reports con'tinue. Mr. Eliason said that
can be done, the information is tracked with a report to the
City, 'lives the volume of loans, the profile of the loans
which incluqes who the applicant is, the size of family,
household inC01l\S, etc. Agencymember Boyd emphasized that the
intent is to have those reports provided to the Council I
Aqency. The Chairman asked the length of time anticipated to
be workinq on this project, the response of Mr. Eliason was
for the length of the proqram or however lonq his services
are needed. The Executive Director said the thought.was 'to
get through the first phase, the Aqency can 'then critique and
evaluate the program, determine if any changes are desired,
and whether or not to continue it. Mr. Eliason estimated six
months to a year to accomplish the marketing, then it can be
seen how many applications per month are realized, then the
proqram can be evaluated lonq tem as well. The Chai=an
noted the referenced experience in a number of different
cites, however none in Oranqe County, and inquired how they
may differ. Hr. Eliason men'tioned beinq somewhat in the
middle of the Inland Empire and Oranqe County areas, however
when it comes to older housinq stock and doing rehab proqrams
that are funded by set-aside/Redevelopment funds, it is very
swlar. TO a question of the. Chair, the City Attorney
26
)
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7-27-98 / 8-24-98
confirmed that he had reviewed the documents. Agencymember
Yost asked if CivicStone has dealt with the Coastal
Comm.ission on other issues or within the coastal area, the
response of Mr. Eliason was no, Offering that fr01ll his
reading of the RehabilitatiGln Program is that this ia an
aesthetic p,"ogram, improvement to the exteriors of existing
h01lles, possibly bring into compliance some interior COQe
violations, how that affects Coastal Commission requirements
is not known to him, yet if that becomes an issue those
requirements will be incorporated.
'Brown moved, second by Yost, to approve the agreements with
the Bank of America and with civicStone consultants for the
purposes of administering the Residential Rehabilitation
progrlllll, and authorize the Executive Director to execute SlUle
on behalf of the Redevelopment Agency.
AYES.
NOES.
Boyd, Brown, Campbell, Doane, Yost
llone Motion carried
AGENCY M:mtlTES
Br~ moved, second by Campbell, to approve the minutes of
the April 27, 1998 regular meeting as presented.
AYES:
NOES.
ABSTAIN.
Brown, .campbell.
None
Boyd, Doane, Yost
Motion carried
ADJOtlllmlENT
By unanimous consent, the meeting was adjourned at 7.08 p.m.
'/Jfl1j;;;JQJl ~~
Chaixman f
/"
Seal Beach, California
'August 24, 1998
The Redevelopment Agency of the City of Seal Beach met in
rJ!!gular session at 7.02 p.m. with Chairman Campbell calling
the meeting to order with the salu'!:e to t.lie Fla;.
ROLL CALL
Present.
Chairman Campbell
Agencymembers Boyd, Brown, Doane, 'Xost
Absent.
None
27
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FREQUENTLY ASKED QUESTIONS
What Improvamants will ba made?
Tha purpose of this grant Is to upgrade existing bathrooms to meet ADA requirements. The
improvements will focus on the tublshawer, tanet and sink areas. The tublshawer area will
either have a modllication made ta the existing tub thstwlll allow you III "walk-In' without
stepping over the tub wall OR for any applicant in a wheelchair, a new tub that
accommaclatas their needs will be provided.
Whare Is the money coming from?
The County 01 Orange Housing & Community Development allocates federal money fral)1
HUD every yeer. This year the City of Seal Beach applied to the County of Orange for an
M)A Grant in Leisure World and received $200,000.
What are the conditions ofthe grant?
There are no conditions that require repayment If you qualify, the improvements are
made...1\O sttIngs a\\ached.
Who will do the work?
A licensed contractor with Lieblllty & Workers Camp Insurance will do the work and provide e
1 year warranty. The entire process is cacrdinated by a company hired by the City of Seal
Beach, ClvicStone Inc. One contractor '11111 be aelected ta perfonn the entire project. You
simply need III apply and provide any backup paperwork. The work will then be Inspected by
Leisure World and the City of Seal Beach.
Do I qualifY for the grant?
First, you must be Income qualified and not exceed the Income figures below.
Household size Gross Household Income
1 $43,000
2 $49,150
3 $55,300
Second, you must be 'disabled' es supported with a doctor's letter and over the age of 55.
For purposes of this grant, "disabled' means that you currently experience physical
discomfort associated with using your existing bathroom fodures and the improvements
associated with this grant will relieve pain or aid in using the bathroom fixtures because of
your'dlsabillty.' Keep In mind thet if you are selected end qualllied for this grant a letlerfram
your primary doctor confinning the ebove Infonnation will be required. Also keep In mind that
this grant is not intended for people who would like these improvements because they MAY
someday need them or to improve the value of their unit even though they are not disabled
per the definition stated above.
Where do I submit my applicallon?
The application should be submitted to your MutUel President. If you are selected to
participate In the grant, CivicStone will be in contact with you and require additional
paperwork to complete the file including past tax ratums or other verification of current
income.
How many applicants will be approved for this Grant?
Initially, there will be 80 applicants approved for the Grant A contingency fund has been set
aside and a small number may be added loward the end of the process depending upon the
availability of funds.
What If thare are more than 80 applicants?
If more than 80 people apply for the Grant, there will be a lottery held.
What Is the deadline to return my applicallon?
November 1, 2005
What Is the schedule for the Improvements to lake place?
This is a big proJsct and work will proceed in phases. The actual work in each unit will not
teke very long but the entire project will occur over the space of two to three months. Work
will likely begin sometime in December or January 2006 and end In March or April 2006. We
can work around planned vacation sc:hedules In that period of time.
28
Leisure World ADA Assistance Grant Procuam
e
PLEASE FILL our APPLICATION COMPLETELY
NAME:
wt
Fint
ADDRESS:
NUMBER
STREET
ZIP CODE
PHONE: (H)
(W)
[JManied DDivorced DSepll11lled DWidowed
(Cell)
DSinglo
[]Malo []Fomalo
MarilBl Status:
What is tho ago and SOl< of tho hood of your household?
