HomeMy WebLinkAboutCC AG PKT 2008-02-11 #N
AGENDA STAFF REPORT
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DATE:
February 11, 2008
TO: Honorable Mayor and City Council
FROM: David Carmany, City Manager
BY: Andrew J. Tse, Personnel Manager
SUBJECT: A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF SEAL BEACH APPROVING THE RENEWAL
AGREEMENT FOR SPECIAL SERVICES BETWEEN
THE CITY OF SEAL BEACH AND CORPORATE COST
CONTROL
SUMMARY OF REQUEST:
Staff requests that Council adopt the proposed resolution and approve the Renewal
Agreement for Services with Cozporate Cost Control.
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BACKGROUND:
Corporate Cost Control (CCC) is a third party administrator that assists the City in
handling Unemployment Claim cases. CCC interacts with the State Employment
Development Department (BOD) on the City's behalf in processing and protesting
claims. CCC would also attend hearings on the City's behalf on any contested claims.
FINANCIAL IMPACT:
The renewal membership fee for the third party administrator is $300 per quarter, or
$1,200 per year.
RECOMMENDATION:
That the City Council authorizes the City Manager to execute the agreement and approve
Resolution Number Services with Corporate Cost Control.
NOTED AND APPROVED:
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David Carmany, ity Manager
Attachment: Resolution
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Agendaltem~
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RESOLUTION NUMBER
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEAL
BEACH APPROVING THE AGREEMENT FOR SPECIAL
SERVICES BETWEEN THE CITY OF SEAL BEACH AND
CORPORATE COST CONTROL
WHEREAS, Corporate Cost Control (CCC) Is a third party administrator that
handles the CIty's Unemployment claims; and
WHEREAS, CCC interacts with the State Employment Development Department
(EDD) on the City's behalf In processing and protesting claims; and
WHEREAS, CCC appears on the City's behalf before the EDD on any contested
claims.
NOW, THEREFORE, the City Council of the City of Seal Beach hereby resolves:
Section .1. The agreement for special services Is hereby approved, and the
City Manager Is hereby authorized to execute the agreement.
PASSED, APPROVED, AND ADOPTED by the City Council of the City of Seal
Beach on the 11th day of Februarv .2008 by the lollowlng vote:
AYES: Council Members
NOES: Council Members
e ABSENT: Council Members
ABSTAIN: Council Members
Mayor
ATTEST:
City Clerk
STATE OF CALIFORNIA }
COUNTY OF ORANGE } SS
CITY OF SEAL BEACH }
I, Unda Devine, City Clerk of Seal Beach, Califomla, do hereby certify that the
foregoing resolution Is the original copy of Resolution Number on file In
the office of the City Clerk, passed, approved, and adopted by the City Council of
the City of Seal Beach, at a regular meeting thereof held on the 11th day of
Februarv . 2008.
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City Clerk
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ADDENDUM: ORIGINAL AGREEMENT
RENEWAL AGREEMENT
CLIENT NAME AND ADDRESS
City of Seal Beach
211 8th Street
Seal Beach, CA 90740
ACCOUNT NUMBER{S)
CA 93205169
It Is clearly understood that none of the services shall in any way imply or constitute the offering or the
providing of legal services or opinions. It is also understood that this agreement Is the same as the
original contract with no changes unless specifically stated below and it acts only as a continuation of
the original agreement.for 12 month(s).
UNEMPLOYMENT COMPENSATION MANAGEMENT SERVICES
PART I - Claims Management
PART II - Education Management
PART III - Audit Management
PART IV - Acquisitions, Diverstltures and increased activity that occurs during this contract period
will be reviewed by CCC Management. CCC will discuss these Issues with the client
prior to taking any type of corrective modification.
CANCELLATION POLICY
Either the Client or the Company may terminate this agreement by giving the other party thirty (30)
day's advance notice.
This agreement shall be effective from 1/112008 to 12/3112008. Client shall make quarterly payments
at the beginning of each three months in the amount of $300.00.
Corporate Cost Control, Inc.
