HomeMy WebLinkAboutCC AG PKT 2008-02-11 #V
AGENDA STAFF REPORT
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DATE:
TO:
THRU:
FROM:
February ii, 2008
Honorable Mayor and City Council
David Carmany, City Manager
Vince Mastrosimone, Director of Public Works
SUBJECT: AWARD BID FOR 3 YEAR ANNUAL WINTER SAND
BERM CONSTRUCTION AND REMOVAL
SUMMARY OF REQUEST:
The City Council is asked to:
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1. Approve plans and specifications for the annual winter sand berm
construction and removal
2. Adopt Resolution No. awarding a contract to E.C, Construction
Company in the amount of $60,935.00Iyear plus extra work within the
approved budget
3. Authorize the City Manager to execute the contract agreement.
BACKGROUND:
Historically, the residents along the beach between the Anaheim Jetties and the
pier are subject to wave inundation during storms. The threat of washouts or
flooding is lessened by the annual construction of a sand berm, The "berm", as
shown in Attachment D, is routinely removed prior to the Easter Holiday except in
cases where possible inclement weather and wave events would make it prudent to
leave it in place for longer periods.
On September 22, 2003 the City Council received and filed a report prepared by
Moffat Nichol Engineers regarding the construction and removal of the annual
winter sand berm. The work consists of constructing a sand berm approximately
21 feet above mean lower low water (MLLW) datum, almost 40 feet wide and the
length of east beach from the pier to the Navy Base.
Four (4) bids were received and opened by the City Clerk on Tuesday, January 28,
2008 as listed below:
e Rank Comoanv Name Bid Amount
1. E.C. Construction Company $60,935.00Iyear
2. CatTrac Construction Inc. $75,950.00Iyear
Agenda Item V
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3. Crew, Inc.
4. Beador Construction Company
$78,OOO,OOlyear
$114,OOO.00Iyear
Staff has reviewed the submitted bid documents and found the low bidder to be
in compliance with the contract documents, Upon successful execution of the
contract documents, the contractor will be instructed to begin by mid-April.
FINANCIAL IMPACT:
There are sufficient funds for this contract within the contract professional
services budget of the Tidelands BeachlPier Account. The contract will be for
three (3) years and may be renewed for up to two additional two-year terms.
Prices may be adjusted yearly up to 3%, for the Consumer Price Index (CPI), if
approved by the Director of Public Works
RECOMMENDATION:
It is recommended that the City Council:
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1. Approve plans and specifications for the annual winter sand berm
construction and removal
2. Adopt Resolution No, awarding a contract to E,C, Construction
Company in the amount of $60,935.00/year plus extra work within the
approved budget
3. Authorize the City Manager to execute the contract agreement.
NOTED AND APPROVED:
C;rA-V
ince Mastro Imone, Director of Public Works David Carmany, City Manager
Attachments:
A. Resolution No, authorizing Award of Contract
B, Bid Schedule for E,C. Construction Company
C, Sample Construction Contract .