Total numbor ofporSODS in housohold:
Ago:_SOl<:_
Ago:_Sox: _
Ago:_SOl<:_
Total auus] ~ income for an penons in your household:
(MUST BE COMPLETED OR APPLICA':fION WILL NOT BE PROCESSED)
Your total annual groSS income should include tho following categories.
$ Inter.st Earned
$ Rental Income
j Aid to tho Blind
$
$
$
Aid to totally disablod
Social Socurity SSI
Othor
$
$
Pension
Room & Board
e
Please review ti,e other side of this application for F AQ.
To the best army knowledge, the ahove information is correct and accurate.
DATE:
SIGNATURE:
Please return this form to your Mutual President
Thill section will b. nsed in tho evont of a IDttery
Print Name:
DBte:
AddIess:
Phone II:
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County of Orange Housing and Community Services Departmerrt
Fiscal Year 2006-2007
EXHIBIT 5B: PROJECT READINESS
INSTRUcnONS:
For milestones mari<ed 'No. or "In Progress,. please descrIbe status of the milestone In this
section. In your description Include the date you expect to complete the milestones.
This matter is on the next City Council agenda scheduled for November 14,
2005. The approval resolution and minutes of the November 14th meeting will be
available after that date.
We are currently beginning our work for this program in its first year of
implementation for ADA improvements at Leisure World. The initial response has
been very positive, with more qualified persons needing assistance than funds
available. We will have the program established and a waiting list ready to be served
upon availability of funding.
HOUSING REHABIUTAT10N
- 30-
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County of Orange Housing and Community Services Depar1ment
Fiscal Year 2006-2007
EXHIBIT 6: PROJECT BUDGET
EXHIBIT 6A: FUNDING REQUEST AND ACCOMPLISHMENT
e
INSTRUCTIONS:
Complete exhibit 6A: Funding Request and Accomplishment. In the event that the maximum
funds request Is not possible, list minimum funds needed to maintain project viability and
accomplishment level.
Complete the remainder of this application using minimum funds requested.
ExhIbit 6A: Funding Request and Accomplishment
Maximum Funding Request
A. Maximum Funds R uested
B. Leveragin for Maximum Funds
C. Maximum Total Project Budget (A+B)
D. Accomplishment w/requested Funds
Minimum Funding Request
. Minimum Funds Re uested
B. Levera in for Minimum Funds
C. Minimum Total Project Budget (A+B)
D. Accom Iishment w/requested Funds
250,000
100 000
350,000
35 households
200,000
100,000
300,000
30 households
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HOUSING REHA8IUTATION
- 31 -
County of Orange Housing and Community Services Department
Fiscal Year 2006-2007
EXHIBIT 68: PROJECT COST BUDGET
~
INSTRUCTIONS:
Complete Exhibit 6B: Project Cost Budget by Identifying the project cost using mInimum funds
request.
Exhibit 6B: Pro"ect Cost Bud et
Prosect Phase:
Design I Project Development $ 200,000 $ 60,000
Specific Cost: $260,000
Single Family ($10,000.00)
Multi Family ($ .00)
Project Phase: $ 40,000
ministration $ 0- $40,000
SpecIfic Cost: (C1vicstone firm,
I.e. .25 FrE Planner .1 FIE Planner)
e Project Phase:
Relocation $ $ $0
Specific Cost:
see moot source
Other Project Phase: $
$ $'0
$ $ $0
Total Program Costs Budget
(Include all funding sources for proposed
ro eet
$
200,000 $
100,000 $
300,000
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HOUSING REHABILlTATION
- 32 -
)
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CoUllty of Orange Housing and Community Services Deparlment
. FIScal Year 2006-2007
EXHIBIT 6e: PROJECT COST BUDGET NARRATIVE
INSTR.UCTIONS:
e
Provide a description of each activity listed on Exhibit 6B: Project Costs Budget.
Example:
"The City/County will utilize $150,000 through a combination of loans, grants and rebates to
complete housing rehabilitation for 15 Income qualified property owners."
The City will spend $60,000 of housing rehabilitatiqn funds from the
Redevelopment Set Aside fund budget, the City will pay $40,000 anministration costs
to Civicstone and will provide ,1 FfE equivalent planner staff to m~et County and
Federal requirements.
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HOUSING REHABIUTATION
- 33 -
~
CoUllty of Orange Housing and Community Services DepllItmmt
Fiscal Year 2006-2007
EXHIBIT 6D: PROPOSED GOALS AND MILESTONES
INSTRUCTIONS:
Complete the Proposed Goals and Mlle.stones Worksheet using minimum funds request.
EXHIBIT 6D: Proposed Goals and Milestone
- Category Total First Quarter Second Third Quarter Fourth
Projected Quarter Quarter
Contractual Ob\lgations Se?tember January 31st March 31st. June 30th
Ex enditure Goals 30th 40% 70% 80% 100%
Pro' ect Cost 200 000 150 000 50 000
Administrative Cost
Total Ex endlture 200 000 150 000
A Iicant Levera in 100 000
Goals/Accomplishments 30 unIts 20 units 10 units
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HOUSING REHABIUTAll0N
- 34-
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CoUIlty of Orm1ge Housing and Community Services Department
Fiscal Year 2006-2007
EXHIBIT 6E: PROPOSED GOALS AND MILESTONES NARRATIVE
e
INSTRUcn:ONS:
Answer the following narrative question using minimum funds request. Response not to exceed v..
page.
Explain how the project will meet the contract milestones and be completed within 12 months (for
expenditures and' performance/accomplishment goals) of 40% by September 30, 50% by
December 31", 80% by Man;h 31", and 100% by June 30111. Must be consistent with Exhibit 60:
proposed Goals and Milestones.
Since we are set up for implementation of a similar program this year, we expect
to spend 75% ($150,000, 22 units) by September 30 and the remaining 25% ($50,000,
8 units) by December 31 of the 2006-2007 fiscal year.
