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HomeMy WebLinkAboutCC AG PKT 2007-12-10 # I e AGENDA REPORT DATE: December 10, 2007 TO: Honorable Mayor and City Council FROM: David N. Carmany, City Manager SUBJECT: RESOLUTION NO. . A resolution of the City Council of --the City of Seal Beach approving amendments to the Classification Plan and amending the classification specification of the positions of Director of Public Works/City Engineer and Assistant City Engineer to separately establish the classifications of Director of Public Works and City Engineer, and to eliminate the classification of Assistant City Engineer_ SUMMARY OF REQUEST: e The purpose of this report is to request Council adoption of a resolution approving amendments to the Classification Plan and job specification of the positions of Director of Public Works/City Engineer and Assistant City Engineer to separately establish the classifications of Director of Public Works and City Engineer, and to eliminate the classification of Assistant City Engineer. BACKGROUND: With the recent vacancies in the positions of Director of Public Works/City Engineer, Assistant City Engineer, and Associate Engineer, the Appointing Authority (City Manager) took the opportunity to evaluate the position specifications and distribution of labor for the three positions. The City's Public Works Department is a department with a recent high volume of work in different areas such as engineering, streets, water, sewer, and landscape. In the near term future the volume of capital projects will decline and, for that reason, we intend to not immediately fill the Associate Engineer position while the workload is further evaluated. In addition to the day- to-day operation and maintenance of public works services, time, effort, commitment, and diligence is also required in addressing issues that needs Coastal Commission approval. It was detennined that the Department would be better served by splitting the duties of the Director of Public Works/City Engineer into two positions, Director of Public Works and City Engineer, including the duties of the Assistant City Engineer position in the City Engineer position, and eliminating the position of Assistant City Engineer. This would assist the Director e in providing greater short-term and long-term planning for the department as a whole, while S7296,0317\1017336v2,doc Agenda Item I _ e e engineering services would be enhanced consolidating the duties and leadership of the Engineering Division to a dedicated position. FINANCIAL IMPACT: There is no fiscal impact for the amendments. RECOMMENDATION: It is recommended that the City Council adopt the following resolution: - 1. Resolution No. - "A resolution of the City Council of the City of Seal Beach approving amendments to the Classification Plan and amending the classification specification of the positions of Director of Public Works/City Engineer and Assistant City Engineer to separately establish the classifications of Director of Public Works and City Engineer, and to eliminate the classification of Assistant City Engineer." APPROVED: ~~- David N. carmm!" City Manager Attachments: Resolution Number Position Specification - Director of Public Works Position Specification - City Engineer '. 2 S7296-0317\1017336v2,doc RESOLUTION NUMBER _ A RESOLUTION OF THE CITY COUNCn. OF THE CITY OF SEAL BEACH APPROVING AMENDMENTS TO THE CLASSIFICATION PLAN AND AMENDING THE CLASSIFICATION SPECIFICATION OF THE POSITIONS OF DIRECTOR OF PUBLIC WORKS/CITY ENGINEER AND ASSISTANT CITY ENGINEER TO SEPARATELY ESTABLISH THE CLASSIFICATIONS OF DIRECTOR OF PUBLIC WORKS AND CITY ENGINEER, AND TO ELIMINATE THE CLASSIFICATION OF ASSISTANT CITY ENGINEER WHEREAS, the Personnel Officer evaluated the distribution of 1abor of the Public Works Department; and WHEREAS, amending the classification specifications for certain positions improves the distribution of labor; and WHEREAS, the amendments and changes have no fiscal impact. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Seal Beach does hereby approve the following amendments and additions to position titles in the classification plan: e A) B) C) D) E) The title of Assistant City Engineer is hereby amended to City Engineer. The title of Director of Public Works/City Engineer is hereby amended to Director of Public Works. The Classification Specification for the position of Director of Public Works, attacbed hereto as Exbibit "A", is hereby approved. The Classification Specification for the position of City Engineer, attached hereto as Exhibit "B", is hereby approved. The position of Assistant City Engineer is hereby eliminated from the Classification Plan, Wherever any reference is made to "Assistant City Engineer" in the Classification Plan, it shall hereinafter mean and refer to the City Engineer. PASSED, APPROVED and ADOPTED by the City Council of the City of Seal Beach at a regular meeting held on the 10th day of December. 2007 by the following vote: AYES: Councilmember NOES: Councilmember ABSENT: Councilmember ABSTAIN: Councilmember Mayor ATI'EST: City Clerk STATEOFCAUFORNIA } COUNTY OF ORANGE } SS CITY OF SEAL BEACH } e I, Linda Devine, City Clerk of the City of Seal Beach, CaIifomia, do hereby certify that the foregoing resolution is the original copy of Resolution Number _ on file in the office of the City Clerk, passed, approved, and adopted by the City Council of the City of Seal Beach at .."gular meeting thereof held on the 10th day of December. 