HomeMy WebLinkAboutCC AG PKT 2007-12-10 # P
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AGENDA REPORT
DATE:
December 10, 2007
TO: Honorable Mayor and City Council
THRU: David N. Carmany, City Manager
FROM: Vince Mastrosimone, Director of Public Works,
SUBJECT: ACCEPTANCE OF BLUEBELL PARK IMPROVEMENTS,
:PROJECT NO. 50206
SUMMARY OF REQUEST:
City Council Action to adopt the attached Resolution No. _ and formally accept the
completion of Bluebell Park Improvements, Project No. 50206.
BACKGROUND:
At the July 23, 2007 Council Meeting, City Council awarded a contract to Hondo Company, Inc.
for improvements to Bluebell Park. The scope of the work included providing all necessary
labor, equipment, and materials to move the playground equipment to the back of the park,
replace the fencing with a lower fence, save the trees (after analysis by a Licensed Arborist), and
plant the front area with sod.
During construction it was determined that the project was proceeding under-budget which
allowed the City to repave the basketball court which had been previously omitted to stay within
the budget. The Contractor provided an estimate to repave the court which was too high. Staff
received an additional two estimates from outside companies and hired the Paveway, Inc., at the
lowest cost, to perform the repaving. The work consisted of removing the existing, worn asphalt
and repaving, resealing and repainting the court.
Additionally, the City removed the hydro-seeding from the contract with Hondo Company. This
item needed to be coordinated with the scalping of the existing grass field which was held off
until after the basketball court was repaved and all recreation activities concluding for the
season. The City was able to bring in its contracted landscaper to complete this work while the
contractor was able to avoid a long delay for completing the last remaining item of construction.
The project is now complete and has been accepted by the Director of Public Works.
FISCAL IMPACT:
There ia no General Fund Impact. Funds are available within the Project 50206 of the approved
Capital Improvement Program in the amount of $250,000 for design, construction, and
construction management. State Proposition 40 Grant Funds are being used for this project. The
original General Fund designation was exchanged for grant funding.
Agenda Item I'
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The original contract amount with Hondo Company, Inc. was $169,431.50. After change orders
with Hondo Company Inc., their finaJ construction cost was $166,040.50. Additional change
orders for the entire Bluebell Park site construction totaled to $11,435.62. The final cost of the
project including design, construction, and construction management is:
. Construction:
. Design
. Inspection
$180,867.12
$ 20,934.27
$ 25,000.00
The total project cost is $226,853.77.
RECOMMENDATION:
:
It is recommended that the City Council:
1. By resolution, determine the work has been completed in accordance with the
contract documents and declare the work to be accepted and the total amount of the
contract is in the sum of $166,040.50.
2. Direct the City Clerk, within ten (10) days from the date of acceptance; file a "Notice
of Completion" with the Orange County Recorder.
3. Direct City staff, upon expiration of the thirty-five (35) days from the filing of the
"Notice of Completion," to make the retention payment to Hondo Company, Inc. in
the amount of$16,604.05.
~BY'~
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.....a 1.. Spit.. . . - - -
Associate Engineer
Reviewed By:
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Michael Ho, P .E.
Assistant City Engineer
NOlED AND APPROVED:
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David N. Carmany
City Manager
Attachment:
Resolution No. _ Accepting Project
Notice of Completion
RESOLUTION NUMBER
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A RESOLUTION OF THE CITY COUNCll. OF THE CITY OF
SEAL BEACH DECLARING WORK TO BE COMPLETED AS TO
PLANS AND SPECIFICATIONS FOR PROJECT #50206
BLUEBELL PARK IMPROVEMENTS ENTERED INTO
BETWEEN CITY OF SEAL BEACH AND HONDO COMPANY,
INC.
WHEREAS, on the July 23, 2007 City Council Meeting, the City of Seal Beach entered
Into a contract with Hondo Company, Inc. for the Bluebell Park
Improvements Project; and
WHEREAS, the Contractor has asserted all work required as set forth in the contract
, documents has heen completed; and
WHEREAS, California Govemment Code Section 20104.5 requires the prompt payment
by Public Agencies to contractors when work has been completed; and
WHEREAS, the Director of Public Works has detennined that the work is complete in
accordance with the contract documents; and
WHEREAS, Califomia Civil Code Section 3093 outlines the procedure for a Public
Agency to complete a "Notice of Completion" and file with the Orange
County Recorder
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SEAL BEACH DOES
HEREBY RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:
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Section 1.
That the work required to be performed by said Contractor has been
completed.
That the tolal cost of said work is in the amount of $166,040.50.
That the work is hereby accepted and approved.
It is further ordered that a "Notice of Completion", be filed on behalf of
the City in the Office of the Orange County Recorder within 10 days of
the dale of this resolution.
Section 2.
Section 3.
Section 4.
PASSED, APPROVED and ADOPTED by the City Council of the City of Seal Beach at
a regular meeting held on the 10th day of December. 2007 by the following vote:
A YES: Councilmember
NOES: Councilmember
ABSENT: Councilmember
ABSTAIN: Councilmember
Mayor
ATTEST:
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City Clerk
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Resolution Number xxxx
STATE OF CALIFORNIA
COUNTY OF ORANGE
CITY OF SEAL BEACH
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!, Linda Devine, City Clerk of the City of Seal Beach, California, do hereby certify that
the foregoing resolution is the original copy of Resolution Number _ on file in the
oftice of the City Clerk, passed, approved, and adopted by the City Council of the City of
Seal Beach at a regular meeting thereof held on the lOth day of December. 2007.
<;ity Clerk
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RECORDING REQUESTED BY
AND WHEN RECORDED MAll. TO
CITY OF SEAL BEACH
Attn: City Clerk
211 - 8th Street
Seal Beach, CA 90740
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Space of above this line for Recorder's use.
... No Recording Fee Pursuant to Government Code Section 6103, 27383 ....
NOTICE OF COMPLETION
Notice pursuant to Civil Code Section 3093, must be filed within 10 days after completion.
Notice is hereby given that:
The undersigned is owner or corporate officer of the owner of the interest or estate stated below in the
property hereinafter described:
The full name of the owner is: Citv of Seal Beach
The address of the owner is: Citv of Seal Beach. 211 8"' Street. Seal Beach. CA 90740
The nature of the interest or estate of the owner is; In fee. The Citv of Seal Beacb.
A work of improvement on the property hereinafter is described as substantially completed on October
23.2007. The work was: Bluebell Park Imorovements. Proiect 50206.
The name of the contractor, for such improvement was: Hondo Comoanv. Inc. The date of the
Contract Award was: Julv 23. 2007.
The property on which said work of improvement was completed in the City of Seal Beach, County of
Orange, State of California, and is described as follows: Bluebell Park.
Date:
Signature of owner or corporate officer of owner
named in paragraph 2 or his agent.
VERIFICATION
I, the undersigned, say: the Director of Public Works declarant of the foregoing notice of completion; have
read said notice of completion and know the contents thereof; the same is true of my own knowledge.
I declare under penalty of peljury the foregoing is true and correct.
Executed on
, 2007, at Seal Beach, California.
(Date of Signature)
Director of Public Works