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HOUSING REHABIUTATION
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County of Orange Housing and Community Services Deparlment
Fiscal Yeu 2006-2007
EXHIBIT 6F: LEVERAGING
leveraging Items may Include any written commitments that will be used towards your cash
match requirements in the project, as well as any written commitments for buildings, equipment,
materials, services and volunteer time. A written agreement could Include signed letters,
memoranda of agreement, and other documented evidence of a commitment. The value of
commitments of land, buildings and equipment are one-time only and cannot be claimed by more
than one project (e.g., the value of donated land, buildings or equipment claimed In prior years for
a project cannot be claimed as leveraging by that project or any other project In subsequent
competitions). Anticipated funds can include recent Board actions approving funding applications
and/or Redevelopment Agency Funds. The written commitments must be documented on
letterhead stationery, signed by an authorized representative, dated and In your possession prIor
to the deadline for submitting your application, and must, at a minimum, contain the following
elements: the name of the organization providing the contribution; the type of contrIbution (e.g.,
cash, child care, case management, etc.); the value of the contribution; the name of the project
and Its sponsor organization to which the contribution will be given; and, the date the contribution
will be available. Donated professional services should be valued at the customary rate. Donated
buildings should be valued at theIr faIr market value or fair rental value. Firm commitments are
scored higher than anticipated funds. Volunteer time should be valued at $10 per hour. This chart
will be used In ilc~ring for subsection 'Project leveraging Description..
INSTRucnONS:
1. In the first column, enter the name of the project.
2. In the second column, Identify the type of contribution being leveraged by the proposed
project. Types of contributions could Include cash, buildings, equipment, materials, and
services, such as transportation, health care, and mental health counseling.
3. In the third column, enter the name of the source or provider from whom the contribution Is
being leveraged. The contribution may be leveraged through Federal, State, local, or private
sources, Including mainstream housing and social service programs.
4. In the fourth column, check if source Is committed or anticipated
5. In the last column, enter the value of the contribution. .
6. At the bottom of the chart, fill in the total amount. (If multiple pages are being submitted,
provide only a grand total at the end of the last page.)
Exhibit 6F: proiect Leveraaina
4. Funds
1.Name of
Project
2. Type Df
Contribution
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.l'l 5.Value
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'.. ".~.;.. J.:;];-__-_:--,_-.-~ -, ' ~:'.l,~'~~ :,~...:";;7,:_.~ I' ',if ',. :.:~ "," ::'_r-:.>
~",f,l ~ fT') ~'-:h '~ '1,~.j"'A~'" '1 '1 ,.1 Cl" { \":~','-:~l\...:u;" < 1:'''1 -I '>'.I;;>~: ')I,l"t' 'I ,~r ' ", ,....-H1 1 ,t 1
. 1'_ ~~\ , 'IL, ' -.. ~. 1. .', L .":..." ~ "- -=- -'", ~- ~ '~. , ' ~ - -, -" ~ ~ _.'
c' _- . -;, - -, ,:;- _~..' ,:-:".'; -, '.~:~.-'. "'~'~\ -, ,-', ~ :-''''', ""~"" ~
{_~.)~~ l"~: ~~'I!l:;t ~~!,il~IO..~~~:" ri~, :. . l h~ .If{<j~ U,,!.t.'t ',fJ? 'l i:-:~l~ -.\;il1'- .. , I" 1'. ',~ ;.' / - ,:{..(I.;.-:>~~ ,t ,
, ..- .. > ..' I, ~ ~^ ~ , ~ - '. - ,
Housing Rehab
RehabilitBlion Progrmn Redevelopment Set Aside Funds
Planning Stalf.1 Fl'E Planning Division Budgcl
Planner/Admin
Civicstone conlr8l:t in Redevelopment Set Aside Funds
lolace for administration
$
60,000
Housing Rehab
$ 10,000
.
$ 30,OOC
Housing Rehab
6. TOTAL
$ .
$ -
$ 100,000
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HOUSING REHABILITATION
.36 -
, County of Orange Housing and Community Services DepllIlment
Fiscal Year 2006-2007
EXHIBIT 6G: PROJECT LEVERAGING DESCRIPnON
')
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INSTRUcnONS:
Wl1te a one to three sentence descl1ptlon of how each leveraged resource will be used In the proposed project.
Example:
"The City/County has contl1buted $20,000 in from General fund to develop and operate this activity..
The City will utilize $60,000 in Redevelopment Set Aside funds, using our existing housing
rehabilitation program in place.
The City will dedicate 10% of Senior Planner staff, valued at $10,000, to implementing the
,
program and meeting Orange County and HUD contract requirements.
The City will pay an estimated $30,000 to Civicstone, our housing rehabilitation consultant,
to administer the program including qualification of residents, coordinating bidding, overseeing
and paying contractors, and verification of satisfactory ,completion of each residential unit.
)
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HOUSING REHABILITATION
- 37-
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County of Orange Housing and Community Services Department
Fiscal Year 2006-2007
EXHIBrr 6H: PROJECT LEVERA~ING FIRM COMMITMENT (5)
INSTRUCTIONS:
Attach written documentation of firm committed leveraging.
The following documents are attached'to Exhibit SA:
1. Copy of City Council minutes approving Housing Rehabilitation Program.
2. Copy of City of Seal Beach budget for :fiscal years 2004-2005 and 2005-2006
3. Copy of City of Seal Beach budget, Redevelopment Agency Funds (note the two year budget
includes 2004-2005 fiscal year and 2005-2006 fiscal year. This is the same budget as
submitted for last year's grant application. The new budget for 2006-2007 is not prepared at
time of submittal of this application).
4. Copy of City of Seal Beach Housing Rehabilitation Program
HOUSING REHABILITATION
- 38-
County of Orange Housing and Community Services Department
Fiscal Year 2006-2007
EXHBIT 61: PROJECT LEVERAGING ANTICIPATED CO~MrrMENT5 (5)
~)
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INSTRUCTIONS:
Attach written documentation of anticloated committed leveraging.