2007. City Clerk _ e e CITY OF SEAL BEACH DIRECTOR OF PUBLIC WORKS Class specifications are intended to present a descriptive list of the range of duties perfonned by employees in the class. Specifications are not intended to reflect all duties performed within the job. DEFINITION: To plan, direct; manage and oversee the activities and operations of the Public Works Department including engineering services and inspections, building, street and sewer maintenance activities and contract administration; to coordinate assigned activities with other departments and outside agencies; and to provide highly responsible and complex administrative support to the City Manager. SUPERVISION RECEIVED AND EXERCISED: · Receives general administrative direction from the City Manager. · Exercises direct supervision over supervisory, professional, technical and clerical staff, ESSENTIAL FUNCTION STATEMENTS Essential responsibilities and duties may include, but are not limited to the following: Essential Functions: · Assume full management responsibility for all department services and activities including engineering services and inspections, building, street and sewer maintenance activities and contract administration; recommend and administer policies and procedures. · Manage the development and implementation of departmental goals, objectives, policies and priorities for each assigned service. · Establish, within City policy, appropriate service and staffing levels; monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; 'allocate resources accordingly. · Plan, direct and coordinate, through subordinate level staff, the Public Works Department's work plan; assign projects and programmatic areas of responsibility; review and evaluate work methods and procedures; meet with key staff to identify and resolve problems. · Effectively articulate city visions, mission and goals with team members, co-workers and customers; support a clear, customer-focused vision. · Prepare a variety of reports, contracts and correspondence. · Assess and monitor workload, administrative and support systems, and internal reporting relationships; identify opportunities for improvement; direct and implement changes. · DevClop and coordinate the formulation of long-range planning including financial and Capital hnprovement Plans. e e e CITY OF SEAL BEACH DIRECfOR OF PUBUC WORKS · Administer and coordinate engineering design, contract administration surveying, inspection, · Property management and construction of public and private projects. · Supervise, administer and coordinate departmental contracted services. · Oversee various City maintenance activities including those for City parks, streets, buildings, beach & pier, traffic signals, vehicle fleet program, storm drains, sewers and wastewater collection systems. - Select, train, motivate and evaluate assigned personnel; provide or coordinate staff training, work with employees to correct deficiencies; implement discipline and termination procedures. · Oversee and participate in the development and administration of the department budget; approve the forecast of funds needed for staffing, equipment, materials and supplies; approve expenditures and implement budgetary adjustments as appropriate and necessary. · Explain, justify and defend department programs, policies and activities; negotiate and resolve sensitive and controversial issues. · Represent the Public Works Department to other departments, elected officials and outside agencies, coordinate assigned activities with those of other departments and outside agencies and organizations. · Provide staff assistance to the City Manager; participate on a variety of boards, commissions and committees; prepare and present staff reports and other necessary correspondence. · Attend and participate in professional group meetings; stay abreast of new trends and innovations in the field of engineering and public works administration. · Respond to and resolve difficult and sensitive citizen inquiries and complaints. · Perform related duties and responsible as required. QUALIFICATIONS Knowlede:e of: · Operations, services and activities of a comprehensive public works and engineering program. · Principles and practices of civil engineering. · Operations and services of a public works maintenance program. · Methods, techniques, materials and equipment utilized in public works construction projects. · Principles and practices of program development and administration. · Principles and practices of municipal budget preparation and administration. · Principles of supervision, training and performance evaluation. · Pertinent Federal, State and local laws, codes and regulations. Abilitv to: · Manage and direct a comprehensive public works and engineering program. · Develop and administer departmental goals, objectives and procedures. · Analyze and assess programs, policies and operational needs and make appropriate adjustments. Identify and respond to sensitive community and organizational issues, concerns and peeds. · Plan, Organize, direct and coordinate the work of lower level staff · Delegate authority and responsibility. e e e CITY OF SEAL BEACH DIRECTOR OF PUBUC WORKS Abilitv to (continued) · Select, supervise, train and evaluate staff. · Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals. · Research, analyze and evaluate new service delivery methods and techniques. · Administer and coordinate engineering design, surveying and inspection. · Supervise, administer and coordinate departmental contracted services. · Prepare clear and concise administrative and financial reports. · Prepare and administer large and complex budgets. · Interpret and apply applicable Federal, State and local policies, laws and regulations. Communicate clearly and concisely, both orally and in writing. · Establish and maintain effective working relationships with those contacted in the course of work. Maintain physical condition appropriate to the performance of assigned duties and responsibilities. . EXPERIENCE AND TRAINING GUIDELINES: Any combination of experience and training that would likely