City of Seal Beach
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Autho~zed Signature
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AGREEME~T FOR UNEMPLOYMENT COST MANAGEMENT SERVICES
CORPORATE COST CONTROL, INC. (Hereinafter referred to as the "Company"), whose
corporate offices are located at 9550 Forest Lane, Suite 300, Dallas, Texas 75243, shall provide
the lollowing Unemployment Compensation Management Services under the terms of this
agreement lor:
CLIENT NAME
CITY OF SEAL BEACH
211 alii Street
Seal Beach,CA 90740
ACCOUNT NUMBERISl
932-0516-9
It Is clearly undel'8tood that none of the services ehallln any way Imply or constitute the
offering or the providing of legal services or opinions. It Is also understood that the
servlcee provided by the Company are dependent upon the timely transmittal by the Client
to the Company of all unemployment claim noUces. forms and other pertinent claim or tax
Information sent'by the state agenclee to the Client.
UNEMPLOYMENT COST MANAGEMENT SERVICES
PART I
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PART II
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Claims Management
A.
The Company shall process lor the Client all unemployment compensation
claims, at ell levels of protest or appeal, lor the accounl(s} under contract,
dealing directly with the state agencies on behalf of the Client.
The .Company shall provide hearing guidance to the Client in determining the
proper individual, necessary documentetlon and other pertinent guidelines to
best assist the Client In all appeals hearings belore all state agencies. It is
recognized that the Client has sole discretion as to the final action taken and the
state agencies as to final jurisdiction.
B.
Education Management
A
The Company Shall conduct one educational seminar per year lor the Client to
educate management and supervisory personnel about rules and regulations
pertaining to a claimant's unemployment compensation eligibility, progressive
discipline, documentation, potential tax liability, and other valuable guidelines to
help protect the Client against unwarranted unemployment claims and benefit
charges. The seminar may be substituted lor another subject at the Clienfs
requesl This seminar will be scheduled at a mutually convenient time and of
appropriate duration. Should the Client request an additional semlnar(s), a flat
fee lor the training, as well as tra.vel expenses, will be negotiated at that time.
The Company shall consult with the Client, whenever necessary or requested
to do so, to advise on procedures pertaining to the control and reduction of
unemployment tax liability. .
The Company shall inform the Client of significant changes to unemployment
compensation laws, regulations, and Interpretations thereof.
The Company shall review the Clienfs existing written policy handbook, manual
or rules, et the Cllenfs request, to provide guldence and inlormation that
pertains to the control and reduction of unemployment compensation liability.
The Company shall present to the Client a written management report on both a
semi-annual and annuel basis. The report shall describe the unemployment
activity in the Client's accounl(s} and results of the Company's services for the
Client.
B.
C.
D.
E.
e PART 11\ 00 Audit Management
A. The Company shall Initiate and maintain an audit of the Client's unemployment
benefit charges. The audit shall consist of the validation of all benefit charges to
the Client's account(s} and the corresponding unemployment claims; checking
lor erroneous, Incorrect and unwarranted charges. The Company shall file, lor
the Client, all necessary requests, protests and appeals for credit to the Client's
tax account(s} with the appropriate state agency departments lor all erroneous,
incorrect and unwarranted charges uncovered in the audit.
B. The Company shall make a recommendation to the Client regarding the
feasibility of a voluntary contribution to reduce the Client's U.1. tax rate(s}.
PART IV 0 Miscellaneous
A. Information made available to the Company is considered confidential. The
Company will not use any Inlormatlon submitted by the Client for any reason
of purpose other than those intended by the agreement Any release of
inlormatlon by the Company to any entity other than a State Agency will
be at the sole discretion of the Client.
B. This agreement shall be construed under and In accordance with the laws of the
Slate of Texas.
C. ' Acquisitions, Divestitures and increased activity that occurs during this contract
period will be reviewed by CCC Management CCC will discuss these issues with
the Client prior to laking any type of corrective modification.
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CANCELLATION POLICY
Either the Client or the Company may terminate this agreement by giving the other party thirty (30)
days advance written notice. Any amounts paid will be pro-rated based on the cancellation date
and refunded to the Client.
AGREEMENT DURATION AND PAYMENT SCHEDULE
This agreement shall be effective from September 1, 2008 tD August 31, 2007. The Client shall
make~eml.. ual a ments eamDuntofSil8lI'each. q.