November 14,2005 City Council report, resolution and minutes will be submj.tted upon
availability showing City Council approval and confirmation of City of Seal Beach commitment.
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HOUSING REHABILITATION
- 39 -
County of Orange Housing and Co=unity Services Department
Fiscal Year 2006-2007
EXHIBIT 7: PERFORMANCE MEASUREMENTS
-
EXHIBIT 7A: PERFORMANCE,AND OUTCOMES
INSTRUCTION: Complete the Performance and Outcomes Chart using the minimum funds request.
A. In column "A" identify project activities geared towards completing project, set quantifiable units of
accomplishments (e.g. # of Loan Underwriting, #of Inspections, # of Loan Closing).
B. In column "B" Identify project outputs such as proposed units of accomplishments (what do you hope
to achieve from your project, e.g. # of Housing Rehab. units completed).
C. In column "C" Identify project outcomes such as neighborhood revitalization. '
D. In column "0" identify the methodes) you wlll'utlllze to measure your performance outcome(s) (e.g.,
client feedback, questionnaire forms, observations, monitoring).
exhibit 7A: Performance and Outcomes
A. Activities
A. Outputs
B. Outcomes
D. Outcomes Measurement
t ~,_ .)!;'~.t''''," ."1::;'". i'ti~ ":;1.' ~.~I'-':---':~ 1,..-! "".J'1"'~: ~ .A~. .~.,31'_ -,~ ,'.:' "')"-<, ~_.. ~J ~,:.-, r) f ~'" ,~;, ~ -r ~~
J, ,':H I,:~tl 0-~l~"1J}' -I . 1T "::f"~111,,,!~n,,h ,~t;l l'JoF:/'5 t.:..r"laJl)\~"~,;ly~l(f:{.X l.~.l. ~J~l:)c :-,,(, ',,:'1 \.,. ~ i " i, .\'" ~ ,: ~ -, .
H"l ~ -, ;~(~.~ ....t ~~i;.~(! .", .,/ ''h I~~-,.,. _' I ... 12-' -t ,,_, -: >~, <~;t-"-:"~..f ,.. -~ "i'l,-,-" , f C,lll i ~-~.,~.! > ", " .'".
'!.:'~~''^'''~. '''':,:.'\~ll'!liji~''c' J"" ~~["1:'...UII;'-:J.JJ.(:p.!.-;,i'1'N~{1dk'i'tf;.:;" ",-) I;",~I-!' .'.' +' "__,.; ,'"i...r '~-<"T ;~';''Il <I
f:l!!hllrJ!':''.~J -::" .\~_t..."'.';t>,(.~:,~_~ ._'"l~~;~ )i"~r. "'>'.s '" .~~,:> .' ...;..:; -o-~.!.._ "'kol 1~ "'''',, ._,-:'"'<'"=",-""'" O'~'C^~_"i :-;, .'>~~;
lAppllcations Approved
2. Bids
30 senior housing units 1 Improved living for disabled seniors Determine eligibility, completeness of application
30 senior housing units Improved living for disabled seniors Select contractor for construction
3 ADA Construction 30 senior housing Units Improved living for disabled seniors Completion of rehab work on units
Ver1flcatlon Completion 30 senior housing units Improved living for disabled senIors Final Inspections, closed files
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HOUSING REHABIUTAllON
- 40 -
County of Orange Housing and Community Services Deparbnent
Fiscal Year 2006-2007
EXHIBIT 7B: PERFORMANCE MEASUREMENTS NARRATIVE
)
INSTRUCTIONS:
Using Exhibit 7 A: Performance and Outcomes to answer the following narrative questions uslfJg minimum
funds request. Each response not to exceed 'h page:
1. How do you determine outcomes?
For the Leisure World ADA Housing Rehabilitation Program, outcomes are determiD.ed by the
number of housing units modified for eligible residents.
2. Describe your process to evaluate project outcomes.
Upon determination of eligibility, contract for ADA improvements in Leisure World units will
be bid, improvements made to ADA standards, inspections will be completed by Leisure World,
City of Seal Beach and Civicstone (for City of Seal Beach) to determine ADA standards are met
)
and job is completed for payment to contractor.
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HOUSING REHABILITATION
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County of Onmge Housing and Community Services Department
Fiscal Year 2006-2007
EXHIBrT 8: AGENCY CAPACITY and EXPERIENCE
EXHIBrT 8A: AGENCY PAST FUNDING
INSTRUCTIONS:
Answer the following question.
Has your agency received past funding from HCS In previous 3 years? xxO Yes 0 No
A. If your organization is a local governmental unit participating In the Urban County program and your
answer Is "NO., proceed to exhibit 80: AgencY Capacity Narrative.
B. If your organization Is a nonprofit organization participating In the Urban County program and your
answer Is "NO., proceed to exhibit 8C: Agency Letters of Reference.
C. If YES, please fill out chart below by Identifying award amount, unspent funds, contract number, and
program Income (If applicable).
EXHIBIT SA: Agency Past Funding
Performance
Year Contract No. Program Award Unspent Measures Achieved
Income (To be completed by
Threshold staff)
2005-06 KC05025 5 -0 5 200 000 - 15 200 000-
2005-06 5 5 $ 150,000
KC05046 - 150 000 - -
2005-06 5 - $ - '5 -
2005-06 15 - 5 - 5 -
2005-06 15 - $ - 5 -
2004-05 1$ - 5 - $ -
2004-05 15 - $ - 5 -
2004-05 15 - 1$ - 5 -
2004-05 15 - 15 - 5 -
2003-04 1$ - 1$ - 5 -
2003-04 15 - 1$ - $ -
2003-04 15 - 1$ - 15 -
2002-03 1$ - 1$ - 1$ -
2002-03 15 - 15 - 15 -
2002-03 15 - 1$ - 5 -
HOUSING REHABIUTAllON
- 42-
County of Orange Housing and Community Services Department
Fiscal Year 2006-2007
EXHIBIT 8B: AGENCY PAST FUNDING NARRATIVE
")
. INSTRUcnONS:
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For each Project listed on Exhibit SA: Agency Past Funding that had a remaining balance after one year,
describe why there Is a remaining balance and when your organization Intends to complete this project. If your
organization has prl!gram income from past activity, please describe how you Intend to use that program
income,
Example:
Contract No. XXXXXX: has a remaining balance of $35,000 do to delays in construction. The project Is
expected to be completed by December 15, 2005.