provide the required knawledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Exoerience: Seven years of increasingly responsible public works administration experience including five years of management and administrative responsibility. Trainine:: Equivalent to a Bachelor's degree from an accredited college or university with major course work in civil engineering, public administration or a related field. Master's Degree highly desirable. License or Certificate: Possession of a valid driver's license. '. e e e CITY OF SEAL BEACH CITY ENGINEER Class specifications are intended to present a descriptive list of the range of duties performed by emplayees in the class. Specifications are not intended to reflect all duties performed within the job. DEFINITION To plan, organjze, coordinate and direct the activities of the Engineering Division of the Public Works Department; to administer all aspects of the design and construction of capital improvement projects in the City; oversee professional services contracts and maintenance contracts; and to provide highly responsible and complex support to the Director of Public Works. SUPERVISION RECEIVED AND EXERCISED . Receives general direction from Director of Public Works. . Exercises direct supervision over assigned personnel. ESSENTIAL FUNCTION STATEMENTS Essential and other imponant responsibilities and duties may include. but are not limited to the following: Essential Functions: · Administer design and construction contracts for capital improvement projects, including negotiation of contracts, presentations before boards and commissions, project inspection and oversight of project expenditures. · Develop and implement proactive management systems, procedures and standards for program evaluation, · Recommend and participate in setting policy, prioritizing projects and implementing related decisions. · Manage the development and implementation of goals, objectives, policies and priorities for assigned service area, review and evaluate work methods and procedures. · Manage professional, operational, and clerical staff as well as technical and skilled workers · Direct the preparation and administration of the division budget, and monitor authorized expenditures. · Direct the preparation of a variety of studies and reports relating to current and future public infrastructure, facility and utility operation needs; develop specific proposals and recommendations to meet these needs; provide technical assistance to staff. · Represent Public Works department to other departments and outside agencies, coordinate assigned activities with those of other departments and outside agencies and organizations. · Respond to and resolve difficult and sensitive citizen inquiries and complaints. S7296-0317\1017329v2,doc e e e CITY OF SEAL BEACH CITY ENGINEER · Attend and participate in professional group meetings; stay abreast of new trends and innovations in field of engineering and public works administration. · Ensure compliance with pertinent Federal, State and local codes, laws and regulations. · Serve as the City's traffic engineer. · Review proposed private development projects for compliance with established policies/regulations. · Develops conditions of approval for private development projects. · Perform other related duties as required. QUALIFICATIONS: Knowledl!e of: . Contemporary methods, techniques, principles and practices of public administration and local government operations related to public works and engineering operations. . Construction principles and practices in the public works industry. . Principles of organization, administration, budget, financial and personnel management. Project management systems, purchasing procedures and inventory techniques. . Research techniques, methods and procedures and report presentation; computer use and techniques; proper interpretation and decision-making in accordance with laws, rules and polices. . Pertinent Federal, State and local laws, codes and regulations, such as CEQA, NPDES and State/County water quality guidelines. Abilitv to: . Select, supervise, motivate, train and evaluate personnel. . Communicate clearly and concisely, both orally and in writing. . Establish and maintain cooperative working relationships with those supervised and contacted in the course of work. . Plan, communicate, delegate and monitor a variety of concurrent projects, prepare, maintain and interpret records and reports. . Evaluate operations and problems, recommend and implement efficiency and productivity improvements. - Administer and oversee operation of citywide GIS system, and implement and manage computerized maintenance management systems. EXPERIENCE AND TRAINING GUIDELINES Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Exnerience: Six years of increasingly responsible management experience in public works or related field. Traininl!: A Bachelor's degree from an accredited college or university with major course work in civil engineering, or a related field is required. Master's Degree is highly desirable. S7296.0317\1017329v2,doc 2 e e e CITY OF SEAL BEACH CITY ENGINEER License or Certificate: . Possession of registration as a Professional Civil Engineer in the State of California. If the applicant does not possess the State registration, the applicant must have the ability to obtain, and successfully obtain, registration as a Professional Civil Engineer in the State of California within six months of initial hiring. . Possession of a valid driver's license. WORKING CONDITIONS: Environmental conditions: Office environment with occasional field inspections. Phvsical Conditions: Essential and marginal functions may require maintaining physical condition necessary for sitting or standing for long periods of time. S7296-!l317\10l7329v2,doc 3