HomeMy WebLinkAboutCC AG PKT 2008-01-14 #H
AGENDA REPORT
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DATE:
January 14, 2008
TO: Honorable Mayor and City Council
THRU: David N. Carmany, City Manager
FROM: Robbeyn Bird, DIrector of Administrative ServiceslTreasurer
SUBJECT: Authorize New Check Signatures and Authorize Director
of Administrative Services to Act as Agent to Claim
Unclaimed Property Held by the California State
Controller's Office
SUMMARY OF REQUEST:
Staff requests CouncIl rescmd resolution 5560 and approve the attached resolutIon that
provides authonzatIon to sign demands and checks for WIthdrawal of funds on deposit
WIth the Bank of America and give authority to the Director of AdmInistrative
ServlceslTreasurer to act as the authorized agent to claIm "UnclaImed Property" from the
California State Controller's Office.
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BACKGROUND:
WIth the appomtment of a new Director of AdmInistrative ServiceslTreasurer the current
authonzed signatures to sign demands and checks for wIthdrawal of funds on depOSIt
with the Bank of America need to be changed. The attached resolution rescmds the pnor
resolution and IdentifIes the authonzed signatures of the Mayor, the City Manager, the
DIrector of AdminIstratIve ServlcesITreasurer and CIty Clerk. In additIon, the City of
Seal Beach at times pursues claims of "unclaimed property" being held by the CalIfornia
State Controller's Office. The requirements mclude a letter of authonzation with the
names of officers or offiCIals With authonty to sign and claim "unclaImed property" on
behalf of the CIty of Seal Beach.
RECOMMENDATION:
CouncIl approve the attached resolution that provides authonzation to sign demands and
checks for withdrawal of funds on deposit WIth the Bank of America and authonze the
DIrector of Administrative ServiceslTreasurer to act as agent on behalf of the CIty of Seal
Beach to submit claims for "unclaimed property" held by the California State
Controller's Office.
NOTED AND APPROVED:
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~Iofi'- ~
Robbeyn Ird
DIrector of Admimstrative ServicesITreasurer
~- -
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David N. Carmany
CIty Manager
Agenda Item II
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RESOLUTION NUMBER_
A RESOLUTION OF THE CITY COUNCn. OF THE CITY OF
SEAL BEACH, CALIFORNIA, PROVIDING AUTHORIZATION
TO SIGN DEMANDS AND CHECKS FOR THE WlTHDRA WAL
OF FUNDS ON DEPOSIT WITH THE BANK OF AMERICA,
AUTHORIZING ALTERNATE SIGNATURES, AUTHORIZING
DIRECfOR OF ADMINISTRATIVE SERVICES TO ACT AS
AGENT FOR THE CITY TO CLAIM UNCLAIMED PROPERTY,
AND RESCINDING RESOLUTION NUMBER 5560
WHEREAS, there arc certam funds of the CIty of Seal Beach on depOSit With the Bank
of Amenca, and
WHEREAS, It IS des1Illble to protect the funds of the CIty of Seal Beach from
unauthonzed dIsbursement through the use of fraudulent Signatures, and
WHEREAS, Charles J. Antos IS the duly elected Mayor of the City of Seal Beach,
DaVid N Carmany IS the duly appomted City Manager, Robbeyn Bml IS the duly
appomted DIrector of Adnumstrabve ServlceslTreasurer and Linda Devme IS the duly
elected City Clerk of the City of Seal Beach; and
NOW, THEREFORE, THE CITY COUNCil. OF THE CITY OF SEAL BEACH DOES
HEREBY RESOLVE
Secbon I.
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Secbon 2.
Secbon 3
Section 4.
Secbon 5.
Section 6.
All demands, checks and drafts of the City of Seal Beach reqwre two
authonzed signatures.
That the SIgnature of Charles J. Antos, DaVid N. Carmany, Robbeyn Bud
and Lmda Devme are the authorized signatures reqwred on demands,
checks, and drafts of the City of Seal Beach addressed to the Bank of
Amenca authonzing the Withdrawal of funds of the City of Seal Beach on
depoSit With SBld bank, and said persons arc authonzed and directed to
Sign such documents and signature cards as may be required by said bank
m order that SBld bank is authonzed to honor demands and checks and
drafts of the City of Seal Beach for the Withdrawal of funds on deposit in
SBld bank.
That m lieu of two personal signatures appeanng upon any demand,
check, or draft for the CIty of Seal Beach, a facsllDlle signature plate may
be ubllzed beanng the reproducbon of two of the appropnate signatures
herem before Bllthonzed.
That Robheyn Bini, DlI'Octor of Adnumstrabve Servicesrrreasurer act as
the authonzed agent to clBlID "unclBlmed property" on behalf of the City
of Seal Beach
Resolubon No 5560 is hereby rescmded.
The Clly Clerk shall ce11lfy to the passage and adopbon of tins resolubon
and IS authonzed and directed to deliver to said Bank of Amenca, a
Ce11lfied copy thereof
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BE IT FURTIiER RESOLVED 1lIAT during penods of absence mcurred by DaVid N.
Carmany and Robbeyn BIni, the signature of I.mda Devme, CIty CleIk, shall be
authonzed to appear on the instruments descnbed above
Resolution Number
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PASSED, APPROVED, AND ADOPTED by the City Council of the City of Seel Beech
On the ~ day of January. 2008 by the followmg vole:
A YES Council Memben
NOES. Council Members
ABSENT. Counal Memben
ABSTAIN: Council Memben
Mayor
ATI'EST:
City Clerk
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STATEOFCAUFORNIA )
COUNTY OF ORANGE ) SS
CITY OF SEAL BEACH )
I, unda Devme, City Clerk of Seal Beach, Cahfomla, do hereby cerl1fy that the
foregomg resolubon .s the ongmal copy of ResoIul1on Number _on file 10 the office
of the CIty Clerk, passed, approved, and adopted by the C.ty Council of the C.ty of Seal
Beach, at a regular meetmg thereof held on the 14th day of Januarv ,2008
C.ty Clerk
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