We are on track for our two 2005-2006 contracts. Work is expected to begin on the first batch
of Leisure World ADA Rehabilitated units in November 2005. Our public works project for street,
sidewalks and curbs is finalizing contract and bidding requirements for 2005 completion.
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HOUSING REHABILITATION
- 43 -
County of Orange Housing and CommUDity Servicel Department
Fiscal Year 2006-2007
EXHIBIT 8C: AGENCY LETrERS OF REFERENCE
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(Non-profit organizations only)
NOT APPLICABLE
INSTRUCT10NS:
If your agency has J1Q!;.recelved HCS funding within the past three years, your agency must demonstrate good
performance with other funding sources. Submit three letters of reference from three different funding
sources from whom you have received funding In the last 3 years. The letter must Include the amount of
funding, duration of funding, contact person and phone number for funding source, use of funds, and Indicate
whether or not contractual performance measures achieved
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HOUSING REHABllITATlON
- 44-
County of Orange Housing and Community Services Department
Fiscal Year 2006-2007
EXHIBIT BD: AGENCY CAPACITY NARRATIVE
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)
INSTRucnON5:
Answer the following narrative questions. Each response not to exceed 1h page.
1. Describe the roles of key administrators, staff members, contractors, volunteers, operational staff,
and service staff within your agency and their role In implementing the proposed project and Include
experience, education, and licensing qualificatIons.
The City has the appropriate experience and consultant team already providing this type of grant
program within the community. In the past two years, the City Redevelopment Agency, utilizing
the same consultant has assisted in the rehabilitation of 24 housing units at an average funiHng
level of $38,000 per unit, and a total funding level of $912,000. This team is currently accepting
applications for the $200,000 Leisure World ADA Rehabilitation Program 2005-2006 CDBG
grant from Orange County Housing and Community Development. All indications are that needs
exceed funds for ADA improvements to Leisure World senior housing units. There are over
OJ
6600 senior housing units in Leisure World.
_
2. Describe your agency's experience In administering government and/or public funds for this type or
similar activity.
~
The City of Seal Beach will utilize Civicstone to manage this project. Civicstone has
overseen all phases for project implementation for rehabilitation loan and grant programs and a
first-time homebuyer program on behalf of the Redevelopment Agency of the City, and has been
responsible for the rehabilitation of 24 units at a total cost of $912,000 over the past two years.
Program policies and procedures were adopted in May of 2002 and are in place to allow for
implementation of this program. under the existing policies and procedures.
City staff has been involved with CDBG programs since the inception of the CDBG
program. The City Director of Development Services will provide project oversight, and this
individual has worked with the CDBG program since it was initially implemented and has .been
_
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HOUSING REHABILITATION
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County o.f Orange Housing and Community Services Department
Fiscal Year 2006-2007
responsible for both residential and co=ercial rehabilitation programs in two jurisdictions in
Southern California over the past 30 years. The Director will oversee a properly licensed
building official and building inspectors during project construction.
3. Describe your method to sustain project viability over the mUltI-year process If funding decreases.
If funding decreases, fewer numbers of units will be upgraded to ADA standards and
fewer households will be improved for handicapped livability.
HOUSING REHABILITATION
- 46 -
County of Orange Housing and Community Services Department
Fiscal Year 2006-2007 "
'EXHIBIT SE: COLLABORATIVE NARRATIVE
(IF APPLICABLE)
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Is your organization proposing a Collaborative project with another agency? Yes 0
No Oxx
A. [f your organization Is a local governmental unit participating In the Urban County program and your
answer Is "NO., proceed to Exhibit 10: Environmental Form.
B. [f YES, please fill out chart below by identifying award amount, unspent funds, contract number, and
program Income (if applicable).
INSTRUCTIONS:
If your agency is proposing a collaborative project with other agencies, please complete and attach a one-
page narrative describing the collaborative approach tt!at answers the followl.ng" narrative questions. Each
response not to exceed 'h. page.
1. Describe the collaborative approach, Including: who the collaborative partners are; the roles of each
agencY; and, the activities that will be undertaken In a collaborative manner (i.e., Information/referral;
coordinated case management; program deSign; centralized Intake, etc.).
2. Descflbe existing contractual agreements or memorandums of understanding between the various
collaborative partners.
3. Have the Board of Directors of the respective agencies officially approved of the collaborative?
)
4. Describe how the proposed project and activities will be enhanced by the collaborative.
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HOUSING REHABIUTATION
- 47-
County of Orange Housing and Community Services Department
Fiscal Year 2006-2007
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EXHIBIT SF: COLLABORATIVE DOCUMENTATION
(IF APPLICABLE)
NOT APPLICABLE
INSTRUCTIONS:
Provide existing contractual agreements or memorandums of understanding between the various collaborative
partners and Board ResolutIons/Minute Orders.
HOUSING REHABIUTAnON
- 48 -
County of Orange Housing and Community Services Department
Fiscal Year 2006-2007
EXHIBIT 9: NON-PROFIT STANDING
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NOT APPLICABLE
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EXHIBIT 9Al NON-PROFIT STANDING
Is your Organization a Non-Profit?
YesD
NoD
1. If NO, proceed to Exhibit 10: Environmental Form
2. If YES, read the instructions below and complete exhibits 9A-9l.
INSTRUcnONS:
Answer the following narrative questions. Each response Is not to exceed 'h page.