D, Aerial Plan
P \042 Ezwlanrin& ClP aad Oeaer.d MmmP1J0I\041 Couoci1 RepaI1l md Rcza\042 t'ouacU MemDl20DlJ\2OOlI-02-11 CMDS Award COIIIDd Corwilller...m berm CClIIItructian
IDllrenIOVIldac
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RESOLUTION NUMBER
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A RESOLUTION OF THE SEAL BEACH CITY COUNCIL
AWARDING THE BID AND APPROVING A THREE YEAR
CONTRACT TO CONSTRUCT AND REMOVE THE ANNUAL
WINTER SAND BERM
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SEAL BEACH
DOES HEREBY RESOLVE:
SECTION 1, The City Council hereby awards the bid submitted by E,C,
Construction Company for the 3 Year Annual Winter Sand Berm Constructfon
and Removal,
SECTION 2, The Council hereby approves the contract for the 3 Year Annual
Winter Sand Berm Construction and Removal and directs the City Manager to
execute the contract on behalf of the City,
PASSED, APPROVED and ADOPTED by the City Council of the City of Seal
Beach at a regular meeting held on the_day of , 2008 by the
following vote:
AYES: Councllmember
NOES: Councllmember
ABSENT: Councllmember
e ABSTAIN: Councilmember
Mayor
ATTEST:
City Clerk
STATE OF CALIFORNIA }
COUNTY OF ORANGE } SS
CITY OF SEAL BEACH }
I, Linda Devine, City Clerk of the City of Seal Beach, Callfomla, do hereby certify
that the foregoing resolution Is the original copy of ReSOlution Number _ on
file in the office of the City Clerk, passed, approved, and adopted by the City
Council of the City of Seal Beach at a regular meellng held on the day
of .2008,
City Clerk
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City of Seal Bea~h
California
PROPOSAL
FOR
3 YEAR ANNUAL CONTRACT FOR
SAND BERM CONSTRUCTION AND REMOVAL
SPECIFICATION NO. BCH 100
BID SHEET
WINTER SAND BEltM CO"STRUCTION/REMOVAL
Item No. Ouantitv
Unit
Descritltion
1. 1 LS Mobilization - DB Bulldozer or approved equal
t.9ia. ~'R"~1A ~~', ~JI~;' " $ ~.oo "01)
Words, per LS Figure per LS
Total (Figures)
$
1~9'lo'e') D
,
2, . 1 LS
,~ IoC-
Words,perLS
Mo iIIzalion - 637 Caterpillar Scraper or approved equal
~ s.. $ D(7.t/If)
Figures per LS
Total (Figures)
$
;;;.;:;, 6.s~ 01)
3. 100 HR DB Bulldozer o~proved C1ua,
~wO J-..UM"-Ird ~"r~~ ~ eu d. ~~..s
Words, per HR
$ ,;z.~.s;:.r"
Figures per HR
?);,;I-131t" -0...
Total (Figures)
$
4. 200 HR 637 Caterpillar Scraper or approved equal
t)V\L. t"u.~.1 ~ ,'.,.:4 1M' "~tnI' doll ~_ $ lid, q n
Words, per HR Figures
Total (Figures)
$
~ODL) .s.,;
5, . 1 LS Demobilizatlon - DB Bulldozer or approved equal
f5.f-fu-vt 4u.~ -' ~I/~c $ (F'CC .co
Words, p~I.S Figures
Total (Figures)
$
I.SblJ ' "1)
,
PageC-2
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Item No, Ouantitv
Descrintion
!Il:li1
6. 1 LS Demobilization - 637 Caterpillar Scraper or approved equal
h~/-'~1I ~ d811~ $ !6'OO.-dO
Words, per 1:;$ Figure
Total (Figures)
$
, (;. ()I '1~/) 0
.
TOTAL BID PRICE (Item #1 through #6)
~ _ d"'t_
S ,,-I1UJr.t.S7Iu..,d ",,'0\0, h~~~-L~ ~:;I.y..?j/A.. (.D1 9"il~e1'O
WORD FIGURES
IN CASE OF DISCREPANCY BETWEEN WORDS AND FIGURES, THE WORDS
SHALL :t'REV AIL.
