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HomeMy WebLinkAboutCC Ord 248 1941-01-02 I 1 I (\ ;'t . '; .0':, " ORDINANOE NO. P..Jf tr , -1%0\ :1:0;;0 1 m-l@~ 0-1- ! - OZ · ~ >. all"'" omO 1n-l'TI :;o>!! ,,"0 - m- IIlZ~ O'TIO !!~O {ri~~ AN ORDINANOE OF THE ClITY OF SEAL BEAOH, REGULATING THE PRESERTATION AND,AUDIT or ClLAI~S AND DEMANDS AGAINST THE CITY OF BEAL BEACH; PROVIDING FOR THEIR ALLOWANOE AND REPEALING ALL ORDINANCES IN ClOliFLICT HEREWITH. The Oity Council of the City of Seal Beach, Oaliforni does ordain as follows: Section 1. The word, "demand" as used in this ordinanc shall mean "demand, claim or accountA; and the word "person" shall mean person, publio officer. firm, oorporation, company, or assooiation. Seotion 2. The City Council must not hear, consider, oredit, audit or allow any demand in favor of any person against the city, unless the same is itemized, giving names, dates and particular services rendered, character of work done, number of days engaged, supplies or material furnished, to wh~m, and quantity and price to be paid therefor, duly certified by the claimant as follows: "I oertify that this demand is true and correot; is unpaid and due this claimant in the sum of $ " . and unless the same is presented to and ~iled with the Oity ninety (90) days Clerk of the Cli ty of Seal Beach wi thin/IIl:llS~~ after the last item of the demand accrued. If the Oity Council does not hear or consider a demand for the reason that it is not itemized or certified, the Oity Council shall cause notioe to be given to the olaimant or his attorney of that fact, and such claimant shall have thirty (30) days after such notice within which to have the same itemized and oertified. Section 3. No demand shall be audited, passed upon or allowed by the City Council unless made out as prescribed in this ordinanoe and presented to, and filed with the City Olerk three (3) houre prior to the time of the meeting of the City Oouncil it which it is asked to be allowed. r , Ordinance Number . " 'I Section!j.. All demands authorized by any Department of the City, or chargeable to any Department, shall, before pre- sentation to and filing with the City Clerk, be presented to the head of suoh department, who shall note thereon the date received, promptly check and verify the same, and, if found authorized, correct and legal, shall endorse thereon over his signature, "Approved by me 19 II, and shall forthwi th forward the same, bearing his endorsement thereon, to the Oity Olerk. I All demands against the ci ty whioh heads of departments decline to approve and all demands growing out of matters not contracted for by any department of the city shall be presented to and filed with the City Clerk. Section 5. Upon the presentation of any demand, the City Clerk shall cause the same to be stamped showing the date and time of filing, and shall examine and verify it as to its Validity, accuracy, certification, and required previous ap- provals, and shall prepare for al'prOVal, without signing, a warrant upon the City Treasurer representing such demand, which warrant shall specify in whose favor it is drawn, the purpose for which it is drawn, and the amount thereof, together with the name of the fund and of the bank out of which it is payable when executed and approved. He shall note such demands and warrants upon a register book of demands and warrants, setting forth the number of the demand and warrant, in whose favor the warrant is drawn, and the amount thereof, together with dates and the name of the fund and of the bank out of which the warrant is payable. Bection 6. All demands approved or disanproved by the City Clerk shall be forwarded, together with the register book of demands and warrants, including separate sheet of disapproved demands if any, to the Finance Committee of the Oity Council, who shall audit the same, and if found authorized, correot and I 2. . Ordinance Numb~ I legal, shall signify by their signa~ures u~on the register book of demands and warrants, those demands which 'are approved or disapproved by the Finance Committee. The Finance Oommittee shall then cause all demands approved or disapproved by the Finanoe Oommittee, together with the register book of demands and warrants, including separate sheet of disapproved demands, if any. togetqer with the supporting documents, to be returned to the City Clerk who shall present the B ame to the Oi ty Oouncil for audit and allowanoe or disallowance. Section 7. All demands so presented. shall be audited by , the City Oouncil. and, if found authorized. correct and legal, shall be allowed by the Oity Counoil and ordered paid. Such aotion of the Council shall be evidenced by resolution entered in its minutes, stating the numbers of the demands allowed and the total amount thereof and the numbers and total amount of . those disallowed. Seotion I!l. Upon the allowance of demands by the Oi ty Oounoil, the Mayor shall draw and exeoute. and the City 'Olerk shall oountersign, the warrants upon the Treasurer, so prepared as aforesaid, for all demands so allowed by the City Counoil, and whioh appear upon the register book of Demands and Warrants. Section 9. The register book of demands and warrants 'herein referred to shall be prepared and placed on file in the office of the City Olerk nct later than the first and third Thursdays of each month. Beotion 10. Nothing in this ordinance shall be oon- strued as preventing the payment by the Oity Treasurer of the bonded indebtedness of the, city and the inter~st coupons there- of or payment on account of street improvement bonds and oou- pons in accordance with the laws authorizing the issuance of bonds. \.1 I 3. " I I' I, /l '-, . .. .,~ . . Ordinance NUWher, Section 11. All ordinances and parts of ordinanoes in oonflict herewith are hereby repealed. Section 12. The Oity Olerk shall certify to the adoption of this ordinance and oause the same to be published once in the Seal Beach Post & Wave, a daily newspaper, printed and published in the Oity of Seal Beach, California. " Adopted and 1 94L. approved this ~ ~ day of -r~ fI"~, ' f~ ATTEST: ()/~, ~~ Oi ty erk OITY OF SEAL BEACH, STATE OF OALIFOR:UA. ) : BS ) I, Ollie B. Padriok, Oity Clerk in and for the City of Seal Beaoh. Oalifornia, hereby oertify that the above and fore- going is a true and correct copy of Ordinance No. tll/-f adopted by the Oity Council Ja......~.. ~~. ~ fcKlowing vote: AYES: ,hu_...{ 1d.k-. 'h1~.JI_...v Mrf...AJJ ~ of the Oity of Seal Beach in regular session, , 19!I..L, and that same Was passed by the NOES: 1I'.ht.l) . ABSENT: ~.IJ Witness my hand and the official sea~ of the City of Beal Beach. ~~!tf!c(fS..'.;.,~ I further certify that the same was published by one insertion in the Seal Beacp Post & Wave, a newspaper printed and oirculated in the City of Seal Beaoh, in the issue of , 19_. Qity Clerk. lj..