1. Describe your Agency goals, objectives and mission.
2. Provide a brief description of your agency accounting system and controls In place.
3. Describe your agency's fund development method.
4. List the person(s) who have legal authority to sign contracts and other legal documents, payment
requests, and checks related to this application proposal:
)
Name
Title
Documents Authorized to Sign
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HOUSING REHABIUTA110N
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County of Onmge Housing and CommUDity Services Department
Fiscal Year 2006-2007
EXHIBIT 9B: NON-PROFIT RECENT AUDIT
NOT APPLICABLE
INSTRUCTIONS:
Submit a copy of Organization's most recent audit (within the last two years) by an Independent
CPA and a description of corrective action taken for any findings identified by the auditor, both of
which will be reviewed by the HCS Accounting Manager or designated staff.
HOUSING REHABIUTAllON
- 50 -
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County of Orange Housing and Community Services Department
Fiscal Year 2006-2007
EXHIBIT ge: NON-PROFIT AGENCY STANDING
NOT APPLICABLE
INSTRUCTIONS:
Check the answers to the questions below. On a separate paper, please attach explanations of any 'yes"
answers to this application.
r. . In the past ten years, has your organization ever had its nonprofit status
revoked or withheld by the IRS, the Secretary of State, the State Attorney
General, or the franchise Tax Board?
2. Has your organization been sued In the last five years?
3. Are any of your managers or staff with fiscal responsibilities Involved In
IItigatlo!l presently that has any bearing on fiduciary trust or employee
relations?
4. Have any unfavorable rulings been handed down by any court against
your organization or Executive Director in the last five years?
5. Does your organization currently have any unresolved fiscal, reporting, or
program Issues with any of its funding sources?
. Yes 0 No 0
Yes 0 No 0
Yes 0 No 0
Yes 0 No 0
Yes 0 No 0
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HOUSING REHABILITATION
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County of Orange Housing and COmlll1lllity Services Department
Fiscal Year 2006-2007
EXHIBIT 9D: NON-PROFIT AGENCY STANDING EXPLANAnON
(IF APPLICABLE)
NOT APPLICABLE
INSTRUCTIONS:
Provide an explanation for any 'yes" answers to the Non-Profit Agency Standing Status.
HOUSING REHABIUTAll0N
- 52-
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County of Orange Housing and Community Services pepartment
Fiscal Year 2006-2007
EXHIBIT 9E: NON-PROFIT ORGANIZATIONAL CHART
NOT APPLICABLE
INSTRUCTIONS:
Submit an organizational chart of agency. Be sure to Include staff of proposed project.
HOUSING REHABILITATION
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County of Orange Housing and Community Services Department
Fiscal Year 2006-2007
INSTRUCTIONS:
EXHIBIT 9F: NON-PROFIT BOARD OF DIRECTOR'S LIST
NOT APPLICABLE
Provide your agency's Board of Directors list.
HOUSING REHABIUTATION
- 54 - .
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County of Orange Housing and Community services Department
Fiscal Year 2006-2007
EXHIBIT 9G: NON-PROFIT STATUS CERTIFICATION
NOT A-PPLICABLE
INSTRUCTIONS:
Provide your agency's SOl(e)(3).
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HOUSING REHABIUTATION
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County of Orange Housing llD.d Community Services Department
Fiscal Year 2006-2007
EXHIBIT 9H: NON-PROFIT ARTICLES OF INCORPORATION AND BY-LAWS
NOT APPLICABLE
INSTRUCTIONS:
Provide your agency's Artlcles of Incorporation and By-Laws.
HOUSING REHABILITATION
- 56-
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County of Orange HousiDg and Community Services Departmllll.t .
Fiscal Year 2006-2007
EXHIBIT 91: NON-PROFIT MEETING MINUTES
NOT APPLICABLE
INSTRUCTIONS
You must submit minutes of your agency's last two Board meeting.
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HOUSING REHABILITATION
.57 -
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Co1mJ;y of Orange Housing and Community Services Depar1:li:1ent
Fiscal Year 2006-2007
EXHIBIT 9J INTERNAL REVENUE SERVICE 990 TAX RETURN
NOT APPLICABLE .
INSTRUCTIONS:
Provide a copy of your agency most recent Internal Revenue Audit.
HOUSING REHABILITATION
- 58-
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County of Orange Housing and Community Services Deparlment
Fiscal Year 2006-2007
EXHIBIT 10: ENVIRONMENTAL FORM
County of O~ange/Houslng and Community Services
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INSTRUCTIONS FOR COMPLETING THE
ENVIRONMENTAL INFORMATION FORM
1. PROJECT TITLE
Provide the project name.
2. PROJECT LOCATION
Describe the location of the project. Indicate the nearest major Intersection or access point, the name of
the community In which the project Is located, and any other Information, which will allow easy
Identlflcatlon of the project location.
3. PROJECT DESCRIPTION
Accurately and completely describe the nature of the proposed project. Indicate the size of the project,
the area of Influence and any other features necessary to accurately describe the project. Indicate any
features of the project that will reduce or eliminate potential adverse environmental effects.
4. EXISTING ENVIRONMENTAL CONDITIONS
Describe the existing environmental conditions on the project site. This description should include the
following information (to the best of your knOWledge):
. Earth: Topography, slope, aspect, presence of geologic hazards, general soil types, etc. e
. Water: Drainage patterns, stream locations, flood hazards, ground water.
. Biological Resources: Types of vegetation on site; animals known to frequent the site.
. Land Use: Land uses on the project site and surrounding land.
. Hazards: Environmental hazards known or suspected (I.e., previous waste disposal site, etc.).
. Cultural/Historical/Paleo/Archaeo Resources: Any known or potential resources that are present on
or near the site.
. Traffic: Amount of traffic generated by the proposed project.
Note: Indicate If project Is continuing funding of existing services at eXisting site and/or In fully developed
urban area. If so, many of the Items listed above and In item #S may not be applicable.
5. SUPPORTING DATA
List all supporting documents or exhibits submitted with the project. The following attachments must be
Included for all Site-specific construction or development projects:
. Location: Map with the project site outlined (1 R: 2000' USGS base map or similar).
. Draft Plan: The proposed site plan layout for the project. Please provide B V. x 11 or 11 x 17 size
graphics to be included with the environmental documentation.