This contract will be awarded based on the Total Bid Price listed above but the maximmn amount ofwork
to be done in any one year may not exceed the budget allocated for Winter Sand Berm
ConstructionlRemoval. For the next tbree years, it is expected that the City will issue purchase/work orders
to the lowest bidder, It is the initial intent of the City that the same Contractor be used for the next three
years under tha terms of this contract, but the City reserves the right to extend this contract for the unit
prices provided for 1lp to two additional two year terms or the City may go out to bid annually, bi-annually,
or tri-annually,
Page C-3
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NOTE: The City reserves 1he rigIrt to award a conll'act to 1he lowest responsible bidder in parts or in its
entirety and reserves 1he right to reject all bids and re-advertise, as appearll to be in 1he best interests of1he
City. A bid is required for 1his entire work, the estimated quantities set forth in tbis Bid Sheet being solely
for 1he purpose of comparing bids, and :final compensation under the Contract will be based upon 1he actual
quantities of work satisfaclori1y completed, The unit and/or lump sum prices bid shall include all
appurtenant expenses, taxes, royalties, and fees. In the case of discrepancies in the amounts bid, unit prices
shall govern over extended amomrts, and words shall govern over figures, The City reserves 1he right to
increase or decrease the amount of any quantity shown and to delete any item from 1he Contract
The undersigned bidder agrees that, if awarded 1he ConIIact, bidder will complete all work according to the
contract documents. The ~ bidder is licensed in accordance wi1h t\!!l,!r9.-ujr;reents of the ,
BusiIWs and ProfessioDs Code, California Contractor's License No.- 5fVV}~ I '1---- Class
, '1:::1 (REQUIRED AT TIME OF AWARD). ,
~ qn~~
5.8-
Sigoature
,f#"~ I ' ~-D
Date
~L,~
Signature
1- 'l8"-D~
Date
~(-Q,~~"1
Title
Sigoature
Date
Title
If bidder is an individual, name and sigoature of individual must be provided, and, if he is doing business
under a fictitious name, the fictitious name must be set forth. If bidder is a partnership or joint venture,
legal name ofpartnershipJjoint venture must be provided, followed by signatures ofall of the partners/joint
venturers or of fewer than all of the partners/joint venturers if sub!llitted wi1h evidence of authority to act
on behalf of the partnershipJjoint venture. If bidder is a corporation, legal nilple of corporation must be
provided, followed by signatures of the corporation President or Vica President and Secretary or Assistan1
Secretary, and the corpo1'8te seal. Sigoatures of partners, joint venturers, or corporation officers must be
acknowledged before a Notary Public, who must certify that such partners, joint venturers, or officers BIll
known to him or her to be such, and, in the case of a corporation, 1hat such corporation llXecuted 1he
instrument pursuant to its bylaws or a resolution orits Board of Directors.
Page C-4
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PUBLIC WORKS CONTRACT
For the foDowing project named Sand Berm Constrnetion and Removal, Specification No. BCH 100, in the City of Seal
Beach,
THIS AGREEMENT, made and entered into this day of 20-, by and between the City of
Seal Beach, Califomia, hereinafter referred to as the "CITY: Party of the First Part, and
hereinafter designated as the "CONTRACTOR," Party of the Second Part.
WITNESSETH:
That the Parties do hereto mutually agree as follows:
ARTICLE L For and in consideration of the payments and agreements hereinafter mentioned to be made and performed by
said CITY, the CONTRACTOR agrees with said CITY to perform and complete in a good and workmanlike manner all the
work pertaining thereto shown on the drawings and described in the Specifications and Contract Documents, therefore, to
furnish at his own proper cost and expense all tools, equipment, labor and materials necessary therefore (exCeplthose
materials expressly noted as to be fumished by the CITY), and to do everything required by this Agreement and the said
Specifications, Drawings, and Contract Documents,
ARTICLE II, For furnishing all said materials and labor, furnishing and removing all plant, temporary works or structures,
tools and equipment and doing all the work contemplated and embraced in this Agreement, also for all loss and damage
arising out of the nature of the work aforesaid, or from the action of the elements, or from any unforeseen difficulties which
may arise or be encountered in the prosecution of the work until its acceptance by said CITY, and for all risks of every
description connected with the work; also for all expenses incurred by or in consequence of the suspension or discontinuance
of work; except such as in the said Specifications are expressly stipulated to be borne by the said CITY and faithfully
completing the work and the whole thereof; in the manner shown and described in the said Drawings, Specifications, and
Contract Documents and in accordance with the requirements of the Engineer, said CITY will pay and the CONTRACTOR
shall receive in fuD compensation, therefore, the unit prices and the lump sum prices named in the Schedule of Work Items of
the Proposal.
ARTICLE III, The CITY hereby promises and agrees with said CONTRACTOR to employ and does hereby employ said
CONTRACTOR to provide the materials and to do the work according to the terms and conditions herein contained and
referred to for the price aforesaid, and hereby contracts to pay the same, at the time, in the manner and upon the conditions set
forth in the Specifications and Contract Documents, and the said parties for themselves, their heirs, executors, administrators,
successors and assigns, do hereby agree to the full performance of the covenants herein contained,
.