A a...ue-.r\-'" J '$ J c:<::. c.,. ~
This Agreemerlt is expressly con ned upon and subject to acceptance by the Company's
Corporate Office.
CITY OF SEAL BEACHuBY: C~ ~ 1tJ-
(Slg ture)
--\f:P-~..Nu.. flNJlrCUL.
(TItle)
oxl 7.'1 loft;
(Dete)
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CORPORATE~C~NTROL
By:M~s
(SIgnature) 1 rO
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(TItle)
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(Date)
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ADDENDUM A
These numbers are to be included in this agreement:
ENTITY NAME
_CITY OF SEAL BEACH
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STATE/UNEMPLOYMENT ACCOUNT #
CA_ _932-0516-9
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CALIFORNIA .JURAT WITH AFFIANT STATEMENT
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State of Call1omla
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County of
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;l!!lT. See Attached Document (Notary to cross out lines 1-6 below)
o See Statement Below (Lines 1-5 to be completed only by document algner[s], not Notary)
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81gna1U'" at Dacl.IrnenI: 5JgMr NO, 2 (II any)
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Subscribed and swom to (or affirmed) before me on this
5 i:f-rrEl1p.f1...-. ~Ie.. by
M_ _
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Dolo
day of
(1)
NIImIt Q\' SIgner
~Personally known to me
o Proved to me on the basis of satisfactory evidence
to be the person who appeared before me (.) (,)
(and
(2)
Name or SVIlr
......-.,....-
o Personally known to me
o Proved to me on the basis of aatlsfactory evidence
to be the person who appeared before me.)
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OPTIONAL
Though the Informstlon below Is not required byoWw. It ITIllY prove
valuable lD parsons relyfng on the document and could prevent
fraudulent remove! and reeltachment of this form lD anothar document.
Further Descrtptlon of Any Attached Document
RIGHT Tf-wr,lBPRlfJT
OF slcr ~ER ;' 1
RIGHT THur10PRINT
OF SIG~ lER ,12
Top of thumb hera
Top of thumb hore
llUo or Type 01 Document:
DocumBnl. Date:
Number of Pogoo:
Signo1(o) Othor T1lon Nomod AboYo:
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. POWER OF ATTORNEY
To Represent Employing Unit In lis Relations
With the Slate Employment AgeDcy
THE STATE OF California
93205169
(Account No.)
BY TInS INS'IRUMENT, CITY OF SEAL BEACH, an employing unit which is a(n)
government agency, whose address is 211 8TH STREET, SEAL BEACH, CA 90740, appoints
CORPORATE COST CONTROL, INC., whose signature appeal'll in the margin, its lawful
attorney to represent i~.in its relatiOJlS with the State Employment Agency, and specifically
authorizes said attornCy to transact any and all business as between grantor of said power and
said Agency and to do any and all acts necessary.
This power of attorney shall be in full force and effect until such time as an instrument of like
dignity revoking itois filed in the offices of said Agency.
City ofSea1 Beach
SUBSCRIBED AND SWORN to before me
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NoP,lry Public, State of
My Commission expires
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e CORPORATE
COST CONTROL, INC.
The Premier Consulting Company for
Unemployment Cost Management
and Human Resource Support
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THE
CORPORATE COST CONTROL
DIFFERENCE
Corporate Cost Control's MISSION is to provide a level
of Unemployment Cost Management service so singular
and unparalleled in our industry, that EACH of our Clients
will believe they have' been treated as if they were our
ONL Y.,Client.
,Recognizing that our strength lies with our exceptional
people, and in the systems that support these people,
CCC will commit to these business principles:
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Retain our FLEXIBILITY to service our Clientis needs
as our foremost PRIORITY.
Recruit and employ the most KNOWLEDGEABLE and
EXPERIENCED professionals available, and enhance
their expertise through ongoing training and education.
Provide our unique "PRO-ACfIVE" approach
to all areas of Client service.
Seek new methods to ENHANCE and IMPROVE both our
support systems and our unequaled level of service.
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CORPORATE COST CONTROL, INC.
9550 Forest Ln Suite 300 Dallas, Texas 75243
214-340-3434 Fax 214-340-4404 800-683-1048
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