. Photographs: Representative photographs of the project site and a key showing the directlons and
location from which the photographs were taken.
In addition to the Items listed above, the following additional Information may also be applicable for
construction projects:
. Existing land use map for site and surrounding area.
. Project report, traffic study (If applicable), geotechnical study, grading plan, hydrologic study,
biological study, noise study (If applicable).
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HOUSING REHABIUTA110N
- 59-
County of Orange Housing and Cl'mmmuty Services Departm.ent
Fiscal Year 2006-2007
5. SUPPORTING DATA (continued)
Description of construction method that will be used and the type of constructlon equipment
needed.
Anticipated project s~art date and completion date.
Is project located within an existing public right-of-way?
Utility connections, disruptions or relocations, and who has prior rights.
Erosion control methods to be used.
Alterations to natural drainage patterns that may occur.
Use of herbicides, defoliants, bulldozing, burning or cutting that may be required.
Trees or other significant vegetation that may be removed by type, sIze and quantity.
Measures to be used to control dust.
Construction methods that may be used (I.e., pile drivers, Jackhammers or blasting).
Measures that will be used to minimize vehicular and pedestrian traffic disruption.
landscaping, If any, that will be provided.
Measures that will buffer adjacent land uses from adverse Impacts.
Any property that may be condemned or persons relocated as a result of the project.
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.
.
.
.
.
.
.
.
.
.
.
.
Other technical Information such as archaeological, pale ontological, or biological surveys; foundation/soli
reports; percolation test reports; noise studies or traffic analyses may be necessary In some cases. If any
such reports have already been prepared, please Include copies with your submittal.
6. PREVIOUS COUNTY ACTION(S) AND/OR ENVIRONMENTAL DOCUMENTATION
Please list any previous actions relative to the property and any previous environmental documentation
covering the project.
7. GOVERNMENT APPROVAL(S) REQUIRED
e
Indicate which decision making body will make the first decision on your project (I.e., Planning
Commission, Board of Supervisors, Army Corps of Engineers). In addition, please Indicate other approvals
in the future that will be necessary to Implement your project. If a General Plan consistency (65402)
determination from any non-County agency Is necessary, indicate which agency involved. If state approval
of any phase of the project is necessary, please explain.
8. CONTACT PERSON(S)
Please give the name, telephone number, e-mail address, and mailing address of the person most
knowledgeable about the proposed project.
Any questions, please contact Anna Plank of Program Compliance at (714) 480-2882 or emall
at annaDlank8hcd.ocaov.t:Dm.
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HOUSING REHABIlITATION
- 60 -
County of Orange Housing and Community Services Department
Fiscal Year 2006-2007
EXHIBIT 10: ENVIRONMENTAL FORM
Housing and ea.mmunity,SefvJce~, DepartrT,~lJt, raO N. Broaqway, Santa Apa, CA 92706. -' . ,
'., ",~ :,'", E~VJ;~9!'l~E~r^I,;~~.EQR..f1~nOwN F9~ '~;,:' ",' , - ,:' ,.::';' -r!.,,~
"",' '" ,', ':',',NEPA(24CFRPilrt58)'" ..',:'."," ,,',',: .:" ...,..-;
.. . . . " ~ . ~...."!. .' I' ... .' . E<
.~:.,- -~J:.~'~ c;,~- : CE A r1~'i"-:' -['" t'. !~'. ; ". ,-:' ~.. '!:,.
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PROJECT TITLE: LEISURE WORLD ADA HOUSING REHABILrTATION PROGRAM
PROGRAM ACTIVITY (IES): Rehabilitation of Existing Senior Housing Units for ADA Accessibility
NAME OF 5UBRECIPIENT: not applicable
FUND TYPE (S): OXX CDBG D HOME D ESG 0 NDAPP 0 OPERATING RESERVES 0 HSS
CONTRACT NUMBER (5): KC05025
PROJECT LOCATION: (Provide precise address and Include Census Tract No.. If confidential, please Insert
'SuppressedR and provide Census Tract No.)
PREVIOUS GOVERNMENTAL ACTIONS/APPROVALS RECEIVED ON YOUR PROJECT: (As applicable, please
list and attach a copy of any discretionary approvals you received on your project from a City or other County
Agency.)
None recuired.
DISCRETIONARY APPROVAL (5) NEEDED FROM CITY/COUNTY TO COMPLETE YOUR PROJECT (5):
None required.
I hereby declare that the statements furnished above, including any exhibits attached hereto represent
aJllnformatlon required for this assessment. Said statements together with any exhibits attached
hereto are true and correct.
f~
slg ture
Senior Planner
Title
October 17. 2005
Date
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HOUSING REHASIUTA110N
- 61 -
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County of Orange Housing and Community Services Dep~ent
Fiscal Year 2006-2007
EXHIBIT 10: ENVIRONMENTAL FORM (continued)
PLEASE PROVIDE ALL KNOWN INFORMATION AS REQUESTED - CHECK ALL BOXES THAT APPLY
(All Acquisition, Rehabilitation and New Construction Activities must Include site Dhotos and
site Dlan.)
Proposed Project Type:
oNew Construction
XXXOAcqulsltlon/Rehabilltation *
DAcqulsltlon
OOther:
*Site specific for Rehabilitation activities will require an Environmental Review for each loan or
grant.
Proposed Site:
Zoning DesIgnatIon: RMD - ResIdential Medium Density General Plan Land Use DesIgnation: Medium
Density Residential
Existing Use(s):
o Other:
o Vacant
. xxtJ Residential
o Commercial
o Industrial
(Specify)
XXXD Acres
o Sq. Ft
Size of Site: 478
Assessor's Parcel No: Multiole Parcels
Age of Existing Structures:
40+
years
Prior Use(s)/Development(s): XXDResidential OIndustrlal
OOther:
TICommerclal
If residential use, number of units:
o Studio # of units_
03 Bedroom # of units
o Proposed xxtJ Existing
o 1 Bedroom # of unlts_ 02 Bedroom # of unlts_
o 4+Bedroom_units
Total Number of Units:
6,600
Total Number of Buildings: _559
Provide a detailed description of surrounding uses: Leisure World is a private, gated senior
community with approximately 9,000 residents in one and two-bedroom housing units. Surr01)]1<!;ng
uses are the Naval Weapons Station, co=ercial and business park, industrial and interstate
highway.