ARTICLE lV. The advertisement for Bids, the Proposal, the Specifications, and the Drawings mentioned therein, and all
addenda issued by the CITY with respect to the foregoing prior to the opening of bids, are hereby incorporated in and made a
part of this Agreement.
ARTICLE VI. By my signature hereunder, as CONTRACTOR, I certify that I am aware of the provisions of Section 3700 of
the Labor Code which require every employer to be insured against liability for worlanen's compensation or to undertake self.
insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the
performance of the work of this contract.
IN WITNESS WHEREOF: The Parties hereto have caused this contract to be executed the day and year first above wrillen,
CITY OF SEAL BEACH, CALIFORNIA
Party of the First Part
BY
CityManagcr
A TI'EST:
City Clerk
BY
CONTRACTOR. Party of the Second Part
Title
Address
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WINTER PROFILE (TYPICAL)
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SUMMER PROFILE (TYPICAL)
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CONCEPT PLAN
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City of Seal Beach
BID OPENING
Project:
Winter Berm Construction & Removal
Project #BCH 100
Date: January 29. 2008
Time: 10:00 a,m,
1, BEAooR C,llr-J4i?1"RUC1IiHJ C,().
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PROOF OF PUBLICATION
(2015,5 C,C.P.)
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STATE OF CALIFORNIA,
County of Orange
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I am a citizen of the United States
and a resident of the county afore-
said; I am over the age of eighteen
years, and not a party to or inter-
ested in the above-entitled matter.
I am the principal clerk of the printer
of the SEAL BEACH SUN, a
newspaper of general circulation,
printed and published weekly in the
City of Seal Beach, qountyof
Orange and which newspaper has
been adjudged a newspaper of
general circulation by the Superior
Court of the County of Orange. State
of California, under the date of
2/24f75. Case Number A82583; that
the notice of which the annexed is a
printed copy (set in type not smaller
than nonpareil), has been published
in each regular and entire issue of
said newspaper and not in any
supplement thereof on the following
dates, to.wit:
JaIlUO-~3J /0
all in the r 2008.
I certify (or declare) under penalty of
perjury that the foregoing is true and
correct.
,2008.
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Signature
PUBLICATION PROCESSED BY:
THE SEAL BEACH SUN
216 Main Street
Seal Beach, CA 90740
(562) 430-7555
This space is for the County
Clerk's Filing Stamp
Proof of Publication of
N01li:E " , ; ~ . ;'" ", ',' C'OMPt.EflOtfOFWORK: All ,ces8fu1 Con_r shell iil
lIE:ALEDI=N~ ";' , "" __belXlllllliBlB!l,_nll1s 'furnlsb2 bonds requlllIdbyd
.city of _ - '<, ,',': d.... specltlal! on t!I8 _pI8d ,_QIJIIeI:IAd. Bich ar1hiSE
-CaOkim... ~ ;;.~;-: ~?!~ ~lIiBBIi~iInictBd_ bondB....beeiBcur8dlnaau
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Br,DSo:oo:ro~-oP~!leD BY:,~", 1.S15, or,$20tI'maIlsd. NO bIlf r>ftj,-, 1;._ RIGHT' OF. REJEiCTION 0
" am_~~Jsriuary:,~.I!IIII~i1roOeMidil!l-'p;lJt,1s j' WAMR:,T11e,t;:Ily__tt
~: ~~~.f~'t.'~0~';:.::;..f;" ~I made:o~;th, otf~lar.p~IJO-,!id I' tr1ghtID'rBjecl:anyarlltddaorar
:~";:';'Of'",-" ".>.' ~..t" ,_:.,lo~fu,!,l~hed,by l!\8.cny"Is" psr1SlI1eieo1endWBlYesnylmll
r~_ .!lID 1jECSPT:...,..,.. acCDiiIpenl8d,by an,oxllculBd' ,ulsrlll,. or Inlormoll1les'ln si
','rClly."'.S8iI ~""" +. ;~/W.frNon.~luillilii':l'ffl~l!\(lt il",n.. ~)!d or In Ihe bidding to the_
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