Is current zoning and use appropriate for the proposed site? If not, present a plan for obtaining any
discretionary approvals. YES
HOUSING REHABIUTATION
- 62-
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County of Orange Housing and Community Services Department
Fiscal Year 2006-2007
EXHIBIT lOA: ENVIRONMENTAL FORM (continued)
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Prior Analysis:
Have there been any pr.lor Environmental Reviews completed for the proposed site or project within the
last five (5) years. If yes, please attach copies 6f the Environmental Review. )(}(lJ Yes 0 No
Has the site been Involved in any other proposals previously submitted to this office?
No
xx 0 Yes
o
Title of Prior Proposal:
Applicant's Name:
FY 2005-2005 Leisure World ADA Rehabilitation Program
Citv of Seal Beach
Eventual Result:
o Project Not Funded
)(}(lJ Project
o Project Completed
o Project Cancelled
Funded $ 200.000
Date Completed
Date Cancelled
Describe reasons why project was cancelled: Not Applicable
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HOUSING REHABIlITATION
- 63-
LEISURE WQ.RLD:
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City of Seal Beach
.... Department of Public Works
Engineering-GIS
1 November 2004
L. Boer
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County of Orange Housing and Community Services Departme.ut
Fiscal Year 2006-2007
EXHIBrr 11: LEVERAGING CERTIFICATION
I certify on behalf of
City of Seal Beach
(U8t agency name, and site n.me If applicable)
and attest that all
leveraged sources and amounts contained In this Leveraging Chart have not been previously
used In other project(s). All Information contained In the Leveraging Chart Is true and accurate
to the best of my knowledge.
HOUSING REHABIUTAllON
- 66-
County of Onmge Housing and Co=unity Services Department
Fiscal Year 2006-2007
EXHIBIT 12: CIVIL RIGHTS LAWS COMPLIANCE AND HUD GOOD STANDING
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Please answer the following questions:
1. Has your organization been a past recipient of assistance under a HUO McKinney Act
program or the HUD Single Family Property Disposition Homeless Program?
D XXXXX Yes
D
No
2. If you have been a recipient under either of these programs, has your agency experienced
any project or construction delay, HUD finding or outstanding audit that HUD deems serious
regarding the administration of HUD McKinney Act programs or the HUD Single Family Property
Division Homeless Program?
DYes
D XXXXX No
If you answered "Yes", please explain the circumstances and outcome below.
J.
3. Applicants must be In compliance with applicable civil rights laws and Executive Orders.
Applications will be rejected If your agency has any of the following: (1) Any pending civil
rights lawsuit Instituted by the U.S. Department of Justice; (2) Any noncompliance with civil
rights statutes, Executive Orders or regulations as a result of formal administrative
proceedings, unless the applicant is operating under a HUD-approved compliance
agreement designed to correct the area of noncompliance or is currently negotiating such
an agreement; (3) Any unresolved Secretarial charge of discrimination Issues under Section
810(g) of the Fair Housing Act, as Implemented by 24 CFR 103:400; (4) Any adjudication of _
a civil rights violation In a civil action brought against the Organization by a private -
Individual, unless the applicant is operating In compliance with a court order deSigned to
correct the area of noncompliance or the applicant has discharged any responsibility ariSing
from such litigation; (5) Any deferral of the processing of applications from the sponsor
imposed by HUD under Title VI of the Civil Rights Act of 1964, the Attorney General.'s
Guidelines (28 CFR 50.3) or the HUD Title VI regulations (24 CFR 1.8) and procedures, or
under Section 504 of the Rehabilitation Act of 1973 and HUD Section 504 regulations (24
CFR 8.57). If one or more of these situations exists with your Organization, please atl:llch a
Mef description.
NOT APPLICABLE
)
([)f2
IO/'7/OS-
Date
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HOUSING REHABILITATION
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County of Orange Housing and Community Services Department
Fiscal Year 2006-2007
EXHIBIT 13: SIGNATURES AND ASSURANCES
1. Non-dIscrImination: This organIzatIon will, through all possible means, ensure equal
opportunity for all persons to receive services, to participate In the volunteer structure, and
to be employed regardless of age, handicap, national background, race, religion, or sex. An
existing sectarian nature of the agency shall not suffer Impairment under this agreement,
but participation 11'1 religious observances, rituals or services will not be required as a
condition of receIving food, services, or shelter paid for by this grant.
3. Accountability: We commit this organization, if a grant is received, to proVide all reports to
the County of orange as required; to expend monies only on eligible costs; to keep
complete documentation (copies of all canceled checks, Invoices, receipts, etc.) on all
expenditures for a minimum of three years; to spend all funds and close out the program on
the required date; to return any unused funds to the County of Orange; to cooperate with
monitoring or site vIsits, and; to provide complete documentation of expenses to the County
of Orange, if requested, by the required date.
We affirm that all information In this application Is true and correct to the best of our
knowledge and that the applicant under our authority will execute Its responsibility under
the proposed contract and adhere to all other applicable rules and regulations to the fullest
extent possible. .
3. Non-collusion: This proposal is genuine, and not sham or collusIve, nor made in the interest
or in behalf of any person not herein named; the proposer has not directly induced or
solicited any other proposer to put In a sham proposal, or any other person, firm or
corporatIon to refrain from submitting a proposal; the proposer has not In any manner
sought by collusion to secure for hIm/herself an advantage over any other proposer.
~~~T ~
Autliorized Signature (Chairperson of Board or other Officer)
/d -/7-0S-
Date
~
~~;;7Iar
Date
, Executive Director or comparable officer
John B. Bahorski. Citv Manal!:er
Name and Title
HOUSING REHABIUTATION
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